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HomeMy WebLinkAboutBOARD STANDING COMMITTEES - 02092015 - PPC Agenda Pkt            PUBLIC PROTECTION COMMITTEE February 9, 2015 1:00 P.M. 651 Pine Street, Room 101, Martinez Supervisor John Gioia, Chair Supervisor Federal D. Glover, Vice Chair Agenda Items: Items may be taken out of order based on the business of the day and preference of the Committee              1.Introductions   2.Public comment on any item under the jurisdiction of the Committee and not on this agenda (speakers may be limited to three minutes).   3. APPROVE Record of Action from the January 26, 2015 meeting. (Page 4)   4. CONSIDER reviewing and approving fiscal year 2015/16 AB 109 budget recommendations for integration into the fiscal year 2015/16 County Recommended Budget for final consideration by the Board of Supervisors, as recommended by the Community Corrections Partnership-Executive Committee. (Timothy Ewell, Committee Staff & Phil Kader, Chair-Community Corrections Partnership) (Page 7)   5. CONSIDER approving the calendar year 2014 Public Protection Committee Annual Report for submission to the Board of Supervisors and approve the calendar year 2015 Public Protection Committee work plan. (Timothy Ewell, Committee Staff) (Page 77)   6.The next meeting is currently scheduled for March 9, 2015 at 1:00 PM.   7.Adjourn   The Public Protection Committee will provide reasonable accommodations for persons with disabilities planning to attend Public Protection Committee meetings. Contact the staff person listed below at least 72 hours before the meeting. Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the County to a majority of members of the Public Protection Committee less than 96 hours prior to that meeting are available for public inspection at 651 Pine Street, 10th floor, during normal business hours. Public comment may be submitted via electronic mail on agenda items at least one full work day prior to the published meeting time. For Additional Information Contact: Timothy Ewell, Committee Staff Phone (925) 335-1036, Fax (925) 646-1353 timothy.ewell@cao.cccounty.us Acronyms, Abbreviations, and other Terms (in alphabetical order): Contra Costa County has a policy of making limited use of acronyms, abbreviations, and industry-specific language in its Board of Supervisors meetings and written materials. Following is a list of commonly used language that may appear in oral presentations and written materials associated with Board meetings: AB Assembly Bill ABAG Association of Bay Area Governments ACA Assembly Constitutional Amendment ADA Americans with Disabilities Act of 1990 AFSCME American Federation of State County and Municipal Employees AICP American Institute of Certified Planners AIDS Acquired Immunodeficiency Syndrome ALUC Airport Land Use Commission AOD Alcohol and Other Drugs BAAQMD Bay Area Air Quality Management District BART Bay Area Rapid Transit District BCDC Bay Conservation & Development Commission BGO Better Government Ordinance BOS Board of Supervisors CALTRANS California Department of Transportation CalWIN California Works Information Network CalWORKS California Work Opportunity and Responsibility to Kids CAER Community Awareness Emergency Response CAO County Administrative Officer or Office CCHP Contra Costa Health Plan CCTA Contra Costa Transportation Authority CDBG Community Development Block Grant CEQA California Environmental Quality Act CIO Chief Information Officer COLA Cost of living adjustment ConFire Contra Costa Consolidated Fire District CPA Certified Public Accountant CPI Consumer Price Index CSA County Service Area CSAC California State Association of Counties CTC California Transportation Commission dba doing business as EBMUD East Bay Municipal Utility District EIR Environmental Impact Report EIS Environmental Impact Statement EMCC Emergency Medical Care Committee EMS Emergency Medical Services EPSDT State Early Periodic Screening, Diagnosis and treatment Program (Mental Health) et al. et ali (and others) FAA Federal Aviation Administration FEMA Federal Emergency Management Agency F&HS Family and Human Services Committee First 5 First Five Children and Families Commission (Proposition 10) FTE Full Time Equivalent FY Fiscal Year GHAD Geologic Hazard Abatement District GIS Geographic Information System HCD (State Dept of) Housing & Community Development HHS Department of Health and Human Services HIPAA Health Insurance Portability and Accountability Act HIV Human Immunodeficiency Syndrome HOV High Occupancy Vehicle HR Human Resources HUD United States Department of Housing and Urban Development Inc. Incorporated IOC Internal Operations Committee ISO Industrial Safety Ordinance JPA Joint (exercise of) Powers Authority or Agreement Lamorinda Lafayette-Moraga-Orinda Area LAFCo Local Agency Formation Commission LLC Limited Liability Company LLP Limited Liability Partnership Local 1 Public Employees Union Local 1 LVN Licensed Vocational Nurse MAC Municipal Advisory Council MBE Minority Business Enterprise M.D. Medical Doctor M.F.T. Marriage and Family Therapist MIS Management Information System MOE Maintenance of Effort MOU Memorandum of Understanding MTC Metropolitan Transportation Commission NACo National Association of Counties OB-GYN Obstetrics and Gynecology O.D. Doctor of Optometry OES-EOC Office of Emergency Services-Emergency Operations Center OSHA Occupational Safety and Health Administration Psy.D. Doctor of Psychology RDA Redevelopment Agency RFI Request For Information RFP Request For Proposal RFQ Request For Qualifications RN Registered Nurse SB Senate Bill SBE Small Business Enterprise SWAT Southwest Area Transportation Committee TRANSPAC Transportation Partnership & Cooperation (Central) TRANSPLAN Transportation Planning Committee (East County) TRE or TTE Trustee TWIC Transportation, Water and Infrastructure Committee VA Department of Veterans Affairs vs. versus (against) WAN Wide Area Network WBE Women Business Enterprise WCCTAC West Contra Costa Transportation Advisory Committee __________________________________________________________________________________________________________________ PUBLIC PROTECTION COMMITTEE 3. Meeting Date:02/09/2015   Subject:RECORD OF ACTION - January 26, 2015 Submitted For: PUBLIC PROTECTION COMMITTEE,  Department:County Administrator Referral No.: N/A   Referral Name: RECORD OF ACTION  Presenter: Timothy Ewell, Committee Staff Contact: Timothy Ewell, (925)335-1036 Referral History: County Ordinance requires that each County body keep a record of its meetings. Though the record need not be verbatim, it must accurately reflect the agenda and the decisions made in the meeting. Referral Update: Attached for the Committee's consideration is the Record of Action for its January 26, 2015 meeting. Recommendation(s)/Next Step(s): APPROVE Record of Action from the January 26, 2015 meeting. Fiscal Impact (if any): No fiscal impart. This item is informational only. Attachments January 26, 2015 - Record of Action Page 4 of 85 PUBLIC PROTECTION COMMITTEE *** RECORD OF ACTION*** January 26, 2015 2:00 P.M. 651 Pine Street, Room 101, Martinez Supervisor John Gioia, Chair Supervisor Federal D. Glover, Vice Chair Agenda Items:Items may be taken out of order based on the business of the day and preference of the Committee Present: John Gioia, Chair Federal D. Glover, Vice Chair Staff Present:Timothy M. Ewell, Senior Deputy County Administrator-Committee Staff Lara DeLaney, Senior Deputy County Administrator Philip F. Kader, County Probation Officer Luz Gomez, Chief of Staff - District I Tomi Riley, Chief of Staff - District III David Fraser, Chief of Staff - District V Robert Rogers, District I Staff Jill Ray, District II Staff Mike Casten, Undersheriff Matthew Shuler, Assistant Sheriff Chrystine Robbins, Sheriff's Office Steve Bolen, Deputy District Attorney Donte Blue, County Reentry Coordinator 1. Introductions Convene - 2:02 PM 2. Public comment on any item under the jurisdiction of the Committee and not on this agenda (speakers may be limited to three minutes). No public comment. 3. APPROVE Record of Action from the November 10, 2014 meeting. Approved as presented. Vice Chair Federal D. Glover, Chair John Gioia AYE: Chair John Gioia, Vice Chair Federal D. Glover Passed 4. 1. WORKSHOP to discuss interaction between Community Based Organizations and County Departments/Agencies related to AB 109 Programming implementation;Page 5 of 85 For Additional Information Contact: Timothy Ewell, Committee Phone (925) 335-1036, Fax (925) 646- timothy.ewell@cao.cccoun 2. PROVIDE direction to staff as necessary. This item was a workshop, no formal action was taken. The Committee did provide the following direction to staff based on the discussion at the meeting: 1. Central/East County Housing Contract : The Committee directed staff to search for a new housing provider for Central/East County AB 109 returning citizens due to the critical need for housing in that area. 2. CBO Contract Amendments : The Committee directed staff to amend existing contracts with Community Based Organizations (CBOs) to allow for the provision of reentry services to all returning citizens, but maintaining a priority for the current AB 109 population. This will allow CBOs flexibility to provide services to non-AB 109 returning citizens in situations where excess programming capacity is available. Staff will return to the Committee with updates and to the Board of Supervisors for formal action as necessary. 5. The next meeting is currently scheduled for Monday, February 9, 2015 at 1:00 PM. 6. Adjourn Adjourned The Public Protection Committee will provide reasonable accommodations for persons with disabilities planning to attend Public Protection Committee meetings. Contact the staff person listed below at least 72 hours before the meeting. Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the County to a major of members of the Public Protection Committee less than 96 hours prior to that meeting are available for public inspection at 651 Pi Street, 10th floor, during normal business hours. Public comment may be submitted via electronic mail on agenda items at least one full work day prior to the published meeting time. Page 6 of 85 PUBLIC PROTECTION COMMITTEE 4. Meeting Date:02/09/2015   SUBJECT:FY 2015/16 AB109 Public Safety Realignment Budget  FROM: David Twa, County Administrator  DEPARTMENT:County Administrator RECOMMENDATION: REVIEW and APPROVE fiscal year 2015/16 AB 109 budget recommendations for integration into the fiscal year 2015/16 County Recommended Budget for consideration by the Board of Supervisors, as recommended by the CCP-Executive Committee. BACKGROUND: On November 7, 2014, the County Administrator's Office distributed budget instructions for the fiscal year 2015/16 AB 109 budget development process to the CCP subscriber list, including CCP members, county staff and interested parties, including community based organizations, requesting formal submission no later than December 12, 2014. This year, staff requested budget submissions to: 1. maintain the status quo funding level at the fiscal year 2014/15 Ongoing budget level, and 2. contemplate new funding requests based on programming needs. On December 5, 2014, the CCP received a report from staff about the budget development process in advance of its January 9, 2015 meeting to consider budget proposals. In summary, staff reported that the Realignment Allocation Committee (RAC) made its final recommendations to the California Department of Finance, which included a significant reduction in base allocation funding to the County beginning in fiscal year 2014/15 (Attachment A). The California State Association of Counties (CSAC) has estimated that the impact to the County's base allocation to be a reduction from $22.9 million in fiscal year 2013/14 to $17.6 million for fiscal year 2015/16. On January 9, 2015, the CCP met to consider budget requests submitted (Attachment B) for fiscal year 2015/16. The CCP met as a whole to deliberate over the budget; however, the final budget was voted on by the CCP-Executive Committee as required by State statute. In summary the CCP-Executive Committee, on a 5-2-0 vote (Lipetzky and Lyster-Zemmelmann dissenting Lipetzky and Lyster-Zemmelmann dissenting) approved a $21,458,315 budget (Attachment C), which increases expenditures slightly by 0.71% over the fiscal year 2014/15 budget. Essentially, the budget maintains a status quo for all programs, with the following exceptions: 1. Sheriff's Office : The recommended budget increases the Sheriff's Office budget by $181,360 primarily in recognition of negotiated wage increases with the Deputy Sheriff's Association. In addition, the CCP-Executive Committee agreed to identify, but not budget, $754k of funding should state of federal policy discontinue the ability of counties to collect commissions on inmate telecommunications to fund inmate welfare programming. Should a state or federal policy change occur, the Sheriff's Office would bring the issue back before the CCP for additional discussion. Note that the issue of inmate telecommunications is currently on referral to the Public Protection Committee as well. 2. District Attorney's Office: The recommended budget decreases the District Attorney's budget by $20,178 at the request of the District Attorney to better align with actual expenditure experience related to AB 109 programs. 3. Zero Tolerance for Domestic Violence (ZTDV): The recommended budget decreases the ZTDV budget by $10,000 at the request of the department to better align with anticipated expenditures related to AB 109 programs. The impact to the County from the statewide formula change will require the use of one-time funding in fiscal year Page 7 of 85 2015/16 to supplement the significant reduction to the County's base allocation. The use of one-time funding to supplement the base allocation is projected to continue through fiscal year 2017/18 or 2018/19 (assuming no additional changes to the formula).  DISCUSSION: The action before the Public Protection Committee today is to review and approve, including any amendments, the fiscal year 2015/16 AB 109 budget submitted by the CCP-Executive Committee. Once approved, staff will integrate the AB 109 budget into the fiscal year 2015/16 County Recommended Budget for consideration by the Board of Supervisors. Currently, budget hearings are scheduled for April 21, 2015. FISCAL IMPACT (if any): The fiscal year 2014/15 Ongoing Budget for AB 109 is $21,307,133. The California State Association of Counties (CSAC) is projecting that Contra Costa County will receive $25,237,318 in fiscal year 2015/16, which is composed of $17,569,227 in base funding, $1,461,810 in growth funding and $6,206,281 in one-time growth funding ($5,587,662 in "Transition Payment" funding and $618,619 in "Fiscal Stabilization" funding). Attachments Attachment A - Realignment Allocation Committee (RAC) Formula Recommendations to California Department of Finance Attachment B - FY 2015/16 Summary of Budget Requests with Department Submissions Attachment C - FY 2015/16 AB 109 Budget as approved by the CCP-Executive Committee Page 8 of 85 Page 9 of 85 Page 10 of 85 Page 11 of 85 Page 12 of 85 Page 13 of 85 Page 14 of 85 Page 15 of 85 Page 16 of 85 Page 17 of 85 Page 18 of 85 Page 19 of 85 Page 20 of 85 Page 21 of 85 Page 22 of 85 Page 23 of 85 Page 24 of 85 Page 25 of 85 Page 26 of 85 Page 27 of 85 Page 28 of 85 Page 29 of 85 Page 30 of 85 Page 31 of 85 Page 32 of 85 Page 33 of 85 Page 34 of 85 Page 35 of 85 Page 36 of 85 Page 37 of 85 Page 38 of 85 Page 39 of 85 Page 40 of 85 Page 41 of 85 Page 42 of 85 Page 43 of 85 Page 44 of 85 Page 45 of 85 as of 1/2/2015 2014/15 2015/16 2015/16 2015/16 ONGOING STATUS QUO NEW FUNDING TOTAL REQUEST PROGRAM EXPENDITURES Sheriff Salaries & Benefits 5,712,230 5,827,782 - 5,827,782 Inmate Food/Clothing/Household Exp 391,700 456,250 - 456,250 Monitoring Costs 54,750 55,000 - 55,000 IT Support 40,000 40,000 - 40,000 Vehicle Maintenance/Depreciation 47,000 48,000 - 48,000 Behavioral Health Court Operating Costs 80,492 80,500 - 80,500 Transport Bus Maintenance 79,032 79,032 - 79,032 "Jail to Community" Program 200,000 200,000 - 200,000 Inmate Program Services - - 754,000 754,000 *Pending Inmate Phone Commission  Sheriff Total 6,605,204 6,786,564 754,000 7,540,564   Legislation Probation Salaries & Benefits 2,435,818 2,459,421 - 2,459,421 Operating Costs 247,200 223,597 - 223,597 Probation Total 2,683,018 2,683,018 - 2,683,018 Behavioral Health Salaries & Benefits 725,011 827,352 - 827,352 Operating Costs 120,524 91,205 - 91,205 Contracts 1,388,880 1,315,858 - 1,315,858 Vehicle Purchase and Maintenance 9,018 9,018 - 9,018 Behavioral Health Total 2,243,433 2,243,433 - 2,243,433 Health Services--Detention Health Services Sal & Ben-Fam Nurse, WCD/MCD 180,324 180,324 - 180,324 Salaries & Benefits-LVN, WCD 283,376 283,376 - 283,376 Salaries & Benefits-RN, MCD 475,004 475,004 - 475,004 Sal & Ben-MH Clinic. Spec., WCD/MCD 116,858 116,858 - 116,858 Pharmacy Costs for AB109 Population - - 278,081 278,081 Detention Health Services Total 1,055,562 1,055,562 278,081 1,333,643 Public Defender Sal & Ben-Paralegal/Social Worker 209,000 209,000 - 209,000 Sal & Ben-Arraignment Program 665,000 665,000 - 665,000 Sal & Ben-DV Representation 250,000 250,000 (250,000) - Sal & Ben-Reentry Coordinator - - 250,000 250,000 Sal & Ben-Add ACER Legal Asst.- - 75,000 75,000 Sal & Ben-Add Clean Slate Leal Asst.- - 75,000 75,000 Public Defender Total 1,124,000 1,124,000 150,000 1,274,000 District Attorney Salaries & Benefits-Victim Witness Prgrm 83,245 83,245 4,189 87,434 Salaries & Benefits-Arraignment Prgrm 705,383 705,383 (112,867) 592,516 Salaries & Benefits-Reentry/DV Prgrm 690,288 690,288 (84,119) 606,169 Salaries & Benefits-Add ACER Clerk - - 89,624 89,624 Operating Costs - - 82,995 82,995 District Attorney Total 1,478,916 1,478,916 (20,178) 1,458,738 Employment & Human Services Data Collection/Evaluation 50,000 40,000 - 40,000 EHSD Total 50,000 40,000 - 40,000 EHSD‐‐ Workforce Development Board Salaries & Benefits 200,000 196,000 - 196,000 Travel - 4,000 - 4,000 EHSD-WDB Total 200,000 200,000 - 200,000 County Administrator Salaries & Benefits 252,000 225,000 - 225,000 Data Collection/ Program Review 198,000 225,000 - 225,000 CAO Total 450,000 450,000 - 450,000 CCC Police Chief's Association Salaries and Benefits-AB109 Task Force 522,000 522,000 - 522,000 CCC Police Chiefs' Total 522,000 522,000 - 522,000 Pre-Trial Services Program (Probation/Public Defender) Salaries & Benefits-Probation 728,498 751,717 751,717 Salaries & Benefits-Public Defender 138,002 138,002 138,002 Operating Costs 33,500 10,281 10,281 Pre-Trial Total 900,000 900,000 - 900,000 Community Programs Employment Support and Placement Srvcs 2,000,000 2,000,000 - 2,000,000 Implementation of (3) One-Stop Centers 1,200,000 1,132,000 150,000 1,282,000 Short and Long-Term Housing Access 500,000 500,000 - 500,000 Peer and Mentoring Services 100,000 133,333 - 133,333 Development of a "Re-entry Resource Guide"15,000 15,000 - 15,000 Legal Services 80,000 80,000 - 80,000 Family Reunification 100,000 66,667 - 66,667 Community Programs Total 3,995,000 3,927,000 150,000 4,077,000 - TOTAL EXPENDITURES 21,307,133 21,410,493 1,311,903 22,722,396 - AB 109 PUBLIC SAFETY REALIGNMENT PROGRAM FY 2015/16 SUMMARY OF BUDGET REQUESTS Page 46 of 85 Contra Costa County Community Corrections Partnership 2015/16 AB109 Budget Proposal Form Department: SHERIFF-CORONER Description of Item Program/Function Ops. Plan Item #Quantity /FTE 2014/15 Allocation 2015/16 Status Quo Request1 2015/16 New Funding Request2 2015/16 Total Funding Request SALARY AND BENEFITS - Sergeant Staff Supervision 1 263,526.00$ 266,599.00$ 266,599.00$ Deputy Sheriff Inmate Management 20 4,258,850.00$ 4,511,842.00$ 4,511,842.00$ Sheriff Specialist Alternative Custody Program 3 398,133.00$ 401,009.00$ 401,009.00$ Clerk - Sr. Level Data and Admin Support 2 199,212.00$ 218,911.00$ 218,911.00$ Detention Services Worker Cleaning/Maintenance 2 177,428.00$ 195,339.00$ 195,339.00$ Lead Cook Food Preparation 1 106,080.00$ 107,787.00$ 107,787.00$ Administrative Analyst II Administrative Support 1 143,207.00$ 126,295.00$ 126,295.00$ Subtotal 30 5,546,436.00$ 5,827,782.00$ -$ 5,827,782.00$ * Increase due to MOU negotiated salary increases OPERATING COSTS - Food/Clothing/Household Inmate Management/Welfare 391,700.00$ 456,250.00$ 456,250.00$ *Increase reflects costs of providing food/clothing/supplies in compliance with Title 15 Monitoring Service Inmate Monitoring 54,750.00$ 55,000.00$ 55,000.00$ IT Support Tech Services 40,000.00$ 40,000.00$ 40,000.00$ Bus Depreciation Asset Deprecation 79,032.00$ 79,032.00$ 79,032.00$ Vehicle Operating ISF Maintenance 47,000.00$ 48,000.00$ 48,000.00$ Program Administration Jail to Community 200,000.00$ 200,000.00$ 200,000.00$ *Based upon no anticipated increase in contract services Behavioral Health Court Costs Overhead for Behavioral Health Court 80,492.00$ 80,500.00$ 80,500.00$ Program Services Inmate Program Services -$ 754,000.00$ 754,000.00$ *Pending Inmate Phone Commission Legislation -$ -$ Subtotal 0 892,974.00$ 958,782.00$ 754,000.00$ 1,712,782.00$ CAPITAL COSTS (ONE-TIME)- Central Control Renovations 1,600,000.00$ - One Time 13/14 WCDF Visiting Center Upgrade 400,000.00$ One Time 14/15 MDF Furniture Upgrade 700,000.00$ - One Time 14/15 Subtotal 0 2,700,000.00$ -$ -$ -$ Total 30 9,139,410.00$ 6,786,564.00$ 754,000.00$ 7,540,564.00$ Represents a $347,154 increase for Status Quo Budgeting. 1. FY2015/16 Status Quo Request should reflect continuation of existing programming at the FY2014/15 funding level. 2. FY2015/16 New Funding should reflect proposed new programs for FY2015/16. Page 47 of 85 Contra Costa County Community Corrections Partnership2015/16 AB109 Budget Proposal FormDepartment:  ProbationDescription of ItemProgram/FunctionOps. PlanItem  #Quantity/FTE2014/15AllocationQuantity/FTE2015/16 StatusQuo Request1Quantity/FTE2015/16 New Funding Request22015/16 Total Funding RequestSALARY AND BENEFITSDirector Field ServicesPost‐release Community Supervision5.10.2563,216$                  0.1025,994$                  25,994$                    Probation ManagerPost‐release Community Supervision5.10.2045,533$                  0.2047,878$                  47,878$                    Probation Supervisor IPost‐release Community Supervision5.11.00 210,264$                1.00 217,819$                217,819$                  Deputy Probation Officer IIIPost‐release Community Supervision5.1 12.00 1,979,628$             12.00 2,060,450$             2,060,450$               Deputy Probation Officer III OvertimePost‐release Community Supervision5.1N/A58,000$                  N/A25,000$                  25,000$                    ClerkPost‐release Community Supervision5.11.0071,868$                  1.0074,457$                  74,457$                    IT SupportPost‐release Community Supervision6.3 0.05657,309$                     0.05657,823$                     7,823$                        Subtotal14.5065 2,435,818.00$       14.3565 2,459,421.00$       ‐$                         2,459,421$               OPERATING COSTSTraining/TravelPost‐release Community Supervision5.15,000$                     ‐$                            Annual Vehicle Operating Expenses (ISF)Post‐release Community Supervision5.145,842$                  50,000$                  50,000$                    Communication CostsPost‐release Community Supervision5.17,920$                     8,000$                     8,000$                        FoodPost‐release Community Supervision5.110,794$                  12,953$                  12,953$                    Data Processing Services/SuppliesPost‐release Community Supervision5.1144$                         144$                        144$                           Client Expenses/IncentivesPost‐release Community Supervision5.11,000$                     1,000$                     1,000$                        Office ExpensePost‐release Community Supervision5.12,500$                     2,500$                     2,500$                        ContractsPost‐release Community Supervision5.1,5.2, 5.3164,000$                144,000$                144,000$                  Warrant Pick‐upPost‐release Community Supervision5.110,000$                  5,000$                     5,000$                        Subtotal247,200.00$           223,597.00$           ‐$                         223,597$                  Total14.5065 2,683,018.00$        14.36 2,683,018.00$        ‐$          ‐$                          2,683,018.00$          1. FY2015/16 Status Quo Request should reflect continuation of existing programming at the FY2014/15 funding level2. FY2015/16 New Funding should reflect proposed new programs for FY2015/16.Page 48 of 85 PROGRAM NARRATIVE:Please provide a narrative describing the Status Quo programming that will be provided with the budget requests identified above.2015/16 Status Quo RequestThe Probation Department is anticipating a salary increase for sworn staff of 4%.  The result is a projected increase of $87,595 in salaryand benefits.  Additionally, operating costs are anticipated to rise by $6,397.  The overal increase is projected to be $93,992The Probation Department will meet this shortfall in the following ways:• Reduce Director of Field Services from 0.25 FTE to 0.10 FTE38,992$        (Potential General Fund impact)• Reduce Staff overtime from $50,000 to $25,000025,000$        • Eliminate training expenses5,000$          • Reduce warrant pick‐ups5,000$         • Eliminate "United through Literature" contract with EHSD20,000$       93,992$        The Probation Department's FY 2015/16 allocation of $2,683,018 will provide the following level of service:Salary and Benefit costs of $2,459,421 are requested for:• One (1) FTE Probation Supervisor• Twelve (12) FTE Probation Officers o The case load for each AB 109 Deputy Probation Officer (DPO) is 40 to 45 people o This includes a dedicated DPO to process the reentry of those being released from prison and local jail. This will                 include but is not limited to completion of the CAIS risk needs assessment tool, develop a case plan, and begin the                 triage process already developed to ensure the most seamless transition from being in custody and returning to our                 communities. •  one (1) FTE clerk• Partial FTE for additional management supervision and IT support, as well as projected overtime. Operating costs of $223,597 are requested for:•  $74,597 for ongoing vehicle maintenance, communication costs for all DPOs, incentives for probation clients including bus/BART tickets,                       and food for weekly “Thinking for a Change” meetings.• One‐year contract with re‐entry coordinator in the amount of $125,000.• One‐year contract with Victim Offender Education Group (VOEG) in the amount of $19,000.• An additional $5,000 is requested to pay for warrant pickups.  Probation has the responsibility of the post release community            supervision population as well as those sentenced to prison pursuant to 1170(h) and subsequently released from county jail. When            a warrant and/or revocation is issued and results in an arrest in another jurisdiction we are notified by that county to pick up that           person or they will be released. In the past the Sheriff would pick these detained people and transport them back to our county.                             The Sheriff has discontinued that service but would be willing to do so if their cost can be offset. Since we do not want those arrested                             individuals released from those other county jails we are asking for the estimated revenue needed to bring them back to our county for                             their court hearing in a timely manner.Page 49 of 85 Page 50 of 85 Page 51 of 85 Page 52 of 85 Page 53 of 85 Page 54 of 85 Page 55 of 85 Contra Costa County Community Corrections Partnership 2015/16 AB109 Budget Proposal Form Department: HEALTH SERVICES - DETENTION HEALTH SERVICES Description of Item Program/Function Ops. Plan Item #Quantity /FTE 2014/15 Allocation 2015/16 Status Quo Request1 2015/16 New Funding Request2 2015/16 Total Funding Request SALARY AND BENEFITS - Family Nurse Practitioner WCDF/MCDF 3.3-d,f 1 180,324.00$ 180,324.00$ 180,324 Licensed Vocational Nurse West County Det 3.3-d,f 2.8 283,375.99$ 283,375.99$ 283,376 Registered Nurse Marsh Creek Det 3.3-d,f 2.8 475,004.26$ 475,004.26$ 475,004 Mental Health Clinical Spec.WCDF/MCDF 3.3-d,f 1 116,858.23$ 116,858.23$ 116,858 Subtotal 7.6 1,055,562.48$ 1,055,562.48$ -$ 1,055,562.48$ OPERATING COSTS - Medication Costs WCDF/MCDF/MDF 278,081.02$ 278,081.02$ - - - - - - - - - Subtotal 0 -$ -$ 278,081.02$ 278,081.02$ CAPITAL COSTS (ONE-TIME)- - - Subtotal 0 -$ -$ -$ -$ Total 7.6 1,055,562.48$ 1,055,562.48$ 278,081.02$ 1,333,643.50$ 1. FY2015/16 Status Quo Request should reflect continuation of existing programming at the FY2014/15 funding level. 2. FY2015/16 New Funding should reflect proposed new programs for FY2015/16. Page 56 of 85 PROGRAM NARRATIVE: The Contra Costa County Health Services Department - Detention Health Services has requested an amount of $1,055,562.48, from the Contra Costa County Community Corrections Partnership Executive Steering committee to offset the costs of providing medical and mental health services to the AB 109 inmates housed in the county's adult detention facilities. Detention Health Services budget is funded 100% by the county's general fund. The graphs below represent services/medications provided to AB109 inmates housed in the County's Adult Detention Facilities during FY 2013/2014 and are the basis for this status quo request.  Salary and Benefit costs of $1,055,562.48 for the following positions o Family Nurse Practitioner - 1 FTE - West County Detention/Marsh Creek Detention/Martinez Detention . This provider will deliver ongoing medical care to AB 109 inmates housed at MDF/WCDF/MCDF. Additionally, this provider will assist and communicate with internal and external agencies in coordinating discharge planning services. Start Date 1/1/2015 o Licensed Vocational Nurse - 2.8 FTE West County Detention - These positions will provide on-going additional assistance for medication delivery to inmates at the West County Detention. 2.8 FTE will provide an additional medication nurse for both the am and pm shifts, 7 days a week. Additional staffing is needed based on the direct increase of medication administration post AB 109 inmates arrival to West County Detention 10-2011. Start Date: 7/1/14 - On-going o Registered Nurse - 2.8 FTE Marsh Creek Detention/West County Detention/Martinez Detention . Detention Health Services provides nursing coverage to AB109 inmates housed at all of the County's Adult Detention Facilities The rationale for this request is based on the on-going additional needs/services provided to the AB109 population which are housed in the County's Adult Detention Facilities - Martinez Detention, West County Detention, and the Marsh Creek Detention Facility. In order to accommodate the increased services required by these additional inmates, Detention Health Services has had to increase it's RN FTEs to be able to provide timely and appropriate medical care to the AB 109 population. This request for additional Registered Nursing FTEs is on-going and needed based on the acuity of the AB 109 population. Start Date: 7/1/2013 - On-going o Mental Health Clinical Specialist - 1 FTE West County Detention and Marsh Creek Detention . This clinician will assist in providing direct mental health services and care to the AB 109 inmates housed at both the West County Detention and Marsh Creek Detention Facilities. Additionally, this clinician will assist internal and external agencies in coordinating discharge planning and medical/mental health/medication information for inmates prior to there release to the community. Start Date 7/1/2013 - Ongoing 2015/16 New Funding Request $278,081.02 Contra Costa County Health Services Department - Detention Health Services is seeking reimbursement for medication costs associated to the ongoing treatment of the AB 109 patient's chronic disease process, psychiatric care and HIV treatment provided by Detention Health Services. Detention Health Services budget is funded 100% by County General Funds. For Fiscal Year 2013-2014 the actual cost for providing medications to the incarcerated AB109 population is as follows: Cost *ccLink DET2925 and Cardinal Healthcare Detention Health Services requests on-going reimbursement for the costs of medicating the AB 109 population to off set our division's reliance on County General Funds. 94,902.04$ 65,293.94$ 278,081.02$ 117,885.04$ Medical Psychiatric HIV TOTAL COST Medication Type 0 5 10 15 20 25 30 Quarter 1 Quarter 2 Quarter 3 Quarter 4 Admissions Hospital Admissions Inpatient Admissions Emergency Dept Admits FY 2013-2014 Source: ccLink - DET2925 0 10,000 20,000 30,000 40,000 50,000 60,000 70,000 80,000 Quarter 1 Quarter 2 Quarter 3 Quarter 4 Medications Dosed Medications Given FY 2013-2014 Number of Doses Source: ccLink - DET2925 0 200 400 600 800 1,000 1,200 1,400 MD Sick Call Nursing Sick Call MH Sick Call Psych RN Sick Call Psychiatrist Sick Call Number of Contacts Patient Contacts Quarter 4 Quarter 3 Quarter 2 Quarter 1 FY 2013-2014 420 430 440 450 460 470 480 490 500 510 520 Quarter 1 Quarter 2 Quarter 3 Quarter 4 Patient Chart Reviews FY 2013-2014 Number of Charts Reviewed Source: ccLink - DET2925 Source: ccLink - DET2925 Page 57 of 85 Contra Costa County Community Corrections Partnership2015/16 AB109 Budget Proposal FormDepartment: Office of the Public DefenderDescription of ItemProgram/FunctionOps. Plan Item  # Quantity /FTE2014/15 Allocation2015/16 Status Quo Request12015/16 New Funding Request22015/16 Total Funding RequestSALARY AND BENEFITS‐                         Deputy Public Defender IV ACER1.2 2.0$500,000 $500,000$0$500,000Deputy Public Defender III ACER1.2 0.5$96,000 $96,000$0$96,000Legal AssistantACER1.2 2.0$69,000 $69,000 $75,000$144,000Clean Slate Legal Assistant Clean Slate2.12.0$92,000 $92,000 $75,000$167,000Social WorkerAB109 Client Support5.31.0$117,000 $117,000$0$117,000Deputy Public Defender IV Domestic Violence$250,000 $250,000‐$250,000$0Deputy Public Defender IV Reentry Coordinator2.1‐2.3; 3.3, 4.1, 5.1‐5.3, 6.1, 6.2,1.0$0$0 $250,000$250,000Subtotal8.5 $1,124,000 $1,124,000 $150,0001,274,000$       OPERATING COSTS‐                         e.g. Training/Travel‐                         Small Equipment Purchase‐                         computer, printer, etc.‐                         IT Support‐                         Vehicle Operating‐                         Office Supplies‐                         Communication Costs‐                         Outfitting Costs‐                         ‐                         ‐                         Subtotal0‐$                     ‐$                     ‐$                        ‐$                    CAPITAL COSTS (ONE‐TIME)‐                         e.g. Vehicle Purchase‐                         ‐                         Subtotal0‐$                     ‐$                     ‐$                        ‐$                    Total8.5 1,124,000$  1,124,000$ 150,000$       1,274,000$        1. FY2015/16 Status Quo Request should reflect continuation of existing programming at the FY2014/15 funding level2. FY2015/16 New Funding should reflect proposed new programs for FY2015/16.Page 58 of 85 PROGRAM NARRATIVE:Please provide a narrative describing the Status Quo programming that will be provided with the budget requests identified above.Example:2015/16 Status Quo RequestThe Office of the Public Defender makes the following status quo requests:1.  ACER PROGRAM:  This program provides for early representation for in‐custody clients at the first court appearance.  The program furthers the goals of reducing recidivism, reducing pretrial detention rates, reducing unnecessary court appearances, and encouraging early disposition of cases2.  Social Worker:  The Public Defender Social Worker provides social histories and needs assessments for clients to support appropriate case dispositions.3.  Clean slate Paralegal:  Provides clean slate services for indigent persons county‐wide.2015/16 New Funding RequestThe Office of the Public Defender makes the following new funding requests for FY 2015/16:Note:  The Office of the Public Defnder is not requesting renewed funding for the Domestic Violence position.  We have not seen an increase in D.V. filings that would justify continued funding for this position.1.  Reentry Coordinator:  This request is to fund a fulltime Deputy Public Defender IV who would oversee and coordinate the Public Defender's work with the various reentry programs and procedures county‐wide that impact our clients.2.  Additional Legal Assistant for the ACER Program:  We are currently staffing the ACER calendars with 2 fulltime legal assistants; we need to fund the second Legal Assistant in order to continue staffing this program.3.  Additional Clean Slate Legal Assistant:  The need for clean slate services has outgrown the ability of one Legal Assistant, resulting in unnecessary delays and backlogs in filing expungement petitions.  We need a second legal assistant position to accomodate the need.Page 59 of 85 Page 60 of 85 Page 61 of 85 Contra Costa County Community Corrections Partnership2015/16 AB109 Budget Proposal FormDepartment: EHSD ‐ Zero Tolerance for Domestic Violence InitiativeDescription of ItemProgram/FunctionOps. Plan Item  # Quantity /FTE2014/15 Allocation2015/16 Status Quo Request12015/16 New Funding Request22015/16 Total Funding RequestSALARY AND BENEFITS‐                     e.g. Deputy Probation OfficerN/A‐                     ‐                     ‐                     ‐                     Subtotal0‐$                        ‐$                        ‐$              ‐$                OPERATING COSTS‐                     Data Evaluation ContractData Collection/Evaluation6.3, 6.450,000.00$            40,000.00$            40,000          ‐                     ‐                     ‐                     ‐                     ‐                     ‐                       ‐                       ‐                       ‐                       Subtotal0 50,000.00$            40,000.00$            ‐$              40,000.00$     CAPITAL COSTS (ONE‐TIME)N/A‐                       e.g. Vehicle Purchase‐                       ‐                       Subtotal0‐$                        ‐$                        ‐$              ‐$                 Total0 50,000.00$     40,000.00$     ‐$         40,000.00$     1. FY2015/16 Status Quo Request should reflect continuation of existing programming at the FY2014/15 funding level.2. FY2015/16 New Funding should reflect proposed new programs for FY2015/16.Page 62 of 85 PROGRAM NARRATIVE:2015/16 Status Quo RequestThe Zero Tolerance for Domestic Violence Initiative (ZTDVI) requests $40,000 for the ongoing provision of targeted data collection/evaluation services.  These evaluation services will include a focus on domestic violence (DV) and sexual assault (SA) as a critical element in evaluating AB109s effect on recidivism rates, the impact on public safety (reunification with families, victims) and successful reintegration of individuals back into the community.  Evaluation activities include: analyzing existing data points related to DV/SA; evaluation of AB109 programs' alignment with best practices related to victims of crime with a focus on the DV and SA arena including assessing risk and effective interventions.This targeted evaluation will continue to link to the larger AB 109 evaluation effort.  It is anticipated that outcomes from this targeted evaluation will be integrated into the overall AB 109 evaluation effort in the coming year.  As a result, requested funding represents a 20% reduction from FY 14/15.2015/16 New Funding RequestPage 63 of 85 Contra Costa County Community Corrections Partnership2015/16 AB109 Budget Proposal FormDepartment: Workforce Development Board of Contra Costa CountyDescription of ItemProgram/FunctionOps. Plan Item  # Quantity /FTE 2014/15 Allocation2015/16 Status Quo Request12015/16 New Funding Request22015/16 Total Funding RequestSALARY AND BENEFITS‐                        One Stop AdministratorEach position16,000.00$                16,000.00$                16,000               One Stop Staffis a full FTE40,000.00$                40,000.00$                10,000.00$           50,000               Workforce Services Specialistfunded 50,000.00$                50,000.00$                50,000               Business Service Representativethrough 65,000.00$                65,000.00$                5,000.00$             70,000               SBDC Directormultiple 5,000.00$                  5,000.00$                  (5,000.00)$            ‐                          SBDC Advisorssources10,000.00$                10,000.00$                (10,000.00)$         ‐                          Workforce Board Executive Director10,000.00$                10,000.00$                10,000               Subtotal0 196,000.00$             196,000.00$             ‐$                       196,000.00$     OPERATING COSTS‐                        Travel4,000.00$                  4,000.00$                  4,000                 ‐                        ‐                        ‐                        ‐                        ‐                        ‐                        ‐                        ‐                        ‐                        Subtotal0 4,000.00$                  4,000.00$                  ‐$                       4,000.00$        CAPITAL COSTS (ONE‐TIME)‐                        e.g. Vehicle Purchase‐                        ‐                        Subtotal0‐$                            ‐$                            ‐$                       ‐$                   Total0 200,000.00$     200,000.00$    ‐$               200,000.00$    1. FY2015/16 Status Quo Request should reflect continuation of existing programming at the FY2014/15 funding level.2. FY2015/16 New Funding should reflect proposed new programs for FY2015/16.Page 64 of 85 PROGRAM NARRATIVE:Please provide a narrative describing the Status Quo programming that will be provided with the budget requests identified above.2015/16 Status Quo RequestThe Contra Costa County Workforce Development Board (WDB) is not increasing its funding request for fiscal year 2014/2014.  The WDBhas submitted a budget request that reflects the amount of time key staff will devote to AB 109 in order to continue the programs success.In accordance with the WDB's original submittal, the WDB will use AB 109 funds to leaverage other funds to provide services to previouslyincarcerated individuals.  2015/16 New Funding RequestIn accordance with the direction from the CAO's office, the Workforce Development Board is not seeking new funding at this time, although we have proposed some minor line item adjustments to our 2015‐16 budget based upon current and projected needs for the AB 109 population and service network.Page 65 of 85 Contra Costa County Community Corrections Partnership2015/16 AB109 Budget Proposal FormDepartment: County Administrator's OfficeDescription of ItemProgram/FunctionOps. Plan Item  # Quantity /FTE2014/15 Allocation2015/16 Status Quo Request12015/16 New Funding Request22015/16 Total Funding RequestSALARY AND BENEFITS‐$                e.g. Deputy Probation Officer‐$                Senior Deputy County Administrator Program Administration6.21.0172,356$               173,736$               ‐$              173,736$       Business Systems Analyst (or contractor equivalent)Data Collection/Evaluation6.3, 6.40.579,644$                 51,264$                 ‐$              51,264$          ‐$                Subtotal1.5252,000$               225,000$               ‐$              225,000$       OPERATING COSTS‐$                e.g. Training/Travel‐$                Data Evaluation ContractData Collection/Evaluation6.3, 6.4N/A198,000$               225,000$               ‐$              225,000$       ‐$                ‐$                ‐$                ‐$                ‐$                ‐$                ‐$                ‐$                Subtotal0 198,000$               225,000$               ‐$              225,000$       CAPITAL COSTS (ONE‐TIME)‐$                e.g. Vehicle Purchase‐$                ‐$                Subtotal0‐$                        ‐$                        ‐$              ‐$                Total1.5 450,000$        450,000$       ‐$        450,000$       1. FY2015/16 Status Quo Request should reflect continuation of existing programming at the FY2014/15 funding level.2. FY2015/16 New Funding should reflect proposed new programs for FY2015/16.Page 66 of 85 PROGRAM NARRATIVE:The County Administrator's Office has requested a 2015/16 Status Quo allocation of $450,000, which is composed of the following:  2015/16 New Funding RequestThe County Administrator's Office is not submitting a request for new funding in 2015/16.     Salary and Benefit costs of $225,000 are requested for 1.0 FTE Senior Deputy County Administrator and 0.5 FTE Business Systems Analyst. The Senior Deputy position will continue to provide administrative support to the countywide AB109/reentry program, including but not limited to service contract/procurement activities, support to the Community Corrections Partnership and its standing committees, oversight of legislative affairs and oversight of data collection/evaluation activities. The Business Systems Analyst position will provide information technology support for the collection and maintenance of data for use by the county in evaluating AB109/reentry programming, including the deployment and maintenance of case management systems in the District Attorney, Public Defender and Probation departments. In fiscal year 2014/15, the Law and Justice Information Systems (LJIS) division secured the services of an experienced independent contractor who is assisting the division with various projects. The budget will support staff and contractor time related to case management system deployment.     Operating Costs include $225,000 for the provision of data collection and evaluation services. In fiscal year 2014/15, the Department continued to retain the services of Resource Development Associates (RDA) for data and program evaluation services in the amount of $225,000. The focus in 2014/15 has been the development of dashboards to assist with tracking various AB109 data points in departments for use in reporting data metrics, an evaluation of programs provided by community based organizations, and a preliminary recidivism analysis. For 2015/16, we have increased our budget request to reflect the current level of spending, but with no change to our status quo department budget of $450,000. The primary focus in 2015/16 will be an evaluation of services provided by county departments. All evaluation activities will continue to involve the Data Evaluation Committee, the Quality Assurance Committee, the Community Corrections Partnership and the Public Protection Committee.Page 67 of 85 Contra Costa County Community Corrections Partnership2015/16 AB109 Budget Proposal FormDepartment: Contra Costa County Police Chief's AssociationDescription of ItemProgram/FunctionOps. Plan Item  # Quantity /FTE2014/15 Allocation2015/16 Status Quo Request12015/16 New Funding Request22015/16 Total Funding RequestSALARY AND BENEFITS‐                      Antioch Police OfficerAB 109 OfficerObjective 5.11130,500.00$          130,500.00$          130,500         Concord Police Officer AB 109 OfficerObjective 5.11130,500.00$          130,500.00$          130,500         Pittsburg Police Officer AB 109 OfficerObjective 5.11130,500.00$          130,500.00$          130,500         Richmond Police Officer AB 109 OfficerObjective 5.11130,500.00$          130,500.00$          130,500         Subtotal 4522,000.00$          522,000.00$          ‐$               522,000.00$  OPERATING COSTS‐                      e.g. Training/Travel‐                      Small Equipment Purchase‐                      computer, printer, etc.‐                      IT Support‐                      Vehicle Operating‐                      Office Supplies‐                      Communication Costs‐                      Outfitting Costs‐                      ‐                      ‐                      Subtotal0‐$                        ‐$                        ‐$               ‐$                 CAPITAL COSTS (ONE‐TIME)‐                      e.g. Vehicle Purchase‐                      ‐                      Subtotal0‐$                        ‐$                        ‐$               ‐$                 Total4 522,000.00$   522,000.00$  ‐$        522,000.00$  1. FY2015/16 Status Quo Request should reflect continuation of existing programming at the FY2014/15 funding level.2. FY2015/16 New Funding should reflect proposed new programs for FY2015/16.Page 68 of 85 PROGRAM NARRATIVE:2015/16 Status Quo Request2015/16 New Funding RequestNo new funding request for fiscal yeat FY2015/2016. Under the AB109 Public Safety Realignment Program, four (4) agencies who are members of the Contra Costa County Police Chief’s Association, participate in a countywide AB109 joint operation team.  The agencies who participate in this interagency plan, assign one (1) full‐time Police Officer who is tasked with providing law enforcement support and facilitating the safe contact between Probation Officers and parolees.  Additionally, the Police Officers are also required to direct efforts toward high to medium risk probationers and parolees, and to participate in County‐coordinated police special enforcement operations.   The Contra Costa County Police Chief’s Association has requested $522,000 for FY2015/2016 to continue to fund four (4) positions.  The Police Officers, who are assigned to the team, will continue to maintain current knowledge of all County AB109 programs and the Contra Costa AB109 Operational Plan to ensure probationers are referred to services as needed.  Page 69 of 85 Contra Costa County Community Corrections Partnership2015/16 AB109 Budget Proposal FormDepartment:  Probation Pre‐Trial ProgramDescription of ItemProgram/FunctionOps. PlanItem  #Quantity/FTE2014/15AllocationQuantity/FTE2015/16 StatusQuo Request1Quantity/FTE2015/16 New Funding Request22015/16 Total Funding RequestSALARY AND BENEFITSDeputy Probation Officer IIIPost‐release Community Supervision5.14.00 656,630$                4.00 677,260$                677,260$                  Clerk Post‐release Community Supervision5.11.0071,868$                  1.0074,457$                  74,457$                    ParalegalPost‐release Community Supervision6.32.00 138,002$                2.00 138,002$                138,002$                  Subtotal7 866,500.00$           7 889,719.00$           ‐$                         889,719$                  OPERATING COSTSContractsPost‐release Community Supervision5.1,5.2, 5.32,500$                     2,500$                     2,500$                        VehiclePost‐release Community Supervision5.131,000$                  7,781$                     7,781$                        Subtotal33,500.00$             10,281.00$             ‐$                         10,281$                    Total7 900,000.00$            7.00 900,000.00$            ‐$          ‐$                          900,000.00$              1. FY2015/16 Status Quo Request should reflect continuation of existing programming at the FY2014/15 funding level2. FY2015/16 New Funding should reflect proposed new programs for FY2015/16.Page 70 of 85 PROGRAM NARRATIVE:Please provide a narrative describing the Status Quo programming that will be provided with the budget requests identified above.2015/16 Status Quo RequestThe Probation Department is anticipating a salary increase for sworn staff of 4%.  The result is a projected increase of $23,219 in salaryand benefits in the Pre‐Trial ProgramThe Probation Department will meet this shortfall in the following ways:• Reduce Vehicle Expense23,219$ (Potential General Fund impact)The Probation Department's FY 2015/16 allocation of $900,000 will provide the following level of service:Salary and Benefit costs of $889,719 are requested for:• Four  (4) FTE Probation Officers•  One (1) FTE Clerk• Two (2) FTE ParalegalsOperating costs of $10,287 are requested for:•  $7,781 for ongoing vehicle maintenance.• One‐year contract in the amount of $2,500 for Pre‐Trial program evaluation.Page 71 of 85 Contra Costa County Community Corrections Partnership 2015/16 AB109 Budget Proposal Form Department: Community Advisory Board Description of Item Program/Function Ops. Plan Item #Quantity /FTE 2014/15 Allocation 2015/16 Status Quo Request1 2015/16 New Funding Request2 2015/16 Total Funding Request SALARY AND BENEFITS - Employment Staff Employment Support and Placement Srvcs 5.3.b 13 952,305.00$ 952,305.00$ 952,305 Housing Specialists Short and Long-Term Housing Access 5.3.c 5 279,211.00$ 279,211.00$ 279,211 Staffing (East/Central)One-Stop Centers 5.2.b 4 388,000.00$ 319,200.00$ (68,800.00)$ 250,400 Staffing (West)One-Stop Centers 5.2.b 4 243,492.00$ 243,492.00$ 36,000.00$ 279,492 Mentoring Staff Peer and Mentoring Services 5.4.a 2 109,526.00$ 109,526.00$ 109,526 Family Reunification Staff Family Renunification 5.4.b 1 46,645.00$ 46,645.00$ 46,645 Attorneys Central County Legal Services 5.4.c 2 72,658.00$ 72,658.00$ 72,658 Subtotal 31 2,091,837.00$ 2,023,037.00$ (32,800.00)$ 1,990,237.00$ OPERATING COSTS - Employment Services Employment Support and Placement Srvcs 5.3.b 1,047,695.00$ 1,047,695.00$ 1,047,695 Housing Services Short and Long-Term Housing Access 5.3.c 220,789.00$ 220,789.00$ 220,789 East/Central Services One-Stop Centers 5.2.b 412,000.00$ 412,800.00$ 168,800.00$ 581,600 West County Operations One-Stop Centers 5.2.b 156,508.00$ 156,508.00$ 14,000.00$ 170,508 Mentoring Operations Peer and Mentoring Services 5.4.a 23,807.00$ 23,807.00$ 23,807 Family Reunification Services Family Renunification 5.4.b 20,022.00$ 20,022.00$ 20,022 Legal Services Operations Central County Legal Services 5.4.c 7,342.00$ 7,342.00$ 7,342 Operating Costs Reentry Resource Guide 5.2.a 15,000.00$ 15,000.00$ 15,000 Subtotal 0 1,903,163.00$ 1,903,963.00$ 182,800.00$ 2,086,763.00$ ONE TIME COSTS - Subtotal 0 -$ -$ -$ -$ Total 31 3,995,000.00$ 3,927,000.00$ 150,000.00$ 4,077,000.00$ Page 72 of 85 Budget Narrative: Proposals Made by CCP Community Advisory Board for Budget Year 2015 – 2016 I. Introduction CAB continues to recommend that CCP invest significant funds in community programs to continue development of the local non-profit services sector. The CCP should therefore continue to support community based programs. Funding these programs is consistent with the nationwide effort of justice reinvestment. Staying this course will ensure our communities gain the capacity to provide reentry services with high levels of quality and fidelity, and is the best way to achieve lasting reductions in recidivism and enhanced public safety outcomes in the long run. As AB109 funded community based programs enter into their third year of operations (with the exception of the Reentry Resource Center and Network), they understand that they serve a function within the County that has increased value due to major shifts in California’s criminal justice policies. From prison realignment to three strikes reform, and most recently with Prop 47, the message is clear: Californians want a criminal justice system that is able to balance the need for punishment with an ability to account for the long term economic and social costs mass incarceration has on a community. With changes in the law giving rise to more individuals serving their custody and supervision times locally, CAB sees the added value of investments into communities and community based programs. This will ensure they both able to develop the capacity necessary to make high quality services accessible to those who need them most. CAB applauds the County for its willingness to involve interested community stakeholders in the realignment development and implementation processes. We further ask for more effective collaboration across and among sectors that requires more accountability and transparency from all stakeholders. CAB represents a community that is deeply committed to creating a successful reentry system. We believe that public agencies and community based programs alike should be interested in finding ways to improve, and how they can support each other in these efforts. As outlined below, CAB mostly adheres to the directive to present a status quo budget for 2015-16. The slight increases requested by CAB are the result of those in the community identifying needs not currently met by the current allocation levels. II. Status Quo Request CAB is not opposed to a status quo approach for 2015-16, and believes this will give time to develop ongoing evaluation for all programs supported by AB109 funds and a new strategy for funding these programs going forward. To accomplish this, CAB recommends that the CCP carve out and institutionalize a data and evaluation component for the AB109 programs whose main goal is to help build and sustain the capacity of the County to engage in a data driven decision making process. Beyond the upcoming fiscal year, CAB also recommends that the County develop a policy for awarding contracts that resembles the funding cycle of most grants. This would allow a multi-year award to be allocated with a timeline that allowed for implementation, and periodic evaluations and renewals. When these two initiatives are combined, the data to make difficult decisions will be available, and the opportunity to change course when necessary will already be built into the funding structure. Page 73 of 85 Consistent with the current directive for a status quo budget, CAB recommends that the CCP keeps current funding levels for community based services that include housing, employment, mentoring, legal services, family reunification, and the Reentry Resource Guide. For those reentering their communities after periods of incarceration, these services provide support in the core areas of housing and employment and needed supportive areas that help to reduce barriers to reentry. III. One Stop Centers As the County pursues the implementation of different plans to help citizens within various regions of the County access reentry services, the differences in the plans has made their implementations evolve with a similar difference. For the Networked System of Services that is emerging in the East and Central regions of the County, boots are already on the ground working with returning citizens, service providers, and interested community members to develop the relationships necessary to make this work. In doing this early work, it has been determined that housing is still an essential need that must be focused on going forward. Additionally, transportation needs must be looked at as well. The inability of returning citizens to get from one service provider to the next is a real concern, and future funding decision should account for this need. In West County, boots are also on the ground attempting to develop relationships and build processes that will also be essential to making things at the Reentry Center function smoothly. However, initial delays in implementing the program were largely a function of an inability to find a location for the center that met the demands of the program. With a location now worked out, there have been early assessments of needs that led to a couple determinations. Firstly, the ongoing costs for facilities have turned out to cost slightly more than originally projected. Additionally, because the current staffing plan only includes the Center Director and two Resource Coordinators, there is a void for ongoing administrative support of the center’s functions. This second need is one identified in the Implementation Plan approved by the County, but one that doesn’t currently fit within the operating budget at its current level. Given these needs outlined above, CAB is recommending that the CCP augment current funding levels for the Reentry One Stop Centers at $50,000 for each region of the County. These additions would allow provide for the increased cost for the facilities and administrative support at the West County Reentry Resource center, and also provide additional funding to the East and Central Networked System of services that would provide increased funding for transitional housing and ongoing reserves for operational needs that include transportation. We recommend this continued funding for the One Stop Centers with our understanding that their budgets will be similar to that attached here as “ATTACHMENT A.” Page 74 of 85 ATTACHMENT A East/Central Network Management & Admin Network Manager 95,334.00$ Field Ops Concord 74,622.00$ Field Ops Antioch 74,622.00$ Field Ops Pittsburg 74,622.00$ subtotal 319,200.00$ Network Services Brighter Beginings (Leadership/Entrepreneurship)66,000.00$ JFK (Leadership/Entrepreneurship)66,000.00$ Reach Fellowship (Employment/Education Liaison - Women)50,000.00$ Men & Women of Purpose (Employment/Education Liaison - Men)50,000.00$ Prepare My Sheep (Vocational Training)65,000.00$ Transitional Housing 250,000.00$ subtotal 547,000.00$ Reserves 33,800.00$ Total 900,000.00$ West Reentry Resource Center Personel Center Director 75,000.00$ Quality Assurance Manager 22,000.00$ Resource Coordinators 81,250.00$ Chief Program Officer 18,750.00$ Office Assistant 36,000.00$ Employee Fringe Benefits 46,492.00$ subtotal 279,492.00$ Operations Additional Personel 2,150.00$ Consultants/Sub-Contractors 6,359.00$ Occupancy 69,100.00$ Marketing 6,000.00$ Office Communications 36,379.00$ Transportation 1,270.00$ subtotal 121,258.00$ Overhead/Indirect Costs 49,250.00$ Total 450,000.00$ Page 75 of 85 as of 1/9/2015 2014/15 2015/16 ONGOING STATUS QUO PROGRAM EXPENDITURES Sheriff Salaries & Benefits 5,712,230 5,827,782 Inmate Food/Clothing/Household Exp 391,700 456,250 Monitoring Costs 54,750 55,000 IT Support 40,000 40,000 Vehicle Maintenance/Depreciation 47,000 48,000 Behavioral Health Court Operating Costs 80,492 80,500 Transport Bus Maintenance 79,032 79,032 "Jail to Community" Program 200,000 200,000 Inmate Program Services - - App'd funding of $754k pending Sheriff Total 6,605,204 6,786,564 change in legislation Probation Salaries & Benefits 2,435,818 2,459,421 Operating Costs 247,200 223,597 Probation Total 2,683,018 2,683,018 Behavioral Health Salaries & Benefits 725,011 827,352 Operating Costs 120,524 91,205 Contracts 1,388,880 1,315,858 Vehicle Purchase and Maintenance 9,018 9,018 Behavioral Health Total 2,243,433 2,243,433 Health Services--Detention Health Services Sal & Ben-Fam Nurse, WCD/MCD 180,324 180,324 Salaries & Benefits-LVN, WCD 283,376 283,376 Salaries & Benefits-RN, MCD 475,004 475,004 Sal & Ben-MH Clinic. Spec., WCD/MCD 116,858 116,858 Detention Health Services Total 1,055,562 1,055,562 Public Defender Sal & Ben-Paralegal/Social Worker 209,000 209,000 Sal & Ben-Arraignment Program 665,000 665,000 Sal & Ben-DV Representation 250,000 250,000 Public Defender Total 1,124,000 1,124,000 District Attorney Salaries & Benefits-Victim Witness Prgrm 83,245 87,434 Salaries & Benefits-Arraignment Prgrm 705,383 592,516 Salaries & Benefits-Reentry/DV Prgrm 690,288 606,169 Salaries & Benefits-Add ACER Clerk - 89,624 Operating Costs - 82,995 District Attorney Total 1,478,916 1,458,738 Employment & Human Services Data Collection/Evaluation 50,000 40,000 EHSD Total 50,000 40,000 EHSD‐‐ Workforce Development Board Salaries & Benefits 200,000 196,000 Travel - 4,000 EHSD-WDB Total 200,000 200,000 County Administrator Salaries & Benefits 252,000 225,000 Data Collection/ Program Review 198,000 225,000 CAO Total 450,000 450,000 CCC Police Chief's Association Salaries and Benefits-AB109 Task Force 522,000 522,000 CCC Police Chiefs' Total 522,000 522,000 Pre-Trial Services Program (Probation/Public Defender) Salaries & Benefits-Probation 728,498 751,717 Salaries & Benefits-Public Defender 138,002 138,002 Operating Costs 33,500 10,281 Pre-Trial Total 900,000 900,000 Community Programs Employment Support and Placement Srvcs 2,000,000 2,000,000 Implementation of (3) One-Stop Centers 1,200,000 1,200,000 Short and Long-Term Housing Access 500,000 500,000 Mentoring & Family Reunification 200,000 200,000 Development of a "Re-entry Resource Guide"15,000 15,000 Legal Services 80,000 80,000 Community Programs Total 3,995,000 3,995,000 TOTAL EXPENDITURES 21,307,133 21,458,315 0.71% AB 109 PUBLIC SAFETY REALIGNMENT PROGRAM FY 2015/16 SUMMARY OF BUDGET REQUESTS as approved by the Community Corrections Partnership‐ Executive Committee on January 9, 2015 Page 76 of 85 PUBLIC PROTECTION COMMITTEE 5. Meeting Date:02/09/2015   Subject:CY2014 Annual Report and CY2015 Workplan Submitted For: PUBLIC PROTECTION COMMITTEE,  Department:County Administrator Referral No.: N/A   Referral Name: CY2014 Annual Report and CY2015 Workplan  Presenter: Timothy Ewell, Committee Staff Contact: Timothy Ewell, Committee Staff (5-1036) Referral History: Each year, the Committee reviews its prior year activities and submits an annual report to the Board of Supervisors. As part of that process, existing referrals are assessed as to whether they should be continued to the next year, referred to a different Standing Committee or discontinued. Referral Update: Attached is a draft of the CY 2014 Public Protection Committee Draft Annual Report put together by staff for review by the Committee. Based on the active referrals identified in the CY 2014 Annual Report staff has assembled a proposed work plan for CY 2015 taking into account the schedules of the Committee members and county staff responsible for reporting on each referral to the Committee. Staff requests that the Committee review the attached documents and provide comments, amendments and additional direction as necessary. Recommendation(s)/Next Step(s): APPROVE calendar year 2014 Public Protection Committee Annual Report for submission to the Board of Supervisors and APPROVE calendar year 2015 Public Protection Committee work plan; PROVIDE direction to staff as appropriate. Fiscal Impact (if any): No fiscal impact. Attachments CY 2014 Public Protection Committee Draft Annual Report CY 2015 Public Protection Committee Draft Workplan Page 77 of 85 RECOMMENDATION(S): 1. ACKNOWLEDGE that the Board of Supervisors referred ten issues to the Public Protection Committee (PPC) for its review and consideration during 2014. 2. FIND that the 2014 PPC convened nine meetings, worked through and provided an opportunity for public input on a number of significant Countywide issues. 3. RECOGNIZE the excellent work of the County department staff who provided the requisite information to the PPC in a timely and professional manner, and members of the Contra Costa community and other public agencies who, through their interest in improving the quality of life in Contra Costa County, provided valuable insight into our discussions, and feedback that helped us to formulate our policy recommendations. 4. ACCEPT year-end productivity report and APPROVE recommended disposition of PPC referrals described at the end of this report. FISCAL IMPACT: No fiscal impact. This is an informational report only. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/03/2015 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS Contact: Timothy Ewell, (925) 335-1036 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 3, 2015 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: , Deputy cc: C. 82 To:Board of Supervisors From:Supervisors John Gioia and Federal D. Glover Date:March 3, 2015 Contra Costa County Subject:2014 YEAR-END REPORT ON ACCOMPLISHMENTS AND DISPOSITION OF REMAINING REFERRALS TO THE PUBLIC PROTECTION COMMITTEE Page 78 of 85 BACKGROUND: The Public Protection Committee (PPC) was established on January 8, 2008 to study criminal justice and public protection issues and formulate recommendations for consideration by the Board of Supervisors. At the February 2015 regular meeting, the Committee discussed all issues currently on referral and has made the following recommendations to the Board of Supervisors for the 2015 PPC work-plan: 1. Opportunities to Improve Coordination of Response to Disasters and Other Public Emergencies. Approximately three weeks following the November 2007 Cosco Busan oil spill, the Sheriff’s Office of Emergency Services (OES) presented to the Board of Supervisors its assessment of the emergency response efforts, including what worked well and didn’t work well, and what lessons were learned through those experiences. At the conclusion of the Board discussion, Supervisor Gioia introduced five recommendations that were approved by the Board. On February 5, 2008 the Board of Supervisors referred this matter to the PPC for continuing development and oversight. PPC received a status report from the Office of the Sheriff and Health Services Department in February 2009 and requested the Hazardous Materials Program Manager to report back to the PPC on the development of mutual aid agreements from local oil refineries. Following a second briefing to the PPC by the Office of the Sheriff, the PPC reported out to the Board of Supervisors on May 6, 2009 with recommendations for follow-up by the Sheriff and Human Resources departments. The Health Services Department made a report to the PPC on April 19, 2010 regarding the resources and connections available to respond to hazardous materials emergencies and, again, on October 18, 2010 regarding who determines which local official participates in incident command if an event is in Contra Costa County. On December 5, 2011, Health Services reported to our Committee regarding training and deployment of community volunteers. In January 2008, the Board of Supervisors referred to the PPC the matter of improving public response to emergency instructions and protocols through broader and better education, which had previously been on referral to the IOC. The Board suggested that the PPC work with the Office of the Sheriff, the Health Services Department, and the CAER (Community Awareness & Emergency Response) Program to determine what educational efforts are being made and what additional efforts may be undertaken to improve public response and safety during an emergency. In April 2011, the PPC met with CAER (Community Awareness Emergency Response) Executive Director Tony Semenza and staff from the Office of the Sheriff and Health Services to discuss what has been done to better inform the public and what more can be done to improve public response to emergency warnings. CAER provided a thorough report on its countywide community fairs, and programs targeted at the education system and non-English speaking populations. The PPC asked CAER to provide a written outreach strategy that describes how new homeowners are educated about emergency awareness. As the matter has not been brought back to the PPC since the April 2011 discussion, we recommend that this matter be continued to the 2015 PPC. The current draft work plan for CY2015 has scheduled this discussion for the April 2015 regular meeting. Recommendation: REFER to the 2015 PPC 2. Welfare Fraud Investigation and Prosecution. In September 2006, the Employment and Human Services (EHS) Department updated the Internal Operations Committee (IOC) on its efforts to improve internal security and loss prevention activities. The IOC had requested the department to report back in nine months on any tools and procedures that have been developed and implemented to detect changes in income eligibility for welfare benefits. The EHS Director made follow-up reports to IOC in May and October 2007, describing what policies, procedures, and practices are employed by the Department to ensure that public benefits are provided only to those who continue to meet income eligibility requirements, explaining the complaint and follow-through process, and providing statistical data for 2005/06, 2006/07, and for the first quarter of 2007/08. Upon creation of the PPC in January 2008, this matter was reassigned from the IOC to the PPC. PPC has received status reports on this referral in October 2008, June and October 2010, November 2011, November 2012 and, most recently, in December 2013. The Committee has reviewed the transition of welfare fraud collections from the former Office of Revenue Collection to the Employment and Human Services Department; the fraud caseload and percentage of fraud findings; fraud prosecutions and the number of convictions; and the amounts recovered. Page 79 of 85 As the PPC wishes to monitor performance of the welfare fraud program, it is recommended that this matter be retained on referral. Recommendation: REFER to the 2015 PPC 3. Multi-Language Capability of the Telephone Emergency Notification System. This matter had been on referral to the IOC since 2000 and was reassigned to the PPC in January 2008. The PPC met with Sheriff and Health Services Department staff in March 2008 to receive an update on the County’s efforts to implement multilingual emergency telephone messaging. The Committee learned that the Federal Communications Commission has before it two rulemaking proceedings that may directly affect practices and technology for multilingual alerting and public notification. Additionally, the federally-funded Bay Area “Super Urban Area Safety Initiative” (SUASI) has selected a contractor undertake an assessment and develop a five-year strategic plan on notification of public emergencies, with an emphasis on special needs populations. The Sheriff’s Office of Emergency Services reported to the PPC in April 2009 that little has changed since the March 2008 report. On October 18, 2010, the PPC received a report from the Sheriff’s Office of Emergency Services on the Community Warning and Telephone Emergency Notification systems, and on developments at the federal level that impact those systems and related technology. Sheriff staff concluded that multi-lingual public emergency messaging is too complex to be implemented at the local level and should be initiated at the state and federal levels. New federal protocols are now being established to provide the framework within which the technological industries and local agencies can work to develop these capabilities. In 2011, the Office of the Sheriff has advised staff that a recent conference on emergency notification systems unveiled nothing extraordinary in terms of language translation. The SUASI project had just commenced and Sheriff staff have been on the contact list for a workgroup that will be developing a gap analysis, needs assessment, and five-year strategic plan. This matter has been on committee referral for more than ten years and technology has yet to provide a feasible solution for multilingual public emergency messaging. On September 18, 2012, following the Richmond Chevron refinery fire, the Board of Supervisors established an ad hoc committee to discuss the Community Warning System and Industrial Safety Ordinance. Since that committee is ad hoc in nature, we recommend that this issue remain on referral to the PPC. The current draft work plan for CY 2015 has scheduled this discussion for the April 2015 regular meeting. Recommendation: REFER to the 2015 PPC 4. County support and coordination of non-profit organization resources to provide prisoner re-entry services, implementation of AB 109 Public Safety Realignment, and appointment recommendations to the Community Corrections Partnership . On August 25, 2009, the Board of Supervisors referred to the PPC a presentation by the Urban Strategies Council on how the County might support and coordinate County and local non-profit organization resources to create a network of re-entry services for individuals who are leaving jail or prison and are re-integrating in local communities. On September 14, 2009, the PPC invited the Sheriff-Coroner, County Probation Officer, District Attorney, Public Defender, Health Services Director, and Employment and Human Services Director to hear a presentation by the Urban Strategies Council. The PPC encouraged County departments to participate convene a task force to work develop a network for prisoner re-entry services, which has been meeting independently from the PPC. The PPC received a status report from County departments in April 2010. The Employment and Human Services department reported on its efforts to weave together a network of services, utilizing ARRA funding for the New Start Program and on the role of One-Stop Centers in finding jobs for state parolees. Probation reported on the impacts of the anticipated flood of state parolees into the county. The Sheriff reported on the costs for expanding local jail capacity and possible expanded use of GPS (global positioning systems) use in monitoring state parolees released back to our county. The Health Services Department reported on its Healthcare for the Homeless Program as a means to get parolees into the healthcare system and on its development of cross-divisional teams on anti-violence. The Public Defender reported on its Clean State Program, which has since been discontinued. Page 80 of 85 Supervisors Glover and Gioia indicated that their staff would continue to coordinate this local initiative when the Urban Strategies Council exhausts its grant funding from the California Endowment. The PPC continued to monitor progress on the initiative and, on February 7, 2011, received a presentation of the completed strategic plan and recommendations. In response to public testimony at the PPC meeting regarding concerns over the "Ban the Box" element of the plan, the plan recommendations were modified to exclude from the "Ban the Box" requirement certain identified sensitive positions in public safety and children’s services or as determined by the agency. On March 22, 2011, representatives from the Urban Strategies Council presented the completed Contra Costa County Re-entry Strategic Plan (100 pages), an Executive Summary (6 pages) of the plan, and a slide show to the Board of Supervisors, which approved the strategic plan and implementation recommendations with one modification: rather than adopt a 'Ban the Box' policy as recommended, which would have removed the question about criminal records from county employment applications during the initial application, the Board agreed to consider adopting such a policy at a future date. The Board directed the County Administrator to work with the offices of Supervisors Glover and Gioia to identify the resources needed to implement the strategic plan and to report back to the Board with his findings and recommendations. Later in 2011, the California Legislature passed the Public Safety Realignment Act (Assembly Bills 109), which transfers responsibility for supervising specific low-level inmates and parolees from the California Department of Corrections and Rehabilitation (CDCR) to counties. Assembly Bill 109 (AB 109) takes effect October 1, 2011 and realigns three major areas of the criminal justice system. On a prospective basis, the legislation: • Transfers the location of incarceration for lower-level offenders (specified non-violent, non-serious, non-sex offenders) from state prison to local county jail and provides for an expanded role for post-release supervision for these offenders; • Transfers responsibility for post-release supervision of lower-level offenders (those released from prison after having served a sentence for a non-violent, non-serious, and non-sex offense) from the state to the county level by creating a new category of supervision called Post-Release Community Supervision (PRCS); • Transfers the housing responsibility for parole and PRCS revocations to local jail custody AB 109 also tasked the local Community Corrections Partnership (CCP) with recommending to the County Board of Supervisors a plan for implementing the criminal justice realignment, which shall be deemed accepted by the Board unless rejected by a 4/5th vote. The Executive Committee of the CCP is composed of the County Probation Officer (Chair), Sheriff-Coroner, a Chief of Police (represented by the Concord Police Chief in 2014), District Attorney, Public Defender, Presiding Judge of the Superior Court or designee, and the Behavioral Health Director. On October 4, 2011, the Board of Supervisors approved the CCP Realignment Implementation Plan, including budget recommendations for fiscal year 2011/12. Throughout 2012, the PPC received regular status updated from county staff on the implementation of public safety realignment, including recommendations from the CCP-Executive Committee for 2012/13 budget planning. On January 15, 2013 the Board of Supervisors approved a 2012/13 budget for continuing implementation of public safety realignment programming. The Committee received several reentry/AB 109 related presentations and updates throughout 2014, including program updates, review of the proposed fiscal year 2014/15 AB 109 Public Safety Realignment budget and made appointment recommendations to the Board of Supervisors for the CY 2015 Community Corrections Partnership. In addition, the Committee evaluated the feasibility of submitting a grant proposal for the 2014 Byrne Justice Assistance Grant (JAG) released by the California Board of State and Community Corrections. As public safety realignment is a work in progress and at the early stages of implementation, it is recommended that this matter be referred to the 2015 PPC. Recommendation: REFER to the 2015 PPC 5. Countywide 9-1-1 Wireless Capability. On December 14, 2010, the Board of Supervisors referred to the PPC a letter from the Emergency Medical Care Committee regarding the transmission of 9-1-1 emergency calls from Page 81 of 85 cellular phones to the appropriate Public Safety Answering Point (PSAP). Our Committee met with representatives from the Office of the Sheriff on April 4 to discuss the status of establishing Sheriff's Dispatch as the PSAP for county unincorporated area wireless emergency calls. Sheriff Department staff advised that the County is not accepting wireless 9-1-1 calls at this time. Staff explained that the GPS (global positioning system) technology exists to enable Sheriff's Dispatch to receive 9-1-1 system emergency calls from cellular phones and to locate the emergency location within some degree of precision. However, due to several years of tight budgets, Sheriff's Dispatch is not currently staffed at a level that is adequate to respond to the call volume associated with the wireless 9-1-1 calls, which are currently routed to the appropriate PSAP by the California Highway Patrol (CHP). While our committee believes that transferring responsibility for handling wireless 9-1-1 calls from the CHP to Sheriff's Dispatch would be more efficient and would improve response time, it is unlikely that the County will be in a position, fiscally, to assume this responsibility in the next year. The PPC reported on April 12, 2011 to the Board of Supervisors and requested the Office of the Sheriff to provide a status report to the PPC in the spring of 2012 to advise if any outside funding becomes available to support such a transition of responsibility. On April 2, 2012, the PPC (Supervisor Glover only; Supervisor Uilkema was absent) received a status report prepared by the Office of the Sheriff on the process that has been initiated to make the partial or full transition of 9-1-1 dispatching from the CHP to the Sheriff a reality within funding constraints. The Sheriff reports that if fully implemented, the call volume for Sheriff’s Dispatch is projected to nearly double (from 56,000 calls to about 100,000 calls annually). Since the County can expect no additional outside revenue or other resources to support the increased call volume, the Sheriff is planning a phased implementation at a rate and call volume that current resources will permit. The phased implementation beginning with smaller carriers will provide the necessary experience and feedback to inform future implementation phases. New carriers will not be added unless the previous carrier can be effectively managed. On April 17, 2012, the PPC provided an update to the Board of Supervisors on this topic and recommended continued monitoring of this referral. For this reason, we recommend referring to the 2015 PPC. For scheduling purposes, the current draft work plan for CY 2015 has identified an update on this topic for discussion at the September 2015 regular meeting should the Sheriff's Office find that there is a need to discuss the issue. Recommendation: REFER to the 2015 PPC but only schedule at the request of the Sheriff 6. Civil gang injunctions. This matter was referred to the PPC on May 12, 2011 at the request of the District Attorney, who suggested under Public Comment at the April 4, 2011 PPC meeting that the Committee consider the use of gang injunctions to help prevent gang violence. The District Attorney has advised committee staff that he is currently focusing on implementing a Ceasefire Program with Richmond Police Department and has requested that this referral be postponed until further notice. For scheduling purposes, the current draft work plan for CY 2015 has identified an update on this topic for discussion at the June 2015 regular meeting should the District Attorney find that there is a need to discuss the issue. Recommendation: REFER to the 2015 PPC, but schedule only upon the request of the District Attorney 7. Report on Emergency Gas Shut Off Valves for various structures in Unincorporated Contra Costa County. On September 25, during a presentation on Emergency Preparedness within Contra Costa County, the Board of Supervisors referred to the Public Protection Committee a report on the county Gas Shut-Off valve ordinance (Ordinance Code § 718-8 et seq.). Originally, the former Building Inspection Department was responsible for regulation related to the Ordinance, now the Department of Conservation and Development (DCD) provides oversight through its Building Inspection Division. On November 5, 2012, the Conservation and Development Department provided a review of the program. The Committee requested additional information from staff at the February 2013 regular meeting. The Department returned to the Committee in February 2013 and presented the requested information. The Committee accepted the staff report and recommended no further action. The implementation of the gas shut off Page 82 of 85 valve ordinance continues to present issues. For this reason, we believe that this issue should remain on referral to the PPC. The current draft work plan for CY 2015 has identified an update on this topic for discussion at the May 2015 regular meeting. Recommendation: REFER TO 2015 PPC 8. Inmate Welfare Fund/Telecommunications/Visitation Issues. On July 16, 2013, the Board of Supervisors referred a review of the Inmate Welfare Fund (IWF) and inmate visitation policies to the Public Protection Committee for review. The Inmate Welfare Fund is authorized by Penal Code § 4025 for the “…benefit, education, and welfare of the inmates confined within the jail.” The statute also mandates that an itemized accounting of IWF expenditures must be submitted annually to the County Board of Supervisors. The Sheriff's Office has made several reports to the Committee throughout 2013 and 2014 regarding funding of IWF programs, visitation/communication policies and an upcoming RFP for inmate telecommunications services. There continues to be discussion at the state and federal level that could curtail the collection of telephone commissions individuals contacting inmates and wards housed in county adult and juvenile detention facilities normally pay, which could potentially impact programming provided within the County's detention facilities. For this reason, we recommend referring this issue to the 2015 PPC. For scheduling purposes, the current draft work plan for CY 2015 has identified an update on this topic for discussion at the May 2015 regular meeting. Recommendation: REFER to the 2015 PPC 9. Alcoholic Beverage Commercial Activities Ordinance Review. In 2002, the Board of Supervisors adopted Ordinance No. 2002-33, which established Chapter 82-38 of the County Ordinance Code. The Ordinance regulates Alcoholic Beverage Sales Commercial Activities, which are locations where the retail sale of alcoholic beverages occur. The ordinance requires land use permits for newly established Alcoholic Beverage Sales Commercial Activities, confers Deemed Approved ("grandfathered") Status on existing Alcoholic Beverage Sales Commercial Activities, and provides standards and an administrative hearing process to review violations of those standards, in order to protect the general health and welfare of the residents of the County and to prevent nuisance activities where alcoholic beverage sales occur. Since 2002, there have been additional alcoholic beverage products released and marketed within the unincorporated area that could be contributing to nuisance activities, but are not included in the County Ordinance Code. On June 13, 2014, the Board of Supervisors referred to the PPC a review of the Ordinance to determine if relevant changes can or need to be made in order to better regulate the sale of alcopops by liquor stores, as well as reviewing the entire Ordinance to make any needed changes that would improve its overall effectiveness relating the sale of alcohol in the unincorporated areas. A 4-phase work plan was approved by the Committee on June 23, 2014. Following that meeting, DCD and Public Health department staff worked together on this project and ultimately presented findings and recommendations related to the Ordinance at the October 27, 2014 PPC meeting. The Committee approved the findings and recommendations and directed staff to forward to the Board of Supervisors. The Board of Supervisors received the report at the December 16, 2014 meeting and directed staff to return in one-year to the full Board of Supervisors with an update. Since the Committee has completed its work on this issue and the Board will be receiving an update directly, we recommend that the referral be discontinued to the PPC. Recommendation: TERMINATE REFERRAL 10. Implementation of "Ban the Box" in Contra Costa County. On June 17, 2014, the Board of Supervisors made a joint referral to the Public Protection Committee and the Internal Operations Committee to review the County's implementation of Assembly Bill 218 (California Labor Code Sec. 432.9), colloquially referred to as "Ban the Box". The Ban the Box bill was signed by Governor Brown on October 10, 2013 and became operative July 1, 2014. The law prohibits state and local agencies from inquiring about criminal convictions during the employment application process until the agency has determined that the applicant meets the minimum employment qualifications as stated in any notice issued for the position. On July 28, 2014, the PPC received a report from the Human Resources Department on recommended Page 83 of 85 implementation policies and procedures for the County. The Committee provided direction to staff who returned to the full Board of Supervisors on September 9, 2014. The Board of Supervisors approved staff recommendations for implementation of "Ban the Box". For this reason, we are recommending that this referral be discontinued. Recommendation: TERMINATE REFERRAL 11. Review of County Service Area (CSA) P-6 Zones. On June 2, 1987, the Board of Supervisors authorized the County Administrator to develop a plan to fund additional Police Services in the unincorporated areas of Contra Costa County. Subsequent to that decision, various Zones within the existing County Service Area P-6 were authorized. According to the Ordinances, each July the Board of Supervisors shall determine the amount of taxes to be levied upon the parcels in each Zone. That amount is, also according to the Ordinances, to be adjusted annually based upon the consumer price index. As of July 2014, there are 116 authorized Zones in County Service Area P-6. On October 7, 2014, the Board of Supervisors referred to the PPC a review of CSA P-6 zones. Since that time, staff has been collecting data in preparation for an initial report to the Committee. For this reason, we recommend that this referral be continued to the 2015 PPC. Recommendation: REFER to the 2015 PPC LIST OF REFERRALS TO BE TERMINATED Implementation of "Ban the Box" in Contra Costa County Alcoholic Beverage Commercial Activities Ordinance Review LIST OF ITEMS TO BE REFERRED TO THE 2015 PUBLIC PROTECTION COMMITTEE Welfare fraud investigation and prosecution Multilingual capabilities of the telephone emergency notification system County support and coordination of non-profit organization resources to provide prisoner re-entry services and implementation of AB109 public safety realignment Directing 9-1-1 emergency calls to the appropriate Public Safety Answering Point (schedule at the request of the Sheriff) Civil gang injunctions (schedule at the request of the District Attorney) Inmate Welfare Fund/Telecommunications/Visitation Issues Opportunities to improve coordination of response to disasters and other public emergencies Report on Emergency Gas Shut Off Valves for various structures in unincorporated Contra Costa County Report on County Service Area P-6 Zones CONSEQUENCE OF NEGATIVE ACTION: The Board of Supervisors will not receive the annual report from the 2014 Public Protection Committee. CHILDREN'S IMPACT STATEMENT: No impact. Page 84 of 85 2015 PUBLIC PROTECTION COMMITTEE  WORK PAN & DISCUSSION SCHEDULE    As of February 5, 2015 Meeting Date Discussion Item Responsible Department February 1. FY 2015/16 CCP Budget CAO March 1. Welfare Fraud Report? 2. CSA P6 Report DA/EHSD CAO April 1. Telephone Emergency Notification System (TENS) 2. Coordination of Disaster Response 3. FY 2013/14 Welfare Fraud Report SO-OES SO-OES/CAER/HSD DA/EHSD May 1. IWF Update 2. Emergency Gas Shut Off Valves 3. CSA P6 Report SO/Probation DCD-Building Inspection CAO June 1. Civil Gang Injunctions Update? DA July CANCELED – NACo Conference August CANCELED – Summer Break September 1. 911 Emergency Calls to correct PSAP? SO October 1. IWF Update ? SO/Probation November 1. FY 2014/15 Welfare Fraud Report DA/EHSD December 1. CY2016 CCP Appointments CAO Page 85 of 85