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(Lewis Broschard, Fire Chief) Attachments:1. Fire Chief REPORT - September 10, 2024, 2. Hospital Transfer of Care Times July 2024, 3. Hospital Transfer of Care Times August 2024 Action ByDate Action ResultVer.Tally accepted the reportFIRE PROTECTION DISTRICT9/10/2024 1 Pass 5:0 To:Board of Directors From:Lewis Broschard, Chief, Contra Costa County Fire Protection District Report Title:Fire Chief’s Report - September 10, 2024 ☒Recommendation of the County Administrator ☐ Recommendation of Board Committee RECOMMENDATIONS: ACCEPT a report from the Fire Chief providing a status summary for ongoing Fire District activities and initiatives. FISCAL IMPACT: No fiscal impact. BACKGROUND: At the request of the Contra Costa County Fire Protection District Board of Directors,the Fire Chief is providing a report on the status and progress of the various District activities and initiatives. CONSEQUENCE OF NEGATIVE ACTION: The Board would not receive the most up-to-date information regarding ongoing Fire District activities and initiatives. CONTRA COSTA COUNTY Printed on 10/3/2024Page 1 of 2 powered by Legistar™ File #:24-2674,Version:1 CONTRA COSTA COUNTY Printed on 10/3/2024Page 2 of 2 powered by Legistar™ September 10,2024 TO:Board of Directors FROM:Lewis Broschard,Fire Chief RE:Fire Chief’s Report Operations Section Update Field Operations Several significant fire incidents occurred in August.Overall,the number of vegetation fires was reduced,as compared with earlier summer months,and this is the historical trend with August experiencing lower vegetation fire activity.As we prepare for September and October,which are each similar in having less overall vegetation fire activity,the potential for large incidents is increased with very dry vegetation,trees,and brush,and these are the two months with historic red flag fire weather events. AUGUST FIRE INCIDENTS Reported Structure Fires 37 Working Structure Fires 10 Reported Vegetation Fires 17 Confirmed Vegetation Fires 7 Significant Incident -Lafayette Tesla Fire -August 27 ●Two Teslas were involved in a fire that spread to vegetation in Hunsaker Canyon. The fire was contained to the two cars and nearby vegetation.No structures were damaged,with the intervention of fire crews.The crew response time and weight of the total response,including automatic aid units,an aggressive fire attack by first arriving crews,and proper defensible space on the property all aligned to make this a significant incident,but not a large incident that could have impacted homes and the surrounding community.The Hunsaker Canyon area is an area of elevated fire risk and potential for rapid vegetation fire spread. Fire Chief’s Report Page 2 of 9 Significant Incident -Martinez Vegetation Fire -August 4 ●ConFire crews responded to a reported vegetation fire on Highway 4 westbound at the Morello exit in Martinez and found a fast-spreading grass fire driven by high winds.The initial response of four fire engines and a Battalion Chief had just extinguished the fire when a second fire 100 yards to the east was reported. ●This fire was likely started by embers from the first fire carried by the wind.A second alarm wildland response was initiated as the fire moved quickly,driven by wind,and in taller grass and brush.Crews were repositioned as additional fire units were implemented to limit the spread as the fire was moving quickly toward commercial buildings on Arnold Drive.A third alarm of structure fire engines and ladder trucks was called to mitigate the fire spread to a three-story building directly in the path of the wind-driven brush fire that had spread to a dense grove of trees. ●The fire highlights the need for defensible space around commercial buildings,as well as residential buildings. Fire Chief’s Report Page 3 of 9 Significant Incident -Antioch Structure Fire -August 22 . ●The structure consisted of three two-story townhomes connected by a common attic.Upon arrival of the first fire crews,a heavy volume of smoke and flames was coming from the middle dwelling unit.This was an exceptionally hot fire on a hot August afternoon.The fire unit was a total loss due to fire,smoke,and water damage.Adjacent units suffered from smoke,water,and sheetrock damage. RedCoss was requested and assisted with housing for displaced residents.One resident was transported to a local hospital for smoke inhalation,and one pet did not survive the fire. Significant Incident -Pittsburg Structure Fire -August 18 Fire Chief’s Report Page 4 of 9 ●At 3am,crews responded to a report of a structure fire at the Woodland Hills Apartments in Pittsburg.The fire was initially reported as a spreading kitchen fire, and occupants jumped out of a second-story window due to the rapid spread of the fire prior to our arrival.Due to the information obtained by our dispatchers and possible need for rescue of the building occupants,the incident was upgraded to a 2nd alarm before arrival.Engine 85 arrived on scene concurrently with Battalion 8.The Battalion Chief established incident command,which allowed the crew from Engine 85 to initiate a fire attack immediately.The fire had already spread from the initial unit involved to adjoining units,including the second floor and attic.Engine 85’s crew extended a hose line to place water on the fire as Truck 84 arrived.In coordination with Engine 85,Truck 84 completed a primary search of the fire area to ensure all residents were out of the apartments. Once it was determined all occupants were out of the apartments in the immediate fire area,crews started working to put out the fire and checked the remaining twelve units in the fire building. ●The building suffered significant damage with multiple units rendered uninhabitable due to the fire spread and common attic construction. Aerial Firefighting Helicopter Contract ●We have been working on a partnership with PG&E to secure a Type 2 firefighting helicopter for the months of September and October.As of the date of this report,we anticipate beginning flight operations on September 6th with the helicopter being based out of the Wildfire Center in Byron.The helicopter will be equipped with a 300 gallon fixed belly tank,capable of reloading itself from a pool,pond,river,or temporary dip tank at an incident.The fixed belly tank provides significantly more water dropping capacity than the traditional hanging bucket.The helicopter will be made available for all wildland fire responses within the county,including the other agencies and communities outside of the Contra Costa County Fire Protection District. Fire Chief’s Report Page 5 of 9 Career Development ●A workgroup has been established to prepare for upcoming promotional exams and to integrate that process into a comprehensive career development program. A district wide career development survey was conducted and the results will be utilized as a road map to implement tools and processes to help prepare our members for promotions and for succession planning to fill leadership positions in the organization over the long term. Emergency Medical Services (EMS)Division ●The Nurse Navigation project continues to move forward.We have had a positive response from the other fire agencies in the county.The Richmond FD is also exploring the possibility of their dispatch center implementing the program,which would be required for the program to be implemented within the City of Richmond. ●We took delivery of an additional 20 ambulances in July and they are in the process of being outfitted and certified in order to be placed in service. ●Flu shots are just around the corner and we will be offering vouchers to all employees. ●Just over one year into our EMS Requests For Citizens Assistance Program we are seeing good utilization of the program by our crews.Last month we processed 6 referrals to other county agencies. ●Monthly reports for hospital transfer of care time for July and August are attached.Overall times continue to exceed those outlined in county policy. ●The County EMS Agency APOT dashboard is operating which shows our average transfer of care times.The average and 90th percentile wall times continue to impact our crews with delays and significant commitment times at hospitals which results in reduced availability of ambulances for additional 911 responses. ○Live APOT Dashboard https://subscriber.firstwatch.net/HTSD/?PubToken=C09A8C2D-D069-4994 -B5C6-02EB84BE5E4D Special Operations ●Hazmat School -four firefighters are attending six weeks of Hazmat Specialist training in Richmond and will be added to the Hazardous Materials Response Team after completing their training. ●Continuing Challenge 2024 -our Hazardous Materials Team members are meeting with the Cal OES Hazmat team leaders and Cal OES leadership to review the past year of training and discuss the future of the Cal OES funded Fire Chief’s Report Page 6 of 9 Hazmat teams.One of our members will be a sitting member on the statewide Firescope committee dealing with the growing EV (electrical vehicle)battery fires. ●Rescue -Our Rescue committee is working on securing a multi-agency grant that would possibly fund the replacement of our rope rescue cache and some of the hardware to better,lighter weight equipment. Training ●Quarter 3 Training -Human performance -This training is designed to implement the elements of human performance that are recognized in sport and military experience and their training programs by incorporating and shaping it to the fire service.The goal is to give our personnel the tools necessary to be successful, safe,and effective during highly stressful environments. Advanced Planning Section Update Fire Prevention Bureau ●The Bureau is making great progress with the Knox “E-key”grant awarded through the Assistance to Firefighters Grant program.Phase I is almost complete with all the devices installed in 60 apparatus and 62 support vehicles. The next phase involves training all personnel on the new electronic system, followed by replacing the individual building and occupancy key cores in the physical Knox boxes at these locations. ●We recently received notification from Cal Fire that the Prevention Grant to create the East Richmond Heights Shaded Fuel Break was not awarded.The District received feedback from Cal Fire to improve the project’s competitiveness for future consideration in the next grant application cycle.This project will again be our focus for the 2024 Cal Fire Prevention Grant application to be completed and submitted in cooperation with the County Fire Safe Coordinator over the next three months. Health &Wellness ●Annual Physicals -this innovative program for our members begins in early September and runs through the end of November.The vendor,LifeScan, provides traditional annual fit-for-duty physical exams along with a full body scan of the body’s major organs and circulatory system.These have been extremely valuable exams for our members with multiple cases of members having had life-saving findings with these exams and the associated scans. Fire Chief’s Report Page 7 of 9 Administration Section Update ●Recruitment efforts are underway to fill the vacant Chief of Administrative Services II position.This critical position has not been vacant for over a decade. The Fire District has already received some unsolicited interest and expects to garner a strong pool of finance professionals interested in joining our team.Our recruitment,outreach and marketing efforts are supported by an external recruiting consultant. Support Services Division ●Fire Station 85 (Pittsburg)A new driveway has been completed for Fire Station 85.The engine accessed the old driveway using a very small left turn lane when traveling south on Loveridge Road.The engine could not fully fit in this left turn lane,causing it to stick out into traffic,creating a safety hazard.The new driveway is accessed off the side street,through the District’s adjacent property parking lot.This provides increased safety for the firefighters and decreases the potential for damage to Engine 85. ●Fire Station 2 (Pleasant Hill)and Fire Station 81(Antioch)both have new emergency generators.These generators were installed as part of a hazard mitigation grant through Cal OES.The generators will provide emergency power, allowing the fire stations to continue to operate during power outages. Fire Stations /Major Facilities Construction ●Fire Station 94 (Brentwood)The September 10,2024 Board of Directors Agenda includes the award of a contract to the successful design build entity to construct Fire Station 94 in Downtown Brentwood.This two story,3 person,two bay station will take approximately 24 months to construct. ●Fire Station 90 (Brentwood)Fire District leadership continues to work with County Public Works,Real Estate Division to secure a new site for Fire Station 90. ●Communications Center Remodel (Pleasant Hill)This project has encountered some challenges right from the start.The availability of an emergency generator and switchgear has been a critical path issue.This supply chain issue and lack of clarity is unresolved and could have major impacts to the project.The groundbreaking ceremony was canceled and will be rescheduled at a later date, as a result. ●Fire Station 9 (Pacheco)The bridging documents for Fire Station 9 in Pacheco are well underway.Internal stakeholder meetings have taken place with firefighters who work at Station 9 providing feedback to the design and floor plan. It has been determined that Station 9 will not be able to be occupied during construction.Therefore,early efforts are underway to identify a suitable site for a Fire Chief’s Report Page 8 of 9 temporary (24-32 Months)fire station in the Pacheco area.Options include Buchanan Airport Property,County Owned vacant land on Pacheco Boulevard or leasing commercially available space. Communications Division ●The district continues to work on GIS improvements with our two internal GIS Analysts and with an external consultant.These efforts are focused on aligning boundaries,moving to a parcel address-based routing system for responding units,and preparing for NextGen 911 implementation. ●The Information Technology team and County DoIT continue to work on the District’s stand-alone network project with weekly meetings to review the system design,estimated costs and implementation plan. ●The contract for the computer aided dispatch (CAD)rebuild has been executed and the district is preparing for the start of the project with the contracted vendor, Central Square. Rodeo-Hercules FPD Annexation Update ●Dates for the LAFCO process have been clarified.LAFCO requires two separate meeting dates to consider (1)the sphere of influence change request for CCCFPD and (2)the reorganization/annexation application.The sphere of influence request will be considered at their November 12,2024 meeting and the reorganization/annexation application will be considered at their December 10, 2024 meeting. ●Internal planning process will commence in September to give sufficient time to prepare for the annexation and all the elements of integrating the two organizations. Public Information Office Future Public Events ●Annual Fallen Firefighter and 9/11 Memorial Service Date:September 11,2024 Location:Fire Station 11,6500 Center Street,Clayton Time:1100 am to 1230 pm Fire Chief’s Report Page 9 of 9 Childhood Cancer Awareness Month ●District apparatus will be displaying gold ribbons through the month of September in partnership with Dillon’s Dream to raise awareness of this organization and our collective commitment for the fight against childhood cancer. ●Dillon's Dream A World Without Cancer provides art supplies and crafts along with small toys four times a year to children battling cancer at John Muir Walnut Creek,Kaiser Oakland and Sutter Health Sacramento.Additionally,the organization helps families with gift cards for gas or food in support of the families who take their child to treatment daily.www.dillonsdream.org 0:46:41 0:46:38 0:48:40 0:48:40 0:52:08 0:54:09 0:49:34 0:48:37 0:48:41 0:53:12 0:55:43 0:52:00 0:00:00 0:05:00 0:10:00 0:15:00 0:20:00 0:25:00 0:30:00 0:35:00 0:40:00 0:45:00 0:50:00 0:55:00 1:00:00 Aug '23 6,170 Sep '23 6,422 Oct '23 6,163 Nov '23 6,691 Dec '23 6,691 Jan '24 6,511 Feb '24 6,189 Mar '24 6,472 Apr '24 6,233 May '24 6,757 Jun '24 6,557 Jul '24 6,849 Month & AMR Transport Volume Patient Transfer of Care Times by Facility 90th PERCENTILE OF ALL FACILITIES August 2023 -July 2024 77,352 Transports (6,446 per Month) Source: AMR MEDS (ePCR Database) 0:00:00 0:05:00 0:10:00 0:15:00 0:20:00 0:25:00 0:30:00 0:35:00 0:40:00 0:45:00 0:50:00 0:55:00 1:00:00 1:05:00 1:10:00 1:15:00 1:20:00 1:25:00 1:30:00 1:35:00 1:40:00 1:45:00 Aug '23 6,170 Sep '23 6,422 Oct '23 6,163 Nov '23 6,691 Dec '23 6,691 Jan '24 6,511 Feb '24 6,189 Mar '24 6,472 Apr '24 6,233 May '24 6,757 Jun '24 6,557 Jul '24 6,849 Month & AMR Transport Volume Patient Transfer of Care Times by Facility (90th Percentile) August 2023 -July 2024 Source: AMR MEDS (ePCR Database) John Muir - Concord John Muir - Walnut Creek Kaiser Hospital - Antioch Kaiser Hospital - Richmond Kaiser Hospital - Walnut Creek Contra Costa Regional Medical Center Sutter Delta Medical Center PES - Contra Costa Regional Medical Center 0:49:52 0:51:34 0:58:56 0:55:35 0:58:00 0:51:07 0:54:40 0:48:46 0:57:23 1:04:18 1:01:26 1:01:55 0:00:00 0:05:00 0:10:00 0:15:00 0:20:00 0:25:00 0:30:00 0:35:00 0:40:00 0:45:00 0:50:00 0:55:00 1:00:00 1:05:00 1:10:00 Aug '23 988 Sep '23 970 Oct '23 1004 Nov '23 968 Dec '23 1045 Jan '24 970 Feb '24 933 Mar '24 971 Apr '24 911 May '24 1039 Jun '24 975 Jul '24 1041 Month & AMR Transport Volume Patient Transfer of Care Times by Facility (90th Percentile) John Muir -Walnut Creek August 2023 -July 2024 11,815 Total Transports (985 per Month) Source: AMR MEDS (ePCR Database) 0:34:00 0:32:16 0:33:28 0:37:41 0:37:00 0:37:26 0:34:25 0:33:10 0:30:30 0:36:14 0:40:14 0:36:02 0:00:00 0:05:00 0:10:00 0:15:00 0:20:00 0:25:00 0:30:00 0:35:00 0:40:00 0:45:00 Aug '23 1037 Sep '23 1012 Oct '23 1066 Nov '23 960 Dec '23 1037 Jan '24 1021 Feb '24 978 Mar '24 1057 Apr '24 995 May '24 1099 Jun '24 1083 Jul '24 1135 Month & AMR Transport Volume Patient Transfer of Care Times by Facility (90th Percentile) John Muir -Concord August 2023 -July 2024 12,480 Total Transports (1040 per Month) Source: AMR MEDS (ePCR Database) 0:43:09 0:41:07 0:40:10 0:47:34 0:50:00 0:50:57 0:48:26 0:41:36 0:47:08 0:50:30 0:58:39 0:52:19 0:00:00 0:05:00 0:10:00 0:15:00 0:20:00 0:25:00 0:30:00 0:35:00 0:40:00 0:45:00 0:50:00 0:55:00 1:00:00 1:05:00 Aug '23 855 Sep '23 847 Oct '23 850 Nov '23 853 Dec '23 897 Jan '24 920 Feb '24 875 Mar '24 829 Apr '24 882 May '24 1007 Jun '24 945 Jul '24 967 Month & AMR Transport Volume Patient Transfer of Care Times by Facility (90th Percentile) Kaiser -Antioch August 2023 -July 2024 10,727 Total Transports (894 per Month) Source: AMR MEDS (ePCR Database) 0:58:56 0:48:56 0:47:13 1:00:26 1:12:00 1:12:09 1:06:48 0:53:49 0:56:46 1:02:29 1:03:27 0:59:14 0:00:00 0:05:00 0:10:00 0:15:00 0:20:00 0:25:00 0:30:00 0:35:00 0:40:00 0:45:00 0:50:00 0:55:00 1:00:00 1:05:00 1:10:00 1:15:00 1:20:00 Aug '23 1119 Sep '23 1092 Oct '23 1127 Nov '23 1107 Dec '23 1207 Jan '24 1118 Feb '24 1056 Mar '24 1155 Apr '24 1042 May '24 1096 Jun '24 1082 Jul '24 1125 Month & AMR Transport Volume Patient Transfer of Care Times by Facility (90th Percentile) Kaiser -Richmond August 2023 -July 2024 13,326 Total Transports (1111 per Month) Source: AMR MEDS (ePCR Database) 0:35:44 0:33:38 0:35:44 0:38:30 0:39:00 0:43:24 0:41:54 0:39:52 0:39:43 0:38:59 0:41:18 0:40:04 0:00:00 0:05:00 0:10:00 0:15:00 0:20:00 0:25:00 0:30:00 0:35:00 0:40:00 0:45:00 0:50:00 0:55:00 1:00:00 Aug '23 775 Sep '23 721 Oct '23 731 Nov '23 717 Dec '23 793 Jan '24 762 Feb '24 754 Mar '24 765 Apr '24 702 May '24 723 Jun '24 699 Jul '24 770 Month & AMR Transport Volume Patient Transfer of Care Times by Facility (90th Percentile) Kaiser -Walnut Creek August 2023 -Julu 2024 8,912 Total Transports (743 per Month) Source: AMR MEDS (ePCR Database) 0:35:47 0:33:47 0:31:20 0:39:35 0:43:42 0:51:14 0:43:44 0:44:38 0:44:02 0:41:03 0:58:52 0:42:27 0:00:00 0:05:00 0:10:00 0:15:00 0:20:00 0:25:00 0:30:00 0:35:00 0:40:00 0:45:00 0:50:00 0:55:00 1:00:00 1:05:00 Aug '23 316 Sep '23 248 Oct '23 250 Nov '23 287 Dec '23 304 Jan '24 362 Feb '24 328 Mar '24 324 Apr '24 325 May '24 310 Jun '24 375 Jul '24 380 Month & AMR Transport Volume Patient Transfer of Care Times by Facility (90th Percentile) Contra Costa Regional Medical Center August 2023 -July 2024 3,809 Total Transports (317 per Month) Source: AMR MEDS (ePCR Database) 0:33:33 0:36:23 0:38:15 0:33:58 0:43:00 0:34:57 0:36:43 0:37:26 0:38:16 0:44:33 0:43:27 0:45:53 0:00:00 0:05:00 0:10:00 0:15:00 0:20:00 0:25:00 0:30:00 0:35:00 0:40:00 0:45:00 0:50:00 Aug '23 869 Sep '23 883 Oct '23 973 Nov '23 924 Dec '23 1071 Jan '24 1006 Feb '24 955 Mar '24 1030 Apr '24 1024 May '24 1130 Jun '24 1061 Jul '24 1119 Month & AMR Transport Volume Patient Transfer of Care Times by Facility (90th Percentile) Sutter Delta Medical Center August 2023 -July 2024 12,045 Total Transports (1004 per Month) Source: AMR MEDS (ePCR Database) 1:22:42 1:35:48 1:27:57 1:16:04 1:14:24 1:31:58 1:09:54 1:29:40 1:15:44 1:27:33 1:18:19 1:18:07 0:00:00 0:05:00 0:10:00 0:15:00 0:20:00 0:25:00 0:30:00 0:35:00 0:40:00 0:45:00 0:50:00 0:55:00 1:00:00 1:05:00 1:10:00 1:15:00 1:20:00 1:25:00 1:30:00 1:35:00 1:40:00 1:45:00 Aug '23 379 Sep '23 397 Oct '23 421 Nov '23 347 Dec '23 337 Jan '24 352 Feb '24 310 Mar '24 341 Apr '24 352 May '24 353 Jun '24 337 Jul '24 312 Month & AMR Transport Volume Patient Transfer of Care Times by Facility (90th Percentile) CCRMC -PES August 2023 -July 2024 4,238 Total Transports (353 per Month) Source: AMR MEDS (ePCR Database) 0:46:38 0:48:40 0:48:40 0:52:08 0:54:09 0:49:34 0:48:37 0:48:41 0:53:12 0:55:43 0:52:00 0:50:49 0:00:00 0:05:00 0:10:00 0:15:00 0:20:00 0:25:00 0:30:00 0:35:00 0:40:00 0:45:00 0:50:00 0:55:00 1:00:00 Sep '23 6,422 Oct '23 6,163 Nov '23 6,691 Dec '23 6,691 Jan '24 6,511 Feb '24 6,189 Mar '24 6,472 Apr '24 6,233 May '24 6,757 Jun '24 6,557 Jul '24 6,849 Aug '24 6,736 Month & AMR Transport Volume Patient Transfer of Care Times by Facility 90th PERCENTILE OF ALL FACILITIES September 2023 -August 2024 77,750 Transports (6,479 per Month) Source: AMR MEDS (ePCR Database) 0:00:00 0:05:00 0:10:00 0:15:00 0:20:00 0:25:00 0:30:00 0:35:00 0:40:00 0:45:00 0:50:00 0:55:00 1:00:00 1:05:00 1:10:00 1:15:00 1:20:00 1:25:00 1:30:00 1:35:00 1:40:00 1:45:00 Sep '23 6,422 Oct '23 6,163 Nov '23 6,691 Dec '23 6,691 Jan '24 6,511 Feb '24 6,189 Mar '24 6,472 Apr '24 6,233 May '24 6,757 Jun '24 6,557 Jul '24 6,849 Aug '24 6,736 Month & AMR Transport Volume Patient Transfer of Care Times by Facility (90th Percentile) September 2023 -August 2024 Source: AMR MEDS (ePCR Database) John Muir - Concord John Muir - Walnut Creek Kaiser Hospital - Antioch Kaiser Hospital - Richmond Kaiser Hospital - Walnut Creek Contra Costa Regional Medical Center Sutter Delta Medical Center PES - Contra Costa Regional Medical Center 0:51:34 0:58:56 0:55:35 0:58:00 0:51:07 0:54:40 0:48:46 0:57:23 1:04:18 1:01:26 1:01:55 0:57:07 0:00:00 0:05:00 0:10:00 0:15:00 0:20:00 0:25:00 0:30:00 0:35:00 0:40:00 0:45:00 0:50:00 0:55:00 1:00:00 1:05:00 1:10:00 Sep '23 970 Oct '23 1004 Nov '23 968 Dec '23 1045 Jan '24 970 Feb '24 933 Mar '24 971 Apr '24 911 May '24 1039 Jun '24 975 Jul '24 1041 Aug '24 989 Month & AMR Transport Volume Patient Transfer of Care Times by Facility (90th Percentile) John Muir -Walnut Creek September 2023 -August 2024 11,816 Total Transports (985 per Month) Source: AMR MEDS (ePCR Database) 0:32:16 0:33:28 0:37:41 0:37:00 0:37:26 0:34:25 0:33:10 0:30:30 0:36:14 0:40:14 0:36:02 0:36:41 0:00:00 0:05:00 0:10:00 0:15:00 0:20:00 0:25:00 0:30:00 0:35:00 0:40:00 0:45:00 Sep '23 1012 Oct '23 1066 Nov '23 960 Dec '23 1037 Jan '24 1021 Feb '24 978 Mar '24 1057 Apr '24 995 May '24 1099 Jun '24 1083 Jul '24 1135 Aug '24 1068 Month & AMR Transport Volume Patient Transfer of Care Times by Facility (90th Percentile) John Muir -Concord September 2023 -August 2024 12,511 Total Transports (1043 per Month) Source: AMR MEDS (ePCR Database) 0:41:07 0:40:10 0:47:34 0:50:00 0:50:57 0:48:26 0:41:36 0:47:08 0:50:30 0:58:39 0:52:19 0:45:52 0:00:00 0:05:00 0:10:00 0:15:00 0:20:00 0:25:00 0:30:00 0:35:00 0:40:00 0:45:00 0:50:00 0:55:00 1:00:00 1:05:00 Sep '23 847 Oct '23 850 Nov '23 853 Dec '23 897 Jan '24 920 Feb '24 875 Mar '24 829 Apr '24 882 May '24 1007 Jun '24 945 Jul '24 967 Aug '24 978 Month & AMR Transport Volume Patient Transfer of Care Times by Facility (90th Percentile) Kaiser -Antioch September 2023 -August 2024 10,727 Total Transports (904 per Month) Source: AMR MEDS (ePCR Database) 0:48:56 0:47:13 1:00:26 1:12:00 1:12:09 1:06:48 0:53:49 0:56:46 1:02:29 1:03:27 0:59:14 0:58:00 0:00:00 0:05:00 0:10:00 0:15:00 0:20:00 0:25:00 0:30:00 0:35:00 0:40:00 0:45:00 0:50:00 0:55:00 1:00:00 1:05:00 1:10:00 1:15:00 1:20:00 Sep '23 1092 Oct '23 1127 Nov '23 1107 Dec '23 1207 Jan '24 1118 Feb '24 1056 Mar '24 1155 Apr '24 1042 May '24 1096 Jun '24 1082 Jul '24 1125 Aug '24 1108 Month & AMR Transport Volume Patient Transfer of Care Times by Facility (90th Percentile) Kaiser -Richmond September 2023 -August 2024 13,315 Total Transports (1110 per Month) Source: AMR MEDS (ePCR Database) 0:33:38 0:35:44 0:38:30 0:39:00 0:43:24 0:41:54 0:39:52 0:39:43 0:38:59 0:41:18 0:40:04 0:38:09 0:00:00 0:05:00 0:10:00 0:15:00 0:20:00 0:25:00 0:30:00 0:35:00 0:40:00 0:45:00 0:50:00 0:55:00 1:00:00 Sep '23 721 Oct '23 731 Nov '23 717 Dec '23 793 Jan '24 762 Feb '24 754 Mar '24 765 Apr '24 702 May '24 723 Jun '24 699 Jul '24 770 Aug '24 757 Month & AMR Transport Volume Patient Transfer of Care Times by Facility (90th Percentile) Kaiser -Walnut Creek September 2023 -August 2024 8,894 Total Transports (741 per Month) Source: AMR MEDS (ePCR Database) 0:33:47 0:31:20 0:39:35 0:43:42 0:51:14 0:43:44 0:44:38 0:44:02 0:41:03 0:58:52 0:42:27 0:49:44 0:00:00 0:05:00 0:10:00 0:15:00 0:20:00 0:25:00 0:30:00 0:35:00 0:40:00 0:45:00 0:50:00 0:55:00 1:00:00 1:05:00 Sep '23 248 Oct '23 250 Nov '23 287 Dec '23 304 Jan '24 362 Feb '24 328 Mar '24 324 Apr '24 325 May '24 310 Jun '24 375 Jul '24 380 Aug '24 387 Month & AMR Transport Volume Patient Transfer of Care Times by Facility (90th Percentile) Contra Costa Regional Medical Center September 2023 -August 2024 3,880 Total Transports (323 per Month) Source: AMR MEDS (ePCR Database) 0:36:23 0:38:15 0:33:58 0:43:00 0:34:57 0:36:43 0:37:26 0:38:16 0:44:33 0:43:27 0:45:53 0:42:55 0:00:00 0:05:00 0:10:00 0:15:00 0:20:00 0:25:00 0:30:00 0:35:00 0:40:00 0:45:00 0:50:00 Sep '23 883 Oct '23 973 Nov '23 924 Dec '23 1071 Jan '24 1006 Feb '24 955 Mar '24 1030 Apr '24 1024 May '24 1130 Jun '24 1061 Jul '24 1119 Aug '24 1082 Month & AMR Transport Volume Patient Transfer of Care Times by Facility (90th Percentile) Sutter Delta Medical Center September 2023 -August 2024 12,258 Total Transports (1022 per Month) Source: AMR MEDS (ePCR Database) 1:35:48 1:27:57 1:16:04 1:14:24 1:31:58 1:09:54 1:29:40 1:15:44 1:27:33 1:18:19 1:18:07 1:17:59 0:00:00 0:05:00 0:10:00 0:15:00 0:20:00 0:25:00 0:30:00 0:35:00 0:40:00 0:45:00 0:50:00 0:55:00 1:00:00 1:05:00 1:10:00 1:15:00 1:20:00 1:25:00 1:30:00 1:35:00 1:40:00 1:45:00 Sep '23 397 Oct '23 421 Nov '23 347 Dec '23 337 Jan '24 352 Feb '24 310 Mar '24 341 Apr '24 352 May '24 353 Jun '24 337 Jul '24 312 Aug '24 367 Month & AMR Transport Volume Patient Transfer of Care Times by Facility (90th Percentile) CCRMC -PES September 2023 -August 2024 4,226 Total Transports (352 per Month) Source: AMR MEDS (ePCR Database) 1025 ESCOBAR STREET MARTINEZ, CA 94553CONTRA COSTA COUNTY Legislation Details (With Text) File #: Version:124-2675 Name: Status:Type:Consent Item Passed File created:In control:7/5/2024 FIRE PROTECTION DISTRICT On agenda:Final action:9/10/2024 9/10/2024 Title:APPROVE and AUTHORIZE the Fire Chief, or designee, to execute a contract with WHOOP, Inc. in an amount not to exceed $75,500 for a biometric data collection subscription for the period September 1, 2024 to August 31, 2029. (100% CCCFPD General Operating Fund) Attachments: Action ByDate Action ResultVer.Tally approvedFIRE PROTECTION DISTRICT9/10/2024 1 Pass To:Board of Directors From:Lewis Broschard, Chief, Contra Costa County Fire Protection District Report Title:Contract with WHOOP, Inc. ☒Recommendation of the County Administrator ☐ Recommendation of Board Committee RECOMMENDATIONS: APPROVE and AUTHORIZE the Fire Chief or designee to execute a contract with WHOOP,Inc.with an initial annual payment limit of $13,068 and a total payment limit not to exceed $75,500 for an initial annual biometric data collection subscription for the period September 1,2024 through August 31,2025,including annual automatic renewals through August 31, 2029. FISCAL IMPACT: Budgeted. 100% District General Operating Fund. BACKGROUND: WHOOP is a wearable device that tracks various biometric data points essential for understanding human performance.It monitors physical exertion,mental load,sleep quality,general health,and recovery.By analyzing this data,WHOOP provides personalized insights and suggestions to optimize performance.It accurately measures all four types of sleep and recommends optimal bedtimes for better recovery. Additionally,it tracks physical and mental strain throughout the day,generating a Strain Score to gauge total exertion.The Recovery Score indicates how well the body is coping with stressors such as training,lack of sleep, illness, or menstrual cycles, guiding decisions on activity levels. Ultimately,WHOOP aims to enhance recovery,boost immune function,and facilitate performance gains by empowering users to make informed lifestyle choices.These wrist devices,which will be worn by fire suppression personnel,including Battalion Chiefs,Fire Captains,Fire Engineers,and Firefighters is part of the District’s overall health and wellness program. CONTRA COSTA COUNTY Printed on 10/3/2024Page 1 of 2 powered by Legistar™ File #:24-2675,Version:1 This agreement includes a provision for a limitation of liability for WHOOP with a contract beginning annual value of $13,068 that will renew automatically annually for the next five years with automatic escalators as outlined in the payment provisions/contract/software service agreement but not to exceed $75,500. CONSEQUENCE OF NEGATIVE ACTION: If this Agreement is not approved,the District will lack personalized insights into their physical exertion, mental load,sleep quality,and recovery patterns.Without access to this data,the District may find it challenging to optimize their daily performance and make informed decisions about rest,activity levels,and overall health.Additionally,they might miss out on the opportunity to identify trends or patterns that could help them prevent overexertion,manage stress,and enhance recovery,potentially leading to suboptimal performance and increased risk of injury or burnout. CONTRA COSTA COUNTY Printed on 10/3/2024Page 2 of 2 powered by Legistar™ 1025 ESCOBAR STREET MARTINEZ, CA 94553CONTRA COSTA COUNTY Legislation Details (With Text) File #: Version:124-2676 Name: Status:Type:Consent Item Passed File created:In control:7/22/2024 FIRE PROTECTION DISTRICT On agenda:Final action:9/10/2024 9/10/2024 Title:APPROVE and AUTHORIZE the Fire Chief, or designee, to enter into a contract with Firstline Business Systems, Inc. in an amount not to exceed $245,000 for the purchase of an upgraded audio logger and annual maintenance of the Fire District’s audio logger for the period September 1, 2024 through August 31, 2029. (100% CCCFPD EMS Transport Fund) Attachments: Action ByDate Action ResultVer.Tally approvedFIRE PROTECTION DISTRICT9/10/2024 1 Pass To:Board of Directors From:Lewis Broschard, Chief, Contra Costa County Fire Protection District Report Title:Contract with Firstline Business Systems, Inc. for audio recording in the Contra Costa Regional Fire Communications Center ☒Recommendation of the County Administrator ☐ Recommendation of Board Committee RECOMMENDATIONS: APPROVE and AUTHORIZE the Fire Chief, or designee, to enter into an End User Agreement with Firstline Business Systems, Inc. (Firstline), in an amount not to exceed $245,000 for the purchase of an upgraded audio logger and annual maintenance of the Fire District’s audio logger, for the period September 1, 2024 through August 31, 2029. FISCAL IMPACT: These funds are 100% budgeted in the CCCFPD EMS Transport Fund and the amount is not to exceed $245,000 over the life of the agreement. BACKGROUND: The Contra Costa Regional Fire Communications Center utilizes the NICE software to record all incoming and outgoing calls to the 9-1-1 center. This includes 9-1-1 calls, non-emergency calls, calls between allied agencies, and internal communications within the district. The NICE system also offers a reconstruction feature, which allows the department to fulfill public records requests and subpoenas by providing the necessary audio recordings. The NICE system is also integrated with the East Bay Regional Communications System Authority (EBRCSA). This integration enables the department to access and retrieve radio communications from EBRCSA's server, which stores the radio transmissions for all district incidents. CONTRA COSTA COUNTY Printed on 10/3/2024Page 1 of 2 powered by Legistar™ File #:24-2676,Version:1 The proposed purchase includes a new server, as the current server has reached its end of life. This acquisition will also cover annual maintenance and support services from September 1, 2024 to August 31, 2029. The procurement of these services is through the Fire District’s and Firstline’s participation in the H-GAC cooperative procurement program. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not executed, the district would have to identify alternate means of recording audio and radio transmissions as current systems have reached the end of their life. CONTRA COSTA COUNTY Printed on 10/3/2024Page 2 of 2 powered by Legistar™ 1025 ESCOBAR STREET MARTINEZ, CA 94553CONTRA COSTA COUNTY Legislation Details (With Text) File #: Version:124-2677 Name: Status:Type:Consent Item Passed File created:In control:8/14/2024 FIRE PROTECTION DISTRICT On agenda:Final action:9/10/2024 9/10/2024 Title:APPROVE and AUTHORIZE the Purchasing Agent, on behalf of the Fire Chief, to execute a purchase order with American Medical Response, in an amount not to exceed $480,000 for the purchase of 15 LIFEPAK defibrillators, three LUCAS CPR devices, and accompanying equipment. (100% CCCFPD EMS Transport Fund) Attachments: Action ByDate Action ResultVer.Tally approvedFIRE PROTECTION DISTRICT9/10/2024 1 Pass To:Board of Directors From:Lewis Broschard, Chief, Contra Costa County Fire Protection District Report Title:Purchase Order - LIFEPAK defibrillators and LUCAS CPR devices ☒Recommendation of the County Administrator ☐ Recommendation of Board Committee RECOMMENDATIONS: APPROVE and AUTHORIZE the Purchasing Agent,on behalf of the Fire Chief,to execute a purchase order with American Medical Response (AMR),in an amount not to exceed $480,000 for the purchase of 15 LIFEPAK (LP15) defibrillators and three LUCAS CPR devices along with accompanying equipment. FISCAL IMPACT: Budgeted. 100% CCCFPD EMS Transport Fund BACKGROUND: The Contra Costa County Fire Protection District (District)uses highly technical emergency medical equipment to provide care on the scene of medical emergencies. EMTs and Paramedics use LIFEPAK defibrillators to analyze the heart’s rhythm and,if necessary,deliver an electrical shock (defibrillation)to help the heart reestablish an effective rhythm.They can also be used as a pacing device and conduct 12-lead electrocardiograms.The District needs to purchase new defibrillators periodically as older equipment becomes damaged or ages beyond its useful life. The LIFEPAK 15 V4+monitor/defibrillator is currently used at all fire stations within the District and by American Medical Response,our ambulance sub-contractor.The device captures and stores patient data,events (including waveforms and annotations),and continuous waveform and patient impedance records in internal memory.The user can select and print reports and transfer the stored information via supported communication methods. CONTRA COSTA COUNTY Printed on 10/3/2024Page 1 of 2 powered by Legistar™ File #:24-2677,Version:1 The LUCAS Chest Compression System is an automatic mechanical CPR device used in the field,during patient transport, and in hospitals. There are many benefits to using these systems, including: 1.Provision of high-quality CPR without degradation due to fatigue or personnel issues; 2.Reduction in or alleviation of caregiver fatigue;lowered stress due to eliminating the need to rotate personnel providing manual CPR; and 3.Increased safety for rescuers due to lessening the occurrence of awkward positions during patient transport -crews are able to remain in a static position during transport -possibly leading to a reduction in CPR-related injuries and injury-related healthcare costs. CONSEQUENCE OF NEGATIVE ACTION: The District would have to identify alternate means to acquire this equipment, resulting in increased costs. CONTRA COSTA COUNTY Printed on 10/3/2024Page 2 of 2 powered by Legistar™ 1025 ESCOBAR STREET MARTINEZ, CA 94553CONTRA COSTA COUNTY Legislation Details (With Text) File #: Version:124-2678 Name: Status:Type:Consent Item Passed File created:In control:8/21/2024 FIRE PROTECTION DISTRICT On agenda:Final action:9/10/2024 9/10/2024 Title:APPROVE and AUTHORIZE the Fire Chief, or designee, to execute a contract amendment with AP Triton, LLC to extend the term through December 31, 2025, with no change to the payment limit of $260,000, to develop and facilitate an ambulance subcontractor Request for Proposals (RFP) process and response to County's Ambulance RFP for the District. (100% CCCFPD EMS Transport Fund) Attachments: Action ByDate Action ResultVer.Tally approvedFIRE PROTECTION DISTRICT9/10/2024 1 Pass To:Board of Directors From:Lewis Broschard, Chief, Contra Costa County Fire Protection District Report Title:Extension of contract #4933800 with AP Triton, LLC. ☒Recommendation of the County Administrator ☐ Recommendation of Board Committee RECOMMENDATIONS: APPROVE and AUTHORIZE the Fire Chief,or designee,to execute a contract amendment with AP Triton, LLC,to extend contract #4933800 through December 31,2025,with no change to the payment limit of $260,000,to develop and facilitate an ambulance subcontractor Request for Proposals (RFP)process and response to County's Ambulance RFP for the District. FISCAL IMPACT: Approval of this request will result in FY24-25 budgeted expenditures of up to $260,000, which are fully funded by the District’s EMS Transport Fund. BACKGROUND: The District intends to submit a response to the Contra Costa County request for proposals to provide emergency ambulance services within Contra Costa County (the “County Ambulance RFP”).Under the first phase of this agreement,the contractor designed and developed a request for proposals (RFP)for an ambulance subcontractor,assisted in the RFP process,and provided subject matter expertise and assist with the contracting of a selected provider in anticipation of an eventual response to the County Ambulance RFP. Under the second phase of the agreement,which has not yet started,the contractor will assist the District in developing its response to the County Ambulance RFP once that bidding process is initiated by the County. This contractor has experience in fire-based emergency services including ambulance and suppression-based emergency medical services (EMS),"alliance"and direct fire department emergency ambulance RFP development,communications,human resources,consolidations,public-private partnerships, labor/management relations,EMS billing,and financial cost recovery.The contractor also has prior experience CONTRA COSTA COUNTY Printed on 10/3/2024Page 1 of 2 powered by Legistar™ File #:24-2678,Version:1 in assisting the District with the 2015 RFP process to select our current emergency ambulance subcontractor. The original contract was approved by the Board at its June 27,2023 meeting.This board action is to extend the originally approved contract as a result of the work extending beyond the anticipated term of the original contract. There is no increase in expenditure authority. CONSEQUENCE OF NEGATIVE ACTION: If the contract is not extended,the District will not be able to continue the work to prepare for the development of a response to the County Ambulance RFP. CONTRA COSTA COUNTY Printed on 10/3/2024Page 2 of 2 powered by Legistar™ 1025 ESCOBAR STREET MARTINEZ, CA 94553CONTRA COSTA COUNTY Legislation Details (With Text) File #: Version:124-2679 Name: Status:Type:Consent Item Passed File created:In control:8/26/2024 FIRE PROTECTION DISTRICT On agenda:Final action:9/10/2024 9/10/2024 Title:APPROVE and AUTHORIZE the Fire Chief or designee to execute a contract with Van Dermyden Makus Law Corporation in an amount not to exceed $500,000 to provide independent workplace investigations for the period of September 1, 2024 through August 31, 2027, including two optional one-year extensions. (100% CCCFPD General Operating Fund) Attachments: Action ByDate Action ResultVer.Tally approvedFIRE PROTECTION DISTRICT9/10/2024 1 Pass To:Board of Directors From:Lewis Broschard, Chief, Contra Costa County Fire Protection District Report Title:Contract with Van Dermyden Makus Law Corporation ☒Recommendation of the County Administrator ☐ Recommendation of Board Committee RECOMMENDATIONS: APPROVE and AUTHORIZE the Fire Chief or designee to execute a contract for specialized professional services with Van Dermyden Makus Law Corporation in an amount not to exceed $500,000 for independent workplace investigations for the period of September 1, 2024, through August 31, 2027, including the potential of two one-year extensions through August 31, 2029. FISCAL IMPACT: Budgeted. 100% Fire District General Operating Fund. BACKGROUND: The District is awarding this proposed contract to Van Dermyden Makus Law Corporation following their response to Request For Proposal (RFP) 2406-813 posted in July 2024. Van Dermyden Makus Law Corporation is a firm with specialized expertise in workplace investigations, employment law, and litigation. The District requires specialized investigative services to ensure thorough and comprehensive resolution of issues as they arise. The District aims to leverage the specialized expertise of Van Dermyden Makus Law Corporation to navigate the intricacies of investigations and ensure compliance with all relevant legal and regulatory standards such as compliance with the Firefighter Bill of Rights. CONSEQUENCE OF NEGATIVE ACTION: The District must identify alternate methods to conduct independent internal investigations if this Agreement is CONTRA COSTA COUNTY Printed on 10/3/2024Page 1 of 2 powered by Legistar™ File #:24-2679,Version:1 not approved. CONTRA COSTA COUNTY Printed on 10/3/2024Page 2 of 2 powered by Legistar™ 1025 ESCOBAR STREET MARTINEZ, CA 94553CONTRA COSTA COUNTY Legislation Details (With Text) File #: Version:124-2680 Name: Status:Type:Consent Item Passed File created:In control:8/26/2024 FIRE PROTECTION DISTRICT On agenda:Final action:9/10/2024 9/10/2024 Title:AWARD a Design-Build Contract to C. Overaa & Co. (AKA Overaa Construction), in the amount of $12,750,000, for the design and construction of Contra Costa County Fire Protection District replacement fire station, Fire Station 94, and parking on the site of the former Fire Station 54 at 739 First Street, Brentwood; and APPROVE and AUTHORIZE the Fire Chief, or designee, to execute the Design-Build Contract after the Fire Chief and Public Works Director have received the required insurance, bonds, and Guaranty from C. Overaa & Co.; and AUTHORIZE the Fire Chief, or designee, to approve final plans, specifications, and design documents necessary to implement and construct the Fire Station 94 project, consisting of a new fire station and site development described in Project Document 011110 (Summary of Work), Project Document 011114 (Summary of Work – Design Services and Deliverables), and the Project Bridging Documents; and AUTHORIZE the Fire Chief, or designee, to sign any escrow agreements prepared for this project to permit the direct payment of retention into escrow or the substitution of securities for monies withheld by the County to ensure performance under the contract, under Public Contract Code Section 22300; and AUTHORIZE the Fire Chief, or designee, to order changes or additions to the work pursuant to Public Contract Code Section 20142; and AUTHORIZE the Fire Chief, or designee, to sign change orders up to a maximum contract value of $14,025,000, which includes a 10 percent contingency value; and DELEGATE, pursuant to Public Contract Code Section 4114, to the Fire Chief, or designee, the Board’s functions under Public Code Section 4107 and 4110; and APPROVE and AUTHORIZE an exemption to the Project Labor Agreement for a Limited Use/Limited Application Elevator; and APPROVE and AUTHORIZE the Fire Chief, or designee, to execute stipend agreements for payment of a $25,000 stipend to Alten Construction, LLC, in accordance with the Request for Proposals released on April 17, 2024. (100% Fire District Capital Construction Fund/Measure X) Attachments: Action ByDate Action ResultVer.Tally approvedFIRE PROTECTION DISTRICT9/10/2024 1 Pass To:Board of Directors From:Lewis Broschard, Chief, Contra Costa County Fire Protection District Report Title:Award a Design-Build Contract to C. Overaa & Co. (AKA Overaa Construction) ☒Recommendation of the County Administrator ☐ Recommendation of Board Committee CONTRA COSTA COUNTY Printed on 10/3/2024Page 1 of 5 powered by Legistar™ File #:24-2680,Version:1 RECOMMENDATIONS: AWARD a Design-Build Contract to C.Overaa &Co.(AKA Overaa Construction),in the amount of $12,750,000,for the design and construction of Contra Costa County Fire Protection District replacement fire station,Fire Station 94,and parking on the site of the former Fire Station 54 at 739 First Street,Brentwood, CA; and APPROVE and AUTHORIZE the Fire Chief,or designee,to execute the Design-Build Contract after the Fire Chief and Public Works Director has received the required insurance,bonds,and Guaranty from C.Overaa & Co.; and AUTHORIZE the Fire Chief,or designee,to approve final plans,specifications,and design documents necessary to implement and construct the Fire Station 94 project,consisting of a new fire station and site development described in Project Document 011110 (Summary of Work),Project Document 011114 (Summary of Work - Design Services and Deliverables), and the Project Bridging Documents; and AUTHORIZE the Fire Chief,or designee,to sign any escrow agreements prepared for this project to permit the direct payment of retention into escrow or the substitution of securities for monies withheld by the County to ensure performance under the contract, under Public Contract Code Section 22300; and AUTHORIZE the Fire Chief,or designee,to order changes or additions to the work pursuant to Public Contract Code Section 20142; and AUTHORIZE the Fire Chief,or designee,to sign change orders up to a maximum contract value of $14,025,000, which includes a 10 percent contingency value; and DELEGATE,pursuant to Public Contract Code Section 4114,to the Fire Chief,or designee,the Board’s functions under Public Code Section 4107 and 4110; and APPROVE and AUTHORIZE a limited exemption to the Project Labor Agreement for the installation of a Limited Use/Limited Application (LULA) Elevator; and APPROVE and AUTHORIZE the Fire Chief,or designee,to execute stipend agreements for payment of a $25,000 stipend to Alten Construction,LLC,in accordance with the Request for Proposals released on April 17, 2024. FISCAL IMPACT: 100% Measure “X” / Fire District Capital Construction Fund In addition to the original $11,000,000 in Measure “X”funds,the Board authorized use of the FY23-24 Measure “X” allocation of $3,675,000 for Station 94 to be re-directed toward construction costs. BACKGROUND: CONTRA COSTA COUNTY Printed on 10/3/2024Page 2 of 5 powered by Legistar™ File #:24-2680,Version:1 The Contra Costa County Fire Protection District’s (District)Fire Station 94 project (Project)includes reconstructing a fire station at 739 First Street in Brentwood.Fire Station 94 will replace Fire Station 54,which ceased operations around 2014 and was demolished in 2022. The Project will increase fire and emergency protection to meet the growing needs of downtown Brentwood and the surrounding area.The former fire service provider,East Contra Costa Fire Protection District,served the area through three staffed fire stations.The previous fire station on this site was closed around 2014, leaving a deficit in Brentwood and the greater geographic area served by this location.This fire station replacement and enhanced services were identified during the annexation of the East Contra Fire District.The Board of Supervisors dedicated the associated Measure “X” funding in the original allocations. The Fire Board approved the issuance of a Request for Qualifications (RFQ)and a Request for Proposals (RFP) for the selection of a Design-Build contractor for Fire Station 94 at the January 9,2024 meeting.The District’s design consultant,Shah Kawasaki Architects,Inc.,prepared conceptual plans and specifications for the building and site.The Design-Build procurement process began in January 2024 and is detailed in the Request for Qualifications section below.The best value evaluation was completed as described below in the Requests for Proposal / Selection Process Section. Request for Qualifications (RFQ): The Public Works Department released the RFQ on January 10,2024.The RFQ release was communicated to known contractors,including those in the County’s Local Vendor Database,advertised in the Daily Builder,and published in the Contra Costa Times.It was posted to the Public Works Department Plan Room,which is accessed via a link on the Contra Costa Public Works,Doing Business,Request for Qualifications and Proposals page.A Non-Mandatory Informational Design-Build Entity RFQ Conference for all interested vendors was held on January 17, 2024. The RFQ required that Design-Build Entities include a cover letter,with their prequalification questionnaire,to describe the outreach efforts that the Design-Build Entity made to included minority business enterprises, women-owned business enterprises,and small,local,disabled veterans,and other business enterprises as part of their team.Furthermore,the prequalified and shortlisted Design-Build Entities who participated in the Request for Proposals /Selection Process phase had to meet additional outreach requirements associated with the Contra Costa County Outreach Program.The RFQ also required the Design-Build Entities to provide references from past projects.Specific questions included:Was the team collaborative with the owner,adherence to the project schedule and budget, timely payment to subcontractors and suppliers, and adequacy of equipment? The County received responses from four (4)Design-Build Entities.On March 19,2024,the Contra Costa County Fire Protection District,in coordination with Contra Costa Public Works Department staff and the project construction management firm Kitchell CEM,reviewed the information submitted and shortlisted the top three (3) scoring Design-Build Entities according to the RFQ criteria. Request for Proposals / Selection Process: The three (3)shortlisted firms were invited to bid with the request for proposals released on April 17,2024.On July 10,2024,the Contra Costa County Public Works Department received proposals from two (2)of the three (3)shortlisted Design-Build Entities.A three (3)person selection committee consisting of Deputy Fire Chief Aaron McAlister,Assistant Fire Chief Tracie Dutter,and County Sr.Project Manager Margaret Thorp,assisted by a support team made up of Kitchell CEM,PM/CM Project Director Steven Dewan,PM/CM Design Manager Bob Parks,and Shah Kawasaki,Project Bridging Architect Brian Leonard scored the proposals and conducted interviews with the two (2) Design-Build Entities. CONTRA COSTA COUNTY Printed on 10/3/2024Page 3 of 5 powered by Legistar™ File #:24-2680,Version:1 In summary,the best value proposal evaluation process included two categories of factors:(1)the Evaluation Factor Categories evaluated on an Acceptable/Unacceptable basis as follows: A.Skilled Labor Availability & Acceptable Safety Record B.Schedule Compliance - a realistic plan to achieve the Project completion date And (2) points Evaluation Factor Categories with points assigned as follows: A.Subconsultant/Subcontractor Outreach - (10 available points) B.Bridging Documents Conformance Proposal - (30 available points) C.Design & Construction Qualifications - (20 available points) D.Best Value Enhancements - (15 available points) E.Interview/Presentation Questions - (25 available points) Each selection team member independently filled out a scoring sheet for each proposal with a maximum of 100 points available.The scores from each panel member were averaged,giving a total score for each proposal with a maximum of 100 points.The qualified Bidder with the maximum points is recommended for award of the Contract. The scoring process results showed that the Overaa Construction /DLR Group team achieved the highest-rated proposal with 98 points,and it was also the highest-rated proposal for all three (3)scoring members.Based on its unanimous highest-scoring proposal,the selection committee recommends C.Overaa &Co.’s proposal as the best value for Contra Costa County citizens. The contractor will be required to enter into a Project Labor Agreement (PLA)in connection with the services to be performed under the contract.Staff recommends an exemption to the PLA be granted for the procurement of the Limited Use/Limited Application (LULA)Elevator.A LULA elevator provides the necessary handicapped access to the Fire Station but is smaller and has a lower cost of ongoing maintenance.Due to its limited footprint,it is the ideal elevator for this Project.C.Overaa &Co.reached out to the manufacturer and were provided the certified dealers/installers for this specific elevator.The three firms are unwilling to sign the PLA. In order to procure a LULA elevator for this Project, an exemption to the PLA must be granted. The RFP provided that a stipend in the amount of $25,000 would be paid to any responsible bidder,other than the bidder to whom the Contract is awarded,that submitted a proposal determined by the County to be both balanced and responsive.The stipend is designed to compensate non-awarded bidders for (1)some of the additional efforts bidders expend in developing,refining,and enhancing their proposals during the RFP and supplements information process, and (2) for the District’s ownership of the bidder’s proposal documents. Project Features One of the advantages of using a Design-Build method of procurement is that the design can continue to evolve,which allows additional improvements and value engineering to the District as the project moves forward. The following project additions and improvements are being proposed by the Design-Build Entity: 1)Improved schedule 2)Addition of affixed-base moment-resisting frame at gridline 4 between D and F to improve structural performance. CONTRA COSTA COUNTY Printed on 10/3/2024Page 4 of 5 powered by Legistar™ File #:24-2680,Version:1 3)Durafuse steel beam-to-column connections for both gridlines 1 and 4 to improve structural performance. 4)Additional reinforcing steel and deeper continuous footing to improve structural performance. 5)Provide vertical/horizontal expansion joints and Tyvec waterproofing membrane at the 2-hour blind wall to allow closure of the space. 6)Relocation of the fuel tank and emergency generator system to the North side of the side of the site, providing better access to the PG&E transformer and providing one (1) extra standard parking space. 7)Provide a vapor retarder under the entire slab on grade in lieu of specified locations. CEQA The California Environmental Quality Act (CEQA)Notice of Exemption was filed on February 20,2024.On February 6,2024,the Fire Board approved the District’s actions related to lot line adjustments for Fire Station 94 and also included a Determination that the Fire Station 94 project is exempt from environmental review under the California Environmental Quality Act,pursuant to Guidelines Section 15302,and Directed the Fire Chief or designee to cause a CEQA notice of exemption to be filed with the County Clerk and the State Clearinghouse, pursuant to Public Resources Code Section 21152(b). A CEQA notice of exemption for that project was filed and stamped on February 20, 2024. CONSEQUENCE OF NEGATIVE ACTION: The Fire District would have to identify alternative ways to construct facilities in order to provide service to the Brentwood community. CONTRA COSTA COUNTY Printed on 10/3/2024Page 5 of 5 powered by Legistar™