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HomeMy WebLinkAboutMINUTES - 06252024 - BOS Complete Min PktMeeting Minutes CONTRA COSTA COUNTY BOARD OF SUPERVISORS Supervisor John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Ken Carlson, District IV Supervisor Federal D. Glover, District V Clerk of the Board (925) 655-2000 clerkoftheboard@cob.cccounty.us 9:00 AMAdministration Building 1025 Escobar Street, Martinez | https://cccounty-us.zoom.us/j/87344719204 | Call in: 888-278-0254 access code 843298# Tuesday, June 25, 2024 1.CALL TO ORDER; ROLL CALL District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Ken Carlson, and District V Supervisor Federal D. Glover Present: 2.PLEDGE OF ALLEGIANCE 3.CLOSED SESSION There were no reports from Closed Session . Page 1 of 53 1 BOARD OF SUPERVISORS Meeting Minutes June 25, 2024 A.CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code § 54957.6) 1.Agency Negotiators: Monica Nino. Employee Organizations: Public Employees Union, Local 1; AFSCME Locals 512 and 2700; California Nurses Assn.; SEIU Locals 1021 and 2015; District Attorney Investigators’ Assn.; Deputy Sheriffs Assn.; United Prof. Firefighters I.A.F.F., Local 1230; Physicians’ & Dentists’ Org. of Contra Costa; Western Council of Engineers; United Chief Officers Assn.; Contra Costa County Defenders Assn.; Contra Costa County Deputy District Attorneys’ Assn.; Prof. & Tech. Engineers IFPTE, Local 21; and Teamsters Local 856. 2.Agency Negotiators: Monica Nino. Unrepresented Employees: All unrepresented employees. B.CONFERENCE WITH LEGAL COUNSEL--EXISTING LITIGATION (Gov. Code § 54956.9(d)(1)) 1.Hortencia Aguilar v. Contra Costa County, WCAB No. ADJ10679452 2.Paul Mulligan v. Contra Costa County, WCAB No. ADJ16598418 3.Kenry Lee Young v. Deputy Battles, et al., United States District Court, Northern District of California, Case No. 21-cv-09375 (WHO) 4.Richard Van Koll v. Contra Costa County, et al., Contra Costa County Superior Court Case No. C22-02423 5.Brenda Hall v. Contra Costa County, et al., Contra Costa County Superior Court Case No. C24-00975 4.Inspirational Thought- “Your talent determines what you can do. Your motivation determines how much you’re willing to do. Your attitude determines how well you do it.” — Lou Holtz 6.PRESENTATIONS 5.CONSIDER CONSENT ITEMS (Items listed as C.1 through C.224 on the following agenda) – Items are subject to removal from Consent Calendar by request of any Supervisor. Items removed from the Consent Calendar will be considered with the Discussion Items. Motion:Carlson BurgisSecond: District I Supervisor Gioia, Andersen, District III Supervisor Burgis, and District IV Supervisor Carlson Aye: District V Supervisor GloverAbsent: Result:Passed PR.1 PRESENTATION to recognize those who have significantly contributed towards reducing substance abuse in Contra Costa communities on the occasion of “People Who Make a Difference Awards 2024.” (Fatima Matal Sol, Alcohol and Other Drugs Advisory Board Director) PR.2 PRESENTATION recognizing June 20, 2024 as World Refugee Day and reaffirming Contra Costa County as welcoming to refugees. (Supervisor Gioia) PR.3 PRESENTATION honoring Holotta Tymes for her advocacy and work with the LGBTQIA+ community . (Supervisor Carlson) Page 2 of 53 2 BOARD OF SUPERVISORS Meeting Minutes June 25, 2024 PR.4 PRESENTATION recognizing the employees of Contra Costa County for their years of service: Gus Kramer, Assessor, for 50 years of service; to be presented by Robin Cantu, Assessor's Customer Service Coordinator John M. Johnson, 30 years of service; to be presented by Ashley Kokotaylo, Director of Safety and Performance Improvements) Kelley Taylor, 30 years of service; to be presented by Helena Martey, Director of Ambulatory Care Nursing Lisa Redfern, 30 years of service; to be presented by Kristina Jadrich, Assistant Director of Nutritional Services Sabetha Andersen, 30 years of service; to be presented by Karen Caoile, Risk Management Director Aretha Chandler, 30 years of service; to be presented by Karen Caoile, Risk Management Director 7.DISCUSSION ITEMS D.1.CONSIDER waiving the 180 day sit out period for Farnaz Noori, Diagnostic Imaging Technologist III, FIND the appointment of Ms. Noori is necessary to fill a critically needed position and AUTHORIZE the hiring of Ms Noori as a temporary employee for the period July 8, 2024 through June 7, 2025, in the Health Services Department. (Helena Martey, Director, Ambulatory Care Nursing Operations) 24-1949 Motion:Burgis CarlsonSecond: District I Supervisor Gioia, Andersen, District III Supervisor Burgis, and District IV Supervisor Carlson Aye: District V Supervisor GloverAbsent: Result:Passed D.2.HEARING to consider the Fiscal Year 2024/25 Tentative Report on Community Service Area EM-1 for the enhanced countywide emergency medical service system and ADOPT Resolution No. 2024-235 confirming the Tentative Annual Report and assessing the charges specified in the report, countywide. (100% County Service Area EM-1 Fund) (Marshall Bennett, Emergency Medical Services Director) RES 2024-235 Attachments:CSA EM-1 FY 2024/25 Tentative Report Motion:Carlson BurgisSecond: District I Supervisor Gioia, Andersen, District III Supervisor Burgis, and District IV Supervisor Carlson Aye: District V Supervisor GloverAbsent: Result:Passed Page 3 of 53 3 BOARD OF SUPERVISORS Meeting Minutes June 25, 2024 D.3.HEARING to consider an appeal of the County Planning Commission's approval of a two-story residential addition at 40 Anson Way in the unincorporated Kensington area and to consider approving the project, including approving a Kensington design review development plan, and related actions (County File No. CDDP23-03024) (Cari Rosner Jelen, Applicant; Elena Saxonhouse, Owner) (Kris McClain, Appellant). (Adrian Veliz, Department of Conservation and Development) 24-1743 Attachments:01 CDDP23-03024 BOS Findings and COAs 060224 02 - BOS Appeal Letter CDDP23-03024 03 Owners Letter re 40 Anson Appeal w attachments 04 CDDP23-03024 CPC Staff Report_w exhibits 05 CDDP23-03024 ZA Staff Report final 06 CDDP23-03024 BOS Presentation No action taken. This matter will return at a future date. D.4.RECEIVE update on Contra Costa County hosting TeamCalifornia Site Selectors’ Conference in 2025, as recommended by the AdHoc Committee on the Northern Waterfront Economic Development Initiative. (Alyson Greenlee, Conservation and Development Department) 24-1744 Attachments:6.25 DCD Econ Dev Presentation Motion:Burgis GloverSecond: District I Supervisor Gioia, Andersen, District III Supervisor Burgis, District IV Supervisor Carlson, and District V Supervisor Glover Aye: Result:Passed D.5.CONSIDER accepting monthly update on the activities and oversight of the County's Head Start Program and provide guidance. (Scott Thompson, Interim Director-Community Services Bureau) 24-1745 Attachments:Head Start Update_BOS June 2024 Motion:Burgis CarlsonSecond: District I Supervisor Gioia, Andersen, District III Supervisor Burgis, District IV Supervisor Carlson, and District V Supervisor Glover Aye: Result:Passed Page 4 of 53 4 BOARD OF SUPERVISORS Meeting Minutes June 25, 2024 D.6.CONSIDER approving the Family and Human Services Committee FY 2024/25 recommendations for the allocation of $3,850,000 in Measure X Housing funds to housing and homelessness related service projects, and authorizing the Conservation and Development Director, or designee, to execute a contract with Bay Area Legal Aid in the amount of $1,000,000, and the Health Services Director, or designee, to execute specified contracts totaling $2,850,000, to implement the projects, as recommended by the Family and Human Services Committee. (100% Measure X Sales Tax) (Lavonna Martin, Health Services Department; Gabriel Lemus, Conservation and Development Department) (Continued from June 4, 2024) 24-1746 Attachments:Attachment A - FHS Recommendations MX FY 24-25 Attachment B - FHS Recommendations MX Descriptions FY 24-25 MX_HSG Presentation Slides Speakers: Athena Mathias, BACS; Mihaela Gough, Central Legal; Marc King, Genesis Church; Shantelle Owens, Genesis Church; Cherene Sandige, Guiding Light; Karen McBride; Karen Hernandez; Nel Ellwein, Make it Home; Roxanne Carillo Garza; Reynold, Collaborizing; Ramon Quintara; Mariana Moore; Abby, Bay Legal; Lea Murray, Collaborizing; Willie Robinson, Richmond branch 1058; Logan McLeod; Patricia Granados; Cheryl Sudduth; Devon Williams, Jaime Alonzo, Bay Area Legal Services. ADOPTED as presented; and REFERRED to the Family and Human Services Committee and Equity Committee. Motion:Burgis AndersenSecond: District I Supervisor Gioia, Andersen, District III Supervisor Burgis, District IV Supervisor Carlson, and District V Supervisor Glover Aye: Result:Passed D.7 CONSIDER consent item previously removed. Cherene Sandige and Pastor Thomas Vangar of Guiding Light Church of Richmond requested Items C.41 and C.42 regarding awards of Measure X funds be held back from the consent calendar for discussion. Gabrie Lemus, Assistant Deputy Director, Conservation and Development, provided a review of the process for selection for awarding the funds . Both items were subsequently adopted as presented. Motion:Andersen CarlsonSecond: District I Supervisor Gioia, Andersen, District IV Supervisor Carlson, and District V Supervisor Glover Aye: District III Supervisor BurgisAbsent: Page 5 of 53 5 BOARD OF SUPERVISORS Meeting Minutes June 25, 2024 Result:Passed D.8 PUBLIC COMMENT (2 Minutes/Speaker) Josh Gum of Lafayette spoke on difficulties encountered with county code enforcement in regard to privacy screens and dog kennel permitting regulations on his property; Liz Ritchie spoke on perceived problems with the County voter registration rolls and the maintenance thereof (written commentary attached). Patricia Granados requested the Board inquire into inappropriate behavior such as bullying and removal of records by members of the Antioch Unified School District; Jan Warren provided written commentary in support of the recommendation from the African American Holistic Wellness and Resource Hub Feasibility Study Steering Committee regarding the review and consultant selection of the Ceres Policy Research Company; Doug Leich, Multi-Faith ACTION Coalition, Contra Costa County Racial Justice Coalition, provided written commentary in of the 40 Voices Campaign and its effort to ensure that the African-American Holistic Wellness & Resource Hub feasibility study is led by an African American consulting firm; Tricia Bello-Kunkel, Paul Kunkel, Carolynne Steen, residents of Kensington, provided written material concerning a significant increase in the number of parties or events with excessive noise levels, and requested the Board adopt a noise ordinance . Correspondence received Public Comment 24-1965 Attachments:2024-06-25 D.8 Corres Redacted.pdf D.9 CONSIDER reports of Board members. Supervisor Gioia invited all to attend the annual County block party being held from 4 to 7 P.M. on Thursday, June 27, 2024 at the Richmond Civic Center; Chair Glover expressed his thanks to all the communities that celebrated the Juneteenth holiday for their support. 8.ADJOURN Adjourned today's meeting at 1:28 p.m. 9.CONSENT CALENDAR Airport Page 6 of 53 6 BOARD OF SUPERVISORS Meeting Minutes June 25, 2024 CONSIDER CONSENT ITEMS A motion was made by District IV Supervisor Carlson, seconded by District III Supervisor Burgis, to approve the Consent Agenda . The motion carried by the following vote: District I Supervisor Gioia, Andersen, District III Supervisor Burgis, and District IV Supervisor Carlson Aye: District V Supervisor GloverAbsent: Result:Passed C.1.APPROVE and AUTHORIZE the Director of Airports, or designee, to execute a month-to-month shade hangar rental agreement with Stephanie Stewart, for a south-facing shade hangar at Buchanan Field Airport effective June 4, 2024, in the monthly amount of $144, Pacheco area (100% Airport Enterprise Fund). 24-1747 Attachments:Hangar Rental Agmt pg 4-5_CCR B-13_Stephanie Stewart approved Agriculture/Weights and Measures C.2.APPROVE and AUTHORIZE the Agricultural Commissioner, or designee, to execute a contract with the United States Department of Agriculture in an amount not to exceed $58,913 for wildlife damage management services for the period July 1, 2024, through June 30, 2025. (60% State, 40% General Fund) 24-1748 approved C.3.APPROVE and AUTHORIZE the Agricultural Commissioner, or designee, to execute a contract amendment with the California Department of Food and Agriculture to increase the amount payable to the County by $17,942 to a new payment limit of $851,378 for continued pest detection and trapping, with no change to the term of July 1, 2023, through June 30, 2024. (100% State) 24-1749 approved C.4.APPROVE and AUTHORIZE the Agricultural Commissioner, or designee, to execute a contract with the California Department of Food and Agriculture in an amount not to exceed $2,880 to reimburse the County for inspection of recycling establishments licensed as Weighmasters for the period of July 1, 2024, through June 30, 2025. (100% State) 24-1750 approved Page 7 of 53 7 BOARD OF SUPERVISORS Meeting Minutes June 25, 2024 C.5.APPROVE and AUTHORIZE the Agricultural Commissioner, or designee, to execute an agreement with the California Department of Food and Agriculture in an amount not to exceed $14,550 to reimburse the County for inspection of service stations, quick lube, auto service, and oil change shops for the period of July 1, 2024 through June 30, 2025. (100% State) 24-1751 approved C.6.APPROVE Budget Amendment No. BDA-24-00249 authorizing the transfer of appropriations in the amount of $146,172 from Agriculture /Weights and Measures (3305) to Public Works - ISF Fleet Services (0064) for the purchase of three (3) vehicles. (30% State, 40% Device Registration Fees, 30% General Fund) 24-1936 Attachments:BDA-24-00249 approved Auditor-Controller C.7.ADOPT Resolution No. 2024-213 establishing appropriation limits for the County and County Special Districts for Fiscal Year 2024/25, as recommended by the Auditor-Controller. RES 2024-213 Attachments:Exhibit A FY 2024-25.pdf adopted Board of Supervisors C.8.ACCEPT Board members meeting reports for May 2024.24-1752 Attachments:District III May 2024 report.pdf District IV May 2024.pdf approved Board Standing Committees (referred items) C.9.APPROVE Administrative Bulletin No. 527 "Capital Projects and Real Estate Services", as recommended by the Internal Operations Committee (No Fiscal Impact) 24-1753 Attachments:AB 527.docx approved Page 8 of 53 8 BOARD OF SUPERVISORS Meeting Minutes June 25, 2024 C.10 . APPROVE the use of up to $10.2 million in reserve AB 109 Public Safety Realignment funding to support one-time reentry housing, behavioral health, and other County and community-based organization reentry program priority areas as recommended by the Community Advisory Body, the Community Corrections Partnership Executive Committee, and the Public Protection Committee. (100% AB 109, 2011 State-Local Realignment Community Corrections) 24-1825 Attachments:Attachment A - AB 109 Reserve Funding Recommendations approved Child Support Services C.11 . APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Director of Child Support Services, a purchase order with R-Computer LLC in an amount not to exceed $8,536 for Adobe Acrobat Pro, Photoshop, and Creative Cloud for enterprise, and Adobe End User License Agreement for the period July 1, 2024, through June 30, 2025. (66% Federal, 34% State) 24-1754 approved C.12 . APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Director of Child Support Services, a purchase order with Five9, Inc. in an amount not to exceed $1,080 for Call Center Services Software for the period July 1, 2024, through June 30, 2025. (66% Federal, 34% State) 24-1755 approved Clerk of the Board C.13 . ADOPT Resolution No. 2024-214 honoring Holotta Tymes for her advocacy, entrepreneurship, and support of the LGBTQIA+ Community, as recommended by Supervisor Carlson. RES 2024-214 Attachments:Resolution No. 2024-214.pdf adopted C.14 . ADOPT Resolution No. 2024-215 recognizing June 20, 2024 as World Refugee Day and reaffirming Contra Costa County as welcoming to refugees, as recommended by Supervisor Gioia. RES 2024-215 Attachments:Resolution No. 2024-215.pdf adopted Page 9 of 53 9 BOARD OF SUPERVISORS Meeting Minutes June 25, 2024 C.15 . ADOPT Resolution No. 2024-216 recognizing Ms. Curlie Jackson for her contributions to Contra Costa County, as recommended by Supervisor Glover. RES 2024-216 Attachments:Resolution No. 2024-216.pdf adopted C.16 . ADOPT Resolution No. 2024-217 recognizing Willie J. Mims for his contributions to Contra Costa County, as recommended by Supervisor Glover. RES 2024-217 Attachments:Resolution No. 2024-217.pdf adopted C.17 . ADOPT Resolution No. 2024-218 recognizing Gus Kramer, Assessor, for 50 years of service at Contra Costa County. RES 2024-218 Attachments:Resolution No. 2024-218.pdf adopted C.18 . ADOPT Resolution No. 2024-219 recognizing Sabetha Anderson for her 30 years of service to Contra Costa County, as recommended by the Director of Risk Management. RES 2024-219 Attachments:Resolution No. 2024-219.pdf adopted C.19 . ADOPT Resolution No. 2024-220 recognizing Aretha Chandler for her 30 years of service to Contra Costa County, as recommended by the Risk Management Director. RES 2024-220 Attachments:Resolution No. 2024-220.pdf adopted C.20 . ADOPT Resolution No. 2024-233 recognizing John M Johnson for his 30 years of service to the Health Services Department, as recommended by the Health Services Director. RES 2024-233 Attachments:Resolution No. 2024-233.pdf adopted C.21 . ADOPT Resolution No. 2024-221 recognizing Kelley Taylor for her 30 years of service to the Health Services Department, as recommended by the Health Services Director. RES 2024-221 Attachments:Resolution No. 2024-221.pdf adopted Page 10 of 53 10 BOARD OF SUPERVISORS Meeting Minutes June 25, 2024 C.22 . ADOPT Resolution No. 2024-222 recognizing Lisa Redfern for her 30 years of service to Contra Costa County, as recommended by the Health Services Director. RES 2024-222 Attachments:Resolution No. 2024-222.pdf adopted C.23 . ADOPT Resolution No. 2024-223 celebrating the East Bay Regional Park District's 90th Anniversary, as recommended by Supervisor Burgis. RES 2024-223 Attachments:Resolution No. 2024-223.pdf adopted C.24 . ADOPT Resolution No. 2024-224 recognizing the 60th anniversary of St. Vincent de Paul, as recommended by Supervisor Andersen . RES 2024-224 Attachments:Resolution No. 2024-224.pdf adopted C.25 . ADOPT changes to the Mental Health Commission’s bylaws pertaining to attendance, as recommended by the Internal Operations Committee . (No fiscal impact) 24-1756 Attachments:MHC Bylaws - Last Updated September 2021 Mark-Up of Proposed Changes from Sept 2021 version - Attendance Section Only Final Draft of Changes from Sept 2021 version - Attendance Section Only approved C.26 . APPOINT Scott Thompson, Interim Director of the Community Services Bureau, as Alternate to Marla Stuart, Employment and Human Services Director, on the Contra Costa First 5 Children and Families Commission. 24-1757 approved C.27 . APPOINT Roslyn Gentry to the Children and Family Services Bureau Seat and Ana Kaye as the Children and Family Services Bureau Alternate Seat on the First 5 Contra Costa Children Families Commission, as recommended by the Employment and Human Services Director. 24-1758 approved C.28 . APPOINT Andrew Jensen to the B12 Contra Costa Office of the Sheriff Representative seat on the Emergency Medical Care Committee for a term ending September 30, 2024, as recommended by the Health Services Director. 24-1759 approved Page 11 of 53 11 BOARD OF SUPERVISORS Meeting Minutes June 25, 2024 C.29 . ACCEPT the resignations of Mike Awadalla and Jody Iorns, DECLARE vacancies in the At-Large #7 and City of Martinez seats on the Advisory Council on Aging for terms ending on September 30, 2024 and September 30, 2025 respectively, and DIRECT the Clerk of the Board to post the vacancies, as recommended by the Employment and Human Services Director. 24-1760 Attachments:Vacancy Notices.pdf approved C.30 . ACCEPT the resignation from Ani Pereira-Sekhon, DECLARE a vacancy in the At-Large Seat 2 on the Family and Children’s Trust Committee for a term ending September 30, 2025, and DIRECT the Clerk of the Board to post the vacancy, as recommended by the Employment and Human Services Director. 24-1761 Attachments:Vacancy Notice.pdf approved C.31 . ACCEPT the resignation of Rhiannon Shires, DECLARE a vacancy in the At-Large Seat #4 on the Alcohol and Other Drugs Advisory Board, for a term ending June 30, 2026, and DIRECT the Clerk of the Board to post the vacancy, as recommended by the Health Services Director . 24-1762 Attachments:Vacancy Notice Roster Vacancy Notice.pdf approved C.32 . RECOGNIZING those who have significantly contributed towards reducing substance abuse in Contra Costa communities on the occasion of “People Who Make a Difference Awards 2024", as recommended by the Health Services Director. 24-1763 Attachments:People Who Make a Difference Awards 2024 approved C.33 . REAPPOINT Renee Zeimer, Moraga resident, to the District II Public Sector Seat on the Economic Opportunity Council for a term ending June 30, 2028, as recommended by Supervisor Andersen. 24-1764 approved C.34 . REAPPOINT Jenelle M. Towle to the District IV Seat 1 on the Mental Health Commission with a new term ending June 30, 2027, as recommended by Supervisor Carlson. 24-1765 approved Page 12 of 53 12 BOARD OF SUPERVISORS Meeting Minutes June 25, 2024 C.35 . REAPPOINT Tavane Payne to the District IV Seat 2 on the Mental Health Commission with a term ending June 30, 2027, as recommended by Supervisor Carlson. 24-1766 approved C.36 . APPROVE Board meeting minutes for May 2024.24-1767 approved Clerk-Recorder/Elections C.37 . APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Clerk-Recorder, a purchase order with GDT (General Datatech, LP) in an amount not to exceed $6,272 and a related service agreement with NetApp to provide secure electronic data storage, support, and maintenance for the period April 1, 2024, through March 31, 2025. (100% Recorder Micrographics/Modernization Fund) 24-1768 approved C.38 . APPROVE and AUTHORIZE the Clerk-Recorder, or designee, to execute a contract amendment with Granicus, LLC, to extend the term from May 6, 2024 to May 6, 2029 and increase the payment limit by $1,150,000 to a new payment limit of $2,781,830, to provide continuing license and maintenance costs of the Department’s recording system . (100% Recorder Micrographics/Modernization Fund) 24-1769 approved C.39 . APPROVE and AUTHORIZE the Clerk-Recorder, or designee, to execute a contract amendment with Pacific Storage Company, Inc ., to extend the term from June 4, 2024 through June 4, 2026, and increase the payment limit by $10,000 to a new payment limit of $100,000 for the climate controlled and secure storage of the Department’s microfilm records. (100% Recorder Micrographics/Modernization Fund) 24-1770 approved Conservation & Development C.40 . APPROVE the 2024/2025 North Richmond Waste and Recovery Mitigation Fee Expenditure Plan, as recommended by the North Richmond Waste and Recovery Mitigation Fee Joint Expenditure Planning Committee. (100% North Richmond Mitigation funds) 24-1826 Attachments:EXHIBIT A-2024-25 NRMF Expenditure Plan w-Attachments approved Page 13 of 53 13 BOARD OF SUPERVISORS Meeting Minutes June 25, 2024 C.41 . APPROVE allocation of FY 2024/25 Community Development Block Grant, HOME Investment Partnerships Program, and Emergency Solutions Grant funds as recommended by the Family and Human Services Committee, Finance Committee, and the Conservation and Development Director; ADOPT and APPROVE the FY 2024/25 Annual Action Plan; ADOPT related California Environmental Quality Act findings; and AUTHORIZE the Conservation and Development Director to execute related administrative actions implementing each program . (100% Federal funds) 24-1827 Attachments:Attachment A - FY 24-25 Action Plan - DRAFT Attachment B-1 PS Recommendation Summary Attachment B-2 ESG Recommendation Summary Attachment C-1 - ED Recommendation Summary Attachment C-2 - IPF Recommendation Summary Attachment D - Housing Recommendations Speakers: Cherine Sandridge, Guiding Light Church of Richmond; Pastor Thomas Vangar, Guiding Light Church of Richmond approved C.42 . APPROVE the Department of Conservation and Development’s recommendations to award $11,702,500 in Measure X funds and $3,526,423 in Permanent Local Housing Allocation Funds for six projects that comprise 310 housing units, as recommended by the Conservation and Development Director. (100% Measure X and State Special Revenues) 24-1828 Attachments:Attachment A - DCD MX-PLHA Recommendations Speakers: Cherine Sandridge, Guiding Light Church of Richmond; Pastor Thomas Vangar, Guiding Light Church of Richmond approved C.43 . APPROVE and AUTHORIZE, under a grant deed of development rights held by the County, Century Communities of California, LLC, to conduct site improvements, including grading and trenching for a utility extension, on Assessor’s Parcel No. 011-350-010, located at Newport Drive in the Discovery Bay area; and MAKE related findings under the California Environmental Quality Act, as recommended by the Conservation and Development Director. (100% applicant funds) 24-1829 Attachments:CDDP24-03002 Permit Final Grant Deed of Development Rights Maps Project Plans approved Page 14 of 53 14 BOARD OF SUPERVISORS Meeting Minutes June 25, 2024 C.44 . APPROVE and AUTHORIZE the Conservation and Development Director, or designee, to apply for and accept an amount not to exceed $400,000 from the U.S. Department of Transportation Active Transportation Infrastructure Investment Program to conduct the San Pablo Avenue Enhanced Bicycle and Pedestrian Gap Closure Study. (20% County match, Measure J funds) 24-1830 approved C.45 . APPROVE and AUTHORIZE the Conservation and Development Director, or designee, to execute a contract with the Contra Costa Centre Association in an amount not to exceed $421,295 to provide transportation demand management services for the Contra Costa Centre area, for the period July 1, 2024 through June 30, 2025. (100% County Service Area M-31 funds) 24-1831 approved C.46 . APPROVE and AUTHORIZE the Conservation and Development Director, or designee, to apply for and accept grant funding in an amount not to exceed $1,200,000 from the U.S. Economic Development Administration for pre-development of a next-generation battery manufacturing tech innovation hub along the Northern Waterfront, as recommended by the Ad-Hoc Committee on the Northern Waterfront Economic Development Initiative. (20-50% required match to be covered by Green Empowerment Zone, State funds) 24-1832 Attachments:Battery Tech Hub - Ad Hoc Cmte June 2024.pdf Tech Hub Explainer Doc_v9.pdf approved County Administration C.47 . APPROVE Budget Amendment No. BDA-24-00236 authorizing the transfer of $7,072 from the County Administrator-Law & Justice Information Systems (0235) to Plant Acquisition (0111) for requested modifications to designated space at the 1026 Escobar Street Administration Building. (100% General Fund) 24-1833 Attachments:Budget_Amendment__FY_2023-24_-_Operating_Budget_on_05_28_ 2024___BDA-24-00236 approved C.48 . APPROVE and AUTHORIZE tax revenue for all county service areas in Contra Costa County to be included in the County’s annual appropriations limit, in accordance with Government Code section 25214.1(b), as recommended by the County Administrator. (Cost savings) 24-1834 approved Page 15 of 53 15 BOARD OF SUPERVISORS Meeting Minutes June 25, 2024 C.49 . APPROVE and AUTHORIZE the County Administrator, or designee, to execute a contract amendment with Macias Gini & O’Connell, LLP to incorporate Measure X audit services into the existing contract for professional auditing, and increase the payment limit by $44,970 to an amount not to exceed $1,490,447, with no change to the term ending May 31, 2026 (100% Measure X). 24-1835 approved C.50 . ADOPT Resolution No. 2024-228 approving a side letter of agreement modifying the Memorandum of Understanding between Contra Costa County and the Defenders' Association, to: (1) add a new Section 18.9 to permit certification of an entire employment list, when hiring for specified classifications; (2) amend Section 42.2.G. by replacing Deputy Public Defender - Fixed Term with Deputy Public Defender I; and (3) provide amended contributions for employees affected by the change to the additional deferred compensation Section 42.2.G. RES 2024-228 Attachments:Side Letter Public Defenders Certification Rule and Clean Up with Exhibit adopted C.51 . ADOPT Resolution No. 2024-229 approving a side letter of agreement modifying the Memorandum of Understanding between Contra Costa County and IFPTE, Local 21, to add the Supervising Hazardous Materials Specialist to the list of differentials in Section 42.33 and to modify Appendix E for various classifications. RES 2024-229 Attachments:2024.6.18 L21 Side Letter.pdf adopted C.52 . RECEIVE Civil Grand Jury Report No. 2404, entitled " County Petroleum Refineries and Hazardous Material Releases : Improving the Hazmat Response " and REFER to the County Administrator, the Health Services Director and the Sheriff-Coroner for response. (No fiscal impact) 24-1836 Attachments:2404 - County Petroleum Refineries and Hazardous Material Releases-Improving the Hazmat Response .pdf approved County Counsel C.53 . APPROVE and AUTHORIZE County Counsel, or designee, to execute a contract with Everlaw, Inc. for eDiscovery services in an amount not to exceed $40,000 for the period of June 25, 2024, through June 24, 2026 (100% General Liability Internal Service Fund) 24-1771 approved Page 16 of 53 16 BOARD OF SUPERVISORS Meeting Minutes June 25, 2024 C.54 . RECEIVE public report of litigation settlement agreements that became final during the period May 1, 2024, through May 31, 2024. 24-1772 approved District Attorney C.55 . ADOPT Resolution No. 2024-225 authorizing the District Attorney, or designee, to apply for and accept grant funding, including any extensions or amendments thereof, with the California Department of Insurance in the amount of $1,883,543 for the Organized Automobile Fraud Activity Interdiction Program for the period July 1, 2024 through June 30, 2027. (100% State) RES 2024-225 adopted Employment & Human Services C.56 . APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Employment and Human Services Director, a purchase order and related agreement with Constant Contact, Inc, in an amount not to exceed $16,830, to procure Premium Contacts, an email marketing software, for the period March 15, 2024 through March 14, 2027. (59% Federal, 35% State, 6% County) 24-1843 approved C.57 . APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Employment and Human Services Director, a purchase order and related agreement with BMC Software, Inc., in an amount not to exceed $25,466 for the purchase of TrackIT, a management software system, for the period March 1, 2024 through February 28, 2026. (59% Federal, 35% State, 6% County) 24-1844 approved C.58 . APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Employment and Human Services Director, a purchase order and related agreement with Panoramic Software Corporation in an amount not to exceed $72,000 for the purchase of PAPro application software, subject to the terms and conditions of Panoramic’s Software License Agreement and Software Maintenance Agreement, for the period July 1, 2024 through June 30, 2027. (59% Federal, 35% State, 6% County) 24-1845 approved Page 17 of 53 17 BOARD OF SUPERVISORS Meeting Minutes June 25, 2024 C.59 . APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Employment and Human Services Department, a purchase order and related agreement with Allied Network Solutions, Inc. in an amount not to exceed $83,144 for the purchase of maintenance from F5 Networks for use of the F5 network security appliance used by the County, for the period July 12, 2024 through July 11, 2027. (59% Federal, 35% State, 6% County) 24-1846 approved C.60 . APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Employment and Human Services Department, a purchase order with Carahsoft Technology Corp. in an amount not to exceed $3,635 for the purchase of Conga licenses, subject to the terms of the Conga Master Subscription Agreement, for the period July 10, 2024, through June 30, 2025. (59% Federal, 35% State, 6% County) 24-1847 approved C.61 . APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Employment and Human Services Department, a purchase order and related agreement with Carahsoft Technology Corp. in an amount not to exceed $44,029 for the purchase of Salesforce licenses for the period July 1, 2024 through June 30, 2025. (59% Federal, 35% State, 6% County) 24-1848 approved C.62 . APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with California State University, Fresno Foundation, a Non-Profit Corporation, in an amount not to exceed $994,240 to provide Title IV-E training, Consultant Facilitator Services for Families First Prevention Services Act and Grievance Hearing Officer Services for Children and Family Services for the period July 1, 2024 through June 30, 2027. (56% Federal, 38% State, 6% County) 24-1849 approved C.63 . APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with Meals on Wheels Diablo Region, a nonprofit agency, in an amount not to exceed $336,431 for the purchase and use of infrastructure equipment and supplies pursuant to the Home and Community Based Services Senior Nutrition Infrastructure Grant Program for the period May 1, 2024, through September 30, 2024. (100% State) 24-1850 approved Page 18 of 53 18 BOARD OF SUPERVISORS Meeting Minutes June 25, 2024 C.64 . APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, on behalf of the Workforce Development Board, to apply for and accept a grant of up to $5,000,000 from the Department of Labor Building Pathways to Infrastructure Jobs Grant to develop strong sector partnerships to design training and employment programs responsive to local and regional infrastructure sector demands in the proposed grant service area. (No County match) 24-1944 approved C.65 . APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with Wayfinder Family Services, in an amount not to exceed $1,042,090, to provide Kinship Support Services to relative caregivers in East Contra Costa County for the period July 1, 2024 through June 30, 2026. (100% State) 24-1851 approved C.66 . APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with Paradise Adolescent Homes, Inc., in an amount not to exceed $1,192,436 to provide residential placement and supportive services for Contra Costa County dependent foster youth for the period July 1, 2024 through June 30, 2025. (70% State Realignment Funds, 30% County General Fund) 24-1852 approved C.67 . APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with Star View Behavioral Health, Inc., in an amount not to exceed $327,480 to provide residential placement services for the period July 1, 2024 through June 30, 2025. (70% State Realignment Funds, 30% County General Fund) 24-1853 approved C.68 . APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with Delta Personnel Services, Inc., dba Guardian Security Agency in an amount not to exceed $911,350 to provide security services for the period July 1, 2024 through June 30, 2025. (6% County, 35% State, 59% Federal) 24-1854 approved C.69 . APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract amendment with Contra Costa Senior Legal Services to increase the payment limit by $33,042 to a new payment limit not to exceed $213,139 for legal services with no change to contract term July 1, 2023 through June 30, 2024. (100% Federal) 24-1855 approved Page 19 of 53 19 BOARD OF SUPERVISORS Meeting Minutes June 25, 2024 C.70 . APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute an agreement with Mount Diablo Unified School District in an amount not to exceed $476,511 to provide Workforce Innovation and Opportunity Act year-round youth workforce development services in Central County for the period July 1, 2024 through June 30, 2025. (100% Federal) 24-1856 approved C.71 . APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with Mobility Matters, in the amount not to exceed $336,760 to deliver transportation services for seniors and other eligible participants for the period July, 2024 through June 30, 2026. (100% Measure X) 24-1857 approved C.72 . APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with Seneca Family of Agencies in an amount not to exceed $691,628 to provide comprehensive visitation services through the East Bay Visitation Center for the period July 1, 2024, to June 30, 2026. (70% State, 30% County) 24-1858 approved C.73 . APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with Child Abuse Prevention Council, in an amount not to exceed $1,533,732 to provide child abuse prevention services for the period July 1, 2024 through June 30, 2025. (62% State Realignment, 26% County General Fund, 12% Federal - American Rescue Plan Act, Community Based Child Abuse Prevention) 24-1859 approved C.74 . APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with Meals on Wheels Diablo Region, in an amount not to exceed $210,172, to provide case management services for County residents aged sixty or older, or persons with disabilities aged eighteen and older, for the period July 1, 2024, through June 30, 2026. (100% Measure X) 24-1860 approved C.75 . APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract amendment with Aspiranet, effective June 1, 2024, to increase the payment limit by $2,830,000 to a new payment limit not to exceed $5,160,000, for additional emergency shelter receiving center services for children taken into protective custody or transitioning through foster placements, and to extend the term through June 30, 2025. (70% State, 30% County General Fund) 24-1861 approved Page 20 of 53 20 BOARD OF SUPERVISORS Meeting Minutes June 25, 2024 C.76 . APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract amendment with Contra Costa Senior Legal Services to increase the payment limit by $320,000 to a new payment limit of $450,376 and to extend the term through September 30, 2024 for additional Legal Assistance and Elder Abuse Prevention services. (100% Federal) 24-1862 approved C.77 . APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with Wayfinder Family Services, in an amount not to exceed $884,000 to provide family finding, engagement and resource family pre-approval supportive services for the period July 1, 2024 through June 30, 2025. (87% State, 13% Federal) 24-1863 approved C.78 . APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, on behalf of the Family and Children’s Trust Committee, to execute an interagency Agreement with the Mount Diablo Unified School District in an amount not to exceed $80,000 for the Crossroads High School Project serving pregnant and parenting youth for the period July 1, 2024 through June 30, 2025. (75% Federal, 25% Ann Adler Children and Family Trust Donations) 24-1864 approved C.79 . APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract amendment with Empowered Aging, effective May 1, 2024, to increase the payment limit by $33,100 to a new payment limit not to exceed $552,280 for continued Long-Term Care Ombudsman services pursuant to the Older Americans Act with no change to term through June 30, 2024. (81% State, 19% Federal) 24-1865 approved C.80 . APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with Meals on Wheels Diablo Region in an amount not to exceed $399,950 to provide outreach services for the period of July 1, 2024 through June 30, 2026. (100% Measure X) 24-1866 approved C.81 . APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, on behalf of the Workforce Development Board, to execute a contract with American Medical Response West in an amount not to exceed $400,200 to administer the Paramedic Apprenticeship Program for the period June 1, 2024 through October 31, 2025. (100% State) 24-1867 approved Page 21 of 53 21 BOARD OF SUPERVISORS Meeting Minutes June 25, 2024 C.82 . APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with Choice in Aging, in an amount not to exceed $389,828 to provide case management services for County residents aged sixty or older, or persons with disabilities aged eighteen and older for the period July 1, 2024 through June 30, 2026. (100% Measure X) 24-1868 approved C.83 . APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract amendment with Family Caregiver Alliance, to increase the payment limit by $39,319 to an amount not to exceed $329,119, for Title III-E Family Caregiver Support Program, with no change to the term through June 30, 2024. (62% Federal, 38% State) 24-1869 approved C.84 . APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract amendment with Jewish Family and Community Services East Bay, to increase the payment limit by $20,063 to an amount not to exceed $200,823, for additional Title III-E Caregiver Support Program services, with no change to the term through June 30, 2024. (76% Federal, 24% State) 24-1870 approved C.85 . APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a Memorandum of Understanding with the California Department of Aging, and any subsequent amendments thereto, to accept funding in the amount of $6,938,582 for the Health Insurance Counseling and Advocacy Program and the Medicare Improvement for Patients and Providers Act for the period of July 1, 2024 through June 30, 2029. (71% Federal, 29% State) 24-1871 approved C.86 . APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with STAND! For Families Free of Violence, in an amount not to exceed $1,101,375 for the provision of Comprehensive Domestic Violence Prevention and Intervention services to California Work Opportunity and Responsibility to Kids and Welfare-to-Work recipients for the period July 1, 2024 through June 30, 2027. (100% Federal) 24-1872 approved Page 22 of 53 22 BOARD OF SUPERVISORS Meeting Minutes June 25, 2024 C.87 . APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract amendment with West Contra Costa County Meals on Wheels to increase the payment limit by $138,578 to a new payment limit not to exceed $496,512 to deliver the Older Americans Act Title IIIC-2 Senior Nutrition Home Delivered Meals Program with no change to the term through June 30, 2024. (60% Federal, 40% State) 24-1873 approved C.88 . APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract amendment with Meals on Wheels Diablo Region, a nonprofit agency, to increase the payment limit by $627,423 to a new payment limit not to exceed $2,387,449 to deliver the Older Americans Act Title IIIC Senior Nutrition Program with no change to the term through June 30, 2024. (71% Federal, 29% State) 24-1874 approved C.89 . APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute an amendment to the interagency agreement with City of Walnut Creek, to increase the payment limit by $45,231 to a new payment limit not to exceed $291,008 for the purchase and use of additional infrastructure equipment and supplies pursuant to the Home and Community Based Services Senior Nutrition Infrastructure Grant Program with no change to the term through September 30, 2024. (100% State) 24-1947 approved C.90 . APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract amendment with the Oakland Private Industry Council, Inc. to increase the payment limit by $94,919 to a new payment limit not to exceed $822,927, to provide administrative and operational support to the East Bay Regional Planning Unit, and to extend the term through December 31, 2025. (100% Federal) 24-1875 approved C.91 . APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract amendment with the Young Men’s Christian Association (YMCA) of the East Bay to increase the payment limit by $1,282,782, to a new payment limit not to exceed $3,704,718, to provide delegate Head Start services, and to extend the term through June 30, 2024 (100% Federal) 24-1876 approved Page 23 of 53 23 BOARD OF SUPERVISORS Meeting Minutes June 25, 2024 C.92 . APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with Rubicon Programs Incorporated in an amount not to exceed $1,859,000 to operate and manage Contra Costa County’s America’s Job Center of California locations and provide Adult and Dislocated Worker Career Services under the Workforce Innovation and Opportunity Act to County residents, for the period July 1, 2024 through June 30, 2025. (79% Federal, 21% State) 24-1877 approved C.93 . APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract amendment with One Solution Technology, Inc. to increase the payment limit by $605,400 to a new payment limit not to exceed $2,254,400 and to extend the term through June 30, 2025, to provide Child Location Observation Utilization Data System software for managing the child and family data management at the County’s childcare centers. (42% Federal, 58% State) 24-1878 approved C.94 . APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract amendment with Meals on Wheels Diablo Region, to increase the payment limit by $99,812 to a new amount not to exceed $286,928, to provide Supplemental Nutrition Assistance Program – Education (SNAP-Ed) nutrition services, with no change to term through September 30, 2024. (100% Federal) 24-1879 approved C.95 . APPROVE and AUTHORIZE the submittal of the Contra Costa County Area Agency on Aging 2024-2028 Area Plan on Aging and AUTHORIZE the Board of Supervisors Chair to sign the Letter of Transmittal. 24-1880 Attachments:2024-2028 Area Plan for Older Adults Letter of Transmittal Signed Letter of Transmittal.pdf approved C.96 . APPROVE Budget Amendment No. BDA-24-00216 authorizing an adjustment to Employment and Human Services Department (EHSD), Children and Family Services Bureau (0502) and Workforce Services Bureau (0504) expenditure and revenue budgets as part of EHSD’s FY 2023/24 Budget Rebalance of $20,846,859, and to appropriate rollover funds from FY 22/23 in the amount of $139,501 for Measure X, with no additional net county cost. (Continued from May 21, 2024) 24-1881 Attachments:BDA-24-00216.pdf approved Page 24 of 53 24 BOARD OF SUPERVISORS Meeting Minutes June 25, 2024 C.97 . ADOPT Resolution No. 2024-232 approving and authorizing the Employment and Human Services Director, or designee, to execute a contract amendment with the California Department of Aging, to increase the amount payable to the County by $225,302 for a new total not to exceed $827,046, to implement the CalFresh Healthy Living Supplemental Nutrition Assistance Program – Education in Contra Costa County with no change to the term through September 30, 2025. (100% Federal, no County match) RES 2024-232 adopted Fire Protection District C.98 . Acting as the governing board for the Contra Costa County Fire Protection District, APPROVE and AUTHORIZE the Fire Chief, or designee, to execute a contract with Constant Contact, Inc . in an initial annual amount of $10,000 for a hosted email marketing software platform for the initial period June 25, 2024 through June 30, 2025, with the option of automatic annual renewals. (100% CCCFPD General Operating Fund) 24-1773 approved C.99 . Acting as the governing board of the Contra Costa County Fire Protection District, APPROVE and AUTHORIZE the Fire Chief or designee, to execute a contract with Grasshopper Group, LLC, with an initial annual payment limit of $1,500 to provide a virtual phone messaging service for the initial period June 25, 2024 through June 30, 2025, with the option of automatic annual renewals. (100% CCCFPD General Operating Fund) 24-1774 approved C.10 0. Acting as the governing board of the Contra Costa County Fire Protection District, APPROVE and AUTHORIZE the Fire Chief, or designee, to execute a contract with Stryker Sales, LLC, in an amount not to exceed $143,000, for maintenance of defibrillation and chest compression equipment, for the period July 1, 2024 through June 30, 2028. (100% CCCFPD EMS Transport Fund) 24-1775 approved C.10 1. Acting as the governing board of the Contra Costa County Fire Protection District, APPROVE and AUTHORIZE the Fire Chief, or designee, to execute a cooperative agreement with the State of California Department of Forestry and Fire Protection to become a Co-operator with the Federal Excess Personal Property Program for the term June 26, 2024 through June 26, 2029. (No fiscal impact) 24-1776 approved Page 25 of 53 25 BOARD OF SUPERVISORS Meeting Minutes June 25, 2024 C.10 2. Acting as the governing board of the Contra Costa County Fire Protection District, APPROVE and AUTHORIZE the Fire Chief, or designee, to execute a lease with Seecon Commercial, LLC, for the temporary relocation of communications center staff and future expansion of administrative offices, with an initial annual rent of $76,460, and initial term of 40-months, including the option to annually renew. (100% CCCFPD EMS Transport Fund) 24-1777 approved Geological Hazard Abatement District C.10 3. Acting as the governing board of the Blackhawk Geological Hazard Abatement District (GHAD), ADOPT Blackhawk GHAD Resolution 2024/01 adopting the GHAD budget for FY 2024/2025 with an update to the GHAD General Manager payment limit and acknowledging notice of minor revisions to Plan of Control (Fourth Amendment). (100% Blackhawk GHAD funds) 24-1778 Attachments:Blackhawk GHAD - Exhibit A.pdf Blackhawk GHAD - Exhibit B.pdf approved C.10 4. Acting as the governing board of the California Tradewinds Geological Hazard Abatement District (GHAD), ADOPT California Tradewinds GHAD Resolution 2024/01 adopting the GHAD budget for FY 2024/2025 and updating the GHAD General Manager payment limit under Consulting Services Agreement. (100% California Tradewinds GHAD funds) 24-1779 Attachments:California Tradewinds GHAD - Exhibit A.pdf approved C.10 5. Acting as the governing board of the Canyon Lakes Geological Hazard Abatement District (GHAD), ADOPT Canyon Lakes GHAD Resolution 2024/01 adopting the GHAD budget for FY 2024/2025 with an update to the GHAD General Manager payment limit and acknowledging notice of minor revisions to Plan of Control (Third Amendment). (100% Canyon Lakes GHAD funds) 24-1780 Attachments:Canyon Lakes GHAD - Exhibit A.pdf Canyon Lakes GHAD - Exhibit B.pdf approved Page 26 of 53 26 BOARD OF SUPERVISORS Meeting Minutes June 25, 2024 C.10 6. Acting as the governing board of the Hillcrest Heights Geologic Hazard Abatement District (GHAD), ADOPT Hillcrest Heights GHAD Resolution No. 2024/01 adopting GHAD budget for FY 2024/2025 and updating the GHAD General Manager payment limit under Consulting Services Agreement. (100% Hillcrest Heights GHAD funds) 24-1781 Attachments:Hillcrest Heights GHAD - Exhibit A.pdf approved C.10 7. Acting as the governing board of the Wendt Ranch Geologic Hazard Abatement District (GHAD), ADOPT Wiedemann Ranch GHAD Resolution No. 2024/01 adopting an assessment levy less than assessment limit for FY 2024/2025 Wendt Ranch, Alamo and Intervening (Monterosso) developments within the Wendt Ranch GHAD and adopting GHAD budget for FY 2024/2025 with an update to the GHAD Manager pay limit. (100% Wendt Ranch GHAD funds) 24-1782 Attachments:Wendt Ranch GHAD - Exhibit A.pdf approved C.10 8. Acting as the governing board of the Wiedemann Ranch Geologic Hazard Abatement District (GHAD), ADOPT Wiedemann Ranch GHAD Resolution No. 2024/01 adopting an assessment levy less than assessment limit for FY 2024/2025 Norris Canyon Estates, Henry Ranch, Elworth Ranch and Red Hawk developments within the Wiedemann Ranch GHAD for FY 2024/2025 and adopting GHAD budget for FY 2024/2025 with an update to the GHAD Manager pay limit. (100% Wiedemann Ranch GHAD funds) 24-1783 Attachments:Wiedemann Ranch GHAD - Exhibit A.pdf approved Health Services C.10 9. APPROVE clarification of Board action of March 26, 2024, (C.36) with Maxim Healthcare Services Holdings, Inc., to change the name of the Contractor to read Maxim Healthcare Services Inc., with no change in the payment limit of $1,000,000 and no change in the term of March 1, 2024 through February 28, 2027. (100% Contra Costa Health Plan Enterprise Fund II) 24-1882 approved Page 27 of 53 27 BOARD OF SUPERVISORS Meeting Minutes June 25, 2024 C.11 0. APPROVE and AUTHORIZE the Auditor-Controller, or designee, to pay $51,902 to CardioNet, LLC for providing remote cardiac monitoring services for patients at Contra Costa Regional Medical Center and Health Centers for the period from November 16, 2022 through January 6, 2024, as recommended by the Health Services Director. (100% Hospital Enterprise Fund I) 24-1883 approved C.11 1. APPROVE and AUTHORIZE the Auditor-Controller, or designee, to pay $1,232 to Innovative Product Achievements, LLC for hospital scrub dispenser repair services on December 15, 2023, as recommended by the Health Services Director. (100% Hospital Enterprise Fund I) 24-1884 approved C.11 2. APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Health Services Director, a purchase order and a Microsoft Enterprise Services Work Order with Microsoft Corporation in an amount not to exceed $1,361,037,for Microsoft’s Unified Support for licensed products during the period of May 5, 2024, through May 4, 2027. (100% Hospital Enterprise Fund I) 24-1885 approved C.11 3. APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Health Services Director, a purchase order with Washington Automated, LLC in an amount not to exceed $28,000 for the purchase of laundry equipment for the Health Services Department’s Health, Housing and Homeless Services division’s adult shelter, Delta Landing. (100% California Business, Consumer Services and Housing Agency, Homeless Housing, Assistance and Prevention Grant Program Round 4 funds) 24-1886 approved C.11 4. APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Health Services Director, a purchase order with Solutions Simplified in an amount not to exceed $912,000 for the purchase of Zscaler internet traffic protection software and services, and an agreement with Zscaler, Inc. for the period from July 1, 2024 through June 30, 2027. (100% Hospital Enterprise Fund I) 24-1887 approved Page 28 of 53 28 BOARD OF SUPERVISORS Meeting Minutes June 25, 2024 C.11 5. APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute a purchase order with Omnicell, Inc., in an amount not to exceed $235,000 to purchase medication dispensing equipment and a contract amendment to provide discounted pricing for automated medication dispensing hardware for Contra Costa Health patient care in Detention for the period June 25, 2024 through April 22, 2029. (100% CalAIM PATH funds) 24-1888 approved C.11 6. APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Health Services Director, a purchase order with Ortho-Clinical Diagnostics, Inc. in an amount not to exceed $450,000 and related agreements for the purchase of the Ortho Vision Swift Blood Bank Analyzer, ID-Micro Typing System reagents, consumables, supplies and related service for the Clinical Laboratory at Contra Costa Regional Medical Center effective the date the equipment arrives and for five years thereafter. (100% Hospital Enterprise Fund I) 24-1889 approved C.11 7. APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with The National Phlebotomy Provider Network, in an amount not to exceed $300,000 to provide phlebotomy services to Contra Costa Health Plan members and County recipients for the period June 1, 2024 through May 31, 2027. (100% Contra Costa Health Plan Enterprise Fund II) 24-1890 approved C.11 8. APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with SleepQuest, Inc., in an amount not to exceed $900,000 to provide durable medical equipment and sleep study services for Contra Costa Health Plan members and County recipients for the period July 1, 2024 through June 30, 2027. (100% Contra Costa Health Plan Enterprise Fund II) 24-1891 approved C.11 9. APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Pentec Health, Inc ., in an amount not to exceed $400,000 to provide durable medical equipment services for Contra Costa Health Plan members and County recipients for the period August 1, 2024 through July 31, 2026. (100% Contra Costa Health Plan Enterprise Fund II) 24-1892 approved Page 29 of 53 29 BOARD OF SUPERVISORS Meeting Minutes June 25, 2024 C.12 0. APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Parkhill Health, Inc. (dba AFC Urgent Care Brentwood), in an amount not to exceed $600,000 to provide primary care services including urgent care for Contra Costa Health Plan members and County recipients for the period July 1, 2024 through June 30, 2026. (100% Contra Costa Health Plan Enterprise Fund II) 24-1893 approved C.12 1. APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Data Innovations LLC, increasing the payment limit by $60,000 to a new payment limit of $274,788 for additional laboratory instrument management system software and support services for Contra Costa Health for the period June 1, 2024 through May 30, 2025. (100% Hospital Enterprise Fund I) 24-1894 approved C.12 2. APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Genomic Health, Inc., in an amount not to exceed $600,000 to provide outside laboratory testing services for Contra Costa Health Plan Members and County recipients for the period July 1, 2024 through June 30, 2026. (100% Contra Costa Health Plan Enterprise Fund II) 24-1895 approved C.12 3. APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Lisa Wang, M.D., in an amount not to exceed $260,000 to provide outpatient psychiatric services for County patients in West County for the period July 1, 2024 through June 30, 2025. (100% Mental Health Realignment) 24-1896 approved C.12 4. APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Mauricio Kuri, MD, PC, in an amount not to exceed $2,550,000 to provide plastic surgery services at Contra Costa Regional Medical Center and Health Centers for the period July 1, 2024 through June 30, 2027. (100% Hospital Enterprise Fund I) 24-1897 approved C.12 5. APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with East Bay Nephrology Medical Group, Inc, in an amount not to exceed $285,000 to provide nephrology services at Contra Costa Regional Medical Center and Health Centers for the period July 1, 2024 through June 30, 2027. (100% Hospital Enterprise Fund I) 24-1898 approved Page 30 of 53 30 BOARD OF SUPERVISORS Meeting Minutes June 25, 2024 C.12 6. APPROVE and AUTHORIZE the Health Services Director, or designee, to execute, on behalf of the County, a contract with Associated Pathology Medical Group, Inc., in an amount not to exceed $600,000, to provide pathology laboratory services for Contra Costa Health Plan members and County recipients for the period July 1, 2024 through June 30, 2027. (100% Contra Costa Health Plan Enterprise Fund II) 24-1899 approved C.12 7. APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Lifelong Medical Care, in an amount not to exceed $4,200,000 to provide primary care physician services including urgent care, acupuncture, and specialty medical services for Contra Costa Health Plan members and County recipients for the period July 1, 2024 through June 30, 2025. (100% Contra Costa Health Plan Enterprise Fund II) 24-1900 approved C.12 8. APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with Healthcare Source HR, to increase the payment limit by $240,000 to a new payment limit of $641,895 to extend the term through March 1, 2026 and for successive one year terms thereafter for additional software licenses for NetLearning for Contra Costa Health. (100% Hospital Enterprise Fund I) 24-1901 approved C.12 9. APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with Consumers Self-Help Center, to extend the term through September 30, 2024 with no change in the payment limit of $377,191 to continue providing a Patients’ Rights Program. (100% Mental Health Realignment) 24-1902 approved C.13 0. APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with Fred Finch Youth Center, to decrease the payment limit by $30,416 to a new payment limit of $3,011,440 to continue providing school-based mental health services and a multi-dimensional family treatment program for seriously emotionally disturbed students and their families with no change in the term ending June 30, 2024. (57% Federal Drug Medi-Cal; 43% Mental Health Services Act) 24-1903 approved Page 31 of 53 31 BOARD OF SUPERVISORS Meeting Minutes June 25, 2024 C.13 1. APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Availity, L.L.C., in an amount not to exceed $1,100,000 to provide electronic claims processing services for Contra Costa Health Plan and Behavioral Health Services to reimburse providers for services provided to Contra Costa Health Plan members for the period February 29, 2024 through February 28, 2025. (100% Contra Costa Health Plan Enterprise Fund II) 24-1904 approved C.13 2. APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Western States Cancer Research NCORP, in an amount not to exceed $20,000 to provide and oversee clinical oncology research studies under the National Cancer Institute’s Clinical Oncology Research Program for the period May 1, 2024 through July 31, 2027. (100% Hospital Enterprise Fund I) 24-1905 approved C.13 3. APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with DiaSorin Inc ., to increase the payment limit by $35,271 to an amount not to exceed $552,221 for additional reagents for the Clinical Laboratory at the Contra Costa Regional Medical Center and Health Centers with no change in term ending May 31, 2026. (100% Hospital Enterprise Fund I) 24-1906 approved C.13 4. APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with the Housing Successor to the Antioch Development Agency, to pay the County an amount not to exceed $30,000 to provide homeless outreach services under the Coordinated Outreach, Referral and Engagement Program for the period July 1, 2023 through June 30, 2024. (No County match) 24-1907 approved C.13 5. APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with La Clinica De La Raza, Inc., in an amount not to exceed $4,200,000 to provide primary care physician and optometry services for Contra Costa Health Plan members and County recipients for the period July 1, 2024 through June 30, 2025. (100% Contra Costa Health Plan Enterprise Fund II) 24-1908 approved Page 32 of 53 32 BOARD OF SUPERVISORS Meeting Minutes June 25, 2024 C.13 6. APPROVE and AUTHORIZE the Health Services Director, or designee, to accept a grant award from State of California Health and Human Services Agency, California Department of Public Health, for the Immunization Champions – Supporting Schools with Immunization Workforce Development Funds to extend the term through June 30, 2025 with no change to the grant award of $390,488 or any other changes to grant terms and conditions. (No County match) 24-1909 approved C.13 7. APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Crestwood Behavioral Health, Inc ., in an amount not to exceed $6,096,960 to provide augmented board and care services for adults with mental illness in Contra Costa County for the period July 1, 2024 through June 30, 2025. (82% Mental Health Realignment; 18% Mental Health Services Act) 24-1910 approved C.13 8. APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Coffey Communications, Inc., in an amount not to exceed $1,200,000 to provide professional design, publication, distribution and technical assistance of Contra Costa Health Plan's Health Sense Newsletter for the period July 1, 2024 through June 30, 2027. (100% Contra Costa Health Plan Enterprise Fund II) 24-1911 approved C.13 9. APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with JMJ Healthcare Inc. (dba JMJ Home Health Services), in an amount not to exceed $520,000 to provide home health care services for Contra Costa Health Plan members and County recipients for the period July 1, 2024 through June 30, 2026. (100% Contra Costa Health Plan Enterprise Fund II) 24-1912 approved C.14 0. APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Norcal Imaging, in an amount not to exceed $9,000,000 to provide diagnostic radiology imaging services for Contra Costa Health Plan members and County recipients for the period August 1, 2024 through July 31, 2026. (100% Contra Costa Health Plan Enterprise Fund II) 24-1913 approved Page 33 of 53 33 BOARD OF SUPERVISORS Meeting Minutes June 25, 2024 C.14 1. APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Pinnacle Surgery Center, LLC (dba Disc Surgery Center of Walnut Creek), in an amount not to exceed $1,500,000 to provide ambulatory surgery center services for Contra Costa Health Plan members and County recipients for the period July 1, 2024 through June 30, 2027. (100% Contra Costa Health Plan Enterprise Fund II) 24-1914 approved C.14 2. APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with American Red Cross, in an amount not to exceed $2,000,000 to provide total blood and blood component products and associated services for patients at the Contra Costa Regional Medical Center and Health Centers for the period July 1, 2024 through June 30, 2027. (100% Hospital Enterprise Fund I) 24-1915 approved C.14 3. APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with PerformRx, LLC, to modify contract provisions as required by the Department of Managed Healthcare for pharmacy program administrative services with no change in the payment limit of $50,000,000 or term ending December 31, 2025. (100% Contra Costa Health Plan Enterprise Fund II) 24-1916 approved C.14 4. APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with Health Management Systems, Inc., to modify contract provisions as required by the Department of Managed Healthcare for auditing services for the Contra Costa Health Plan with no change in the payment limit of $2,000,000 or term ending December 31, 2025. (100% Contra Costa Health Plan Enterprise Fund II) 24-1917 approved C.14 5. APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with Oliver Wyman Actuarial Consulting, Inc., to modify contract provisions as required by the Department of Managed Healthcare for actuarial services for the Contra Costa Health Plan with no change in the payment limit of $450,000 or term ending November 30, 2026. (100% Contra Costa Health Plan Enterprise Fund II) 24-1918 approved Page 34 of 53 34 BOARD OF SUPERVISORS Meeting Minutes June 25, 2024 C.14 6. APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Foley & Lardner, LLP, in an amount not to exceed $450,000 for the provision of legal services related to Medi-Cal audit appeals and other Contra Costa Health Plan appeals, report issues, and authorized litigation issues for the period July 1, 2024 through June 30, 2025. (100% Hospital Enterprise Fund I) 24-1919 approved C.14 7. APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with Robert Terris, to increase the payment limit by $100,000 to an amount not to exceed $310,000 for additional consulting and technical assistance services with regard to an inpatient task force at Contra Costa Regional Medical Center and Health Centers for the period through June 30, 2026. (100% Hospital Enterprise Fund I) 24-1920 approved C.14 8. APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with BHC Heritage Oaks Hospital, Inc., to increase the payment limit by $23,832 to an amount not to exceed $223,832 for additional inpatient psychiatric hospital services to County-referred children, adolescents and adults with no change in the term ending June 30, 2024, and to increase the automatic extension payment limit by $11,916 to a new payment limit of $111,916 through December 31, 2024. (100% Mental Health Realignment) 24-1921 approved C.14 9. APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with BHC Fremont Hospital, Inc ., to increase the payment limit by $1,281,069 to an amount not to exceed $1,731,069 for additional inpatient psychiatric hospital services to County-referred adolescents and adults with no change in the term ending June 30, 2024, and to increase the automatic extension payment limit by $640,534 to a new payment limit of $865,534 through December 31, 2024. (100% Mental Health Realignment) 24-1922 approved C.15 0. APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with BHC Sierra Vista Hospital, Inc ., to increase the payment limit by $274,026 to an amount not to exceed $349,026 for additional inpatient psychiatric hospital services to County-referred adults and adolescents with no change in the term ending June 30, 2024, and to increase the six-month automatic extension payment limit by $137,013 to a new payment limit of $174,513 through December 31, 2024. (100% Mental Health Realignment) 24-1923 approved Page 35 of 53 35 BOARD OF SUPERVISORS Meeting Minutes June 25, 2024 C.15 1. APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with SJBH, LLC (dba San Jose Behavioral Health Hospital), to increase the payment limit by $332,614 to an amount not to exceed $632,614 to provide additional inpatient psychiatric hospital services to County-referred adults with no change in the term ending June 30, 2024, and to include a six-month automatic extension in an amount not to exceed $316,307 through December 31, 2024. (100% Mental Health Realignment) 24-1924 approved C.15 2. APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with John Muir Behavioral Health, to increase the payment limit by $2,316,324 to an amount not to exceed $3,816,324 to provide additional inpatient psychiatric hospital services to County-referred adults, children and adolescents with no change in the term ending June 30, 2024, and to increase the six-month automatic extension payment limit by $658,162 to a new payment limit of $1,908,162 through December 31, 2024. (100% Mental Health Realignment) 24-1925 approved C.15 3. APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with Healthrisk Resource Group, Inc., to modify contract provisions as required by the Department of Managed Healthcare to act as a billing agent with regard to medical claims with no change in the payment limit of $300,000 or term ending February 28, 2027. (100% Contra Costa Health Plan Enterprise Fund II) 24-1926 approved C.15 4. APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Mark Van Handel, M .D., in an amount not to exceed $1,920,000 to provide neurology services at Contra Costa Regional Medical Center and Health Centers for the period June 1, 2024 through May 31, 2027. (100% Hospital Enterprise Fund I) 24-1927 approved C.15 5. APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract cancellation with The Alliance for Community Wellness (dba La Familia), effective at the end of business on March 30, 2024. (100% Substance Abuse Prevention and Treatment Block Grant) 24-1928 approved Page 36 of 53 36 BOARD OF SUPERVISORS Meeting Minutes June 25, 2024 C.15 6. APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with Netsmart Technologies, Inc. (dba McBee Associates), to increase the payment limit by $800,000 to an amount not to exceed $1,200,000, and extend the term date through July 31, 2025 for admission review support services for Contra Costa Health Plan Management Team. (100% Contra Costa Health Plan Enterprise Fund II) 24-1929 approved C.15 7. APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Ana De Jesus, LCSW, in an amount not to exceed $250,000 to provide Medi-Cal specialty mental health services to members in Contra Costa County for the period July 1, 2024 through June 30, 2026. (50% Federal Medi-Cal; 50% State Mental Health Realignment) 24-1930 approved C.15 8. APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with ICU Medical Sales, Inc ., in an amount not to exceed $420,250 to provide an infusion pump system for Contra Costa Health patient care for the period July 1, 2024 through June 30, 2029. (100% Hospital Enterprise Fund I) 24-1931 approved C.15 9. APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with the City of Walnut Creek, to pay County an amount not to exceed $253,889 to provide homeless outreach services under the Coordinated Outreach, Referral and Engagement Program for the period July 1, 2023 through June 30, 2024. (No County match) 24-1932 approved C.16 0. APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with Alvarez & Marsal Healthcare Industry Group, LLC, to increase the payment limit by $1,800,000 to a new payment limit of $2,200,000 for additional consultation and technical assistance including financial review and support for organizational structural planning for Contra Costa Health and an audit assessment for the Contra Costa Health Plan with no change in the original term of January 1, 2024 through December 31, 2026. (100% Hospital Enterprise Fund I) 24-1933 approved Page 37 of 53 37 BOARD OF SUPERVISORS Meeting Minutes June 25, 2024 C.16 1. APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a project funding agreement with Advocates for Human Potential, in an amount not to exceed $18,602,365, through June 30, 2027, for the renovation of County-owned property located at 847B Brookside in Richmond, and AUTHORIZE the Public Works Director, or their designee, to execute all property related transactions as required by the grant, including but not limited to filing a Declaration of Restrictions for the portion of the County property to be improved by the granted funds. (No additional County match required) 24-1934 approved C.16 2. ACCEPT the annual Industrial Safety Ordinance Report for 2023, as recommended by the Health Services Director. (No fiscal impact) 24-1935 Attachments:ISO Report approved C.16 3. ADOPT Position Adjustment Resolution No. 26285 to increase and decrease the hours of various positions, and cancel one vacant unfunded Medical Social Worker II position in the Health Services Department . (Cost neutral- 100% County General Fund) 24-1948 Attachments:P300-26285 P300-26285--Attachment A approved Human Resources C.16 4. APPOINT Valerie Chatman to the Contra Costa County In-Home Services Public Authority Executive Director position, as recommended by the Employment and Human Services Director. 24-1937 Attachments:Valerie-Chatman (2) approved C.16 5. ADOPT Position Adjustment Resolution No. 26283 to add one (1) Board of Supervisors Assistant-General Secretary position effective July 1, 2024 and cancel one (1) Board of Supervisors-Chief Assistant position effective August 1, 2024 in the Board of Supervisors - District II office.(Cost saving) 24-1938 Attachments:P300 26283.docx Signed P300 26283.pdf approved Page 38 of 53 38 BOARD OF SUPERVISORS Meeting Minutes June 25, 2024 C.16 6. ADOPT Position Adjustment Resolution No. 26821 to cancel one (1) Management Analyst (ADVB) (unrepresented) position (#3819), appoint its incumbent to the Senior Management Analyst - Exempt (ADT3) (unrepresented) position and abolish the Management Analyst (ADVB) (unrepresented) classification in the Office of the County Administrator. (100% General Fund) 24-1939 Attachments:P300 Cancel Mgmt Analyst and Appoint Incumbent to Sr. Mgmt Analyst Signed P300 26821.pdf approved C.16 7. ADOPT Position Adjustment Resolution No. 26284 to cancel one permanent intermittent Library Assistant-Journey Level position and add one part time (20/40) Library Assistant-Journey Level position. (100% Library Fund, cost savings) 24-1940 Attachments:P300 26284 Orinda Cxl PI LAJ Add 20-40 LAJ Signed P300 26284.pdf approved C.16 8. ADOPT Position Adjustment Resolution No. 26286 to reallocate the salary of Director, Department of Conservation and Development - Exempt (4AA1) at Salary Plan and Grade BD5 2348 from $15,280.90 - $18,574.03 to $16,125.48 - $19,600.62, as recommended by the Human Resources Department. (100% Land Development Fund) 24-1941 Attachments:P300 Reallocate Dir DCD Signed P300 26286.pdf approved C.16 9. ADOPT Position Adjustment Resolution No. 26289 to reclassify seven (7) incumbent Administrative Services Officer (APDB) (unrepresented) positions at salary plan and grade B82 1692 ($8,222.51 - $11,618.19) and its incumbents to Chief of Administrative Services I - Exempt (APD6) at salary plan and grade B85 1017 ($10,073 - $12,243.80) and reallocate one (1) Administrative Services Officer at salary plan and grade B82 1692 ($8,222.51 - $11,618.19) to Chief of Administrative Services I – Exempt (APD6) at salary plan and grade B85 1017 ($10,073 - $12,243.80). 24-1946 Attachments:Salary Placement - Chief of Admin I P300 No. 26289 Chief of Administrative Services I - Exempt Reclassification Signed P300 26289.pdf approved Page 39 of 53 39 BOARD OF SUPERVISORS Meeting Minutes June 25, 2024 C.17 0. ADOPT Position Adjustment Resolution No. 26288 to add two (2) additional Human Resources Analyst (AGTF) (unrepresented) positions at salary plan and grade B85 1631 ($7,804.85 - $11,531.32). Positions are assigned to the Human Resources Department and are funded by the Employment and Human Services Department . 24-1945 Attachments:P300 No. 26288 ADOPT EHSD.docx Copy of Cost Analysis for 2 HR FTEs for FY 24-25 - 05.01.2024.xlsx Signed P300 26288.pdf approved C.17 1. ADOPT Position Adjustment Resolution No. 25927 to establish the classification of Supervising Hazardous Materials Specialist and add three positions; and reallocate the salary of the Assistant Director of Hazardous Materials Program on the salary schedule in the Health Services Department. (100% Hazardous Materials Certified Unified Program Agency fees) 24-1954 Attachments:P300-25927 Signed P300 25297.pdf approved C.17 2. ADOPT Position Adjustment Resolution No. 26287 for additional vacation accruals for the Co-Director, Race Equity and Community Empowerment (AJA1) at a rate equal to 160 hours per year effective November, 13, 2023, as recommended by the Human Resources Department. 24-1943 Attachments:P300 Approve ORESJ Dir.docx Signed P300 26287.pdf approved C.17 3. APPROVE and AUTHORIZE the Human Resources Director, or designee, to execute a contract amendment with Smart ERP Solutions, Inc., to increase the payment limit by $147,000 to a new payment limit of $607,000 and to extend the term through June 30, 2027, for the license and support of employee onboarding software. (100% Benefits Administration Fee) 24-1942 approved Information and Technology C.17 4. APPROVE and AUTHORIZE the Purchasing Agent, on behalf of the Chief Information Officer, to execute a purchase order with General Datatech, L.P. not to exceed $3,425,000 for the renewal of CrowdStrike Falcon Complete, a managed endpoint protection service, for the period of July 1, 2024 through June 30, 2027. (100% User Departments) 24-1784 approved Page 40 of 53 40 BOARD OF SUPERVISORS Meeting Minutes June 25, 2024 C.17 5. APPROVE and AUTHORIZE the Purchasing Agent, on behalf of the Chief Information Officer, to execute a purchase order with Spok, Inc. in an amount not to exceed $34,000 for the renewal of Enhanced 911 Enterprise Alert System maintenance, subject to the terms of Spok’s Customer Agreement, for the period of July 1, 2024, through June 30, 2025. (100% User Departments) 24-1785 approved C.17 6. APPROVE and AUTHORIZE the Purchasing Agent, on behalf of the Chief Information Officer, to execute a purchase order with IBM in an amount not to exceed $165,000 for the renewal of Monthly License Charge software, maintenance and support, subject to the terms of IBM’s Customer Agreement, for the period of July 1, 2024, through June 30, 2025. (100% User Departments) 24-1786 approved C.17 7. APPROVE and AUTHORIZE the Purchasing Agent, on behalf of the Chief Information Officer, to execute a purchase order with La Marche Manufacturing Company in an amount not to exceed $25,000 for the purchase of radio parts, equipment, tools, service and repairs, subject to La Marche’s terms and conditions, for the period of July 1, 2024, through June 30, 2025. (100% User Departments) 24-1787 approved C.17 8. APPROVE and AUTHORIZE the Chief Information Officer, or designee, to execute a contract amendment with Graviton Consulting Services, Inc., to increase the payment limit by $240,000 to a new payment limit of $920,000 to provide PeopleSoft technical support services and extend the term through June 30, 2025. (100% User Departments) 24-1788 approved C.17 9. APPROVE and AUTHORIZE the Chief Information Officer, or designee, to execute a contract amendment with AT&T Corp utilizing the California Department of Technology Agreement with AT&T Corp . for network engineer support services to increase the payment limit by $3,200,000 to a new payment limit of $6,000,000 and to extend the term through June 30, 2025. (100% User Departments) 24-1789 approved Page 41 of 53 41 BOARD OF SUPERVISORS Meeting Minutes June 25, 2024 C.18 0. APPROVE and AUTHORIZE the Chief Information Officer, or designee, to execute a contract amendment with Robert Half International, Inc. to increase the payment limit by $750,000 to a new payment limit of $12,750,000 to provide temporary technical support staffing and extend the term through October 31, 2024. (100% User Departments) 24-1790 approved C.18 1. APPROVE and AUTHORIZE the Chief Information Officer, or designee, to execute a contract amendment with EKC Enterprises, Inc. to extend the term through December 31, 2024, with no increase in payment limit, to continue to provide installation and maintenance of telecommunications cabling on an as-needed basis. (100% User Departments) 24-1791 approved C.18 2. APPROVE Budget Amendment No. BDA 24-00247 authorizing the transfer of appropriations in the amount of $302,000 from the Department of Information Technology Telecommunications Division (0060) to Public Works – ISF Fleet Services (0064) for the purchase of four (4) vans and one (1) 4x4 pickup truck. 24-1792 Attachments:BDA-24-00247.pdf approved Library C.18 3. APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the County Librarian, a purchase order with Zoho Corporation in an amount not to exceed $4,600 for the renewal of software to manage networks, servers, applications, and mobile devices, effective upon execution and for one year thereafter. (100% Library Fund) 24-1793 approved C.18 4. APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the County Librarian, a purchase order with Califa Group in an amount not to exceed $136,326 for the renewal of Creative Empire, LLC’s Mango Conversations and Movies Library Edition, Little Pim, and American Sign Language Inside subscriptions through Califa Group, for the period June 28, 2024 through June 27, 2026. (100% Library Fund) 24-1794 approved Page 42 of 53 42 BOARD OF SUPERVISORS Meeting Minutes June 25, 2024 C.18 5. APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the County Librarian, a purchase order with Califa Group in an amount not to exceed $61,785 for the renewal of ProQuest’s Ancestry Library Edition and HeritageQuest Online subscriptions, for the period July 1, 2024 through June 30, 2025. (100% Library Fund) 24-1795 approved C.18 6. APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the County Librarian, a purchase order with Zoom Video Communications, Inc., in an amount not to exceed $10,440 for the renewal of 32 Enterprise Essentials licenses and 1 Webinar 1000 license, effective upon execution and for one year thereafter. (100% Library Fund) 24-1796 approved C.18 7. APPROVE and AUTHORIZE the Purchasing Agent or designee to execute, on behalf of the County Librarian, a purchase order with Bibliotheca Library Solutions, LLC, in an amount not to exceed $1,125,000 to provide self-check machine pedestals and the lease of self-check machines, subject to the terms of Bibliotheca Library Solutions, LLC’s software, service and lease agreement, for the period June 25, 2024 through June 24, 2030. (100% Library Fund) 24-1797 approved C.18 8. APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the County Librarian, a purchase order with EBSCO Publishing, Inc., in an amount not to exceed $109,515 for the renewal of Environment Complete, ConsumerReports.org, MasterFILE Reference eBook Subscription, MasterFILE Complete and EBSCO Discovery Service, for the period August 1, 2024 through July 31, 2025. (100% Library Fund) 24-1798 approved C.18 9. APPROVE and AUTHORIZE the County Librarian, or designee, to apply for and accept a grant in the amount of $50,000 from Sunlight Giving, a private nonprofit corporation, to provide early literacy interactive panels and kiosks for the new Bay Point Library, for the period November 1, 2024 through December 31, 2027. (No County match) 24-1799 approved Page 43 of 53 43 BOARD OF SUPERVISORS Meeting Minutes June 25, 2024 C.19 0. APPROVE and AUTHORIZE the County Librarian to close the Lafayette Library to the public on Saturday, November 2, 2024 at 3:00 p.m., instead of 5:00 p.m. under normal business hours, to host the annual Lafayette Library and Learning Center Foundation’s annual gala . (No fiscal impact) 24-1800 approved C.19 1. RATIFY the County Librarian’s execution of a special event permit with the City of Pleasant Hill, which enabled the Library to host a Summer Reading event at the Pleasant Hill Library on June 18, 2024, as recommended by the County Librarian. (No fiscal impact) 24-1801 approved Probation/Reentry and Justice C.19 2. ACCEPT a bequest in the amount of $50,000 from the Reber Trust to the Contra Costa County Probation Department for athletic-related needs and equipment at Juvenile Hall. (100% Private donation) 24-1802 approved C.19 3. APPROVE and AUTHORIZE the County Probation Officer, or designee, to execute a contract amendment with Behavioral Interventions (B.I.), Incorporated, to increase the payment limit by $65,000 to a new payment limit of $315,000 to provide additional electronic monitoring services and equipment, with no change to the term through May 3, 2027. (100% General Fund) 24-1803 approved C.19 4. APPROVE and AUTHORIZE the County Probation Officer, or designee, to execute a contract with Gettin’ Outta Dodge Ministry, in an amount not to exceed $220,080 to provide spiritual care services to the youth and young adults transitioning back into the community for the period July 1, 2024 through June 30, 2025. (100% State) 24-1804 approved C.19 5. APPROVE and AUTHORIZE the County Probation Officer, or designee, to execute a contract with Bay Area Legal Aid in an amount not to exceed $747,763 to provide free civil legal services for youth throughout Contra Costa County for the period July 1, 2024, through June 30, 2026. (100% State) 24-1805 approved Page 44 of 53 44 BOARD OF SUPERVISORS Meeting Minutes June 25, 2024 C.19 6. APPROVE and AUTHORIZE the County Probation Officer, or designee, to execute a contract with the Contra Costa County Office of Education, in an amount not to exceed $558,576 to provide one-on-one academic support services for justice-involved youth or at risk of involvement for the period July 1, 2024, through June 30, 2025. (100% Juvenile Justice Crime Prevention Act) 24-1806 approved C.19 7. APPROVE Budget Amendment No. BDA-24-00227 authorizing new revenue in the amount of $130,000 from the Probation Department and appropriating it to the Public Works - ISF Fleet Services Fund for the purchase of two vehicles for the Post-Release Community Supervision unit. (100% 2011 Public Safety Realignment, AB 109) (Continued from May 21, 2024) 24-1807 Attachments:BDA-24-00227.pdf approved Public Works C.19 8. ADOPT Resolution No. 2024-226 approving and authorizing the Public Works Director, or designee, to fully close a portion of Olympic Boulevard between Freeman Road and King Drive, on July 11, 2024 from, 9:00 p.m. through 5:00 a.m., for the purpose of setting up and operating a crane from the roadway, Walnut Creek area. (No fiscal impact) RES 2024-226 adopted C.19 9. ADOPT Resolution No. 2024-210 granting a ten-year pipeline franchise renewal to Shore Terminals LLC pursuant to the terms and conditions of County Ordinance No. 2013-19 and County Resolution No. 2013/305 for pipelines located in the unincorporated area of the County near Crockett as recommended by the Public Works Director. (100% Pipeline Franchise Fees) (Continued from June 4, 2024) 2024-210 Attachments:Exhibit 1 (2024) approved Page 45 of 53 45 BOARD OF SUPERVISORS Meeting Minutes June 25, 2024 C.20 0. Acting as the County Board of Supervisors, APPROVE and AUTHORIZE the Chair to execute a grant deed to convey to the Contra Costa Fire Protection District an approximately 1,212 square foot parcel of real property located at 757 First Street in Brentwood for use in the construction of a new fire station and, acting as the Board of Directors of the Contra Costa Fire Protection District, APPROVE and AUTHORIZE the Fire Chief to execute an easement to convey to the County permission to use Fire District property to access County-owned property at 739 First Street in Brentwood. (No fiscal impact) 24-1808 Attachments:Exhibit A - Plat Showing County Owned, FD Owned, and Area to be Conveyed Exhibit B - Fire Station 94 Grant Deed Exhibit C - Form of Easement Signed Grant Deed.pdf approved C.20 1. APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a lease with RPE Muir, LLC, for approximately 8,921 square feet of office space in the building located at 1340 Arnold Drive, Suite 200, Martinez, for a term of five years with renewal options, and at an initial annual rent of $198,046 with annual increases thereafter, as requested by the Health Services Department. (100% General Fund) 24-1809 Attachments:Lease - Health Services Department - 1340 Arnold Drive, Suite 200 approved C.20 2. APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a lease with 777 Arnold Drive, LLC, for the warehouse and office space for the Clerk-Recorder Records Archive, located at 777 Arnold Drive, Suite 150, Martinez, for a term of five years at an initial annual rent of $61,296 for the first year with annual increases thereafter. (100% Recorder Micrographics/Modernization Fund) 24-1810 Attachments:777 Arnold Drive_Clerk Recorder_Lease_Final approved C.20 3. APPROVE and AUTHORIZE the Purchasing Agent or designee to execute, on behalf of the Public Works Director, a blanket purchase order with Kelly Spicers in an amount not to exceed $1,000,000 to provide miscellaneous cut sheet paper, envelopes, and other paper products for the period July 1, 2024 through December 31, 2027. (100% Department User Fees) 24-1811 Attachments:Notice of Intent to Award a Contract - Paper and Env - Kelly Spicers approved Page 46 of 53 46 BOARD OF SUPERVISORS Meeting Minutes June 25, 2024 C.20 4. APPROVE and AUTHORIZE the Purchasing Agent or designee to execute, on behalf of the Public Works Director, a blanket purchase order with Kelly Spicers Stores in an amount not to exceed $750,000 to provide miscellaneous cut sheet paper and other paper products, for the period July 1, 2024 through December 31, 2027. (100% Department User Fees) 24-1812 Attachments:Notice of Intent to Award a Contract - Misc Cut Paper - Kelly Spicer Stores approved C.20 5. APPROVE and AUTHORIZE the Purchasing Agent or designee to execute, on behalf of the Public Works Director, a blanket purchase order with Southland Envelope Company in an amount not to exceed $1,200,000 for miscellaneous envelopes, for the period July 1, 2024 through December 31, 2027, Countywide. (100% Department User Fees) 24-1813 Attachments:Notice of Intent to Award a Contract - Misc Envelopes - Southland approved C.20 6. APPROVE and AUTHORIZE the Purchasing Agent or designee to execute, on behalf of the Public Works Director, a blanket purchase order with Staples Advantage in an amount not to exceed $650,000 for miscellaneous cut sheet paper, envelopes, and other paper products, for the period July 1, 2024 through December 31, 2027, Countywide. (100% Department User Fees) 24-1814 Attachments:Notice of Intent to Award a Contract - Paper and Env - Staples Advantage approved C.20 7. APPROVE and AUTHORIZE the Purchasing Agent or designee to execute, on behalf of the Public Works Director, a blanket purchase order with VERITIV in an amount not to exceed $650,000 for miscellaneous cut sheet paper and other paper products for the period July 1, 2024 through December 31, 2027, Countywide. (100% Department User Fees) 24-1815 Attachments:Notice of Intent to Award a Contract - Misc Cut Paper - Veretiv approved C.20 8. APPROVE and AUTHORIZE the Public Works director, or designee, to execute a contract with RIM Architects, LLP, in an amount not to exceed $900,000 to provide on-call architectural services for various County facilities projects, for the period July 1, 2024 through June 30, 2027, Countywide. (100% Various Funds) 24-1816 approved Page 47 of 53 47 BOARD OF SUPERVISORS Meeting Minutes June 25, 2024 C.20 9. APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment effective June 25, 2024 with TBP/Architecture, Inc., to increase the payment limit by $700,000 to a new payment limit of $2,600,000 for on-call architectural services, with no change to the term, Countywide. (100% Various Funds) 24-1817 approved C.21 0. AWARD and AUTHORIZE the Public Works Director, or designee, to execute a construction contract with FBD Vanguard Construction, Inc ., in the amount of $225,989 for the Bixler Road at Regatta Drive Intersection Improvements Project, Discovery Bay area. (80% Local Road Funds, 20% Transportation Development Act Funds) 24-1818 Attachments:Letter to Zara Construction approved C.21 1. AWARD and AUTHORIZE the Public Works Director, or designee, to execute a construction contract with W.R. Forde Associates, Inc. in the amount of $1,117,880 for the Bay Point Trash Capture Installation, Bay Point area. (100% Caltrans Grant Funds) 24-1819 approved C.21 2. APPROVE Budget Amendment No. BDA-24-00242 authorizing the transfer of $10,000,000 from General Fund Plant Acquisition (BU 0111) to Road Fund Construction (BU 0662) for local grant match share for awards received through the Infrastructure Investment and Jobs Act . (100% General Fund) 24-1820 Attachments:BDA-24-00242.pdf approved Risk Management C.21 3. APPROVE and AUTHORIZE the Director of Risk Management, or designee, to execute a contract cancellation with Tuell & Associates, Inc . for their existing contract in the amount of $1,500,000 to provide staffing services for the period of March 20, 2023, through January 31, 2025; APPROVE and AUTHORIZE the Director of Risk Management, or designee, to execute a contract with Tuell & Associates in an amount not to exceed $2,000,000 to provide workers’ compensation and risk management staffing services for the period of July 1, 2024, through June 30, 2027. (100% Workers' Compensation and General Liability Internal Services Funds) 24-1821 approved Page 48 of 53 48 BOARD OF SUPERVISORS Meeting Minutes June 25, 2024 C.21 4. DENY claims filed by A.C.C.W, a minor by & through their Guardian Ad Litem and mother, A. Carter; Abel Arias; Charlene Spencer Dickinson; Kwesi Guss; The Estate of Joseph Martino (3); Lisa Martino (3); Vincent Martino (3); Brian Albert McIntyre; and David Sato. DENY late claim filed by Lynnette Watts. DENY amended claim filed by Sugro Claims, Inc., o/b/o Geico Insurance, a subrogee of Daniel Hilsabeck. 24-1822 approved Sheriff C.21 5. ADOPT Resolution No. 2024-230 authorizing the Sheriff-Coroner, or designee to apply for and accept grant funding, including contract amendments, with the Office of Attorney General, California Department of Justice, Division of Law Enforcement for the Tobacco Law Enforcement Grant Program, with an initial allocation of $266,909 for law enforcement operations to decrease juvenile access and use of tobacco products for the period November 1, 2024 through June 30, 2028. (100% State) RES 2024-230 adopted C.21 6. ADOPT Resolution No.2024-231 authorizing the Sheriff-Coroner, or designee, to apply for and accept grant funding, including contract amendments and extensions, with the U.S. Department of Justice, Office of Justice Programs, 2024 DNA Capacity Enhancement for the Backlog Reduction Program Grant, with an initial amount of $292,889, for the purchase scientific equipment to process DNA evidence, for the initial period of July 1, 2024 through June 30, 2026. (100% Federal revenue, no County match) RES 2024-231 adopted C.21 7. APPROVE Budget Amendment No. BDA-24-00250, authorizing the transfer of appropriations in the amount of $442,008 from equipment replacement reserves to the Office of the Sheriff's transportation fund for the purchase of a transport bus for incarcerated individuals, and APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Sheriff-Coroner, a purchase order with Braun Northwest, Inc. for the purchase of one 2025 North Star transport bus. (100% General Fund) 24-1837 Attachments:BDA-24-00250.pdf approved Page 49 of 53 49 BOARD OF SUPERVISORS Meeting Minutes June 25, 2024 C.21 8. APPROVE and AUTHORIZE the Sheriff-Coroner, or designee, to execute a contract amendment with Global Tel *Link Corporation, to increase the County monthly reimbursement amount from $12,000 to $20,000, for inmate communication services in the adult detention facilities. (No fiscal impact) 24-1838 approved C.21 9. APPROVE and AUTHORIZE the Sheriff-Coroner, or designee, to accept a donation in the amount of $10,000 from Marathon Petroleum Corporation to support the Bay Point Bike and Safety Rodeos hosted by the Office of the Sheriff. (100% Restricted Donation Revenue) 24-1839 approved C.22 0. APPROVE and AUTHORIZE the Sheriff-Coroner, or designee, to execute a contract with Quest Software, Inc. in an amount not to exceed $28,016 to provide software updates and vendor support services, for the period August 31, 2023 through August 31, 2026. (100% General Fund) 24-1840 approved C.22 1. APPROVE and AUTHORIZE the Sheriff-Coroner, or designee, to execute a contract with MCM Technology, LLC, in an amount not to exceed $13,637 to provide annual support and maintenance to the Office of the Sheriff, for the period September 1, 2023 through September 30, 2024. (100% General Fund) 24-1841 approved C.22 2. APPROVE and AUTHORIZE the Sheriff-Coroner, or designee, to execute a contract with Space Exploration Technologies Corp . with an initial payment limit of $2,948 and monthly service payments of $140 for the purchase of high-performance hardware and monthly satellite internet services for the West County Detention Facility, from June 1, 2024 and in effect until terminated by either party. (100% General Fund) 24-1842 approved Treasurer - Tax Collector C.22 3. AUTHORIZE the Treasurer-Tax Collector to work with Central Contra Costa Sanitary District (Central San) to determine a mutually acceptable date for withdrawal of Central San’s monies from the County Treasury by August 16, 2025, pursuant to Resolution No. 2024-009 adopted by Central San. 24-1823 Attachments:Central San Resolution No. 2024-009 approved Veterans Services Page 50 of 53 50 BOARD OF SUPERVISORS Meeting Minutes June 25, 2024 C.22 4. AUTHORIZE the Chair of the Board of Supervisors to sign the County Subvention Program Certificates of Compliance for the County Subvention and Medi-Cal Cost Avoidance Programs as administered by the California Department of Veterans Affairs, as recommended by the Veterans Services Officer. 24-1824 Attachments:Cert of Compl MediCal 24-25 Cert of Compliance Subvention 1st 6 mo FY 24-25 2024-06-25 C.224 Signed Subvention Cert.pdf approved Page 51 of 53 51 BOARD OF SUPERVISORS Meeting Minutes June 25, 2024 GENERAL INFORMATION The Board meets in all its capacities pursuant to Ordinance Code Section 24-2.402. Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the Clerk of the Board to a majority of the members of the Board of Supervisors less than 96 hours prior to that meeting are available for public inspection at 1025 Escobar Street, First Floor, Martinez, CA 94553, during normal business hours. All matters listed under CONSENT ITEMS are considered by the Board to be routine and will be enacted by one motion. There will be no separate discussion of these items unless requested by a member of the Board before the Board votes on the motion to adopt. Each member of the public will be allowed two minutes to comment on the entire consent agenda. Persons who wish to speak on matters set for PUBLIC HEARINGS will be heard when the Chair calls for public testimony. Each speaker during public testimony will be limited to two minutes. After public testimony, the hearing is closed and the matter is subject to discussion and action by the Board. Comments on matters listed on the agenda or otherwise within the purview of the Board of Supervisors can be submitted to the office of the Clerk of the Board via mail: Board of Supervisors, 1025 Escobar Street, First Floor, Martinez, CA 94553 or to clerkoftheboard@cob.cccounty.us. In the interest of facilitating the business of the Board, the total amount of time that a member of the public may use in addressing the Board on all agenda items is 10 minutes. Time limits for public speakers may be adjusted at the discretion of the Chair. The County will provide reasonable accommodations for persons with disabilities planning to attend Board meetings who contact the Clerk of the Board at least 24 hours before the meeting, at (925) 655-2000. Anyone desiring to submit an inspirational thought nomination for inclusion on the Board Agenda may contact the Office of the County Administrator or Office of the Clerk of the Board, 1025 Escobar Street, Martinez, California. Subscribe to receive to the weekly Board Agenda by calling the Office of the Clerk of the Board, (925) 655-2000 or using the County's on line subscription feature at the County’s Internet Web Page, where agendas and supporting information may also be viewed: www.contracosta.ca.gov DISCLOSURE OF CAMPAIGN CONTRIBUTIONS Pursuant to Government Code section 84308, members of the Board of Supervisors are disqualified and not able to participate in any agenda item involving contracts (other than competitively bid, labor, or personal employment contracts), franchises, discretionary land use permits and other entitlements if the Board member received, since January 1, 2023, more than $250 in campaign contributions from the applicant or contractor, an agent of the applicant or contractor, or any financially interested participant who actively supports or opposes the County’s decision on the agenda item. Members of the Board of Supervisors who have received, and applicants, contractors or their agents who have made, campaign contributions totaling more than $250 to a Board member since January 1, 2023, are required to disclose that fact for the official record of the subject proceeding. Disclosures must include the amount of the campaign contribution and identify the recipient Board member, and may be made either in writing to the Clerk of the Board of Supervisors before the subject hearing or by verbal disclosure at the time of the hearing. Page 52 of 53 52 BOARD OF SUPERVISORS Meeting Minutes June 25, 2024 BOARD OF SUPERVISORS STANDING COMMITTEES For more information please visit the Board of Supervisors Standing Committees page here: https://www.contracosta.ca.gov/8633/Board-of-Supervisors-Standing-Committees Airport Committee: September 19, 2024 at 10 a.m. Equity Committee: July 15, 2024 at 10:30 a.m. Family and Human Services Committee: July 22, 2024 at 10:30 a.m. Finance Committee: July 1, 2024 Canceled/Next meeting August 5, 2024 at 9:30 am. Head Start Advisory Committee: July 15, 2024 at 9:00 a.m. Internal Operations Committee: July 8, 2024 at 11:00 a.m. Legislation Committee: July 22, 2024 at 1:00 p.m. Los Medanos Healthcare Operations Committee: August 12, 2024 at 1:00 p.m. Public Protection Committee: July 1, 2024 at 1:00 p.m. Canceled/ Next meeting August 5, 2024 at 1:00 p.m. Sustainability Committee: July 15, 2024 at 1:00 p.m. Transportation, Water and Infrastructure Committee: July 8, 2024 at 9:30 a.m. AGENDA DEADLINE: Thursday, 12 noon, 12 days before the Tuesday Board meetings . Glossary of Acronyms, Abbreviations, and other Terms Contra Costa County has a policy of making limited use of acronyms, abbreviations, and industry-specific language in its Board of Supervisors meetings and written materials. For a list of commonly used language that may appear in oral presentations and written materials associated with Board meetings, please visit https://www.contracosta.ca.gov/8464/Glossary-of-Agenda-Acronyms . Page 53 of 53 53 May 31, 2024 TO: Clerk of the Board FROM: Marshall Bennett, EMS Director SUBJ: Filing of Tentative Report for CSA EM-1, FY 2024-25 Attached is the tentative report for CSA EM-1 for FY 2024-25 filed pursuant to Ordinance Code Section 1012-2.602. Also attached is a copy of the notice of the Board Hearing, which you have set for June 25, 2024, at 9:30 a.m. This notice is being published pursuant to Government Code Section 6066 and the appropriate affidavit of publication will be forwarded to you. A Board Resolution and Board Order have been prepared and will be submitted with the required number of copies through the normal channels. Thank you. Attachments cc: County Administrator Health Services Director 54 May 31, 2024 The attached Tentative Report for County Service Area EM-1 (Zones A and B) for Fiscal Year 2024-25 is hereby filed pursuant to Ordinance Code Section 1012-2.602. _____________________________________ Marshall Bennett, EMS Director 55 - 1 - CONTRA COSTA HEALTH SERVICES Emergency Medical Services Agency May 31, 2024 County Service Area EM-1 (Zones A and B) Tentative Report Fiscal Year 2024-25 County Service Area EM-1 has been established to provide enhanced emergency medical services as a miscellaneous extended service within two designated zones: Zone A: Those parcels located within the territory of the San Ramon Valley Fire Protection District. Zone B: Those parcels located within Contra Costa County, but not within Zone A, above. ASSESSMENTS will be levied on each parcel based upon a formula using the following factors: BENEFIT UNIT: A number of BENEFIT UNITS has been assigned to each parcel based upon the Assessor's Use Code classification. For example, a single-family residence (Use Code 11) is assigned one BENEFIT UNIT. Parcels with other Use Code classifications are assigned a number of BENEFIT UNITS based upon the relative benefit from the miscellaneous extended services provided under CSA EM-1. Exhibit A is a Table of BENEFIT UNITS showing the number of BENEFIT UNITS assigned parcels for each Use Code classification. RATE: The RATE is the dollar amount of the ASSESSMENT levied per BENEFIT UNIT. Separate RATES have been established for each zone based upon the miscellaneous extended services to be provided within that zone. The formula for calculating the ASSESSMENT on each parcel is as follows: ASSESSMENT = BENEFIT UNITS x RATE 56 Zone A The RATE which has been established for Zone A is: $3.94 per BENEFIT UNIT Exhibit B is the "Zone A - Table of Assessments," showing the ASSESSMENT established for each parcel according to its USE CODE. A description of each parcel and the USE CODE number assigned thereto is contained in Exhibit C. The total ASSESSMENTS for Zone A are $239,091.02 based upon 52,100 ASSESSED PARCELS. Zone B The RATE which has been established for Zone B is: $10.00 per BENEFIT UNIT Exhibit D is the "Zone B - Table of Assessments," showing the ASSESSMENT established for each parcel according to its USE CODE. A description of each parcel and the USE CODE number of assigned thereto is contained in Exhibit E. The total ASSESSMENTS for Zone B are $4,574,380.00 based upon 302,906 ASSESSED PARCELS. 57 A - 1 Exhibit A COUNTY SERVICE AREA EM-1 (ZONES A AND B) Table of Benefit Units Benefit Use Units Code Description RESIDENTIAL: 0.0 10 Vacant, unbuildable 1.0 11 Single family, 1 residential on 1 Site and Duets w/o minor common areas 1.0 12 Single family, 1 residential on 2 or more sites 2.0 13 Single family, 2 or more residential on 1 or more sites 1.0 14 Single family on other than single family land 0.0 15 Miscellaneous improvements, 1or more site, incl. trees and vines 0.0 16 Single family attached residence, townhouse, and duets 0.0 17 Vacant, 1 site (includes PUD sites) 0.5 18 Vacant, 2 or more sites 1.0 19 Single family detached res. with major common area (pool, tennis, clubhouse, or other amenities), Cluster Homes MULTIPLE: 0.5 20 Vacant 2.0 21 Duplex 3.0 22 Triplex 4.0 23 Fourplex 3.0 24 Combinations, e.g., single and a double 5.0 25 Apartments, 5-12 units, inclusive 13.0 26 Apartments, 13-24 units, inclusive 25.0 27 Apartments, 25-59 units, inclusive 60.0 28 Apartments, 60 units or more 1.0 29 Condos, cooperatives (-1 Single Family) (-2 Rossmoor) COMMERCIAL: 0.5 30 Vacant 3.0 31 Commercial stores (not supermarkets) 3.0 32 Small grocery stores (7-11, mom and pop, quick stop) 3.0 33 Office buildings 10.0 34 Medical, dental 3.0 35 Service stations; car washes; bulk plants; mini lube 3.0 36 Auto repair 3.0 37 Community facilities; recreational; swim pool association 3.0 38 Golf courses 3.0 39 Bowling alleys 58 A - 2 COUNTY SERVICE AREA EM-1 (ZONES A AND B) Table of Benefit Units (Continued) Benefit Use Units Code Description COMMERCIAL 3.0 40 Boat Harbors 3.0 41 Supermarkets (not in shopping centers) 15.0 42 Shopping centers (all parcels include vacant for future shopping center) 3.0 43 Financial buildings (insurance and title companies, banks, savings, and loans) 20.0 44 Motels, hotels, and mobile home parks 3.0 45 Theaters 3.0 46 Drive-in restaurants (hamburgers, taco, etc.) 3.0 47 Restaurants (not drive-in; inside service only) 3.0 48 Multiple and commercial; miscellaneously improved 3.0 49 New car auto agencies INDUSTRIAL: 0.5 50 Vacant Land 20.0 51 Industrial Park (with structures) 3.0 52 Research and Development, with or without structures 20.0 53 Light industrial 500.0 54 Heavy industrial 3.0 55 Mini-warehouse (public storage) 3.0 56 Miscellaneous improvements, including trees & vines on light or heavy industrial 0.0 57 (unassigned) 0.0 58 (unassigned) 0.0 59 Pipeline rights-of-way LAND: 0.0 60 (unassigned) 1.0 61 Rural, residential improved; 1 to 10 acres 1.0 62 Rural, with or without miscellaneous structures, 1 to 10 acres 1.0 63 Urban acreage, 10 to 40 acres 2.0 64 Urban acreage, more than 40 acres 1.0 65 Orchards, vineyards, row crops, irrigated pastures, 10 to 40 acres 2.0 66 Orchards, vineyards, row crops, irrigated pastures over 40 acres 1.0 67 Dry farming, grazing and pasturing, 10 to 40 acres 2.0 68 Dry farming, grazing and pasturing, over 40 acres 1.0 69 Agricultural preserves 59 A - 3 COUNTY SERVICE AREA EM-1 (ZONES A AND B) Table of Benefit Units (Continued) Benefit Use Units Code Description INSTITUTIONAL: 50.0 70 Convalescent hospitals and rest homes 0.0 71 Churches 1.0 72 Schools & colleges, public or private, with or without improvements 100.0 73 Hospitals, with or without improvements 1.0 74 Cemeteries, mortuaries 1.0 75 Fraternal and service organizations, group homes, shelters 25.0 76 Retirement housing complex 0.0 77 Cultural uses (libraries, museums) 3.0 78 Parks and playgrounds 0.0 79 Government- owned, with or without buildings (federal, state, city, BART) MISCELLANEOUS: 0.0 80 Mineral rights (productive/nonproductive) 0.0 81 Private roads 3.0 82 Pipelines and canals 0.0 83 State board assessed parcels 1.0 84 Utilities, with or without buildings (not assessed by SBE) 1.0 85 Public and private parking 1.0 86 Taxable municipally- owned property 0.0 87 Common area parcels in PUD's (open spaces, recreational facilities) 0.0 88 Mobile home 0.0 89 Other, split parcels in different Tax Code Areas 1.0 99 Awaiting assignment 60 B - 1 Exhibit B COUNTY SERVICE AREA EM-1 Zone A - Table of Assessments Use Benefit Zone A Code Units Rate Assessment 10 0.0 $3.94 $0.00 11 1.0 $3.94 $3.94 12 1.0 $3.94 $3.94 13 2.0 $3.94 $7.88 14 1.0 $3.94 $3.94 15 0.0 $3.94 $0.00 16 0.0 $3.94 $0.00 17 0.0 $3.94 $0.00 18 0.5 $3.94 $1.97 19 1.0 $3.94 $3.94 20 0.5 $3.94 $1.97 21 2.0 $3.94 $7.88 22 3.0 $3.94 $11.82 23 4.0 $3.94 $15.76 24 3.0 $3.94 $11.82 25 5.0 $3.94 $19.70 26 13.0 $3.94 $51.22 27 25.0 $3.94 $98.50 28 60.0 $3.94 $236.40 29 1.0 $3.94 $3.94 30 0.5 $3.94 $1.97 31 3.0 $3.94 $11.82 32 3.0 $3.94 $11.82 33 3.0 $3.94 $11.82 34 10.0 $3.94 $39.40 35 3.0 $3.94 $11.82 36 3.0 $3.94 $11.82 37 3.0 $3.94 $11.82 38 3.0 $3.94 $11.82 39 3.0 $3.94 $11.82 40 3.0 $3.94 $11.82 41 3.0 $3.94 $11.82 42 5.0 $3.94 $59.10 61 B - 2 COUNTY SERVICE AREA EM-1 Zone A- Table of Assessments (continued) Use Benefit Zone A Code Units Rate Assessment 43 3.0 $3.94 $11.82 44 0.0 $3.94 $78.80 45 3.0 $3.94 $11.82 46 3.0 $3.94 $11.82 47 3.0 $3.94 $11.82 48 3.0 $3.94 $11.82 49 3.0 $3.94 $11.82 50 0.5 $3.94 $1.97 51 0.0 $3.94 $78.80 52 3.0 $3.94 $11.82 53 0.0 $3.94 $78.80 54 500.0 $3.94 $1,970.00 55 3.0 $3.94 $11.82 56 3.0 $3.94 $11.82 57 0.0 $3.94 $0.00 58 0.0 $3.94 $0.00 59 0.0 $3.94 $0.00 60 0.0 $3.94 $0.00 61 1.0 $3.94 $3.94 62 1.0 $3.94 $3.94 63 1.0 $3.94 $3.94 64 2.0 $3.94 $7.88 65 1.0 $3.94 $3.94 66 2.0 $3.94 $7.88 67 1.0 $3.94 $3.94 68 2.0 $3.94 $7.88 69 1.0 $3.94 $3.94 70 50.0 $3.94 $197.00 71 0.0 $3.94 $0.00 72 1.0 $3.94 $3.94 73 100.0 $3.94 $394.00 74 1.0 $3.94 $3.94 75 1.0 $3.94 $3.94 62 B - 3 COUNTY SERVICE AREA EM-1 Zone A - Table of Assessments (continued) Use Benefit Zone A Code Units Rate Assessment 76 25.0 $3.94 $98.50 77 0.0 $3.94 $0.00 78 3.0 $3.94 $11.82 79 0.0 $3.94 $0.00 80 0.0 $3.94 $0.00 81 0.0 $3.94 $0.00 82 3.0 $3.94 $11.82 83 0.0 $3.94 $0.00 84 1.0 $3.94 $3.94 85 1.0 $3.94 $3.94 86 1.0 $3.94 $3.94 87 0.0 $3.94 $0.00 88 0.0 $3.94 $0.00 89 0.0 $3.94 $0.00 99 1.0 $3.94 $3.94 63 C - 1 Exhibit C COUNTY SERVICE AREA EM-1 Zone A - Parcel Descriptions, Use Codes, and Benefit Units On file at: Contra Costa Emergency Medical Services Agency 777 Arnold Drive, Suite 110, Martinez, CA 94553 64 D - 1 Exhibit D COUNTY SERVICE AREA EM-1 Zone B - Table of Assessments Use Benefit Zone B Code Units Rate Assessment 10 0.0 $10.00 $0.00 11 1.0 $10.00 $10.00 12 1.0 $10.00 $10.00 13 2.0 $10.00 $20.00 14 1.0 $10.00 $10.00 15 0.0 $10.00 $0.00 16 0.0 $10.00 $0.00 17 0.0 $10.00 $0.00 18 0.5 $10.00 $5.00 19 1.0 $10.00 $10.00 20 0.5 $10.00 $5.00 21 2.0 $10.00 $20.00 22 3.0 $10.00 $30.00 23 4.0 $10.00 $40.00 24 3.0 $10.00 $30.00 25 5.0 $10.00 $50.00 26 13.0 $10.00 $130.00 27 25.0 $10.00 $250.00 28 60.0 $10.00 $600.00 29 1.0 $10.00 $10.00 30 0.5 $10.00 $5.00 31 3.0 $10.00 $30.00 32 3.0 $10.00 $30.00 33 3.0 $10.00 $30.00 34 10.0 $10.00 $100.00 35 3.0 $10.00 $30.00 36 3.0 $10.00 $30.00 37 3.0 $10.00 $30.00 38 3.0 $10.00 $30.00 39 3.0 $10.00 $30.00 40 3.0 $10.00 $30.00 41 3.0 $10.00 $30.00 42 15.0 $10.00 $150.00 43 3.0 $10.00 $30.00 65 D - 2 COUNTY SERVICE AREA EM-1 Zone B - Table of Assessments (continued) Use Benefit Zone B Code Units Rate Assessment 44 20.0 $10.00 $200.00 45 3.0 $10.00 $30.00 46 3.0 $10.00 $30.00 47 3.0 $10.00 $30.00 48 3.0 $10.00 $30.00 49 3.0 $10.00 $30.00 50 0.5 $10.00 $5.00 51 20.0 $10.00 $200.00 52 3.0 $10.00 $30.00 53 20.0 $10.00 $200.00 54 500.0 $10.00 $5,000.00 55 3.0 $10.00 $30.00 56 3.0 $10.00 $30.00 57 0.0 $10.00 $0.00 58 0.0 $10.00 $0.00 59 0.0 $10.00 $0.00 60 0.0 $10.00 $0.00 61 1.0 $10.00 $10.00 62 1.0 $10.00 $10.00 63 1.0 $10.00 $10.00 64 2.0 $10.00 $20.00 65 1.0 $10.00 $10.00 66 2.0 $10.00 $20.00 67 1.0 $10.00 $10.00 68 2.0 $10.00 $20.00 69 1.0 $10.00 $10.00 70 50.0 $10.00 $500.00 71 0.0 $10.00 $0.00 72 1.0 $10.00 $10.00 73 100.0 $10.00 $1,000.00 74 1.0 $10.00 $10.00 75 1.0 $10.00 $10.00 76 25.0 $10.00 $250.00 66 D - 3 COUNTY SERVICE AREA EM-1 Zone B - Table of Assessments (continued) Use Benefit Zone B Code Units Rate Assessment 77 0.0 $10.00 $0.00 78 3.0 $10.00 $30.00 79 0.0 $10.00 $0.00 80 0.0 $10.00 $0.00 81 0.0 $10.00 $0.00 82 3.0 $10.00 $30.00 83 0.0 $10.00 $0.00 84 1.0 $10.00 $10.00 85 1.0 $10.00 $10.00 86 1.0 $10.00 $10.00 87 0.0 $10.00 $0.00 88 0.0 $10.00 $0.00 89 0.0 $10.00 $0.00 99 1.0 $10.00 $10.00 67 E - 1 Exhibit E COUNTY SERVICE AREA EM-1 Zone B - Parcel Descriptions, Use Codes, and Benefit Units On file at: Contra Costa Emergency Medical Services Agency 777 Arnold Drive, Suite 110, Martinez, CA 94553 68 Attachment 1 CDDP23-03024 Findings and Conditions of Approval 69 Board of Supervisors – June 25, 2024 CDDP23-03024 Page 1 of 10 FINDINGS AND CONDITIONS OF APPROVAL FOR COUNTY FILE CDDP23-03024; CARI ROSNER JELEN (APPLICANT), ELENA SAXONHOUSE (OWNER) FINDINGS A. Kensington Combining District Findings County Code Section 84-74.1206(b) requires a project within the Kensington Combining District to satisfy seven criteria to be approved. 1. Recognizing the rights of property owners to improve the value and enjoyment of their property. Project Finding: The project is a 993 square-foot two-story addition to the northern side of an existing single-family residence in the R-6 Single-Family Residential District. The proposed addition is in conformance with minimum setback, minimum side and rear yards, maximum building height, and minimum off-street parking requirements applicable to development in the R-6 District. Construction of a residential addition conforming to these development standards is permitted following the application review procedures for the Kensington Combining District, absent substantial impacts to neighboring parcels in terms of views, privacy, or solar access. The property owners have indicated that the increased square-footage is necessary to accommodate the needs of their family, while also providing office areas to better accommodate working from home. Additionally, the proposed two-story configuration will allow for improved views of the San Francisco Bay and city skyline from within the existing residence, similar to those enjoyed by residents of numerous other properties in the immediate vicinity. 2. Recognizing the rights of property owners of vacant lots to establish a residence that is compatible with the neighborhood in terms of bulk, scale, and design. Project Finding: The subject parcel is not a vacant lot. Therefore, this criterion does not apply. 3. Minimizing impacts upon surrounding neighbors. Project Finding: The project involves a two-story residential addition that is in conformance with all applicable development standards for the R-6 District. Section 70 Board of Supervisors – June 25, 2024 CDDP23-03024 Page 2 of 10 84-74.204(b) of the Kensington Combining District Ordinance specifies that the ordinance is intended to promote the community’s values of preservation of views, light and solar access, privacy, parking, residential noise levels. The project is consistent with these values as discussed below: • Views: The appellant refers to photographs showing that the proposed addition, represented by story poles previously installed by the applicant, would block views of the City of Emeryville skyline from a southern-facing dining room window within 36 Anson Way. The Staff Reports prepared for Zoning Administrator (ZA) and County Planning Commission (CPC) hearings included photographs of the story poles, and a discussion of the impact on views from this southern facing window. As noted in prior Staff Reports, existing views from this window predominantly consist of neighboring residences and neighborhood trees that do not constitute a “view” as defined by the Kensington Ordinance. During the public hearing held February 5, 2024, the owner of 36 Anson Way stressed to the ZA that her southerly views of Emeryville are typically of higher quality, and that the weather conditions on the date of CDD staff’s visit adversely affected visibility. During public hearings held on February 5 (ZA), and March 27, 2024 (CPC), the ZA and CPC separately acknowledged that the project would obstruct views of Emeryville when viewed from the appellant’s dining room window and specified that this alone would not necessarily conflict with the Kensington Ordinance unless it was determined to be a substantial impact to the neighbor’s views. The appellant’s residence at 36 Anson Way includes several western facing windows which offer unobstructed views across the San Francisco Bay through the Golden Gate. The entire expanse of the Golden Gate Bridge, Angel Island, and Alcatraz Island are prominently visible from multiple vantage points within the appellant’s residence, including kitchen, living room, and bedroom areas located on the upper floor. Despite the relatively poor visibility on the date of staff’s visit, the aforementioned scenic features were immediately apparent on the western horizon. Photographic evidence included in the record provides additional context as to the quality of the viewing corridor to the west, as photographed by CDD staff from the rear yard at the southwestern corner of the appellant’s home on October 20, 2023. 71 Board of Supervisors – June 25, 2024 CDDP23-03024 Page 3 of 10 The upper floor of the appellant’s home includes four western facing windows and a sliding glass door, through which they presently enjoy westerly views. The proposed addition would have no impact whatsoever on the western facing view corridor depicted above, as viewed from any habitable area within the appellant’s home. Additionally, when standing directly in front of the appellant’s impacted southern facing window, westerly views towards the bay will remain unobstructed by the addition. The appellant’s existing westerly views are both more numerous and of objectively higher quality than that of their southerly views - in terms of scenic landscape, their visibility in less than ideal atmospheric conditions, as well as the lack of existing view obstructions. In approving the project at the public hearing of February 5, 2024, the ZA stated on multiple occasions that a project is not required to demonstrate “no impact” on neighboring properties to comply with the Kensington Ordinance, rather, he specified that some degree of impacts (view, privacy, solar access, or otherwise) are expected to arise from any new construction and that the Kensington Ordinance is designed to prevent substantial impacts, as determined by the County Zoning Administrator, and in the case of appeals, by the County Planning Commission and Board of Supervisors. Considering that the proposed addition to 40 Anson Way would only affect a relatively lower quality southerly view from an upstairs south-facing window, and that it does not impact the primary westerly views from several other habitable areas within the neighboring property owner’s home, the ZA found that the project would have a marginal impact on views enjoyed from appellants property. On March 27, 2024, the CPC agreed with the ZA’s finding that project view impacts on the northerly neighbors’ views of Emeryville are less than substantial and upheld the ZA’s approval of the project. Therefore, the project is consistent with view protections codified in the Kensington Ordinance because it does not substantially degrade the quality of existing views, as enjoyed from several vantage points within habitable areas of the appellant’s home. • Privacy: The project proposes a two-story addition to the northern side of the existing single-family residence on the subject parcel. The neighboring property nearest to the proposed addition is the adjacent property to the north at 36 Anson Way. All upper-level windows of the residence at 36 Anson Way are oriented either towards the street to the east, or towards the scenic San Francisco Bay to the west. Since the addition does not include any northern or 72 Board of Supervisors – June 25, 2024 CDDP23-03024 Page 4 of 10 southern facing windows, the project will not substantially impair privacy for next door neighboring parcels, including the residence at 36 Anson Way. Therefore, the project minimizes privacy impacts upon surrounding neighbors. • Light and Solar Access: The potential for residential construction to limit light and solar access on neighboring properties are predominantly influenced by siting (i.e. setbacks), size, and height. The project includes a two-story addition behind an existing garage on the northern side of the existing single-family residence on the subject parcel. The northern side of the existing residence is presently one-story and approximately 13 feet in height. The two-story addition will expand the residential footprint and increase the northerly height of the home to 24 feet. The proposed addition will be located at least 42 feet 8 inches and 63 feet 2 inches from the western rear and southern side property lines respectively, and even further from homes located to the east across Anson Way. Therefore, the project will have negligible impacts to light or solar access on neighboring properties to the south, east, and west of the subject parcel. The proposed addition will be located 8 feet 3 inches from the northern side property line (where 5 feet is the minimum required) and will be situated approximately 15 to 20 feet south of the existing adjacent residence to the north at 36 Anson Way. The 15 to 20 feet of separation between adjacent residences is typical for development in the R-6 District, where development standards allow for as little as 10 feet of separation. It is not uncommon for adjacent homes in the Kensington community to have less than 10 feet of separation due to lot dimensions and/or existing legal non-conforming residences constructed prior to the implementation of the County zoning code. Additionally, the 24-foot height of the proposed addition conforms to the 35- foot maximum permissible building height for residential development in the R-6 District. In a letter dated September 18, 2023, the consultant to the owner of the neighboring adjacent property to the north at 36 Anson Way, expressed a concern, amongst others, that the project unreasonably impairs access to daylight by casting shadows on the 36 Anson Way property. The letter includes a diagram depicting shadows cast on the property at 9 AM, 12 noon, and 3 PM on the winter solstice, whereon the proposed addition is approximated to cast 73 Board of Supervisors – June 25, 2024 CDDP23-03024 Page 5 of 10 a shadow over the western portion of the 36 Anson Way residence and rear yard at 9am, and over the southernmost portions of this residence at noon. Notably, the shadow analysis provided by the neighbor’s consultant is limited to conditions expected at a specific time of year when the daylight hours are shortest (i.e. the sun rises later and sets earlier than any other date) and when the sun rises at its southernmost location in the sky. Using a web-based application (www.suncalc.org) that shows the movement of the sun for a certain date at a certain place, staff has prepared a Shadow Analysis to approximate the project’s effect on solar access for the summer solstice, and at the equinox. The shadow analysis shows the sun rising further to the north and higher in the sky throughout the rest of the year, and the extent of shadows cast on the northerly parcel are typically much less throughout the year than depicted by the consultant. A subsequent 3D Shadow Analysis prepared by staff utilizing a second web-based application (https://shademap.app), confirmed staff’s findings regarding the non-substantial shadow impacts throughout most of the year. The 3D shadow analysis also suggests that the project impacts on solar access on the date of the Winter Solstice would be less significant than previously assumed, and that the appellants upstairs dining room window would only be partially shaded by the project on this date (if at all). Therefore, the project is not expected to affect the neighboring residence’s solar access to any significant degree. 4. Protecting the value and enjoyment of the neighbors’ property. Project Finding: As previously mentioned, the addition will not significantly block any views in the project neighborhood or decrease privacy or access to sunlight. Therefore, absent significant impacts on neighboring parcels, the addition will preserve the value and enjoyment of the neighbors’ property. 5. Maintaining the community’s property values. Project Finding: The project involves an addition to an existing single-family residence in an established residential neighborhood. The proposal does not involve a noncompatible land use that conflicts with the surrounding residential community in a manner that may negatively affect property values. Additionally, the project does not substantially affect scenic views, privacy, or solar access for neighboring parcels to any significant degree. Therefore, the project maintains the community’s property values. 74 Board of Supervisors – June 25, 2024 CDDP23-03024 Page 6 of 10 6. Maximizing the use of existing interior space. Project Finding: The existing single-family residence consists of a main floor at street level having approximately 1,576 square feet of living area and a 372 square foot two- car garage. A lower level beneath the southern end of the existing residence provides an additional 373 square feet of conditioned living space. There is no existing interior space within the residence that is not presently being utilized as part of the residence. Thus, the 993 square-foot increase in living space sought by the property owners cannot feasibly be accomplished within the existing building envelope. Therefore, staff finds that the project maximizes the use of existing interior space. 7. Promoting the general welfare, public health, and safety. Project Finding: The residential addition does not change the land use on the subject parcel and as described above, will have minimal impact on neighboring properties. The project’s compliance with applicable zoning standards and the requirement to obtain building permits will ensure that the addition does not present a hazard to public health and safety for the occupants or community at large. Thus, the project promotes the general welfare, public health, and safety of the Kensington community. D. Environmental Findings The 993 square-foot two-story addition to the northern side of an existing single- family residence is categorically exempt under CEQA Guidelines Section 15301(e)(2), which provides a Class 1 exemption for additions to existing structures of no more than 10,000 square feet in an area that is not environmentally sensitive and where all public services and facilities are available for maximum development permissible in the General Plan. CONDITIONS OF APPROVAL FOR COUNTY FILE CDDP23-03024 Project Approval 1. Development Plan CDDP23-03024 to allow a 993 square-foot two-story addition to the northern side of an existing single-family residence is APPROVED. 75 Board of Supervisors – June 25, 2024 CDDP23-03024 Page 7 of 10 2. The Development Plan approval describe above is based on the application and project plans received by the Department of Conservation and Development, Community Development Division (CDD) on July 11, 2023. 3. Any deviation from the approved plans shall require review and approval by the CDD and may require the filing of a new Kensington Design Review application. Building Permits 5. No construction is approved with this permit. Any construction at the subject parcel will require issuance of building permits from the Department of Conservation and Development, Building Inspection Division, prior to commencement of work. Application Costs 6. This application was subject to an initial application deposit of $3,000.00, which was paid with the application submittal, plus time and material costs if the application review expenses exceed 100% of the initial deposit. Any additional fee due must be paid prior to an application for a grading or building permit, or 60 days of the effective date of this permit, whichever occurs first. The fees include costs through permit issuance and final file preparation. Pursuant to Contra Costa County Board of Supervisors Resolution Number 2019/553, where a fee payment is over 60 days past due from the date of approval, the application shall be charged interest at a rate of ten percent (10%). The applicant may obtain current costs by contacting the project planner. If you owe additional fees, a bill will be sent to you shortly after permit issuance. Construction All construction activity shall comply with the following restrictions, which shall be included in the construction drawings. 7. The applicant shall make a good faith effort to minimize project-related disruptions to adjacent properties, and to uses on the site. This shall be communicated to all project- related contractors. 8. The applicant shall require their contractors and subcontractors to fit all internal combustion engines with mufflers which are in good condition and shall locate 76 Board of Supervisors – June 25, 2024 CDDP23-03024 Page 8 of 10 stationary noise-generating equipment such as air compressors as far away from existing residences as possible. 9. The site shall be maintained in an orderly fashion. Following the cessation of construction activity, all construction debris shall be removed from the site. 10. A publicly visible sign shall be posted on the property with the telephone number and person to contact regarding construction-related complaints. This person shall respond and take corrective action within 24 hours. The CDD phone number shall also be visible to ensure compliance with applicable regulations. 11. Unless specifically approved otherwise via prior authorization from the Zoning Administrator, all construction activities shall be limited to the hours of 8:00 A.M. to 5:00 P.M., Monday through Friday, and are prohibited on State and Federal holidays on the calendar dates that these holidays are observed by the State or Federal government as listed below: New Year’s Day (State and Federal) Birthday of Martin Luther King, Jr. (State and Federal) Washington’s Birthday (Federal) Lincoln’s Birthday (State) President’s Day (State) Cesar Chavez Day (State) Memorial Day (State and Federal) Juneteenth National Independence Holiday (Federal) Independence Day (State and Federal) Labor Day (State and Federal) Columbus Day (Federal) Veterans Day (State and Federal) Thanksgiving Day (State and Federal) Day after Thanksgiving (State) Christmas Day (State and Federal) 77 Board of Supervisors – June 25, 2024 CDDP23-03024 Page 9 of 10 For specific details on the actual date the State and Federal holidays occur, please visit the following websites: Federal Holidays: Federal Holidays (opm.gov) California Holidays: State Holidays (sos.ca.gov) 12. Large trucks and heavy equipment are subject to the same restrictions that are imposed on construction activities, except that the hours are limited to 9:00 AM to 4:00 PM. ADVISORY NOTES PLEASE NOTE ADVISORY NOTES ARE ATTACHED TO THE CONDITIONS OF APPROVAL BUT ARE NOT A PART OF THE CONDITIONS OF APPROVAL. ADVISORY NOTES ARE PROVIDED FOR THE PURPOSE OF INFORMING THE APPLICANT OF ADDITIONAL ORDINANCE AND OTHER LEGAL REQUIREMENTS THAT MUST BE MET IN ORDER TO PROCEED WITH DEVELOPMENT. A. NOTICE OF 90-DAY OPPORTUNITY TO PROTEST FEES, DEDICATIONS, RESERVATIONS, OR OTHER EXACTIONS PERTAINING TO THE APPROVAL OF THIS PERMIT. This notice is intended to advise the applicant that pursuant to Government Code Section 66000, et. seq, the applicant has the opportunity to protest fees, dedications, reservations, and/or exactions required as part of this project approval. The opportunity to protest is limited to a ninety-day (90) period after the project is approved. The 90-day period in which you may protest the amount of any fee or imposition of any dedication, reservation, or other exaction required by this approved permit, begins on the date this permit was approved. To be valid, a protest must be in writing pursuant to Government Code Section 66020 and delivered to the CDD within 90 days of the approval date of this permit. B. The applicant shall submit building plans to the Building Inspection Division and comply with Division requirements. It is advisable to check with the Division prior to requesting a building permit or proceeding with the project. C. The applicant must submit building plans to the Kensington Fire Protection District 78 Board of Supervisors – June 25, 2024 CDDP23-03024 Page 10 of 10 and comply with its requirements. The applicant is advised that plans submitted for a building permit must receive prior approval and be stamped by the Fire Protection District. D. The applicant is required to submit plans to the Stege Sanitary District for approval. Plans submitted for a building permit must receive prior approval and be stamped by the Sanitary District. E. The applicant is responsible for contacting the Health Services Department Environmental Health Division regarding its requirements and permits. F. The applicant is required to comply with the requirements of the East Bay Municipal Utility District. G. The applicant is responsible for contacting the Contra Costa Mosquito and Vector Control District regarding its requirements and permits. 79 Attachment 2 CDDP23-03024 BOS Appeal Letter 80 Appeal Letter to County Board of Supervisors - 40 Anson Way (CDDP23-03024) April 5, 2022 1 HARPER & ARMSTRONG, LLP 1634 Telegraph Ave., #3, Oakland, CA 94612 Phone: (510) 420-8455 · Fax: (510) 858-5953 · shona.armstrong@harperarmstrong.com By E-MAIL April 5, 2024 Adrian Veliz, Senior Planner Department of Conservation and Development Contra Costa County 30 Muir Road Martinez, CA 94553 1-925-655-2879 Adrian.veliz@dcd.cccounty.us County Board of Supervisors Clerk of the Board of Supervisors 1025 Escobar Street,1st Floor Martinez, CA 94553 925-655-2000 clerkoftheboard@cob.cccounty.us Re: 40 Anson Way (CDDP23-03024) Appeal to Board of Supervisors To the Board of Supervisors: I represent Kris McClain, the owner of 36 Anson Way, which is directly next door to 40 Anson Way. I write on behalf of Ms. McClain to appeal from the recent Planning Commission decision affirming the Zoning Administrator decision to approve a Kensington Design Review Development Plan, which proposes a 993 square-foot “two-story” addition to the northern side of an existing single-family residence at 40 Anson Way (CDDP23-03024) despite the fact that the proposed project is actually three-stories high and requires a variance according to the County Code; despite the project’s unreasonable impacts on the use, enjoyment, and value of Ms. McClain’s property; despite the project proponents’ failure to consult with Ms. McClain about any specific proposed design prior to submitting their plans for approval; and despite the project proponents’ refusal to compromise any of their goals in the interest of mitigating the impacts on Ms. McClain and her property values. As Ms. McClain has made clear at each level of hearing, pursuant to Contra Costa County Code section 26-2.2406(c): (1) The proposed project does not comply with the general plan and adversely affects her property rights. (2) The proposed project does not meet required standards. (3) Specified findings for the planning division are not supported by the evidence. 81 Appeal Letter to County Board of Supervisors - 40 Anson Way (CDDP23-03024) April 5, 2022 2 The grounds for Ms. McClain’s appeal are elucidated in my appeal letter dated February 14, 2024. Those arguments remain central to our arguments on appeal at this level, but I will not recapitulate them here in detail. I trust the Board members will review our prior letters and evidence, but please also note that, at the hearing held on March 27, 2024, the Planning Commission members acknowledged the validity of Ms. McClain’s grounds for appeal, even though the Commission nevertheless affirmed the Zoning Administrator’s decision. This creates legal error. Specifically, the Commission explicitly acknowledged: 1. Ms. McClain’s view of Emeryville is a view that should merit “reasonable protection” pursuant to General Plan policies #3-211, 3-212; 2. The definition of “story” in the County Code does prohibit approval of the current project without a variance; there is no such thing as a “half story”; and the County has ignored its own legal definitions to approve the instant project without a variance. The Planning Commission thus acknowledged that the approval violates the County’s own laws, which: (a) require an application for a variance for a three-story project; and (b) require reasonable protection of Ms. McClain’s views, uses, enjoyment, and property values. As the project proponents’ testimony at the prior appeal hearing made clear, there exist alternative, more considerate, design possibilities that would add the additional indoor living space the project proponents crave, while providing reasonable protection for Ms. McClain as required by the general plan. But the project proponents did not explore these options with Ms. McClain. They have, instead, assiduously protected and promoted their own interests entirely at Ms. McClain’s expense. They wish to have Ms. McClain’s cake and eat it too. Among other things, the project proponents are: 1. Declining to sacrifice any of their own yard space (They insist on expanding their home upward into Ms. McClain’s view rather than expanding along the ground level into their own yard, because they value and use their own yard space and do not wish to sacrifice any of it.) 2. Prioritizing their own interest in creating a new view over Ms. McClain’s interest in protecting an existing view (They are adding new third story that takes away Ms. McClain’s view in order to create one for themselves.) 3. Including unnecessary vaulted ceilings as part of their third-floor addition (They are unnecessarily increasing the height of their project and the impact on Ms. McClain’s views and access to sun and air.) 4. Refusing to even move their third-floor addition away from Ms. McClain’s property/view corridor. (They are refusing to locate their third-floor addition further to the west on their current home’s footprint or further to the south over the “basement” story,” which could reduce the impact on Ms. McClain, but which would increase the project proponent’s costs.) 5. Failing to consider a lower plate height for the third story addition per R305.1, which, in rooms with sloped ceilings, allows the required floor area of the room to have a ceiling 82 Appeal Letter to County Board of Supervisors - 40 Anson Way (CDDP23-03024) April 5, 2022 3 height of not less than 5 feet (1524 mm) so long as not less than 50 percent of the required floor area shall have a ceiling height of not less than 7 feet (2134 mm). In essence, the project proponents are arrogating Ms. McClain’s property value to themselves. All of the project proponents’ design decisions have come at the expense of Ms. McClain’s existing views, uses, and property value. Without reasonable consultation with Ms. McClain, the project proponents have enlisted the County in their effort to force Ms. McClain to accept the project as proposed, though the application violates the law. Ms. McClain scrimped and saved for years to purchase a home with stunning views, which she appreciates and enjoys, and which add value to her home. She made her purchase secure in the knowledge that any third-floor addition on a neighboring property would require a variance that would trigger in depth consideration of her interests. The project proponents now wish to add value to their own home by constructing an impermissible third-floor addition robs Ms. McClain of her value. Allowing this blatant transfer of value with no compromises or discussion1 does not provide Ms. McClain with the reasonable protection she is entitled to under the General Plan. In no sense does the County’s approval of the proposed plans: (a) comply with the law, which requires a variance for what, pursuant to the code, is a three-story project; (b) reasonably protect Ms. McClain’s views; (c) minimize impacts to Ms. McClain’s enjoyment and use of her property; or (d) reasonably protect Ms. McClain’s property value. Furthermore, and importantly, permitting approvals that violate the law promotes discord among neighbors. Clear laws accurately followed and enforced provide certainty and predictability that minimizes neighbor conflict. This approval does the opposite and should be reversed. Regards, Shona Armstrong Encl: Appeal letter submitted to Planning Commission February 14, 2024 (with attachment 1 Testimony at the hearing below continued to mislead the Planning Commission about the nature and extent of discussions prior to the current application. It is true that prior to making their application, the project proponents informed Ms. McClain that they hoped she would approve an addition to their home, but at the time they approached Ms. McClain on January 12, 2023, per their own admission, they had only “conceptual” and “schematic” plans. As far as Ms. McClain could reasonably tell, these “plans” consisted of drawings of the existing home with verbal proposals about vague planned changes. There was no actual proposed plan for her to consider, review, comment on, or discuss. The applicants talked to Ms. McClain for a few minutes, did not offer any concrete proposal, and then departed when she refused to give them carte blanche approval to make additions to their home. Any design changes that occurred between Jan 12, 2023, and June 1, 2023, were entirely internally motivated. Though the applicants suggest these changes were for Ms. McClain’s benefit, Ms. McClain had no input into or knowledge of the proposal or any changes thereto. In fact, the first time Ms. McClain was presented with any concrete plan to review was when she received a letter from the County informing her of the nature of the proposed project on June 1, 2023. 83 Appeal Letter - 40 Anson Way (CDDP23-03024) February 14, 2022 1 HARPER & ARMSTRONG, LLP 1634 Telegraph Ave., #3, Oakland, CA 94612 Phone: (510) 420-8455 ∙ Fax: (510) 858-5953 ∙ shona.armstrong@harperarmstrong.com By E-MAIL February 14, 2024 Adrian Veliz Senior Planner Department of Conservation and Development Contra Costa County 30 Muir Road Martinez, CA 94553 1-925-655-2879 Adrian.veliz@dcd.cccounty.us Re: 40 Anson Way (CDDP23-03024) Dear Mr. Veliz: I represent Kris McClain, the owner of 36 Anson Way, which is directly next door to 40 Anson Way. I write on Ms. McClain’s behalf to appeal from the recent Zoning Administrator decision to approve a Kensington Design Review Development Plan, which proposes a 993 square-foot “two-story” addition to the northern side of an existing single-family residence at 40 Anson Way (CDDP23-03024) despite Ms. McClain’s protests. As Ms. McClain has made clear at each level of hearing, pursuant to Contra Costa County Code section 26-2.2406(c): (1) The proposed project does not comply with the general plan and adversely affects her property rights. (2) The proposed project does not meet required standards. (3) Specified findings for the planning division are not supported by the evidence. The negative impacts created by the proposed project warranted two meetings of the KMAC, which culminated in a split decision. In the face of clear law prohibiting the approval of this three-story project and in the face of clear general plan violations that harm the property value of one of Kensington’s few Black homeowners at the expense of her neighbors, the Zoning Administrator erred by approving the application based on arbitrary, biased, uncodified grounds. 84 Appeal Letter - 40 Anson Way (CDDP23-03024) February 14, 2022 2 I. The Design Review Approval Violates the General Plan and Disregards the loss of value to Ms. McClain’s Home. A. The proposed project violates the General Plan. The “General Plan Policies for the Kensington Area” appear at pages 3-98 to 3-100 of the General Plan: Policy #3-211 Allow for the review of new residential development that provides reasonable protection for existing residences in the Kensington community with regard to: views, design compatibility (including building bulk, size, and height), adequate parking, privacy, and access to sunlight. Policy #3-212. Preservation of views of scenic natural features (e.g., Bay, mountains) and the developed environment (e.g., bridges, San Francisco skyline) should be incorporated into the review of development applications. Policy #3-213. Review proposed residential development for design compatibility with nearby development (e.g., building mass, height, mechanical devices) and provisions for adequate parking. 3-214. New residential development will be reviewed against realistic impacts of privacy and sunlight on surrounding neighbors. 1. The proposed project specifically fails to reasonably protect Ms. McClain’s residence with regard to views, building bulk, size, height, privacy, and access to sunlight. a. Views The photos Ms. McClain has provided at Exhibit A and Exhibit B show the story poles blocking the view from the south-facing window of her dining room out over the Emeryville skyline. The General Plan specifically requires protection and preservation of views of the developed environment. Policy 3-212 provides examples of the bridges and the San Francisco skyline, but these are examples; they do not constitute an exclusive list of the views that merit conservation. The County Zoning Administrator explicitly and completely discounted Ms. McClain’s views of the Emeryville skyline, stating they simply do not count. The unnecessary 85 Appeal Letter - 40 Anson Way (CDDP23-03024) February 14, 2022 3 denigration of Emeryville is puzzling and betrays a condescending disregard for the views that Ms. McClain enjoys from her living space. b. Design compatibility/building mass unnecessarily impairs Kris McClain’s property. As Heather Sanders-Jacob has already explained in her letter dated September 18, 2024, which is attached hereto as Exhibit C and incorporated herein, the proposed project creates an unnecessarily elevated mass that allows the owners of 40 Anson Way to expand at the explicit and significant expense of Ms. McClain. Both owners could achieve their aims were 40 Anson Way to build and expand downward along the hillside to create the additional square footage they desire or even were they to move the expansion to the other side of their house. The owners at 40 Anson Way have never, however, sought input from or discussion about the impacts on Kris McClain. When they first approached Ms. McClain, they requested her before-the-fact approval of a project for which they had no drawings. They denied her permission to come into their home to discuss the options and impacts. The next time they approached Ms. McClain they presented her with a fait accompli. The planning department makes much of the fact that the owners revised their plans to change the position of a balcony, but that change was motivated by the owners’ own concerns. It was not a response to or an accommodation for the benefit of Ms. McClain, as they had never shown Ms. McClain the first round of drawings. Even as modified, the proposed obstruction damages Ms. McClain’s views and has tangible consequences for the value of her property. The diminished view significantly detracts from the appeal of the home to potential buyers or renters, thereby directly affecting its market value. Furthermore, the presence of a blank wall resulting from the proposed project creates a sense of confinement and visual monotony, diminishing the overall livability and enjoyment of the property. This issue extends beyond mere inconvenience; it constitutes a tangible loss of value and an infringement upon Ms. McClain’s rights as a homeowner to enjoy the full benefits of her property. c. The building height violates the clear language of the law. i. The language of the law provides an unambiguous definition of “story.” As previously explained, the proposed building exceeds the number of permissible stories. The proposal is within the SH zone of Kensington (Single Family Residential – High) Contra Costa County Code limits buildings to two stories in Kensingon. Section 82-4.266 of the code defines a story as follows: 86 Appeal Letter - 40 Anson Way (CDDP23-03024) February 14, 2022 4 “Story” means that portion of a building included between the upper surface of any floor and the upper surface of the floor next above, except that the topmost story shall be that portion of a building included between the upper surface of he topmost floor and the ceiling or roof above. If the finished floor level directly above a basement or cellar is more than six feet above grade at any point, such basement or cellar shall be considered a story. Per 84-4.802 of the County Code, building height maximums are set by the following criteria: No single-family dwelling or other structure permitted in the R-6 [single family residential] district shall exceed two and one-half stories or thirty-five feet in height. All single-family residential districts within Contra Costa County have the same building height restrictions. See Contra Costa County Code sections 84-6.802, 84-8.802, 84-10.802, 84- 12.802, 84-14.802, 84-16.802, 84-18.802, 84-20.802. Because the basement story at 40 Anson Way is a habitable space that includes an existing bedroom, bathroom, and office with full kitchen, the additional proposed level pursuant to the clear language of the Contra Costa County Code constitutes an impermissible third level. The diagram below is what was submitted to the Planning Department. This lower level was not omitted from the architect’s drawing, and it should have compelled the planners to reject the proposal or require a variance application. ii. Long pattern and practice and an ongoing informal agreement to disregard the law cannot change the meaning of the words written in the code. The staff asserts repeatedly in written recommendations that the proposed project is a two- story building. The applicant asserts that the staff assured them the project would be processed 87 Appeal Letter - 40 Anson Way (CDDP23-03024) February 14, 2022 5 as a two-story building. The Zoning Administrator likewise asserts that the planning department has the leeway to interpret its code however it likes, and that the planning department always considers a project like this to be a two-story project, because the separate stories are not stacked atop one another. This interpretation appears groundless. The Zoning Administrator made comments arrogating to the planning department the power to enforce rules either beyond or in contradiction to the language of the law. These comments misconstrue and inflate the powers of the Planning and Conservation Department. The Department and its staff are to execute the laws, not to legislate by fiat. The code is clear. Where neither the language nor the statutory history of an ordinance is ambiguous, “there is no need to defer to [agency] interpretation.” Riddick v. City of Malibu, ___ Cal. App. ___, ____ (Feb 1, 2024) 2024 WL376305 (citing Advanced Real Estate Services, Inc. v. Superior Court, 196 Cal. App. 4th 338, 350 (2011); Department of Industrial Relations v. Occupational Safety & Health Appeals Board, 26 Cal. App. 5th 93, 106 (2018)). Here, there is no ambiguity concerning the meaning of the text, it is not composed of “ ‘technical, obscure, complex, open-ended’ ” language “ ‘entwined with issues of fact, policy, and discretion’ ” that would require resort to [the agency’s] specialized expertise. (Yamaha, supra, 19 Cal. 4th at p. 12, 78 Cal.Rptr.2d 1, 960 P.2d 1031.) [The agency] therefore “enjoy[s] no comparative advantage over a generalist court in interpreting the legal text at issue.” (California Veterinary Medical Association v. City of West Hollywood, (2007) 152 Cal. App. 4th 536, 556, 61 Cal.Rptr.3d 318.) Riddick v. City of Malibu (Cal. Ct. App., Feb. 1, 2024, No. B323731) 2024 WL 376305, at *5 (emphasis added). Other jurisdictions that legitimately apply the standard the Contra Costa County Planning Department applied here do so based on a Code or other publicly available guidance. For instance, in some jurisdictions, in which following the hillside’s natural contour allows the approving agency to deem a story not a story when not stacked one atop the other, the examples and diagrams within the ordinances or regulations depict possible scenarios in detail and explain the exceptions to the rules. Attached hereto as Exhibits D and E are guidance documents from Berkeley and Los Angeles, which show that it is very easy to publish transparent detailed guidance that does not leave architects and homeowners to guess about when and why an approving agency might simply (and in violation of the law) disregard its own published ordinances. Citizens rely on transparent, publicly available laws and regulations for setting their expectations about property purchases and making other important decisions. Publicly available, consistently enforced laws ensure that citizens cannot be ambushed by secret, unwritten rules that work to their detriment. Kris McClain bought her house secure in the fact that her views were protected, and she was entitled to set her expectations based on the clear language of the 88 Appeal Letter - 40 Anson Way (CDDP23-03024) February 14, 2022 6 law. If there is a law or regulation in Contra Costa County that provides an exception, no staff member or official has pointed it out. Pursuant to the language of the code there can be no argument. This project comprises three stories. Decades of disregarding the clear language of the code in practice does not change the language of the code. If the County truly wishes to count stories only when they are stacked atop each other, then the County must re-write its code to actually say that. d. Access to Sunlight The initial solar access study at the winter solstice depicts the time of the year during which Ms. McClain is most highly impacted (and the time of year when sunlight is most valued). The impacts on Ms. McClain are significant. From her upstairs living spaces, Ms. McClain will now be spending more time in the shadow of a blank wall rather than looking out over the skyline. The photos she has taken and attached as Exhibit A and B, particularly the photo taken in the evening when the sun is low (Exhibit B), along with the photos of the story poles, show the significant negative change she will experience due to loss of light. Evening light will be curtailed in Ms. McClain’s dining room. On February 4, 2024, there was a power outage from 11:00 AM- 7:30 PM. The sun started to go down around 4:30-5PM. Ms. McClain was able to continue working up until the sun was gone. She had a deadline and was able to able to make it without losing a day due to loss in power. If 40 Anson was built up as proposed, much of the light she used for the last hours of the day would have been blocked because of the large shadow the third story would have created. A corrected shadow study attached as Exhibit F is relabeled to depict more clearly that it is not only Ms. McClain’s downstairs windows that are affected, but also her upstairs dining room windows that will suffer significant loss of light. The Zoning Administrator discounted the shadow study because he erroneously presumed it only affected the downstairs windows in Ms. McClain’s garage (where, to be clear, she still uses and enjoys the light by growing many plants). The proposed addition will therefore impair Ms. McClain’s ability to nurture the collection of indoor plants she keeps in her dining room. In her own words: I got into plants in 2021. I have researched plants, their light, water, and placement needs. Each plant that I have is in its ideal spot, which was determined by their specific light requirements. The ones who require the most light, i.e, succulents and cactus plants, are under grow lights. The others depend on the morning sun which isn’t as harsh as the afternoon sun. They all rely on light to grow. I have a fiddle leaf fig that was in a 6 inch pot. She is now in a 20 inch pot. If you know anything about the fiddle leaf plant, you’ll know that this is a big deal. We all rely on the light coming from the dining room window. 89 Appeal Letter - 40 Anson Way (CDDP23-03024) February 14, 2022 7 The Zoning Administrator Planner specifically stated the lower-level windows and accessory structures like the greenhouse aren’t protected items where solar access is concerned, but the new addition will also impair Ms. McClain’s ability to garden the space on the southern side of her house. She takes much joy and finds peace in her landscaping and gardening, and she is concerned about the limitations that the lack of sunlight will impose on her choice of plantings. She chose the spot for her greenhouse based on the rise and fall of the sun. It faces north and south to maximize the sunlight. She also uses her lower deck to read and barbeque. All of these activities will be impaired by the proposed addition’s negative impact on her sunlight. B. The proposed project adversely affects Ms. McClain’s property values. When members of the Kensington Municipal Advisory Council visited Ms. McClain’s property, they were impressed with her view and one member joked that his colleague could have such a view if her were willing to pay the price. It is common knowledge that the views create significant value. Ms. McClain’s view will be impaired, and her property value will suffer concomitant damage. In addition to loss of a portion of her view, Ms. McClain’s reduced access to sunlight and her new close proximity to a bulky new three-story building will affect her property value. II. The proposed project does not meet required standards. As explained above, the Contra Costa County Code is clear, and the proposed project violates that code with respect to building height, and with respect to considering access to sunlight, preservation of views of skylines, and design compatibility. See Exhibit C (Letter from Shelterwerk re McClain Appeals 2023-09-18.) III. Specified findings for the planning division are not supported by the evidence. As explained above, the County’s findings are not supported by the evidence, because the approval does NOT: (1) minimize impacts upon surrounding neighbors; (2) protect the value and enjoyment of the neighbors’ property; (3) maintain neighbors’ property values; or (4) promote the general welfare, public health, and safety, inasmuch as approving a project that violates the law as written leads to public confusion, abuse, and arbitrary decision making. IV. Revised plans do not reflect sensitivity to or consideration of Ms. McClain’s interests. The project applicant provided an initial design and then a revised design to the planning staff. The first proposed design had even more extreme impacts on Ms. McClain. The project applicant has misleadingly packaged this redesign as an accommodation to Ms. McClain. In reality, the project applicants redesigned their project without consultation with or input from Ms. McClain. 90 Appeal Letter - 40 Anson Way (CDDP23-03024) February 14, 2022 8 V. 40 Anson Way could be developed in a manner that satisfies the applicants’ goals without having such significant impacts on Ms. McClain and her property. The owners of 40 Anson could remedy this problem by locating the addition on the southern side of their property or by considering a horizontal addition that would keep the entire home on a single level. Ms. McClain has been fighting for agency throughout this disempowering design review process. When neighbors can communicate and work together, the project can be improved and the neighborly relationship preserved without negatively impacting the end product. There is still a chance for this to happen here. VI. Conclusion The Kensington-specific section of the Contra Costa County Code provides that the purpose of the local ordinances is as follows: 84-74.204 - Purpose and intent. (a) The purpose of this chapter is to provide specific regulation to fairly and efficiently implement the Contra Costa County general plan policies for the Kensington Area so that future development recognizes the rights of property owners to improve the value and enjoyment of their property while minimizing impacts upon surrounding neighbors and not substantially impairing the value and enjoyment of their neighbors' property; maintains the community's property values; and promotes the general welfare, public health and safety. (b) It is a further purpose of this chapter to promote the community's values of preservation of views, light and solar access, privacy, parking, residential noise levels and compatibility with the neighborhood with regard to bulk and scale (c) Features of a development that could influence these values include but are not limited to siting, size, bulk, building envelope, height, setbacks, relative scale, off- street parking spaces, window placement, artificial lighting and location of mechanical devices such as motors, fans and vents. Part (a) recognizes the right of homeowners to develop their properties, while minimizing any impacts on their neighbors’ property value, and while protecting the ability of their neighbors to enjoy their land. Parts (b) and (c) provide criteria for evaluating the impacts of development on neighboring properties. The proposed development at 40 Anson Way fails to minimize impacts as required by the code, violates the General Plan, and unnecessarily robs Ms. McClain of her cherished property values. 91 Appeal Letter - 40 Anson Way (CDDP23-03024) February 14, 2022 9 We invite you to arrange a visit to my client’s property to view the impact the project will have. I can be reached at shona.armstrong@harperarmstrong.com and 510-508-5017. Regards, Shona Armstrong 92 EXHIBITS Exhibit A: Photos from Ms. McClain’s dining area, deck, and garage, showing story pole impact on views from her dining room and deck during October 18-29, 2023 Exhibit B: Photo from Ms. McClain’s dining room window Feb 6, 2024, at 6:56 pm Exhibit C: LTR from Shelterwerk re 40 Anson Way 2023-09-18 Exhibit D: Excerpts from Los Angeles Basin Hillside Ordinance Exhibit E: Berkeley Municipal Code section 23.106.060 Exhibit F: Corrected shadow study pointing out affected upper windows 93 EXHIBIT A (Photos from Ms. McClain’s dining area, deck, and garage, showing story pole impact on views from her dining room and deck during October 18-29, 2023) 94 95 96 97 98 99 100 101 EXHIBIT B (Photo from dining room February 6, 2024 at 6:56 pm) 102 103 EXHIBIT C (Letter from Shelterwerk) 104 SHELTERWERK ARCHITECTURE & DESIGN 1904 FRANKLIN STREET, SUITE 310 OAKLAND, CALIFORNIA 94612 510.595.3836 | SHELTERWERK.COM 1 September 18, 2023 Kris McClain 36 Anson Way Kensington, CA 94707 Re: McClain Appeals Dear Kris, We have researched the proposed addition at 40 Anson Way, Kensington, CA, and made determinations about its impacts in consideration o f Chapter 84-74 of the Contra Costa County Code, which lays the guidelines for building in Ken sington, as well as 84-4 of the Contra Costa County Code, which lays out additional guidelines for residential building not necessarily covered within the Kensington section of the code. To lay the foundation of our research on the impacts proposed construction at 40 Anson Way, we look at the purposes of the Kensington specific section of the Contra Costa County Code: 84-74.204 - Purpose and intent. (a) The purpose of this chapter is to provide specific regulation to fairly and efficiently implement the Contra Costa County general plan policies for the Kensington Area so that future development recognizes the rights of propert y owners to improve the value and enjoyment of their property while minimizing impacts upon surrounding neighbors and not substantially impairing the value and enjoyment of their neighbors' property; maintains the community's property values; and promotes the general welfare, public health and safety. (b) It is a further purpose of this chapter to promote the community's values of preservation of views, light and solar access, privacy, parking, residential noise levels and compatibility with the neighborhood with regard to bulk and scale (c) Features of a development that could influence these values include but are not limited to siting, size, bulk, building envelope, height, setbacks, relative scale, off-street parking spaces, window placement, artificial lighting and location of mechanical devices such as motors, fans and vents. Part (a) recognizes the right of homeowners to deve lop their properties, while minimizing any impacts on their neighbors’ property value, and whi le protecting the ability of their neighbors to enjoy their land. Parts (b) and (c) provide criteria for evaluating the impacts of development on neighboring properties. The proposed development at 40 Anson Way fails to minimize impacts as required by the code. 105 SHELTERWERK ARCHITECTURE & DESIGN 1904 FRANKLIN STREET, SUITE 310 OAKLAND, CALIFORNIA 94612 510.595.3836 | SHELTERWERK.COM 2 The Building Exceeds the Number of Permissible Stor ies: Contra Costa County Code limits buildings to two st ories in Kensington. Section 82-4.266 of the code defines a story as follows: "Story" means that portion of a building included between the upper surface of any floor and the upper surface of the floor next above, except that the topmost story shall be that portion of a building included between the upper surface of the topmost floor and the ceiling or roof above. If the finished floor level directly above a basement or cellar is more than six feet above grade at any point, such basement or cellar shall be considered a story. Per 84-4.802 of the municipal code, building height maximums are set by the following criteria: No single-family dwelling or other structure permitted in the R-6 district shall exceed two and one-half stories or thirty-five feet in height. Due to the existing habitable basement at 40 Anson Way - which includes an existing a bedroom, bathroom, and “office” with full kitchen –the additional proposed level constitutes an impermissible third level. The diagram on the right is what was submitted to the Planning Department. This lower level wasn’t omitted from the architect’s drawings, and it didn’t receive a comment, so maybe it slipped through the cracks, but it should compel the planners to reject the proposal or require a variance application. The Proposed Building Unreasonably Impairs Views: The proposed addition adds a large mass adjacent to the dining room window at 36 Anson Way. Panoramic views of the surrounding landscape are negatively impacted. The proposal submitted to the Planning Department provides an image noting views that will be impacted, but the vantage point from which the image was taken is a misrepresentation of reality. It appears to be zoomed in and possibly at a lower vantage point than what one would experience standing in front of the window. The following photo, looking from the backmost windows of 36 Anson Way show more 106 SHELTERWERK ARCHITECTURE & DESIGN 1904 FRANKLIN STREET, SUITE 310 OAKLAND, CALIFORNIA 94612 510.595.3836 | SHELTERWERK.COM 3 accurately the significant negative impact on views caused by the proposed addition at 40 Anson Way. 107 SHELTERWERK ARCHITECTURE & DESIGN 1904 FRANKLIN STREET, SUITE 310 O AKLAND, CALIFORNIA 94612 510.595.3836 | SHELTERWERK.COM 4 The Proposed Building Unreasonably Impairs Access to Daylight: The addition at 40 Anson Way will cast shadows towards and past its northern property line and onto the lot of 36 Anson Way due to its proximity to a shared property line. A study of cast shadows during the Winter Solstice shows that the lower level South-facing windows at 36 Anson Way will be shaded out from 9 am through noon, greatly diminishing solar access during the period of the year where access to the sun is at its greatest premium. Additionally, shadows will be cast through a large part of the rear yard, including over an existing greenhouse and the garden area leading up to it. The excessive height of the proposed building is unnecessary, impermissible, and creates significant problems for the residents of 36 Anson Way that the county should be taking into consideration. 108 SHELTERWERK ARCHITECTURE & DESIGN 1904 FRANKLIN STREET, SUITE 310 OAKLAND, CALIFORNIA 94612 510.595.3836 | SHELTERWERK.COM 5 Large Size of the Home/Location of Addition/Utilization of Existing: The proposed addition at 40 Anson Way creates a hom e with the following amenities: · 5 bedrooms · 2 kitchens · 3 living spaces · 3.5 baths · 1 parking space The existing habitable lower level currently has a full bathroom, kitchen, a bedroom, and space that can be used for living. By connecting the main house to the basement, many of the same rooms in the proposed design can be accessed from the main level without the need for extensive new construction. Alternatively, if the owners of 40 Anson Way are in tent on building a third level, then moving the extension to the opposite side of the house would eliminate any shadowing and view impacts on 36 Anson Way, while having a much more limited impact on the neighbors at 44 Anson Way. PROPOSED PROJECT WITH 3RD FLOOR ADDITION THAT CREATES SHADOWS AND BLOCKS VIE WS 109 SHELTERWERK ARCHITECTURE & DESIGN 1904 FRANKLIN STREET, SUITE 310 OAKLAND, CALIFORNIA 94612 510.595.3836 | SHELTERWERK.COM 6 PROPOSED PROJECT WITH 3RD FLOOR ADDITION MOVED TO OTHER SIDE – OPTION 1 PROPOSED PROJECT WITH 3RD FLOOR ADDITION MOVED TO OTHER SIDE – OPTION 2 110 SHELTERWERK ARCHITECTURE & DESIGN 1904 FRANKLIN STREET, SUITE 310 O AKLAND, CALIFORNIA 94612 510.595.3836 | SHELTERWERK.COM 7 Sincerely, Heather Sanders-Jacob Ashwin Biln 111 EXHIBIT D (Excerpts from Los Angeles Basin Hillside Ordinance) 112 BASELINE HILLSIDE ORDINANCE – COMPREHENSIVE GUIDE 14 4.Height Limits. [§ 12.21 C.10.(d) of the LAMC] No portion of a Building or Structure shall be erected or enlarged which exceeds the envelope height limits as outlined in Table 5 – Maximum Height of Structures, or as otherwise stated in the paragraphs below. For the provisions below, whenever Grade is mentioned, it shall mean Hillside Area Grade as defined in the Definitions Section of this document (or Section 12.03 of the LAMC). Table 5 Maximum Height of Structures (in feet) Height Districts R1 RS RE9 RE11 RE15 RE20 RE40 RA When the roof of the uppermost story of a building or structure or portion thereof has a slope of 25% or greater, the maximum height for said portion of building or structure thereof shall be as follows: 1, 1L, & 1VL 33 33 33 36 36 36 36 36 1XL 30 30 30 30 30 30 30 30 1SS 22 22 22 22 22 22 22 22 When the roof of the uppermost story of a building or structure or portion thereof has a slope of less than 25%, the maximum height for said portion of building or structure thereof shall be as follows: 1, 1L, & 1VL 28 28 28 30 30 30 30 30 1XL 28 28 28 30 30 30 30 30 1SS 18 18 18 18 18 18 18 18 a.Measurement of Height. [§ 12.21 C.10.(d)(1) of the LAMC] Notwithstanding any other provision in the Code, the height limits in Table 5 – Maximum Height of Structures above shall be measured as set forth below. (1)Maximum Envelope Height. Envelope height (otherwise known as vertical height or “plumb line” height) shall be the vertical distance from the Grade of the site to a projected plane at the roof Structure or parapet wall located directly above and parallel to the Grade. Measurement of the envelope height shall originate at the lowest Grade within 5 horizontal feet of the exterior walls of a Building or Structure. 25% Roof Slope The 25% roof slope is a Southern California standard which is also commonly referred to as the 3:12 slope. This slope can be expressed as a ratio of 1 foot of vertical rise for every 4 feet of horizontal distance. In order to determine what the minimum height of the standard gabled roof, as measured from the top -plate of the building wall, simply divide the horizontal distance of the wall by 8. When a roof is made up of a combination of roof slopes, the portions of the structure with a roof slope less than 25% will be considered flat and as a result be required to comply with the lower height. 113 BASELINE HILLSIDE ORDINANCE – COMPREHENSIVE GUIDE 15 At no point shall any given section of any part of the proposed Building or Structure exceed the maximum envelope height. A topographic map shall be submitted as a separate plan sheet or as part of the site plan identifying the 5- foot perimeter of the exterior walls, or any other information which the Department of Building and Safety deems necessary to determine compliance with this provision. b.Zoning Administrator’s Authority. [§ 12.21 C.10.(d)(2) of the LAMC] A Zoning Administrator may allow Structures which exceed the maximum envelope height requirements of Table 5 – Maximum Height of Structures; however, the increase in height may not result in a Building or Structure which exceeds an overall height of 45 feet, pursuant to the authority and procedures established in Section 12.24 X.28 of the LAMC. The overall height shall be measured from the lowest Elevation point within 5 horizontal feet of the exterior walls of a Building or Structure to the highest Elevation point of the roof Structure or parapet wall. c.Prevailing Height. [§ 12.21 C.10.(d)(3) of the LAMC] Notwithstanding the height limits in Table 5 – Maximum Height of Structures, when 40% or more of the existing One-Family Dwellings with Frontage on both sides of the block have Building heights exceeding these limits, the maximum envelope height for any Building on that block may be the average height of the Dwellings exceeding these limits. d.Lots in a Single-Story Height District. [§ 12.21 C.10.(d)(4) of the LAMC] As enabled by Section 12.21.1 A.1 of the LAMC, on Lots in a “SS” Single Story Height District, shown as “1SS” on a Zoning Map, no Building or Structure shall be erected or enlarged which exceeds one Story. Notwithstanding the provision in Section 12.21.1 A.8 of the LAMC, in determining the number of Stories, any Basement which is exempt from the Residential Floor Area calculation, as outlined in Section 12.03 of the LAMC, shall not be considered a Story. e.Lots Fronting on Substandard Hillside Limited Streets. [§ 12.21 C.10.(d)(5) of the LAMC] For any Lot fronting onto a Substandard Hillside Limited Street and subject to the 5-foot Front Yard setback, no portion of a Building or Structure within 20 feet of the Front Lot Line shall exceed 24 feet in height. The 24 foot maximum Building and Structure height shall be measured from the Elevation at the centerline or midpoint of the Street on which the Lot fronts. f.Unenclosed/Uncovered Rooftop Decks and Cantilevered Balconies. [§ 12.21 C.10.(d)(6) of the LAMC] Unenclosed/uncovered rooftop decks, cantilevered balconies and “visually permeable railing” (no more than 42 inches in height), may project beyond the maximum envelope height no more than 5 horizontal feet. For the purposes of this provision, “visually 5 Horizontal Feet Envelope Height 114 EXHIBIT E (Berkeley Municipal Code section 23.106.060) 115 116 117 EXHIBIT E (Corrected shadow study pointing out affected upper windows) 118 CAST SHADOWS - WINTER SOLSTICE ANSON WAY EXISTING GREENHOUSE CAST SHADOW AT 9 AM CAST SHADOW AT NOON CAST SHADOW AT 3 PM 36 ANSON WAY LOCATION OF WINDOWS AT ADJACENT PROPERTY February 12, 2024 119 Attachment 3 CDDP23-03024 Applicant’s Appeal Response 120 Adrian Veliz, Senior Planner Department of Conservation and Development Contra Costa county 30 Muir Road, Martinez, CA 94553 Via email (adrian.veliz@dcd.cccounty.us) March 22, 2024 Re: 40 Anson Way Appeal Hearing (CDDP23-03024) Dear Mr. Veliz, We appreciate the thorough staff report prepared in response to the appeal submitted by the law firm of Harper & Armstrong, LLP on behalf of Kris McClain. We write to correct for the record several false statements in the appeal letter, and to provide additional information for the Planning Commission’s context in considering the appeal. I. Neighbor Consultation Process Although we understand the consultation process with neighbors is at the discretion of a project applicant, and is not part of the County’s consideration on appeal, we are uncomfortable letting false accusations about the process stand unrebutted on the public record. Namely, Ms. Armstrong opens her appeal arguments by alleging: “The owners at 40 Anson Way have never, however, sought input from or discussion about the impacts on Kris McClain. When they first approached Ms. McClain, they requested her before-the-fact approval of a project for which they had no drawings. They denied her permission to come into their home to discuss the options and impacts.” (p. 3) Ms. Armstrong gets each one of these accusations entirely wrong, perhaps because she was not present at any of the discussions that took place. As shown in the attached contemporaneous email from our architect following a meeting to discuss our plans to meet with Ms. McClain, we proposed and attended the meeting at 36 Anson in entirely good faith. See Attachment 1. The goal was to understand what the sight lines were from 36 Anson so that we could consider how to modify the design to lessen the impact. We never requested “before-the-fact approval;” we clearly stated we were there to have a discussion. Our architect did bring plans, and laid them out on Ms. McClain’s dining room table. Ms. McClain complained she could not interpret those plans, so the architect pulled up additional plans on her laptop to look at. These were of the same quality as the final drawings submitted to the County, rather than being mere sketches as the appellant group has claimed. Finally, we certainly never “denied her permission to come into [our] home” and cannot imagine where this impression is coming from. When I learned that this was Ms. McClain’s belief through her statements before the Zoning Administrator, I immediately approached her after the meeting to 121 2 explain that she was absolutely welcome to come to our home to better understand why we had planned an addition on the north side of our house. In any event, we came away from the January 12, 2023 meeting with the understanding that Ms. McClain was opposed to any construction on the north side of our house, even if it were only one story. Nevertheless, we ultimately submitted plans that did not just “change the position of a balcony” as erroneously stated in the appeal (p. 3). Rather, the plans submitted omit a potential home office from the second story to allow for a smaller second story that allows for more southern and southwestern visibility from Ms. McClain’s south-facing windows and from her deck, and less of a shadow impact on her yard. This is a far more significant change than “the position of a balcony”: if we were to include the office in the design, we would be able to convert the basement space that we currently use for two home offices into an ADU and gain rental income. With the revised design, we will still need office space in the basement and forego what could have been a significant source of income to help fund the addition. To suggest that this does not represent a compromise is unfair and inaccurate. Finally, the appellant group has never approached us directly with any request or proposal to change the design of the project. Although the County sent out a copy of the submitted plans on June 1, 2023, we have never received any direct communication from our neighbor or her representatives. We received a September 18, 2023 letter from Shelterwerk Architects proposing alternative designs only because it was forwarded to us by the County. Of note, that letter did not propose a one-story design on the north side of the house, as is now proposed for the first time in Ms. Armstrong’s appeal. (We explained in a letter to the Kensington Municipal Advisory Council why the suggested approaches in Shelterwerk letter were unrealistic, and would not come close to meeting the goals of the project. See Attachment 2.) II. Goals of the Project As noted in the Staff Report, the Kensington Ordinance implementing the County’s General Plan policies “recognizes the rights of property owners to improve the value and enjoyment of their property” in addition to protecting the rights of neighbors. Section 84-74.204(a). The planned addition will vastly improve the value and enjoyment of our property if it proceeds as designed. It is something we have been considering since we bought the house more than a decade ago. We are grateful to have a lovely home in a beautiful neighborhood, but the current size and layout of our home presents several challenges for our family of four, with two boys ages 4 and 9. The main part of our house is 3BR 1BA and has just under 1,200 ft2 of living space on the main level.1 The separate area on the lower level is accessed only by going outside across the deck and down a set of stairs, and currently serves as two home offices.2 Tulley works fully remotely and is required to have a home office for his job. 1 Although the staff report states a larger square footage, Mr. Veliz confirmed over email dated March 19, 2024 that this was in error and includes the unfinished garage (392 ft2) as living space. 2 The lower level was added to the house during a 2004 remodel, prior to our purchase of the home in 2013. The appellant’s statement that the owner of 36 Anson bought her house in reliance that an additional story would not be built on our home makes no sense because, even if she were correct that an 122 123 3/20/24, 9:12 PM Gmail - Meeting summary https://mail.google.com/mail/u/1/?ik=9f8cabbc4e&view=pt&search=all&permmsgid=msg-f:1754306594147852174&simpl=msg-f:1754306594147852174 1/1 Elena Saxonhouse <elenasax@gmail.com> Meeting summary Cari R Jelen, Architect <crj@cari-designs.com>Fri, Jan 6, 2023 at 12:32 PM To: Tulley Rafferty <hobostew@gmail.com>, Elena Saxonhouse <elenasax@gmail.com> HI Folx, Just a quick summary- we discussed next steps of addressing your northern neighbor's concerns regarding her view to the south. The game plan is to go over with print outs of our possible designs and have a discussion to address her concerns. Some ways to minimize the height issues would be to do a split level or only partial 2-story addition, siting the second story in the least impactful space. Once we have an idea of her view/goals, we can do more schematic design and circle back with her. Our goal is to get her on board before having to go to a hearing. One thing that would be helpful is to have an approximate height difference between her living area story and yours, seeing as she is uphill. I would love to add that information to the drawings after the next round of design to allay her concerns. Let me know your/her availability, and we can go from there. Kind regards, Cari Cari Rosner Jelen, Architect she/they Check us out on Yelp! cari-designs.com 510-467-0768 ATTACHMENT 1 124 September 22, 2023 Re: 40 Anson Way, CDDP23-03024 (on September KMAC Meeting Agenda) Dear KMAC members, We write to respond to the letter from Shelterwerk Architects to Kris McClain, 36 Anson Way, forwarded to you by the County of Contra Costa Department of Conservation and Development. While we plan to make an oral presentation at the KMAC meeting next week, we thought it would be most efficient to respond to some of the assertions in the letter in advance. Permissible Stories • As our architect will explain at the upcoming meeting, the issue of the number of stories of our home with the addition did not “slip through the cracks.” (Shelterwerk letter, p. 2.) Rather, our architect directly addressed this issue with the assigned planner. The planner found that the home with planned addition is still properly characterized as a two-story home. The planner determined that the project does not require a variance for number of stories, or for any other reason. Impairment of Views • The Shelterwerk letter addresses the south-facing window at 36 Anson, but neglects to mention the unobstructed views of the San Francisco Bay and Golden Gate Bridge from 36 Anson, which would not be impacted by the proposed addition. The west-facing view pictured below is taken from the roof of 40 Anson Way, which approximates the height of the west-facing windows of 36 Anson Way. When taken in this context, the impact to the south-facing window will not “substantially impair” the value and enjoyment of 36 Anson. CCC Code 84-74.204(a). ATTACHMENT 2 125 • Even if the south-facing view were significant in the context of the unimpacted west- facing view, blocking it would not impair Ms. McClain’s enjoyment of her property for the simple reason that the shade of the south-facing window remains almost permanently down. We investigated this issue by placing a time-lapse camera in our backyard. Reviewing the footage, we were only able to identify one instance in which the shade was raised between the first day we began recording, July 12, 2023, and today’s date. It appears that the shade was raised for 10 minutes or fewer that day (September 2, 2023). This is consistent with our experience over the past nearly 10 years– we rarely have seen the shade of the impacted window raised in the entire time we have lived next door. We would be happy to present the time-lapse evidence to KMAC if you find it to be relevant. Characterization of 40 Anson and Proposed Addition • Shelterwerk’s characterization of our current home is misleading. The basement area, accessed by a separate entrance below the deck, is approximately 370 square feet, with two rooms and a bathroom. Though it has a wetbar and microwave, it is misleading to describe the outer room’s amenities as including a “full kitchen.” • Shelterwerk’s characterization of the home’s amenities post-addition is incorrect. The bedroom that is currently at the northwest corner of the house would become an office nook as it would be too small to be properly characterized as a bedroom and will lack a closet. Accordingly, there would be 4 bedrooms, not 5. It is also misleading to describe the basement’s amenities as including a “kitchen” and “living space,” bringing those totals to 2 and 3, respectively. • Post-addition, apart from the separately-accessed basement, our home will be similarly sized to Ms. McClain’s home (2,183 square feet for 40 Anson, compared with 1,952 square feet for 36 Anson, per Zillow). Proposed Alternative Designs • Building another story on top of the southern part of the house would appear to require a variance for 3 stories. • Building another story on top of the southern part of the house would block the Western facing view of our neighbors to the East. • It is unclear where staircases could be placed to the proposed alternative upper or lower levels, other than in the middle of our current kitchen, living room, or hallway to the bedrooms. • Building either staircase would substantially reduce the square-footage of our main level. • The proposal to solely build out the basement and current crawlspace for our addition would deprive us of the ability to capitalize on the western facing views of the Bay for which Kensington is known. 126 • Both proposed alternatives would require us to move out of our home for the entire renovation, causing major disruptions and additional cost to our family of four with two young children. The proposed addition would allow us complete most of the construction without having to move out of our home. We look forward to sharing more next week about the proposed project and the changes we made prior to submitting the plans to reduce the impact on our neighbor at 36 Anson. Sincerely, Elena Saxonhouse Tulley Rafferty 40 Anson Way Kensington, CA 94707 cc: Adrian Veliz, Senior Planner 127 ATTACHMENT 3 - West-facing view from 40 Anson roof (similar to unimpacted west-facing view from 36 Anson)128 Attachment 4 CDDP23-03024 CPC Staff Report with Exhibits 129 Department of Conservation and Development County Planning Commission Wednesday, March 27, 2024 – 1:30 P.M. STAFF REPORT Agenda Item #_____ Project Title: 40 Anson Way Kensington Design Review Development Plan County File: CDDP23-03024 Appellant: Shona Armstrong Applicant/Owner: Cari Rosner Jelen (Applicant) / Elena Saxonhouse (Owner) Zoning/General Plan: R-6 Single-Family Residential District, -TOV Tree Obstruction of Views Combining District, -K Kensington Combining District / SH Single-Family Residential-High Density Site Address/Location: 40 Anson Way in the Kensington area of unincorporated Contra Costa County (APN: 572-233-012) California Environmental Quality Act (CEQA) Status: Categorical Exemption, CEQA Guidelines Section 15301(e)(2) Project Planner: Adrian Veliz, Senior Planner, (925) 655-2879 adrian.veliz@dcd.cccounty.us Staff Recommendation: Deny the Appeal and Uphold the Zoning Administrator’s Decision (See Section II for full recommendation) I. PROJECT SUMMARY This is an appeal of the Zoning Administrator’s decision to approve a Kensington Design Review Development Plan to allow a 993 square-foot two-story addition to the northern side of an existing single-family residence. 130 County Planning Commission – March 27, 2024 CDDP23-03024 Page 2 of 21 II. RECOMMENDATION Department of Conservation and Development, Community Development Division (CDD) staff recommends that the County Planning Commission: A. DENY the appeal. B. FIND that the project is categorically exempt from CEQA under Section 15301(e)(2) of the CEQA Guidelines. C. UPHOLD the Zoning Administrator’s decision to approve County File CDDP23- 02034, based on the attached findings and subject to the attached conditions of approval. D. DIRECT staff to file a Notice of Exemption with the County Clerk. III. GENERAL INFORMATION A. General Plan: SH Single-Family Residential – High Density. B. Zoning: R-6 Single-Family Residential District, -TOV Tree Obstruction of Views Combining District, -K Kensington Combining District. C. California Environmental Quality Act (CEQA): CEQA Guidelines Section 15301(e)(2) Existing Structures, Class I exemption for additions to existing structures of no more than 10,000 square feet in an area that is not environmentally sensitive and where all public services and facilities are available for maximum development permissible in the General Plan. IV. BACKGROUND A. CDKR23-00010 Kensington Design Review Application: On May 11, 2023, the applicant submitted the CDKR23-00010 Kensington Design Review application for a two-story residential addition. A Notice of Intent to Render an Administrative Decision was sent to property owners within 300 feet of the subject parcel on June 1, 2023. CDD received a letter requesting a public hearing on June 7, 2023 from the neighboring property owner at 36 Anson Way, located adjacent to and north of the project site. In the letter, the neighboring property 131 County Planning Commission – March 27, 2024 CDDP23-03024 Page 3 of 21 owner requested an opportunity to discuss the compatibility of the proposed addition and its impact on adjacent residences. B. CDDP23-03024 Kensington Design Review Development Plan: On July 11, 2023, the applicant submitted the application for the CDDP23-03024 Kensington Design Review Development Plan to allow staff to prepare and schedule a hearing before the Zoning Administrator (ZA) on the proposed two-story residential addition. C. Zoning Administrator Decision on the Kensington Design Review Development Plan: On February 5, 2024, the CDDP23-03024 Development Plan application was heard by the ZA. After considering the testimony provided at the public hearing from five persons, including the applicant, owner, an attorney for the neighboring property owner, an architect for the neighboring property owner, and the neighboring property owner, the ZA found the project to be compliant with the letter and spirt of the Kensington Combining District Ordinance, and with development standards regulating residential construction on the project site, and approved CDDP23-03024, as recommended by staff. D. Appeal of the Zoning Administrator Decision: An appeal of the Zoning Administrator decision was filed on February 14, 2024, within the 10-day appeal period by Shona Armstrong of Harper & Armstrong, on behalf of the neighboring property owner. V. SITE/AREA DESCRIPTION The property at 40 Anson Way is an 8,800 square-foot parcel located on the west side of Anson Way approximately 330 feet north of the intersection of Anson Way and Eureka Avenue. Eureka Avenue slopes downward to the west into the City of El Cerrito. The subject parcel slopes downward from northeast to southwest. The project neighborhood, including the subject parcel, is comprised of single-family residences. The terrain in this part of Kensington consists of moderate to steeply sloped hillsides. Generally, elevation increases north and east of the site, whereas areas south and west of the site are located downslope. Due to the topography of the area many homes in the neighborhood have distant views to the west of city skylines, the San Francisco Bay, Golden Gate Bridge and/or Bay Bridge. 132 County Planning Commission – March 27, 2024 CDDP23-03024 Page 4 of 21 The subject parcel is rectangular in shape, having a width of 80 feet along Anson Way and a depth of 110 feet. The parcel includes an approximately 1,949 square- foot single-family residence that includes 1,576 square feet on the main floor and 373 square feet on a lower level, which was originally constructed in 1946. VI. PROJECT DESCRIPTION The applicant requests approval of a Development Plan to allow a 993 square -foot two-story addition on the northern side of the existing single-family residence behind an existing garage. Currently, the northern side of the existing residence is one-story and approximately 13 feet in height. The two-story addition would expand the residential footprint and increase the northerly height of the home to 24 feet. VII. APPEAL An appeal letter from Shona Armstrong on behalf of Kris McClain, the neighboring property owner at 36 Anson Way, was received on February 14, 2024. The appeal letter includes several exhibits including a letter dated September 18, 2023, from Heather Sanders-Jacob of Shelterwerk Architecture and Design, which is included in Exhibit 4, Staff Report for the February 5, 2024 Zoning Administrator Meeting (ZA Staff Report), as Attachment 6. The appeal is based on several appeal points, each of which is summarized below and followed by a staff response. A. Summary of Appeal Point #1: The proposed construction violates General Plan Policies for the Kensington Area by failing to reasonably protect Ms. McClain ’s residence with regard to views, design compatibility (including building bulk, size, and height), privacy, and access to sunlight. Staff Response: The project is consistent with General Plan Policies for the Kensington area, each of which is discussed specifically in Section VIII.A, Staff Analysis – General Plan Consistency. The appellant asserts that the project has view impacts, unnecessary building bulk, and impairs access to sunlight, in violation of these policies. The County adopted Chapter 84-74 of the County Ordinance Code, the Kensington Combining District Ordinance (Kensington Ordinance), with the expressed purpose to “provide specific regulation to fairly and efficiently implement the Contra Costa County General Plan policies for the Kensington area1”. In the following discussion staff evaluates the various respects 1 Kensington Ordinance Section 84-74.204(a) 133 County Planning Commission – March 27, 2024 CDDP23-03024 Page 5 of 21 that the appellant contends the project conflicts with the provisions of the Kensington Ordinance. 1. Views: The appellant refers to photographs showing that the proposed addition, represented by story poles previously installed by the applicant, would block views of the City of Emeryville skyline from a southern-facing dining room window within 36 Anson Way. The ZA Staff Report in Exhibit 4 included the below photograph taken from this window by staff on October 20, 2023, and a discussion of the impact on views from this southern facing window. As noted in the ZA Staff Report, existing views from this window predominantly consist of neighboring residences and neighborhood trees that do not constitute a “view2” as defined by the Kensington Ordinance. During the public hearing held February 5, 2024, the owner of 36 Anson Way stressed to the ZA that her southerly views of Emeryville are typically of higher quality, and that the weather conditions on the date of CDD staff’s visit 2 Kensington Ordinance Section 84-74.404(r) 134 County Planning Commission – March 27, 2024 CDDP23-03024 Page 6 of 21 adversely affected visibility. The ZA acknowledged that the project would obstruct views of Emeryville when viewed from the appellant’s dining room window and specified that this alone would not necessarily conflict with the Kensington Ordinance unless it was determined to be a substantial impact to the neighbor’s views. The appellant’s residence at 36 Anson Way includes several western facing windows which offer unobstructed views across the San Francisco Bay through the Golden Gate. The entire expanse of the Golden Gate Bridge, Angel Island, and Alcatraz Island are prominently visible from multiple vantage points within the appellant’s residence, including kitchen, living room, and bedroom areas located on the upper floor. Despite the relatively poor visibility on the date of staff’s visit, the aforementioned scenic features were immediately apparent on the western horizon. The photograph below provides additional context as to the quality of the viewing corridor to the west, as photographed by CDD staff from the rear yard at the southwestern corner of the appellant’s home on October 20, 2023. 135 County Planning Commission – March 27, 2024 CDDP23-03024 Page 7 of 21 The upper floor of the appellant’s home includes four western facing windows and a sliding glass door, through which they presently enjoy westerly views. The proposed addition would have no impact whatsoever on the western facing view corridor depicted above, as viewed from any habitable area within the appellant’s home. Additionally, when standing directly in front of the appellant’s impacted southern facing window, westerly views towards the bay will remain unobstructed by the addition. The appellant’s existing westerly views are both more numerous and of objectively higher quality than that of their southerly views - in terms of scenic landscape, their visibility in less than ideal atmospheric conditions, as well as the lack of existing view obstructions. In approving the project at the public hearing of February 5, 2024, the ZA stated on multiple occasions that a project is not required to demonstrate “no impact” on neighboring properties to comply with the Kensington Ordinance, rather, he specified that some degree of impacts (view, privacy, solar access, or otherwise) are expected to arise from any new construction and that the Kensington Ordinance is designed to prevent substantial impacts, as determined by the County Zoning Administrator, and in the case of appeals, by the County Planning Commission and Board of Supervisors. Considering that the proposed addition to 40 Anson Way would only affect a relatively lower quality southerly view from an upstairs south-facing window, and that it does not impact the primary westerly views from several other habitable areas within the neighboring property owner’s home, the ZA found that the project would have a marginal impact on views enjoyed from appellants property. Therefore, the project is consistent with view protections codified in the Kensington Ordinance because it does not substantially degrade the quality of existing views, as enjoyed from several vantage points within habitable areas of the appellant’s home. 2. Design Compatibility: The appellant contends that the project creates an unnecessarily elevated mass that results in a sense of confinement and visual monotony. The appellant suggests that this can be remedied by redesigning the proposed project such that the second story is relocated to the opposite side of the residence (resulting in a need for a three-story variance), or in a single-story configuration occupying a larger footprint within the rear yard of the project site. Notably, the General Plan policies for the Kensington Area and the Kensington Ordinance only refer to “building bulk” in the context of neighborhood compatibility. The ZA Staff Report notes that the project vicinity consists of a mix of one- and two-story single-family residences. Accordingly, the design of the addition is consistent with the surrounding 136 County Planning Commission – March 27, 2024 CDDP23-03024 Page 8 of 21 neighborhood, which includes two-story residences on immediately adjacent parcels to the north, south, east, and west. The adjacent two-story residences on Anson Way range from 1,578 to 2,881 square feet in habitable living space according to County Assessor’s Office data. The project would increase the habitable area of the existing home on the project site from approximately 1,949 square feet to 2,942 square feet, which is compatible with the observed range of homes in the immediate neighborhood. Additionally, the proposed two-story addition would have a height of 24 feet, which is substantially below the 35-foot maximum height for residential development in the R-6 Single- Family Residential District pursuant to Section 84-4.802 of the County Ordinance Code (County Code). The appeal letter does not object to the bulk of the building based on neighborhood compatibility, rather, it expresses the appellant’s preference for where the building bulk should be located. Therefore, the appeal point does not demonstrate that the ZA’s approval of the project is in conflict with General Plan policies for the Kensington area, or the Kensington Ordinance in terms of neighborhood compatibility. 3. Solar Access: The February 14, 2024 appeal letter reiterates concerns over impacts to solar access that were previously provided to staff in a letter from Heather Sanders-Jacob of Shelterwerk Architecture and Design, dated September 18, 2023, which is Attachment 6 of the ZA Staff Report in Exhibit 4. In response to this specific concern, the ZA clarified that he would consider a solar impact to be substantial if it affected a neighboring property “for much of the day through much of the year”. As such, the ZA did not find the concerns raised in the Shelterwerk letter, identifying only one day of the year when the project would prevent morning sunlight from entering a southern facing dining room window to be substantial in nature. An eastern facing window in the dining room will continue to allow morning sunlight into this area of the home, unobstructed by the project, throughout most of the year . The appeal letter reiterates the solar access concerns from the Shelterwerk letter and does not allege solar impacts to living space within appellant’s home beyond those already considered by the ZA. The appeal letter d oes not contest, nor mention, CDD staff’s analysis of solar access for the neighboring property, finding solar impacts to be negligible throughout most of the year based on the shadow analysis, which is Attachment 7 of the ZA Staff Report in Exhibit 4. CDD staff has further evaluated the project’s potential effect on solar access for the adjacent northern neighbor using a second web-based resource 137 County Planning Commission – March 27, 2024 CDDP23-03024 Page 9 of 21 (https://shademap.app) that renders a three-dimensional model of an urban environment and allows for shadow analysis at a specific date/time at a specified location. Using a feature of the application that simulates new building mass, staff has added a wall to the rear of the existing garage at 40 Anson Way to simulate the height of the proposed second-story addition. Although the proposed addition will have a height of 24 feet, the renderings included in attachment 8 are for an addition 31 feet in height, to provide a conservative approximation of the potential shadow impact resulting from the project. The three-dimensional staff shadow analysis is included om Exhibit 5. Exhibit 5 supports staff’s earlier finding that the project impact to solar access would be negligible for most of the year, with no shading over the neighboring property owner’s dining room window whatsoever between the Vernal and Autumnal Equinoxes (March 21 through September 21). In the case of the Winter Solstice, the model indicates that the shadow cast from a 31-foot building would traverse the southern side of the neighboring home at 36 Anson Way between 9:00am-3:00pm, with potential shading of the upstairs dining room window occurring between the hours of 12:00pm to 3:00pm. Since the model shows that the shadow cast by the addition would be primarily limited to the lower level of the neighboring property owner’s home, it is reasonable to infer from Exhibit 5 that the project would not significantly obstruct sunlight from entering the appellant’s upstairs dining room window, even on the date of the Winter Solstice. Therefore, the evidence in the record does not support appellant’s claim that the project would result in substantial impacts to solar access enjoyed from habitable areas within their home. With regards to solar impacts to outdoor gardening areas, including an existing greenhouse on appellant’s property, the Kensington Ordinance specifies that “’solar access’ means a living area’s direct sunlight unobstructed by buildings or structures3”. Therefore, the provisions of the ordinance protecting solar access do not apply to these areas of the property. Based on the foregoing, the appeal point does not demonstrate substantial impacts to solar access that conflict with General Plan policies for the Kensington area or the Kensington Ordinance. 3 Kensington Ordinance Section 84-74.404(q) – emphasis added. 138 County Planning Commission – March 27, 2024 CDDP23-03024 Page 10 of 21 B. Summary of Appeal Point #2: The building height violates the clear language of the law. Staff Response: The appellant contends that the project should be considered a third-story addition that is at variance with development standards for the R-6 Single-Family Residential District. The appellant correctly notes that a basement within the existing residence on the project site is considered a “story”, as defined under Section 82-4.266 of the County Code. The appellant asserts that the project should be considered a third-story addition since it would result in a home with three distinct levels on the project site, whereas Community Development Division (CDD) staff has consistently described the project as a two-story addition. The text of the relevant County Ordinances is provided below: • Section 84-4.214 (Building Height): “Building height” means the vertical distance measured from grade to the top of structure directly above with exceptions noted elsewhere in the code. Height may be measured from finished grade when such grade is below natural grade. Height shall be measured from natural grade when the finished grade is higher than the natural grade. • Section 84-4.802 (Building Height – Maximum): No single-family dwelling or other structure permitted in the R-6 district shall exceed two and one- half stories or thirty-five feet in height. CDD staff does not consider the proposal to result in a three-story condition because the top level of the addition is positioned such that a vertical plane cannot intersect all three levels at any point within the home. In response to the assertion that the project constitutes a three-story variance, the ZA confirmed that the project complies with building height regulations. The ZA added that this determination is consistent with the way the CDD has routinely enforced building height regulations within unincorporated Contra Costa County for decades. Development standards for the R-6 District, including County Code Section 84- 4.802 (Building Height – Maximum), do not state that building height is to be measured in any manner other than that defined in Section 82-4.214 of the County Code. Thus, pursuant to County Code Section 82-4.214, the “building height” for the addition is “measured vertically from grade to the top of the structure directly above”. Sheet A3.6 of the project plans, included in Exhibit 3, 139 County Planning Commission – March 27, 2024 CDDP23-03024 Page 11 of 21 clearly shows that the basement level is not in the area between grade and the top of the addition. Therefore, the basement is not counted for purposes of measuring “building height” for the proposed addition, based on the plain meaning of the words “from grade to the top of structure directly above”. Based on the above, staff finds no merit in appellants contention that CDD staff enforces building height regulations based on “secret, unwritten rules that work to [appellants] detriment”. The CDD consistently enforces building height regulations for all new construction based on the published provisions of the County Code. The appellants discussion of ordinances and interpretations from jurisdictions outside of Contra Costa County are not relevant considerations in CDD staff’s interpretation and enforcement of County Code Section 82-4.214, which provide clear direction on how building height is to be measured in unincorporated Contra Costa County. C. Summary of Appeal Point #3: The proposed project adversely affects Ms. McClain’s property values. Staff Response: The comments suggest that project-related impacts to views, solar access, and building bulk will cause the neighboring property owner to suffer unspecified loss of property value. As discussed in response to Appeal Point #1, the project will not result in a substantial obstruction of views or solar access for the northerly neighbor, and the project design is compatible with the neighborhood in terms of size, building bulk, and height. It is without question that the appellant’s home will continue to enjoy high quality views that positively contribute to the value of her home. The appellant does not provide any substantiation other than their stated opinion regarding the negative effect the project would have on the value of neighboring properties, if any. D. Summary of Appeal Point #4: The proposed project does not meet required standards. Staff Response: The project has been evaluated for consistency with development standards for the R-6 District, including minimum setback and side/rear yard requirements, and maximum building height, as specified in Chapter 84-4 of the County Code, and found to be compliant in all respects. Furthermore, the project has been evaluated for consistency with General Plan policies for the Kensington Area (Policies 3-211 through 3-215), as codified in Chapter 84-74 of the County Code (Kensington Ordinance). 140 County Planning Commission – March 27, 2024 CDDP23-03024 Page 12 of 21 Based on CDD staff’s review of the applicable ordinances as they pertain to the proposed addition, the project was added to the February 5, 2024, Zoning Administrator agenda with a staff recommendation for approval. The ZA Staff Report included a detailed discussion of the appellant’s claims of project-related impacts to views and solar access, which had been previously raised in the September 18, 2023 Shelterwerk letter, which is Attachment 6 of the ZA Staff Report in Exhibit 4. The ZA addressed view and solar access impacts, and appellant’s claim that the project is at variance with building height regulations during the February 5, 2024 public hearing and found that the impacts described by the appellant did not amount to substantial impacts conflicting with the Kensington Ordinance, or any other provision of the County Code. The ZA approved the project as recommended by staff based on the findings and conditions of approval in the ZA Staff Report. The Kensington Ordinance is intended to balance “the rights of property owners to improve the value and enjoyment of their property while minimizing impacts upon surrounding neighbors, and not substantially impairing the value and enjoyment of their neighbor’s property4”. While acknowledging that the neighboring property owner would prefer an alternative design that would eliminate the northerly second story element of the proposed project and preserve all existing views/solar access presently enjoyed from her residence, the Kensington Ordinance does not preclude property owners from building in compliance with applicable development standards (including two-story additions) absent substantial impacts on neighboring property owners. The view impacts from the project would affect a southerly view from a single window in the neighboring property owner’s home at 36 Anson Way that offers intermittent fleeting views of Emeryville through surrounding residential development and neighborhood trees. The primary viewing corridor, towards which numerous upper-level windows in the neighboring property owner’s home are oriented, will maintain unobstructed views over the San Francisco Bay. The appellant’s stated concern with solar access impacts are specific to a single day of the year when the project would cast a shadow over the neighboring property during the morning hours immediately after sunrise. In consideration of the above and the detailed discussion of project compliance with applicable General Plan policies and zoning ordinances in response to Appeal Points #1 and #2, CDD staff does not agree that the project would result in significant impacts to the neighboring 4 Kensington Ordinance Section 84-74.204(a) -Emphasis added. 141 County Planning Commission – March 27, 2024 CDDP23-03024 Page 13 of 21 property owner warranting redesign of the project pursuant to the Kensington Ordinance. E. Summary of Appeal Point #5: Specified findings for the planning division are not supported by the evidence. Staff Response: See the discussion regarding staff findings of project compliance with required standards in response to Appeal Point #4 above. F. Summary of Appeal Point #6: Revised plans do not reflect sensitivity to or consideration of Ms. McClain’s interests. Staff Response: CDD staff cannot characterize or attest to the nature of outreach made by the property owner to neighboring property owners that occurred prior to the submittal of either the Kensington Design Review application or the subsequent Kensington Design Review Development Plan application. The Kensington Ordinance requires CDD staff to evaluate a project’s consistency with its provisions, including those protecting views, solar access, privacy, and neighborhood compatibility. There are no codified provisions within the Kensington Ordinance requiring direct input from neighboring property owners. However, the Development Plan process allows neighboring property owners and their consultants to convey their concerns directly to staff for consideration during the planning process. Many of the concerns of the appellant were provided to staff in the September 18, 2023 Shelterwerk letter, which is included as an attachment to and discussed in the February 5, 2024 ZA Staff Report. The February 14, 2024 appeal letter does not claim any additional impacts beyond those previously evaluated by CDD staff and the ZA. Therefore, notwithstanding the appellant’s misgivings regarding communication amongst neighbors, the interests of the neighboring property owner were duly considered by CDD staff prior to recommending that the ZA approve the project. G. Summary of Appeal Point #7: 40 Anson Way could be developed in a manner that satisfies the applicant’s goals without having such significant impacts on Ms. McClain and her property. Staff Response: The appellant’s comments assert a preference for a single-story addition as a solution to stated concerns with the project. In addition to recognizing the rights of neighboring property owners to avoid substantial impacts, the Kensington Ordinance also recognizes the rights of the property 142 County Planning Commission – March 27, 2024 CDDP23-03024 Page 14 of 21 owner to improve the value and enjoyment of their property. The proposed project is consistent with development standards for the R-6 District in all respects. Further, the ZA found the project to be consistent with the letter and spirit of the Kensington Ordinance in approving the project on February 5, 2024. The ZA did not consider the concerns raised by the appellant during the hearing, and reiterated in the February 14, 2024 appeal letter to be substantial enough to outweigh the property owner’s right to construct a two-story addition in conformance with height requirements for the R-6 District. The mere feasibility of a single-story configuration offering a similar increase in square footage does not preclude two-story development pursuant to the Kensington Ordinance, or any other provision of the County Code. VIII. STAFF ANALYSIS A. General Plan Consistency: The subject parcel at 40 Anson Way is located within the SH Single-Family Residential – High Density General Plan Land Use designation. The SH designation is intended to promote the orderly development of single-family residential neighborhoods. The project entails an addition to increase living area within an existing 1,949 square-foot single-family residence by 993 square feet. The proposed addition does not change the established residential use of the site, its residential density, or lot size. Thus, the single-family residential nature of the project does not conflict with the intent and purpose of the SH designation. The project is also subject to the Policies for the Kensington Area, Policies 3-211 through 3-215 of the General Plan Land Use Element. Collectively, these policies provide for reasonable review of new residential development with protection for existing residences in the Kensington community. New residential projects are evaluated for view impacts, design compatibility, privacy, and solar access. The project’s compliance with each of these policies is discussed below. Additionally, this report includes discussion of the proposed design, including view impacts, design compatibility, parking, privacy, and solar access, as required by General Plan policies for the Kensington area. Therefore, the project is consistent with General Plan Policies 3-211 through 3-215. 143 County Planning Commission – March 27, 2024 CDDP23-03024 Page 15 of 21 Policy 3-211: Allow for the review of new residential development that provides reasonable protection for existing residences in the Kensington community with regard to: views, design compatibility (including building bulk, size, and height), adequate parking, privacy, and access to sunlight. This project was initially submitted to the CDD as administrative Kensington Design Review application CDKR23-00010. Upon the CDD’s receipt of a written request for a public hearing on the CDKR23-00010 application in response to public notifications associated therewith, the applicant submitted the current CDDP23-03024 Development Plan application in order to continue the planning process. The processing of this application, culminating in a decision at a noticed public hearing, provides reasonable protection for neighboring property owners by providing a process including public notification and allowing additional opportunities for concerned neighbors to comment on the project before a decision is made. As discussed in detail within Section VIII.B, Zoning Compliance, staff finds the proposed residential addition to be consistent and compatible with the surrounding neighborhood and does not anticipate that the addition would a substantial impact on views, privacy, or solar access for neighboring properties. Policy 3-212: Preservation of views of scenic natural features (e.g. Bay, mountains) and the developed environment (e.g., bridges, San Francisco skyline) should be incorporated into the review of development applications. Section 84-74.404(r) of the Kensington Ordinance defines “view” as “a scene from a window in habitable space of a neighboring residence. The term ‘view’ includes both up-slope and downslope scenes, but is distant or panoramic range in nature, as opposed to short range.” The subject parcel and neighboring parcels are situated on a western facing slope that descends steeply to the west towards the City of El Cerrito. The topography of the area is such that it allows many homes on the hillside to enjoy distant westerly views of city skylines, the San Francisco Bay, Golden Gate Bridge and/or Bay Bridge. On October 6, 2023, at the request of the Kensington MAC, the applicant installed story poles on the subject parcel in order to simulate the height and building mass of the proposed addition. On October 20, 2023, staff was permitted to view the story poles from two neighboring residences at 36 Anson Way (adjacent to and north of the subject parcel) and 39 Anson Way (across the street to the east of the subject parcel) in order to assess potential view impacts. Aesthetically, the proposed addition would have the greatest impact on a southern facing window on the second story of the residence at 36 Anson Way. Existing views from this southern 144 County Planning Commission – March 27, 2024 CDDP23-03024 Page 16 of 21 facing window predominantly consist of neighboring residences and neighborhood trees. Since these existing views are not distant or panoramic in nature, they do not constitute a “view” as defined by the Kensington Ordinance. Based on the October 20, 2023, site visit, the proposed addition does not substantially degrade an existing “view” – as defined by the aforementioned County Ordinance – from within any neighboring residence. Therefore, the project preserves views in a manner consistent with Policy 3-212. Staff photographs depicting the story poles from neighboring residences are included in Exhibit 4, ZA Staff Report, as Attachment 5. Policy 3-213: Review proposed residential development for design compatibility with nearby development (e.g. building mass, height, mechanical devices) and provisions for adequate parking. The project neighborhood consists of a mix of one- and two-story single-family residences. Considering that two-story residences presently exist on immediately adjacent parcels to the north, south, east, and west, the building mass of the proposed two-story addition is consistent and compatible with the design of existing residential development in the vicinity. Additionally, the proposed addition would have a height of 24 feet, which is substantially less than the 35- foot maximum for residential development in the R-6 Single-Family Residential District pursuant to Section 84-4.802 of the County Code. Further, the existing two-car garage on the subject parcel meets the off-street parking requirement for the R-6 District pursuant to Section 84-4.1202 of the County Code. Therefore, based on the foregoing discussion, the project is considered compatible with existing development in the vicinity in terms of design, height, and the provision of adequate parking. Policy 3-214: New residential development will be reviewed against realistic impacts of privacy and sunlight on surrounding neighbors. Staff has evaluated the project to determine whether realistic impacts of privacy and sunlight would expectedly arise from the addition. This addition is not expected to affect the privacy or solar access on neighboring parcels to any significant degree, as previously discussed in detail in response to Appeal Point #1, and below in Section VIII.B.3 of the Zoning Compliance discussion below. 145 County Planning Commission – March 27, 2024 CDDP23-03024 Page 17 of 21 Policy 3-215: Consideration will be given to review of non-residential development in the Kensington community with Policies 3-211 through 3-213 herein. The proposed project is a residential addition to an existing single-family residence. Thus, this policy does not apply. B. Zoning Compliance: The subject parcel is located in the R-6 Single-Family Residential District, -TOV Tree Obstruction of Views Combining District, and -K Kensington Combining District. The proposed project does not involve removal or addition of any tree, and therefore, the regulations of the Tree Obstruction of Views Combining District do not apply to this application. The intent and purpose of the R-6 District is to facilitate orderly development and maintenance of high-density, single-family residential neighborhoods. The proposed residential addition conforms to all R-6 development standards (e.g. front setback, side and rear yards, building height, off- street parking). Therefore, the proposed addition to an existing single-family residence meets the intent and purpose of the R-6 District. The Kensington Combining District includes seven criteria for approval of the Development Plan. As detailed below, the project satisfies all seven criteria. 1. Recognizing the rights of property owners to improve the value and enjoyment of their property. Finding: The project is a 993 square-foot two-story addition to the northern side of an existing single-family residence in the R-6 Single-Family Residential District. The proposed addition is in conformance with minimum setback, minimum side and rear yards, maximum building height, and minimum off- street parking requirements applicable to development in the R -6 District. Construction of a residential addition conforming to these development standards is permitted following the application review procedures for the Kensington Combining District, absent substantial impacts to neighboring parcels in terms of views, privacy, or solar access. The property owners have indicated that the increased square-footage is necessary to accommodate the needs of their family, while also providing office areas to better accommodate working from home. Additionally, the proposed two-story configuration will allow for improved views of the San Francisco Bay and city skyline from within 146 County Planning Commission – March 27, 2024 CDDP23-03024 Page 18 of 21 the existing residence, similar to those enjoyed by residents of numerous other properties in the immediate vicinity. 2. Recognizing the rights of property owners of vacant lots to establish a residence that is compatible with the neighborhood in terms of bulk, scale, and design. Finding: The subject parcel is not a vacant lot. Therefore, this criterion does not apply. 3. Minimizing impacts upon surrounding neighbors. Finding: The project involves a two-story residential addition that is in conformance with all applicable development standards for the R-6 District. Section 84-74.204(b) of the Kensington Ordinance specifies that the ordinance is intended to promote the community’s values of preservation of views, light and solar access, privacy, parking, residential noise levels. The project is consistent with these values as discussed below: • Privacy: The project proposes a two-story addition to the northern side of the existing single-family residence on the subject parcel. The neighboring property nearest to the proposed addition is the adjacent property to the north at 36 Anson Way. All upper-level windows of the residence at 36 Anson Way are oriented either towards the street to the east, or towards the scenic San Francisco Bay to the west. Since the addition does not include any northern or southern facing windows, the project would not substantially impair privacy for next door neighboring parcels, including the residence at 36 Anson Way. Therefore, the project minimizes privacy impacts upon surrounding neighbors. • Light and Solar Access: The potential for residential construction to limit light and solar access on neighboring properties are predominantly influenced by siting (i.e. setbacks), size, and height. The project includes a two-story addition behind an existing garage on the northern side of the existing single-family residence on the subject parcel. The northern side of the existing residence is presently one- story and approximately 13 feet in height. The two-story addition 147 County Planning Commission – March 27, 2024 CDDP23-03024 Page 19 of 21 would expand the residential footprint and increase the northerly height of the home to 24 feet. The proposed addition would be located at least 42 feet 8 inches and 63 feet 2 inches from the western rear and southern side property lines respectively, and even further from homes located to the east across Anson Way. Therefore, the project would be expected to have negligible impacts to light or solar access on neighboring properties to the south, east, and west of the subject parcel. The proposed addition would be located 8 feet 3 inches from the northern side property line (where 5 feet is the minimum required) and would be situated approximately 15 to 20 feet south of the existing adjacent residence to the north at 36 Anson Way. The 15 to 20 feet of separation between adjacent residences is typical for development in the R-6 District, where development standards allow for as little as 10 feet of separation. It is not uncommon for adjacent homes in the Kensington community to have less than 10 feet of separation due to lot dimensions and/or existing legal non-conforming residences constructed prior to the implementation of the County zoning code. Additionally, the 24-foot height of the proposed addition conforms to the 35-foot maximum permissible building height for residential development in the R-6 District. In a letter dated September 18, 2023, included in Exhibit 4, ZA Staff Report, as Attachment 6, the consultant to the owner of the neighboring adjacent property to the north at 36 Anson Way, expressed a concern, amongst others, that the project unreasonably impairs access to daylight by casting shadows on the 36 Anson Way property. The letter includes a diagram depicting shadows cast on the property at 9 AM, 12 noon, and 3 PM on the winter solstice, whereon the proposed addition is approximated to cast a shadow over the western portion of the 36 Anson Way residence and rear yard at 9am, and over the southernmost portions of this residence at noon. Notably, the shadow analysis provided by the neighbor’s consultant is limited to conditions expected at a specific time of year when the daylight hours are shortest (i.e. the sun rises later and sets earlier than any other date) and when the sun rises at its southernmost location in the sky. Using a web-based application (www.suncalc.org) that shows the 148 County Planning Commission – March 27, 2024 CDDP23-03024 Page 20 of 21 movement of the sun for a certain date at a certain place, staff has prepared a Shadow Analysis (Exhibit 4, Attachment 7) to approximate the project’s effect on solar access for the summer solstice, and at the equinox. The shadow analysis shows the sun rising further to the north and higher in the sky throughout the rest of the year, and the extent of shadows cast on the northerly parcel are typically much less throughout the year than depicted by the consultant. Therefore, the project is not expected to affect the neighboring residence’s solar access to any significant degree. 4. Protecting the value and enjoyment of the neighbors’ property. Finding: As previously mentioned, the addition would not significantly block any views in the project neighborhood or decrease privacy or access to sunlight. Therefore, absent significant impacts on neighboring parcels, the addition would preserve the value and enjoyment of the neighbors’ property. 5. Maintaining the community’s property values. Finding: The project involves an addition to an existing single-family residence in an established residential neighborhood. The proposal does not involve an incompatible land use that would conflict with the surrounding residential community in a manner that may negatively affect property values. Additionally, the project does not substantially affect scenic views, privacy, or solar access for neighboring parcels to any significant degree. Therefore, the project maintains the community’s property values. 6. Maximizing the use of existing interior space. Finding: The existing single-family residence consists of a main floor at street level having approximately 1,576 square feet of living area and a 372 square foot two-car garage. A lower level beneath the southern end of the existing residence provides an additional 373 square feet of conditioned living space. There is no existing interior space within the residence that is not presently being utilized as part of the residence. Thus, the 993 square -foot increase in living space sought by the property owners could not feasibly be accomplished within the existing building envelope. Therefore, staff finds that the project maximizes the use of existing interior space. 149 County Planning Commission – March 27, 2024 CDDP23-03024 Page 21 of 21 7. Promoting the general welfare, public health, and safety. Finding: The residential addition does not change the land use on the subject parcel and as described above, would have minimal impact on neighboring properties. The project’s compliance with applicable zoning standards and the requirement to obtain building permits will ensure that the addition does not present a hazard to public health and safety for the occupants or community at large. Thus, the project promotes the general welfare, public health, and safety of the Kensington community. IX. CONCLUSION Construction of the proposed residential addition is consistent with the SH Single- Family Residential-High Density General Plan Land Use designation and complies with the intent and purpose of the R-6 Single-Family Residential Zoning District and the -K Kensington Combining District. Therefore, staff recommends denying the appeal, and upholding the Zoning Administrator’s approval of Kensington Design Review Development Plan CDDP23-03024 to allow a 993 square-foot two-story addition to an existing single-family residence, subject to the attached findings and conditions of approval, which are is included as Exhibit 1. X. EXHIBITS Exhibit 1: Findings and Conditions of Approval Exhibit 2: Letter of Appeal received on February 14, 2024 Exhibit 3: Maps and Plans Exhibit 4: Staff Report for the February 5, 2024 Zoning Administrator Meeting Exhibit 5: 3D Shadow Analysis Exhibit 6: PowerPoint Presentation 150 EXHIBIT 1 FINDINGS AND CONDITIONS OF APPROVAL 151 County Planning Commission – March 27, 2024 CDDP23-03024 Page 1 of 8 FINDINGS AND CONDITIONS OF APPROVAL FOR COUNTY FILE CDDP23-03024; CARI ROSNER JELEN (APPLICANT), ELENA SAXONHOUSE (OWNER) FINDINGS A. Kensington Combining District Findings County Code Section 84-74.1206(b) requires a project within the Kensington Combining District to satisfy seven criteria to be approved. 1. Recognizing the rights of property owners to improve the value and enjoyment of their property. Project Finding: The project is a 993 square-foot two-story addition to the northern side of an existing single-family residence in the R-6 Single-Family Residential District. The proposed addition is in conformance with minimum setback, minimum side and rear yards, maximum building height, and minimum off-street parking requirements applicable to development in the R-6 District. Construction of a residential addition conforming to these development standards is permitted following the application review procedures for the Kensington Combining District, absent substantial impacts to neighboring parcels in terms of views, privacy, or solar access. The property owners have indicated that the increased square-footage is necessary to accommodate the needs of their family, while also providing office areas to better accommodate working from home. Additionally, the proposed two-story configuration will allow for improved views of the San Francisco Bay and city skyline from within the existing residence, similar to those enjoyed by residents of numerous other properties in the immediate vicinity. 2. Recognizing the rights of property owners of vacant lots to establish a residence that is compatible with the neighborhood in terms of bulk, scale, and design. Project Finding: The subject parcel is not a vacant lot. Therefore, this criterion does not apply. 3. Minimizing impacts upon surrounding neighbors. Project Finding: The project involves a two-story residential addition that is in conformance with all applicable development standards for the R -6 District. Section 152 County Planning Commission – March 27, 2024 CDDP23-03024 Page 2 of 8 84-74.204(b) of the Kensington Combining District Ordinance specifies that the ordinance is intended to promote the community’s values of preservation of views, light and solar access, privacy, parking, residential noise levels. The project is consistent with these values as discussed below: • Privacy: The project proposes a two-story addition to the northern side of the existing single-family residence on the subject parcel. The neighboring property nearest to the proposed addition is the adjacent property to the north at 36 Anson Way. All upper-level windows of the residence at 36 Anson Way are oriented either towards the street to the east, or towards the scenic San Francisco Bay to the west. Since the addition does not include any northern or southern facing windows, the project will not substantially impair privacy for next door neighboring parcels, including the residence at 36 Anson Way. Therefore, the project minimizes privacy impacts upon surrounding neighbors. • Light and Solar Access: The potential for residential construction to limit light and solar access on neighboring properties are predominantly influenced by siting (i.e. setbacks), size, and height. The project includes a two-story addition behind an existing garage on the northern side of the existing single-family residence on the subject parcel. The northern side of the existing residence is presently one-story and approximately 13 feet in height. The two-story addition will expand the residential footprint and increase the northerly height of the home to 24 feet. The proposed addition will be located at least 42 feet 8 inches and 63 feet 2 inches from the western rear and southern side property lines respectively, and even further from homes located to the east across Anson Way. Therefore, the project will have negligible impacts to light or solar access on neighboring properties to the south, east, and west of the subject parcel. The proposed addition will be located 8 feet 3 inches from the northern side property line (where 5 feet is the minimum required) and w ill be situated approximately 15 to 20 feet south of the existing adjacent residence to the north at 36 Anson Way. The 15 to 20 feet of separation between adjacent residences is typical for development in the R-6 District, where development standards allow for as little as 10 feet of separation. It is not uncommon for adjacent homes in the Kensington community to have less t han 10 feet of separation due to lot dimensions and/or existing legal non-conforming 153 County Planning Commission – March 27, 2024 CDDP23-03024 Page 3 of 8 residences constructed prior to the implementation of the County zoning code. Additionally, the 24-foot height of the proposed addition conforms to the 35- foot maximum permissible building height for residential development in the R-6 District. In a letter dated September 18, 2023, the consultant to the owner of the neighboring adjacent property to the north at 36 Anson Way, expressed a concern, amongst others, that the project unreasonably impairs access to daylight by casting shadows on the 36 Anson Way property. The letter includes a diagram depicting shadows cast on the property at 9 AM, 12 noon, and 3 PM on the winter solstice, whereon the proposed addition is approximated to cast a shadow over the western portion of the 36 Anson Way residence and rear yard at 9am, and over the southernmost portions of this residence at noon. Notably, the shadow analysis provided by the neighbor’s consultant is limited to conditions expected at a specific time of year when the daylight hours are shortest (i.e. the sun rises later and sets earlier than any other date) and when the sun rises at its southernmost location in the sky. Using a web-based application (www.suncalc.org) that shows the movement of the sun for a certain date at a certain place, staff has prepared a Shadow Analysis to approximate the project’s effect on solar access for the summer solstice, and at the equinox. The shadow analysis shows the sun rising further to the north and higher in the sky throughout the rest of the year, and the extent of shadows cast on the northerly parcel are typically much less throughout the year than depicted by the consultant. Therefore, the project is not expected to affect the neighboring residence’s solar access to any significant degree. 4. Protecting the value and enjoyment of the neighbors’ property. Project Finding: As previously mentioned, the addition will not significantly block any views in the project neighborhood or decrease privacy or access to sunlight. Therefore, absent significant impacts on neighboring parcels, the addition will preserve the value and enjoyment of the neighbors’ property. 5. Maintaining the community’s property values. Project Finding: The project involves an addition to an existing single-family residence in an established residential neighborhood. The proposal does not involve a noncompatible land use that conflicts with the surrounding residential community in 154 County Planning Commission – March 27, 2024 CDDP23-03024 Page 4 of 8 a manner that may negatively affect property values. Additionally, the project does not substantially affect scenic views, privacy, or solar access for neighboring parcels to any significant degree. Therefore, the project maintains the community’s property values. 6. Maximizing the use of existing interior space. Project Finding: The existing single-family residence consists of a main floor at street level having approximately 1,576 square feet of living area and a 372 square foot two- car garage. A lower level beneath the southern end of the existing residence provides an additional 373 square feet of conditioned living space. There is no existing interior space within the residence that is not presently being utilized as part of the residence. Thus, the 993 square-foot increase in living space sought by the property owners cannot feasibly be accomplished within the existing building envelope. Therefore, staff finds that the project maximizes the use of existing interior space. 7. Promoting the general welfare, public health, and safety. Project Finding: The residential addition does not change the land use on the subject parcel and as described above, will have minimal impact on neighboring properties. The project’s compliance with applicable zoning standards and the requirement to obtain building permits will ensure that the addition does not present a hazard to public health and safety for the occupants o r community at large. Thus, the project promotes the general welfare, public health, and safety of the Kensington community. D. Environmental Findings The 993 square-foot two-story addition to the northern side of an existing single- family residence is categorically exempt under CEQA Guidelines Section 15301(e)(2), which provides a Class 1 exemption for additions to existing structures of no more than 10,000 square feet in an area that is not environmentally sensitive and where all public services and facilities are available for maximum development permissible in the General Plan. CONDITIONS OF APPROVAL FOR COUNTY FILE CDDP23-03024 Project Approval 1. Development Plan CDDP23-03024 to allow a 993 square-foot two-story addition to the northern side of an existing single-family residence is APPROVED. 155 County Planning Commission – March 27, 2024 CDDP23-03024 Page 5 of 8 2. The Development Plan approval describe above is based on the application and project plans received by the Department of Conservation and Development, Community Development Division (CDD) on July 11, 2023. 3. Any deviation from the approved plans shall require review and approval by the CDD and may require the filing of a new Kensington Design Review application. Building Permits 5. No construction is approved with this permit. Any construction at the subject parcel will require issuance of building permits from the Department of Conservation and Development, Building Inspection Division, prior to commencement of work. Application Costs 6. This application was subject to an initial application deposit of $3,000.00, which was paid with the application submittal, plus time and material costs if the application review expenses exceed 100% of the initial deposit. Any additional fee due must be paid prior to an application for a grading or building permit, or 60 days of the effective date of this permit, whichever occurs first. The fees include costs through permit issuance and final file preparation. Pursuant to Contra Costa County Board of Supervisors Resolution Number 2019/553, where a fee payment is over 60 days past due from the date of approval, the application shall be charged interest at a rate of ten percent (10%). The applicant may obtain current costs by contacting the project planner. If you owe additional fees, a bill will be sent to you shortly after permit issuance. Construction All construction activity shall comply with the following restrictions, which shall be included in the construction drawings. 7. The applicant shall make a good faith effort to minimize project-related disruptions to adjacent properties, and to uses on the site. This shall be communicated to all project- related contractors. 156 County Planning Commission – March 27, 2024 CDDP23-03024 Page 6 of 8 8. The applicant shall require their contractors and subcontractors to fit all internal combustion engines with mufflers which are in good condition and shall locate stationary noise-generating equipment such as air compressors as far away from existing residences as possible. 9. The site shall be maintained in an orderly fashion. Following the cessation of construction activity, all construction debris shall be removed from the site. 10. A publicly visible sign shall be posted on the property with the telephone number and person to contact regarding construction-related complaints. This person shall respond and take corrective action within 24 hours. The CDD phone number shall also be visible to ensure compliance with applicable regulations. 11. Unless specifically approved otherwise via prior authorization from the Zoning Administrator, all construction activities shall be limited to the hours of 8:00 A.M. to 5:00 P.M., Monday through Friday, and are prohibited on State and Federal holidays on the calendar dates that these holidays are observed by the State or Federal government as listed below: New Year’s Day (State and Federal) Birthday of Martin Luther King, Jr. (State and Federal) Washington’s Birthday (Federal) Lincoln’s Birthday (State) President’s Day (State) Cesar Chavez Day (State) Memorial Day (State and Federal) Juneteenth National Independence Holiday (Federal) Independence Day (State and Federal) Labor Day (State and Federal) Columbus Day (Federal) Veterans Day (State and Federal) Thanksgiving Day (State and Federal) Day after Thanksgiving (State) Christmas Day (State and Federal) 157 County Planning Commission – March 27, 2024 CDDP23-03024 Page 7 of 8 For specific details on the actual date the State and Federal holidays occur, please visit the following websites: Federal Holidays: Federal Holidays (opm.gov) California Holidays: State Holidays (sos.ca.gov) 12. Large trucks and heavy equipment are subject to the same restrictions that are imposed on construction activities, except that the hours are limited to 9:00 AM to 4:00 PM. ADVISORY NOTES PLEASE NOTE ADVISORY NOTES ARE ATTACHED TO THE CONDITIONS OF APPROVAL BUT ARE NOT A PART OF THE CONDITIONS OF APPROVAL. ADVISORY NOTES ARE PROVIDED FOR THE PURPOSE OF INFORMING THE APPLICANT OF ADDITIONAL ORDINANCE AND OTHER LEGAL REQUIREMENTS THAT MUST BE MET IN ORDER TO PROCEED WITH DEVELOPMENT. A. NOTICE OF 90-DAY OPPORTUNITY TO PROTEST FEES, DEDICATIONS, RESERVATIONS, OR OTHER EXACTIONS PERTAINING TO THE APPROVAL OF THIS PERMIT. This notice is intended to advise the applicant that pursuant to Government Code Section 66000, et. seq, the applicant has the opportunity to protest fees, dedications, reservations, and/or exactions required as part of this project approval. The opportunity to protest is limited to a ninety-day (90) period after the project is approved. The 90-day period in which you may protest the amount of any fee or imposition of any dedication, reservation, or other exaction required by this approved permit, begins on the date this permit was approved. To be valid, a protest must be in writing pursuant to Government Code Section 66020 and delivered to the CDD within 90 days of the approval date of this permit. B. The applicant shall submit building plans to the Building Inspection Division and comply with Division requirements. It is advisable to check with the Division prior to requesting a building permit or proceeding with the project. 158 County Planning Commission – March 27, 2024 CDDP23-03024 Page 8 of 8 C. The applicant must submit building plans to the Kensington Fire Protection District and comply with its requirements. The applicant is advised that plans submitted for a building permit must receive prior approval and be stamped by the Fire Protection District. D. The applicant is required to submit plans to the Stege Sanitary District for approval. Plans submitted for a building permit must receive prior approval and be stamped by the Sanitary District. E. The applicant is responsible for contacting the Health Services Department Environmental Health Division regarding its requirements and permits. F. The applicant is required to comply with the requirements of the East Bay Municipal Utility District. G. The applicant is responsible for contacting the Contra Costa Mosquito and Vector Control District regarding its requirements and permits. 159 EXHIBIT 2 LETTER OF APPEAL RECEIVED ON FEBRUARY 14, 2024 160 Appeal Letter - 40 Anson Way (CDDP23-03024) February 14, 2022 1 HARPER & ARMSTRONG, LLP 1634 Telegraph Ave., #3, Oakland, CA 94612 Phone: (510) 420-8455 ∙ Fax: (510) 858-5953 ∙ shona.armstrong@harperarmstrong.com By E-MAIL February 14, 2024 Adrian Veliz Senior Planner Department of Conservation and Development Contra Costa County 30 Muir Road Martinez, CA 94553 1-925-655-2879 Adrian.veliz@dcd.cccounty.us Re: 40 Anson Way (CDDP23-03024) Dear Mr. Veliz: I represent Kris McClain, the owner of 36 Anson Way, which is directly next door to 40 Anson Way. I write on Ms. McClain’s behalf to appeal from the recent Zoning Administrator decision to approve a Kensington Design Review Development Plan, which proposes a 993 square-foot “two-story” addition to the northern side of an existing single-family residence at 40 Anson Way (CDDP23-03024) despite Ms. McClain’s protests. As Ms. McClain has made clear at each level of hearing, pursuant to Contra Costa County Code section 26-2.2406(c): (1) The proposed project does not comply with the general plan and adversely affects her property rights. (2) The proposed project does not meet required standards. (3) Specified findings for the planning division are not supported by the evidence. The negative impacts created by the proposed project warranted two meetings of the KMAC, which culminated in a split decision. In the face of clear law prohibiting the approval of this three-story project and in the face of clear general plan violations that harm the property value of one of Kensington’s few Black homeowners at the expense of her neighbors, the Zoning Administrator erred by approving the application based on arbitrary, biased, uncodified grounds. 161 Appeal Letter - 40 Anson Way (CDDP23-03024) February 14, 2022 2 I. The Design Review Approval Violates the General Plan and Disregards the loss of value to Ms. McClain’s Home. A. The proposed project violates the General Plan. The “General Plan Policies for the Kensington Area” appear at pages 3-98 to 3-100 of the General Plan: Policy #3-211 Allow for the review of new residential development that provides reasonable protection for existing residences in the Kensington community with regard to: views, design compatibility (including building bulk, size, and height), adequate parking, privacy, and access to sunlight. Policy #3-212. Preservation of views of scenic natural features (e.g., Bay, mountains) and the developed environment (e.g., bridges, San Francisco skyline) should be incorporated into the review of development applications. Policy #3-213. Review proposed residential development for design compatibility with nearby development (e.g., building mass, height, mechanical devices) and provisions for adequate parking. 3-214. New residential development will be reviewed against realistic impacts of privacy and sunlight on surrounding neighbors. 1. The proposed project specifically fails to reasonably protect Ms. McClain’s residence with regard to views, building bulk, size, height, privacy, and access to sunlight. a. Views The photos Ms. McClain has provided at Exhibit A and Exhibit B show the story poles blocking the view from the south-facing window of her dining room out over the Emeryville skyline. The General Plan specifically requires protection and preservation of views of the developed environment. Policy 3-212 provides examples of the bridges and the San Francisco skyline, but these are examples; they do not constitute an exclusive list of the views that merit conservation. The County Zoning Administrator explicitly and completely discounted Ms. McClain’s views of the Emeryville skyline, stating they simply do not count. The unnecessary 162 Appeal Letter - 40 Anson Way (CDDP23-03024) February 14, 2022 3 denigration of Emeryville is puzzling and betrays a condescending disregard for the views that Ms. McClain enjoys from her living space. b. Design compatibility/building mass unnecessarily impairs Kris McClain’s property. As Heather Sanders-Jacob has already explained in her letter dated September 18, 2024, which is attached hereto as Exhibit C and incorporated herein, the proposed project creates an unnecessarily elevated mass that allows the owners of 40 Anson Way to expand at the explicit and significant expense of Ms. McClain. Both owners could achieve their aims were 40 Anson Way to build and expand downward along the hillside to create the additional square footage they desire or even were they to move the expansion to the other side of their house. The owners at 40 Anson Way have never, however, sought input from or discussion about the impacts on Kris McClain. When they first approached Ms. McClain, they requested her before-the-fact approval of a project for which they had no drawings. They denied her permission to come into their home to discuss the options and impacts. The next time they approached Ms. McClain they presented her with a fait accompli. The planning department makes much of the fact that the owners revised their plans to change the position of a balcony, but that change was motivated by the owners’ own concerns. It was not a response to or an accommodation for the benefit of Ms. McClain, as they had never shown Ms. McClain the first round of drawings. Even as modified, the proposed obstruction damages Ms. McClain’s views and has tangible consequences for the value of her property. The diminished view significantly detracts from the appeal of the home to potential buyers or renters, thereby directly affecting its market value. Furthermore, the presence of a blank wall resulting from the proposed project creates a sense of confinement and visual monotony, diminishing the overall livability and enjoyment of the property. This issue extends beyond mere inconvenience; it constitutes a tangible loss of value and an infringement upon Ms. McClain’s rights as a homeowner to enjoy the full benefits of her property. c. The building height violates the clear language of the law. i. The language of the law provides an unambiguous definition of “story.” As previously explained, the proposed building exceeds the number of permissible stories. The proposal is within the SH zone of Kensington (Single Family Residential – High) Contra Costa County Code limits buildings to two stories in Kensingon. Section 82-4.266 of the code defines a story as follows: 163 Appeal Letter - 40 Anson Way (CDDP23-03024) February 14, 2022 4 “Story” means that portion of a building included between the upper surface of any floor and the upper surface of the floor next above, except that the topmost story shall be that portion of a building included between the upper surface of he topmost floor and the ceiling or roof above. If the finished floor level directly above a basement or cellar is more than six feet above grade at any point, such basement or cellar shall be considered a story. Per 84-4.802 of the County Code, building height maximums are set by the following criteria: No single-family dwelling or other structure permitted in the R-6 [single family residential] district shall exceed two and one-half stories or thirty-five feet in height. All single-family residential districts within Contra Costa County have the same building height restrictions. See Contra Costa County Code sections 84-6.802, 84-8.802, 84-10.802, 84- 12.802, 84-14.802, 84-16.802, 84-18.802, 84-20.802. Because the basement story at 40 Anson Way is a habitable space that includes an existing bedroom, bathroom, and office with full kitchen, the additional proposed level pursuant to the clear language of the Contra Costa County Code constitutes an impermissible third level. The diagram below is what was submitted to the Planning Department. This lower level was not omitted from the architect’s drawing, and it should have compelled the planners to reject the proposal or require a variance application. ii. Long pattern and practice and an ongoing informal agreement to disregard the law cannot change the meaning of the words written in the code. The staff asserts repeatedly in written recommendations that the proposed project is a two- story building. The applicant asserts that the staff assured them the project would be processed 164 Appeal Letter - 40 Anson Way (CDDP23-03024) February 14, 2022 5 as a two-story building. The Zoning Administrator likewise asserts that the planning department has the leeway to interpret its code however it likes, and that the planning department always considers a project like this to be a two-story project, because the separate stories are not stacked atop one another. This interpretation appears groundless. The Zoning Administrator made comments arrogating to the planning department the power to enforce rules either beyond or in contradiction to the language of the law. These comments misconstrue and inflate the powers of the Planning and Conservation Department. The Department and its staff are to execute the laws, not to legislate by fiat. The code is clear. Where neither the language nor the statutory history of an ordinance is ambiguous, “there is no need to defer to [agency] interpretation.” Riddick v. City of Malibu, ___ Cal. App. ___, ____ (Feb 1, 2024) 2024 WL376305 (citing Advanced Real Estate Services, Inc. v. Superior Court, 196 Cal. App. 4th 338, 350 (2011); Department of Industrial Relations v. Occupational Safety & Health Appeals Board, 26 Cal. App. 5th 93, 106 (2018)). Here, there is no ambiguity concerning the meaning of the text, it is not composed of “ ‘technical, obscure, complex, open-ended’ ” language “ ‘entwined with issues of fact, policy, and discretion’ ” that would require resort to [the agency’s] specialized expertise. (Yamaha, supra, 19 Cal. 4th at p. 12, 78 Cal.Rptr.2d 1, 960 P.2d 1031.) [The agency] therefore “enjoy[s] no comparative advantage over a generalist court in interpreting the legal text at issue.” (California Veterinary Medical Association v. City of West Hollywood, (2007) 152 Cal. App. 4th 536, 556, 61 Cal.Rptr.3d 318.) Riddick v. City of Malibu (Cal. Ct. App., Feb. 1, 2024, No. B323731) 2024 WL 376305, at *5 (emphasis added). Other jurisdictions that legitimately apply the standard the Contra Costa County Planning Department applied here do so based on a Code or other publicly available guidance. For instance, in some jurisdictions, in which following the hillside’s natural contour allows the approving agency to deem a story not a story when not stacked one atop the other, the examples and diagrams within the ordinances or regulations depict possible scenarios in detail and explain the exceptions to the rules. Attached hereto as Exhibits D and E are guidance documents from Berkeley and Los Angeles, which show that it is very easy to publish transparent detailed guidance that does not leave architects and homeowners to guess about when and why an approving agency might simply (and in violation of the law) disregard its own published ordinances. Citizens rely on transparent, publicly available laws and regulations for setting their expectations about property purchases and making other important decisions. Publicly available, consistently enforced laws ensure that citizens cannot be ambushed by secret, unwritten rules that work to their detriment. Kris McClain bought her house secure in the fact that her views were protected, and she was entitled to set her expectations based on the clear language of the 165 Appeal Letter - 40 Anson Way (CDDP23-03024) February 14, 2022 6 law. If there is a law or regulation in Contra Costa County that provides an exception, no staff member or official has pointed it out. Pursuant to the language of the code there can be no argument. This project comprises three stories. Decades of disregarding the clear language of the code in practice does not change the language of the code. If the County truly wishes to count stories only when they are stacked atop each other, then the County must re-write its code to actually say that. d. Access to Sunlight The initial solar access study at the winter solstice depicts the time of the year during which Ms. McClain is most highly impacted (and the time of year when sunlight is most valued). The impacts on Ms. McClain are significant. From her upstairs living spaces, Ms. McClain will now be spending more time in the shadow of a blank wall rather than looking out over the skyline. The photos she has taken and attached as Exhibit A and B, particularly the photo taken in the evening when the sun is low (Exhibit B), along with the photos of the story poles, show the significant negative change she will experience due to loss of light. Evening light will be curtailed in Ms. McClain’s dining room. On February 4, 2024, there was a power outage from 11:00 AM- 7:30 PM. The sun started to go down around 4:30-5PM. Ms. McClain was able to continue working up until the sun was gone. She had a deadline and was able to able to make it without losing a day due to loss in power. If 40 Anson was built up as proposed, much of the light she used for the last hours of the day would have been blocked because of the large shadow the third story would have created. A corrected shadow study attached as Exhibit F is relabeled to depict more clearly that it is not only Ms. McClain’s downstairs windows that are affected, but also her upstairs dining room windows that will suffer significant loss of light. The Zoning Administrator discounted the shadow study because he erroneously presumed it only affected the downstairs windows in Ms. McClain’s garage (where, to be clear, she still uses and enjoys the light by growing many plants). The proposed addition will therefore impair Ms. McClain’s ability to nurture the collection of indoor plants she keeps in her dining room. In her own words: I got into plants in 2021. I have researched plants, their light, water, and placement needs. Each plant that I have is in its ideal spot, which was determined by their specific light requirements. The ones who require the most light, i.e, succulents and cactus plants, are under grow lights. The others depend on the morning sun which isn’t as harsh as the afternoon sun. They all rely on light to grow. I have a fiddle leaf fig that was in a 6 inch pot. She is now in a 20 inch pot. If you know anything about the fiddle leaf plant, you’ll know that this is a big deal. We all rely on the light coming from the dining room window. 166 Appeal Letter - 40 Anson Way (CDDP23-03024) February 14, 2022 7 The Zoning Administrator Planner specifically stated the lower-level windows and accessory structures like the greenhouse aren’t protected items where solar access is concerned, but the new addition will also impair Ms. McClain’s ability to garden the space on the southern side of her house. She takes much joy and finds peace in her landscaping and gardening, and she is concerned about the limitations that the lack of sunlight will impose on her choice of plantings. She chose the spot for her greenhouse based on the rise and fall of the sun. It faces north and south to maximize the sunlight. She also uses her lower deck to read and barbeque. All of these activities will be impaired by the proposed addition’s negative impact on her sunlight. B. The proposed project adversely affects Ms. McClain’s property values. When members of the Kensington Municipal Advisory Council visited Ms. McClain’s property, they were impressed with her view and one member joked that his colleague could have such a view if her were willing to pay the price. It is common knowledge that the views create significant value. Ms. McClain’s view will be impaired, and her property value will suffer concomitant damage. In addition to loss of a portion of her view, Ms. McClain’s reduced access to sunlight and her new close proximity to a bulky new three-story building will affect her property value. II. The proposed project does not meet required standards. As explained above, the Contra Costa County Code is clear, and the proposed project violates that code with respect to building height, and with respect to considering access to sunlight, preservation of views of skylines, and design compatibility. See Exhibit C (Letter from Shelterwerk re McClain Appeals 2023-09-18.) III. Specified findings for the planning division are not supported by the evidence. As explained above, the County’s findings are not supported by the evidence, because the approval does NOT: (1) minimize impacts upon surrounding neighbors; (2) protect the value and enjoyment of the neighbors’ property; (3) maintain neighbors’ property values; or (4) promote the general welfare, public health, and safety, inasmuch as approving a project that violates the law as written leads to public confusion, abuse, and arbitrary decision making. IV. Revised plans do not reflect sensitivity to or consideration of Ms. McClain’s interests. The project applicant provided an initial design and then a revised design to the planning staff. The first proposed design had even more extreme impacts on Ms. McClain. The project applicant has misleadingly packaged this redesign as an accommodation to Ms. McClain. In reality, the project applicants redesigned their project without consultation with or input from Ms. McClain. 167 Appeal Letter - 40 Anson Way (CDDP23-03024) February 14, 2022 8 V. 40 Anson Way could be developed in a manner that satisfies the applicants’ goals without having such significant impacts on Ms. McClain and her property. The owners of 40 Anson could remedy this problem by locating the addition on the southern side of their property or by considering a horizontal addition that would keep the entire home on a single level. Ms. McClain has been fighting for agency throughout this disempowering design review process. When neighbors can communicate and work together, the project can be improved and the neighborly relationship preserved without negatively impacting the end product. There is still a chance for this to happen here. VI. Conclusion The Kensington-specific section of the Contra Costa County Code provides that the purpose of the local ordinances is as follows: 84-74.204 - Purpose and intent. (a) The purpose of this chapter is to provide specific regulation to fairly and efficiently implement the Contra Costa County general plan policies for the Kensington Area so that future development recognizes the rights of property owners to improve the value and enjoyment of their property while minimizing impacts upon surrounding neighbors and not substantially impairing the value and enjoyment of their neighbors' property; maintains the community's property values; and promotes the general welfare, public health and safety. (b) It is a further purpose of this chapter to promote the community's values of preservation of views, light and solar access, privacy, parking, residential noise levels and compatibility with the neighborhood with regard to bulk and scale (c) Features of a development that could influence these values include but are not limited to siting, size, bulk, building envelope, height, setbacks, relative scale, off- street parking spaces, window placement, artificial lighting and location of mechanical devices such as motors, fans and vents. Part (a) recognizes the right of homeowners to develop their properties, while minimizing any impacts on their neighbors’ property value, and while protecting the ability of their neighbors to enjoy their land. Parts (b) and (c) provide criteria for evaluating the impacts of development on neighboring properties. The proposed development at 40 Anson Way fails to minimize impacts as required by the code, violates the General Plan, and unnecessarily robs Ms. McClain of her cherished property values. 168 Appeal Letter - 40 Anson Way (CDDP23-03024) February 14, 2022 9 We invite you to arrange a visit to my client’s property to view the impact the project will have. I can be reached at shona.armstrong@harperarmstrong.com and 510-508-5017. Regards, Shona Armstrong 169 EXHIBITS Exhibit A: Photos from Ms. McClain’s dining area, deck, and garage, showing story pole impact on views from her dining room and deck during October 18-29, 2023 Exhibit B: Photo from Ms. McClain’s dining room window Feb 6, 2024, at 6:56 pm Exhibit C: LTR from Shelterwerk re 40 Anson Way 2023-09-18 Exhibit D: Excerpts from Los Angeles Basin Hillside Ordinance Exhibit E: Berkeley Municipal Code section 23.106.060 Exhibit F: Corrected shadow study pointing out affected upper windows 170 EXHIBIT A (Photos from Ms. McClain’s dining area, deck, and garage, showing story pole impact on views from her dining room and deck during October 18-29, 2023) 171 172 173 174 175 176 177 178 EXHIBIT B (Photo from dining room February 6, 2024 at 6:56 pm) 179 180 EXHIBIT C (Letter from Shelterwerk) 181 SHELTERWERK ARCHITECTURE & DESIGN 1904 FRANKLIN STREET, SUITE 310 OAKLAND, CALIFORNIA 94612 510.595.3836 | SHELTERWERK.COM 1 September 18, 2023 Kris McClain 36 Anson Way Kensington, CA 94707 Re: McClain Appeals Dear Kris, We have researched the proposed addition at 40 Anson Way, Kensington, CA, and made determinations about its impacts in consideration o f Chapter 84-74 of the Contra Costa County Code, which lays the guidelines for building in Ken sington, as well as 84-4 of the Contra Costa County Code, which lays out additional guidelines for residential building not necessarily covered within the Kensington section of the code. To lay the foundation of our research on the impacts proposed construction at 40 Anson Way, we look at the purposes of the Kensington specific section of the Contra Costa County Code: 84-74.204 - Purpose and intent. (a) The purpose of this chapter is to provide specific regulation to fairly and efficiently implement the Contra Costa County general plan policies for the Kensington Area so that future development recognizes the rights of propert y owners to improve the value and enjoyment of their property while minimizing impacts upon surrounding neighbors and not substantially impairing the value and enjoyment of their neighbors' property; maintains the community's property values; and promotes the general welfare, public health and safety. (b) It is a further purpose of this chapter to promote the community's values of preservation of views, light and solar access, privacy, parking, residential noise levels and compatibility with the neighborhood with regard to bulk and scale (c) Features of a development that could influence these values include but are not limited to siting, size, bulk, building envelope, height, setbacks, relative scale, off-street parking spaces, window placement, artificial lighting and location of mechanical devices such as motors, fans and vents. Part (a) recognizes the right of homeowners to deve lop their properties, while minimizing any impacts on their neighbors’ property value, and whi le protecting the ability of their neighbors to enjoy their land. Parts (b) and (c) provide criteria for evaluating the impacts of development on neighboring properties. The proposed development at 40 Anson Way fails to minimize impacts as required by the code. 182 SHELTERWERK ARCHITECTURE & DESIGN 1904 FRANKLIN STREET, SUITE 310 OAKLAND, CALIFORNIA 94612 510.595.3836 | SHELTERWERK.COM 2 The Building Exceeds the Number of Permissible Stor ies: Contra Costa County Code limits buildings to two st ories in Kensington. Section 82-4.266 of the code defines a story as follows: "Story" means that portion of a building included between the upper surface of any floor and the upper surface of the floor next above, except that the topmost story shall be that portion of a building included between the upper surface of the topmost floor and the ceiling or roof above. If the finished floor level directly above a basement or cellar is more than six feet above grade at any point, such basement or cellar shall be considered a story. Per 84-4.802 of the municipal code, building height maximums are set by the following criteria: No single-family dwelling or other structure permitted in the R-6 district shall exceed two and one-half stories or thirty-five feet in height. Due to the existing habitable basement at 40 Anson Way - which includes an existing a bedroom, bathroom, and “office” with full kitchen –the additional proposed level constitutes an impermissible third level. The diagram on the right is what was submitted to the Planning Department. This lower level wasn’t omitted from the architect’s drawings, and it didn’t receive a comment, so maybe it slipped through the cracks, but it should compel the planners to reject the proposal or require a variance application. The Proposed Building Unreasonably Impairs Views: The proposed addition adds a large mass adjacent to the dining room window at 36 Anson Way. Panoramic views of the surrounding landscape are negatively impacted. The proposal submitted to the Planning Department provides an image noting views that will be impacted, but the vantage point from which the image was taken is a misrepresentation of reality. It appears to be zoomed in and possibly at a lower vantage point than what one would experience standing in front of the window. The following photo, looking from the backmost windows of 36 Anson Way show more 183 SHELTERWERK ARCHITECTURE & DESIGN 1904 FRANKLIN STREET, SUITE 310 OAKLAND, CALIFORNIA 94612 510.595.3836 | SHELTERWERK.COM 3 accurately the significant negative impact on views caused by the proposed addition at 40 Anson Way. 184 SHELTERWERK ARCHITECTURE & DESIGN 1904 FRANKLIN STREET, SUITE 310 O AKLAND, CALIFORNIA 94612 510.595.3836 | SHELTERWERK.COM 4 The Proposed Building Unreasonably Impairs Access to Daylight: The addition at 40 Anson Way will cast shadows towards and past its northern property line and onto the lot of 36 Anson Way due to its proximity to a shared property line. A study of cast shadows during the Winter Solstice shows that the lower level South-facing windows at 36 Anson Way will be shaded out from 9 am through noon, greatly diminishing solar access during the period of the year where access to the sun is at its greatest premium. Additionally, shadows will be cast through a large part of the rear yard, including over an existing greenhouse and the garden area leading up to it. The excessive height of the proposed building is unnecessary, impermissible, and creates significant problems for the residents of 36 Anson Way that the county should be taking into consideration. 185 SHELTERWERK ARCHITECTURE & DESIGN 1904 FRANKLIN STREET, SUITE 310 OAKLAND, CALIFORNIA 94612 510.595.3836 | SHELTERWERK.COM 5 Large Size of the Home/Location of Addition/Utilization of Existing: The proposed addition at 40 Anson Way creates a hom e with the following amenities: · 5 bedrooms · 2 kitchens · 3 living spaces · 3.5 baths · 1 parking space The existing habitable lower level currently has a full bathroom, kitchen, a bedroom, and space that can be used for living. By connecting the main house to the basement, many of the same rooms in the proposed design can be accessed from the main level without the need for extensive new construction. Alternatively, if the owners of 40 Anson Way are in tent on building a third level, then moving the extension to the opposite side of the house would eliminate any shadowing and view impacts on 36 Anson Way, while having a much more limited impact on the neighbors at 44 Anson Way. PROPOSED PROJECT WITH 3RD FLOOR ADDITION THAT CREATES SHADOWS AND BLOCKS VIE WS 186 SHELTERWERK ARCHITECTURE & DESIGN 1904 FRANKLIN STREET, SUITE 310 OAKLAND, CALIFORNIA 94612 510.595.3836 | SHELTERWERK.COM 6 PROPOSED PROJECT WITH 3RD FLOOR ADDITION MOVED TO OTHER SIDE – OPTION 1 PROPOSED PROJECT WITH 3RD FLOOR ADDITION MOVED TO OTHER SIDE – OPTION 2 187 SHELTERWERK ARCHITECTURE & DESIGN 1904 FRANKLIN STREET, SUITE 310 O AKLAND, CALIFORNIA 94612 510.595.3836 | SHELTERWERK.COM 7 Sincerely, Heather Sanders-Jacob Ashwin Biln 188 EXHIBIT D (Excerpts from Los Angeles Basin Hillside Ordinance) 189 BASELINE HILLSIDE ORDINANCE – COMPREHENSIVE GUIDE 14 4.Height Limits. [§ 12.21 C.10.(d) of the LAMC] No portion of a Building or Structure shall be erected or enlarged which exceeds the envelope height limits as outlined in Table 5 – Maximum Height of Structures, or as otherwise stated in the paragraphs below. For the provisions below, whenever Grade is mentioned, it shall mean Hillside Area Grade as defined in the Definitions Section of this document (or Section 12.03 of the LAMC). Table 5 Maximum Height of Structures (in feet) Height Districts R1 RS RE9 RE11 RE15 RE20 RE40 RA When the roof of the uppermost story of a building or structure or portion thereof has a slope of 25% or greater, the maximum height for said portion of building or structure thereof shall be as follows: 1, 1L, & 1VL 33 33 33 36 36 36 36 36 1XL 30 30 30 30 30 30 30 30 1SS 22 22 22 22 22 22 22 22 When the roof of the uppermost story of a building or structure or portion thereof has a slope of less than 25%, the maximum height for said portion of building or structure thereof shall be as follows: 1, 1L, & 1VL 28 28 28 30 30 30 30 30 1XL 28 28 28 30 30 30 30 30 1SS 18 18 18 18 18 18 18 18 a.Measurement of Height. [§ 12.21 C.10.(d)(1) of the LAMC] Notwithstanding any other provision in the Code, the height limits in Table 5 – Maximum Height of Structures above shall be measured as set forth below. (1)Maximum Envelope Height. Envelope height (otherwise known as vertical height or “plumb line” height) shall be the vertical distance from the Grade of the site to a projected plane at the roof Structure or parapet wall located directly above and parallel to the Grade. Measurement of the envelope height shall originate at the lowest Grade within 5 horizontal feet of the exterior walls of a Building or Structure. 25% Roof Slope The 25% roof slope is a Southern California standard which is also commonly referred to as the 3:12 slope. This slope can be expressed as a ratio of 1 foot of vertical rise for every 4 feet of horizontal distance. In order to determine what the minimum height of the standard gabled roof, as measured from the top -plate of the building wall, simply divide the horizontal distance of the wall by 8. When a roof is made up of a combination of roof slopes, the portions of the structure with a roof slope less than 25% will be considered flat and as a result be required to comply with the lower height. 190 BASELINE HILLSIDE ORDINANCE – COMPREHENSIVE GUIDE 15 At no point shall any given section of any part of the proposed Building or Structure exceed the maximum envelope height. A topographic map shall be submitted as a separate plan sheet or as part of the site plan identifying the 5- foot perimeter of the exterior walls, or any other information which the Department of Building and Safety deems necessary to determine compliance with this provision. b.Zoning Administrator’s Authority. [§ 12.21 C.10.(d)(2) of the LAMC] A Zoning Administrator may allow Structures which exceed the maximum envelope height requirements of Table 5 – Maximum Height of Structures; however, the increase in height may not result in a Building or Structure which exceeds an overall height of 45 feet, pursuant to the authority and procedures established in Section 12.24 X.28 of the LAMC. The overall height shall be measured from the lowest Elevation point within 5 horizontal feet of the exterior walls of a Building or Structure to the highest Elevation point of the roof Structure or parapet wall. c.Prevailing Height. [§ 12.21 C.10.(d)(3) of the LAMC] Notwithstanding the height limits in Table 5 – Maximum Height of Structures, when 40% or more of the existing One-Family Dwellings with Frontage on both sides of the block have Building heights exceeding these limits, the maximum envelope height for any Building on that block may be the average height of the Dwellings exceeding these limits. d.Lots in a Single-Story Height District. [§ 12.21 C.10.(d)(4) of the LAMC] As enabled by Section 12.21.1 A.1 of the LAMC, on Lots in a “SS” Single Story Height District, shown as “1SS” on a Zoning Map, no Building or Structure shall be erected or enlarged which exceeds one Story. Notwithstanding the provision in Section 12.21.1 A.8 of the LAMC, in determining the number of Stories, any Basement which is exempt from the Residential Floor Area calculation, as outlined in Section 12.03 of the LAMC, shall not be considered a Story. e.Lots Fronting on Substandard Hillside Limited Streets. [§ 12.21 C.10.(d)(5) of the LAMC] For any Lot fronting onto a Substandard Hillside Limited Street and subject to the 5-foot Front Yard setback, no portion of a Building or Structure within 20 feet of the Front Lot Line shall exceed 24 feet in height. The 24 foot maximum Building and Structure height shall be measured from the Elevation at the centerline or midpoint of the Street on which the Lot fronts. f.Unenclosed/Uncovered Rooftop Decks and Cantilevered Balconies. [§ 12.21 C.10.(d)(6) of the LAMC] Unenclosed/uncovered rooftop decks, cantilevered balconies and “visually permeable railing” (no more than 42 inches in height), may project beyond the maximum envelope height no more than 5 horizontal feet. For the purposes of this provision, “visually 5 Horizontal Feet Envelope Height 191 EXHIBIT E (Berkeley Municipal Code section 23.106.060) 192 193 194 EXHIBIT E (Corrected shadow study pointing out affected upper windows) 195 CAST SHADOWS - WINTER SOLSTICE ANSON WAY EXISTING GREENHOUSE CAST SHADOW AT 9 AM CAST SHADOW AT NOON CAST SHADOW AT 3 PM 36 ANSON WAY LOCATION OF WINDOWS AT ADJACENT PROPERTY February 12, 2024 196 EXHIBIT 3 MAPS AND PLANS 197 198 Contra Costa County -DOIT GIS Legend 1:1,128 Notes0.00.02 THIS MAP IS NOT TO BE USED FOR NAVIGATION 0.0 0 Miles WGS_1984_Web_Mercator_Auxiliary_Sphere This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. General Plan Map Board of Supervisors' Districts City Limits Unincorporated General Plan SV (Single Family Residential - Very Low) SL (Single Family Residential - Low) SM (Single Family Residential - Medium) SH (Single Family Residential - High) ML (Multiple Family Residential - Low) MM (Multiple Family Residential - Medium) MH (Multiple Family Residential - High) MV (Multiple Family Residential - Very High) MS (Multiple Family Residential - Very High Special) CC (Congregate Care/Senior Housing) MO (Mobile Home) M-1 (Parker Avenue Mixed Use) M-2 (Downtown/Waterfront Rodeo Mixed Use) M-3 (Pleasant Hill BART Mixed Use) M-4 (Willow Pass Road Mixed Use) M-5 (Willow Pass Road Commercial Mixed Use) M-6 (Bay Point Residential Mixed Use) M-7 (Pittsburg/Bay Point BART Station Mixed Use) M-8 (Dougherty Valley Village Center Mixed Use) M-9 (Montalvin Manor Mixed Use) M-10 (Willow Pass Business Park Mixed Use) M-11 (Appian Way Mixed Use) M-12 (Triangle Area Mixed Use) M-13 (San Pablo Dam Road Mixed Use) M-14 (Heritage Mixed Use) CO (Commercial) OF (Office) BP (Business Park) LI (Light Industry) HI (Heavy Industry) AL, OIBA (Agricultural Lands & Off Island Bonus Area) CR (Commercial Recreation) ACO (Airport Commercial) LF (Landfill) PS (Public/Semi-Public) PR (Parks and Recreation) OS (Open Space) AL (Agricultural Lands) AC (Agricultural Core) DR (Delta Recreation) WA (Water)199 Contra Costa County -DOIT GIS Legend 1:1,128 Notes0.00.02 THIS MAP IS NOT TO BE USED FOR NAVIGATION 0.0 0 Miles WGS_1984_Web_Mercator_Auxiliary_Sphere This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. Zoning Map Board of Supervisors' Districts City Limits Unincorporated Zoning R-6 (Single Family Residential) R-6, -FH -UE (Flood Hazard and Animal Exclusion) R-6 -SD-1 (Slope Density Hillside Development) R-6 -TOV -K (Tree Obstruction and Kensington) R-6, -UE (Urban Farm Animal Exclusion) R-6 -X (Railroad Corridor Combining District) R-7 (Single Family Residential) R-7 -X (Railroad Corridor Combining District) R-10 (Single Family Residential) R-10, -UE (Urban Farm Animal Exclusion) R-12 (Single Family Residential) R-15 (Single Family Residential) R-20 (Single Family Residential) R-20, -UE (Urban Farm Animal Exclusion) R-40 (Single Family Residential) R-40, -FH -UE (Flood Hazard and Animal Exclusion) R-40, -UE (Urban Farm Animal Exclusion) R-65 (Single Family Residential) R-100 (Single Family Residential) D-1 (Two Family Residential) D-1 -T (Transitional Combining District) D-1, -UE (Urban Farm Animal Exclusion) M-12 (Multiple Family Residential) M-12 -FH (Flood Hazard Combining District) M-17 (Multiple Family Residential) M-29 (Multiple Family Residential) F-R (Forestry Recreational) F-R -FH (Flood Hazard Combining District) F-1 (Water Recreational) F-1 -FH (Flood Hazard Combining District) A-2 (General Agriculture) A-2, -BS (Boat Storage Combining District) A-2, -BS -SG (Boat Storage and Solar Energy Generation) A-2 -FH (Flood Hazard Combining District) A-2, -FH -SG (Flood Hazard and Solar Energy Generation) A-2 -SD-1 (Slope Density Hillside Development) A-2, -SG (Solar Energy Generation Combining District) A-2 -X (Railroad Corridor Combining District) A-3 (Heavy Agriculture) A-3 -BS (Boat Storage Combining District) A-3, -BS -SG (Boat Storage and Solar Energy Generation)200 Contra Costa County -DOIT GIS Legend 1:1,128 Notes0.00.02 THIS MAP IS NOT TO BE USED FOR NAVIGATION 0.0 0 Miles WGS_1984_Web_Mercator_Auxiliary_Sphere This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. Aerial Map Board of Supervisors' Districts City Limits Unincorporated Address Points Streets Building Footprints Assessment Parcels World Imagery Low Resolution 15m Imagery High Resolution 60cm Imagery High Resolution 30cm Imagery Citations 201 UP SITE7 PROJECT INFORMATIONABBREVIATIONS A.D. AREA DRAIN ADJ. . ADJUSTABLE A.F.F. ABOVE FINISHED FLOOR AGGR. AGGREGATE ASPH. ASPHALT ARCH. ARCHITECTURAL BLDG. BUILDING BLK. BLOCK BLKG. BLOCKING B.O. BOTTOM OF BW BOTTOM OF WALL CPT. CARPET CAB. CABINET C.J. CONSTRUCTION JOINT C.L. CENTER LINE CLOS. CLOSET CLG. CEILING CLR. CLEAR C.O. CLEAN OUT COL. COLUMN CONC. CONCRETE CONT. CONTINUOUS CSMT. CASEMENT C.T. CERAMIC TILE C.S. COUNTER SINK DEMO. DEMOLITION DET. DETAIL D.H. DOUBLE HUNG D.F. DOUGLAS FIR DIAG. DIAGONAL DIM. DIMENSION DWGS. DRAWINGS DN. DOWN DS. DOWNSPOUT (E) EXISTING E.J. EXPANSION JOINT EL. ELEVATION EQ. EQUAL EXT. EXTERIOR F.A. FIRE ALARM F.D. FLOOR DRAIN FIN. FINISH F.O.S. FACE OF STUD F.O.C. FACE OF CONCRETE F.O.A FACE OF WALL FTG. FOOTING GA. GAUGE GALV. GALVANIZED GL. GLASS GLU. LAM. GLUE LAMINATED G.S.M. GALV. SHEET METAL GYP. GYPSUM G.W.B. GYPSUM WALL BOARD H.B. HOSE BIBB HGT. HEIGHT H.M. HOLLOW METAL HOR. HORIZONTAL H.P HIGH POINT I.D. INSIDE DIAMETER INSUL. INSULATION INT. INTERIOR JST. JOIST J.BOX JUNCTION BOX LAB. LABORATORY LAM. LAMINATE LAV. LAVATORY LT. LIGHT MAX. MAXIMUM MECH. MECHANICAL MEMB. MEMBRANE MFR. MANUFACTURER MIN. MINIMUM MISC. MISCELLANEOUS M.O. MASONRY OPENING MTL. METAL MUL. MULLION A(N) NEW N.I.C. NOT IN CONTRACT NO. NUMBER NOM. NOMINAL N.T.S. NOT TO SCALE O.C. ON CENTER O.D. OUTSIDE DIAMETER O.H. OVERHEAD OPG. OPENING OPNG. OPENING OPP. OPPOSITE PROJECT ADDRESS: 40 ANSON WAY, KENSINGTON, CA 94707 APN : 572-233-012 ZONING DISTRICT : R6, -TOV, -K LOT SIZE: 8,800 SF CONSTRUCTION DATE: 1946 DWELLING UNITS: 1 PRIMARY SCOPE OF WORK • 2-STORY ADDITION ARCHITECT: CARI DESIGNS ARCHITECTURE 800 BANCROFT WAY SUITE 200 BERKELEY, CA 94710 CARI ROSNER JELEN crj@cari-designs.com 510-467-0768 OWNER: TULLEY RAFFERTY AND ELENA SAXONHOUSE 40 ANSON WAY KENSINGTON, CA 94707 hobostew@gmail.com 510-685-9514 SET BACK FRONT ALLOWABLE 20 FT EXISTING DEMO 14'-7 1/2" COMPLETE NO CHANGE--- NEW --- P.L. PROPERTY LINE P/L PLATE PLAS. PLASTER PLWD. PLYWOOD PR. PAIR PTD. PAINTED R. RISER R.D. RUN REFR. REFRIGERATOR REINF. REINFORCED RM. ROOM R.O. ROUGH OPENING RTG. RETAINING SAG SUPPLY AIR GRILL S.V. SHEET VINYL S.H. SINGLE HUNG SHT. SHEET SHTG. SHEATHING SPEC. SPECIFICATION SQ. SQUARE S.S. STAINLESS STEEL STAGG. STAGGERED. STD. STANDARD STL. STEEL STRUC. STRUCTURAL T. TREAD TC TOP OF CURB T&G TONGUE AND GROOVE THK. THICK T.W. TOP OF WALL TYP. TYPICAL U.O.N. UNLESS OTHERWISE NOTED VERT. VERTICAL V.I.F VERIFY IN FIELD W/ WITH W.C. WATER CLOSET WD. WOOD W/H WATER HEATER W.P. WATERPROOF W.PT WORK POINT YD. YARD STATE CODES: 2022 CALIFORNIA BUILDING CODE 2022 CALIFORNIA ENERGY CODE 2022 CALIFORNIA CALGREEN 2022 CALIFORNIA ELECTRICAL CODE 2022 CALIFORNIA PLUMBING CODE 2022 CALIFORNIA MECHANICAL CODE 2022 CALIFORNIA FIRE CODE LOCAL CODES : CONTRA COSTA CODE KENSINGTON PLANNING ORDINANCE CODE REQUIREMENTS SIDE 14'-2 1/2" / 8'-3" 22'-5 1/2" AGG. 14'-2 1/2" / 7'-3" 21'-5 1/2" AGG.--- 7'-3" 5 FT / 15 FT AGGREGATE REAR 15 FT 55'-0" NO CHANGE--- --- HEIGHT IN FEET 35 20'-0 1/2" +/- 2 24'-0" 2--- --- --- 24'-0" 2.5 HEIGHT STORIES 1 MIN. 2 NO CHANGE--- --- PROJECT TEAM PARKING - MIN SIZE 9'-0" X 19'-0" AND SHALL BE ENTIRELY OUTSIDE OF SETBACK 3300 OR KMAC HEARING 2,368.6 3,292.270 992.6 GROSS FLOOR AREA PER 84-74.404 (SEE SHEET A0.4 FOR BREAKDOWN) GROSS FLOOR AREA HEARING THRESHOLD CALCULATION PER 84-74.802: THRESHOLD = PARCEL AREA X 0.540-0.00002(PARCEL AREA) AND INCREASED TO THE NEXT HIGHEST ONE HUNDRED UNLESS EVENLY DIVISIBLE BY ONE HUNDRED THRESHOLD = 8,800 X 0.540-0.00002(8800) = 3,203 GROSS FLOOR AREA HEARING THRESHOLD IS 3,300 SQ FT NA 2,082 SF 2,717 SF--- 635 LOT COVERAGE 15' - 0" REAR SETBACK SETBACK5' - 0" SIDESETBACK10' - 0" SIDE20' - 0" FRONT SETBACK 42' - 8" TO DECK 54' - 5 1/2"TO BLDG8' - 3"14' - 1" TO EAVE 21' - 0" TO EAVE 13' - 8" TO EAVECONC. DRIVEWAY LANDSCAPING WALKWAY LANDSCAPING LANDSCAPING CONC. DRAINAGE SWALE A N S O N W A Y(E) SINGLE FAMILY RESIDENCE (E) PERGOLA (E) DECK (E) GARAGE (E) FENCE W/ GATE (E) FENCE W/ GATE PORCH LANDSCAPING TO EAVE7' - 9 1/2"42' - 1 1/2" TO EAVE 42' - 8" TO BLDG (P) STAIRS TO (E) BLDG8' - 3"TO (E) EAVE8' - 1 1/2"AREA OF WORK (P) ADDITION AN APPROVED SEISMIC GAS SHUT-OFF DEVICE OR VALVE, OR AN APPROVED EXCESS FLOW GAS SHUT-OFF DEVICE OR VALVE SHALL BE INSTALLED DOWNSTREAM OF THE GAS UTILITY METER AT THE BEGINNING OF EACH RIGID GAS PIPING SYSTEM 14' - 2 1/2" TO BLDG21' - 1 1/2" TO BLDG 14' - 7 1/2" TO BLDG 70° 46' 00" 110.00' S W19° 14' 00"80.00'NW70° 46' 00" 110.00' S W 19° 14' 00"80.00'SEproject name : approved stamp location : architect's stamp : PROJECT NO: DRAWN BY: CHECKED BY: COPYRIGHT © 2023 CARI-DESIGNS INC. DATE: address : COVER SHEET 40 ANSON WAY KENSINGTON, CA 94707 ADDITION A0.1 2229 EP CRJ 05/25/2023 NTS APN MAP2 DRAWING LIST ARCHITECTURE A0.1 COVER SHEET A0.2 (E) SITE A0.3 (P) 3D VIEWS A0.4 GROSS FLOOR AREA PLANS A2.1 (E) PLANS A2.2 (P) PLANS A3.1 (E) & (P) ELEVATIONS A3.2 (E) & (P) ELEVATIONS A3.3 (E) & (P) ELEVATIONS A3.4 (E) & (P) ELEVATIONS A3.5 (E) & (P) SECTIONS A3.6 (E) & (P) SECTIONS 1/8" = 1'-0" (P) SITE PLAN1 SITAETSLNEC CNOCFO FILA R AITICRADEH ET REN.: JELEN JUNE 2023 C-35976 CARI ROSNER PROJECT ISSUE RECORD # REVISION DATE DEVELOPMENT PLAN 07/10/2023 TRUE 202 UP UP 55' - 0" TO BLDG 14' - 7 1/2" TO BLDG 21' - 2" TO BLDG 14' - 2 1/2" TO BLDGTO BLDG8' - 3"15' - 0" REAR SETBACK SETBACK5' - 0" SIDESETBACK10' - 0" SIDE20' - 0" FRONT SETBACK 42' - 8" TO DECK 54' - 5 1/2" TO EAVE TO EAVE8' - 1 1/2"14' - 1" TO EAVE 21' - 0" TO EAVE 13' - 8" TO EAVECONC. DRIVEWAY LANDSCAPING WALKWAY LANDSCAPING LANDSCAPING CONC. DRAINAGE SWALE A N S O N W A Y(E) SHED (E) SINGLE FAMILY RESIDENCE (E) PERGOLA (E) DECK (E) GARAGE (E) FENCE W/ GATE (E) FENCE W/ GATE PORCH LANDSCAPING 55' - 0" TO BLDG 19° 14' 00"80.00'NW70° 46' 00" 110.00' S W 19° 14' 00"80.00'SE70° 46' 00" 110.00' S W TREE AT APPROXIMATELY 50 EUREKA AVE - SHORT RANGE VIEW TREES AT APPROXIMATELY 704 HANCOCK WAY - SHORT RANGE VIEW EMERYVILLE TREE AT APPROXIMATELY 704 HANCOCK WAY - SHORT RANGE VIEW GOLDEN GATE BRIDGE ANGEL ISLAND ALCATRAZ ISLAND BASE OF MOUNT TAM project name : approved stamp location : architect's stamp : PROJECT NO: DRAWN BY: CHECKED BY: COPYRIGHT © 2023 CARI-DESIGNS INC. DATE: address : (E) SITE 40 ANSON WAY KENSINGTON, CA 94707 ADDITION A0.2 2229 EP CRJ 05/25/2023SITAETSLNECCNOCFOFILA R AITICRADEH ET REN.: JELEN JUNE 2023 C-35976 CARI ROSNER PROJECT ISSUE RECORD # REVISION DATE DEVELOPMENT PLAN 07/10/2023 1/8" = 1'-0" (E) SITE PLAN2 APPROXIMATE NEIGHBOR VIEW TO SOUTHW EST (IMPACTED) APPROXIMATE PARTIAL NEIGHBOR VIEW TO WEST (UN-IMPACTED) TRUE 203 IMPACTED WINDOW IMPACTED WINDOW project name : approved stamp location : architect's stamp : PROJECT NO: DRAWN BY: CHECKED BY: COPYRIGHT © 2023 CARI-DESIGNS INC. DATE: address : (P) 3D VIEWS 40 ANSON WAY KENSINGTON, CA 94707 ADDITION A0.3 2229 EP CRJ 05/25/2023 3D VIEW - PROPOSED DESIGN AFTER NEIGHBOR OUTREACH1 3D VIEW - INITIAL PROPOSED DESIGN2 SITAETSLNEC CNOCFO FILA R AITICRADEH ET REN.: JELEN JUNE 2023 C-35976 CARI ROSNER PROJECT ISSUE RECORD # REVISION DATE DEVELOPMENT PLAN 07/10/2023 204 EXISTING LOWER LEVEL 372.94 SF4' - 0"EXISTING LOWER LEVEL COVERED PATIO 292.40 SF 12' - 4" EXISTING MAIN LEVEL 1575.70 SF EXISTING MAIN LEVEL PORCH 127.59 SF PROPOSED MAIN LEVEL ADDITION 607.12 SF PROPOSED UPPER LEVEL ADDITION 385.48 SF LOWER LEVEL RESIDENCE EXISTING 372.94 SF COVERED PATIO DEMO --- PROPOSED --- FINAL 372.94 SF 292.40 SF 70.00 SF --- 222.40 SF MAIN LEVEL RESIDENCE 1,575.70 SF PORCH --- 607.12 SF 2,182.82 SF 127.59 SF --- --- 127.59 SF UPPER LEVEL RESIDENCE --- --- 385.48 SF 385.48 SF 2,368.63 SF 70.00 SF 992.60 SF 3,291.23 SFPROJECT TOTAL GROSS FLOOR AREA CHART EXISTING LOWER LEVEL 372.94 SFPROPOSED LOWER LEVEL COVERED PATIO 222.40 SF PROPOSED LOWER LEVEL LANDSCAPING 70.00 SF project name : approved stamp location : architect's stamp : PROJECT NO: DRAWN BY: CHECKED BY: COPYRIGHT © 2023 CARI-DESIGNS INC. DATE: address : GROSS FLOOR AREA PLANS 40 ANSON WAY KENSINGTON, CA 94707 ADDITION A0.4 2229 Author Checker 05/25/2023SITAETSLNECCNOCFOFILA R AITICRADEH ET REN.: JELEN JUNE 2023 C-35976 CARI ROSNER PROJECT ISSUE RECORD # REVISION DATE DEVELOPMENT PLAN 07/10/2023 1/8" = 1'-0" (E) LOWER LEVEL - GROSS FAR PLAN1 1/8" = 1'-0" (E) MAIN LEVEL GROSS FAR PLAN21/8" = 1'-0" (P) MAIN LEVEL - GROSS FAR PLAN4 1/8" = 1'-0" (P) UPPER LEVEL - GROSS FAR PLAN5 1/8" = 1'-0" (P) LOWER LEVEL - GROSS FAR PLAN3 205 DN DN 1 3 4 6 A B C D 5 A3.2 1 A3.3 1 A3.4 1 A3.11 1 A3.5 (E) GARAGE (E) BEDROOM 2 (E) BEDROOM 1 (E) BEDROOM 3 (E) BATH (E) LIVING / DINING (E) DECK (E) PORCH 33' - 0"17' - 0"11' - 2"13' - 0"6' - 5"20' - 11"12' - 4"11' - 0"18' - 7"20' - 0 1/2" (E) KITCHEN 5"2"1" 1/2"1"8'-0" 8'-0" 8'-0" 8'-0" SLOPED 8'-0" (E) HALL 8'-0" SLOPED (E) BEAM ABOVE (E) EDGE OF SLOPED CEILING ABOVE 2 8' - 9 1/2" W/D 15' - 7 1/2"3' - 11"7' - 7 1/2"6' - 6 1/2"6' - 6"17' - 8"20' - 8"18' - 11 1/2"1 A3.6 9' - 7"(E) SLOPE: 1/4" PER FT VIF 1 3 4 C D 5 A3.3 1 A3.4 1 (E) CRAWL SPACE (E) BEDROOM (E) OFFICE (E) BATH 11' - 10"10' - 9"14' - 7" 2" 7'-9 1/2" 7'-9 1/2" 7'-9 1/2" 2 15' - 7 1/2"3' - 11"7' - 7 1/2"6' - 6 1/2" 1 A3.6 (E) PATIO RETAINING WALL LINE OF DECK ABOVE (E) SITE STAIRS project name : approved stamp location : architect's stamp : PROJECT NO: DRAWN BY: CHECKED BY: COPYRIGHT © 2023 CARI-DESIGNS INC. DATE: address : (E) PLANS 40 ANSON WAY KENSINGTON, CA 94707 ADDITION A2.1 2229 EP CRJ 05/25/2023 1/4" = 1'-0" (E) MAIN LEVEL11/4" = 1'-0" (E) PARTIAL LOWER LEVEL2 SITAETSLNEC CNOCFO FILA R AITICRADEH ET REN.: JELEN JUNE 2023 C-35976 CARI ROSNER PROJECT ISSUE RECORD # REVISION DATE DEVELOPMENT PLAN 07/10/2023 TRUETRUE 206 UP DN 1 3 4 6 A B C D 52 2 A3.6 2 A3.5 (E) GARAGE (E) BEDROOM 2 (E) BEDROOM 1 (E) BATH (E) LIVING / DINING (E) DECK (E) PORCH 33' - 0"17' - 0"11' - 2"13' - 0"6' - 5"20' - 11"11' - 0"18' - 7"(E) KITCHEN 5"2"1"1"8'-0"8'-0" 8'-0" 8'-0" SLOPED 8'-0" (E) HALL 8'-0" SLOPED (E) BEAM ABOVE (E) EDGE OF SLOPED CEILING ABOVE 8' - 9 1/2" W/D 15' - 7 1/2"3' - 11"7' - 7 1/2"6' - 6 1/2"6' - 6"17' - 8"20' - 8"18' - 11 1/2"7 3/4" MAX FAMILY ROOM 1/2 BATH A3.2 2 28' - 3 1/2" 27' - 11" 3' - 0"6' - 4"9' - 1"9' - 1"A3.12 A3.4 2 A3.3 2 4 A3.5 (P) OFFICE / ALCOVE 9' - 7"8'-0" 3 A3.5 SLOPED SLOPED 11' - 9 1/2" DINING RM 4' - 6"8' - 0" LEVEL LANDING INFILL DECK @ (E) STAIRS DESK BOOKCASE 1"7-3/4"19' - 2 1/2" PROPOSED ADDITIONCABINETRY 9' - 0" (E) SLOPE: 1/4" PER FT VIF 1 3 A B 2 2 A3.6 2 A3.5 PRIMARY BEDROOM A3.2 2 BATH WIC5' - 10"5' - 10"4 A3.5 15' - 7 1/2" 10' - 7 1/2"7' - 11" 3' - 0" 3 A3.5 SLOPED BENCH6' - 0"11' - 8"20' - 2" PROPOSED ADDITION C D A3.4 2 (E) CRAWL SPACE (E) BEDROOM (E) OFFICE (E) BATH 11' - 10"10' - 9"14' - 7" 2" 7'-9 1/2" 7'-9 1/2" 7'-9 1/2" (E) PATIO RETAINING WALL LINE OF DECK ABOVE (E) SITE STAIRS (N) 70 SF LANDSCAPED AREA project name : approved stamp location : architect's stamp : PROJECT NO: DRAWN BY: CHECKED BY: COPYRIGHT © 2023 CARI-DESIGNS INC. DATE: address : (P) PLANS 40 ANSON WAY KENSINGTON, CA 94707 ADDITION A2.2 2229 EP CRJ 05/25/2023 1/4" = 1'-0" (P) MAIN LEVEL1 1/4" = 1'-0" (P) UPPER LEVEL2 SITAETSLNEC CNOCFO FILA R AITICRADEH ET REN.: JELEN JUNE 2023 C-35976 CARI ROSNER PROJECT ISSUE RECORD # REVISION DATE DEVELOPMENT PLAN 07/10/2023 TRUE TRUE 1/4" = 1'-0" (P) PARTIAL LOWER LEVEL3 TRUE 207 MAIN LEVEL 0" ABCD 1 A3.5 MAIN LEVEL PLATE HEIGHT 8' - 0 1/2" (E) SHINGLE ROOF (E) BOARD & BATTEN WD SIDING (E) STUCCO 4.5 12 4.5 12 UPPER LEVEL 9' - 0" MAIN LEVEL 0" ABCD MAIN LEVEL PLATE HEIGHT 8' - 0 1/2" UPPER LEVEL 9' - 0" 2 A3.5 UPPER LEVEL PLATE HEIGHT 17' - 0" (E) SHINGLE ROOF (E) BOARD & BATTEN WD SIDING (E) STUCCO 4.5 12 4.5 12 STUCCO @ (P) ADDITION BEHIND GARAGE TO MATCH (E) STUCCO project name : approved stamp location : architect's stamp : PROJECT NO: DRAWN BY: CHECKED BY: COPYRIGHT © 2023 CARI-DESIGNS INC. DATE: address : (E) & (P) ELEVATIONS 40 ANSON WAY KENSINGTON, CA 94707 ADDITION A3.1 2229 EP CRJ 05/25/2023 1/4" = 1'-0" (E) EAST ELEVATION1 1/4" = 1'-0" (P) EAST ELEVATION2 SITAETSLNEC CNOCFO FILA R AITICRADEH ET REN.: JELEN JUNE 2023 C-35976 CARI ROSNER PROJECT ISSUE RECORD # REVISION DATE DEVELOPMENT PLAN 07/10/2023 208 MAIN LEVEL 0" 134652 MAIN LEVEL PLATE HEIGHT 8' - 0 1/2" (E) STUCCO (E) SHINGLE ROOF 4.5 12 4.5 124.5 12 (E) GABLE VENT 1 A3.6 UPPER LEVEL 9' - 0" MAIN LEVEL 0" 134652 MAIN LEVEL PLATE HEIGHT 8' - 0 1/2" 2 A3.6 UPPER LEVEL 9' - 0" UPPER LEVEL PLATE HEIGHT 17' - 0" (E) STUCCO (E) SHINGLE ROOF 4.5 12 4 A3.5 3 A3.5 7 3/4" MAX23' - 9" MAX HEIGHTSTUCCO @ (P) ADDITION TO MATCH (E) STUCCO CLASS B ROOFING TO MATCH (E) project name : approved stamp location : architect's stamp : PROJECT NO: DRAWN BY: CHECKED BY: COPYRIGHT © 2023 CARI-DESIGNS INC. DATE: address : (E) & (P) ELEVATIONS 40 ANSON WAY KENSINGTON, CA 94707 ADDITION A3.2 2229 EP CRJ 05/25/2023 1/4" = 1'-0" (E) NORTH ELEVATION1 1/4" = 1'-0" (P) NORTH ELEVATION2 SITAETSLNEC CNOCFO FILA R AITICRADEH ET REN.: JELEN JUNE 2023 C-35976 CARI ROSNER PROJECT ISSUE RECORD # REVISION DATE DEVELOPMENT PLAN 07/10/2023 209 MAIN LEVEL 0" LOWER LEVEL -8' - 8 1/2" A B C D 1 A3.5 MAIN LEVEL PLATE HEIGHT 8' - 0 1/2" (E) SHINGLE ROOF (E) STUCCO (E) WD PERGOLA (E) WD DECK AND RAIL (E) CONC. WALL PROPERTY LINE (E) FENCE 4' - 0" MAIN LEVEL 0" LOWER LEVEL -8' - 8 1/2" A B C D MAIN LEVEL PLATE HEIGHT 8' - 0 1/2" UPPER LEVEL 9' - 0" 2 A3.5 UPPER LEVEL PLATE HEIGHT 17' - 0" (E) WD PERGOLA (E) WD DECK AND RAIL (E) CONC. WALL3' - 4"4.5 12 4.5 12 4.5 12 4.5 12 24' - 0" MAX HEIGHTSTUCCO @ (P) ADDITION TO MATCH (E) STUCCO PROPERTY LINE (E) FENCE (P) LANDSCAPING project name : approved stamp location : architect's stamp : PROJECT NO: DRAWN BY: CHECKED BY: COPYRIGHT © 2023 CARI-DESIGNS INC. DATE: address : (E) & (P) ELEVATIONS 40 ANSON WAY KENSINGTON, CA 94707 ADDITION A3.3 2229 EP CRJ 05/25/2023 1/4" = 1'-0" (E) WEST ELEVATION1 1/4" = 1'-0" (P) WEST ELEVATION2 SITAETSLNEC CNOCFO FILA R AITICRADEH ET REN.: JELEN JUNE 2023 C-35976 CARI ROSNER PROJECT ISSUE RECORD # REVISION DATE DEVELOPMENT PLAN 07/10/2023 210 MAIN LEVEL 0" LOWER LEVEL -8' - 8 1/2" 1 3 4 652 MAIN LEVEL PLATE HEIGHT 8' - 0 1/2" 4.5 12 4.5 12 (E) SHINGLE ROOF (E) BOARD & BATTEN WD SIDING (E) STUCCO (E) CONC. FOUNDATION WALL (E) GABLE VENT 1 A3.6 20' - 0 1/2" +/- MAX (E) BLDG HEIGHTMAIN LEVEL 0" LOWER LEVEL -8' - 8 1/2" 1 3 4 652 MAIN LEVEL PLATE HEIGHT 8' - 0 1/2" 2 A3.6 UPPER LEVEL 9' - 0" UPPER LEVEL PLATE HEIGHT 17' - 0"20' - 0 1/2" +/- MAX (E) BLDG HEIGHT4.5 12 4.5 12 (E) SHINGLE ROOF (E) BOARD & BATTEN WD SIDING (E) STUCCO (E) CONC. FOUNDATION WALL (E) GABLE VENT 4 A3.5 3 A3.5 CLASS B ROOFING TO MATCH (E) STUCCO @ (P) ADDITION TO MATCH (E) STUCCO (P) ADDITION BEYOND (N) STEPS TO (E) DECK project name : approved stamp location : architect's stamp : PROJECT NO: DRAWN BY: CHECKED BY: COPYRIGHT © 2023 CARI-DESIGNS INC. DATE: address : (E) & (P) ELEVATIONS 40 ANSON WAY KENSINGTON, CA 94707 ADDITION A3.4 2229 EP CRJ 05/25/2023 1/4" = 1'-0" (E) SOUTH ELEVATION1 1/4" = 1'-0" (P) SOUTH ELEVATION2 SITAETSLNEC CNOCFO FILA R AITICRADEH ET REN.: JELEN JUNE 2023 C-35976 CARI ROSNER PROJECT ISSUE RECORD # REVISION DATE DEVELOPMENT PLAN 07/10/2023 211 MAIN LEVEL 0" 13465 (E) GARAGE 2 MAIN LEVEL PLATE HEIGHT 8' - 0 1/2" 4.5 12 4.5 12 1 A3.6 (E) GABLE VENT (E) SHINGLE ROOF (E) STUCCO 6"1/2"MAIN LEVEL 0" 134652 MAIN LEVEL PLATE HEIGHT 8' - 0 1/2" 2 A3.6 UPPER LEVEL 9' - 0" (E) GARAGE 4.5 12 4.5 12 UPPER LEVEL PLATE HEIGHT 17' - 0" 4 A3.5 3 A3.5 PRIMARY BEDROOM FAMILY ROOM STAIR DINING RM (P) CONDITIONED CRAWL SPACE8' - 0"6"MAIN LEVEL 0" AB MAIN LEVEL PLATE HEIGHT 8' - 0 1/2" UPPER LEVEL 9' - 0" 2 A3.5 UPPER LEVEL PLATE HEIGHT 17' - 0"6' - 8" MIN. CLR.9' - 9"8' - 0"WIC 1/2 BATH STAIR (P) CONDITIONED CRAWL SPACE MAIN LEVEL 0" AB UPPER LEVEL 9' - 0" 2 A3.5 DINING RM (P) CONDITIONED CRAWL SPACE7' - 11"9' - 8"(P) WET BAR project name : approved stamp location : architect's stamp : PROJECT NO: DRAWN BY: CHECKED BY: COPYRIGHT © 2023 CARI-DESIGNS INC. DATE: address : (E) & (P) SECTIONS 40 ANSON WAY KENSINGTON, CA 94707 ADDITION A3.5 2229 EP CRJ 05/25/2023 1/4" = 1'-0" (E) BUILDING SECTION 11 1/4" = 1'-0" (P) BUILDING SECTION 121/4" = 1'-0" (P) STAIR SECTION4 1/4" = 1'-0" (P) BUILDING SECTION 23 SITAETSLNEC CNOCFO FILA R AITICRADEH ET REN.: JELEN JUNE 2023 C-35976 CARI ROSNER PROJECT ISSUE RECORD # REVISION DATE DEVELOPMENT PLAN 07/10/2023 212 MAIN LEVEL 0" LOWER LEVEL -8' - 8 1/2" A B C D MAIN LEVEL PLATE HEIGHT 8' - 0 1/2" (E) KITCHEN (E) BATH (E) BEDROOM 3 (E) OFFICE(E) BEDROOM (E) CRAWL SPACE MAIN LEVEL 0" LOWER LEVEL -8' - 8 1/2" A B C D MAIN LEVEL PLATE HEIGHT 8' - 0 1/2" UPPER LEVEL 9' - 0" 2 A3.5 UPPER LEVEL PLATE HEIGHT 17' - 0"2' - 6"PRIMARY BEDROOM BATH FAMILY ROOM (P) OFFICE / ALCOVE (E) BATH (E) KITCHEN (E) BEDROOM (E) OFFICE (E) CRAWL SPACE (P) CONDITIONED CRAWL SPACE8' - 0"8' - 0"9' - 9"BUILT-IN DESK project name : approved stamp location : architect's stamp : PROJECT NO: DRAWN BY: CHECKED BY: COPYRIGHT © 2023 CARI-DESIGNS INC. DATE: address : (E) & (P) SECTIONS 40 ANSON WAY KENSINGTON, CA 94707 ADDITION A3.6 2229 EP CRJ 05/25/2023 1/4" = 1'-0" (E) BUILDING SECTION 31 1/4" = 1'-0" (P) BUILDING SECTION 32 SITAETSLNEC CNOCFO FILA R AITICRADEH ET REN.: JELEN JUNE 2023 C-35976 CARI ROSNER PROJECT ISSUE RECORD # REVISION DATE DEVELOPMENT PLAN 07/10/2023 213 EXHIBIT 4 STAFF REPORT FOR THE FEBRUARY 5, 2024 ZONING ADMINISTRATOR MEETING 214 Department of Conservation and Development County Zoning Administrator Monday, February 5, 2024 – 1:30 P.M. STAFF REPORT Agenda Item #_____ Project Title: 40 Anson Way Kensington Design Review Development Plan County File(s): CDDP23-03024 Applicant/Owners: Cari Rosner Jelen (Applicant) / Elena Saxonhouse (Owner) Zoning/General Plan: R-6 Single-Family Residential District, -TOV Tree Obstruction of Views Combining District, -K Kensington Combining District / SH Single-Family Residential-High Density Site Address/Location: 40 Anson Way in the Kensington area of unincorporated Contra Costa County (APN: 572-233-012) California Environmental Quality Act (CEQA) Status: Categorical Exemption, CEQA Guidelines Section 15301(e)(2) Project Planner: Adrian Veliz, Senior Planner, (925) 655-2879 adrian.veliz@dcd.cccounty.us Staff Recommendation: Approve (See section II for full recommendation) I. PROJECT SUMMARY The applicant requests approval of a Kensington Design Review Development Plan to allow a 993 square-foot two-story addition to the northern side of an existing single-family residence. II. RECOMMENDATION Department of Conservation and Development, Community Development Division (CDD) staff recommends that the County Zoning Administrator: 215 County Zoning Administrator – February 5, 2024 CDDP23-03024 Page 2 of 11 A. FIND that the project is categorically exempt from CEQA under Section 15301(e)(2) of the CEQA Guidelines. B. APPROVE Kensington Design Review Development Plan CDDP23-03024 to allow a 993 square-foot two-story addition to an existing single-family residence, subject to the attached findings and conditions of approval. C. DIRECT staff to file a Notice of Exemption with the County Clerk. III. GENERAL INFORMATION A. General Plan: SH Single-Family Residential – High Density. B. Zoning: R-6 Single-Family Residential District, -TOV Tree Obstruction of Views Combining District, -K Kensington Combining District. C. California Environmental Quality Act (CEQA): CEQA Guidelines Section 15301(e)(2) Existing Structures, Class I exemption for additions to existing structures of no more than 10,000 square feet in an area that is not environmentally sensitive and where all public services and facilities are available for maximum development permissible in the General Plan. D. Previous Application: CDKR23-00010: This application for Kensington Design Review for a two-story residential addition was submitted on May 11, 2023. A Notice of Intent to Render an Administrative Decision was sent to property owners within 300 feet of the subject parcel on June 1, 2023. On June 7, 2023, the CDD received a written request for a hearing, and the applicant submitted an application for the CDDP23-03024 Development Plan on July 11, 2023. IV. SITE/AREA DESCRIPTION The property at 40 Anson Way is an 8,800 square-foot parcel located on the west side of Anson Way approximately 330 feet north of the intersection of Anson Way and Eureka Avenue. Eureka Avenue slopes downward to the west into the City of El Cerrito. The subject parcel slopes downward from northeast to southwest. 216 County Zoning Administrator – February 5, 2024 CDDP23-03024 Page 3 of 11 The project neighborhood, including the subject parcel, is comprised of single-family residences. The terrain in this part of Kensington consists of moderate to steeply sloped hillsides. Generally, elevation increases north and east of the site, whereas areas south and west of the site are located downslope. Due to the topography of the area many homes in the neighborhood have distant views to the west of city skylines, the San Francisco Bay, Golden Gate Bridge and/or Bay Bridge. The subject parcel is rectangular in shape, having a width of 80 feet along Anson Way and a depth of 110 feet. The parcel includes a 1,357 square-foot single-family residence, which was originally constructed in 1946 V. PROJECT DESCRIPTION The applicant requests approval of a Development Plan to allow a 993 square-foot two-story addition behind an existing garage on the northern side of the existing single-family residence. Currently, the northern side of the existing residence is one- story and approximately 13 feet in height. The two-story addition would expand the residential footprint and increase the northerly height of the home to 24 feet. VI. AGENCY COMMENTS An Agency Comment Request packet for the proposed residential addition was sent on March 14, 2023, to a number of public agencies, including Building Inspection Division, Kensington Fire Protection District, Stege Sanitary District, East Bay Municipal Utility District, and Kensington Municipal Advisory Council. Agency comments received by staff are included in Attachment 3. Following are summaries of the agency comments received. A. East Bay Municipal Utility District: On July 28, 2023, the East Bay Municipal Utility District submitted a memorandum stating that if additional water service is needed, the applicant should contact their New Business Office and that new water service will not be provided unless applicable water efficiency measures are installed. An Advisory Note is included in the Conditions of Approval and Advisory Notes whereby the applicant is responsible for contacting the East Bay Municipal Utility District regarding additional water service. 217 County Zoning Administrator – February 5, 2024 CDDP23-03024 Page 4 of 11 B. Kensington Municipal Advisory Council (MAC): On October 26, 2023, the Kensington MAC submitted an email stating that at its meeting on October 25, 2023, the MAC recommended approval of the application by a vote of 3-1, with a fifth member abstaining. VII. REQUEST FOR PUBLIC HEARING On June 7, 2023, the neighboring property owner at 36 Anson Way, located adjacent to and north of the subject parcel submitted a letter requesting a public hearing on Kensington Design Review CDKR23-00010. The letter is included in Attachment 4. In the letter, the neighboring property owner requested an opportunity to discuss the compatibility of the proposed addition and its impact on adjacent residences. VIII. STAFF ANALYSIS A. General Plan Consistency: The subject parcel at 40 Anson Way is located within the SH Single-Family Residential – High Density General Plan land use designation. The SH designation is intended to promote the orderly development of single-family residential neighborhoods. The project entails an addition to increase living area within an existing 1,357 square-foot single-family residence by 993 square feet. The proposed addition does not change the established residential use of the site, it’s residential density, or lot size. Thus, the single- family residential nature of the project does not conflict with the intent and purpose of the SH designation. The project is also subject to the Policies for the Kensington Area, Policies 3-211 through 3-215 of the General Plan Land Use Element. Collectively, these policies provide for reasonable review of new residential development with protection for existing residences in the Kensington community. New residential projects are evaluated for view impacts, design compatibility, privacy, and solar access. The project’s compliance with each of these policies is discussed below. Additionally, this report includes discussion of the proposed design, including view impacts, design compatibility, parking, privacy, and solar access, as required by General Plan policies for the Kensington area. Therefore, the project is consistent with General Plan Policies 3-211 through 3-215. Policy 3-211: Allow for the review of new residential development that provides reasonable protection for existing residences in the Kensington community with 218 County Zoning Administrator – February 5, 2024 CDDP23-03024 Page 5 of 11 regard to: views, design compatibility (including building bulk, size, and height), adequate parking, privacy, and access to sunlight. This project was initially submitted to the CDD as administrative Kensington Design Review application CDKR23-00010. Upon the CDD’s receipt of a written request for a public hearing on the CDKR23-00010 application in response to public notifications associated therewith, the applicant submitted the current CDDP23-03024 Development Plan application in order to continue the planning process. The processing of this application, culminating in a Zoning Administrator decision at a noticed public hearing, provides reasonable protection for neighboring property owners by providing a process including public notification and allowing additional opportunities for concerned neighbors to comment on the project before a decision is made. As discussed in detail within the Zoning Compliance section of this report, staff finds the proposed residential addition to be consistent and compatible with the surrounding neighborhood and does not anticipate that the addition would have a substantial impact on views, privacy, or solar access for neighboring properties. Policy 3-212: Preservation of views of scenic natural features (e.g. Bay, mountains) and the developed environment (e.g., bridges, San Francisco skyline) should be incorporated into the review of development applications. Section 84-74.404(r) of the Kensington Combining District Ordinance (County Code Chapter 84-74) defines “view” as “a scene from a window in habitable space of a neighboring residence. The term ‘view’ includes both up -slope and downslope scenes, but is distant or panoramic range in nature, as opposed to short range.” The subject parcel and neighboring parcels are situated on a western facing slope that descends steeply to the west towards the City of El Cerrito. The topography of the area is such that it allows many homes on the hillside to enjoy distant westerly views of city skylines, the San Francisco Bay, Golden Gate Bridge and/or Bay Bridge. On October 6, 2023, at the request of the Kensington MAC, the applicant installed story poles on the subject parcel in order to simulate the height and building mass of the proposed addition. On October 20, 2023, staff was permitted to view the story poles from two neighboring residences at 36 Anson Way (adjacent to and north of the subject parcel) and 39 Anson Way (across the street to the east of the subject parcel) in order to assess potential view impacts. Aesthetically, the proposed addition would have the greatest impact on a southern facing window on the second story of the residence at 36 Anson Way. Existing views from this southern facing window 219 County Zoning Administrator – February 5, 2024 CDDP23-03024 Page 6 of 11 predominantly consist of neighboring residences and neighborhood trees. Since these existing views are not distant or panoramic in nature, they do not constitute a “view” as defined by the Kensington Combining District Ordinance. Based on the October 20, 2023 site visit, the proposed addition does not substantially degrade any existing “view” – as defined by the aforementioned County Ordinance - from within any neighboring residence. Therefore, the project preserves views in a manner consistent with Policy 3-212. Staff photographs depicting the story poles from neighboring residences are included in this report as Attachment 5. Policy 3-213: Review proposed residential development for design compatibility with nearby development (e.g. building mass, height, mechanical devices) and provisions for adequate parking. The project neighborhood consists of a mix of one- and two-story single-family residences. Considering that two-story residences presently exist on immediately adjacent parcels to the north, south, east, and west, the building mass of the proposed two-story addition is consistent and compatible with the design of existing residential development in the vicinity. Additionally, the proposed addition would have a height of 24 feet, which is substantially less than the 35- foot maximum for residential development in the R-6 Single-Family Residential District pursuant to Section 84-4.802 of the County Code. Further, the existing two-car garage on the subject parcel meets the off-street parking requirement for the R-6 District pursuant to Section 84-4.1202 of the County Code. Therefore, based on the foregoing discussion, the project is considered compatible with existing development in the vicinity in terms of design, height, and the provision of adequate parking. Policy 3-214: New residential development will be reviewed against realistic impacts of privacy and sunlight on surrounding neighbors. Staff has evaluated the project to determine whether realistic impacts of privacy and sunlight would expectedly arise from the addition. The addition is not expected to affect the privacy or solar access on neighboring parcels to any significant degree, as discussed in detail in the below Zoning Compliance Section B.3 below. 220 County Zoning Administrator – February 5, 2024 CDDP23-03024 Page 7 of 11 Policy 3-215: Consideration will be given to review of non-residential development in the Kensington community with Policies 3-211 through 3-213 herein. The proposed project is a residential addition to an existing single-family residence. Thus, this policy does not apply. B. Zoning Compliance: The subject parcel is located in the R-6 Single-Family Residential District, -TOV Tree Obstruction of Views Combining District, and -K Kensington Combining District. The proposed project does not involve removal or addition of any tree, and therefore, the regulations of the Tree Obstruction of Views Combining District do not apply to this application. The intent and purpose of the R-6 District is to facilitate orderly development and maintenance of high-density, single-family residential neighborhoods. The proposed residential addition conforms to all R-6 development standards (e.g. front setback, side and rear yards, building height, off- street parking). Therefore, the proposed addition to an existing single-family residence meets the intent and purpose of the R-6 District. The Kensington Combining District includes seven criteria for approval of the Development Plan. As detailed below, the project satisfies all seven criteria. 1. Recognizing the rights of property owners to improve the value and enjoyment of their property. Finding: The project is a 993 square-foot two-story addition to the northern side of an existing single-family residence in the R-6 Single-Family Residential District. The proposed addition is in conformance with minimum setback, minimum side and rear yards, maximum building height, and minimum off- street parking requirements applicable to development in the R -6 District. Construction of a residential addition conforming to these development standards is permitted following the application review procedures for the Kensington Combining District, absent substantial impacts to neighboring parcels in terms of views, privacy, or solar access. The property owners have indicated that the increased square-footage is necessary to accommodate the needs of their family, while also providing office areas to better accommodate working from home. Additionally, the proposed two-story configuration will allow for improved views of the San Francisco Bay and city skyline from within 221 County Zoning Administrator – February 5, 2024 CDDP23-03024 Page 8 of 11 the existing residence, similar to those enjoyed by residents of numerous other properties in the immediate vicinity. 2. Recognizing the rights of property owners of vacant lots to establish a residence that is compatible with the neighborhood in terms of bulk, scale, and design. Finding: The subject parcel is not a vacant lot. Therefore, this criterion does not apply. 3. Minimizing impacts upon surrounding neighbors. Finding: The project involves a two-story residential addition that is in conformance with all applicable development standards for the R-6 District. Section 84-74.204(b) of the Kensington Combining District Ordinance specifies that the ordinance is intended to promote the community’s values of preservation of views, light and solar access, privacy, parking, residential noise levels. The project is consistent with these values as discussed below: • Privacy: The project proposes a two-story addition to the northern side of the existing single-family residence on the subject parcel. The neighboring property nearest to the proposed addition is the adjacent property to the north at 36 Anson Way. All upper-level windows of the residence at 36 Anson Way are oriented either towards the street to the east, or towards the scenic San Francisco Bay to the west. Since the addition does not include any northern or southern facing windows, the project would not substantially impair privacy for next door neighboring parcels, including the residence at 36 Anson Way. Therefore, the project minimizes privacy impacts upon surrounding neighbors. • Light and Solar Access: The potential for residential construction to limit light and solar access on neighboring properties are predominantly influenced by siting (i.e. setbacks), size, and height. The project includes a two-story addition behind an existing garage on the northern side of the existing single-family residence on the subject parcel. The northern side of the existing residence is presently one- story and approximately 13 feet in height. The two-story addition 222 County Zoning Administrator – February 5, 2024 CDDP23-03024 Page 9 of 11 would expand the residential footprint and increase the northerly height of the home to 24 feet. The proposed addition would be located at least 42 feet 8 inches and 63 feet 2 inches from the western rear and southern side property lines respectively, and even further from homes located to the east across Anson Way. Therefore, the project would be expected to have negligible impacts to light or solar access on neighboring properties to the south, east, and west of the subject parcel. The proposed addition would be located 8 feet 3 inches from the northern side property line (where 5 feet is the minimum required) and would be situated approximately 15 to 20 feet south of the existing adjacent residence to the north at 36 Anson Way. The 15 to 20 feet of separation between adjacent residences is typical for development in the R-6 District, where development standards allow for as little as 10 feet of separation. It is not uncommon for adjacent homes in the Kensington community to have less than 10 feet of separation due to lot dimensions and/or existing legal non- conforming residences constructed prior to the implementation of the County zoning code. Additionally, the 24-foot height of the proposed addition conforms to the 35-foot maximum permissible building height for residential development in the R-6 District. In a letter dated September 18, 2023, included with this report as Attachment 6, the consultant to the owner of the neighboring adjacent property to the north at 36 Anson Way, expressed a concern, amongst others, that the project unreasonably impairs access to daylight by casting shadows on the 36 Anson Way property. The letter includes a diagram depicting shadows cast on the property at 9 AM, 12 noon, and 3 PM on the winter solstice, whereon the proposed addition is approximated to cast a shadow over the western portion of the 36 Anson Way residence and rear yard at 9am, and over the southernmost portions of this residence at noon. Notably, the shadow analysis provided by the neighbor’s consultant is limited to conditions expected at a specific time of year when the daylight hours are shortest (i.e. the sun rises later and sets earlier than any other date) and when the sun rises at its southernmost location in the sky. Using a web-based application (www.suncalc.org) that shows the movement 223 County Zoning Administrator – February 5, 2024 CDDP23-03024 Page 10 of 11 of the sun for a certain date at a certain place, staff has prepared a Shadow Analysis (Attachment 7) to approximate the project’s effect on solar access for the summer solstice, and at the equinox. The shadow analysis shows the sun rising further to the north and higher in the sky throughout the rest of the year, and the extent of shadows cast on the northerly parcel are typically much less throughout the year than depicted by the consultant. Therefore, the project is not expected to affect the neighboring residence’s solar access to any significant degree. 4. Protecting the value and enjoyment of the neighbors' property. Finding: As previously mentioned, the addition would not significantly block any views in the project neighborhood or decrease privacy or access to sunlight. Therefore, absent significant impacts on neighboring parcels, the addition would preserve the value and enjoyment of the neighbors’ property. 5. Maintaining the community’s property values. Finding: The project involves an addition to an existing single-family residence in an established residential neighborhood. The proposal does not involve a incompatible land use that would conflict with the surrounding residential community in a manner that may negatively affect property values. Additionally, the project does not substantially affect scenic views, privacy, or solar access for neighboring parcels to any significant degree. Therefore, the project maintains the community’s property values. 6. Maximizing the use of existing interior space. Finding: The existing single-family residence consists of a main floor at street level having approximately 1,202 square feet of living area and a 372 square foot two-car garage. A lower level beneath the southern end of the existing residence provides an additional 373 square feet of conditioned living space. There is no existing interior space within the residence that is not presently being utilized as part of the residence. Thus, the 993 square -foot increase in living space sought by the property owners could not feasibly be accomplished within the existing building envelope. Therefore, staff finds that the project maximizes the use of existing interior space. 224 County Zoning Administrator – February 5, 2024 CDDP23-03024 Page 11 of 11 7. Promoting the general welfare, public health, and safety. Finding: The residential addition does not change the land use on the subject parcel and, as described above, would have minimal impact on neighboring properties. The project’s compliance with applicable zoning standards and the requirement to obtain building permits will ensure that the addition does not present a hazard to public health and safety for the occupants or community at large. Thus, the project promotes the general welfare, public health, and safety of the Kensington community. IX. CONCLUSION A. Construction of the proposed residential addition is consistent with the SH Single-Family Residential-High Density General Plan land use designation and complies with the intent and purpose of the R-6 Single-Family Residential Zoning District and the -K Kensington Combining District. Therefore, staff recommends approval of Kensington Design Review Development Plan CDDP23-03024 to allow a 993 square-foot two-story addition to an existing single-family residence, subject to the attached findings and conditions of approval. 225 County Zoning Administrator – February 5, 2024 CDDP23-03024 Page 1 of 8 FINDINGS AND CONDITIONS OF APPROVAL FOR COUNTY FILE CDDP23-03024; CARI ROSNER JELEN (APPLICANT), ELENA SAXONHOUSE (OWNER) FINDINGS A. Kensington Combining District Findings County Code Section 84-74.1206(b) requires a project within the Kensington Combining District to satisfy seven criteria to be approved. 1. Recognizing the rights of property owners to improve the value and enjoyment of their property. Project Finding: The project is a 993 square-foot two-story addition to the northern side of an existing single-family residence in the R-6 Single-Family Residential District. The proposed addition is in conformance with minimum setback, minimum side and rear yards, maximum building height, and minimum off-street parking requirements applicable to development in the R-6 District. Construction of a residential addition conforming to these development standards is permitted following the application review procedures for the Kensington Combining District, absent substantial impacts to neighboring parcels in terms of views, privacy, or solar access. The property owners have indicated that the increased square-footage is necessary to accommodate the needs of their family, while also providing office areas to better accommodate working from home. Additionally, the proposed two-story configuration will allow for improved views of the San Francisco Bay and city skyline from within the existing residence, similar to those enjoyed by residents of numerous other properties in the immediate vicinity. 2. Recognizing the rights of property owners of vacant lots to establish a residence that is compatible with the neighborhood in terms of bulk, scale, and design. Project Finding: The subject parcel is not a vacant lot. Therefore, this criterion does not apply. 3. Minimizing impacts upon surrounding neighbors. Project Finding: The project involves a two-story residential addition that is in conformance with all applicable development standards for the R -6 District. Section 226 County Zoning Administrator – February 5, 2024 CDDP23-03024 Page 2 of 8 84-74.204(b) of the Kensington Combining District Ordinance specifies that the ordinance is intended to promote the community’s values of preservation of views, light and solar access, privacy, parking, residential noise levels. The project is consistent with these values as discussed below: • Privacy: The project proposes a two-story addition to the northern side of the existing single-family residence on the subject parcel. The neighboring property nearest to the proposed addition is the adjacent property to the north at 36 Anson Way. All upper-level windows of the residence at 36 Anson Way are oriented either towards the street to the east, or towards the scenic San Francisco Bay to the west. Since the addition does not include any northern or southern facing windows, the project will not substantially impair privacy for next door neighboring parcels, including the residence at 36 Anson Way. Therefore, the project minimizes privacy impacts upon surrounding neighbors. • Light and Solar Access: The potential for residential construction to limit light and solar access on neighboring properties are predominantly influenced by siting (i.e. setbacks), size, and height. The project includes a two-story addition behind an existing garage on the northern side of the existing single-family residence on the subject parcel. The northern side of the existing residence is presently one-story and approximately 13 feet in height. The two-story addition will expand the residential footprint and increase the northerly height of the home to 24 feet. The proposed addition will be located at least 42 feet 8 inches and 63 feet 2 inches from the western rear and southern side property lines respectively, and even further from homes located to the east across Anson Way. Therefore, the project will have negligible impacts to light or solar access on neighboring properties to the south, east, and west of the subject parcel. The proposed addition will be located 8 feet 3 inches from the northern side property line (where 5 feet is the minimum required) and w ill be situated approximately 15 to 20 feet south of the existing adjacent residence to the north at 36 Anson Way. The 15 to 20 feet of separation between adjacent residences is typical for development in the R-6 District, where development standards allow for as little as 10 feet of separation. It is not uncommon for adjacent homes in the Kensington community to have less than 10 feet of separation due to lot dimensions and/or existing legal non-conforming 227 County Zoning Administrator – February 5, 2024 CDDP23-03024 Page 3 of 8 residences constructed prior to the implementation of the County zoning code. Additionally, the 24-foot height of the proposed addition conforms to the 35- foot maximum permissible building height for residential development in the R-6 District. In a letter dated September 18, 2023, the consultant to the owner of the neighboring adjacent property to the north at 36 Anson Way, expressed a concern, amongst others, that the project unreasonably impairs access to daylight by casting shadows on the 36 Anson Way property. The letter includes a diagram depicting shadows cast on the property at 9 AM, 12 noon, and 3 PM on the winter solstice, whereon the proposed addition is approximated to cast a shadow over the western portion of the 36 Anson Way residence and rear yard at 9am, and over the southernmost portions of this residence at noon. Notably, the shadow analysis provided by the neighbor’s consultant is limited to conditions expected at a specific time of year when the daylight hours are shortest (i.e. the sun rises later and sets earlier than any other date) and when the sun rises at its southernmost location in the sky. Using a web-based application (www.suncalc.org) that shows the movement of the sun for a certain date at a certain place, staff has prepared a Shadow Analysis to approximate the project’s effect on solar access for the summer solstice, and at the equinox. The shadow analysis shows the sun rising further to the north and higher in the sky throughout the rest of the year, and the extent of shadows cast on the northerly parcel are typically much less throughout the year than depicted by the consultant. Therefore, the project is not expected to affect the neighboring residence’s solar access to any significant degree. 4. Protecting the value and enjoyment of the neighbors’ property. Project Finding: As previously mentioned, the addition will not significantly block any views in the project neighborhood or decrease privacy or access to sunlight. Therefore, absent significant impacts on neighboring parcels, the addition will preserve the value and enjoyment of the neighbors’ property. 5. Maintaining the community’s property values. Project Finding: The project involves an addition to an existing single-family residence in an established residential neighborhood. The proposal does not involve a noncompatible land use that conflicts with the surrounding residential community in 228 County Zoning Administrator – February 5, 2024 CDDP23-03024 Page 4 of 8 a manner that may negatively affect property values. Additionally, the project does not substantially affect scenic views, privacy, or solar access for neighboring parcels to any significant degree. Therefore, the project maintains the community’s property values. 6. Maximizing the use of existing interior space. Project Finding: The existing single-family residence consists of a main floor at street level having approximately 1,202 square feet of living area and a 372 square foot two - car garage. A lower level beneath the southern end of the existing residence provides an additional 373 square feet of conditioned living space. There is no existing interior space within the residence that is not presently being utilized as part of the residence. Thus, the 993 square-foot increase in living space sought by the property owners cannot feasibly be accomplished within the existing building envelope. Therefore, staff finds that the project maximizes the use of existing interior space. 7. Promoting the general welfare, public health, and safety. Project Finding: The residential addition does not change the land use on the subject parcel and as described above, will have minimal impact on neighboring properties. The project’s compliance with applicable zoning standards and the requirement to obtain building permits will ensure that the addition does not present a hazard to public health and safety for the occupants or community at large . Thus, the project promotes the general welfare, public health, and safety of the Kensington community. D. Environmental Findings The 993 square-foot two-story addition to the northern side of an existing single- family residence is categorically exempt under CEQA Guidelines Section 15301(e)(2), which provides a Class 1 exemption for additions to existing structures of no more than 10,000 square feet in an area that is not environmentally sensitive and where all public services and facilities are available for maximum development permissible in the General Plan.. CONDITIONS OF APPROVAL FOR COUNTY FILE CDDP23-03024 Project Approval 1. Development Plan CDDP23-03024 to allow a 993 square-foot two-story addition to the northern side of an existing single-family residence is APPROVED. 229 County Zoning Administrator – February 5, 2024 CDDP23-03024 Page 5 of 8 2. The Development Plan approval describe above is based on the application and project plans received by the Department of Conservation and Development, Community Development Division (CDD) on July 11, 2023. 3. Any deviation from the approved plans shall require review and approval by the CDD and may require the filing of a new Kensington Design Review application. Building Permits 5. No construction is approved with this permit. Any construction at the subject parcel will require issuance of building permits from the Department of Conservation and Development, Building Inspection Division, prior to commencement of work. Application Costs 6. This application was subject to an initial application deposit of $3,000.00, which was paid with the application submittal, plus time and material costs if the application review expenses exceed 100% of the initial deposit. Any additional fee due must be paid prior to an application for a grading or building permit, or 60 days of the effective date of this permit, whichever occurs first. The fees include costs through permit issuance and final file preparation. Pursuant to Contra Costa County Board of Supervisors Resolution Number 2019/553, where a fee payment is over 60 days past due from the date of approval, the application shall be charged interest at a rate of ten percent (10%). The applicant may obtain current costs by contacting the project planner. If you owe additional fees, a bill will be sent to you shortly after permit issuance. Construction All construction activity shall comply with the following restrictions, which shall be included in the construction drawings. 7. The applicant shall make a good faith effort to minimize project-related disruptions to adjacent properties, and to uses on the site. This shall be communicated to all project- related contractors. 230 County Zoning Administrator – February 5, 2024 CDDP23-03024 Page 6 of 8 8. The applicant shall require their contractors and subcontractors to fit all internal combustion engines with mufflers which are in good condition and shall locate stationary noise-generating equipment such as air compressors as far away from existing residences as possible. 9. The site shall be maintained in an orderly fashion. Following the cessation of construction activity, all construction debris shall be removed from the site. 10. A publicly visible sign shall be posted on the property with the telephone number and person to contact regarding construction-related complaints. This person shall respond and take corrective action within 24 hours. The CDD phone number shall also be visible to ensure compliance with applicable regulations. 11. Unless specifically approved otherwise via prior authorization from the Zoning Administrator, all construction activities shall be limited to the hours of 8:00 A.M. to 5:00 P.M., Monday through Friday, and are prohibited on State and Federal holidays on the calendar dates that these holidays are observed by the State or Federal government as listed below: New Year’s Day (State and Federal) Birthday of Martin Luther King, Jr. (State and Federal) Washington’s Birthday (Federal) Lincoln’s Birthday (State) President’s Day (State) Cesar Chavez Day (State) Memorial Day (State and Federal) Juneteenth National Independence Holiday (Federal) Independence Day (State and Federal) Labor Day (State and Federal) Columbus Day (Federal) Veterans Day (State and Federal) Thanksgiving Day (State and Federal) Day after Thanksgiving (State) Christmas Day (State and Federal) 231 County Zoning Administrator – February 5, 2024 CDDP23-03024 Page 7 of 8 For specific details on the actual date the State and Federal holidays occur, please visit the following websites: Federal Holidays: Federal Holidays (opm.gov) California Holidays: State Holidays (sos.ca.gov) 12. Large trucks and heavy equipment are subject to the same restrictions that are imposed on construction activities, except that the hours are limited to 9:00 AM to 4:00 PM. ADVISORY NOTES PLEASE NOTE ADVISORY NOTES ARE ATTACHED TO THE CONDITIONS OF APPROVAL BUT ARE NOT A PART OF THE CONDITIONS OF APPROVAL. ADVISORY NOTES ARE PROVIDED FOR THE PURPOSE OF INFORMING THE APPLICANT OF ADDITIONAL ORDINANCE AND OTHER LEGAL REQUIREMENTS THAT MUST BE MET IN ORDER TO PROCEED WITH DEVELOPMENT. A. NOTICE OF 90-DAY OPPORTUNITY TO PROTEST FEES, DEDICATIONS, RESERVATIONS, OR OTHER EXACTIONS PERTAINING TO THE APPROVAL OF THIS PERMIT. This notice is intended to advise the applicant that pursuant to Government Code Section 66000, et. seq, the applicant has the opportunity to protest fees, dedications, reservations, and/or exactions required as part of this project approval. The opportunity to protest is limited to a ninety-day (90) period after the project is approved. The 90-day period in which you may protest the amount of any fee or imposition of any dedication, reservation, or other exaction required by this approved permit, begins on the date this permit was approved. To be valid, a protest must be in writing pursuant to Government Code Section 66020 and delivered to the CDD within 90 days of the approval date of this permit. B. The applicant shall submit building plans to the Building Inspection Division and comply with Division requirements. It is advisable to check with the Division prior to requesting a building permit or proceeding with the project. 232 County Zoning Administrator – February 5, 2024 CDDP23-03024 Page 8 of 8 C. The applicant must submit building plans to the Kensington Fire Protection District and comply with its requirements. The applicant is advised that plans submitted for a building permit must receive prior approval and be stamped by the Fire Protection District. D. The applicant is required to submit plans to the Stege Sanitary District for approval. Plans submitted for a building permit must receive prior approval and be stamped by the Sanitary District. E. The applicant is responsible for contacting the Health Services Department Environmental Health Division regarding its requirements and permits. F. The applicant is required to comply with the requirements of the East Bay Municipal Utility District. G. The applicant is responsible for contacting the Contra Costa Mosquito and Vector Control District regarding its requirements and permits. 233 ATTACHMENTS ATTACHMENT 1: MAPS ATTACHMENT 2: PROJECT PLANS ATTACHMENT 3: AGENCY COMMENTS ATTACHMENT 4: REQUEST FOR PUBLIC HEARING ATTACHMENT 5: SITE VISIT PHOTOGRAPHS ATTACHMENT 6: PUBLIC COMMENTS ATTACHMENT 7: SHADOW ANALYSIS 234 ATTACHMENT 1 MAPS 235 236 Contra Costa County -DOIT GIS Legend 1:1,128 Notes0.00.02 THIS MAP IS NOT TO BE USED FOR NAVIGATION 0.0 0 Miles WGS_1984_Web_Mercator_Auxiliary_Sphere This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. General Plan Map Board of Supervisors' Districts City Limits Unincorporated General Plan SV (Single Family Residential - Very Low) SL (Single Family Residential - Low) SM (Single Family Residential - Medium) SH (Single Family Residential - High) ML (Multiple Family Residential - Low) MM (Multiple Family Residential - Medium) MH (Multiple Family Residential - High) MV (Multiple Family Residential - Very High) MS (Multiple Family Residential - Very High Special) CC (Congregate Care/Senior Housing) MO (Mobile Home) M-1 (Parker Avenue Mixed Use) M-2 (Downtown/Waterfront Rodeo Mixed Use) M-3 (Pleasant Hill BART Mixed Use) M-4 (Willow Pass Road Mixed Use) M-5 (Willow Pass Road Commercial Mixed Use) M-6 (Bay Point Residential Mixed Use) M-7 (Pittsburg/Bay Point BART Station Mixed Use) M-8 (Dougherty Valley Village Center Mixed Use) M-9 (Montalvin Manor Mixed Use) M-10 (Willow Pass Business Park Mixed Use) M-11 (Appian Way Mixed Use) M-12 (Triangle Area Mixed Use) M-13 (San Pablo Dam Road Mixed Use) M-14 (Heritage Mixed Use) CO (Commercial) OF (Office) BP (Business Park) LI (Light Industry) HI (Heavy Industry) AL, OIBA (Agricultural Lands & Off Island Bonus Area) CR (Commercial Recreation) ACO (Airport Commercial) LF (Landfill) PS (Public/Semi-Public) PR (Parks and Recreation) OS (Open Space) AL (Agricultural Lands) AC (Agricultural Core) DR (Delta Recreation) WA (Water)237 Contra Costa County -DOIT GIS Legend 1:1,128 Notes0.00.02 THIS MAP IS NOT TO BE USED FOR NAVIGATION 0.0 0 Miles WGS_1984_Web_Mercator_Auxiliary_Sphere This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. Zoning Map Board of Supervisors' Districts City Limits Unincorporated Zoning R-6 (Single Family Residential) R-6, -FH -UE (Flood Hazard and Animal Exclusion) R-6 -SD-1 (Slope Density Hillside Development) R-6 -TOV -K (Tree Obstruction and Kensington) R-6, -UE (Urban Farm Animal Exclusion) R-6 -X (Railroad Corridor Combining District) R-7 (Single Family Residential) R-7 -X (Railroad Corridor Combining District) R-10 (Single Family Residential) R-10, -UE (Urban Farm Animal Exclusion) R-12 (Single Family Residential) R-15 (Single Family Residential) R-20 (Single Family Residential) R-20, -UE (Urban Farm Animal Exclusion) R-40 (Single Family Residential) R-40, -FH -UE (Flood Hazard and Animal Exclusion) R-40, -UE (Urban Farm Animal Exclusion) R-65 (Single Family Residential) R-100 (Single Family Residential) D-1 (Two Family Residential) D-1 -T (Transitional Combining District) D-1, -UE (Urban Farm Animal Exclusion) M-12 (Multiple Family Residential) M-12 -FH (Flood Hazard Combining District) M-17 (Multiple Family Residential) M-29 (Multiple Family Residential) F-R (Forestry Recreational) F-R -FH (Flood Hazard Combining District) F-1 (Water Recreational) F-1 -FH (Flood Hazard Combining District) A-2 (General Agriculture) A-2, -BS (Boat Storage Combining District) A-2, -BS -SG (Boat Storage and Solar Energy Generation) A-2 -FH (Flood Hazard Combining District) A-2, -FH -SG (Flood Hazard and Solar Energy Generation) A-2 -SD-1 (Slope Density Hillside Development) A-2, -SG (Solar Energy Generation Combining District) A-2 -X (Railroad Corridor Combining District) A-3 (Heavy Agriculture) A-3 -BS (Boat Storage Combining District) A-3, -BS -SG (Boat Storage and Solar Energy Generation)238 Contra Costa County -DOIT GIS Legend 1:1,128 Notes0.00.02 THIS MAP IS NOT TO BE USED FOR NAVIGATION 0.0 0 Miles WGS_1984_Web_Mercator_Auxiliary_Sphere This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. Aerial Map Board of Supervisors' Districts City Limits Unincorporated Address Points Streets Building Footprints Assessment Parcels World Imagery Low Resolution 15m Imagery High Resolution 60cm Imagery High Resolution 30cm Imagery Citations 239 ATTACHMENT 2 PROJECT PLANS 240 UP SITE7 PROJECT INFORMATIONABBREVIATIONS A.D. AREA DRAIN ADJ. . ADJUSTABLE A.F.F. ABOVE FINISHED FLOOR AGGR. AGGREGATE ASPH. ASPHALT ARCH. ARCHITECTURAL BLDG. BUILDING BLK. BLOCK BLKG. BLOCKING B.O. BOTTOM OF BW BOTTOM OF WALL CPT. CARPET CAB. CABINET C.J. CONSTRUCTION JOINT C.L. CENTER LINE CLOS. CLOSET CLG. CEILING CLR. CLEAR C.O. CLEAN OUT COL. COLUMN CONC. CONCRETE CONT. CONTINUOUS CSMT. CASEMENT C.T. CERAMIC TILE C.S. COUNTER SINK DEMO. DEMOLITION DET. DETAIL D.H. DOUBLE HUNG D.F. DOUGLAS FIR DIAG. DIAGONAL DIM. DIMENSION DWGS. DRAWINGS DN. DOWN DS. DOWNSPOUT (E) EXISTING E.J. EXPANSION JOINT EL. ELEVATION EQ. EQUAL EXT. EXTERIOR F.A. FIRE ALARM F.D. FLOOR DRAIN FIN. FINISH F.O.S. FACE OF STUD F.O.C. FACE OF CONCRETE F.O.A FACE OF WALL FTG. FOOTING GA. GAUGE GALV. GALVANIZED GL. GLASS GLU. LAM. GLUE LAMINATED G.S.M. GALV. SHEET METAL GYP. GYPSUM G.W.B. GYPSUM WALL BOARD H.B. HOSE BIBB HGT. HEIGHT H.M. HOLLOW METAL HOR. HORIZONTAL H.P HIGH POINT I.D. INSIDE DIAMETER INSUL. INSULATION INT. INTERIOR JST. JOIST J.BOX JUNCTION BOX LAB. LABORATORY LAM. LAMINATE LAV. LAVATORY LT. LIGHT MAX. MAXIMUM MECH. MECHANICAL MEMB. MEMBRANE MFR. MANUFACTURER MIN. MINIMUM MISC. MISCELLANEOUS M.O. MASONRY OPENING MTL. METAL MUL. MULLION A(N) NEW N.I.C. NOT IN CONTRACT NO. NUMBER NOM. NOMINAL N.T.S. NOT TO SCALE O.C. ON CENTER O.D. OUTSIDE DIAMETER O.H. OVERHEAD OPG. OPENING OPNG. OPENING OPP. OPPOSITE PROJECT ADDRESS: 40 ANSON WAY, KENSINGTON, CA 94707 APN : 572-233-012 ZONING DISTRICT : R6, -TOV, -K LOT SIZE: 8,800 SF CONSTRUCTION DATE: 1946 DWELLING UNITS: 1 PRIMARY SCOPE OF WORK • 2-STORY ADDITION ARCHITECT: CARI DESIGNS ARCHITECTURE 800 BANCROFT WAY SUITE 200 BERKELEY, CA 94710 CARI ROSNER JELEN crj@cari-designs.com 510-467-0768 OWNER: TULLEY RAFFERTY AND ELENA SAXONHOUSE 40 ANSON WAY KENSINGTON, CA 94707 hobostew@gmail.com 510-685-9514 SET BACK FRONT ALLOWABLE 20 FT EXISTING DEMO 14'-7 1/2" COMPLETE NO CHANGE--- NEW --- P.L. PROPERTY LINE P/L PLATE PLAS. PLASTER PLWD. PLYWOOD PR. PAIR PTD. PAINTED R. RISER R.D. RUN REFR. REFRIGERATOR REINF. REINFORCED RM. ROOM R.O. ROUGH OPENING RTG. RETAINING SAG SUPPLY AIR GRILL S.V. SHEET VINYL S.H. SINGLE HUNG SHT. SHEET SHTG. SHEATHING SPEC. SPECIFICATION SQ. SQUARE S.S. STAINLESS STEEL STAGG. STAGGERED. STD. STANDARD STL. STEEL STRUC. STRUCTURAL T. TREAD TC TOP OF CURB T&G TONGUE AND GROOVE THK. THICK T.W. TOP OF WALL TYP. TYPICAL U.O.N. UNLESS OTHERWISE NOTED VERT. VERTICAL V.I.F VERIFY IN FIELD W/ WITH W.C. WATER CLOSET WD. WOOD W/H WATER HEATER W.P. WATERPROOF W.PT WORK POINT YD. YARD STATE CODES: 2022 CALIFORNIA BUILDING CODE 2022 CALIFORNIA ENERGY CODE 2022 CALIFORNIA CALGREEN 2022 CALIFORNIA ELECTRICAL CODE 2022 CALIFORNIA PLUMBING CODE 2022 CALIFORNIA MECHANICAL CODE 2022 CALIFORNIA FIRE CODE LOCAL CODES : CONTRA COSTA CODE KENSINGTON PLANNING ORDINANCE CODE REQUIREMENTS SIDE 14'-2 1/2" / 8'-3" 22'-5 1/2" AGG. 14'-2 1/2" / 7'-3" 21'-5 1/2" AGG.--- 7'-3" 5 FT / 15 FT AGGREGATE REAR 15 FT 55'-0" NO CHANGE--- --- HEIGHT IN FEET 35 20'-0 1/2" +/- 2 24'-0" 2--- --- --- 24'-0" 2.5 HEIGHT STORIES 1 MIN. 2 NO CHANGE--- --- PROJECT TEAM PARKING - MIN SIZE 9'-0" X 19'-0" AND SHALL BE ENTIRELY OUTSIDE OF SETBACK 3300 OR KMAC HEARING 2,368.6 3,292.270 992.6 GROSS FLOOR AREA PER 84-74.404 (SEE SHEET A0.4 FOR BREAKDOWN) GROSS FLOOR AREA HEARING THRESHOLD CALCULATION PER 84-74.802: THRESHOLD = PARCEL AREA X 0.540-0.00002(PARCEL AREA) AND INCREASED TO THE NEXT HIGHEST ONE HUNDRED UNLESS EVENLY DIVISIBLE BY ONE HUNDRED THRESHOLD = 8,800 X 0.540-0.00002(8800) = 3,203 GROSS FLOOR AREA HEARING THRESHOLD IS 3,300 SQ FT NA 2,082 SF 2,717 SF--- 635 LOT COVERAGE 15' - 0" REAR SETBACK SETBACK5' - 0" SIDESETBACK10' - 0" SIDE20' - 0" FRONT SETBACK 42' - 8" TO DECK 54' - 5 1/2"TO BLDG8' - 3"14' - 1" TO EAVE 21' - 0" TO EAVE 13' - 8" TO EAVECONC. DRIVEWAY LANDSCAPING WALKWAY LANDSCAPING LANDSCAPING CONC. DRAINAGE SWALE A N S O N W A Y(E) SINGLE FAMILY RESIDENCE (E) PERGOLA (E) DECK (E) GARAGE (E) FENCE W/ GATE (E) FENCE W/ GATE PORCH LANDSCAPING TO EAVE7' - 9 1/2"42' - 1 1/2" TO EAVE 42' - 8" TO BLDG (P) STAIRS TO (E) BLDG8' - 3"TO (E) EAVE8' - 1 1/2"AREA OF WORK (P) ADDITION AN APPROVED SEISMIC GAS SHUT-OFF DEVICE OR VALVE, OR AN APPROVED EXCESS FLOW GAS SHUT-OFF DEVICE OR VALVE SHALL BE INSTALLED DOWNSTREAM OF THE GAS UTILITY METER AT THE BEGINNING OF EACH RIGID GAS PIPING SYSTEM 14' - 2 1/2" TO BLDG21' - 1 1/2" TO BLDG 14' - 7 1/2" TO BLDG 70° 46' 00" 110.00' S W19° 14' 00"80.00'NW70° 46' 00" 110.00' S W 19° 14' 00"80.00'SEproject name : approved stamp location : architect's stamp : PROJECT NO: DRAWN BY: CHECKED BY: COPYRIGHT © 2023 CARI-DESIGNS INC. DATE: address : COVER SHEET 40 ANSON WAY KENSINGTON, CA 94707 ADDITION A0.1 2229 EP CRJ 05/25/2023 NTS APN MAP2 DRAWING LIST ARCHITECTURE A0.1 COVER SHEET A0.2 (E) SITE A0.3 (P) 3D VIEWS A0.4 GROSS FLOOR AREA PLANS A2.1 (E) PLANS A2.2 (P) PLANS A3.1 (E) & (P) ELEVATIONS A3.2 (E) & (P) ELEVATIONS A3.3 (E) & (P) ELEVATIONS A3.4 (E) & (P) ELEVATIONS A3.5 (E) & (P) SECTIONS A3.6 (E) & (P) SECTIONS 1/8" = 1'-0" (P) SITE PLAN1 SITAETSLNEC CNOCFO FILA R AITICRADEH ET REN.: JELEN JUNE 2023 C-35976 CARI ROSNER PROJECT ISSUE RECORD # REVISION DATE DEVELOPMENT PLAN 07/10/2023 TRUE 241 UP UP 55' - 0" TO BLDG 14' - 7 1/2" TO BLDG 21' - 2" TO BLDG 14' - 2 1/2" TO BLDGTO BLDG8' - 3"15' - 0" REAR SETBACK SETBACK5' - 0" SIDESETBACK10' - 0" SIDE20' - 0" FRONT SETBACK 42' - 8" TO DECK 54' - 5 1/2" TO EAVE TO EAVE8' - 1 1/2"14' - 1" TO EAVE 21' - 0" TO EAVE 13' - 8" TO EAVECONC. DRIVEWAY LANDSCAPING WALKWAY LANDSCAPING LANDSCAPING CONC. DRAINAGE SWALE A N S O N W A Y(E) SHED (E) SINGLE FAMILY RESIDENCE (E) PERGOLA (E) DECK (E) GARAGE (E) FENCE W/ GATE (E) FENCE W/ GATE PORCH LANDSCAPING 55' - 0" TO BLDG 19° 14' 00"80.00'NW70° 46' 00" 110.00' S W 19° 14' 00"80.00'SE70° 46' 00" 110.00' S W TREE AT APPROXIMATELY 50 EUREKA AVE - SHORT RANGE VIEW TREES AT APPROXIMATELY 704 HANCOCK WAY - SHORT RANGE VIEW EMERYVILLE TREE AT APPROXIMATELY 704 HANCOCK WAY - SHORT RANGE VIEW GOLDEN GATE BRIDGE ANGEL ISLAND ALCATRAZ ISLAND BASE OF MOUNT TAM project name : approved stamp location : architect's stamp : PROJECT NO: DRAWN BY: CHECKED BY: COPYRIGHT © 2023 CARI-DESIGNS INC. DATE: address : (E) SITE 40 ANSON WAY KENSINGTON, CA 94707 ADDITION A0.2 2229 EP CRJ 05/25/2023SITAETSLNECCNOCFOFILA R AITICRADEH ET REN.: JELEN JUNE 2023 C-35976 CARI ROSNER PROJECT ISSUE RECORD # REVISION DATE DEVELOPMENT PLAN 07/10/2023 1/8" = 1'-0" (E) SITE PLAN2 APPROXIMATE NEIGHBOR VIEW TO SOUTHW EST (IMPACTED) APPROXIMATE PARTIAL NEIGHBOR VIEW TO WEST (UN-IMPACTED) TRUE 242 IMPACTED WINDOW IMPACTED WINDOW project name : approved stamp location : architect's stamp : PROJECT NO: DRAWN BY: CHECKED BY: COPYRIGHT © 2023 CARI-DESIGNS INC. DATE: address : (P) 3D VIEWS 40 ANSON WAY KENSINGTON, CA 94707 ADDITION A0.3 2229 EP CRJ 05/25/2023 3D VIEW - PROPOSED DESIGN AFTER NEIGHBOR OUTREACH1 3D VIEW - INITIAL PROPOSED DESIGN2 SITAETSLNEC CNOCFO FILA R AITICRADEH ET REN.: JELEN JUNE 2023 C-35976 CARI ROSNER PROJECT ISSUE RECORD # REVISION DATE DEVELOPMENT PLAN 07/10/2023 243 EXISTING LOWER LEVEL 372.94 SF4' - 0"EXISTING LOWER LEVEL COVERED PATIO 292.40 SF 12' - 4" EXISTING MAIN LEVEL 1575.70 SF EXISTING MAIN LEVEL PORCH 127.59 SF PROPOSED MAIN LEVEL ADDITION 607.12 SF PROPOSED UPPER LEVEL ADDITION 385.48 SF LOWER LEVEL RESIDENCE EXISTING 372.94 SF COVERED PATIO DEMO --- PROPOSED --- FINAL 372.94 SF 292.40 SF 70.00 SF --- 222.40 SF MAIN LEVEL RESIDENCE 1,575.70 SF PORCH --- 607.12 SF 2,182.82 SF 127.59 SF --- --- 127.59 SF UPPER LEVEL RESIDENCE --- --- 385.48 SF 385.48 SF 2,368.63 SF 70.00 SF 992.60 SF 3,291.23 SFPROJECT TOTAL GROSS FLOOR AREA CHART EXISTING LOWER LEVEL 372.94 SFPROPOSED LOWER LEVEL COVERED PATIO 222.40 SF PROPOSED LOWER LEVEL LANDSCAPING 70.00 SF project name : approved stamp location : architect's stamp : PROJECT NO: DRAWN BY: CHECKED BY: COPYRIGHT © 2023 CARI-DESIGNS INC. DATE: address : GROSS FLOOR AREA PLANS 40 ANSON WAY KENSINGTON, CA 94707 ADDITION A0.4 2229 Author Checker 05/25/2023SITAETSLNECCNOCFOFILA R AITICRADEH ET REN.: JELEN JUNE 2023 C-35976 CARI ROSNER PROJECT ISSUE RECORD # REVISION DATE DEVELOPMENT PLAN 07/10/2023 1/8" = 1'-0" (E) LOWER LEVEL - GROSS FAR PLAN1 1/8" = 1'-0" (E) MAIN LEVEL GROSS FAR PLAN21/8" = 1'-0" (P) MAIN LEVEL - GROSS FAR PLAN4 1/8" = 1'-0" (P) UPPER LEVEL - GROSS FAR PLAN5 1/8" = 1'-0" (P) LOWER LEVEL - GROSS FAR PLAN3 244 DN DN 1 3 4 6 A B C D 5 A3.2 1 A3.3 1 A3.4 1 A3.11 1 A3.5 (E) GARAGE (E) BEDROOM 2 (E) BEDROOM 1 (E) BEDROOM 3 (E) BATH (E) LIVING / DINING (E) DECK (E) PORCH 33' - 0"17' - 0"11' - 2"13' - 0"6' - 5"20' - 11"12' - 4"11' - 0"18' - 7"20' - 0 1/2" (E) KITCHEN 5"2"1" 1/2"1"8'-0" 8'-0" 8'-0" 8'-0" SLOPED 8'-0" (E) HALL 8'-0" SLOPED (E) BEAM ABOVE (E) EDGE OF SLOPED CEILING ABOVE 2 8' - 9 1/2" W/D 15' - 7 1/2"3' - 11"7' - 7 1/2"6' - 6 1/2"6' - 6"17' - 8"20' - 8"18' - 11 1/2"1 A3.6 9' - 7"(E) SLOPE: 1/4" PER FT VIF 1 3 4 C D 5 A3.3 1 A3.4 1 (E) CRAWL SPACE (E) BEDROOM (E) OFFICE (E) BATH 11' - 10"10' - 9"14' - 7" 2" 7'-9 1/2" 7'-9 1/2" 7'-9 1/2" 2 15' - 7 1/2"3' - 11"7' - 7 1/2"6' - 6 1/2" 1 A3.6 (E) PATIO RETAINING WALL LINE OF DECK ABOVE (E) SITE STAIRS project name : approved stamp location : architect's stamp : PROJECT NO: DRAWN BY: CHECKED BY: COPYRIGHT © 2023 CARI-DESIGNS INC. DATE: address : (E) PLANS 40 ANSON WAY KENSINGTON, CA 94707 ADDITION A2.1 2229 EP CRJ 05/25/2023 1/4" = 1'-0" (E) MAIN LEVEL11/4" = 1'-0" (E) PARTIAL LOWER LEVEL2 SITAETSLNEC CNOCFO FILA R AITICRADEH ET REN.: JELEN JUNE 2023 C-35976 CARI ROSNER PROJECT ISSUE RECORD # REVISION DATE DEVELOPMENT PLAN 07/10/2023 TRUETRUE 245 UP DN 1 3 4 6 A B C D 52 2 A3.6 2 A3.5 (E) GARAGE (E) BEDROOM 2 (E) BEDROOM 1 (E) BATH (E) LIVING / DINING (E) DECK (E) PORCH 33' - 0"17' - 0"11' - 2"13' - 0"6' - 5"20' - 11"11' - 0"18' - 7"(E) KITCHEN 5"2"1"1"8'-0"8'-0" 8'-0" 8'-0" SLOPED 8'-0" (E) HALL 8'-0" SLOPED (E) BEAM ABOVE (E) EDGE OF SLOPED CEILING ABOVE 8' - 9 1/2" W/D 15' - 7 1/2"3' - 11"7' - 7 1/2"6' - 6 1/2"6' - 6"17' - 8"20' - 8"18' - 11 1/2"7 3/4" MAX FAMILY ROOM 1/2 BATH A3.2 2 28' - 3 1/2" 27' - 11" 3' - 0"6' - 4"9' - 1"9' - 1"A3.12 A3.4 2 A3.3 2 4 A3.5 (P) OFFICE / ALCOVE 9' - 7"8'-0" 3 A3.5 SLOPED SLOPED 11' - 9 1/2" DINING RM 4' - 6"8' - 0" LEVEL LANDING INFILL DECK @ (E) STAIRS DESK BOOKCASE 1"7-3/4"19' - 2 1/2" PROPOSED ADDITIONCABINETRY 9' - 0" (E) SLOPE: 1/4" PER FT VIF 1 3 A B 2 2 A3.6 2 A3.5 PRIMARY BEDROOM A3.2 2 BATH WIC5' - 10"5' - 10"4 A3.5 15' - 7 1/2" 10' - 7 1/2"7' - 11" 3' - 0" 3 A3.5 SLOPED BENCH6' - 0"11' - 8"20' - 2" PROPOSED ADDITION C D A3.4 2 (E) CRAWL SPACE (E) BEDROOM (E) OFFICE (E) BATH 11' - 10"10' - 9"14' - 7" 2" 7'-9 1/2" 7'-9 1/2" 7'-9 1/2" (E) PATIO RETAINING WALL LINE OF DECK ABOVE (E) SITE STAIRS (N) 70 SF LANDSCAPED AREA project name : approved stamp location : architect's stamp : PROJECT NO: DRAWN BY: CHECKED BY: COPYRIGHT © 2023 CARI-DESIGNS INC. DATE: address : (P) PLANS 40 ANSON WAY KENSINGTON, CA 94707 ADDITION A2.2 2229 EP CRJ 05/25/2023 1/4" = 1'-0" (P) MAIN LEVEL1 1/4" = 1'-0" (P) UPPER LEVEL2 SITAETSLNEC CNOCFO FILA R AITICRADEH ET REN.: JELEN JUNE 2023 C-35976 CARI ROSNER PROJECT ISSUE RECORD # REVISION DATE DEVELOPMENT PLAN 07/10/2023 TRUE TRUE 1/4" = 1'-0" (P) PARTIAL LOWER LEVEL3 TRUE 246 MAIN LEVEL 0" ABCD 1 A3.5 MAIN LEVEL PLATE HEIGHT 8' - 0 1/2" (E) SHINGLE ROOF (E) BOARD & BATTEN WD SIDING (E) STUCCO 4.5 12 4.5 12 UPPER LEVEL 9' - 0" MAIN LEVEL 0" ABCD MAIN LEVEL PLATE HEIGHT 8' - 0 1/2" UPPER LEVEL 9' - 0" 2 A3.5 UPPER LEVEL PLATE HEIGHT 17' - 0" (E) SHINGLE ROOF (E) BOARD & BATTEN WD SIDING (E) STUCCO 4.5 12 4.5 12 STUCCO @ (P) ADDITION BEHIND GARAGE TO MATCH (E) STUCCO project name : approved stamp location : architect's stamp : PROJECT NO: DRAWN BY: CHECKED BY: COPYRIGHT © 2023 CARI-DESIGNS INC. DATE: address : (E) & (P) ELEVATIONS 40 ANSON WAY KENSINGTON, CA 94707 ADDITION A3.1 2229 EP CRJ 05/25/2023 1/4" = 1'-0" (E) EAST ELEVATION1 1/4" = 1'-0" (P) EAST ELEVATION2 SITAETSLNEC CNOCFO FILA R AITICRADEH ET REN.: JELEN JUNE 2023 C-35976 CARI ROSNER PROJECT ISSUE RECORD # REVISION DATE DEVELOPMENT PLAN 07/10/2023 247 MAIN LEVEL 0" 134652 MAIN LEVEL PLATE HEIGHT 8' - 0 1/2" (E) STUCCO (E) SHINGLE ROOF 4.5 12 4.5 124.5 12 (E) GABLE VENT 1 A3.6 UPPER LEVEL 9' - 0" MAIN LEVEL 0" 134652 MAIN LEVEL PLATE HEIGHT 8' - 0 1/2" 2 A3.6 UPPER LEVEL 9' - 0" UPPER LEVEL PLATE HEIGHT 17' - 0" (E) STUCCO (E) SHINGLE ROOF 4.5 12 4 A3.5 3 A3.5 7 3/4" MAX23' - 9" MAX HEIGHTSTUCCO @ (P) ADDITION TO MATCH (E) STUCCO CLASS B ROOFING TO MATCH (E) project name : approved stamp location : architect's stamp : PROJECT NO: DRAWN BY: CHECKED BY: COPYRIGHT © 2023 CARI-DESIGNS INC. DATE: address : (E) & (P) ELEVATIONS 40 ANSON WAY KENSINGTON, CA 94707 ADDITION A3.2 2229 EP CRJ 05/25/2023 1/4" = 1'-0" (E) NORTH ELEVATION1 1/4" = 1'-0" (P) NORTH ELEVATION2 SITAETSLNEC CNOCFO FILA R AITICRADEH ET REN.: JELEN JUNE 2023 C-35976 CARI ROSNER PROJECT ISSUE RECORD # REVISION DATE DEVELOPMENT PLAN 07/10/2023 248 MAIN LEVEL 0" LOWER LEVEL -8' - 8 1/2" A B C D 1 A3.5 MAIN LEVEL PLATE HEIGHT 8' - 0 1/2" (E) SHINGLE ROOF (E) STUCCO (E) WD PERGOLA (E) WD DECK AND RAIL (E) CONC. WALL PROPERTY LINE (E) FENCE 4' - 0" MAIN LEVEL 0" LOWER LEVEL -8' - 8 1/2" A B C D MAIN LEVEL PLATE HEIGHT 8' - 0 1/2" UPPER LEVEL 9' - 0" 2 A3.5 UPPER LEVEL PLATE HEIGHT 17' - 0" (E) WD PERGOLA (E) WD DECK AND RAIL (E) CONC. WALL3' - 4"4.5 12 4.5 12 4.5 12 4.5 12 24' - 0" MAX HEIGHTSTUCCO @ (P) ADDITION TO MATCH (E) STUCCO PROPERTY LINE (E) FENCE (P) LANDSCAPING project name : approved stamp location : architect's stamp : PROJECT NO: DRAWN BY: CHECKED BY: COPYRIGHT © 2023 CARI-DESIGNS INC. DATE: address : (E) & (P) ELEVATIONS 40 ANSON WAY KENSINGTON, CA 94707 ADDITION A3.3 2229 EP CRJ 05/25/2023 1/4" = 1'-0" (E) WEST ELEVATION1 1/4" = 1'-0" (P) WEST ELEVATION2 SITAETSLNEC CNOCFO FILA R AITICRADEH ET REN.: JELEN JUNE 2023 C-35976 CARI ROSNER PROJECT ISSUE RECORD # REVISION DATE DEVELOPMENT PLAN 07/10/2023 249 MAIN LEVEL 0" LOWER LEVEL -8' - 8 1/2" 1 3 4 652 MAIN LEVEL PLATE HEIGHT 8' - 0 1/2" 4.5 12 4.5 12 (E) SHINGLE ROOF (E) BOARD & BATTEN WD SIDING (E) STUCCO (E) CONC. FOUNDATION WALL (E) GABLE VENT 1 A3.6 20' - 0 1/2" +/- MAX (E) BLDG HEIGHTMAIN LEVEL 0" LOWER LEVEL -8' - 8 1/2" 1 3 4 652 MAIN LEVEL PLATE HEIGHT 8' - 0 1/2" 2 A3.6 UPPER LEVEL 9' - 0" UPPER LEVEL PLATE HEIGHT 17' - 0"20' - 0 1/2" +/- MAX (E) BLDG HEIGHT4.5 12 4.5 12 (E) SHINGLE ROOF (E) BOARD & BATTEN WD SIDING (E) STUCCO (E) CONC. FOUNDATION WALL (E) GABLE VENT 4 A3.5 3 A3.5 CLASS B ROOFING TO MATCH (E) STUCCO @ (P) ADDITION TO MATCH (E) STUCCO (P) ADDITION BEYOND (N) STEPS TO (E) DECK project name : approved stamp location : architect's stamp : PROJECT NO: DRAWN BY: CHECKED BY: COPYRIGHT © 2023 CARI-DESIGNS INC. DATE: address : (E) & (P) ELEVATIONS 40 ANSON WAY KENSINGTON, CA 94707 ADDITION A3.4 2229 EP CRJ 05/25/2023 1/4" = 1'-0" (E) SOUTH ELEVATION1 1/4" = 1'-0" (P) SOUTH ELEVATION2 SITAETSLNEC CNOCFO FILA R AITICRADEH ET REN.: JELEN JUNE 2023 C-35976 CARI ROSNER PROJECT ISSUE RECORD # REVISION DATE DEVELOPMENT PLAN 07/10/2023 250 MAIN LEVEL 0" 13465 (E) GARAGE 2 MAIN LEVEL PLATE HEIGHT 8' - 0 1/2" 4.5 12 4.5 12 1 A3.6 (E) GABLE VENT (E) SHINGLE ROOF (E) STUCCO 6"1/2"MAIN LEVEL 0" 134652 MAIN LEVEL PLATE HEIGHT 8' - 0 1/2" 2 A3.6 UPPER LEVEL 9' - 0" (E) GARAGE 4.5 12 4.5 12 UPPER LEVEL PLATE HEIGHT 17' - 0" 4 A3.5 3 A3.5 PRIMARY BEDROOM FAMILY ROOM STAIR DINING RM (P) CONDITIONED CRAWL SPACE8' - 0"6"MAIN LEVEL 0" AB MAIN LEVEL PLATE HEIGHT 8' - 0 1/2" UPPER LEVEL 9' - 0" 2 A3.5 UPPER LEVEL PLATE HEIGHT 17' - 0"6' - 8" MIN. CLR.9' - 9"8' - 0"WIC 1/2 BATH STAIR (P) CONDITIONED CRAWL SPACE MAIN LEVEL 0" AB UPPER LEVEL 9' - 0" 2 A3.5 DINING RM (P) CONDITIONED CRAWL SPACE7' - 11"9' - 8"(P) WET BAR project name : approved stamp location : architect's stamp : PROJECT NO: DRAWN BY: CHECKED BY: COPYRIGHT © 2023 CARI-DESIGNS INC. DATE: address : (E) & (P) SECTIONS 40 ANSON WAY KENSINGTON, CA 94707 ADDITION A3.5 2229 EP CRJ 05/25/2023 1/4" = 1'-0" (E) BUILDING SECTION 11 1/4" = 1'-0" (P) BUILDING SECTION 121/4" = 1'-0" (P) STAIR SECTION4 1/4" = 1'-0" (P) BUILDING SECTION 23 SITAETSLNEC CNOCFO FILA R AITICRADEH ET REN.: JELEN JUNE 2023 C-35976 CARI ROSNER PROJECT ISSUE RECORD # REVISION DATE DEVELOPMENT PLAN 07/10/2023 251 MAIN LEVEL 0" LOWER LEVEL -8' - 8 1/2" A B C D MAIN LEVEL PLATE HEIGHT 8' - 0 1/2" (E) KITCHEN (E) BATH (E) BEDROOM 3 (E) OFFICE(E) BEDROOM (E) CRAWL SPACE MAIN LEVEL 0" LOWER LEVEL -8' - 8 1/2" A B C D MAIN LEVEL PLATE HEIGHT 8' - 0 1/2" UPPER LEVEL 9' - 0" 2 A3.5 UPPER LEVEL PLATE HEIGHT 17' - 0"2' - 6"PRIMARY BEDROOM BATH FAMILY ROOM (P) OFFICE / ALCOVE (E) BATH (E) KITCHEN (E) BEDROOM (E) OFFICE (E) CRAWL SPACE (P) CONDITIONED CRAWL SPACE8' - 0"8' - 0"9' - 9"BUILT-IN DESK project name : approved stamp location : architect's stamp : PROJECT NO: DRAWN BY: CHECKED BY: COPYRIGHT © 2023 CARI-DESIGNS INC. DATE: address : (E) & (P) SECTIONS 40 ANSON WAY KENSINGTON, CA 94707 ADDITION A3.6 2229 EP CRJ 05/25/2023 1/4" = 1'-0" (E) BUILDING SECTION 31 1/4" = 1'-0" (P) BUILDING SECTION 32 SITAETSLNEC CNOCFO FILA R AITICRADEH ET REN.: JELEN JUNE 2023 C-35976 CARI ROSNER PROJECT ISSUE RECORD # REVISION DATE DEVELOPMENT PLAN 07/10/2023 252 ATTACHMENT 3 AGENCY COMMENTS 253 REVIEW OF AGENCY PLANNING APPLICATION THIS IS NOT A PROPOSAL TO PROVIDE WATER SERVICES The technical data supplied herein is based on preliminary information, is subject to revision and is to be used for planning purpose ONLY DATE: 07/28/2023 EBMUD MAP(S): 1482B518 EBMUD FILE:S-11443 AGENCY: Department of Conservation and Development Attn: Adrian Veliz 30 Muir Road MARTINEZ, CA 94553 AGENCY FILE: CDDP23- 03024 FILE TYPE: Development Plan APPLICANT: Cari Rosner Jelen 800 Bancroft Way, Suite 200 Berkeley, CA 94710 OWNER: Elena Saxonhouse 40 Anson Way Kensington, CA 94707-1105 DEVELOPMENT DATA ADDRESS/LOCATION: 40 Anson Way City:KENSINGTON Zip Code: 94707-1105 ZONING:R-6, -TOV -K PREVIOUS LAND USE: DESCRIPTION: A 2-story addition to an existing single family home including a new deck and bathroom TOTAL ACREAGE:0.2 ac. TYPE OF DEVELOPMENT: Single Family Residential:1 Units WATER SERVICES DATA PROPERTY: in EBMUD ELEVATION RANGES OF STREETS: 423-445 ELEVATION RANGE OF PROPERTY TO BE DEVELOPED: 414-431 All of development may be served from existing main(s) Location of Main(s):Anson Way PRESSURE ZONE SERVICE ELEVATION RANGE A4BA 400-500 None from main extension(s) Location of Existing Main(s): PRESSURE ZONE SERVICE ELEVATION RANGE COMMENTS If additional water service is needed, the project sponsor should contact EBMUD's New Business Office and request a water service estimate to determine the costs and conditions of providing additional water service to the development. Engineering and installation of water meters requires substantial lead time which should be provided for in the project sponsor's development schedule. No water meters are allowed to be located in driveways. The project sponsor should be aware that Section 31 of EBMUD's Water Service Regulations requires that water service shall not be furnished for new or expanded service unless all the applicable water-efficiency measures described in the regulation are installed at the project sponsor's expense. Due to EBMUD's limited water supply, all customers should plan for shortages in time of drought. AAL CHARGES & OTHER REQUIREMENTS FOR SERVICE: Contact the EBMUD New Business Office at (510)287-1008. ________________________________________ Jennifer L Mcgregor,Senior Civil Engineer; DATE WATER SERVICE PLANNING SECTION 07/28/2023 254 From:Everett Louie To:Adrian Veliz Subject:FW: KMAC Votes and video Date:Thursday, October 26, 2023 2:40:02 PM See below for 40 anson way in kensington. From: Robert Rogers <Robert.Rogers@bos.cccounty.us> Sent: Thursday, October 26, 2023 1:54 PM To: Branka Tatarevic <Branka.Tatarevic@dcd.cccounty.us>; Everett Louie <Everett.Louie@dcd.cccounty.us>; Grant Farrington <Grant.Farrington@dcd.cccounty.us>; Maria Lara-Lemus <Maria.Lara-Lemus@dcd.cccounty.us> Cc: Lloyd Cowell <lloydcowell@hotmail.com> Subject: KMAC Votes and video HI all, Last night’s KMAC Meeting can be viewed here: https://youtu.be/ApYhsbTPbHI Action items: Votes: 30 Kingston: Approved 5-0 40 Anson: Approved 3-1-1 211 Yale: Approved 5-0 418 Colusa: Approved 5-0 154 Lawson: Approved 5-0 Thank you, Robert Robert Rogers District Coordinator Office of County Supervisor John Gioia 11780 San Pablo Ave., Suite D El Cerrito, CA, 94530 510.942.2224 www.cocobos.org/gioia 255 ATTACHMENT 4 REQUEST FOR PUBLIC HEARING 256 •sauqu)Hcot!fpeuopedtn!tlEaAEupprco #Jroqpue`pefordaq}joArmqpedmcoapsstuspo]4!ngloddoueenEt|o]s!isonhal aqu .£ofrs vD `uodysu" `Arm uosuv or ]t2 papeso[ s! fuedord aqL .oTooo-€z"co laqrmu3Hdo]aDtl3[ap[u!8qulBaq3!|qndeaHs3nba[ue|`[a»a[s!tp]oAmrfu `ucouco ifrml )! uovyA 0J. Sogl-£ov (ors) .qd f04rs vD `uogivsuex rfum uosuv 9£ u!qDOM Squ 8zOz `z 3uur HEE|D9EN .RI ]o NS]a ]HJ. wotl]257 ATTACHMENT 5 SITE VISIT PHOTOGRAPHS 258 259 260 261 ATTACHMENT 6 PUBLIC COMMENTS 262 SHELTERWERK ARCHITECTURE & DESIGN 1904 FRANKLIN STREET, SUITE 310 O AKLAND, CALIFORNIA 94612 510.595.3836 | SHELTERWERK.COM 1 September 18, 2023 Kris McClain 36 Anson Way Kensington, CA 94707 Re: McClain Appeals Dear Kris, We have researched the proposed addition at 40 Anson Way, Kensington, CA, and made determinations about its impacts in consideration of Chapter 84-74 of the Contra Costa County Code, which lays the guidelines for building in Kensington, as well as 84-4 of the Contra Costa County Code, which lays out additional guidelines for residential building not necessarily covered within the Kensington section of the code. To lay the foundation of our research on the impacts proposed construction at 40 Anson Way, we look at the purposes of the Kensington specific section of the Contra Costa County Code: 84-74.204 - Purpose and intent. (a) The purpose of this chapter is to provide specific regulation to fairly and efficiently implement the Contra Costa County general plan policies for the Kensington Area so that future development recognizes the rights of property owners to improve the value and enjoyment of their property while minimizing impacts upon surrounding neighbors and not substantially impairing the value and enjoyment of their neighbors' property; maintains the community's property values; and promotes the general welfare, public health and safety. (b) It is a further purpose of this chapter to promote the community's values of preservation of views, light and solar access, privacy, parking, residential noise levels and compatibility with the neighborhood with regard to bulk and scale (c) Features of a development that could influence these values include but are not limited to siting, size, bulk, building envelope, height, setbacks, relative scale, off-street parking spaces, window placement, artificial lighting and location of mechanical devices such as motors, fans and vents. Part (a) recognizes the right of homeowners to develop their properties, while minimizing any impacts on their neighbors’ property value, and while protecting the ability of their neighbors to enjoy their land. Parts (b) and (c) provide criteria for evaluating the impacts of development on neighboring properties. The proposed development at 40 Anson Way fails to minimize impacts as required by the code. 263 SHELTERWERK ARCHITECTURE & DESIGN 1904 FRANKLIN STREET, SUITE 310 O AKLAND, CALIFORNIA 94612 510.595.3836 | SHELTERWERK.COM 2 The Building Exceeds the Number of Permissible Stories: Contra Costa County Code limits buildings to two stories in Kensington. Section 82-4.266 of the code defines a story as follows: "Story" means that portion of a building included between the upper surface of any floor and the upper surface of the floor next above, except that the topmost story shall be that portion of a building included between the upper surface of the topmost floor and the ceiling or roof above. If the finished floor level directly above a basement or cellar is more than six feet above grade at any point, such basement or cellar shall be considered a story. Per 84-4.802 of the municipal code, building height maximums are set by the following criteria: No single-family dwelling or other structure permitted in the R-6 district shall exceed two and one-half stories or thirty-five feet in height. Due to the existing habitable basement at 40 Anson Way - which includes an existing a bedroom, bathroom, and “office” with full kitchen –the additional proposed level constitutes an impermissible third level. The diagram on the right is what was submitted to the Planning Department. This lower level wasn’t omitted from the architect’s drawings, and it didn’t receive a comment, so maybe it slipped through the cracks, but it should compel the planners to reject the proposal or require a variance application. The Proposed Building Unreasonably Impairs Views: The proposed addition adds a large mass adjacent to the dining room window at 36 Anson Way. Panoramic views of the surrounding landscape are negatively impacted. The proposal submitted to the Planning Department provides an image noting views that will be impacted, but the vantage point from which the image was taken is a misrepresentation of reality. It appears to be zoomed in and possibly at a lower vantage point than what one would experience standing in front of the window. The following photo, looking from the backmost windows of 36 Anson Way show more 264 SHELTERWERK ARCHITECTURE & DESIGN 1904 FRANKLIN STREET, SUITE 310 OAKLAND, CALIFORNIA 94612 510.595.3836 | SHELTERWERK.COM 3 accurately the significant negative impact on views caused by the proposed addition at 40 Anson Way. 265 SHELTERWERK ARCHITECTURE & DESIGN 1904 FRANKLIN STREET, SUITE 310 OAKLAND, CALIFORNIA 94612 510.595.3836 | SHELTERWERK.COM 4 The Proposed Building Unreasonably Impairs Access to Daylight: The addition at 40 Anson Way will cast shadows towards and past its northern property line and onto the lot of 36 Anson Way due to its proximity to a shared property line. A study of cast shadows during the Winter Solstice shows that the lower level South-facing windows at 36 Anson Way will be shaded out from 9 am through noon, greatly diminishing solar access during the period of the year where access to the sun is at its greatest premium. Additionally, shadows will be cast through a large part of the rear yard, including over an existing greenhouse and the garden area leading up to it. The excessive height of the proposed building i s unnecessary, impermissible, and creates significant problems for the residents of 36 Anson Way that the county should be taking into consideration. 266 SHELTERWERK ARCHITECTURE & DESIGN 1904 FRANKLIN STREET, SUITE 310 OAKLAND, CALIFORNIA 94612 510.595.3836 | SHELTERWERK.COM 5 Large Size of the Home/Location of Addition/Utilization of Existing: The proposed addition at 40 Anson Way creates a hom e with the following amenities: · 5 bedrooms · 2 kitchens · 3 living spaces · 3.5 baths · 1 parking space The existing habitable lower level currently has a full bathroom, kitchen, a bedroom, and space that can be used for living. By connecting the main house to the basement, many of the same rooms in the proposed design can be accessed from the main level without the need for extensive new construction. Alternatively, if the owners of 40 Anson Way are in tent on building a third level, then moving the extension to the opposite side of the house would eliminate any shadowing and view impacts on 36 Anson Way, while having a much more limited impact on the neighbors at 44 Anson Way. PROPOSED PROJECT WITH 3RD FLOOR ADDITION THAT CREATES SHADOWS AND BLOCKS VIE WS 267 SHELTERWERK ARCHITECTURE & DESIGN 1904 FRANKLIN STREET, SUITE 310 OAKLAND, CALIFORNIA 94612 510.595.3836 | SHELTERWERK.COM 6 PROPOSED PROJECT WITH 3RD FLOOR ADDITION MOVED TO OTHER SIDE – OPTION 1 PROPOSED PROJECT WITH 3RD FLOOR ADDITION MOVED TO OTHER SIDE – OPTION 2 268 SHELTERWERK ARCHITECTURE & DESIGN 1904 FRANKLIN STREET, SUITE 310 OAKLAND, CALIFORNIA 94612 510.595.3836 | SHELTERWERK.COM 7 Sincerely, Heather Sanders-Jacob Ashwin Biln 269 September 22, 2023 Re: 40 Anson Way, CDDP23-03024 (on September KMAC Meeting Agenda) Dear KMAC members, We write to respond to the letter from Shelterwerk Architects to Kris McClain, 36 Anson Way, forwarded to you by the County of Contra Costa Department of Conservation and Development. While we plan to make an oral presentation at the KMAC meeting next week, we thought it would be most efficient to respond to some of the assertions in the letter in advance. Permissible Stories • As our architect will explain at the upcoming meeting, the issue of the number of stories of our home with the addition did not “slip through the cracks.” (Shelterwerk letter, p. 2.) Rather, our architect directly addressed this issue with the assigned planner. The planner found that the home with planned addition is still properly characterized as a two-story home. The planner determined that the project does not require a variance for number of stories, or for any other reason. Impairment of Views • The Shelterwerk letter addresses the south-facing window at 36 Anson, but neglects to mention the unobstructed views of the San Francisco Bay and Golden Gate Bridge from 36 Anson, which would not be impacted by the proposed addition. The west-facing view pictured below is taken from the roof of 40 Anson Way, which approximates the height of the west-facing windows of 36 Anson Way. When taken in this context, the impact to the south-facing window will not “substantially impair” the value and enjoyment of 36 Anson. CCC Code 84-74.204(a). 270 • Even if the south-facing view were significant in the context of the unimpacted west- facing view, blocking it would not impair Ms. McClain’s enjoyment of her property for the simple reason that the shade of the south-facing window remains almost permanently down. We investigated this issue by placing a time-lapse camera in our backyard. Reviewing the footage, we were only able to identify one instance in which the shade was raised between the first day we began recording, July 12, 2023, and today’s date. It appears that the shade was raised for 10 minutes or fewer that day (September 2, 2023). This is consistent with our experience over the past nearly 10 years– we rarely have seen the shade of the impacted window raised in the entire time we have lived next door. We would be happy to present the time-lapse evidence to KMAC if you find it to be relevant. Characterization of 40 Anson and Proposed Addition • Shelterwerk’s characterization of our current home is misleading. The basement area, accessed by a separate entrance below the deck, is approximately 370 square feet, with two rooms and a bathroom. Though it has a wetbar and microwave, it is misleading to describe the outer room’s amenities as including a “full kitchen.” • Shelterwerk’s characterization of the home’s amenities post-addition is incorrect. The bedroom that is currently at the northwest corner of the house would become an office nook as it would be too small to be properly characterized as a bedroom and will lack a closet. Accordingly, there would be 4 bedrooms, not 5. It is also misleading to describe the basement’s amenities as including a “kitchen” and “living space,” bringing those totals to 2 and 3, respectively. • Post-addition, apart from the separately-accessed basement, our home will be similarly sized to Ms. McClain’s home (2,183 square feet for 40 Anson, compared with 1,952 square feet for 36 Anson, per Zillow). Proposed Alternative Designs • Building another story on top of the southern part of the house would appear to require a variance for 3 stories. • Building another story on top of the southern part of the house would block the Western facing view of our neighbors to the East. • It is unclear where staircases could be placed to the proposed alternative upper or lower levels, other than in the middle of our current kitchen, living room, or hallway to the bedrooms. • Building either staircase would substantially reduce the square-footage of our main level. • The proposal to solely build out the basement and current crawlspace for our addition would deprive us of the ability to capitalize on the western facing views of the Bay for which Kensington is known. 271 • Both proposed alternatives would require us to move out of our home for the entire renovation, causing major disruptions and additional cost to our family of four with two young children. The proposed addition would allow us complete most of the construction without having to move out of our home. We look forward to sharing more next week about the proposed project and the changes we made prior to submitting the plans to reduce the impact on our neighbor at 36 Anson. Sincerely, Elena Saxonhouse Tulley Rafferty 40 Anson Way Kensington, CA 94707 cc: Adrian Veliz, Senior Planner 272 ATTACHMENT 7 SHADOW ANALYSIS 273 274 275 276 EXHIBIT 5 3D SHADOW ANALYSIS 277 RENDERINGS CREATED USING HTTPS://SHADEMAP.APP Simulated Shadow -Winter Solstice @ 9:00 a.m. Simulated Shadow – Winter Solstice @ 11:00 a.m. Building height simulated at 31’ Building height simulated at 31’ 278 RENDERINGS CREATED USING HTTPS://SHADEMAP.APP Simulated Shadow – Winter Solstice @ 12:00 p.m. Simulated Shadow – Winter Solstice @ 1:00 p.m. Building height simulated at 31’ Building height simulated at 31’ 279 RENDERINGS CREATED USING HTTPS://SHADEMAP.APP Simulated Shadow – Winter Solstice @ 2:00 p.m. Simulated Shadow – Winter Solstice @ 3:00 p.m. Building height simulated at 31’ Building height simulated at 31’ 280 RENDERINGS CREATED USING HTTPS://SHADEMAP.APP Simulated Shadow – Equinox @ 12:30 p.m. Simulated Shadow – Summer Solstice @ 12:45 p.m. Building height simulated at 31’ Building height simulated at 31’ 281 EXHIBIT 6 POWERPOINT PRESENTATION 282 Anson Way Development Plan Permit Appeal County File: CDDP23-03024 COUNTY PLANNING COMMISSION MARCH 27, 2024 283 Background A public hearing request in response to Kensington Design Review CDKR23-00010 was received by CDD staff on June, 7 2023, necessitating the submittal of Development Plan CDDP23-03024 for the proposed addition. 2 284 Zoning Map 3 285 General Plan Map 4 286 Aerial Map 5 287 Proposed Two-Story Addition 6 288 Proposed Two-Story Addition 7 289 Zoning Administrator’s Decision On February 5, 2024, the County Zoning Administrator approved the project, finding the addition to be in compliance with Kensington Combining District Ordinance, and all applicable development standards for the R-6 single-family residential zoning district. On February 14, 2024, CDD staff received a formal appeal from Shona Armstrong on behalf of neighboring property owner Kris McClain. 8 290 Armstrong Appeal The project violates general plan policies protecting views and solar access due to unnecessary building bulk. The project exceeds height limitations codified in County Ordinances. The project does not meet findings required under Kensington Ordinances for approval of the proposed addition. The project adversely affects the neighbor's property value. The project does not adequately consider the interests of the appellant. 9 291 View Impact 10 292 View Impact 11 293 View Impact 12 294 View Impact 13 295 Solar Access Impact (Summer Solstice) www.suncalc.org 14 296 Solar Access Impact (Equinox) www.suncalc.org 15 297 Solar Access Impact (Winter Solstice) www.suncalc.org 16 298 Solar Access Impact (Summer Solstice) https://shademap.app 17 299 Solar Access Impact (Equinox) https://shademap.app 18 300 Solar Access Impact (Winter Solstice) https://shademap.app 19 301 Solar Access Impact (Model Perspective) https://shademap.app 20 302 Building Height 21 County Ordinance Section 82-4.214 (Building Height): “Building height” means the vertical distance measured from grade to the top of structure directly above with exceptions noted elsewhere in the code. Height may be measured from finished grade when such grade is below natural grade. Height shall be measured from natural grade when the finished grade is higher than the natural grade. County Ordinance Section 84-4.802 (Building Height – Maximum): No single-family dwelling or other structure permitted in the R-6 district shall exceed two and one- half stories or thirty-five feet in height. 303 Building Height 22 304 Staff Response to Appeal Staff followed the requirements of the Kensington Ordinance and development standards for the R-6 zoning district. Staff measured building height consistent with applicable County Ordinance. The project does not result in substantial impacts to views or solar access for the appellants property. 23 305 Questions? 24 306 Anson Way Development Plan Permit Appeal County File: CDDP23-03024 COUNTY PLANNING COMMISSION MARCH 27, 2024 307 Background A public hearing request in response to Kensington Design Review CDKR23-00010 was received by CDD staff on June, 7 2023, necessitating the submittal of Development Plan CDDP23-03024 for the proposed addition. 2 308 Zoning Map 3 309 General Plan Map 4 310 Aerial Map 5 311 Proposed Two-Story Addition 6 312 Proposed Two-Story Addition 7 313 Zoning Administrator’s Decision On February 5, 2024, the County Zoning Administrator approved the project, finding the addition to be in compliance with Kensington Combining District Ordinance, and all applicable development standards for the R-6 single-family residential zoning district. On February 14, 2024, CDD staff received a formal appeal from Shona Armstrong on behalf of neighboring property owner Kris McClain. 8 314 Armstrong Appeal The project violates general plan policies protecting views and solar access due to unnecessary building bulk. The project exceeds height limitations codified in County Ordinances. The project does not meet findings required under Kensington Ordinances for approval of the proposed addition. The project adversely affects the neighbor's property value. The project does not adequately consider the interests of the appellant. 9 315 View Impact 10 316 View Impact 11 317 View Impact 12 318 View Impact 13 319 Solar Access Impact (Summer Solstice) www.suncalc.org 14 320 Solar Access Impact (Equinox) www.suncalc.org 15 321 Solar Access Impact (Winter Solstice) www.suncalc.org 16 322 Solar Access Impact (Summer Solstice) https://shademap.app 17 323 Solar Access Impact (Equinox) https://shademap.app 18 324 Solar Access Impact (Winter Solstice) https://shademap.app 19 325 Solar Access Impact (Model Perspective) https://shademap.app 20 326 Building Height 21 County Ordinance Section 82-4.214 (Building Height): “Building height” means the vertical distance measured from grade to the top of structure directly above with exceptions noted elsewhere in the code. Height may be measured from finished grade when such grade is below natural grade. Height shall be measured from natural grade when the finished grade is higher than the natural grade. County Ordinance Section 84-4.802 (Building Height – Maximum): No single-family dwelling or other structure permitted in the R-6 district shall exceed two and one- half stories or thirty-five feet in height. 327 Building Height 22 328 Staff Response to Appeal Staff followed the requirements of the Kensington Ordinance and development standards for the R-6 zoning district. Staff measured building height consistent with applicable County Ordinance. The project does not result in substantial impacts to views or solar access for the appellants property. 23 329 Questions? 24 330 Attachment 5 CDDP23-03024 ZA Staff Report 331 Department of Conservation and Development County Zoning Administrator Monday, February 5, 2024 – 1:30 P.M. STAFF REPORT Agenda Item #_____ Project Title: 40 Anson Way Kensington Design Review Development Plan County File(s): CDDP23-03024 Applicant/Owners: Cari Rosner Jelen (Applicant) / Elena Saxonhouse (Owner) Zoning/General Plan: R-6 Single-Family Residential District, -TOV Tree Obstruction of Views Combining District, -K Kensington Combining District / SH Single-Family Residential-High Density Site Address/Location: 40 Anson Way in the Kensington area of unincorporated Contra Costa County (APN: 572-233-012) California Environmental Quality Act (CEQA) Status: Categorical Exemption, CEQA Guidelines Section 15301(e)(2) Project Planner: Adrian Veliz, Senior Planner, (925) 655-2879 adrian.veliz@dcd.cccounty.us Staff Recommendation: Approve (See section II for full recommendation) I. PROJECT SUMMARY The applicant requests approval of a Kensington Design Review Development Plan to allow a 993 square-foot two-story addition to the northern side of an existing single-family residence. II. RECOMMENDATION Department of Conservation and Development, Community Development Division (CDD) staff recommends that the County Zoning Administrator: 332 County Zoning Administrator – February 5, 2024 CDDP23-03024 Page 2 of 11 A. FIND that the project is categorically exempt from CEQA under Section 15301(e)(2) of the CEQA Guidelines. B. APPROVE Kensington Design Review Development Plan CDDP23-03024 to allow a 993 square-foot two-story addition to an existing single-family residence, subject to the attached findings and conditions of approval. C. DIRECT staff to file a Notice of Exemption with the County Clerk. III. GENERAL INFORMATION A. General Plan: SH Single-Family Residential – High Density. B. Zoning: R-6 Single-Family Residential District, -TOV Tree Obstruction of Views Combining District, -K Kensington Combining District. C. California Environmental Quality Act (CEQA): CEQA Guidelines Section 15301(e)(2) Existing Structures, Class I exemption for additions to existing structures of no more than 10,000 square feet in an area that is not environmentally sensitive and where all public services and facilities are available for maximum development permissible in the General Plan. D. Previous Application: CDKR23-00010: This application for Kensington Design Review for a two-story residential addition was submitted on May 11, 2023. A Notice of Intent to Render an Administrative Decision was sent to property owners within 300 feet of the subject parcel on June 1, 2023. On June 7, 2023, the CDD received a written request for a hearing, and the applicant submitted an application for the CDDP23-03024 Development Plan on July 11, 2023. IV. SITE/AREA DESCRIPTION The property at 40 Anson Way is an 8,800 square-foot parcel located on the west side of Anson Way approximately 330 feet north of the intersection of Anson Way and Eureka Avenue. Eureka Avenue slopes downward to the west into the City of El Cerrito. The subject parcel slopes downward from northeast to southwest. 333 County Zoning Administrator – February 5, 2024 CDDP23-03024 Page 3 of 11 The project neighborhood, including the subject parcel, is comprised of single-family residences. The terrain in this part of Kensington consists of moderate to steeply sloped hillsides. Generally, elevation increases north and east of the site, whereas areas south and west of the site are located downslope. Due to the topography of the area many homes in the neighborhood have distant views to the west of city skylines, the San Francisco Bay, Golden Gate Bridge and/or Bay Bridge. The subject parcel is rectangular in shape, having a width of 80 feet along Anson Way and a depth of 110 feet. The parcel includes a 1,357 square-foot single-family residence, which was originally constructed in 1946 V. PROJECT DESCRIPTION The applicant requests approval of a Development Plan to allow a 993 square-foot two-story addition behind an existing garage on the northern side of the existing single-family residence. Currently, the northern side of the existing residence is one- story and approximately 13 feet in height. The two-story addition would expand the residential footprint and increase the northerly height of the home to 24 feet. VI. AGENCY COMMENTS An Agency Comment Request packet for the proposed residential addition was sent on March 14, 2023, to a number of public agencies, including Building Inspection Division, Kensington Fire Protection District, Stege Sanitary District, East Bay Municipal Utility District, and Kensington Municipal Advisory Council. Agency comments received by staff are included in Attachment 3. Following are summaries of the agency comments received. A. East Bay Municipal Utility District: On July 28, 2023, the East Bay Municipal Utility District submitted a memorandum stating that if additional water service is needed, the applicant should contact their New Business Office and that new water service will not be provided unless applicable water efficiency measures are installed. An Advisory Note is included in the Conditions of Approval and Advisory Notes whereby the applicant is responsible for contacting the East Bay Municipal Utility District regarding additional water service. 334 County Zoning Administrator – February 5, 2024 CDDP23-03024 Page 4 of 11 B. Kensington Municipal Advisory Council (MAC): On October 26, 2023, the Kensington MAC submitted an email stating that at its meeting on October 25, 2023, the MAC recommended approval of the application by a vote of 3-1, with a fifth member abstaining. VII. REQUEST FOR PUBLIC HEARING On June 7, 2023, the neighboring property owner at 36 Anson Way, located adjacent to and north of the subject parcel submitted a letter requesting a public hearing on Kensington Design Review CDKR23-00010. The letter is included in Attachment 4. In the letter, the neighboring property owner requested an opportunity to discuss the compatibility of the proposed addition and its impact on adjacent residences. VIII. STAFF ANALYSIS A. General Plan Consistency: The subject parcel at 40 Anson Way is located within the SH Single-Family Residential – High Density General Plan land use designation. The SH designation is intended to promote the orderly development of single-family residential neighborhoods. The project entails an addition to increase living area within an existing 1,357 square-foot single-family residence by 993 square feet. The proposed addition does not change the established residential use of the site, it’s residential density, or lot size. Thus, the single- family residential nature of the project does not conflict with the intent and purpose of the SH designation. The project is also subject to the Policies for the Kensington Area, Policies 3-211 through 3-215 of the General Plan Land Use Element. Collectively, these policies provide for reasonable review of new residential development with protection for existing residences in the Kensington community. New residential projects are evaluated for view impacts, design compatibility, privacy, and solar access. The project’s compliance with each of these policies is discussed below. Additionally, this report includes discussion of the proposed design, including view impacts, design compatibility, parking, privacy, and solar access, as required by General Plan policies for the Kensington area. Therefore, the project is consistent with General Plan Policies 3-211 through 3-215. Policy 3-211: Allow for the review of new residential development that provides reasonable protection for existing residences in the Kensington community with 335 County Zoning Administrator – February 5, 2024 CDDP23-03024 Page 5 of 11 regard to: views, design compatibility (including building bulk, size, and height), adequate parking, privacy, and access to sunlight. This project was initially submitted to the CDD as administrative Kensington Design Review application CDKR23-00010. Upon the CDD’s receipt of a written request for a public hearing on the CDKR23-00010 application in response to public notifications associated therewith, the applicant submitted the current CDDP23-03024 Development Plan application in order to continue the planning process. The processing of this application, culminating in a Zoning Administrator decision at a noticed public hearing, provides reasonable protection for neighboring property owners by providing a process including public notification and allowing additional opportunities for concerned neighbors to comment on the project before a decision is made. As discussed in detail within the Zoning Compliance section of this report, staff finds the proposed residential addition to be consistent and compatible with the surrounding neighborhood and does not anticipate that the addition would have a substantial impact on views, privacy, or solar access for neighboring properties. Policy 3-212: Preservation of views of scenic natural features (e.g. Bay, mountains) and the developed environment (e.g., bridges, San Francisco skyline) should be incorporated into the review of development applications. Section 84-74.404(r) of the Kensington Combining District Ordinance (County Code Chapter 84-74) defines “view” as “a scene from a window in habitable space of a neighboring residence. The term ‘view’ includes both up -slope and downslope scenes, but is distant or panoramic range in nature, as opposed to short range.” The subject parcel and neighboring parcels are situated on a western facing slope that descends steeply to the west towards the City of El Cerrito. The topography of the area is such that it allows many homes on the hillside to enjoy distant westerly views of city skylines, the San Francisco Bay, Golden Gate Bridge and/or Bay Bridge. On October 6, 2023, at the request of the Kensington MAC, the applicant installed story poles on the subject parcel in order to simulate the height and building mass of the proposed addition. On October 20, 2023, staff was permitted to view the story poles from two neighboring residences at 36 Anson Way (adjacent to and north of the subject parcel) and 39 Anson Way (across the street to the east of the subject parcel) in order to assess potential view impacts. Aesthetically, the proposed addition would have the greatest impact on a southern facing window on the second story of the residence at 36 Anson Way. Existing views from this southern facing window 336 County Zoning Administrator – February 5, 2024 CDDP23-03024 Page 6 of 11 predominantly consist of neighboring residences and neighborhood trees. Since these existing views are not distant or panoramic in nature, they do not constitute a “view” as defined by the Kensington Combining District Ordinance. Based on the October 20, 2023 site visit, the proposed addition does not substantially degrade any existing “view” – as defined by the aforementioned County Ordinance - from within any neighboring residence. Therefore, the project preserves views in a manner consistent with Policy 3-212. Staff photographs depicting the story poles from neighboring residences are included in this report as Attachment 5. Policy 3-213: Review proposed residential development for design compatibility with nearby development (e.g. building mass, height, mechanical devices) and provisions for adequate parking. The project neighborhood consists of a mix of one- and two-story single-family residences. Considering that two-story residences presently exist on immediately adjacent parcels to the north, south, east, and west, the building mass of the proposed two-story addition is consistent and compatible with the design of existing residential development in the vicinity. Additionally, the proposed addition would have a height of 24 feet, which is substantially less than the 35- foot maximum for residential development in the R-6 Single-Family Residential District pursuant to Section 84-4.802 of the County Code. Further, the existing two-car garage on the subject parcel meets the off-street parking requirement for the R-6 District pursuant to Section 84-4.1202 of the County Code. Therefore, based on the foregoing discussion, the project is considered compatible with existing development in the vicinity in terms of design, height, and the provision of adequate parking. Policy 3-214: New residential development will be reviewed against realistic impacts of privacy and sunlight on surrounding neighbors. Staff has evaluated the project to determine whether realistic impacts of privacy and sunlight would expectedly arise from the addition. The addition is not expected to affect the privacy or solar access on neighboring parcels to any significant degree, as discussed in detail in the below Zoning Compliance Section B.3 below. 337 County Zoning Administrator – February 5, 2024 CDDP23-03024 Page 7 of 11 Policy 3-215: Consideration will be given to review of non-residential development in the Kensington community with Policies 3-211 through 3-213 herein. The proposed project is a residential addition to an existing single-family residence. Thus, this policy does not apply. B. Zoning Compliance: The subject parcel is located in the R-6 Single-Family Residential District, -TOV Tree Obstruction of Views Combining District, and -K Kensington Combining District. The proposed project does not involve removal or addition of any tree, and therefore, the regulations of the Tree Obstruction of Views Combining District do not apply to this application. The intent and purpose of the R-6 District is to facilitate orderly development and maintenance of high-density, single-family residential neighborhoods. The proposed residential addition conforms to all R-6 development standards (e.g. front setback, side and rear yards, building height, off- street parking). Therefore, the proposed addition to an existing single-family residence meets the intent and purpose of the R-6 District. The Kensington Combining District includes seven criteria for approval of the Development Plan. As detailed below, the project satisfies all seven criteria. 1. Recognizing the rights of property owners to improve the value and enjoyment of their property. Finding: The project is a 993 square-foot two-story addition to the northern side of an existing single-family residence in the R-6 Single-Family Residential District. The proposed addition is in conformance with minimum setback, minimum side and rear yards, maximum building height, and minimum off- street parking requirements applicable to development in the R -6 District. Construction of a residential addition conforming to these development standards is permitted following the application review procedures for the Kensington Combining District, absent substantial impacts to neighboring parcels in terms of views, privacy, or solar access. The property owners have indicated that the increased square-footage is necessary to accommodate the needs of their family, while also providing office areas to better accommodate working from home. Additionally, the proposed two-story configuration will allow for improved views of the San Francisco Bay and city skyline from within 338 County Zoning Administrator – February 5, 2024 CDDP23-03024 Page 8 of 11 the existing residence, similar to those enjoyed by residents of numerous other properties in the immediate vicinity. 2. Recognizing the rights of property owners of vacant lots to establish a residence that is compatible with the neighborhood in terms of bulk, scale, and design. Finding: The subject parcel is not a vacant lot. Therefore, this criterion does not apply. 3. Minimizing impacts upon surrounding neighbors. Finding: The project involves a two-story residential addition that is in conformance with all applicable development standards for the R-6 District. Section 84-74.204(b) of the Kensington Combining District Ordinance specifies that the ordinance is intended to promote the community’s values of preservation of views, light and solar access, privacy, parking, residential noise levels. The project is consistent with these values as discussed below: • Privacy: The project proposes a two-story addition to the northern side of the existing single-family residence on the subject parcel. The neighboring property nearest to the proposed addition is the adjacent property to the north at 36 Anson Way. All upper-level windows of the residence at 36 Anson Way are oriented either towards the street to the east, or towards the scenic San Francisco Bay to the west. Since the addition does not include any northern or southern facing windows, the project would not substantially impair privacy for next door neighboring parcels, including the residence at 36 Anson Way. Therefore, the project minimizes privacy impacts upon surrounding neighbors. • Light and Solar Access: The potential for residential construction to limit light and solar access on neighboring properties are predominantly influenced by siting (i.e. setbacks), size, and height. The project includes a two-story addition behind an existing garage on the northern side of the existing single-family residence on the subject parcel. The northern side of the existing residence is presently one- story and approximately 13 feet in height. The two-story addition 339 County Zoning Administrator – February 5, 2024 CDDP23-03024 Page 9 of 11 would expand the residential footprint and increase the northerly height of the home to 24 feet. The proposed addition would be located at least 42 feet 8 inches and 63 feet 2 inches from the western rear and southern side property lines respectively, and even further from homes located to the east across Anson Way. Therefore, the project would be expected to have negligible impacts to light or solar access on neighboring properties to the south, east, and west of the subject parcel. The proposed addition would be located 8 feet 3 inches from the northern side property line (where 5 feet is the minimum required) and would be situated approximately 15 to 20 feet south of the existing adjacent residence to the north at 36 Anson Way. The 15 to 20 feet of separation between adjacent residences is typical for development in the R-6 District, where development standards allow for as little as 10 feet of separation. It is not uncommon for adjacent homes in the Kensington community to have less than 10 feet of separation due to lot dimensions and/or existing legal non- conforming residences constructed prior to the implementation of the County zoning code. Additionally, the 24-foot height of the proposed addition conforms to the 35-foot maximum permissible building height for residential development in the R-6 District. In a letter dated September 18, 2023, included with this report as Attachment 6, the consultant to the owner of the neighboring adjacent property to the north at 36 Anson Way, expressed a concern, amongst others, that the project unreasonably impairs access to daylight by casting shadows on the 36 Anson Way property. The letter includes a diagram depicting shadows cast on the property at 9 AM, 12 noon, and 3 PM on the winter solstice, whereon the proposed addition is approximated to cast a shadow over the western portion of the 36 Anson Way residence and rear yard at 9am, and over the southernmost portions of this residence at noon. Notably, the shadow analysis provided by the neighbor’s consultant is limited to conditions expected at a specific time of year when the daylight hours are shortest (i.e. the sun rises later and sets earlier than any other date) and when the sun rises at its southernmost location in the sky. Using a web-based application (www.suncalc.org) that shows the movement 340 County Zoning Administrator – February 5, 2024 CDDP23-03024 Page 10 of 11 of the sun for a certain date at a certain place, staff has prepared a Shadow Analysis (Attachment 7) to approximate the project’s effect on solar access for the summer solstice, and at the equinox. The shadow analysis shows the sun rising further to the north and higher in the sky throughout the rest of the year, and the extent of shadows cast on the northerly parcel are typically much less throughout the year than depicted by the consultant. Therefore, the project is not expected to affect the neighboring residence’s solar access to any significant degree. 4. Protecting the value and enjoyment of the neighbors' property. Finding: As previously mentioned, the addition would not significantly block any views in the project neighborhood or decrease privacy or access to sunlight. Therefore, absent significant impacts on neighboring parcels, the addition would preserve the value and enjoyment of the neighbors’ property. 5. Maintaining the community’s property values. Finding: The project involves an addition to an existing single-family residence in an established residential neighborhood. The proposal does not involve a incompatible land use that would conflict with the surrounding residential community in a manner that may negatively affect property values. Additionally, the project does not substantially affect scenic views, privacy, or solar access for neighboring parcels to any significant degree. Therefore, the project maintains the community’s property values. 6. Maximizing the use of existing interior space. Finding: The existing single-family residence consists of a main floor at street level having approximately 1,202 square feet of living area and a 372 square foot two-car garage. A lower level beneath the southern end of the existing residence provides an additional 373 square feet of conditioned living space. There is no existing interior space within the residence that is not presently being utilized as part of the residence. Thus, the 993 square -foot increase in living space sought by the property owners could not feasibly be accomplished within the existing building envelope. Therefore, staff finds that the project maximizes the use of existing interior space. 341 County Zoning Administrator – February 5, 2024 CDDP23-03024 Page 11 of 11 7. Promoting the general welfare, public health, and safety. Finding: The residential addition does not change the land use on the subject parcel and, as described above, would have minimal impact on neighboring properties. The project’s compliance with applicable zoning standards and the requirement to obtain building permits will ensure that the addition does not present a hazard to public health and safety for the occupants or community at large. Thus, the project promotes the general welfare, public health, and safety of the Kensington community. IX. CONCLUSION A. Construction of the proposed residential addition is consistent with the SH Single-Family Residential-High Density General Plan land use designation and complies with the intent and purpose of the R-6 Single-Family Residential Zoning District and the -K Kensington Combining District. Therefore, staff recommends approval of Kensington Design Review Development Plan CDDP23-03024 to allow a 993 square-foot two-story addition to an existing single-family residence, subject to the attached findings and conditions of approval. 342 County Zoning Administrator – February 5, 2024 CDDP23-03024 Page 1 of 8 FINDINGS AND CONDITIONS OF APPROVAL FOR COUNTY FILE CDDP23-03024; CARI ROSNER JELEN (APPLICANT), ELENA SAXONHOUSE (OWNER) FINDINGS A. Kensington Combining District Findings County Code Section 84-74.1206(b) requires a project within the Kensington Combining District to satisfy seven criteria to be approved. 1. Recognizing the rights of property owners to improve the value and enjoyment of their property. Project Finding: The project is a 993 square-foot two-story addition to the northern side of an existing single-family residence in the R-6 Single-Family Residential District. The proposed addition is in conformance with minimum setback, minimum side and rear yards, maximum building height, and minimum off-street parking requirements applicable to development in the R-6 District. Construction of a residential addition conforming to these development standards is permitted following the application review procedures for the Kensington Combining District, absent substantial impacts to neighboring parcels in terms of views, privacy, or solar access. The property owners have indicated that the increased square-footage is necessary to accommodate the needs of their family, while also providing office areas to better accommodate working from home. Additionally, the proposed two-story configuration will allow for improved views of the San Francisco Bay and city skyline from within the existing residence, similar to those enjoyed by residents of numerous other properties in the immediate vicinity. 2. Recognizing the rights of property owners of vacant lots to establish a residence that is compatible with the neighborhood in terms of bulk, scale, and design. Project Finding: The subject parcel is not a vacant lot. Therefore, this criterion does not apply. 3. Minimizing impacts upon surrounding neighbors. Project Finding: The project involves a two-story residential addition that is in conformance with all applicable development standards for the R -6 District. Section 343 County Zoning Administrator – February 5, 2024 CDDP23-03024 Page 2 of 8 84-74.204(b) of the Kensington Combining District Ordinance specifies that the ordinance is intended to promote the community’s values of preservation of views, light and solar access, privacy, parking, residential noise levels. The project is consistent with these values as discussed below: • Privacy: The project proposes a two-story addition to the northern side of the existing single-family residence on the subject parcel. The neighboring property nearest to the proposed addition is the adjacent property to the north at 36 Anson Way. All upper-level windows of the residence at 36 Anson Way are oriented either towards the street to the east, or towards the scenic San Francisco Bay to the west. Since the addition does not include any northern or southern facing windows, the project will not substantially impair privacy for next door neighboring parcels, including the residence at 36 Anson Way. Therefore, the project minimizes privacy impacts upon surrounding neighbors. • Light and Solar Access: The potential for residential construction to limit light and solar access on neighboring properties are predominantly influenced by siting (i.e. setbacks), size, and height. The project includes a two-story addition behind an existing garage on the northern side of the existing single-family residence on the subject parcel. The northern side of the existing residence is presently one-story and approximately 13 feet in height. The two-story addition will expand the residential footprint and increase the northerly height of the home to 24 feet. The proposed addition will be located at least 42 feet 8 inches and 63 feet 2 inches from the western rear and southern side property lines respectively, and even further from homes located to the east across Anson Way. Therefore, the project will have negligible impacts to light or solar access on neighboring properties to the south, east, and west of the subject parcel. The proposed addition will be located 8 feet 3 inches from the northern side property line (where 5 feet is the minimum required) and w ill be situated approximately 15 to 20 feet south of the existing adjacent residence to the north at 36 Anson Way. The 15 to 20 feet of separation between adjacent residences is typical for development in the R-6 District, where development standards allow for as little as 10 feet of separation. It is not uncommon for adjacent homes in the Kensington community to have less than 10 feet of separation due to lot dimensions and/or existing legal non-conforming 344 County Zoning Administrator – February 5, 2024 CDDP23-03024 Page 3 of 8 residences constructed prior to the implementation of the County zoning code. Additionally, the 24-foot height of the proposed addition conforms to the 35- foot maximum permissible building height for residential development in the R-6 District. In a letter dated September 18, 2023, the consultant to the owner of the neighboring adjacent property to the north at 36 Anson Way, expressed a concern, amongst others, that the project unreasonably impairs access to daylight by casting shadows on the 36 Anson Way property. The letter includes a diagram depicting shadows cast on the property at 9 AM, 12 noon, and 3 PM on the winter solstice, whereon the proposed addition is approximated to cast a shadow over the western portion of the 36 Anson Way residence and rear yard at 9am, and over the southernmost portions of this residence at noon. Notably, the shadow analysis provided by the neighbor’s consultant is limited to conditions expected at a specific time of year when the daylight hours are shortest (i.e. the sun rises later and sets earlier than any other date) and when the sun rises at its southernmost location in the sky. Using a web-based application (www.suncalc.org) that shows the movement of the sun for a certain date at a certain place, staff has prepared a Shadow Analysis to approximate the project’s effect on solar access for the summer solstice, and at the equinox. The shadow analysis shows the sun rising further to the north and higher in the sky throughout the rest of the year, and the extent of shadows cast on the northerly parcel are typically much less throughout the year than depicted by the consultant. Therefore, the project is not expected to affect the neighboring residence’s solar access to any significant degree. 4. Protecting the value and enjoyment of the neighbors’ property. Project Finding: As previously mentioned, the addition will not significantly block any views in the project neighborhood or decrease privacy or access to sunlight. Therefore, absent significant impacts on neighboring parcels, the addition will preserve the value and enjoyment of the neighbors’ property. 5. Maintaining the community’s property values. Project Finding: The project involves an addition to an existing single-family residence in an established residential neighborhood. The proposal does not involve a noncompatible land use that conflicts with the surrounding residential community in 345 County Zoning Administrator – February 5, 2024 CDDP23-03024 Page 4 of 8 a manner that may negatively affect property values. Additionally, the project does not substantially affect scenic views, privacy, or solar access for neighboring parcels to any significant degree. Therefore, the project maintains the community’s property values. 6. Maximizing the use of existing interior space. Project Finding: The existing single-family residence consists of a main floor at street level having approximately 1,202 square feet of living area and a 372 square foot two - car garage. A lower level beneath the southern end of the existing residence provides an additional 373 square feet of conditioned living space. There is no existing interior space within the residence that is not presently being utilized as part of the residence. Thus, the 993 square-foot increase in living space sought by the property owners cannot feasibly be accomplished within the existing building envelope. Therefore, staff finds that the project maximizes the use of existing interior space. 7. Promoting the general welfare, public health, and safety. Project Finding: The residential addition does not change the land use on the subject parcel and as described above, will have minimal impact on neighboring properties. The project’s compliance with applicable zoning standards and the requirement to obtain building permits will ensure that the addition does not present a hazard to public health and safety for the occupants or community at large . Thus, the project promotes the general welfare, public health, and safety of the Kensington community. D. Environmental Findings The 993 square-foot two-story addition to the northern side of an existing single- family residence is categorically exempt under CEQA Guidelines Section 15301(e)(2), which provides a Class 1 exemption for additions to existing structures of no more than 10,000 square feet in an area that is not environmentally sensitive and where all public services and facilities are available for maximum development permissible in the General Plan.. CONDITIONS OF APPROVAL FOR COUNTY FILE CDDP23-03024 Project Approval 1. Development Plan CDDP23-03024 to allow a 993 square-foot two-story addition to the northern side of an existing single-family residence is APPROVED. 346 County Zoning Administrator – February 5, 2024 CDDP23-03024 Page 5 of 8 2. The Development Plan approval describe above is based on the application and project plans received by the Department of Conservation and Development, Community Development Division (CDD) on July 11, 2023. 3. Any deviation from the approved plans shall require review and approval by the CDD and may require the filing of a new Kensington Design Review application. Building Permits 5. No construction is approved with this permit. Any construction at the subject parcel will require issuance of building permits from the Department of Conservation and Development, Building Inspection Division, prior to commencement of work. Application Costs 6. This application was subject to an initial application deposit of $3,000.00, which was paid with the application submittal, plus time and material costs if the application review expenses exceed 100% of the initial deposit. Any additional fee due must be paid prior to an application for a grading or building permit, or 60 days of the effective date of this permit, whichever occurs first. The fees include costs through permit issuance and final file preparation. Pursuant to Contra Costa County Board of Supervisors Resolution Number 2019/553, where a fee payment is over 60 days past due from the date of approval, the application shall be charged interest at a rate of ten percent (10%). The applicant may obtain current costs by contacting the project planner. If you owe additional fees, a bill will be sent to you shortly after permit issuance. Construction All construction activity shall comply with the following restrictions, which shall be included in the construction drawings. 7. The applicant shall make a good faith effort to minimize project-related disruptions to adjacent properties, and to uses on the site. This shall be communicated to all project- related contractors. 347 County Zoning Administrator – February 5, 2024 CDDP23-03024 Page 6 of 8 8. The applicant shall require their contractors and subcontractors to fit all internal combustion engines with mufflers which are in good condition and shall locate stationary noise-generating equipment such as air compressors as far away from existing residences as possible. 9. The site shall be maintained in an orderly fashion. Following the cessation of construction activity, all construction debris shall be removed from the site. 10. A publicly visible sign shall be posted on the property with the telephone number and person to contact regarding construction-related complaints. This person shall respond and take corrective action within 24 hours. The CDD phone number shall also be visible to ensure compliance with applicable regulations. 11. Unless specifically approved otherwise via prior authorization from the Zoning Administrator, all construction activities shall be limited to the hours of 8:00 A.M. to 5:00 P.M., Monday through Friday, and are prohibited on State and Federal holidays on the calendar dates that these holidays are observed by the State or Federal government as listed below: New Year’s Day (State and Federal) Birthday of Martin Luther King, Jr. (State and Federal) Washington’s Birthday (Federal) Lincoln’s Birthday (State) President’s Day (State) Cesar Chavez Day (State) Memorial Day (State and Federal) Juneteenth National Independence Holiday (Federal) Independence Day (State and Federal) Labor Day (State and Federal) Columbus Day (Federal) Veterans Day (State and Federal) Thanksgiving Day (State and Federal) Day after Thanksgiving (State) Christmas Day (State and Federal) 348 County Zoning Administrator – February 5, 2024 CDDP23-03024 Page 7 of 8 For specific details on the actual date the State and Federal holidays occur, please visit the following websites: Federal Holidays: Federal Holidays (opm.gov) California Holidays: State Holidays (sos.ca.gov) 12. Large trucks and heavy equipment are subject to the same restrictions that are imposed on construction activities, except that the hours are limited to 9:00 AM to 4:00 PM. ADVISORY NOTES PLEASE NOTE ADVISORY NOTES ARE ATTACHED TO THE CONDITIONS OF APPROVAL BUT ARE NOT A PART OF THE CONDITIONS OF APPROVAL. ADVISORY NOTES ARE PROVIDED FOR THE PURPOSE OF INFORMING THE APPLICANT OF ADDITIONAL ORDINANCE AND OTHER LEGAL REQUIREMENTS THAT MUST BE MET IN ORDER TO PROCEED WITH DEVELOPMENT. A. NOTICE OF 90-DAY OPPORTUNITY TO PROTEST FEES, DEDICATIONS, RESERVATIONS, OR OTHER EXACTIONS PERTAINING TO THE APPROVAL OF THIS PERMIT. This notice is intended to advise the applicant that pursuant to Government Code Section 66000, et. seq, the applicant has the opportunity to protest fees, dedications, reservations, and/or exactions required as part of this project approval. The opportunity to protest is limited to a ninety-day (90) period after the project is approved. The 90-day period in which you may protest the amount of any fee or imposition of any dedication, reservation, or other exaction required by this approved permit, begins on the date this permit was approved. To be valid, a protest must be in writing pursuant to Government Code Section 66020 and delivered to the CDD within 90 days of the approval date of this permit. B. The applicant shall submit building plans to the Building Inspection Division and comply with Division requirements. It is advisable to check with the Division prior to requesting a building permit or proceeding with the project. 349 County Zoning Administrator – February 5, 2024 CDDP23-03024 Page 8 of 8 C. The applicant must submit building plans to the Kensington Fire Protection District and comply with its requirements. The applicant is advised that plans submitted for a building permit must receive prior approval and be stamped by the Fire Protection District. D. The applicant is required to submit plans to the Stege Sanitary District for approval. Plans submitted for a building permit must receive prior approval and be stamped by the Sanitary District. E. The applicant is responsible for contacting the Health Services Department Environmental Health Division regarding its requirements and permits. F. The applicant is required to comply with the requirements of the East Bay Municipal Utility District. G. The applicant is responsible for contacting the Contra Costa Mosquito and Vector Control District regarding its requirements and permits. 350 Attachment 6 CDDP23-03024 Staff Presentation 351 Anson Way Development Plan Permit Appeal County File: CDDP23-03024 BOARD OF SUPERVISORS JUNE 25, 2024 352 Background A public hearing request in response to Kensington Design Review CDKR23-00010 was received by CDD staff on June, 7 2023, necessitating the submittal of Development Plan CDDP23-03024 for the proposed addition. Finding the project to be compliant with the letter and spirit of the Kensington Ordinance, the ZA approved CDDP23-03024 at the public hearing held on February 5, 2024. On February 14, 2024, CDD staff received an appeal of the ZA’s approval of CDDP23-03024 The appeal was considered by the County Planning Commission at the public hearing held on March 27, 2024. 2 353 Zoning Map 3 354 General Plan Map 4 355 Aerial Map 5 356 Proposed Two-Story Addition 6 357 Proposed Two-Story Addition 7 358 County Planning Commission’s Decision On March 27, 2024, the County Planning Commission denied the appeal and upheld the Zoning Administrators approval, finding the addition to be in compliance with Kensington Combining District Ordinance, and all applicable development standards for the R-6 single-family residential zoning district. On April 5, 2024, CDD staff received a formal appeal from Shona Armstrong on behalf of neighboring property owner Kris McClain. 8 359 Armstrong Appeal The project violates general plan policies protecting views and solar access due to unnecessary building bulk. The project exceeds height limitations codified in County Ordinances. The project does not meet findings required under Kensington Ordinances for approval of the proposed addition. 9 360 View Impact 10 361 View Impact 11 362 View Impact 12 363 View Impact 13 364 Solar Access Impact (Winter Solstice) https://shademap.app 14 365 Solar Access Impact (Summer Solstice) https://shademap.app 15 366 Solar Access Impact (Equinox) https://shademap.app 16 367 Solar Access Impact (Model Perspective) https://shademap.app 17 368 Building Height 18 County Ordinance Section 82-4.214 (Building Height): “Building height” means the vertical distance measured from grade to the top of structure directly above with exceptions noted elsewhere in the code. Height may be measured from finished grade when such grade is below natural grade. Height shall be measured from natural grade when the finished grade is higher than the natural grade. County Ordinance Section 84-4.802 (Building Height – Maximum): No single-family dwelling or other structure permitted in the R-6 district shall exceed two and one- half stories or thirty-five feet in height. 369 Building Height 19 370 Staff Response to Appeal Staff followed the requirements of the Kensington Ordinance and development standards for the R-6 zoning district. Staff measured building height consistent with applicable County Ordinance. The project does not result in substantial impacts to views or solar access for the appellants property. 20 371 Questions? 21 372 NORTHERN WATERFRONT ECONOMIC DEVELOPMENT UPDATE Department of Conservation & Development Presentation to Board of Supervisors June 25, 2024 1 373 2 •Promotion and Marketing the Region •Enhancing Infrastructure Capacity •Leveraging Green Empowerment Zone •Brownfields Cleanup and Redevelopment. IMPLEMENTING THE NORTHERN WATERFRONT ECONOMIC STRATEGIC ACTION PLAN 374 3 •To market and promote the Northern Waterfront of Contra Costa County, •In 2023, the County joined TeamCalifornia •Along with the Cities of Antioch, Brentwood, and Oakley. Northern Waterfront City Partners CONTRA COSTA COUNTY JOINED TEAM CALIFORNIA TO PROMOTE AND MARKET THE REGION 375 4 •TeamCalifornia is the non-profit that markets communities and site location assistance for California •Working closely with the State of California Governor’s Office of Business & Economic Development (GO-Biz) and others. Northern Waterfront Priority Industries PROMOTING CONTRA COSTA COUNTY AS THE LOCATION FOR CLEAN AND GREEN BUSINESS 376 5 •The Northern Waterfront of Contra Costa County was selected to host the 2025 “Meet the Consultants” Conference •Working with the Public Works Department—in particular the Airports Division– and others to make this three-day conference a success. CONTRA COSTA COUNTY IS HOSTING THE 2025 “MEET THE CONSULTANTS” CONFERENCE 377 DEPT. OF CONSERVATION & DEVELOPMENT (DCD) ECONOMIC DEVELOPMENT TEAM Business Attraction, Growth and Retention: Alyson Greenlee, Economic Development Manager P: 925-655-2783 alyson.greenlee@dcd.cccounty.us Business Development Liaison, Small Business Ombuds-services: George E. Carter III Economic Development Project Manager P: 925-655-2782 george.carter@dcd.cccounty.us 378 Marla Stuart, MSW, PhD, EHSD Director and Head Start Executive Director Scott Thompson, Interim Director, Community Services Bureau info@ehsd.cccounty.us | 925-608-4800 Childcare Program Update June 25, 2024 1 379 1.Childcare Center Services 2.Budget 3.Monitoring 4.Region IX Communication 5.Current Events 6.Recommendation 2 Outline 380 3 Childcare Center Services Enrollment and Vacant Slots Attendance Rate Meals and Snacks Served Childcare Vacancies Trend 381 Enrollment and Vacant Slots 4 Enrollment rate goal: 97% 50%52%58%58%60%60%61%62%65%65%66%65%44%51%58%60%62%63%65%67%69%69% 382 Attendance Rate 5 383 Meals and Snacks Served 6 Note:DOO = Days of Operation 384 Childcare Vacancies Trend 7 * * Note:Between Nov 23 and Dec 23, one Clerk position was traded for a Division Manager position. As a result, there is one fewer position beginning Dec 23. 385 State Childcare Budget Early Head Start / Head Start Budget Credit Card Expenditures 8 Budget 386 State Childcare Budget 9 387 Early Head Start / Head Start Budget 10 388 Credit Card Expenditures 11 389 Monthly Monitoring Reports Unusual Incidents Trend Unusual Incidents 12 Monitoring 390 Daily Classroom Health & Safety Checklist 13 * * Note:Revised monitoring tools were implemented effective Nov 7, 2023 391 Daily Playground Safety Checklist 14 * 392 Facility Safety Checklist 15* Note:Revised monitoring tools were implemented effective Nov 7, 2023; went from daily to weekly * 393 Monthly Playground Safety Checklist 16 * * Note:Revised monitoring tools were implemented effective Nov 7, 2023 394 Child Transition Safety & Monitoring 17 Tool Revision-Other health and safety monitoring continued * Note:Revised monitoring tools were implemented effective Nov 7, 2023 * No non- compliances recorded 395 Unusual Incidents Trend 18 396 Unusual Incidents April 2024 19 Reportable incidents as defined by the Office of Head Start (OHS) OHS considers a “significant incident” to be any incident that results in serious injury or harm to a child, violates Head Start standards of conduct at 45 CFR §1302.90(c), or results in a child being left alone, unsupervised, or released to an unauthorized adult. A program must report all significant incidents affecting the health and safety of children with 7 days. California Department of Social Services Community Care Licensing Citations Type A:An immediate risk to the health, safety or personal rights of children in care. Type B: If not corrected right away, may be a risk to the health, safety, and personal rights of the children in care. Reportable Health & Safety Unusual Incidents-April 2024 1.Parent Concern-CCL visited and found no violations 2.Emergency Closure-No action from CCL 3.Multiple Cases of Hand, Foot, and Mouth Disease-No action from CCL 4.Minor Child Injury-No action from CCL 5.Mutiple Cases of COVID-No action from CCL 6.Multiple Cases of Hand, Foot, and Mouth Disease-No action from CCL 7.Multiple Case of Conjunctivitis (Pink Eye)-No action from CCL 8.Minor Child Injury-No action from CCL 397 Region IX Communications 20 FY 2024 Head Start Funding Increase Head Start Grant Extension 398 FY 2024 Head Start Funding Increase 21 Issuance Date: April 24, 2024 National Funding Increase: $275 million Contra Costa County Increase: TBD Eligible recipients will receive a COLA increase of 2.35% of the FY 2023 base funding level. Recipients must use COLA funds to permanently increase their Head Start pay scale. 399 Head Start Grant Extension 22 Current Gant End Date: June 30, 2024 Possible Extension: July 31, 2024 or August 31, 2024 Budgetary Impact: None, budget adjustment request to use unobligated funds to increase Personnel & Benefits 400 Current Events 23 May 2024 401 May 2024 Events The Life of a Cardboard Box 24 24 402 May 2024 Events Riverview Superheroes 25 25 403 Recommendation 26 CONSIDER accepting monthly update on the activities and oversight of the County's Head Start Program, as recommended by the Employment and Human Services Director, and provide guidance. 404 1Measure X recommendations are tentative pending approval from the Board of Supervisors; 2Homeless, Housing, Assistance, and Prevention Program ; 3Housing and Disability Advocacy Program Attachment A Family and Human Services Committee Recommendations: Measure X Housing Funds YEAR 2 (FY 2024/25) Agency Total project request Application Category (Renewal, Capacity Building, or New Project) Measure X1 HHAP2 HDAP3 Probation Total Additional funding sources available through H3 Approval of these funds to be considered by the Board on a later date. A Place to Call Home $ 75,000.00 Capacity Building $ - $ - $ - $ - $ - BACR $ 679,565.00 New Project $ 300,000.00 $ - $ - $ - $ 300,000.00 BACS/Bay Area Legal Aid (collaborative) $ 4,835,241.00 Renewal $ 1,968,200.00 $ 750,000.00 $ - $ - $ 2,718,200.00 Collaborising $ 150,000.00 New Project $ - $ - $ - $ - $ - Genesis Church $ 99,999.00 Capacity Building $ - $ - $ - $ - $ - GRIP $ 580,550.00 Renewal $ 103,000.00 $ - $ - $ - $ 103,000.00 Hope Solutions $ 3,294,000.00 Renewal $ 206,000.00 $ - $ 1,949,700.00 $ 1,692,000.00 $ 3,847,700.00 Impact Justice $ 82,500.00 Capacity Building $ - $ - $ - $ - $ - Lao Family Community Development $ 521,036.00 Renewal $ 412,000.00 $ - $ - $ - $ 412,000.00 Loaves and Fishes $ 67,430.00 New Project $ - $ - $ - $ - $ - Love Never Fails $ 60,237.00 Capacity Building $ - $ - $ - $ - $ - Make It Home Bay Area $ 99,985.00 Capacity Building $ 50,000.00 $ - $ - $ - $ 50,000.00 Monument Crisis Center $ 200,000.00 New Project $ - $ - $ - $ - $ - Mount Diablo Unified School District $ 50,000.00 Capacity Building $ - $ - $ - $ - $ - NAMI Contra Costa $ 99,999.00 Capacity Building $ - $ - $ - $ - $ - Rainbow Community Center $ 99,999.00 Capacity Building $ 50,000.00 $ - $ - $ - $ 50,000.00 Resources for Community Development $ 194,743.00 New Project $ 195,000.00 $ - $ - $ - $ 195,000.00 Root and Rebound $ 60,441.00 Capacity Building $ - $ - $ - $ - $ - SHARE Community $ 99,999.00 Capacity Building $ 50,000.00 $ - $ - $ - $ 50,000.00 Shelter Inc. $ 2,000,000.00 New Project $ 55,300.00 $ - $ - $ - $ 55,300.00 SoS $ 99,920.00 Capacity Building $ 50,000.00 $ - $ - $ - $ 50,000.00 STAND! $ 150,000.00 Renewal $ 104,030.00 $ - $ - $ - $ 104,030.00 SVDP $ 577,856.00 New Project $ - $ - $ - $ - $ - The Bay Church $ 71,100.00 Capacity Building $ 50,000.00 $ - $ - $ - $ 50,000.00 White Pony Express $ 150,000.00 Renewal $ 154,500.00 $ - $ - $ - $ 154,500.00 Winter Nights $ 99,999.00 Renewal $ 101,970.00 $ - $ - $ - $ 101,970.00 Total $ 14,499,599.00 $ 3,850,000.00 $ 750,000.00 $ 1,949,700.00 $ 1,692,000.00 $ 8,241,700.00 405 1Housing and Disability Advocacy Program Attachment B Proposed Project Descriptions FY 2024/25 Measure X Housing Fund – Housing/Homelessness Related Services Agency Proposed Project Descriptions A Place to Call Home Refers justice-impacted individuals who are at risk or experiencing homelessness to reentry programs and provides pre-release services. Capacity building in data, technology, grant writing, and staffing. Bay Area Community Resources Sustain homeless prevention and rapid rehousing services which includes case management, linkages to services, financial assistance, and career coaching. BACS/Bay Area Legal Aid (collaborative) Sustain homelessness prevention and eviction prevention services that encompass emergency financial assistance, legal services, outreach, and supportive services. Collaborising Black Homeless Support program to assist people experiencing homelessness develop a personal roadmap for housing transition. Capacity building to support grant writing and board development Genesis Church Expand Operation Hope services to families experiencing homelessness to secure stable housing and increase Grocery Share program. GRIP Sustain emergency shelter program that provides residents with case management, financial literacy, and housing stability resources. Hope Solutions Measure X funding to renew Permanent Supportive Housing project. Additionally, sustaining rapid rehousing services provided to clients enrolled in HDAP1 and Contra Costa Probation (no Measure X funding in these programs). Impact Justice Implement Salesforce Customer Relationship Management (CRM) system and database for the Homecoming Project (THP) which is a housing model specifically for those returning home after a long (10+ year) prison sentence. Lao Family Community Development Increase staffing of Measure X project to streamline processes and coordination. Funding would provide training opportunities for staff with lived experience of homelessness. Loaves and Fishes The proposed project would expand the Meal Program via a Mobile Delivery Unit and Culinary Arts Training. Love Never Fails Implementation of a new Science, Tech, Engineering, Art, Agriculture and Math (STEAAM) curriculum for I AM Youth Art House residents who are women and girls that have experienced trafficking. Make It Home Bay Area Pilot program for furniture donation, pick up/delivery services to unhoused individuals and families transitioning into housing who do not have the means to furnish a home. Will offer trauma informed care training for staff and volunteers. Monument Crisis Center Homelessness prevention services including rental assistance to low- income residents. Mount Diablo Unified School District Provide bikes, helmets, and bike locks to 250 students and/or caregivers experiencing homelessness to increase access to transportation. NAMI Contra Costa Enhance Leave No One Behind program serving African American individuals in Antioch with behavioral health challenges and chronic homelessness. Rainbow Community Center Provide mediation services to LGBTQIA+ youth experiencing or at-risk of homelessness and their families with the goal of resolving housing instability/homelessness. Provide training to community partners. 406 1Housing and Disability Advocacy Program Attachment B Agency Proposed Project Descriptions Resources for Community Development Permanent Supportive Housing services previously funded through U.S. Department of Housing and Urban Development (HUD) at the Idaho Apartments for chronically homeless households. Root and Rebound Continue Year 1 Measure X activities providing legal services for systems- impacted people experiencing housing insecurity and homelessness. SHARE Community East County Basic Needs Services - Hire staff to increase volunteer recruitment capacity, strengthen infrastructure, and expand full-service Mobile Shower program in East County. Shelter Inc. Sustain Rapid Rehousing program, Mountain View Family Shelter, and implement new Eviction Prevention program. Safe Organized Spaces West County Basic Needs Services - Pilot Warm Hand Wellness and Resource Center at Elisabeth Missionary Baptist in Richmond as a drop-in space for unhoused and recently housed individuals to experience community, access housing and health referrals, job readiness and wellness activities and resources. STAND! Expansion project to sustain staffing and accelerate critical repairs to shelter. Applicant expects a 43% increase in client services from last year. St. Vincent de Paul Homelessness prevention and organizational capacity building to hire and train staff to participate in the Homeless Management Information System (HMIS). The Bay Church Central County Basic Needs Services - Expand access to Clean Start Homeless Outreach – Shower Trailer/Mobile Resource Center program in East and Central County. White Pony Express Sustain access to basic necessities including healthy food and survival essentials such as coats, endurance gear, sleeping bags, backpacks with nutrient-rich snacks, toiletries and contact information for homeless resources. Winter Nights Expand organizational capacity, staff training and development, administrative support, and direct financial assistance to support growth of the Winter Nights Family Shelter Program, Safe Parking Program, Oasis Day Center, and Continued Success Program. 407 Contra Costa County Measure X Housing Fund 1 Year Two Funding Recommendations June 25, 2024 408 Overview •Measure X Housing Fund Background –Year 2 •Request For Proposal (RFP) Process and Guidelines •Recommended Actions Measure X Housing Fund|June 25, 202422 409 Background Measure X Housing Fund| June 25, 20243 •Measure X (MX) Housing Fund approved by Board of Supervisors in November 2021 in alignment with MX Goal 3 –Healthy Communities •75/25 split for affordable housing development and crisis response and homelessness prevention services •Robust stakeholder process to inform funding guidelines and RFP process •November 2023 -Board of Supervisors approved a two-year funding cycle to primarily renew existing projects 3 410 Housing Fund RFP –Year 2 Timeline Measure X Housing Fund| June 25, 20244 •December 2023:MX Housing Fund Request For Proposals (RFP) released •January 2024: Technical assistance via information workshop, office hours, and FAQ •February 2024: RFP closes •March 2024: RFP review panel convenes/interviews held •April 2024: Applicants notified of review status and Family and Human Services (FHS) committee meeting date. •May 2024: RFP recommendations submitted to FHS; all applicants notified of recommendations pending BoS approval. 4 411 Funding Available –Year 2 Measure X Housing Fund| June 25, 202455 MX Housing Fund Renewal Projects Capacity Building New projects Non-MX funds Available (as noted in RFP)$3,200,000 $200,000 $300,000 $5,895,000 Requested $6,546,826 $999,179 $3,869,594 $7,919,241 Recommended $3,049,700 $250,000 $550,300 $4,391,700 $3.85 million available in MX Housing Fund for services CCH leveraged nearly $4.4 million additional funding 412 Centering Equity and Opportunity Measure X Housing Fund| June 25, 202466 Increased accessibility, especially for smaller agencies •Six-week submission period •Applicant Information Session •Office Hours for live support Reduced administrative barriers to increase participation •Shorter applications for small agencies applying for less than $100,000 •Renewal application required few new questions Required applicant policies/practices that advance equity •Included information on staff demographics and training •Data on program participants •Internal strategies to increase equity 413 RFP Priority Areas Measure X Housing Fund| June 25, 202477 Priority 1–Homeless Crisis Response •Emergency,interim, and permanent housing •Supportive services in housing or basic needs •Renewal projects prioritized Priority 2-Homelessness Prevention, Innovation and Capacity Building •Tenant protections and financial assistance •Renewal projects prioritized •Capacity building grants for small organizations 414 Recommendations by Project Type Measure X Housing Fund|June 25, 20248 75% 8 25% Homeless Crisis Response and related Innovation & Capacity Building H3/DCD Request for Proposal Recommendation Table by Project Types Measure X Recommendations Distribution Other Funding Sources Total Rapid Rehousing (rental assistance)$712,000.00 17%$2,385,390.00 54%$3,097,390.00 Transitional Housing $-0%$234,000.00 5%$234,000.00 Tenant Protections/Legal Services $1,000,000.00 24%$-0%$1,000,000.00 Prevention/Diversion $968,200.00 23%$1,772,310.00 40%$2,740,510.00 Basic Needs (food, hygiene supplies, etc.)$257,500.00 6%$-0%$257,500.00 Emergency Shelter $261,300.00 6%$-0%$261,300.00 Permanent Supportive Housing $401,000.00 10%$-0%$401,000.00 Capacity Building $250,000.00 6%$-0%$250,000.00 TOTAL*$3,850,000.00 100%$4,391,700.00 100%$8,241,700.00 100% of renewal and new projects support Priority One and Priority Two areas for funding *Total does not include H3 administrative funding 415 Funding Distribution –MX Housing Year 2 Measure X Housing Fund| June 25, 20249 75% Capacity Building Projects New Projects 9 Affordable Housing, Homelessness Prevention, and related Innovation and Capacity Building Projects 25% Homeless Crisis Response and related Innovation & Capacity Building $3,049,700 $550,300 $250,000 Renewal Projects Renewal Projects 416 Populations Served by Projects Measure X Housing Fund| June 25, 202410 75% 10 Affordable Housing, Homelessness Prevention, and related Innovation and Capacity Building Projects Demographics Geographic representation 4 2 4 8 1 1 1 2 2 4 6 7 East County Central County West County Countywide LGBTQIA+ Domestic Violence Survivors Transition Aged Youth Housholds at-risk of homelessness Chronic Homelessness Families with minor children Majority BIPOC Unsheltered Homelessness 417 Recommended Projects Measure X Housing Fund| June 25, 202411 75% 11 25% Homeless Crisis Response and related Innovation & Capacity Building •Represent geographic, demographic, and service needs of the County •100% of recommended projects met priorities of MX Housing Fund •100% of capacity building grants support small non-profit agencies •Six agencies BIPOC-led 418 RFP Process Key Takeaways Measure X Housing Fund| June 25, 202412 1.MX Housing funding continues to be oversubscribed •$11.4M requested,$3.7M available •58% of project applications were not recommended 2.CCH leveraged nearly $4.4M to fund more housing/homeless services 3. RFP design yielded intended results •100% of funding recommended for crisis responses and homelessness prevention activities •renewal projects receiving second year of funding •supporting small agencies in growing capacity to deliver services. 419 Recommended Actions Measure X Housing Fund| June 25, 202413 1.APPROVE the Family and Human Services (FHS) Committee FY 2024/25 recommendations for the allocation of $3,850,000 in Measure X Housing Funds for housing related services and homelessness crisis response and intervention services. 2.AUTHORIZE the Conservation and Development Director, or designee, to execute respective program agreements for the Measure X Housing Funds with the recommended organizations for the recommended activities in Attachment A, as approved by the Board of Supervisors. 3.AUTHORIZE the Health Services Director, or designee, to execute respective program agreements for the Measure X Housing Funds with the recommended organizations for the recommended activities in Attachment A, as approved by the Board of Supervisors. 420 Thank You Measure X Housing Fund|June 25, 202414 421 From: Jan Warren Sent: Monday, June 24, 2024 1:13 PM To: Clerk of the Board <ClerkOfTheBoard@cob.cccounty.us> Subject: Public comment on D8 items not on June 24 agenda re: AA Holistic Center Dear Supervisors of the CCC Board of Supervisors I was able to listen to the voices of the presentation of the Equity Committee on June 24, 2024 and the subsequent public comments. I support the recommendation from the African American Holistic Wellness and Resource Hub Feasibility Study Steering Committee regarding the review and consultant selection of the Ceres Policy Research Company I support the approval by Supervisor Federal Glover and Supervisor John Gioia to forward the recommendation to the Board of Supervisors for final approval of the consultant. I ask the other Supervisors to support this recommendation when it comes to the Board. I appreciate the entire time and effort by the sub-committee members and the transparent process. I agree with the African Americans who asked that this process move forward so the needed data and info from listening sessions can lead to the 422 financial support being used to have the most positive impact for the AA community. I was very impressed with Dr. Kerby Lynch when she led the discussions and listening sessions that led to the Office of Equity and Inclusion. Dr. Lynch enabled me to be a better listener of the African American community voices. A black woman with a PhD at 26 years of age with lived experiences in Richmond ought to be celebrated by all County residents that she is working here. I trust Dr. Lynch will find a way to include male voices. Jan Warren Walnut Creek, CA 94598 423 424 1 June 24, 2024 Clerk of the Board of Supervisors Sent via electronic mail to: Contra Costa County clerkoftheboard@cob.cccounty.us 1025 Escobar Street, 1st Floor Martinez, CA 94553 Attn: Members of the Board of Supervisors Honorable Members of the Board of Supervisors: We are writing regarding the ongoing events/parties that are taking place in unincorporated Contra Costa County, specifically in our community of Knightsen. In recent years, we have noticed a significant and constantly increasing number of these events/parties that typically take place on weekends during the warmer months (approximately May to October). During these months, loud events/parties have become routine throughout the community. Residents are using their properties in our semi-rural community to host large scale events/parties oftentimes with guests from all the surrounding suburban areas. These events/parties always feature loud, amplified music, and oftentimes include very bright and obtrusive lighting (strobe lights, laser lights, etc). Oftentimes, the music and lights can be clearly seen and heard from great distances away…even over a mile away. Contra Costa County has a Temporary Event Ordinance, and you recently added an Agritourism Ordinance. These ordinances specify noise limits that set standards for acceptable levels of noise that temporary events and agribusinesses may emit during the day and the ordinances specify that amplified noise is prohibited after 8pm on weekdays and 10pm on weekends and holidays. You would think that such noise limits would address many of the concerns community members have about the loud, amplified music from the parties/events that are taking place. Unfortunately, that is not the case because too often we are informed by County authorities (Sheriff’s Department and Code Enforcement) that these noise limits do not apply to the events/parties that are taking place. How can this be? Well, we are told the noise limits ONLY apply to people who obtain temporary event permits and businesses who obtain permits for agritourism purposes. The vast majority of event/party holders claim that their events/parties are “family” events/parties which are apparently exempt from the temporary event ordinance requirements. When Sheriff’s deputies respond to reports of loud events/parties, they are invariably told by the event/party hosts that the event/party is a “family” event (e.g. birthday party, wedding, etc) and that the attendees are family members. People have learned that declaring their event is a “family” party is an easy way to evade the process. It is a paradox that the County places limitations, including noise limits, on event/party organizers that expend the time, energy and expense to obtain permits, while turning a blind eye to 425 2 unpermitted events/parties. The consistent problem, whether the party/event is permitted or not, is the noise. Frankly, given the circumstances we don’t understand why anyone would make the effort to obtain a temporary event permit when it is so simple to skirt the rules entirely! Why get a permit when the permit only limits what you can and can’t do. If you don’t get a permit there are no limitations and you can play your music as loud and as long as you want. The way your policies are currently being implemented serves as a disincentive for people to obtain permits, it rewards bad behavior, and it does not address the valid concerns of community members whose peace and quiet are being infringed upon. There are several imperative action items that need to be considered to address the present situation: 1) Adopt a Noise Ordinance that is applicable under ALL circumstances. We believe the noise limits specified in the Temporary Event Ordinance are a good starting point and we see no reason why these standards could not be applied to ALL situations. 2) Eliminate the family event exemption in the Temporary Event Ordinance. This provision is being abused and from a practical standpoint is rendering the Temporary Event Ordinance unenforceable. We understand why true “family” events/parties may be given advantages, but there is no reason to exempt them from noise standards. Alternatives could include waiving fees and streamlining the permit process for a limited number of permissible family events each year. 3) Have Code Enforcement staff available on weekends and holidays, at least weekends and holidays during the warmer Summer months (May to October). These parties/events almost universally occur on the weekends and holidays, but Code Enforcement personnel are not available to respond to and investigate complaints. Code Enforcement relies on reports from Sheriff’s deputies. Oftentimes community members are told that the deputies cannot respond to complaints because they have more immediate and important matters and even when deputies respond and file reports, their reports oftentimes lack detail, and the information Code Enforcement needs to take any action. Honorable members of the Board of Supervisors, the system for addressing noise complaints in the unincorporated community is broken and useless. However, the system can be repaired, and our peaceful and quiet community can be restored. We thank you for your consideration. Sincerely, Tricia Bello-Kunkel Paul Kunkel Carolynne Steen Residents of Knightsen 426 427 428 429 430 431 432 433 434 435 436 437 438 439 440 441 442 443 444 445 446 447 448 449 450 451 452 453 454 455 456 457 458 459 460 461 462 463 464 465 466 467 468 469 470 471 472 473 474 475 476 477 478 479 480 481 482 483 484 485 486 487 488 489 490 491 492 493 494 495 496 497 498 499 500 501 502 503 504 505 506 507 508 509 510 511 512 513 514 515 516 517 518 519 520 521 522 523 524 525 526 527 528 529 530 531 532 533 534 535 536 537 538 539 View Budget Amendment: Budget Amendment: FY 2023-24 - Operating Budget on 06/12/2024 : BDA-24-00249 03:31 PM 06/17/2024 Page 1 of 2 Company Contra Costa County Budget Template Operating Budget : FY2023-24 Operating Budget Budget FY2023-24 Operating Budget Organizing Dimension Type Amendment ID BDA-24-00249 Amendment Date 06/12/2024 Description Vehicle funds to fleet Amendment Type Appropriation / Estimated Revenue Adjustment Balanced Amendment Yes Entry Type Mid-Year Adjustments Status In Progress Budget Amendment Entries Period *Ledger Account/Summary Home Organization *Cost Center *Fund Debit Amount Credit Amount Memo Exceptions FY 2023-24 Year (FY2023-24 Operating Budget) 9951:REIMBURSEMENTS - GOV/GOV 3300 AGRICULTR- WGTS/MEAS ADMIN (Home Org) 4284 VEHICLE REPLACEMEN T 150100 FLEET ISF $0.00 $146,172.00 Warning : - Home Org on Budget Line Not Equal Initiator's Home Org FY 2023-24 Year (FY2023-24 Operating Budget) 5011:REIMBURSEMENTS-GOV/GOV 3300 AGRICULTR- WGTS/MEAS ADMIN (Home Org) 3315 WEIGHTS AND MEASURES 100300 GENERA L $57,325.00 $0.00 Warning : - Home Org on Budget Line Not Equal Initiator's Home Org FY 2023-24 Year (FY2023-24 Operating Budget) 5011:REIMBURSEMENTS-GOV/GOV 3300 AGRICULTR- WGTS/MEAS ADMIN (Home Org) 3305 AGRICULTURE 100300 GENERA L $88,847.00 $0.00 Warning : - Home Org on Budget Line Not Equal Initiator's Home Org FY 2023-24 Year (FY2023-24 Operating Budget) 4953:AUTOS & TRUCKS 3300 AGRICULTR- WGTS/MEAS ADMIN (Home Org) 3305 AGRICULTURE 100300 GENERA L $0.00 $88,847.00 2 Tacomas Warning : - Home Org on Budget Line Not Equal Initiator's Home Org FY 2023-24 Year (FY2023-24 Operating Budget) 4953:AUTOS & TRUCKS 3300 AGRICULTR- WGTS/MEAS ADMIN (Home Org) 3315 WEIGHTS AND MEASURES 100300 GENERA L $0.00 $57,325.00 1 Transit Warning : - Home Org on Budget Line Not Equal Initiator's Home Org FY 2023-24 Year (FY2023-24 Operating Budget) 4953:AUTOS & TRUCKS 3300 AGRICULTR- WGTS/MEAS ADMIN (Home Org) 4284 VEHICLE REPLACEMEN T 150100 FLEET ISF $146,172.00 $0.00 2 Tacomas 1 Transit Warning : - Home Org on Budget Line Not Equal Initiator's Home Org 540 View Budget Amendment: Budget Amendment: FY 2023-24 - Operating Budget on 06/12/2024 : BDA-24-00249 03:31 PM 06/17/2024 Page 2 of 2 Process History Process Step Status Completed On Due Date Person (Up to 5)All Persons Comment Budget Amendment Event Budget Amendment Event Step Completed 06/12/2024 04:54:52 PM 06/13/2024 Matthew Slattengren 1 Budget Amendment Event Review Budget Amendment Not Required 06/13/2024 0 Budget Amendment Event Approval by Department Approver – Budget Amendment Approved 06/12/2024 04:56:44 PM Ivan Godwyn (Department Approver – Budget Amendment) 1 Budget Amendment Event Approval by Budget Specialist (Auditor Office) Sent Back 06/13/2024 12:08:12 PM Yesenia Campos (Budget Specialist (Auditor Office)) 1 Send Back Reason from Yesenia Campos: Dept will update coding Budget Amendment Event Budget Amendment Event Submitted 06/14/2024 08:11:45 AM 06/13/2024 Matthew Slattengren 1 Budget Amendment Event Review Budget Amendment Not Required 06/13/2024 0 Budget Amendment Event Approval by Department Approver – Budget Amendment Approved 06/17/2024 08:13:47 AM Ivan Godwyn (Department Approver – Budget Amendment) 1 Budget Amendment Event Approval by Budget Specialist (Auditor Office) Awaiting Action Analiza Pinlac (Budget Specialist (Auditor Office)) 3 Xia Zhang (Budget Specialist (Auditor Office)) Yesenia Campos (Budget Specialist (Auditor Office)) 541 Exhibit A 2024-2025 County General and Special District Appropriation Limits 2024-25 2023-24 Change 2024-25 District Fund Limit Factor Limit County General/Library (1)1003 28,210,902,981 1.0374 29,265,990,752 Contra Costa Fire 2020 5,316,067,228 1.0390 5,523,393,850 Crockett-Carquinez Fire 2028 514,110,727 1.0378 533,544,112 Flood Control Zone 1 2521 5,600,238 1.0424 5,837,688 Flood Control Zone 7 2527 33,880,849 1.0358 35,093,783 Flood Control Drainage A-13 2552 1,812,585 1.0381 1,881,644 Flood Control Drainage A-10 2554 2,496,785 1.0321 2,576,932 Storm Drainage Z-16 2583 1,544,356 1.0333 1,595,783 (1)Per Government Code 25214.1(b), the proceeds of taxes for the county service areas are included within the county’s own appropriations limit. 542 Date Meeting Name Location 14-May Board of Supervisors Martinez 21-May Board of Supervisors Martinez 22-May Tri Delta Transit Antioch Supervisor Diane Burgis - May 2024 AB1234 Report (Government Code Section 53232.3(d) requires that members legislative bodies report on meetings attended for which there has been expense reimbursement (mileage, meals, lodging, etc). * Reimbursement may come from an agency other than Contra Costa County 543 Purpose Meeting Meeting Meeting Supervisor Diane Burgis - May 2024 AB1234 Report (Government Code Section 53232.3(d) requires that members legislative bodies report on meetings attended for which there has been expense reimbursement (mileage, meals, lodging, etc). * Reimbursement may come from an agency other than Contra Costa County 544 Date Meeting Name Location 1-May Mental Health Commission Martinez 7-May Redefining Mobility Summit San Ramon 13-May Meeting with County Administrator, Monica Nino Martinez 14-May Board of Supervisors Meeting Martinez 15-May Opportunity Junction Antioch 21-May Board of Supervisors Meeting Martinez Supervisor Ken Carlson - May 2024 AB1234 Report (Government Code Section 53232.3(d) requires that members legislative bodies report on meetings attended for which there has been expense reimbursement (mileage, meals, lodging, etc). * Reimbursement may come from an agency other than Contra Costa County 545 Purpose Decision on Agenda Items Conference Monthly Briefing Decision on Agenda Items Community Outreach Decision on Agenda Items Supervisor Ken Carlson - May 2024 AB1234 Report (Government Code Section 53232.3(d) requires that members legislative bodies report on meetings attended for which there has been expense reimbursement (mileage, meals, lodging, etc). * Reimbursement may come from an agency other than Contra Costa County 546 1 CONTRA COSTA COUNTY Office of the County Administrator ADMINISTRATIVE BULLETIN Number: 527 (Draft superseding AMB 510, 525, 525.1, 526) Date: TBD Sectfon: Property and Equipment Subject: The Capital Facilities Master Plan (CFMP) and Capital Projects and Real Estate Services, including requesting, budgeting, and delivering projects and services to departments. I. APPLICABILITY. This bulletfn is applicable to all County departments. II. AUTHORITY. In accordance with the provisions of County Ordinance Code Sectfon 24-4.008, the County Administrator has the authority and responsibility to establish and enforce policies in County departments and agencies. The Board of Supervisors adopted the CFMP in 2022 to guide the County in managing its capital facilitfes for the next 20 years. III. PURPOSE. This bulletfn consolidates several previous administratfve bulletfns regarding capital projects and real estate services to bring those procedures into a single bulletfn for clarity. In additfon, this bulletfn will describe procedures intended to reduce the tfming and flow of capital project requests to allow Public Works Department (PWD) Capital Project Management Division (CPM) and PWD Real Estate Division (RED) to better manage their workload and deliver services in a predictable manner. IV. PROCEDURES. All service requests for CPM or RED assistance shall be requested by accessing the RED/CPM On-Line Service Request form and following the process described on the County’s internal website (http://gsdnet.co.contra-costa.ca.us/capproj_realest/login.asp). (Sample - RED / CPM On-Line Service Request form.pdf ) On-line Service Requests for RED or CPM services (Service Requests) should include as much informatfon as possible to assist in the review and decision process. CPM and RED service 547 2 requests should only be submitted after a department receives approval of their specific Capital Project Request via the annual budget process. The descriptfon of the work should be detailed sufficiently on Service Requests to indicate the type, scope, and tfmeline of the work needed. Work may not be initiated until sufficient information is submitted. Informatfon on the Service Requests should include:  Department submitting the On-Line Service Request. (This will be generated by the RED / CPM On-Line system.);  Person submitting the request. This person must be authorized to submit such requests by the requestfng department and by PW Administratfon;  Date of the request;  Project contact person, including a phone number and email address;  Project locatfon / address;  Budget Org # (Budget Unit and Lower Level Org)  Project informatfon, including any special requirements, operatfonal needs, legal requirements, property or access requirements, a complete descriptfon of the project, and the services being requested;  Cost estfmate for the proposed work if a capital project request;  Justfficatfon for the project, including any operatfonal needs and legal requirements (for CAO review);  Source(s) of funding; and  A completfon date including any phasing or antfcipated critfcal deadlines. Once the Service Request is submitted, it is sent electronically to the County Administrator’s Office (CAO) for review and approval. Once approved by both approvers in the CAO (Chief Assistant County Administrator for capital planning, Finance Director for funding), the Service Request will then be sent electronically to the PW Finance Division for proper work authorizatfon and account coding to be used to track project costs. Once the Service Request is received from PW Finance, RED and/or CPM, as applicable, will assign the task/project and contact the requestfng department with a preliminary budget and tfmeline. Departments are responsible for all costs in the current and future years of their request project. Appropriatfon adjustments for approved projects will be required for the life of the project. A. Real Estate 548 3 The Public Works Department (PWD) Real Estate Division (RED) is responsible for the negotfatfon and executfon, on behalf of all County Departments, for all real property transactfons, including but not limited to;  purchase and sale agreements,  Memoranda of Understanding (MOUs),  leases, or other agreements with agencies or privates entftfes. Departments needing assistance with real estate services, including;  new office space for expansion or relocatfon,  reduced office space for contractfon or consolidatfon,  lease extensions and/or rent renegotfatfon,  purchase or sale of real property, and various other real estate transactfons, may request those services from the Public Works Department (PWD) Real Estate Division (RED). When making RED requests related to office and facility space, Departments should include pertfnent informatfon related to the purpose of the facility and user groups, including special requirements (parking, accessibility, etc.), geographic locatfon constraints, and potentfal growth projectfons. Occupancy of County-owned building space requires a Departmental Occupancy Agreement (DOA). (Sample - Departmental Occupancy Agreement Form)) . The DOA applies to the occupancy of County-Owned space, and is an internal agreement executed by PWD RED between the PWD, as the coordinatfng department of office/storage space, and other County Departments. The DOA includes:  Building/Space Identfficatfon (Address, floor or suite number, etc.)  Vacatfng Department  Occupying Department  Effectfve Dates of the Agreement*  Estfmated Cost of Occupancy (From PW Finance)  The Occupying Department’s cost center number (Budget Unit and Lower-Level Org provided by requestfng Department)  The allocated percentage of Space to be occupied. If multfple cost centers, requestfng Department will provide all informatfon. *Unless otherwise agreed, cost of occupancy charges will commence on the 1 st day of the month in which Occupying Department has possession. 549 4 For purposes of the DOA, occupancy cost is any cost or charge incurred by a tenant/occupant pursuant to its lease/occupancy which includes, but is not limited to:  Utflitfes and garbage service  Taxes and insurance  Heatfng, ventflatfon, and air conditfoning (HVAC) service  Elevator maintenance  Fire alarm maintenance and fire extfnguisher service  Building maintenance, grounds, recycling, and custodial services  Materials and supplies to maintain buildings and grounds  Debt service, if applicable Once an agreement is signed and if requestfng department requires capital project and/or moving services as they relate to the occupancy agreement, a separate On-Line Service Request for Capital Project services needs to be submitted for approval. B. Capital Projects Departments needing assistance with architectural services, space planning and programming, design, cost estfmatfng, remodel, renovatfon or project and constructfon management for buildings or related facilitfes may request those services from the PW Capital Projects Management Division (CPM). Minor maintenance and repair services will stfll be requested from PW Facilitfes through the Corrigo Work Order system available on the PW department intranet page. Apart from the exceptfons listed below, capital project requests must be made in conjunctfon with the annual budget preparatfon cycle. Exact deadlines for project request submittals will be conveyed in each year’s budget instructfons. Departments should use the summer/fall period to work with CPM to gather informatfon and cost estfmates to inform their capital project requests. Capital project requests are limited to the following project types: Renewal/Replacement: Repairing or replacing a facility components infrastructure to maintain its current use, value, and/or preserve its useful life. Examples of these types of projects include replacing a roof or HVAC unit or other building systems such as electrical and plumbing. This category can also include the replacement of interior finishes like paint or carpet that have been in place for 15 years or more and are in poor conditfon. 550 5 Scheduled Maintenance: New constructfon or other improvements identffied as part of the Facility Conditfon Assessments (FCA) completed on a recurring basis by the County to maintain up-to-date accurate conditfons of the County building portiolio. Enhancement: New constructfon, renovatfons, or other improvements that increase an asset’s value, useful life, or change its use. Examples of these include workspace expansions, tenant improvements, changing interior finishes, new cubicles, ADA improvements to remove barriers to accessibility, a new office or clinic, or retrofitting a building for new or expanded use, etc. Feasibility and planning study requests are also included in this category. Outside of the submittal period, most requests for capital projects will not be approved unless they meet one of the following exceptfons:  Life safety or code related required repairs/upgrades  Emergency repairs due to failure of a system  Damage due to natural event or deliberate acts Requests for projects during the budget submittal window, usually December/January but exact dates will be outlined each year in that Fiscal Year’s budget instructfons, will be reviewed by the budget team in the CAO with the requestfng department(s) and PW CPMD or RED staff as appropriate for possible approval and funding in the proposed budget. Priority will be given to proposals in keeping with the CPFM, especially those facilitfes that are designated for contfnuing long-term use by the County. Public Works also maintains informatfon on each facility through its Facilitfes Conditfon Assessment (FCA) program, and projects that address deficiencies noted in those reports will also be given priority. Additfonal criteria may be developed by the CAO budget team depending on the relatfve needs of the upcoming budget cycle. V. PROJECT DELIVERY Project delivery is a partnership between the Public Works staff and the department requestfng the services. The department requestfng services or benefitting from a capital project has to insure they have the proper staff assigned to the project to allow for tfmely decision making throughout the project tfmeline. At a minimum a single point of contact should be established by the department director or designee for each project. More complex projects may require more than one department staff be assigned to assist the project team in making decisions necessary to keep a project moving. The most complex projects may require direct contact between the project delivery staff and the department head or other department executfve team members. Identffying department staff who can maintain contfnuity and tfmely communicatfon with the project delivery team is essentfal for project delivery. 551 6 The Public Works Department is responsible for the constructfon of multfple capital improvement projects, including minor renovatfons, maintenance, repairs, tenant improvements, and new constructfon. These projects are subject to procurement methods as outlined by the Public Contract Code, including the Uniform Public Constructfon Cost Accountfng Act, which the County has adopted, and County ordinances and polices. To ensure the proper oversight of projects, the following policy guidelines are established: A. Projects under $500,000. Projects under $500,000 can be managed by PW Facilitfes staff and not necessarily assigned a project manager from PW CPM. In additfon, projects that mainly consist of building system replacement, maintenance or repair that are more than $500,000 may be assigned to PW Facilitfes staff at the discretfon of the PW Director or senior staff. Large scale facility maintenance projects, building system repair and replacement, and minor tenant improvements are usually done by PW staff with the assistance of On-Call Trades (Electrical, Plumbing, HVAC) contracts that are solicited (and bid) on a regular basis and managed by Public Works. Use of these On-Call Trade contracts is intended for routfne or recurring maintenance and repair work for the preservatfon or protectfon of facilitfes and emergency call outs. PW Facilitfes staff are best situated to supervise and manage these projects. Projects in this range that require complex permitting, adherence to specific procurement procedures (State or federal grant guidelines) will be administered by PW CPM. B. Projects $500,000 - $2 million Projects in this cost range will be assigned to PW CPM staff as the primary project manager. Projects $1 million or less are generally not bid out on an individual basis and may be completed by Job Order Contractors (JOCs) or On-Call Trade contractors. Projects over $1 million must be formally bid and include a Project Labor Agreement (PLA) among the contractor, building trades council, and the County. PW CPM staff are best situated to manage these projects and coordinate, as needed, with PW Facilitfes staff to deliver these projects. C. Projects between $2,000,000 and $10,000,000 Projects in this cost range will be assigned to a project team led usually by a senior PW CPM project manager and comprising an architect, general and sub-contractors, and potentfally other entftfes like civil engineers, specialized testfng services and other specialists. The project team leader may be assisted by one or more constructfon management (CM) staff from the on- call list of approved constructfon management firms maintained by PW. The day-to-day project supervision will be provided by on-call CM staff with PW CPM staff providing overall project supervision, budget oversight and ensuring facilitatfon between project and County staff as needed. 552 7 Projects in this category are usually procured with individual solicitatfons by a request for proposals (RFP), request for qualificatfons (RFQ) or a standard bid process, although they may also represent a combinatfon or aggregatfon of similar smaller projects t hat are combined to achieve cost efficiencies. D. Projects over $10,000,000 Due to their complexity, projects in this category require specialized oversight that is generally beyond the capacity of individual PW CPM staff and require a dedicated multfdisciplinary management team. The County will generally procure the services of a constructfon management firm by a solicitatfon through RFP or RFQ. PW CPM will assign a senior CPM staff member for liaison with the selected CM team and to help with processing project payments and other County staff facilitatfon. Finally, projects in this category often have high visibility or other concerns and the County Administrator may assign CAO staff to serve as executfve project manager at his/her discretfon. It is understood that projects in this category often have unique characteristfcs that may inform or dictate the best procurement method. The County strongly supports the use of collaboratfve procurement methods, such as design-build or future collaboratfve approaches that may be allowed under State legislatfon for projects of this size. The County’s proven success with delivering projects using collaboratfve approaches has shown that this approach can save tfme and avoid project claims compared to more traditfonal non-collaboratfve approaches. Originating Department(s): County Administrator’s Office Public Works Department Information Contacts: County Administrator’s Office – Management Analyst Liaison Public Works – Real Estate Division, Principal Real Property Agent Public Works – Capital Projects Division Manager Update Contact: County Administrator – Chief Assistant County Administrator Public Works Department – PW Director Monica Nino County Administrator 553 Attachment A Program/Project Recommended Allocation Amount Funding Period (to be kept separate from baseline in future years) Recommended Allocation Recipient CORE Street Outreach 900,000$ 3-years Health Services Department Homeless Prevention & Diversion 1,000,000$ RFP 3-years Health Services Department Rapid Rehousing 1,500,000$ RFP 2-years Health Services Department Interim Bridge Housing 4,000,000$ RFP 2-years Health Services Department TOTAL PRIORITY 1:7,400,000$ CSW Staff (3)262,479$ 1-year Health Services Department BH Mobile on Demand 669,747$ 1-year Health Services Department TOTAL PRIORITY 2:932,226$ AB 109 Community Programs 210,000$ 1-year Probation Department CCHS - Detention Health Services 250,000$ 1-year Health Services District Attorney 190,479$ 1-year District Attorney Public Defender 182,897$ 1-year Public Defender TOTAL DEPT/CBO MOD REQUESTS:833,376$ County + CBO Housing Services Coordination 434,000$ 2-years TBD Evaluation of County HR practices and data tracking & reporting capacity RE: hiring of reentry candidates 150,000$ 1-year TBD Cultural Sensitivity Training for Providers working with Justice Populations 50,000$ 1-year TBD CBO Provider Training on working with Reentry Clients w/ BH Issues 50,000$ 1-year TBD TOTAL DEPT/CBO TRAINING & PROJECT SUPPORT:684,000$ DA MCRITF Facility and Lease Cost 330,000$ 3-years District Attorney TOTAL DA MCITF:330,000$ TOTAL FUNDING ALLOCATION RECOMMENDED 10,179,602$ District Attorney Major Crimes Investigative Task Force Public Protection Committee and CCP - CCP EC Approved AB 109 One-time Funded Projects Departmental/CBO Budget Modification Requests Departmental/CBO Training & Project Support Priority 1: Housing Priority 2: Behavioral Health 554 555 556 557 558 559 560 561 562 563 564 565 566 1 CONTRA COSTA COUNTY MENTAL HEALTH COMMISSION BYLAWS Last Amended and Approved by the Board of Supervisors: September 21, 2021 567 2 TABLE OF CONTENTS Article I Name of Organization Page 1 Section 1 Name of Organization Page 1 Article II Definitions Section 1 Definitions Page 1 Page I Article III General Provisions Pages 1-2 Section 1 Section 2 Authority Mandated Roles and Responsibilities Page 1 Pages 1-2 Article IV Membership Pages 2-4 Section 1 Section 2 Membership Attendance Pages 2-3 Page 3 Section 3 Section 4 Terms Vacancies and Recruitment Pages 3-4 Page 4 Article V Meetings Section 1 Regular Meetings Pages 4-5 Page 4 Section 2 Order of Business Page 4 Section 3 Quorum Page 4 Section 4 Closed Session Page 5 Section 5 Special Meetings Page 5 Section 6 Open Meetings Page 5 Section 7 Decisions and Actions of the Commission Page 5 Section 8 Addressing the Commission Page 5 Article VI Nomination, Election and Removal of Officers Pages 5-6 Section 1 Nomination of Officers and Executive Committee Members Page 5 Section 2 Election Pages 5-6 Section 3 Terms of Office Page 6 Section 4 Removal of Officer Page 6 Article VII Duties of Officers Pages 6-7 Section I Duties of the Chairperson Page 6 Section 2 Duties of the Vice Chairperson Page 6 Section 3 Temporary Chairperson Page 7 Article VIII Committees Page 7-9 Section 1 Creation of Committees Page 7 Section 2 Standing Committees Pages 7-8 Section 3 Executive Committee Page 8 Section 4 Task Forces Pages 8-9 Section 5 Ad Hoc Committees Page 9 Section 6 Commission Representative Page 10 Article IX Commission/Mental Health Division Relationship Page 10 Section 1 Staff Support Page 10 Section 2 Staff Attendance at Meetings Page 10 Section 3 Actions Page 10 Article X Bylaws Amendments Page 10 Section 1 Amendments Page 10 568 CONTRA COSTA COUNTY MENTAL HEALTH COMMISSION AMENDED BYLAWS APPROVED BY BOS SEPTEMBER 21, 2021 3 ARTICLE I NAME OF ORGANIZATION SECTION 1. NAME OF ORGANIZATION 1.1 Name The name of the organization shall be the "Contra Costa County Mental Health Commission." ARTICLE II DEFINITIONS SECTION 1. DEFINITIONS 1.1 The following definitions shall apply to the Contra Costa County Mental Health Commission Bylaws: a) Better Government Ordinance means the Contra Costa County Ordinance regarding open meetings and public records, commencing with the Contra Costa County Code §25-2.202 b) Board means the Contra Costa County Board of Supervisors c) Brown Act means the Ralph M. Brown Act of 1974, commencing with section 54950 of the California Government Code d) Commission means the Contra Costa County Mental Health Commission e) Commissioner means a member of the Commission f) Consumer means a person who is receiving or has received mental health services g) Consumer Representative means a Consumer who is a member of the Commission h) County means Contra Costa County i) Family Member means a parent, spouse, registered domestic partner, sibling, or adult child of a consumer j) Mental Health Director means the person serving as the director of the Contra Costa County Mental Health Department k) Mental Health Department means the Contra Costa County Mental Health Department 1) Supervisor means a mem ber of the Contra Costa County Board of Supervisors ARTICLE III GENERAL PROVISIONS SECTION 1. AUTHORITY 1.1 Establishment The Contra Costa County Mental Health Commission ("Commission" hereinafter) was established by order of the Contra Costa County Board of Supervisors on June 22, I 993, pursuant to the Bronzan McCorquodale Act, Stats. 1992, c. 1374 (AB. 14) to serve in an advisory capacity to the Board of Supervisors. SECTION 2. MANDATED ROLES AND RESPONSIBILITIES 2. 1 Mandates a) Pursuant to Welfare and Institutions Code Section 5604.2 (a) and (b), as it may be amended from time to time, the Commission shall do all of the following: 1) Review and evaluate the County's mental health needs, services, facilities , and special problems. 569 CONTRA COSTA COUNTY MENTAL HEALTH COMMISSION AMENDED BYLAWS APPROVED BY BOS SEPTEMBER 21, 2021 4 2) Review any County agreements entered into pursuant to Section 5650 of the Welfare & Institutions Code. 3) Advise the Board of Supervisors and the Mental Health Director as to any aspect of the County 's mental health program. 4) Review and approve the procedures used to ensure citizen and professional involvement at all stages of the planning process. 5) Submit an annual report to the Board of Supervisors on the needs and performance of the county's mental health system. 6) Review and make recommendations on applicants for the appointment of a Mental Health Director. The Commission shall be included in the selection process prior to the vote of the Board of Supervisors. 7) Review and comment on the County's performance outcome data and communicate its find ings to the California Mental Health Planning Council. 8) Assess the impact of the realignment of services from the state to the county, on services delivered to clients in this County. 9) Perform those additional duties as may be directed by the Board of Supervisors. b) Pursuant to Section 5848 (b) and (c) of the Welfare & Institutions Code: 1) The Commission shall conduct a public hearing on the draft three-year program and expenditure plan, and annual updates at the close of the required 30-day comment period and review the adopted plan or update and make recommendations to the County Mental Health Director for revisions. ARTICLE IV MEMBERSHIP SECTION 1. MEMBERSHIP 1.1 Composition a) The Commission shall consist of fifteen (15) members appointed by the Board of Supervisors, plus one member of the Board of Supervisors and an alternate assigned to be a representative to the Commission. Each member of the Board of Supervisors shall have three (3) members representing his or her district. The specific seat to be assigned to each nominee will be determined by the mem ber of the Board of Supervisors making the nomination. b) The following rules shall apply to membership on the Commission: 1) One (1) member of the Board of Supervisors shall be a member of the Commission. The Board of Supervisors shall also appoint one (1) Supervisor to serve as an alternate member. 2) Fifty percent (50%) of the Commission membership p shall be consumers or the parents, spouses, siblings, or adult children of consumers, who are receiving or have received mental health services. At least twenty-percent of the Commission membership shall be Consumers and at least twenty-percent shall be Family Members. If at least twenty percent of the total Commission membership is not comprised of Consumers and/or if at least twenty-percent of the total Commission membership is not comprised of Family Members, a Commissioner for the u nderrepresented category may be selected from any Supervisorial district, if there are no applicants from the impacted district. If it is not possible to secure membership as specified from among persons residing in the 570 CONTRA COSTA COUNTY MENTAL HEALTH COMMISSION AMENDED BYLAWS APPROVED BY BOS SEPTEMBER 21, 2021 5 County, the Board may substitute representatives of the public interest in mental health who are not employees of County Mental Health , Department of Health Care Services or on staff or a paid member of a governing body of a mental health contract agency. c) On this Mental Health Commission, membership shall consist of: 1) One (1) member of the Board of Supervisors 2) Five (5) members shall be Consumer Representatives - individuals who are receiving or have received mental health services, preferably in Contra Costa County. 3) Five (5) members shall be Family Members - parents, spouses, registered domestic partners, siblings or adult children of consu mers who are receiving or have received mental health services, preferably in Contra Costa County. 4) Five (5) members shall be Members-at-Large - individuals who have experience and knowledge of the mental health system, preferably in Contra Costa County. 1.2 Demographic and Ethnic Representation a) The Commission membership should reflect the ethnic diversity of the client population in the County. b) The composition of the Commission shall represent the demographics of the County as a whole, to the extent feasible. 1.3 Membership Restrictions a) No member of the Commission or his or her spouse shall be: 1) A full-time or part-time employee of any Contra Costa County department that is d irectly involved in the provision of mental health services; or 2) An employee of the State Department of Health Care Services; or 3) An employee of, or a paid member of, the governing body of a mental health contract agency. b) Commission members must be eighteen (18) years of age or older and, except as otherwise provided in these Bylaws, must reside in Contra Costa County. c) Members of the Commission shall abstain from discussing or voting on any issue in which the member has a financial interest as defined in Section 87103 of the Government Code. SECTION 2. ATTENDANCE 2.1 Attendance requirements a) Regular attendance at Commission meetings is mandatory for all Commission members. 1) A member who has four (4) unexcused absences from regularly scheduled full Commission meetings in any consecutive twelve-month period, as opposed to calendar year, shall be deemed to have resigned from the Commission. In such event, the former Commission member’s status will be noted at the next scheduled Commission and shall be recorded in the Commission’s minutes. The Chairperson shall, without further direction from the Commission, apprise the Board of Supervisors of the member’s resignation and request the appointment of a replacement. 2) A Commissioner's absence from a regularly scheduled Commission meeting may be excused in the case of an unforeseen, extraordinary circumstance, including but not limited to major illness, natural disaster, or civil unrest. Commissioners shall obtain consent from the Chair at least one day prior to the meeting, for any planned absences. Excused absences will be recorded in the meeting minutes as an "excused absence". b) Each Commissioner will ensure that when s/he attends Commission-sponsored meetings (excluding Commission and Commission Committee meetings) or activities representing her/himself as a Commissioner, s/he expresses only those views approved by the Commission. 571 CONTRA COSTA COUNTY MENTAL HEALTH COMMISSION AMENDED BYLAWS APPROVED BY BOS SEPTEMBER 21, 2021 6 c) Regular attendance of one standing Commission Committee, with the exception of Executive Committee, is mandatory for all Commission members. 1) A member who has four (4) unexcused absences from regularly scheduled Commission Committee meetings in any consecutive twelve-month period shall be deemed to have resigned from the Committee. In such event the former Committee member’s status will be noted at the next scheduled Committee meeting and shall be recorded in the Committee’s minutes. The resigned member shall choose a different Committee on which to serve. SECTION 3. TERMS 3.1 Duration The term of each member of the Commission shall be three (3) years in duration. Terms shall be staggered so that approximately one-third (1/3) of the appointments end each year. All terms end on June 30 in the appropriate year. The Supervisor appointed to the Commission serves until replaced by the County Board of Supervisors. SECTION 4. VACANCIES AND RECRUITMENT 4.1 Role of the Commission The role of the Commission in recruitment of new commissioners is at the discretion of and to the extent requested by the Board of Supervisors. 4.2 Applications The Commission is encouraged to help identify and recruit qualified applicants to apply for any vacancies on the Commission. 4.3 Commission Identification and Recruitment of Applicants a) Pursuant to Article IV, section 1.2, the Commission shall, to the extent feasible, identify and encourage applicants who will assist the County in maintaining a Commission that represents and reflects the diversity and demographics of the County as a whole, as provided in the Welfare & Institutions Code. b) To the extent possible, the Commission shall identify and encourage applicants who have experience and knowledge of the mental health system, preferably in the County. 4.4 In order for applicants being considered for the Mental Health Commission to have a better understanding of their potential role, responsibilities, and restrictions as a Commissioner, applicants are encouraged to attend at least one Commission meeting, and also encouraged to meet with the Commission Chair, Commission Vice Chair or other commissioners prior to their appointment. 4.5 The Chair and Executive Committee of the Mental Health Commission shall coordinate appropriate training and orientation of all newly appointed commissioners. ARTICLE V MEETINGS SECTION 1. REGULAR MEETINGS 1.1 Regular Meetings Meetings of the Mental Health Commission shall be held monthly. 1.2 Schedule of Meetings The meeting schedule for the following year shall be set in the month of December. If no meeting will be convened during the month of December, the meeting schedule shall be set at the last regular meeting of the calendar year. Meeting schedules shall be available online. 1.3 Minimum Number A minimum of eleven (11) meetings shall be held per year. 572 CONTRA COSTA COUNTY MENTAL HEALTH COMMISSION AMENDED BYLAWS APPROVED BY BOS SEPTEMBER 21, 2021 7 1.4 Holidays If the regular meeting date falls on a holiday , a new meeting date shall be selected. SECTION 2. ORDER OF BUSINESS 2.1 Agendas Agendas shall be prepared for regular Commission and Executive Committee meetings at the direction of the Commission Chairperson. When feasible, agendas shall be e-mailed and mailed seven (7) days prior to the meeting, but at a minimum 96 hours prior to the meeting. Agendas shall be posted, e-mailed and mailed and made available to the public in accordance with the Brown Act and the County's Better Government Ordinance. SECTION 3. QUORUM A quorum is one person more than one-half of the appointed members. The Commission must have a quorum present in order to hold a meeting . SECTION 4. CLOSED SESSION The Commission may not conduct closed sessions. SECTION 5. SPECIAL MEETINGS Special meetings of the Commission may be called at any time by the Chair or by a majority of the members of the Commission in accordance with the Brown Act and the County's Better Government Ordinance. SECTION 6. OPEN MEETINGS All meetings of the Commission, including all meetings of its Executive Committee, standing committees , task forces and ad hoc committees shall comply with the Brown Act and the County 's Better Government Ordinance. SECTION 7. DECISIONS AND ACTIONS OF THE COMMISSION Unless otherwise stated, all matters coming before the Commission for action shall be determined by a majority of the Commissioners appointed. SECTION 8. ADDRESSING THE COMMISSION Public Comment shall be allowed on any items of interest to the public that are within the subject matter jurisdiction of the Commission, both agendized and non-agendized items, in accordance with the Brown Act and the County's Better Government Ordinance. The Chairperson may limit the amount of time a person may use in addressing the Commission on any subject, provided the same amount of time is allotted to every person wishing to address the Commission. SECTION 1. NOMINATION OF OFFICERS AND EXECUTIVE COMMITTEE MEMBERS 1.1 Ad Hoc Nominating Committee An Ad Hoc Nominating Committee shall be appointed in the month of August. During the September meeting, the Ad Hoc Nominating Committee shall announce the solicitation of nominations from the Commission members and obtain the nominee 's consent to serve. At the October meeting, a slate of nominees will be announced. 1.2 Nominations In the event of a vacancy in the office of Chairperson, Vice Chairperson or an Executive ARTICLE VI NOMINATION, ELECTION AND REMOVAL OF OFFICERS 573 CONTRA COSTA COUNTY MENTAL HEALTH COMMISSION AMENDED BYLAWS APPROVED BY BOS SEPTEMBER 21, 2021 8 Committee member during the term of office, nominations will be taken , nominees ' consent to serve will be obtained, and nominees will be announced at the next regularly scheduled Commission meeting. SECTION 2. ELECTION 2.1 Timing of The Commission shall elect a Chair person , Vice Chairperson and members of the Executive Committee at the November or next regular meeting of the Commission following the announcement of nominations as set forth in Section I. 2.2 Assumption of Office The newly-elected Chairperson, Vice Chairperson and Executive Committee shall assume office January 1 and serve through December 31 of that year. In the case of a mid-term appointment, the elected Chairperson, Vice Chairperson or members of the Executive Committee will complete the remainder of the normal term. 2.3 Conduct of Election The election will be conducted publicly through the use of signed ballots. Ballots will be announced and counted publicly by the Ad Hoc Nominating Committee. The election of each officer will carry with a majority vote of the Commission. In the case of a tie vote, the Commission may re-cast ballots until the tie is broken. If, in the opinion of the Chairperson, the tie will not be broken within a reasonable number of attempts, the election may be deferred until the next scheduled Commission meeting and the current seated officer will remain in office until a new officer is elected. SECTION 3. TERMS OF OFFICE The Officers of the Commission, the Chairperson and Vice Chairperson, shall serve no more than three (3) consecutive terms of one year each in the same position. This will not preclude an individual from serving as Chairperson or Vice Chairperson after one (1) year of having not served. SECTION 4. REMOVAL OF OFFICER 4.1 Grounds for Removal The Commission, by a majority of the Commissioners appointed, may remove the Chairperson and/or Vice Chairperson from office and relieve him/her of his/her duties 4.2 Nominations After Removal In the event of removal of the Chairperson and/or Vice Chairperson, the Ad Hoc Nominating Committee shall meet and present nominations for the vacant position(s) at the next regularly scheduled Commission meeting. ARTICLE VII DUTIES OF OFFICERS SECTION 1. DUTIES OF THE CHAIRPERSON 1.1 Meetings a) The Chairperson shall preside at all meetings of the Commission and perform duties consistent with these Bylaws and the Welfare and Institutions Code b) The Chairperson shall conduct meetings, maintain order and decorum, and decide questions of procedure in accordance with these Bylaws and in consultation with County staff via the Executive Assistant to the Commission. c) The Chairperson shall conduct all meetings in the manner required by the Brown Act and the County's Better Government Ordinance. 574 CONTRA COSTA COUNTY MENTAL HEALTH COMMISSION AMENDED BYLAWS APPROVED BY BOS SEPTEMBER 21, 2021 9 1.3 Other Duties The Chairperson shall be in consultation with the Mental Health Director. SECTION 2. DUTIES OF THE VICE CHAIRPERSON In the event of the Chairperson's absence from a Commission meeting or inability to act, the Vice Chairperson shall preside and perform all duties of the Chairperson. In the case of removal of the Chairperson, the Vice Chairperson shall perform all duties of the Chairperson until new elections can be held. SECTION 3. TEMPORARY CHAIRPERSON In the event both the Chairperson and Vice Chairperson are absent from a Commission meeting or are unable to act, the members shall, by order fully entered into their records, elect one of their members to act as Chairperson Pro Tern. The Chairperson Pro Tern shall perform the duties of the Chairperson until such time as the Chairperson or Vice Chairperson resumes his or her duties. ARTICLE VIII COMMITTEES SECTION 1. CREATION OF COMMITTEES Pursuant to the rules set forth herein, the Commission may create committees which can be standing committees, task forces or ad hoc committees as needed. SECTION 2. STANDING COMMITTEES 2.1 Mission Statement Each standing committee shall develop a Mission Statement. The Mission Statement is subject to approval by the Commission and shall be submitted to the Commission for approval no later than 60 days after establishment of the committee. 2.2 Composition Each standing committee shall consist of a minimum of three (3) and a maximum of five (5) members of the Commission. 2.3 Appointment and Terms a) The Commission may appoint Commission members to standing committees. b) The terms of the Committee Chairpersons and Vice Chairpersons shall be one (1) year. c) There are no limits on the number of terms an individual may serve as Committee Chairperson or Vice Chairperson. 2.4 Meetings/Actions a) All matters coming before a standing committee shall be determined by a majority of the Commissioners on the committee. b) All standing committee meetings shall be conducted in accordance with the Brown Act and the County Better Government Ordinance. c) All actions approved by a stand ing committee will be referred to the Commission for final approval. 2.5 Chairpersons, Vice Chairpersons a) Selection l ) Each standing committee shall have a Chairperson and may have a Vice Chairperson who are selected by the Committee. 2) In the event of a vacancy in the position of Chairperson or Vice Chairperson of a standing committee, the Commission Chairperson may serve as temporary Chairperson of the 575 CONTRA COSTA COUNTY MENTAL HEALTH COMMISSION AMENDED BYLAWS APPROVED BY BOS SEPTEMBER 21, 2021 10 standing committee for up to sixty (60) days while the Committee selects a new Chairperson or Vice Chairperson. b) Duties 1) The Chairperson shall preside at all meetings of the standing committee and perform his or her duties consistent with the procedures outlined herein. The Chairperson shall work in consultation with the Commission Chairperson. 2) The Chairperson shall direct the preparation and distribution of agendas for their respective standing committee meetings as required by the Brown Act and the County's Better Government Ordinance. 3) The Chairperson shall provide monthly reports to the Commission regarding the activities of the standing committee and is encouraged to provide an outline of the monthly report to the Executive Assistant to the Commission for use in preparation of the Minutes. SECTION 3. EXECUTIVE COMMITTEE 3.1 Purpose The Executive Committee is charged with acting on the decisions of the Mental Health Commission. Its primary focus is to identify and avail any reasonable resources needed to deliberate over agenda items of the general membership, committee, task force or ad hoc committee meetings 3.2 Composition The Commission Chairperson, and Vice Chairperson shall be members of the Executive Committee. Additional members shall be elected by the Commission. The Executive Committee shall consist of a minim um of three (3) members and a maximum of five (5) members. 3.3 Term Elected members of the Executive Committee shall serve for one calendar year. SECTION 4. TASK FORCES 4.1 Purpose Task forces shall be time-limited and have a stated purpose beyond the scope of regular Commission responsibilities approved by the Commission and shall be req uired to report back to the Commission regarding progress toward its stated purpose. 4.2 Composition Each task force shall consist of a minimum of three (3) members and a maximum of five (5) members. Non-Commissioners may be appointed from the community as non-voting members when special expertise, advice or opinion is desired, at the discretion of the Commission, but shall not exceed one half (1/2) of the membership of the Task Force. All task force members shall conform to the Mental Health Division client confidentiality statement. 4.3 Appointment and Terms The Commission shall appoint Commission and non-Commission members to task forces based upon a majority vote of the Commission. The terms of all task force members shall be until the task force has completed its stated purpose. 4.4Meetings/ Actions All meetings shall be conducted in accordance with the Brown Act and the Contra Costa County Better Government Ordinance. All matters coming before a task force shall be determined by a majority of the members of the task force. 4.5 Chairpersons a) Selection 1) Each task force shall have a Chairperson and may have a Vice Chairperson, selected by 576 CONTRA COSTA COUNTY MENTAL HEALTH COMMISSION AMENDED BYLAWS APPROVED BY BOS SEPTEMBER 21, 2021 11 the members of the task force. In the event of a vacancy in the position of Chairperson of a task force, the Commission Chairperson may serve as temporary Chairperson of the task force for up to sixty (60) days while the Task Force selects a new Chairperson. b) Duties 1) The Chairperson shall preside at all meetings of the task force and perform his or her duties consistent with the procedures outlined herein. The Chairperson shall work in consultation with the Commission Chairperson. 2) The Chairperson shall d irect the preparation and distribution of agendas for the task force in the manner required by the Brown Act and the County's Better Government Ordinance. 3) The Chairperson shall provide monthly reports to the sponsoring standing committee or the Commission. 4.6 Removal The Chairperson of the task force may request of the Chair of the Commission replacement of a member who fails to regularly attend the task force meetings. SECTION 5. AD HOC COMMITTEES 5.1 Purpose Ad Hoc Committees shall be established by the Commission as needed to address issues within the normal course of Commission responsibilities, including but not limited to applicant interviews and officer nominations. They shall be required to report back to the Commission. 5.2 Composition An ad hoc committee shall consist of a minimum of three (3) and a maximum of five (5) members of the Commission. 5.3 Appointment The Commission shall appoint Commission members to an ad hoc committee. 5.4 Meetings/Actions All matters coming before an ad hoc committee shall be determined by a majority of the members of the ad hoc committee. 5.5 Chairpersons a) Selection Each ad hoc committee shall have a Chairperson, and may have a Vice Chai rperson, selected by a majority of the members of the ad hoc committee. In the event of a vacancy in the position of Chairperson of an ad hoc committee, the Commission Chairperson may serve as temporary Chairperson of the ad hoc committee for up to sixty (60) days while the ad hoc committee selects a new Chairperson. b) Duties 1) The Chairperson shall preside at all meetings of the ad hoc committee and perform his or her duties consistent with the procedures outlined herein. The Chairperson shall be in consultation with the Commission Chairperson. 2) The Chairperson shall direct the preparation and distribution of agendas for the ad hoc committee in the manner required by the Brown Act and the County's Better Government Ordinance. 3) The Chairperson shall provide monthly reports to the Commission. 5.6 Removal The Chairperson of the ad hoc committee may request of the Chair of the Commission replacement of a member who fails to regularly attend the ad hoc committee meetings. 577 CONTRA COSTA COUNTY MENTAL HEALTH COMMISSION AMENDED BYLAWS APPROVED BY BOS SEPTEMBER 21, 2021 12 SECTION 6. COMMISSION REPRESENTATIVE The Commission shall appoint an officer or other member of the Commission as the Commission Representative to the California Association of Local Mental Health Boards/Commissions. The Commission Representative shall represent the Mental Health Commission at statewide meetings and to report back to the Commission. SECTION 1. STAFF SUPPORT The County's Mental Health Division provides clerical support services to assist the Commission in the management of its operations and activities. The Executive Assistant shall maintain all necessary records . The budget of the Mental Health Division shall fund the position of the Executive Assistant to the Mental Health Commission. SECTION 2. STAFF ATTENDANCE AT MEETINGS The Mental Health Division staff provides information to the Commission and its committees regarding agenda items and attends meetings on a regular basis. SECTION 3. ACTIONS The Commission by its Chairperson shall regularly inform the Mental Health Director of Commission actions. ARTICLE X BYLAW AMENDMENTS SECTION 1. AMENDMENTS These Bylaws may be amended by a majority vote of the Commission in a regularly scheduled meeting as defined at Article V, Section 1. Before the Commission may consider or vote on Bylaw amendments , proposed amendments shall be submitted in writing to Commission members at least thirty (30) days prior to the meeting date at which they are to be considered. 578 Section 2. Attendance 1.2.1 Attendance requirements: 1.a) Regular attendance atof Commission meetings is mandatory for all Commission members. 1) 1. Unexcused Absences: A Commission member who has four (4) unexcused absences from is required to contact the Commission Chairperson and the administrative assistant at least 24 hours before a regularly scheduled meeting if they are unable to attend. Failure to do so will result in an unexcused absence. A Commission member who has four (4) unexcused absences from a regularly scheduled full Commission meetingscommission meeting in any consecutive twelve-month period, as opposed to calendar year, shallwill be deemed to have automatically resigned from the Commission. In such event, the former Commission member’s status will be noted at the next scheduled Commission meeting and shall be recorded in the Commission’smeeting minutes. The Commission Chairperson shall, without further direction from the Commission, apprise the appointing Supervisor and request the Board of Supervisors ofto remove the member’s resignationappointee and request the appointment of a replacement. A Commissioner's 2. Excused Absences: 1. A Commission member's absence from a regularly scheduled Commission meeting may be excused in the case of an unforeseen, extraordinary circumstance, includingto include but not limited to major illness, natural disaster, or civil unrest. Commissioners and unexpected family emergencies. They also include some unscheduled absences, such as surgical procedures, jury duty, funerals, and scheduled vacations. Commission members shall obtain consent from the ChairCommission Chairperson at least one day prior to the meeting, for any planned absences. Excused absences will be recorded in the meeting minutes as an "“excused absence"..” b) Each Commissioner will ensure that when s/he attends Commission-sponsored meetings (excluding Commission and Commission Committee meetings) or activities representing her/himself as a Commissioner, s/he expresses only those views approved by the Commission. c) Regular attendance of one standing Commission Committee, with the exception of Executive Committee, is mandatory for all Commission members. 1) A member who has four (4) unexcused absences from regularly scheduled Commission Committee meetings in any consecutive twelve-month period shall be deemed to have resigned from the Committee. In such event the former Committee member’s status will be noted at the next scheduled Committee meeting and shall be recorded in the Committee’s minutes. The resigned member shall choose a different Committee on which to serve. 3. Leave of Absence: A Commission member who does not wish to resign and needs a leave from 579 the Commission commitments may request a leave of absence for illness or personal reasons for a period of up to three (3) months. The request must be submitted in writing to the Commission Chairperson, who will inform the appointing Supervisor. A Commission member may request an extension to their leave by submitting a request in writing to the Commission Chairperson, who will forward the request to the appointing Supervisor for approval. 580 Proposed Changes to Contra Costa County Mental Health Commission Bylaws For Contra Costa County Board of Supervisors Approval Section 2. Attendance 2.1 Attendance requirements: a) Regular attendance of Commission meetings is mandatory for all Commission members. 1. Unexcused Absences: A Commission member is required to contact the Commission Chairperson and the administrative assistant at least 24 hours before a regularly scheduled meeting if they are unable to attend. Failure to do so will result in an unexcused absence. A Commission member who has four (4) unexcused absences from a regularly scheduled full commission meeting in any consecutive twelve-month period, as opposed to calendar year, will be deemed to have automatically resigned from the Commissio n. In such event, the Commission member’s status will be noted at the next Commission meeting and recorded in the meeting minutes. The Commission Chairperson shall, without further direction from the Commission, apprise the appointing Supervisor and request the Board of Supervisors to remove the appointee and request the appointment of a replacement. 2. Excused Absences: A Commission member's absence from a regularly scheduled Commission meeting may be excused to include but not limited to major illness and unexpected family emergencies. They also include some unscheduled absences, such as surgical procedures, jury duty, funerals, and scheduled vacations. Commission members shall obtain consent from the Commission Chairperson at least one day prior to the meeting for any planned absences. Excused absences will be recorded in the meeting minutes as an “excused absence.” 3. Leave of Absence: A Commission member who does not wish to resign and needs a leave from the Commission commitments may request a leave of absence for illness or personal reasons for a period of up to three (3) months. The request must be submitted in writing to the Commission Chairperson, who will inform the appointing Supervisor. A Commission member may request an extension to their leave by submitting a request in writing to the Commission Chairperson, who will forward the request to the appointing Supervisor for approval. 581 582 583 CCCAODS will provide reasonable accommodations for persons with disabilities planning to attend the meetings who should contact staff at least 24 hours before the meeting at (925) 335-3307. The Contra Costa County Alcohol and Other Drugs Advisory Board welcomes and encourages public participation at each meeting. Public comments on the agenda or any item of interest within the jurisdiction of the Contra Costa County Alcohol and Other Drugs Advisory Board are restricted to a maximum of three minutes per speaker. T opics not posted on the agenda may be addressed by the general public, however, California Law prohibits a Board or Commission from taking action on matters which are not on the agenda, unless in specific instances as stated under the Brown Act. Any person wishing to address this Board on matters not posted on the agenda should bring their request to the attention of the Chair, Vice Chair or Staff of the Board. Thank you. For more information, contact Fatima Matal Sol (925) 335-3307. “The mission of the Contra Costa County Alcohol and Other Drugs Advisory Board is to assess family and community needs regarding prevention and treatment of alcohol and other drug-related problems. Resultant findings and recommendations are forwarded to the Health Services Department and the Board of Supervisors. The Board also serves as an advocate for these findings and recommendations to the communities that we serve.” Contra Costa County Alcohol and Other Drugs Advisory Board 1220 Morello Avenue, Suite 101 Martinez, CA 94553 (925) 335–3307; fax (925) 335–3311 Date: May 23, 2024 To: Family and Human Services Committee, Contra Costa Board of Supervisors From: Fatima Matal Sol, Staff contact for the Alcohol and Other Drugs Advisory Board RE: Alcohol and Other Drugs Advisory Board – At Large Member Vacancy The Alcohol and Other Drugs Advisory Board (AODAB), in its continued efforts to maintain full membership that represents the diversity in our community and county, hereby makes the following recommendation to declare vacant the member-at-Large Seat 4 with a scheduled expiration date of June 30, 2026. NOMINEE SEAT TERM EXPIRATION Rhiannon Shires, Psy.D. Member-at-Large Seat 4 6/30/2026 After four years of serving with AODAB, Dr. Shires will be resigning from her seat to focus on new opportunities that will compromise her ability to maintain her time commitment to the Board. Accordingly, AOD staff will initiate outreach and recruitment efforts in the community to assist fill the vacancy. Should you have any questions, please contact me at: Phone: 925-335-3307 Email: Fatima.MatalSol@cchealth.org Thank you in advance for your kind consideration in this matter. District I Olivia Liou District 2 Shelley Clark District 3 Vacant District 4 Kristin Smith District 5 Logan Campbell At- Large Member Mimi Medalle Nicole Armstrong Roland Fernandez Rhiannon Shires Nicole Green Sadhika Pendyala At- Large Alternate Vacant Vacant Vacant 584 Seat Name Address District I Olivia Liou Richmond, CA District II Shelley Clark San Ramon, CA District III Vacant District IV Kristin Smith Concord, CA 94521 District V Logan Campbell Martinez, CA, 94553 At Large - 1 Mimi Medalle Walnut Creek, CA 94597 At Large - 2 Nicole Armstrong Pittsburg, CA 94565 At Large - 3 Roland Fernandez Pittsburg, CA 94565 At Large - 4 Rhiannon Shires Danville, CA At Large - 5 Nicole Green Pittsburg, CA 94565 At Large - 6 Sadhika Pendyala San Ramon, CA At Large - Alternate 1 Vacant At Large - Alternate 2 Vacant At Large - Alternate 3 Vaant Name Address Janelle Lafrades Pittsburg, CA District I 1 District II 3 District III 0 District IV 2 District V 4 District I 0 District II 0 District III 0 District IV 0 District V 0 Number of Applicants per District of Residence Current AODAB Representation Current AODAB Applicants Number of Apointed Members per District of Residence 585 District of Residence I II III IV V IV V V II V II District of Residence V Alcohol and Other Drugs Advisory Board As of May 20, 2024 586 587 AOD Board People Who Make a Difference Awards 2024 Page 1 of 2 Alcohol and Other Drugs Advisory Board of Contra Costa County PEOPLE WHO MAKE A DIFFERENCE AWARDS 2024 VOLUNTEER INDIVIDUAL District V – Supervisor Federal Glover Delano Johnson Delano Johnson has been an instrumental community member in the Pittsburg and Bay Point communities for over 15 years. He has helped hundreds of people struggling with substance use disorders by helping them seek and receive treatment as well as assisting with housing, employment, health insurance, and enrolling in school. Delano has worked directly with food banks, local churches and organizations to facilitate resident access to food, clothes, and hot showers. Throughout his years of volunteering, he has mobilized the community to come together to advocate for resources and support annual events. VOLUNTEER GROUP District IV – Supervisor Ken Carlson Contra Costa Crisis Center Volunteers The Contra Costa Crisis Center is a nonprofit organization that provides 24/7 services throughout the County to help people through crises by providing resources and connecting them to services. The services are available via phone call, text, and an online database of resources. The Contra Costa Crisis Center consists of a multidisciplinary team that also includes volunteers who are an instrumental part in supporting callers by providing emotional support and encouragement. By utilizing motivational interviewing techniques, volunteers assist many of the callers as they struggle with addiction issues. Volunteers make referrals to local resources, such as to Contra Costa County’s Behavioral Health Access Line to link individuals to a broad variety of Behavioral Health services. NON-VOLUNTEER INDIVIDUAL District IV – Supervisor Ken Carlson Justin Phillips Justin Phillips is the Options Recovery Services’ Executive Director who has expanded Options’ Outpatient Substance Use Treatment from Alameda County to Contra Costa. Located in Concord, since its opening in 2022, Options has served over 373 clients. In 2023, the first group of clients who graduated from Options’ celebrated their recovery with over twelve months of continuous drug and alcohol-free lives. During the pandemic, Options delivered in-person outpatient services for clients. Mr. Phillips went above and beyond by offering the unhoused population necessary resources such as hygiene supplies, clothing and food embodying a full scope continuum of care. In addition, Options hired bilingual staff to remove barriers and expand services to the Spanish -speaking population. Mr. Phillips has been a catalyst in expanding services in Contra Costa and going above and beyond in the community. NON-VOLUNTEER GROUP District IV – Supervisor Ken Carlson Pueblos Del Sol Pueblos Del Sol is a substance use treatment facility that offers detox and residential treatment for men in Concord, CA. Pueblos Del Sol offers Spanish-Speaking and culturally diverse services to clients, previous alumni, and incorporates family members and friends as an integral component to recovery services. Testimonies submitted by clients, alumni, and family members and friends share that the program and staff go above and beyond to create a safe, successful, and inclusive environment. Pueblos Del Sol is an exceptional example that it takes a multidisciplinary approach and team to provide high-level care in a substance use treatment program. NON-VOLUNTEER GROUP District II - Supervisor Candace Andersen Discovery Counseling Center Discovery Counseling Center is located in South County and has been serving the community for over 50 years providing mental health and substance use services. One school-based program that Discovery Counseling Center operates is the Alternative to Suspension Program (ASP) that is designed to support students and families in the San Ramon Valley Unified School District (SRVUSD) for students who are caught on campus or at school activities using substances. Students are then referred to the ASP where students participate in sessions that are aimed to identify and intervene in youth’s substance use. ASP has been viable to SRVUSD students in raising awareness and empowering youth to 588 AOD Board People Who Make a Difference Awards 2024 Page 2 of 2 make informed decisions. Furthermore, ASP provides various resources such as emotional support and educational that are essential to combating substance use in the community. NON-VOLUNTEER GROUP Countywide Operation Dawn Operation Dawn is a faith-based organization based in the San Francisco Bay Area that provides recovery programs and support to the individual and to the family. Operation Dawn helps Asian Pacific Islander residents and their families to understand what drugs are, the harms associated, and provides education on the concept of health and treatment. There are numerous testimonies that share about youth and young adults’ experiences with the rehabilitation services provided by Operation Dawn that were instrumental in their recovery journey. YOUTH LEADERSHIP INDIVIDUAL District IV – Supervisor Ken Carlson Ronak Sharawagi Ronak Sharawagi is a youth leader who is active in the Contra Costa CourAGE Youth Health Coalition, which is a youth- led and directed group focused on addressing substance use related issues in Contra Costa. Ronak is a member of CourAGE subgroup referred to as the “cannabis team.” He has presented at different middle schools throughout the County serving as a role model to his peers. Ronak has been a presenter at conferences including a statewide Annual Cannabis Awareness and Prevention Conference and most recently helped lead a countywide Fentanyl Awareness and Overdose Rescue Training webinar. YOUTH LEADERSHIP GROUP District III – Supervisor Diane Burgis Antioch Youth Development Antioch Youth Development (AYD) is a peer-to-peer model program that focuses on youth development and substance use prevention by equipping high schoolers with leadership skills to mentor middle schoolers on underage cannabis use and prevention education. In addition to mentorship, the program hosts quarterly parent and community education nights to raise awareness of substance use and provide various resources to attendees. This year, AYD conducted a youth-led presentation where youth used the knowledge and skills learned in the program to highlight the importance of underage cannabis prevention education. AYD presentations allow youth to practice what they are being taught to raise awareness in their community. 589 North Richmond Waste & Recovery Mitigation Fee 2024/2025 Expenditure Plan The Waste & Recovery Mitigation Fee was established as a result of the Environmental Impact Report (EIR) certified in July 2004 for the WCCSL Bulk Materials Processing Center (BMPC) and Related Actions (Project). The Project involved new and expanded processing and resource recovery operations on both the incorporated and unincorporated area of the Project site, which the EIR concluded would impact the host community. To mitigate this impact Mitigation Measure 4-5 called for a Mitigation Fee to benefit the host community, described as follows: “Mitigation Fee. The facility operator shall pay a Mitigation Fee of an amount to be determined by the applicable permitting authority(ies) to defray annual costs associated with collection and disposal of illegally dumped waste and associated impacts in North Richmond and adjacent areas. The mitigation fee should be subject to the joint-control of the City and County and should be collected on all solid waste and processible materials received at the facility consistent with the existing mitigation fee collected at the Central IRRF.” In July 2004, the City of Richmond and Contra Costa County entered into a Memorandum of Understanding (MOU) agreeing to jointly administer Mitigation Fee monies collected from the BMPC for the benefit of the incorporated and unincorporated North Richmond area. This North Richmond Waste & Recovery Mitigation Fee Joint Expenditure Planning Committee (Committee) was formed pursuant to the terms of the MOU for the specific purpose of preparing a recommended Expenditure Plan. This Expenditure Plan provides a means to jointly administer the Mitigation Fee funding for the benefit of the host community, as described in the EIR. The Expenditure Plan is subject to final approval of the Richmond City Council and the Contra Costa County Board of Supervisors. By approving this Expenditure Plan, the City Council and Board of Supervisors authorize the use of Mitigation Fee funding for only the purposes and in the amounts specified herein. The City and County have each designated their respective staff persons responsible for administering the development and implementation of the approved Expenditure Plan, which includes responsibility for drafting and interpreting Expenditure Plan language. However, the City and County have not delegated to the Committee or to staff the authority to expend funding for purposes not clearly identified in the Expenditure Plan document officially approved by their respective decision-making bodies. Activities which can be funded in this Expenditure Plan period with the Mitigation Fee amounts specified within this Expenditure Plan are described herein as “Strategies” or “Staff Costs”. Strategies are categorized as either “Core Services” or “Supplemental Enhancements”. Core Services includes the higher funding priority strategies that most directly address the intended purpose of this City/County approved Mitigation Fee, “to defray annual costs associated with collection and disposal of illegally dumped waste and associated impacts in North Richmond”. All references to the “Mitigation Fee Primary Funding Area” or “Mitigation Fee Funding Area” pertain to the geographic area shown in the attached map (Attachment 5). Expenditure Plan Period: July 1, 2024 - June 30, 2025 (unless otherwise specified herein) 590 2024/2025 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee - Page 2 of 13 - BUDGET The funding allocation amounts included in this document apply to the Expenditure Plan Period specified on the first page unless otherwise specified herein. The total amount of funding allocated in the Expenditure Plan Budget is based on revenue projections provided by the BMPC operator, Republic Service, which are dependent upon multiple variables (e.g. number of tons of recovered materials vs. solid waste, per ton gate rate charged and amount of CPI- adjusted per ton Mitigation Fee). Actual Mitigation Fee revenue may deviate from revenue projections provided by Republic and used to prepare this Budget. A “Contingency” line item is included in the Budget to help accommodate variations between projected and actual revenue. Excess funding allocated to strategies and not expended by the end of each Expenditure Plan period is treated as “roll-over” funding for reallocation in a subsequent Expenditure Plan period. The Budget includes some line items that are based on fixed costs, however there are other line items which are scalable and/or dependent on utilization thereby providing flexibility to reallocate amounts if and when a significant need is identified. Allocated funding may remain unspent due to under-utilization of a particular program. If the amount allocated to a particular line item is determined to exceed needs based upon usage, the remaining funding can only be reallocated by officially amending the Expenditure Plan. This Expenditure Plan may only be adjusted upon official action taken by both the City and County. Although there has been some interest in allowing flexibility for staff to adjust funding allocations under specific circumstances, the authority to approve or modify the Expenditure Plan rests solely with the City Council and Board of Supervisors. Annual fiscal year Expenditure Plan cycle is expected to reduce margin of error of Mitigation Fee revenue projections, streamline financial reconciliation/budgeting process and minimize need to amend Expenditure Plans mid-cycle. Amending Expenditure Plans involve administrative burden and costs due to the joint approval needed from both the Richmond City Council and County Board of Supervisors. In order to minimize the amount of funding needed to cover staff costs incurred to amend the Expenditure Plan, staff will only recommend changes to the Expenditure Plan when necessary to address a significant or time-sensitive need. 591 #Expenditure Plan (EP) Strategy Budget Allocations for 2024/2025 1 Bulky Item Pick-ups & Disposal Vouchers 6,500.00$ 2 Neighborhood Clean-ups 30,000.00$ 3 Prevention Services Coordinator 50,726.75$ 4.A.City/County Right-of-Way Pick-ups & Tagging Abatement 40,000.00$ 4.B.City/County Right-of-Way Pick-ups 5,000.00$ 5 Code Enforcement Staff - County 91,850.60$ 6 Illegal Dumping Law Enforcement 175,814.30$ 7 Surveillance Cameras -$ 8 Code Enforcement Staff - City 13,000.00$ 9 Community Services Coordinator $ 90,909.09 10 Community Clean-Up Projects (See Attachment 2)87,000.00$ 11 North Richmond Green Community Service Programs 16,042.00$ 12 North Richmond Green Campaign 14,500.00$ 13 Garden Projects (See Attachment 4)48,179.79$ 14 Mobile Tool Lending Library 35,540.00$ Contingency (10% of Projected Revenue)81,909.73$ Subtotal (without Committee Staffing)786,972.26$ X Committee Administration/Staffing 90,000.00$ Total Projected Revenue in 2024/2025 (July 1, 2024 thru June 30, 2025)819,097.26$ 57,875.00$ 876,972.26$ 2024/2025 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee BUDGET TABLE Core ServicesSupplemental EnhancementsRoll-over Funding from Prior EP Cycle(s) Total 2024/2025 Expenditure Plan Budget - Page 3 of 13 -592 2024/2025 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee - Page 4 of 13 - DESCRIPTION OF STRATEGIES RECOMMENDED FOR FUNDING Funding allocation amounts for each strategy are specified in the Budget table on page 3. The following Strategies describe the activities allowed to be funded with the amounts allocated to each in the Budget (associated allowable agency staff costs are described in the Staff Costs section). Strategies are grouped based on relative funding priority levels and the “Core Services” category contains higher priority Strategies than the “Supplemental Enhancements” category. Higher funding priority Strategies are those which best address the Fee’s intended purpose, “to defray annual costs associated with collection and disposal of illegally dumped waste and associated impacts in North Richmond”). Level 1 Priority - PRIMARY CORE SERVICES STRATEGIES • 1 - Bulky Item Pick-ups & Disposal Vouchers • 2 - Neighborhood Clean-ups • 4.A. - City/County Right-of-Way Pick-ups & Tagging Abatement • 4.B. - City/County Right-of-Way Pick-ups • 5 - Code Enforcement Staff – County • 6 – Illegal Dumping Law Enforcement • 8 – Code Enforcement Staff – City Level 2 Priority - SECONDARY CORE SERVICES STRATEGIES • 3 - Prevention Services Coordinator • 7 - Surveillance Cameras Level 3 Priority - PRIMARY SUPPLEMENTAL ENHANCEMENTS STRATEGIES • 9 - Community Services Coordinator • 10 - Community Clean-up Projects • 11 - North Richmond Green Community Services Programs • 12 - North Richmond Green Campaign • 13 - Garden Projects • 14 - Mobile Tool Lending Library CORE SERVICES 1. Bulky Item Pick-ups & Disposal Vouchers Provide residents in the Mitigation Fee Primary Funding Area, who prove eligibility consistent with City/County procedures, with the option of choosing to: o Request up to one on-call pick-up service per household per calendar year for bulky items that are not accepted in the current on-call clean-ups through Richmond Sanitary Service (RSS), only available to those with an active account with RSS; or o Request up to twenty four $5 vouchers per household for disposal at Republic’s transfer station on Parr Blvd. per calendar year (vouchers expire 593 2024/2025 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee - Page 5 of 13 - 1 Administering agency contracting charge applies ($3,000 per contract) after six months, Mitigation Fees only pay for vouchers that are actually redeemed). [See “Staff Costs” section for agency activities that may also be funded under this Strategy.] Administering Agency: City of Richmond Implementing Entity(ies): Community Housing Development Corporation (processes requests and issues Disposal Vouchers/arranges Bulky Item Pick-ups) Republic Services - Golden Bear Transfer Station & Richmond Sanitary Service (reimbursed for Disposal Vouchers redeemed and Bulky Item Pick-ups provided) Reporting/Payment Requirements: Effective July 1, 2012, CHDC and Republic Services shall provide required data pertinent to Strategy 1 based upon the strategy-specific invoicing/reporting requirements and schedule developed/maintained by Committee Staff in order to receive NRMF-funded payments. 2. Neighborhood Clean-ups Provide at least one neighborhood and/or creek clean-up event in the Mitigation Fee Funding Area; additional clean-up event may be scheduled as funding allows. [See “Staff Costs” section for agency activities that may also be funded under this Strategy.] Administering Agency: City of Richmond Implementing Entity(ies): City Manager’s Office (coordinates scheduling of clean-up dates and associated arrangements in conjunction with partner entities) Republic Services - Richmond Sanitary Service (reimbursed for providing/servicing clean-up boxes and disposing of debris placed in clean-up boxes) Reporting/Payment Requirements: Effective July 1, 2012, the City Manager’s Office and Republic Services shall provide required data pertinent to Strategy 2 based upon the strategy-specific invoicing/reporting requirements and schedule developed/maintained by Committee Staff in order to receive NRMF-funded payments (funding transfers). 3. Prevention Services Coordinator Fund at least a portion of a Prevention Services Coordinator (PSC) position (including salary/benefits/overhead and administering agency contracting charge1) on a contract basis to assist the City and County in implementing Strategy 1 as the point of contact for community members interested in claiming Disposal Vouchers or Bulky-Item Pick ups. Assist community members interested in reporting illegal dumping and seeking referral/resources. Track and report data related to illegally dumped waste collected by Republic Services Hot Spot Crew and handle 594 2024/2025 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee - Page 6 of 13 - associated referrals to applicable public agencies, including right-of-way referrals for Strategy 4. The PSC may also assist City and County with administering funding allocated to selected non-profit organizations under Strategies 10 and 13. [See “Staff Costs” section for agency activities that may also be funded under this Strategy.] Administering Agency: Contra Costa County Implementing Entity: Community Housing Development Corporation (CHDC) (reimbursed actual cost for part-time position that issues Disposal Vouchers/arranges Bulky Item Pick-ups) Reporting/Payment Requirements: Effective July 1, 2012, CHDC shall provide required data pertinent to Strategy 1 and Strategy 3 based upon the strategy- specific invoicing/reporting requirements and schedule developed/maintained by Committee Staff in order to receive NRMF-funded payments. 4.A. City/County Right-of-Way Pick-ups & Tagging Abatement Fund consolidated pick-up program (including personnel, mileage, equipment rental and administrative costs) for removal of illegal dumping and tagging abatement in the public right-of-way located within the unincorporated & incorporated Mitigation Fee Primary Funding Area. Additional tasks would include identifying potential sites for Strategy 10 Clean-Up Projects. Funding is intended to pay for removal of illegal dumping that occurs as a result of referrals from the Prevention Services Coordinator for items/debris not collected by the designated Republic Services Hot Spot Route crew. [See “Staff Costs” section for agency activities that may also be funded under this Strategy.] Administering Agency: City of Richmond Implementing Entity: Richmond Public Works Department’s Abatement Division Reporting/Payment Requirements: Effective July 1, 2012, the Richmond Public Works Department’s Abatement Division shall provide required data pertinent to Strategy 4.A. based upon the strategy-specific invoicing/reporting requirements and schedule developed/maintained by Committee Staff in order to receive NRMF- funded payments (funding transfers). 4.B. City/County Right-of-Way Pick-ups Fund consolidated pick-up program (including personnel, mileage, equipment rental and administrative costs) for removal of illegal dumping in the public right-of- way located within the unincorporated & incorporated Mitigation Fee Primary Funding Area. Additional tasks would include identifying potential sites for Strategy 10 Clean-Up Projects. Funding is intended to pay for removal of illegal dumping that occurs as a result of referrals from the Prevention Services Coordinator for items/debris not collected by the designated Republic Services Hot Spot Route crew. 595 2024/2025 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee - Page 7 of 13 - [See “Staff Costs” section for agency activities that may also be funded under this Strategy.] Administering Agency: Contra Costa County Implementing Entity: Republic Services Reporting/Payment Requirements: Effective July 1, 2022, Contra Costa County’s Department of Public Works shall provide required data pertinent to Strategy 4.B. based upon the strategy-specific invoicing/reporting requirements and schedule developed/maintained by Committee Staff in order to receive NRMF-funded payments (funding transfers). 5. Code Enforcement Staff - County Fund at least a portion of County code enforcement position (including salary/benefits and related vehicle and equipment costs), to assist with vacant/ abandoned lot abatements and fencing as well as other health/building/zoning violations related to illegal dumping and blight throughout the unincorporated Mitigation Funding Area. Additional tasks would include identifying potential sites for Strategy 10 Clean-Up Projects. [See “Staff Costs” section for agency activities that may also be funded under this Strategy.] Administering Agency: Contra Costa County Implementing Entity: County Department of Conservation & Development’s Building Inspection Division Reporting/Payment Requirements: Effective July 1, 2012, the County Department of Conservation & Development’s Building Inspection Division shall provide required data pertinent to Strategy 5 based upon the strategy-specific invoicing/reporting requirements and schedule developed/maintained by Committee Staff in order to receive NRMF-funded payments (funding transfers). 6. Illegal Dumping Law Enforcement Fund majority of a full-time Sheriff Deputy (between approximately 90-100% of salary/benefits, overtime, uniform and related cell phone, equipment, and vehicle costs) to assist with law enforcement investigations and patrols to combat illegal dumping within the Mitigation Fee Primary Funding Area. Additional tasks would include identifying potential sites for Strategy 10 Clean-Up Projects. [See “Staff Costs” section for agency activities that may also be funded under this Strategy.] Administering Agency: Contra Costa County Implementing Entity: County Sheriff’s Office Reporting/Payment Requirements: Effective July 1, 2012, the County Sheriff’s Office shall provide required data pertinent to this Strategy based upon the 596 2024/2025 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee - Page 8 of 13 - strategy-specific invoicing/reporting requirements and schedule developed/maintained by Committee Staff in order to receive NRMF-funded payments (funding transfers). 7. Surveillance Cameras Fund the cost of cameras, camera infrastructure, camera signage and costs related to monitoring, maintenance, warranty, repair & relocation of surveillance camera system equipment within the Mitigation Fee Primary Funding Area. Cameras will be used to assist the dedicated Illegal Dumping Law Enforcement officer prevent dumping in targeting specific locations where illegal dumping occurs most regularly. [See “Staff Costs” section for agency activities that may also be funded under this Strategy.] Administering Agency: Contra Costa County Implementing Entity(ies): Richmond Police Department (operate, move and maintain eight Pan-Tilt-Zoom wireless video surveillance cameras and associated camera system infrastructure throughout NR -AND- install/clean/move FlashCam cameras located within the incorporated NR area if funding is available) County Sheriff’s Department (coordinate monitoring of FlashCams or other camera systems located throughout NR and identify/request relocation of surveillance cameras throughout NR as needed) County Public Works Department (install/clean/move FlashCam or other camera systems cameras located within the unincorporated NR area upon request if funding is available) Reporting/Payment Requirements: Effective July 1, 2012, each Implementing Entity shall provide required data pertinent to each entity’s applicable Strategy 7 responsibilities based upon the strategy-specific invoicing/reporting requirements and schedule developed/maintained by Committee Staff in order to receive NRMF- funded payments (funding transfers) now or in the future. 8. Code Enforcement Staff - City Fund at least a portion of City code enforcement position (including salary/benefits and related vehicle and equipment costs), to assist with vacant/ abandoned lot abatements and fencing as well as other health/building/zoning violations related to illegal dumping and blight throughout the incorporated Mitigation Funding Area. Additional tasks would include identifying potential sites for Strategy 10 Clean-Up Projects. [See “Staff Costs” section for agency activities that may also be funded under this Strategy.] Administering Agency: City of Richmond Implementing Entity: City Department of Infrastructure Maintenance & Operations 597 2024/2025 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee - Page 9 of 13 - Reporting/Payment Requirements: Effective July 1, 2020, the City Department of Infrastructure Maintenance & Operations shall provide required data pertinent to Strategy 8 based upon the strategy-specific invoicing/reporting requirements and schedule developed/maintained by Committee Staff in order to receive NRMF- funded payments (funding transfers). SUPPLEMENTAL ENHANCEMENTS 9. Community Services Coordinator Fund at least a portion of a Community Services Coordinator (CSC) position to be staffed on a contract basis (including salary/benefits/overhead and administering agency contracting charge2). The CSC shall: • serve as a link between the community of North Richmond, the City of Richmond, and Contra Costa County for issues related to beautification, illegal dumping, and blight using referral process identified by the City and County; • coordinate outreach activities related to illegal dumping and beautification within the Primary Funding area, as specified by the City/County, including North Richmond Green community service programs and outreach activities described under Strategies 11 & 12; and • Identifying potential sites for Strategy 10 Clean-Up Projects. • be bilingual in order to assist with Spanish translation as needed. [See “Staff Costs” section for agency activities that may also be funded under this Strategy.] Administering Agency: Contra Costa County Implementing Entity: Community Housing Development Corporation (CHDC). Reporting/Payment Requirements: CHDC shall provide required data pertinent to Strategies 9, 11 & 12 based upon the strategy-specific invoicing/reporting requirements and schedule developed/maintained by Committee Staff in order to receive NRMF-funded payments. 10. Community Clean-up Projects Fund the implementation, oversight and administering agency contracting charges3 of community clean-up projects with specific focus on reducing blight. Community clean-up projects may involve the removal of debris and/or landscaping maintenance. Sites to be cleaned shall be in the Mitigation Fee Funding area and designated by the Administering Agency. The number of sites to be cleaned will be determined by the amount of funding allocated. 2 Administering agency contracting charge is $3,000 per contract. 3 Administering agency contracting charge is $3,000 per contract entered into by the County and up to 20% of the per project funding allocation (as described in the “Administering Agency” section). 598 2024/2025 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee - Page 10 of 13 - 4 Administering agency contracting charge applies ($3,000 per contract) A breakdown of contracting costs and amount awarded to the Implementing Entity is contained in the Community Clean-up Project Table included as Attachment 2. Up to 15% of the Implementing Entity’s Award Amount in Attachment 2 may be used for a fiscal sponsor or administrative oversight. [See “Staff Costs” section for agency activities that may also be funded under this Strategy.] Administering Agency: Contra Costa County. Community Housing Development Corporation (CHDC) may under contract with the County as an Administering Agency, administer Community Clean-Up Project contracts funded under this Strategy. CHDC shall use no more than twenty (20) percent (%) of the total amount awarded to Community Clean-Up Projects (after subtracting City/County contracting cost) listed in Attachment 2 to oversee implementation, including facilitating review/assessment of reports’ and deliverables. Payments to Implementing Entities for Community Clean-Up Projects shall not be issued by CHDC without the written approval of City and County Committee Staff. Implementing Entity: See Community Clean-up Projects Table in Attachment 2 Reporting/Payment Requirements: Any Community Clean-Up Projects shall be subject to the Reporting & Invoicing Requirements specified in the template Memorandum of Understanding included in Attachment 1. Attachment 1 only applies to Community Clean-Up Project contracts with the Implementing Entities. The County will issue advance payments to CHDC, as needed, to ensure there is adequate funding available for payments requested by Implementing Entities if and when authorized by City and County Staff. Additionally, CHDC would be subject to contractual payment and reporting provisions that differ from those in Attachment 1 due to the nature of the services to be provided. 11. North Richmond Green Community Services Programs Fund the following North Richmond Green programs on a contract basis4 to the extent the specific details submitted are determined to align with the purpose of the Mitigation Fee and Expenditure Plan: • NR Little League Baseball Program - Includes cost of registration and uniforms with customized North Richmond Green patches for up to 5-6 teams, season kick-off event/parade, equipment, stipends for game monitoring and oversight, food and transportation. • NR Youth Twilight Basketball Program - Includes cost of registration and uniforms with North Richmond Green patches for up to 5-6 teams, equipment, stipends for game monitoring and oversight, food and transportation. • NR Eco Workshops & Beautification Projects – Eco Workshops and Beautification Projects include school gardens, recycling efforts, beach/creek/neighborhood clean- ups and ecological field trips. May fund the cost of materials, transportation and fees associated with pre-approved community beautification projects such landscaping and murals. 599 2024/2025 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee - Page 11 of 13 - 5 Administering agency contracting charge applies ($3,000 per contract) [See “Staff Costs” section for agency activities that may also be funded under this Strategy.] Administering Agency: Contra Costa County Implementing Entity: Community Housing Development Corporation (CHDC) Reporting/Payment Requirements: CHDC shall provide required data pertinent to Strategies 9, 11 & 12 based upon the strategy-specific invoicing/reporting requirements and schedule developed/maintained by Committee Staff in order to receive NRMF-funded payments. 12. North Richmond Green Campaign Fund the design, printing and/or distribution of education and outreach materials on a contract basis5 which must align with the purpose of the Mitigation Fee and Expenditure Plan and be pre-approved by Committee Staff. Outreach materials must include “Jointly funded by City of Richmond & Contra Costa County” unless otherwise specified herein. Outreach materials may be any of the types specified below, however must clearly intend to directly: • Inform the community about Mitigation Fee funded programs/efforts, • Increase participation in Mitigation funded programs/efforts, • Reduce illegal dumping and blight in the Mitigation Fee Funding Area, and/or • Promote beautification in the Mitigation Fee Funding Area. The following type of outreach material expenditures may be funded if reviewed and pre-approved by Committee Staff: • STIPENDS – Pay local community members (youth and adults) to distribute printed outreach materials door-to-door to promote mitigation-funded strategies (Jointly Funded text not applicable to stipend expenses, only materials) • HANDOUTS/MAILERS – Newsletters, flyers, brochures or other documents intended to be handed out or mailed to local residents/organizations. • T-SHIRTS - Shirts shall include the NRGreen.org website to encourage people to learn more about Mitigation funded programs/efforts (local phone number should also be included when possible, however inclusion of Jointly Funded text may not be required) • NR GREEN FESTIVAL – Event held once per year and generally include information booths to raise awareness about mitigation-funded efforts and other local beautification efforts as well as fun activities for kids and food. Materials promoting the event shall include the NRGreen.org website as well as a local phone number. • SIGNAGE – Printed or manufactured signage, which includes promotional banners for local events/parades, which should include the NRGreen.org website for Community members to learn more about Mitigation funded programs/efforts. Repair, replacement and removal of NRMF-funded Light Pole Banners. 600 2024/2025 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee - Page 12 of 13 - [See “Staff Costs” section for agency activities that may also be funded under this Strategy.] Administering Agency: Contra Costa County Implementing Entity: Community Housing Development Corporation (CHDC) Reporting/Payment Requirements: CHDC shall provide required data pertinent to Strategies 9, 11 & 12 based upon the strategy-specific invoicing/reporting requirements and schedule developed/maintained by Committee Staff in order to receive NRMF-funded payments. 13. Garden Projects Fund the implementation, oversight and administering agency contracting charges6 of Garden Projects as further described below. Community Garden Projects: Fund on-going maintenance and up-keep of existing community gardens within the Primary Funding Area. The projects selected under this Strategy have been funded on an on-going basis. Details, including recommended allocation amounts, for Projects are included in Attachment 4. Up to 15% of the Non-Profit Implementer Award Amount specified in Attachment 4 may be used for administrative oversite. [See “Staff Costs” section for agency activities that may also be funded under this Strategy.] Administering Agencies: Contra Costa County. Community Housing Development Corporation (CHDC) may under contract with the County as the Administering Agency, administer Garden Project contracts funded under this Strategy. CHDC shall use no more than twenty (20) percent (%) of the total amount awarded to Projects (after subtracting City/County contracting cost) to oversee implementation, including facilitating review/assessment of reports and deliverables. Payments to Implementing Entities for Garden Projects shall not be issued by CHDC without the written approval of both City and County Committee Staff. Implementing Entity: See Garden Projects Table in Attachment 4 Reporting/Payment Requirements: Any Garden Project contracts issued or amended by the City/County shall incorporate Reporting & Invoicing Requirements equivalent with those shown in Attachment 3. Garden Project contracts being administered by CHDC on behalf of the County shall also incorporate Reporting & Invoicing Requirements equivalent with those shown in Attachment 3. Attachment 3 only applies to the Garden Project contracts with the Implementing Entities. CHDC would be subject to contractual payment and reporting provisions that differ 6 Administering agency contracting charge is $3,000 per contract entered into by the County and up to 20% of the per project funding allocation (as described in the “Administering Agency” section). 601 2024/2025 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee - Page 13 of 13 - from those in Attachment 3 due to the nature of the services to be provided. The County will issue advance payments to CHDC, as needed, to ensure there is adequate funding available to payments requested by Implementing Entities if and when authorized by City and County Staff. 14. Mobile Tool Lending Library Fund the development, implementation, and on-going maintenance of a mobile tool lending library that is accessible to the public within the Mitigation Fee Primary Funding Area at least once a week. Funding is intended to pay for the purchase of educational material, tools, a cell phone for the library, costs related to the tool lending system & trailer/tool maintenance, and personnel/labor. Administering Agency: City of Richmond Implementing Entity: City of Richmond Community Services Department Reporting/Payment Requirements: Effective July 1, 2020, the City of Richmond Community Services Department shall provide required data pertinent to Strategy 14 based upon the strategy-specific invoicing/reporting requirements and schedule developed/maintained by Committee Staff in order to receive NRMF-funded payments (funding transfers). STAFF COSTS Committee Administration/Staffing Funding: The funding allocated for Committee Administration/Staffing may not be adequate to cover the full cost of staff time necessary for jointly staffing the North Richmond Waste & Recovery Mitigation Fee Joint Expenditure Planning Committee as well as developing, administering and overseeing this Expenditure Plan for the specified period. Supplemental funding allocation may be necessary upon determining actual costs exceed the amount budgeted to cover the intended City/County costs for joint staffing. Strategy-Specific Funding: The cost of City/County staff time spent providing direct implementation assistance and/or coordination for specific Strategies may be covered with a portion of the NRMF funding budgeted for each applicable Strategy. Additionally, a portion of the NRMF funding budgeted for Strategies will be used to pay fixed administering agency contracting charge for each applicable contract (Currently $3,000 per contract. An additional $3,000 may be added to a contract amendment to add additional funding or nonprofits to a contract during an existing contract cycle) unless otherwise specified herein. G:\Conservation\Deidra\Illegal Dumping\BMPC Mitigation Fee Committee\_EPs\2023-2024\2023-24 NRMF EP_Draft.doc 602 Page 1 of 6 TEMPLATE MEMORANDUM OF UNDERSTANDING BETWEEN AND COMMUNITY HOUSING DEVELOPMENT CORPORATION This is an agreement made and executed on _______ between Community Housing Development Corporation (CHDC) and _______ (Contractor). This contract will remain in effect for the time period identified in the TERM section of the agreement. OVERVIEW: The _________ North Richmond Mitigation Fee (NRMF) Expenditure Plan approved by the Board of Supervisors in ______ and Richmond City Council in _______ allocates a total of $_______to the Contractor for the disbursement of funds within Strategy 10 to complete Clean-Up Project(s) in the North Richmond Mitigation Area. TERM: The term of this agreement begins on _______ and ends on _______. Contractor will complete all work performed under this agreement not later than ________. Invoices submitted for work performed before or after this specified term and invoices submitted after _______will not be paid. I. Contractor’s Obligations The Contractor shall administer the _________, as described herein for an amount not to exceed $_____involving the following activities: A. Recruit and Hire up to four (4) workers 1. Contractor will develop and publicize the job announcements. Job announcements shall contain, “Jointly funded by The City of Richmond & Contra Costa County” language. 2. Contractor will interview, select and hire up to four workers. 3. Contractor will host training for new hires that discusses the proper procedures of disposal of hazardous waste (televisions, phones, batteries, tires, paint etc.). Task A - Deliverables: 1. Documentation of publicized job announcement in English/Spanish with required jointly funded language. 2. Documentation of hiring papers. B. Clean up to _____(_) North Richmond Sites Approved by the County 1. Contractor shall select North Richmond addresses provided by the County or City to be cleaned during each clean up. Community clean-up projects may involve the removal of debris and/or landscaping maintenance. a. Addresses provided by the County or City will include a description of debris for removal and/or landscaping needs. b. Addresses provided by the County or City shall only be selected once for clean-up unless directed otherwise by County Staff. 2. Contractor will confirm with the County the address for cleanup one week and provide clear written procedures for the proper disposal of all waste types previously described at each clean-up site, including Attachment 1 603 Page 2 of 6 waste that is recyclable, hazardous or requires special handling. Procedures shall be submitted and approved by the County before the site is cleaned up. 3. Contractor shall make arrangements in advance with the appropriate partners for the proper removal, recycling, composting or disposal of the debris identified in the area to be cleaned, including materials that require special handling such as tires, hazardous/universal wastes, appliances, and medical sharps/waste. 4. Contractor shall document approximate quantities (count, volume or weight) of each type of material/debris removed from the area during clean-up, using a log or other method agreed upon in advance. 5. Contractor shall demonstrate how the materials/debris removed during the clean-up were transported and where each type was properly recycled, composted or disposed. Task B - Deliverables: 1. Documentation of disposal procedures approved by the County for each confirmed clean-up address. 2. Before photos of the entire site before the material/debris has been cleaned up. 3. Completed Contractor’s Log identifying the types and amount of material/debris removed. 4. After photos of the entire site after it has been cleaned up. Contractor shall strive to take After photos from the same vantage points as the Before photos. 5. Documentation demonstrating that the material/debris removed was properly disposed or recycled. If debris removed during the clean-up is disposed of in existing containers that are routinely serviced by Republic Services, Contractor shall submit copy of an invoice or letter from Republic Services confirming what collection services were being provided at the disposal location during the applicable timeframe. For any in-kind hauling/disposal service offered by partner organizations or agencies, contractor may submit written communication identifying what was picked up by whom and where it was taken (e.g. e- mail message from the Parks District confirming that yard debris that was placed in tarps and set-out at agreed upon location was placed in designated green waste bin on the District’s property or transported to a specified compost facility). Alternatively, if disposal services are provided in the form of debris box donation(s) from Republic Services, contractor may submit written communication confirming donation. C. Attend Community Meetings and Events 1. Attend one North Richmond Green meeting(s) per quarter (quarterly periods end on December 31st, March 31st and June 30th). a. No portion of the Quarterly Meeting Attendance budget line item will be paid to Contractor unless Contractor submits written evidence proving Contractor representative attended at least one monthly North Richmond Green Meeting during the applicable quarter. Task C - Deliverables: 1. Documented attendance via minutes or copies of sign-in sheets of North Richmond Green meetings D. Reporting & Invoicing 1. Submit invoices and the required supporting documentation (including applicable required Deliverables and completed Progress Reports as specified in Section III. Payment Provisions) for each calendar month, and not later than 30 days after the end of the applicable monthly period. The Reporting and Invoicing budget line items are intended to ensure timely submittal of invoices and required supporting 604 Page 3 of 6 documentation. No portion of the Invoicing budget line item will be paid to Contractor for invoices submitted late, or without the required documentation or completed Progress Report. Task D- Deliverables: 1. Complete monthly invoices on time for all tasks completed, accompanied by all required deliverables (including completed Progress Report or Final Progress Report). If Contractor does not provide a timely and complete invoice with all deliverables required for applicable tasks outlined on the invoice, as specified herein, no later than 30 days after the end of the applicable monthly period, the Contractor shall forfeit the $100 allocated for each applicable invoice period. Contractor may not use any funding specifically allocated for Reporting and Invoicing for any other purpose 2. Completed Progress Report addressing activities that occurred during the corresponding invoice period (except for the final invoice) consistent with Section III.3.a. 3. Completed Final Progress Report addressing the entire project to be submitted with the final invoice consistent with Section III.3.a. 605 Page 4 of 6 E. Eligible Costs: Eligible costs consistent with the below table can only be reimbursed if included on invoices in conformance with the payment provisions and submitted prior to _______. Budget Line Items by Task/Deliverable Quantity Payment per Unit Total Payments Budget Amount A. Recruit and hire up to four (4) workers $ 1,750 Deliverable 1 - Recruitment Documentation 1 each $350 $350 Deliverable 2 - Hiring Documentation 4 each $350 $1,400 B. Clean-up up to _____(_) designated locations in the NRMF Funding Area $ _______ Deliverable 1 - Procedures _ each $200 $1600- Deliverable 2 - Before Photos _ each $300 $2,400- Deliverable 3 - Contractors Log _ each $400 $3,200- Deliverable 4 - After Photos _ each $300 $2,400- Deliverable 5 - Disposal Documentation _ each $600 $4,800- C. Attend North Richmond Green Meetings $ 750 Deliverable 1 - NR Green Meetings 3 each $250 $750 D. Reporting and Invoicing $ 2,500 Deliverable 1 - Timely & Complete Invoice 9 each $100 $900 Deliverable 2 - Progress Reports 8 each $150 $1,200 Deliverable 3 - Final Progress Report 1 each $400 $400 SUBTOTAL $ ______ Fiscal Agent (10% of amount invoiced) $0 TOTAL BUDGET & ALLOWABLE PAYMENTS $ ______ II. CHDC’s Obligations 606 Page 5 of 6 Subject to the payment limit of $______CHDC shall reimburse Contractor for eligible costs described in the previous section where such are incurred in the performance of work under the contract, subject to the below Payment Provisions. CHDC will disburse Contractor funds only after receiving written approval by County authorizing the disbursement of the Contractor grant funds based on approved budget, approved advance and request for reimbursement. III. Payment Provisions Contractor shall submit invoices and required deliverables on a monthly basis consistent with the amounts and frequency specified in Section I.E -Eligible Costs, which together may not total more than $______. Contractor will only receive payment for eligible costs incurred for work performed during the term of this contract which are itemized on invoices substantiated with adequate supporting documentation. Invoices submitted after July 30, - _______ will not be paid. 1. Advanced Payments: In order to receive any potential advance payment, such must be authorized for the specified project in Attachment ____ of the Expenditure Plan approved by the Board of Supervisors and The City of Richmond. Advance payment is limited to no more than ten (10) percent (%) of the approved implemented Entity Award for the Project. Contractor shall submit a written request to CHDC for approval by City and County Committee staff detailing the reason(s) advance payment is necessary and itemizing each specific cost that the requested advance payment amount would pay for and how such costs will aid in the completion of each applicable required task. Advance payment requests must be submitted prior to any other invoice. If an advance payment is issued, Contractor shall not be eligible for an additional payment until enough required deliverables have been approved to offset the amount paid in advance. 2. Partial Payments: The Contracting entity (City of County) may authorize partial payment to Contractor for submittal of incomplete deliverables if solely incomplete due to unusual and unforeseen circumstances beyond the control of the Contractor. Contractor must submit written request asking to receive payment for incomplete deliverable containing an explanation as to what factors beyond the Contractor’s control specifically precluded the Contractor from submitting the completed deliverable and why such could not have been foreseen or avoided by Contractor. 3. Invoices: Invoices shall be submitted monthly, no later than 30 days after the end of the applicable monthly period and contain the following information in sufficient detail and be submitted in a form which adequately demonstrates consistency with this contract. Invoices shall be accompanied by the applicable deliverables. a. Itemization of any tasks completed during the applicable calendar month for which completed deliverables are submitted and associated payment is being requested. 4. Supported Documentation: The following required supporting documentation must be submitted with invoices when applicable as described below. 607 Page 6 of 6 a. Every invoice must be accompanied by a Progress Report, with the exception of the final invoice which must be accompanied by a Final Report. Both types of Reports must contain all of the information specified in the City/County provided Report templates, as well as any applicable details specified above in Section I. Contractor’s Obligations. b. All applicable Deliverables associated with the tasks and requested payment amounts itemized on each monthly invoice. SIGNATURES: Executed on the dates and by the persons named below. Date: ____________________________ Date: _________________________________ By: _________________________________ By: ___________________________________ Name: _______________________________ Name: ________________________________ IV. Conflict of Interest By signing below, Contractor agrees not to employ, subcontract with, or make payment to any person (employees and stipend recipients), for the purpose of implementing this Project, that is at the same time employed by Contra Costa County, the City of Richmond or any entity that receives NRMF funding from the County or the City of Richmond, or serves on the NRMF Committee, except upon written approval by the Department of Conservation and Development Director or his designee. Signature:________________________________________________________________ Name: __________________________________________________________________ Title: ___________________________________________________________________ Date: ___________________________ G:\Conservation\Deidra\Illegal Dumping\BMPC Mitigation Fee Committee\_EPs\2021-2022 Exp Plan\Attachment 1_Clean_V2.doc 608 Implementing Entity / Fiscal Sponsor (if applicable) Project Title Advance Payment Allowed (Up to 10% of Implementer Award Amount) Requested Amount Total Award Amount County Contracting Costs2 CHDC Contracting Cost (20%) to Manage Non- Profits2 Non-Profit Implementer Award Amount for Project Notes Social Progress Inc.Brighter Beginnings in North Richmond Yes $ 29,999.76 $ 25,250.00 $ 1,000.00 $ 4,850.00 $ 19,400.00 SOS! Richmond SOS! Richmond Yes $ 75,000.00 $ 36,500.00 $ 1,000.00 $ 7,100.00 $ 28,400.00 Men & Women of Valor Community Working Together Yes $ 20,000.00 $ 25,250.00 $ 1,000.00 $ 4,850.00 $ 19,400.00 $ 124,999.76 $ 87,000.00 $ 3,000.00 $ 16,800.00 $ 67,200.00 Total Funding Requested/Allocated 1 Funding Request Proposal released on February 9, 2018 by Committee Staff and Proposals submitted by eligible non-profit organizations and Agencies on March 6, 2018. Funding Proposal Application received by Men & Women of Valor was the wrong application. At their meeting on March 23, 2018, the NRMF Committee gave Men & Women of Valor 30 days to re-submit their application to the NRMF Committee using the correct application and submittal requirements. On April 22, Committee staff received the correct Funding Proposal application. The Men & Women of Valor Proposal application was considered at the NRMF Committee Meeting on June 8th and selected for funding. 2 Costs to have 3rd party organization (CHDC) manage and oversee contracts with Organizations selected for funding is up to twenty (20) percent (%) of award amount after first taking out City/County Contracting cost for $3,000 for City/County to contract directly with CHDC to have CHDC administer non-profit contracts. Attachment 2 - Community Clean-up Projects Table (Strategy 10) 2024/25 Expenditure Plan Funding Allocations for Projects recommended for City/County approval by the North Richmond Mitigation Fee Committee A total of $87,000.00 is recommended to be allocated in the 2024/2025 Expenditure Plan for Community Clean-up Projects (Strategy 10). Two of the three entities below were previously selected by the Committee based on a Funding Request Proposal process conducted in 2018.1 The third entity, SOS! Richmond, was added per Committee direction at the October 16, 2020 meeting. Community Clean-up Projects Recommended for Funding in 2024/2025 609 Page 1 of 3 Garden Project Reporting and Invoicing Requirements Substantially equivalent language to be included in all NRMF-funded Community Project Agreements/Amendments Agreements providing for payments using funding allocated for Community Projects must include provisions that address the requirements contained herein. Contractor shall submit Progress Reports covering each invoice period, using a City/County provided template in conjunction with each monthly invoice in order to be eligible for payment. Contractor shall monitor, document, and report all Project activities associated with the tasks and deliverables described in the agreement and any eligible Project costs for which reimbursement will be requested. Upon completion of work or the end of the contract’s term, Contractor shall submit a Final Report, using a City/County provided template similar to the attached, in conjunction with the final invoice. Task Deliverables The agreement shall assign a dollar amount for each deliverable within each task. Contractor shall only be paid for completed deliverables submitted with all associated supporting documentation. The agreement may include assignment of one dollar amount to multiple deliverables for a specific task when appropriate to substantiate completion of the required task. The Contracting entity (City of County) may authorize partial payment to Contractor for submittal of incomplete deliverables if solely incomplete due to unusual and unforeseen circumstances beyond the control of the Contractor. Contractor must submit written request asking to receive payment for incomplete deliverable containing an explanation as to what factors beyond the Contractor’s control specifically precluded the Contractor from submitting the completed deliverable and why such could not have been foreseen or avoided by Contractor. Timely Submittal of Invoices A separate Reporting & Invoicing budget line item shall be included in the agreement to facilitate timely submittal of invoices, progress reports and other deliverables. Submittal of monthly invoices shall be included as a deliverable and the exact amount that is payable upon timely submittal of each invoice complete with all required supporting documentation shall be specified. The agreement shall provide that no portion of the Reporting & Invoicing budget line item be paid to Contractor for invoices submitted beyond 30 days of any monthly invoice period, or without the required documentation including completed Progress Reports. Pre-approval Required for Supplies and Materials Unless the exact supplies and materials are specified as preauthorized in the Agreement, Contractor shall obtain pre-approval from the Contracting entity (City or County) prior to incurring supplies and materials expenses for which reimbursement will be requested. To request pre-approval, contractor shall provide written request identifying all proposed supplies and materials as well as an explanation demonstrating its reasonable cost and how said items will aid in the completion of each applicable required task. Attendance of Community Meetings and Events Contractor shall attend one North Richmond Green meeting per quarter during the contract period. Documentation substantiating attendance of required meetings shall be included as a deliverable for this task and be included with all applicable monthly invoice(s). Acknowledgment Required on Outreach & Promotional Materials Attachment 3 610 Page 2 of 3 Any printed outreach materials or promotional items must include “Jointly funded by City of Richmond & Contra Costa County”, with the exception of T-Shirts, which Contractor may request Contracting entity pre-approve to include only the NRGreen.org website address. Authorized Advance Payments In order to receive any potential payment in advance, such must be authorized for the specified Project in Attachment 2 or Attachment 3 of the Expenditure Plan approved by both the County Board of Supervisors and Richmond City Council. No Contractor authorized for advance payment may receive more than ten (10) percent (%) of the approved Implementing Entity Award for this Project. In order to receive any advance payment(s) provided for in the City and County approved Expenditure Plan, the Contractor shall submit a written request to both the City and County Committee Staff detailing the reason(s) advance payment is necessary and itemizing each specific cost that the requested advance payment amount (not to exceed 10% of total award) would pay for and how such costs will aid in the completion of each applicable required task. Conflict of Interest Provisions Contractor shall not employ, subcontract with, or make payment to any person, for the purpose of implementing a specified Project in Attachment 2 or Attachment 3 of the Expenditure Plan that is at the same time employed by Contra Costa County, City of Richmond or any entity that receives Expenditure Plan funding from the County or the City of Richmond, except upon written approval by the Contracting entity (either City or County). Payment Provisions Contractor shall submit invoices and required deliverables on a monthly basis consistent with the amounts and frequency contained in the “Eligible Costs” Section, which together may not total more than $ (enter applicable contract amount). Contractor will only receive payment for eligible costs if such amounts are included on invoices adequately substantiated with required supporting documentation that are all submitted to the Contracting entity on or before July 30th. Invoices or portions thereof for which required supporting documentation has not been submitted by July 30th (or 30 days after any contract end date prior to June 30th) shall not be eligible for payment. 1. Invoices: Invoices shall be submitted monthly and contain the following information in sufficient detail and be submitted in a form, which adequately demonstrates consistency with the “Service Plan” specified in the contract. Invoices shall be accompanied by the applicable deliverables. a. Itemization of any tasks partially or fully completed during the applicable calendar month for which completed deliverables are submitted and associated deliverable payment amount is being requested. 2. Supporting Documentation: The following required supporting documentation must be submitted with invoices when applicable as described below. a. Every invoice must be accompanied by a Progress Report, with the exception of the final invoice, which must be accompanied by a Final Report. Both types of Reports must contain all of the information specified in the City/County provided Report templates, as well as any applicable details specified in the Service Plan as a Contractor’s Obligation. 611 Page 3 of 3 b. All applicable required deliverables associated with the requested payment amounts itemized on each monthly invoice. City/County shall review submitted invoices and supporting documentation within a reasonable period of time and remit payment to Contractor promptly upon determining the purpose and amount of payment requested are authorized under the Agreement. G:\Conservation\Deidra\Illegal Dumping\BMPC Mitigation Fee Committee\_EPs\2021-2022 Exp Plan\Attachment 3.doc 612 Implementing Entity / Fiscal Sponsor (if applicable) Project Title Advance Payment Allowed (Up to 10% of Implementer Award Amount) Requested Amount Total Award Amount County Contracting Costs2 CHDC Contracting Cost (20%) to Manage Non- Profits2 Non-Profit Implementer Award Amount for Project Notes Watershed Project Shields Reid Habitat Garden No $ 29,986.25 $ 28,062.13 $ 1,747.34 $ 5,262.96 $ 21,051.83 Communities United Restoring Mother Earth (CURME) / Greater Richmond Interfaith Program Lots of Crops No $ 15,092.00 $ 20,117.66 $ 1,252.66 $ 3,773.00 $ 15,092.00 Total Funding Requested/Allocation Recommended $ 45,078.25 $ 48,179.79 3,000.00 9,035.96 $ 36,143.83 Attachment 4 - Garden Projects (Strategy 13) 2024/2025 Funding Allocations for Garden Projects recommended for City/County approval by the North Richmond Mitigation Fee Committee A total allocation of $48,179.79 is recommended to be allocated in the 2024/2025 Expenditure Plan for Garden Projects.The following entities were previously selected by the Committee based on a Funding Request Proposal process conducted in 2018.1 Garden Projects Recommended for Funding in 2024/2025 2 Costs to have 3rd party organization (CHDC) manage and oversee contracts with Organizations selected for funding is up to twenty (20) percent (%) of award amount after first taking out City/County Contracting cost of $3,000 for City/County to contract directly with CHDC to have CHDC administer non-profit contracts. 1 Funding Request Proposal released on February 9, 2018 by Committee Staff and Proposals submitted by eligible non-profit organizations and Agencies on March 6, 2018. 613 614 Hensley St Ga r r a r d Bl v d Richmond Pkwy 7th St Hensley St Duboce Ave Sanford Ave 8th St Willard Ave 9th St York St Vernon Ave Filbert St Lincoln Ave Battery St Factory StN Castro St Kelsey St 6th St Tri angl e Ct Leo St 10th St Amstan Ln Cherry St Lucas Ave Presco Ln J o y A v e Enterprise Ave Factory StCommittee Approved Additions to Primary Mitigation Funding Area Market Ave Chesley Ave Rumrill BlvdLegend July 2006 Additiion to Mitigatin Funding Area Primary Mitigation Funding Area ²0 130 260 390 52065Feet 615 CONTRA COSTA COUNTY FY 2024 /25 ACTION PLAN Community Development Block Grant HOME Investment Partnerships Act Emergency Solutions Grants May 25 , 2024 616 Annual Action Plan 2024 1 OMB Control No: 2506-0117 (exp. 09/30/2021) CONTENTS Executive Summary ....................................................................................................................................... 3 AP-05 Executive Summary - 91.200(c), 91.220(b) .................................................................................... 3 1. Introduction .................................................................................................................................. 3 2. Summarize the objectives and outcomes identified in the Plan .................................................. 4 3. Evaluation of past performance.................................................................................................... 6 4. Summary of Citizen Participation Process and consultation process ........................................... 6 5. Summary of public comments ...................................................................................................... 6 6. Summary of comments or views not accepted and the reasons for not accepting them............ 7 7. Summary ....................................................................................................................................... 7 PR-05 Lead & Responsible Agencies - 91.200(b) ...................................................................................... 8 1. Agency/entity responsible for preparing/administering the Consolidated Plan .......................... 8 AP-10 Consultation - 91.100, 91.200(b), 91.215(l) ................................................................................... 9 1. Introduction .................................................................................................................................. 9 2. Agencies, groups, organizations, and others that participated in the process and consultations 10 AP-12 Participation - 91.401, 91.105, 91.200(c) ..................................................................................... 22 1. Summary of citizen participation process/Efforts made to broaden citizen participation ........ 22 Expected Resources .................................................................................................................................... 26 AP-15 Expected Resources - 91.420(b), 91.220(c)(1,2) .......................................................................... 26 Annual Goals and Objectives ...................................................................................................................... 29 AP-20 Annual Goals and Objectives - 91.420, 91.220(c)(3)&(e) ............................................................. 29 Goals Summary Information ............................................................................................................... 29 Goal Descriptions ................................................................................................................................ 31 AP-35 Projects - 91.420, 91.220(d) ......................................................................................................... 35 Introduction ........................................................................................................................................ 35 AP-38 Project Summary .......................................................................................................................... 37 Project Summary Information ............................................................................................................ 37 AP-50 Geographic Distribution - 91.420, 91.220(f) ................................................................................ 71 Affordable Housing ..................................................................................................................................... 73 617 Annual Action Plan 2024 2 OMB Control No: 2506-0117 (exp. 09/30/2021) AP-55 Affordable Housing - 91.420, 91.220(g) ....................................................................................... 73 Introduction ........................................................................................................................................ 73 AP-60 Public Housing - 91.420, 91.220(h) .............................................................................................. 74 Introduction ........................................................................................................................................ 74 Actions planned during the next year to address the needs for public housing ................................ 74 Actions to encourage public housing residents to become more involved in management and participate in homeownership ............................................................................................................ 75 If the PHA is designated as troubled, describe the manner in which financial assistance will be provided or other assistance. ............................................................................................................. 75 AP-65 Homeless and Other Special Needs Activities - 91.420, 91.220(i) ............................................... 76 Introduction ........................................................................................................................................ 76 AP-75 Barriers to affordable housing -91.420, 91.220(j) ........................................................................ 81 Introduction ........................................................................................................................................ 81 AP-85 Other Actions - 91.420, 91.220(k) ................................................................................................ 83 Introduction ........................................................................................................................................ 83 Program Specific Requirements .................................................................................................................. 86 AP-90 Program Specific Requirements - 91.420, 91.220(l)(1,2,4) .......................................................... 86 Introduction ........................................................................................................................................ 86 In accordance with the Americans with Disabilities Act and California Law, it is the policy of the Consortium to offer documents in a manner that is readily accessible to everyone, including individuals with disabilities. If you have a disability and require information or materials in an appropriate alternative format or any other accommodation or language assistance, please contact Contra Costa County Department of Conservation and Development at (925) 655-2708. Hard-of-hearing individuals may call the California Relay Service at (800) 735-2929 or TDD (925) 779-7081 for assistance. 618 Annual Action Plan 2024 3 OMB Control No: 2506-0117 (exp. 09/30/2021) EXECUTIVE SUMMARY AP-05 EXECUTIVE SUMMARY - 91.200(C), 91.220(B) 1. INTRODUCTION Established in 1850, the County of Contra Costa is one of nine counties in the San Francisco Bay Area. The County covers 733 square miles and extends from the northeastern shore of the San Francisco Bay easterly to San Joaquin County. The County is bordered on the south and west by Alameda County and on the north by Suisun Bay and San Pablo Bay. The western and northern communities are highly industrialized, while the inland areas contain a variety of urban, suburban/residential, commercial, light industrial, and agricultural uses. The Contra Costa FY 2024/25 Action Plan describes funding allocations of specific projects and programs to address housing, economic development, infrastructure/public facility improvements, and public service needs, utilizing Community Development Block Grant (CDBG), HOME Investment Partnerships Program (HOME), and Emergency Solutions Grants (ESG) program funds. These funds are allocated annually to entitlement communities through the U.S. Department of Housing and Urban Development (HUD) to carry out a wide range of community development activities that benefit lower-income persons and households. To receive an annual allocation, jurisdictions must submit a plan describing how these funds will be expended over a five-year period (the Consolidated Plan) and an annual Action Plan. The current consolidated plan is for July 1, 2020, through June 30, 2025. The cities of Antioch, Concord, Pittsburg, and Walnut Creek, along with the County of Contra Costa, have formed the Contra Costa HOME Consortium to cooperatively plan for the housing and community development needs of the County. The County administers HOME funds on behalf of all the Consortia cities and the Urban County. The Urban County includes all the unincorporated areas of the County, listed in Table 2, and the 15 cities/towns listed below in Table 1. The County administers Urban County CDBG funds, Consortium HOME funds, and County ESG funds. The cities of Antioch, Concord, Pittsburg, and Walnut Creek receive and administer their own allocation of CDBG funds. Brentwood El Cerrito Martinez Orinda Richmond Clayton Hercules Moraga Pinole San Pablo Danville Lafayette Oakley Pleasant Hill San Ramon TABLE 1 - URBAN COUNTY CITIES & TOWNS IN CONTRA COSTA 619 Annual Action Plan 2024 4 OMB Control No: 2506-0117 (exp. 09/30/2021) Alamo Byron Contra Costa Centre El Sobrante North Richmond Port Costa Bay Point Canyon Diablo Kensington Rodeo Saranap Bethel Island Crockett Knightsen Rollingwood Tara Hills Blackhawk Clyde East Richmond Heights Montalvin Manor Pacheco Vine Hill TABLE 2 - URBAN COUNTY UNINCORPORATED AREAS OF CONTRA COSTA 2. SUMMARIZE THE OBJECTIVES AND OUTCOMES IDENTIFIED IN THE PLAN This could be a restatement of items or a table listed elsewhere in the plan or a reference to another location. It may also contain any essential items from the housing and homeless needs assessment, the housing market analysis, or the strategic plan. The Consolidated Plan establishes the following priorities for all projects and programs funded with CDBG, HOME, and ESG funds. Objectives and Strategies are explained below each priority listed: PRIORITY NEED: AFFORDABLE HOUSING Objectives/Strategies for Affordable Housing: AH-1: Expand housing opportunities for extremely low, very-low, low, and moderate-income households by increasing the supply of decent, safe, and affordable rental housing via new housing construction or acquisition of land for the purpose of housing construction. AH-2: Increase homeownership opportunities via the construction, acquisition, and/or rehabilitation of housing units for homeownership; and/or direct financial assistance provided to low- to moderate- income homebuyers. AH-3: Maintain and preserve the existing affordable housing stock. AH-4: Increase the supply of appropriate and supportive housing for special needs populations, which may include short-term tenant-based rental assistance. PRIORITY NEED: REDUCE/ALLEVIATE HOMELESSNESS Objectives/Strategies for Homelessness: H-1: Further the "Housing First" approach to ending homelessness by supporting homeless outreach efforts, emergency shelter, transitional housing, and permanent housing with supportive services to help homeless persons achieve housing stability. 620 Annual Action Plan 2024 5 OMB Control No: 2506-0117 (exp. 09/30/2021) H-2: Expand existing prevention services, including emergency rental assistance, case management, housing search assistance, legal assistance, landlord mediation, money management, and credit counseling. In addition to these objectives, the affordable housing and non-housing community development objectives of the Consolidated Plan also address the needs of people without homes and the problem of homelessness. PRIORITY NEED: NON-HOUSING COMMUNITY DEVELOPMENT Objectives/Strategies for Public Services: CD-1 General Public Services: Ensure that opportunities and services are provided to improve the quality of life and independence for low-income persons (below 80% of the Area Median Income) and ensure access to programs that promote prevention and early intervention related to a variety of social concerns such as substance abuse, hunger, and other issues. CD-2 Non-Homeless Special Needs Population: Ensure that opportunities and services are provided to improve the quality of life and independence for persons with special needs, such as older people, persons with disabilities, battered spouses, abused children, persons with HIV/AIDS, illiterate adults, and migrant farmworkers. CD-3 Youth: Increase opportunities for children/youth to be healthy, succeed in school, and prepare for productive adulthood. CD-4 Fair Housing: Promote fair housing activities and affirmatively further fair housing. Objectives/Strategies for Economic Development: CD-5 Economic Development: Reduce the number of persons with incomes below the poverty level, expand economic opportunities for extremely low-, very low-, and low-income residents, and increase the viability of neighborhood commercial areas by providing job training/job placement services, and technical assistance to microenterprises and small businesses. Objectives/Strategies for Infrastructure/Public Facilities: CD-6 Infrastructure and Accessibility: Maintain quality public facilities and adequate infrastructure and ensure access for the mobility-impaired by addressing physical access barriers to public facilities. PRIORITY NEED: ADMINISTRATION Objectives/Strategies for Administration: 621 Annual Action Plan 2024 6 OMB Control No: 2506-0117 (exp. 09/30/2021) CD-7 Administration: Support the development of viable urban communities by extending and strengthening partnerships among all levels of government and the private sector; administer federal grant programs in a fiscally prudent manner 3. EVALUATION OF PAST PERFORMANCE This is an evaluation of past performance that helped lead the grantee to choose its goals or projects. Contra Costa County is completing the fourth year of the 2020-2025 Consolidated Plan period (FY 2024/25). The County has continued to focus on outcome-based performance measurements to ensure that needed services are delivered, and the results can be easily quantified. 4. SUMMARY OF CITIZEN PARTICIPATION PROCESS AND CONSULTATION PROCESS Summary from citizen participation section of the plan. Contra Costa County, and the other HOME Consortium cities, work together to conduct comprehensive outreach to obtain a broad perspective of the County's housing and community development needs. Residents and organizations involved in affordable housing, fair housing, homeless programs, and other community development activities were consulted. The outreach process ensures opportunities for the involvement of impacted persons, including lower-income persons and families, persons living in lower- income areas, minorities and non-English speaking persons, and persons with disabilities. The Consortium also seeks input from other public and private agencies that provide emergency housing for those who are homeless, assisted housing for special needs populations, transitional housing, health services, mental health services, social services, and infrastructure support, as well as those agencies who provide fair housing and tenant/landlord services and ensure compliance with Civil Rights laws and regulations. See the AP-10 Consultation section below for a more detailed summary of the Citizen Participation process. 5. SUMMARY OF PUBLIC COMMENTS This could be a brief narrative summary or reference an attached document from the Citizen Participation section of the Con Plan. 622 Annual Action Plan 2024 7 OMB Control No: 2506-0117 (exp. 09/30/2021) 6. SUMMARY OF COMMENTS OR VIEWS NOT ACCEPTED AND THE REASONS FOR NOT ACCEPTING THEM Not Applicable. 7. SUMMARY The outreach process aided in developing this document but yielded no public comments. 623 Annual Action Plan 2024 8 OMB Control No: 2506-0117 (exp. 09/30/2021) PR-05 LEAD & RESPONSIBLE AGENCIES - 91.200(B) 1. AGENCY/ENTITY RESPONSIBLE FOR PREPARING/ADMINISTERING THE CONSOLIDATED PLAN The following are the agencies/entities responsible for preparing the Consolidated Plan and those responsible for the administration of each grant program and funding source. Agency Role Name Department/Agency CDBG Administrator CONTRA COSTA COUNTY Department of Conservation and Development HOME Administrator CONTRA COSTA COUNTY Department of Conservation and Development ESG Administrator CONTRA COSTA COUNTY Department of Conservation and Development TABLE 3 – RESPONSIBLE AGENCIES Narrative The Contra Costa HOME Consortium consists of the Contra Costa Urban County and four CDBG entitlement jurisdictions: Antioch, Concord, Pittsburg, and Walnut Creek. The CDBG Urban County consists of the unincorporated County and 15 smaller cities and towns. The ESG area is the same as the CDBG Urban County area. Consolidated Plan Public Contact Information Gabriel Lemus: gabriel.lemus@dcd.cccounty.us Kristin Sherk: kristin.sherk@dcd.cccounty.us 624 Annual Action Plan 2024 9 OMB Control No: 2506-0117 (exp. 09/30/2021) AP-10 CONSULTATION - 91.100, 91.200(B), 91.215(L) 1. INTRODUCTION As part of this Action Plan development, County CDBG staff undertook an outreach program to consult and coordinate nonprofit agencies, affordable housing providers, and government agencies. On September 20, 2022, County staff sent a notice to the County's CDBG "Interested Parties" list of over 600 individuals representing various non-profit organizations and public agencies throughout Contra Costa County. This list consists of various persons representing non-profit service providers that cater to the needs of low- and moderate-income households and persons with special needs, including persons with disabilities; affordable housing providers, housing professionals, and housing advocates public agencies (other County departments or participating cities departments; improvement districts, school districts, etc.) economic development organizations, community groups, and elected officials. All these agencies were notified, via e-mail, about participating in the FY 2024/25 CDBG, HOME, and ESG "Kickoff" Meetings that took place virtually on October 12, 2023, and November 2, 2023, in which interested agencies were informed about applying for CDBG, HOME, and ESG funds, and about participating in the overall Action Plan process. Provide a concise summary of the jurisdiction’s activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health, and service agencies (91.215(l)). Consortium members worked closely with the three Public Housing Authorities of Contra Costa, Pittsburg, and Richmond in the co-development of the 2020-25 Analysis of Impediments and the Consolidated Plan. The County HOME and CDBG staff have ongoing conversations with the County Housing Authority staff and work to coordinate the allocation of project-based Section 8 vouchers to HOME and CDBG-funded developments. This increases the number of households with extremely low incomes which can be served. The Contra Costa County Department of Conservation and Development (DCD) coordinates the allocation of Emergency Solutions Grant funds with the County's Homeless Program office and the Continuum of Care (CoC) Board. CDBG funds are frequently used to assist in housing development for persons with special needs, including those with physical and mental health issues. DCD staff consults the appropriate Health Services Department (HSD) staff to confirm that the developments will have access to adequate funding for operations. Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness. 625 Annual Action Plan 2024 10 OMB Control No: 2506-0117 (exp. 09/30/2021) DCD staff works very closely with the CoC Council on Homelessness (COH), sitting on the Board, attending monthly meetings, serving on subcommittees such as the Review and Ranking of all CoC applications, and working collaboratively with CoC County staff to coordinate efforts to address homelessness throughout the County. Describe consultation with the Continuum(s) of Care that serves the jurisdiction’s area in determining how to allocate ESG funds, develop performance standards for and evaluate outcomes of projects and activities assisted by ESG funds, and develop funding, policies, and procedures for the operation and administration of HMIS. The County works closely with the Contra Costa CoC to allocate ESG funds, develop performance standards, evaluate outcomes, and administrate HMIS. County staff consults with CoC and the Council on Homelessness Executive Board, which provides advice and input on the operations of homeless services, program operation, and program development efforts in Contra Costa County. Members of the CoC Board sit on the Review and Ranking Committee to determine the allocation of funding for ESG projects. 2. AGENCIES, GROUPS, ORGANIZATIONS, AND OTHERS THAT PARTICIPATED IN THE PROCESS AND CONSULTATIONS 626 Annual Action Plan 2024 11 OMB Control No: 2506-0117 (exp. 09/30/2021) TABLE 4 – AGENCIES, GROUPS, ORGANIZATIONS WHO PARTICIPATED 1 Agency/Group/Organization Contra Costa Health Services Homeless Program Agency/Group/Organization Type Services-Persons with HIV/AIDS Services-homeless Services-Health Other government - County What section of the Plan was addressed by Consultation? Housing Need Assessment Homeless Needs - Chronically homeless Homeless Needs - Families with children Homelessness Needs - Veterans Homelessness Needs - Unaccompanied youth Homelessness Strategy Non-Homeless Special Needs Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The Contra Costa County Health Services Department was consulted to provide information on various special needs populations, including homeless populations, and services provided to those populations. 2 Agency/Group/Organization CONTRA COSTA HOUSING AUTHORITY Agency/Group/Organization Type Housing PHA Other government - County Regional organization What section of the Plan was addressed by Consultation? Public Housing Needs 627 Annual Action Plan 2024 12 OMB Control No: 2506-0117 (exp. 09/30/2021) Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? County housing staff consults with the HACC at least quarterly. The two agencies coordinate the Consolidated Plan, Annual Action Plan, Housing Authority Five-Year Plan, and Housing Authority Annual Plan. In addition, staff coordinates allocations of HOME, CDBG, and Project-based Section 8 vouchers whenever possible. 3 Agency/Group/Organization BAY AREA LEGAL AID Agency/Group/Organization Type Services - Housing Service-Fair Housing What section of the Plan was addressed by Consultation? Housing Need Assessment Homeless Needs - Families with children Anti-poverty Strategy Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? Consultation on Fair Housing, tenant/landlord cases throughout the County. Trends were identified, and eviction prevention was described as a homeless prevention strategy, especially for families with children. 4 Agency/Group/Organization Hope Solutions Agency/Group/Organization Type Services - Housing Services-homeless What section of the Plan was addressed by Consultation? Housing Need Assessment Homeless Needs - Families with children Homelessness Strategy Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? Consultation with the Executive Director of Hope Solutions regarding homeless housing, homeless services for children and parents entering housing, and stabilization of homeless families. The agency runs Garden Park Apartments and scattered site housing with a wide variety of supportive services and housing search assistance. 628 Annual Action Plan 2024 13 OMB Control No: 2506-0117 (exp. 09/30/2021) 5 Agency/Group/Organization ECHO HOUSING Agency/Group/Organization Type Services - Housing Service-Fair Housing What section of the Plan was addressed by Consultation? Housing Need Assessment Public Housing Needs Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? ECHO Housing is the Consortium-wide Fair Housing provider which provides tenant/landlord services in several jurisdictions. The agency was consulted by the Consortium, focusing on each of those issues, the needs of tenants, and tenant/landlord Fair Housing issues found in their public housing cases. 6 Agency/Group/Organization CONTRA COSTA SENIOR LEGAL SERVICES Agency/Group/Organization Type Services-Elderly Persons Services-Persons with Disabilities What section of the Plan was addressed by Consultation? Non-Homeless Special Needs Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The agency Executive Director was consulted on the needs of seniors and disabled persons in order to identify and prioritize their needs. 7 Agency/Group/Organization Lamorinda Spirit Van Agency/Group/Organization Type Services-Elderly Persons Services-Persons with Disabilities What section of the Plan was addressed by Consultation? Non-Homeless Special Needs Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The agency Executive Director was consulted to identify and prioritize senior and disabled persons’ needs. 629 Annual Action Plan 2024 14 OMB Control No: 2506-0117 (exp. 09/30/2021) 8 Agency/Group/Organization MONUMENT CRISIS CENTER Agency/Group/Organization Type Services-Children Services-Elderly Persons Services-Persons with Disabilities Services-homeless What section of the Plan was addressed by Consultation? Homeless Needs - Chronically homeless Homeless Needs - Families with children Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The agency Executive Director was consulted to identify and prioritize the needs of clients without homes, particularly the demand for food and services, as the agency runs Central County Homeless CARE Center. 9 Agency/Group/Organization Meals on Wheels Diablo Region Agency/Group/Organization Type Services-Elderly Persons Services-Persons with Disabilities What section of the Plan was addressed by Consultation? Non-Homeless Special Needs Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The agency Executive Director and Directors of Meals on Wheels and Care Management was consulted to identify and prioritize the needs of their clients. 10 Agency/Group/Organization Empowered Aging (formerly Ombudsman Services of Contra Costa) Agency/Group/Organization Type Services-Elderly persons Services-Persons with Disabilities What section of the Plan was addressed by Consultation? Non-Homeless Special Needs 630 Annual Action Plan 2024 15 OMB Control No: 2506-0117 (exp. 09/30/2021) Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The agency Executive Director and Lead Program staff consulted seniors and disabled persons to identify and prioritize needs and further explore the needs and issues of the institutionalized population. 11 Agency/Group/Organization A Place of Learning Agency/Group/Organization Type Services-Children Services-Education What section of the Plan was addressed by Consultation? Non-Homeless Special Needs Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The agency was consulted on youth, as the agency primarily serves Hispanic youth with free after-school tutoring for grades 1-6. 12 Agency/Group/Organization COCO Kids (Contra Costa Childcare Council) Agency/Group/Organization Type Services-Children Services-Education What section of the Plan was addressed by Consultation? Economic Development Anti-poverty Strategy Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? Consultation by Consortium to focus on economic development. The agency provides microenterprise economic development services to childcare enterprises and focuses on early childhood education. 13 Agency/Group/Organization LOAVES AND FISHES OF CONTRA COSTA Agency/Group/Organization Type Services-Elderly persons Services-Persons with Disabilities Services-homeless What section of the Plan was addressed by Consultation? Non-Homeless Special Needs 631 Annual Action Plan 2024 16 OMB Control No: 2506-0117 (exp. 09/30/2021) Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? Consultation by Consortium to focus on homelessness and food scarcity. The agency provides hot meals five times per week in dining rooms throughout the Consortium areas. It primarily serves homeless persons, older persons, disabled persons, and very low-income families. 14 Agency/Group/Organization FOOD BANK OF CONTRA COSTA AND SOLANO Agency/Group/Organization Type Services-Elderly persons Services-Persons with Disabilities Services-Persons with HIV/AIDS Services-homeless What section of the Plan was addressed by Consultation? Homeless Needs - Chronically homeless Homeless Needs - Families with children Homelessness Strategy Non-Homeless Special Needs Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? Consultation by Consortium to focus on homelessness and food scarcity. The agency provides groceries and fresh food to food pantries and agencies throughout the Consortium area, primarily serving people experiencing homelessness, older persons, disabled persons, and very low-income families. 15 Agency/Group/Organization Saint Vincent de Paul of Contra Costa County Agency/Group/Organization Type Services - Housing Services-Children Services-Elderly persons Services-Persons with Disabilities Services- People without Housing Services-Health What section of the Plan was addressed by Consultation? Homeless Needs - Chronically homeless Homeless Needs - Families with children 632 Annual Action Plan 2024 17 OMB Control No: 2506-0117 (exp. 09/30/2021) Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? Consultation to focus on homelessness and food scarcity. The agency provides Rotocare medical care, a dining site for Loaves and Fishes, emergency housing retention assistance, information and referral, a day program for homeless families, and an employment training program for homeless individuals. The agency serves homeless persons, families, older persons, disabled persons, and very low-income families. 16 Agency/Group/Organization SHELTER INC. OF CONTRA COSTA COUNTY Agency/Group/Organization Type Housing Services - Housing What section of the Plan was addressed by Consultation? Housing Need Assessment Homeless Needs - Chronically homeless Homeless Needs - Families with children Homelessness Needs - Veterans Homelessness Needs - Unaccompanied youth Homelessness Strategy Market Analysis Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? Consultation to focus on homelessness. The agency provides homeless prevention activities, housing retention subsidies and assistance, housing with supportive services, housing placement services, and is a key homeless housing provider in the County. They serve homeless individuals and families, older persons, and disabled persons. Shelter, Inc. also provides homeless prevention for very low-income families. 633 Annual Action Plan 2024 18 OMB Control No: 2506-0117 (exp. 09/30/2021) 17 Agency/Group/Organization CONTRA COSTA CRISIS CENTER Agency/Group/Organization Type Services - Housing Services-Children Services-Elderly persons Services-Persons with Disabilities Services-Persons with HIV/AIDS Services-Victims of Domestic Violence Services-homeless Services-Health Services - Victims What section of the Plan was addressed by Consultation? Homeless Needs - Chronically homeless Homeless Needs - Families with children Homelessness Needs - Veterans Homelessness Needs - Unaccompanied youth Homelessness Strategy Non-Homeless Special Needs Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The agency Executive Director and Lead Program staff were consulted as the agency is a 2-1-1 provider of information and referral for all services. It is also directly connected to Contra Costa Homeless Coordinated Entry System and the CORE outreach teams. 18 Agency/Group/Organization RYSE Center Agency/Group/Organization Type Services-Children Services-homeless What section of the Plan was addressed by Consultation? Homeless Needs - Families with children Homelessness Needs - Unaccompanied youth 634 Annual Action Plan 2024 19 OMB Control No: 2506-0117 (exp. 09/30/2021) Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The agency Executive Director and program staff were consulted to better understand the needs of foster youth, homelessness prevention, and homelessness among foster, abused, and neglected youth. 19 Agency/Group/Organization COURT-APPOINTED SPECIAL ADVOCATES Agency/Group/Organization Type Services-Children What section of the Plan was addressed by Consultation? Homelessness Needs - Unaccompanied youth Non-Homeless Special Needs Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The agency Executive Director and program staff were consulted to better understand the needs of foster youth, homelessness prevention, and homelessness among foster, abused, and neglected youth. 20 Agency/Group/Organization EAST BAY CENTER FOR PERFORMING ARTS Agency/Group/Organization Type Services-Children What section of the Plan was addressed by Consultation? Non-Homeless Special Needs Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The agency Executive Director and program staff were consulted as the agency works with lower-income youth in West County. 21 Agency/Group/Organization STAND! AGAINST DOMESTIC VIOLENCE Agency/Group/Organization Type Services-Victims of Domestic Violence What section of the Plan was addressed by Consultation? Homeless Needs - Families with children Homelessness Strategy Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? The agency Program Director was consulted to better understand the needs of battered spouses and their children, including those who are made homeless when fleeing domestic violence. 635 Annual Action Plan 2024 20 OMB Control No: 2506-0117 (exp. 09/30/2021) Identify any Agency Types not consulted and provide a rationale for not consulting. No agency types were intentionally excluded. Organizations were consulted on an individual and group basis, as well as part of public meetings. The Consortium distributed a survey through workshops, public service agencies, the County website as well as the websites of all Consortium members. An extended and exhaustive effort was made to reach as many individuals and organizations as possible. Other local/regional/state/federal planning efforts considered when preparing the Plan Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan? Continuum of Care Contra Costa County Health, Housing, and Homeless Services Department (H3) Strategic Plan goals are identical to the adopted Continuum of Care Plan goals and objectives described in the 2015 Ten-Year Plan (See H-1 Permanent Housing for Homeless and H-2 Prevention of Homelessness). Contra Costa 2020-25 Analysis of Impediments Contra Costa County Department of Conservation & Development The Consortium and PHAs in CCC developed a new AI performed in the Analysis of Fair Housing format to best inform and coordinate fair housing activities throughout the County in the coming five years. The AI data and analysis are thoroughly integrated into the 2020-25 Consolidated Plan. Northern Waterfront Strategic Action Plan Contra Costa County Department of Conservation & Development The Northern Waterfront Economic Development Initiative is a regional cluster-based economic development strategy with a goal of creating 18,000 new jobs by 2035. The Initiative leverages existing competitive advantages and assets by focusing on advanced manufacturing sub-sectors in five targeted clusters (advanced transportation fuels, bio-tech/bio-medical, diverse manufacturing, food processing, and clean tech). There is also a related component focusing on the human capital framework to benefit the residents of the Northern Waterfront. The initiative is a collaboration between the County and seven partner cities, who work together on diverse actions to enhance the region’s economic vitality. 636 Annual Action Plan 2024 21 OMB Control No: 2506-0117 (exp. 09/30/2021) Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan? Ensuring Opportunity Contra Costa Richmond Community Foundation The Ensuring Opportunity Campaign to End Poverty in Contra Costa is a cross-sector initiative that engages local elected officials, social sector organizations, businesses, labor, local government, faith-based, academia, and the philanthropic sector in a collective effort to eliminate poverty in our community. The Campaign is currently focusing on affordable housing. The Executive Director is an active participant in Consortium activities, focus groups, and homelessness efforts. Plan Bay Area 2040: Regional Transportation Plan Metropolitan Transportation Commission This regional transportation plan and sustainable communities strategy for the San Francisco Bay Area (2017-2040) helps to inform long-term planning strategies and links to regional planning. Plan Bay Area, People, Places, and Prosperity Association of Bay Area Governments (ABAG) ABAG is the comprehensive regional planning agency and council of governments for the nine counties and 101 cities and towns of the San Francisco Bay region. ABAG works to address common issues from a regional perspective and formed California’s first council of governments. From this perspective, ABAG continues to work in regional land use, environmental stewardship, energy efficiency, and water resource protection. This past year, ABAG and MTC combined to share joint responsibility for Plan Bay Area, now with a single staff, serving both the ABAG Executive Board and the MTC Commission. ABAG publications and planning activities influence local plans for housing production and transportation. TABLE 5 – OTHER LOCAL / REGIONAL / FEDERAL PLANNING EFFORTS Narrative DCD staff and Consortium member consultations, with other County departments and local agencies, enhance DCD staff's understanding of critical issues facing low-income residents of Contra Costa, especially understanding the needs of extremely low-income and homeless individuals and families. This specialized knowledge complements the feedback provided through public participation. 637 Annual Action Plan 2024 22 OMB Control No: 2506-0117 (exp. 09/30/2021) AP-12 PARTICIPATION - 91.401, 91.105, 91.200(C) 1. SUMMARY OF CITIZEN PARTICIPATION PROCESS/EFFORTS MADE TO BROADEN CITIZEN PARTICIPATION Summarize the citizen participation process and how it impacted goal setting. On September 11, 2023, a Notice of Funding Availability/Request for Proposals (NOFA/RFP) for CDBG- IPF, CDBG-Housing, HOME, and HOPWA funds was sent to the County's CDBG and HOME "Interested Parties" list, a list of over 600 individuals representing various non-profit organizations and public agencies throughout Contra Costa County. The NOFA/RFP notice was also posted/published in all editions of the Contra Costa Times and posted on the County's Department of Conservation and Development (DCD) website the same day. On October 12, 2023, the CDBG-IPF Kickoff public meeting was held virtually via Zoom. Approximately 59 people representing various non-profit and public agencies attended the meeting. On November 2, 2023, the CDBG, HOME, and HOPWA Kickoff public meeting was held virtually via Zoom. Approximately 89 people representing various non-profit and public agencies attended the meeting. On May 20, 2024, the County's Family and Human Services Committee held a public meeting to hear the staff's recommendations for the Public Service category of the County's CDBG Program and staff's recommendations under the County's ESG Program. On May 25, 2024, public notices were posted/published in all newspaper editions of the Contra Costa Times announcing the June 25, 2024 County's Board of Supervisors public hearing to recommend CDBG, HOME, ESG, and HOPWA funds to public services, economic development, infrastructure/public facilities, affordable housing, and ESG projects/programs/activities. The County's Draft Action Plan was made available to the public May 25, 2024 through June 25, 2024, on the County's DCD website, and a hard copy was available upon request to the public at the County's DCD physical location at 30 Muir Road, Martinez, CA. On June 5, 2024, the County's Affordable Housing Finance Committee scheduled a public meeting to consider staff's affordable housing recommendations for the CDBG, HOME, and HOPWA programs. Approximately __ people representing various affordable housing development nonprofit organizations attended the meeting. 638 Annual Action Plan 2024 23 OMB Control No: 2506-0117 (exp. 09/30/2021) On June 3, 2024, the County's Finance Committee held a public meeting to hear staff's recommendations for the Economic Development and Infrastructure/Public Facilities categories of the County's CDBG Program. On June 25, 2024, the Board of Supervisors public hearing meeting was held. At the meeting, the County's FY 2024/25 CDBG/HOME/ESG/ Action Plan, including the recommendations for all public services, economic development, infrastructure/public facilities, affordable housing, and ESG projects, was considered and approved by the County's Board of Supervisors. Citizen Participation Outreach # Mode of Outreach Target of Outreach Summary of Response/Attendance Summary of Content Summary of Comments Not Accepted URL (if applicable) 1 Internet Non- targeted Broad community On September 11, 2023, Contra Costa County emailed a NOFA/RFP for CDBG, HOME, and HOPWA funds to the County’s interested parties list, a list of over 600 individuals representing various nonprofit organizations and public agencies throughout the County. NA NA www.contracosta.ca.gov/CDBG 2 Newspaper Ad Non- targeted Broad community The County published a newspaper notice on September 11, 2023, announcing its CDBG, HOME, and HOPWA Kick- Off Meeting for interested persons, nonprofits, and public agencies to attend. NA NA NA 3 Newspaper Ad Non- targeted Broad community The County published a newspaper notice on September 11, 2023, announcing its CDBG-IPF Kick-Off Meeting for interested persons, nonprofits, and public agencies to attend. NA NA NA 4 Public Meeting Non- targeted Broad community The County held its CDBG-IPF Meeting virtually via Zoom on October 12, 2023. Approximately 59 individuals representing various nonprofit No Comments NA NA 639 Annual Action Plan 2024 24 OMB Control No: 2506-0117 (exp. 09/30/2021) # Mode of Outreach Target of Outreach Summary of Response/Attendance Summary of Content Summary of Comments Not Accepted URL (if applicable) organizations and public agencies attended, interested in learning more about the application process. 5 Public Meeting Non- targeted Broad community The County held its CDBG, HOME, HOME- ARP, and HOPWA Kick- Off Meeting virtually via Zoom on November 2, 2023. Approximately 89 individuals representing various nonprofit organizations and public agencies attended, interested in learning more about the application process. No Comments NA NA 6 Public Meeting Non- targeted Broad community On May 20, 2024, the County's Family and Human Services Committee held a public meeting to hear staff's recommendations for the Public Service category of the County's CDBG Program and ESG Program. No Comments NA NA 7 Newspaper Ad Non-English speaking: Spanish, Chinese, and Tagalong; Non- targeted and Broad community A Public Notice was posted/published on May 25, 2024 to announce that the FY 2024/25 Action Plan, including recommendations for CDBG, HOME, and ESG projects, programs, and activities, would be considered at the June 25, 2024, Board of Supervisors public hearing. No Comments NA NA 8 Public Meeting Non- targeted Broad community; Affordable Housing Developers On June 5, 2024, the County's Affordable Housing Finance Committee called a public meeting to consider the staff's affordable housing recommendations. Approximately __ people attended the in-person and virtual meetings. No Comments NA NA 640 Annual Action Plan 2024 25 OMB Control No: 2506-0117 (exp. 09/30/2021) # Mode of Outreach Target of Outreach Summary of Response/Attendance Summary of Content Summary of Comments Not Accepted URL (if applicable) 11 Public Meeting Non- targeted Broad community On June 2, 2024, the County's Finance Committee held a public meeting to hear staff recommendations for the Economic Development and Infrastructure/Public Facilities categories of the County's CDBG Program. NA NA 12 Public Meeting Non- targeted Broad community On June 25, 2024, the County's Board of Supervisors met and adopted the FY 2024/25 Annual Action Plan. www.contracosta.ca.gov/7283/Board- of-Supervisors Table 6 – Citizen Participation Outreach 641 Annual Action Plan 2024 26 OMB Control No: 2506-0117 (exp. 09/30/2021) EXPECTED RESOURCES AP-15 EXPECTED RESOURCES - 91.420(B), 91.220(C)(1,2) Introduction Contra Costa anticipates that over the Strategic Plan’s five-year course, CDBG, HOME, and ESG funds will be available. These federal funds will be used to leverage public and private resources in all program areas. The Annual Action Plan budgets reflect one-fifth of the anticipated resources over the 5-year Consolidated Plan period. Anticipated Resources Program Source of Funds Uses of Funds Expected Amount Available Year ___ Expected Amount Available Remainder of ConPlan $ Narrative Description Annual Allocation: $ Program Income: $ Prior Year Resources: $ Total: $ CDBG public - federal Acquisition Admin and Planning Economic Development Housing Public Improvements Public Services 4,614,953 874,827 744,505 6,234,285 0 Expected amount available based on recent allocation and anticipated estimated Program Income during the FY 2024/25 program year. 642 Annual Action Plan 2024 27 OMB Control No: 2506-0117 (exp. 09/30/2021) Program Source of Funds Uses of Funds Expected Amount Available Year ___ Expected Amount Available Remainder of ConPlan $ Narrative Description Annual Allocation: $ Program Income: $ Prior Year Resources: $ Total: $ HOME public - federal Acquisition Homebuyer assistance Homeowner rehab Multifamily rental new construction Multifamily rental rehab New construction for ownership TBRA 2,989,514 742,995 1,698,500 5,431,009 0 Expected amount available based on recent allocation and anticipated estimated Program Income during the FY 2024/25 program year. ESG public - federal Conversion and rehab for transitional housing Financial Assistance Overnight shelter Rapid re- housing (rental assistance) Rental Assistance Services Transitional housing 399,140 0 0 399,140 0 Expected amount available based on recent allocation. TABLE 7 - EXPECTED RESOURCES – PRIORITY TABLE 643 Annual Action Plan 2024 28 OMB Control No: 2506-0117 (exp. 09/30/2021) Explain how federal funds will leverage those additional resources (private, state, and local funds), including a description of how matching requirements will be satisfied. County policy requires projects funded with CDBG funds to provide a minimum match as follows: 10 percent is required from nonprofit organizations, 25 percent from local government agencies, and 100 percent from for-profit entities. Public service and economic development projects (sponsored by nonprofit organizations and public agencies) receiving multiple-year funds are further required to increase the match level for each funding year up to 50 percent match after year five. In accordance with federal regulations, all projects funded with Consortium HOME funds are required to provide a minimum 25 percent permanent match to the project from non-federal sources. In affordance with federal regulations, all projects funded with ESG funds are required to provide a minimum 100 percent match from non-federal sources. If appropriate, describe publicly owned land or property located within the jurisdiction that may be used to address the needs identified in the plan. As the Housing Successor Agency to the former redevelopment agency, the County owns land that will be used for affordable housing development in Bay Point, North Richmond, and Rodeo. The Housing Successor (to the former Redevelopment Agency) will issue requests for proposals to develop the Rodeo and Bay Point parcels during the Consolidated Plan period. The Housing Successor is considering using the proceeds of that sale to support the Rodeo and Bay Point developments. However, no CDBG, HOME, or ESG funds are currently allocated to this prospective project. 644 Annual Action Plan 2024 29 OMB Control No: 2506-0117 (exp. 09/30/2021) ANNUAL GOALS AND OBJECTIVES AP-20 ANNUAL GOALS AND OBJECTIVES - 91.420, 91.220(C)(3)&(E) GOALS SUMMARY INFORMATION Sort Order Goal Name Start Year End Year Category Geographic Area Needs Addressed Funding Goal Outcome Indicator 1 CD-1: General Public Services 2020 2025 Non-Housing Community Development Contra Costa County Non-Housing Community Development CDBG: $316,500 Public service activities other than Low/Moderate Income Housing Benefit: 6,529 Persons Assisted 2 CD-2: Non-Homeless Special Needs Population 2020 2025 Non-Homeless Special Needs Non-Housing Community Development Contra Costa County Non-Housing Community Development CDBG: $183,000 Public service activities other than Low/Moderate Income Housing Benefit: 10,453 Persons Assisted 3 CD-3: Youth 2020 2025 Non-Housing Community Development Contra Costa County Non-Housing Community Development CDBG: $73,000 Public service activities other than Low/Moderate Income Housing Benefit: 1,257 Persons Assisted 4 CD-4: Fair Housing 2020 2025 Non-Housing Community Development Contra Costa County Non-Housing Community Development CDBG: $40,000 Public service activities other than Low/Moderate Income Housing Benefit: 80 Persons Assisted 645 Annual Action Plan 2024 30 OMB Control No: 2506-0117 (exp. 09/30/2021) Sort Order Goal Name Start Year End Year Category Geographic Area Needs Addressed Funding Goal Outcome Indicator 5 CD-5: Economic Development 2020 2025 Non-Housing Community Development Contra Costa County Non-Housing Community Development CDBG: $395,700 Public service activities other than Low/Moderate Income Housing Benefit: 539 Persons Assisted Jobs created/retained: 3 Jobs Businesses assisted: 205 Businesses Assisted 6 CD-6: Infrastructure/Public Facilities 2020 2025 Non-Housing Community Development Contra Costa County Non-Housing Community Development CDBG: $369,196 Public Facility or Infrastructure Activities other than Low/Moderate Income Housing Benefit: 8,857 Persons Assisted 7 CD-7: Administration 2020 2025 Administration Contra Costa County Administration CDBG: $1,057,956 HOME: $373,250 ESG: $29,736 Other: 1 Other 8 H-1: Housing & Supportive Services for Homeless 2020 2025 Homeless Contra Costa County Homelessness Prevention CDBG: $142,000 ESG: $238,344 Public service activities other than Low/Moderate Income Housing Benefit: 800 Persons Assisted Homeless Person Overnight Shelter: 1,578 Persons Assisted 646 Annual Action Plan 2024 31 OMB Control No: 2506-0117 (exp. 09/30/2021) Sort Order Goal Name Start Year End Year Category Geographic Area Needs Addressed Funding Goal Outcome Indicator 9 H-2: Rapid Rehousing & Homelessness Prevention 2020 2025 Homeless Contra Costa County Homelessness Prevention CDBG: $30,000 ESG: $131,060 Tenant-based rental assistance / Rapid Rehousing: 160 Households Assisted Homelessness Prevention: 0 Persons Assisted 10 AH-3: Maintain and Preserve Affordable Housing 2020 2025 Affordable Housing Affordable Housing CDBG: $2,774,554 HOME: $5,040,000 Rental units rehabilitated: 229 Household Housing Unit Homeowner Housing Rehabilitated: 52 Household Housing Unit TABLE 8 – GOALS SUMMARY GOAL DESCRIPTIONS 1 Goal Name CD-1: General Public Services Goal Description Ensure that opportunities and services are provided to improve the quality of life and independence for lower-income persons and ensure access to programs that promote prevention and early intervention related to various social concerns such as substance abuse, hunger, and other issues. 2 Goal Name CD-2: Non-Homeless Special Needs Population Goal Description Ensure that opportunities and services are provided to improve the quality of life and independence for persons with special needs, such as elderly/frail elderly, persons with disabilities, victims of domestic violence, abused/neglected children, persons with HIV/AIDS, illiterate adults, and migrant farmworkers. 647 Annual Action Plan 2024 32 OMB Control No: 2506-0117 (exp. 09/30/2021) 3 Goal Name CD-3: Youth Goal Description Increase opportunities for children/youth to be healthy, succeed in school, and prepare for a productive adulthood. 4 Goal Name CD-4: Fair Housing Goal Description Continue to promote fair housing activities and affirmatively further fair housing. 5 Goal Name CD-5: Economic Development Goal Description Reduce the number of persons with incomes below the poverty level, expand economic opportunities for very-low and low-income residents, and increase the viability of neighborhood commercial areas. Strategies include: • Support job training, retraining, and employment search services for low-income persons; and Provide technical assistance and capital (loan or grant) to small businesses/micro-enterprises to develop and/or expand capacity and produce jobs for low-income persons. 6 Goal Name CD-6: Infrastructure/Public Facilities Goal Description Maintain quality public facilities and adequate infrastructure and ensure access to public facilities for people with disabilities. Strategies include: • To construct or improve public facilities and infrastructure including, but not limited to, providing and improving access to facilities for persons with disabilities. This may include directly improving or constructing facilities or infrastructure in low-income areas or assisting non-profit agencies that serve low-income populations. • To remove barriers to the safe travel of persons with disabilities that exist in the public right-of-way. To improve the public right-of-way to enhance public safety and accessibility, improve public health, and promote the provisions of a "complete streets program." Improvements will be targeted to areas where the current level of improvement is less than the current standard. 648 Annual Action Plan 2024 33 OMB Control No: 2506-0117 (exp. 09/30/2021) 7 Goal Name CD-7: Administration Goal Description Support the development of viable urban communities through extending and strengthening partnerships among all levels of government and private sector, and administer federal grant programs in a fiscally prudent manner. Strategies include: • To continue the collaborative administration with the other Consortia jurisdictions for the County's housing and community development programs undertaken under this Strategic Plan. This effort will include common policies and procedures for requests for the use of funds, sub-recipient reporting, record-keeping, and monitoring. To support the efforts of the housing authorities of the City of Pittsburg, the City of Richmond, and Contra Costa County. Members will also cooperatively further the efforts of the Contra Costa Continuum of Care Council on Homelessness. 8 Goal Name H-1: Housing & Supportive Services for Homeless Goal Description Further, the "Housing First" approach to ending homelessness by supporting homeless outreach efforts, emergency shelter, transitional housing, and permanent housing with supportive services to help homeless persons achieve housing stability. 9 Goal Name H-2: Rapid Rehousing & Homelessness Prevention Goal Description Expand existing prevention services, including emergency rental assistance, case management, housing search assistance, legal assistance, landlord meditation, money management, and credit counseling. 11 Goal Name AH-3: Maintain and Preserve Affordable Housing Goal Description Maintaining and preserving affordable housing (rental and homeownership) is a growing need as existing affordable housing reaches the current affordability terms. Increasing market-rate rents incentivizes private owners to convert their affordable units to market-rate units. Affordable housing developers purchase existing buildings when feasible to maintain existing affordable housing. 649 Annual Action Plan 2024 34 OMB Control No: 2506-0117 (exp. 09/30/2021) 650 Annual Action Plan 2024 35 OMB Control No: 2506-0117 (exp. 09/30/2021) AP-35 PROJECTS - 91.420, 91.220(D) INTRODUCTION The projects below meet specific Consolidated Plan priorities and goals. The 2020-2025 Consolidated Plan establishes the priorities for affordable housing and non-housing community development (Public Service, Infrastructure/Public Facilities, and Economic Development) programs and projects funded with CDBG, HOME, and ESG funds. In addition to the Consolidated Plan priorities, the Board has established a priority for housing projects, including units affordable to extremely low-income households. The project summary below provides information on specific housing projects and non-housing projects funded with CDBG, HOME, and ESG funds. # Project Name 1 Bay Area Crisis Nursery: Bay Area Crisis Nursery 2 Community Housing Development Corporation of North Richmond: Multicultural Family/Senior Center 3 Community Housing Development Corporation of North Richmond: Housing Instability Counseling Program 4 Community Violence Solutions: CIC Child Sexual Assault Intervention 5 ECHO Housing: Tenant/Landlord Counseling and Dispute Resolution Services 6 Food Bank of Contra Costa and Solano: Collaborative Food Distribution 7 Housing and Economic Rights Advocates: Financially Stability Legal Services 8 Loaves and Fishes of Contra Costa: Nourishing Lives 9 Monument Crisis Center: Critical Safety Net Resources for Families and Individuals 10 Richmond Community Foundation: Sparkpoint Contra Costa 11 St. Vincent de Paul of Contra Costa: RotaCare Pittsburg Free Medical Clinic at St. Vincent de Paul 12 City of Lafayette: Lamorinda Spirit Van Senior Transportation Program 13 Contra Costa Crisis Services: Crisis / 211 Contra Costa 14 Contra Costa Family Justic Alliance: Family Justic Navigation Program 15 Contra Costa Senior Legal Services: Legal Services for Seniors 16 Court Appointed Special Advocates: Serving All Foster Children 17 Empowered Aging: Ombudsman Services for Contra Costa 18 Lions Center for the Visually Impaired: Independent Living Skills for Blind and Visually Impaired 19 Meals on Wheels Diablo Region: Care Management 20 Meals on Wheels Diablo Region: Meals on Wheels 21 Pleasant Hill Recreation & Park District: Senior Service Network 22 Rainbow Community Center of Contra Costa: Kind Hearts Community Support Program 23 East Bay Center for the Performing Arts: Deep Roots, Wide World Program 651 Annual Action Plan 2024 36 OMB Control No: 2506-0117 (exp. 09/30/2021) # Project Name 24 James Morehouse Project / Bay Area Community Resources: James Morehouse Project 25 Mount Diablo Unified School District: CARES After School Enrichment Program 26 RYSE Inc.: RYSE Career Pathway Program 27 Village Community Resource Center: Village Community Resource Center Program Support 28 ECHO Housing: Fair Housing Services 29 Contra Costa County Health Services: Coordinated Outreach, Referral, and Engagement Program 30 Greater Richmond Interfaith Program: Homeless Shelter and Soup Kitchen 31 STAND! For Families Free of Violence: Rollie Mullen Center Emergency Shelter 32 Winter Nights Family Shelter, Inc. 33 SHELTER Inc.: Homeless Prevention Program 34 Multicultural Institute: Lifeskills / Day Labor Program 35 Opportunity Junction: Bay Point Career Counseling and Placement Assistance 36 CoCoKids Inc.: Road to Success 37 Loaves and Fishes of Contra Costa: Culinary Arts Training 38 Opportunity Junction: Administrative Careers Training Program 39 Renaissance Entrepreneurship Center: Using the Power of Entrepreneurship to Build Economical 40 West Contra Costa Business Dev. Center Inc.: Emerging Entrepreneurs Program 41 East Bay Center for the Performing Arts: Lighting System Replacement and Upgrades 42 Lions Center for the Visually Impaired - LCVI Site Renovation 43 Martinez Early Childhood Center, Inc.: Fencing/Gates Project 44 Nurturing Independence through Artistic Development: NIAD CAP Phase 2 - Entryway Doors and Lobby 45 ESG24 Contra Costa County 46 Eden Development: The Riveter Supportive 47 Novin Development: Civic Center Apartments 48 Resources for Community Development: Lakeside Apartments 49 Neighborhood Preservation Program 50 CDBG Program Administration 51 HOME Program Administration TABLE 9 – PROJECT INFORMATION 652 Annual Action Plan 2024 37 OMB Control No: 2506-0117 (exp. 09/30/2021) AP-38 PROJECT SUMMARY PROJECT SUMMARY INFORMATION 1 Project Name Bay Area Crisis Nursery: Bay Area Crisis Nursery Target Area Contra Costa County Goals Supported CD-1: General Public Services Needs Addressed Non-Housing Community Development Funding CDBG: $17,000 Description Provide short-term residential/shelter services and emergency childcare for 20 children, ages birth through 5 years old. Families experiencing a crisis are afforded residential services for 30 days within a 6-month period. National Objective: Low Mod - 24 CFR 570.208(a)(2)(i)(B). Matrix Code: 05L Eligibility: Public Services - 24 CFR 570.201(e). Target Date 6/30/2025 Estimate the number and type of families that will benefit from the proposed activities Twenty families experiencing a crisis, requiring short-term residential/shelter services and emergency childcare. Location Description 1506 Mendocino Drive, Concord, CA 94521 Planned Activities Provide short-term residential/shelter services and emergency childcare for 20 children ages birth through 5 years old. Services will include crisis childcare from 7 am - 7 pm daily. Families can access childcare services for 30 days within a 6-month period. 2 Project Name Community Housing Development Corporation of North Richmond: Multicultural Family/Senior Center Target Area Contra Costa County Goals Supported CD-1: General Public Services Needs Addressed Non-Housing Community Development Funding CDBG: $40,000 653 Annual Action Plan 2024 38 OMB Control No: 2506-0117 (exp. 09/30/2021) Description Operate and maintain a community center for 700 residents of North Richmond. Activities include providing educational, recreational, and nutritional programs to the North Richmond community. The center will work with partner agencies to provide food and referrals to families and seniors. National Objective: Low Mod Area Benefit- 24 CFR 570.208(a)(1)(i) Matrix Code: 05Z Eligibility: Public Services [24 CFR 570.201(e)] Target Date 6/30/2025 Estimate the number and type of families that will benefit from the proposed activities Approximately 700 Richmond residents Location Description 515 Silver Avenue, Richmond, CA 94801 Planned Activities Operate and maintain a community center for residents of North Richmond. Activities include providing educational, recreational, and nutritional programs to the North Richmond community. The center will work with partner agencies to provide food and referrals to families and seniors. 3 Project Name Community Housing Development Corporation: Housing Instability Counseling Program Target Area Contra Costa County Goals Supported CD-1: General Public Services Needs Addressed Non-Housing Community Development Funding CDBG: $25,000 Description The program will provide housing counseling services to households facing housing instability such as eviction, default, foreclosure, or loss of income that cause or could cause eviction, default, foreclosure, or homelessness. National Objective: Low Mod - 24 CFR 570.208(a)(2)(i)(B) Matrix Code: 05U Eligibility: Public Services - 24 CFR 570.201(e) Target Date 6/30/2025 Estimate the number and type of families that will benefit from the proposed activities The project will deliver housing counseling services to 75 households facing housing instability such as eviction, default, foreclosure, or loss of income that causes or could cause eviction, default, foreclosure, or homelessness. 654 Annual Action Plan 2024 39 OMB Control No: 2506-0117 (exp. 09/30/2021) Location Description 1535 Fred Jackson Way Ste. A Richmond, CA 94801. Planned Activities The project will deliver housing counseling services to households facing housing instability, such as eviction, default, foreclosure, or loss of income that causes or could cause eviction, default, foreclosure, or homelessness. 4 Project Name Community Violence Solutions: CIC Child Sexual Assault Intervention Target Area Contra Costa County Goals Supported CD-1: General Public Services Needs Addressed Non-Housing Community Development Funding CDBG: $15,000 Description Provide 175 child sexual assault and physical abuse victims, aged 2-17, and their non-offending family members with services, including forensic interviews, advocacy, case management, and mental health services, to help clients show positive changes in behavior and psychological well-being. National Objective: Presumed Beneficiary Abused Children - 24 CFR 570.208(a)(2)(i)(A) Matrix Code: 05N Eligibility: Public Services [24 CFR 570.201(e)] Target Date 6/30/2025 Estimate the number and type of families that will benefit from the proposed activities 175 child sexual assault and physical abuse victims, ages 2-17, and their non-offending family members. Location Description Martinez - specific addresses are confidential due to the nature of the program. It also has sites in San Pablo, Pleasant Hill, and Antioch. Staff is also located at the Family Justice Centers in Richmond and Concord. Planned Activities The program will provide child sexual assault and physical abuse victims ages 2-17 and their non-offending family members with services, including forensic interviews, advocacy, case management, and mental health services to help clients positively change behavior and psychological well-being. 5 Project Name ECHO Housing: Tenant/Landlord Counseling and Dispute Resolution Services Target Area Contra Costa County Goals Supported CD-1: General Public Services 655 Annual Action Plan 2024 40 OMB Control No: 2506-0117 (exp. 09/30/2021) Needs Addressed Non-Housing Community Development Funding CDBG: $80,000 Description ECHO will provide tenant/landlord counseling and dispute resolution to 430 tenants and landlords in the Urban County, which include low- income persons with an AMI of 80% or less, racial and ethnic minorities, female-headed households, disabled households, and elderly/senior households. National Objective: Low Mod - 24 CFR 570.208(a)(2)(i)(B) Matrix Code: 05K Eligibility: Public Services [24 CFR 570.201(e)] Target Date 6/30/2025 Estimate the number and type of families that will benefit from the proposed activities Provide information and assistance to 430 tenants and landlords on their housing rights and responsibilities. Location Description 301 West 10th Street Antioch, CA 94509 Planned Activities ECHO will provide tenant/landlord counseling and dispute resolution to 430 tenants and landlords in the Urban County, which include low- income persons with an AMI of 80% or less, racial and ethnic minorities, female-headed households, disabled households, and elderly/senior households. 6 Project Name Food Bank of Contra Costa and Solano: Collaborative Food Distribution Target Area Contra Costa County Goals Supported CD-1: General Public Services Needs Addressed Non-Housing Community Development Funding CDBG: $46,500 Description The Food Bank will continue to operate and grow the Senior Food Program with distribution sites throughout Concord and the Urban County. The Senior Food Program offers low-income seniors a free bag of groceries twice a month, including deliveries via a partnership with Meals on Wheels. The program will provide 1,839 individuals across 19 sites in the Urban County. National Objective: Low Mod - 24 CFR 570.208(a)(2)(i)(B)] Matrix Code: 05W Eligibility: Public Services [24 CFR 570.201(e)] Target Date 6/30/2025 656 Annual Action Plan 2024 41 OMB Control No: 2506-0117 (exp. 09/30/2021) Estimate the number and type of families that will benefit from the proposed activities At least 1,839 low-income seniors in the Urban County. Location Description 4010 Nelson Avenue, Concord, CA 94520 Planned Activities Operate and grow their Senior Food Program, providing free groceries twice a month to low-income seniors, including deliveries via a partnership with Meals on Wheels. 7 Project Name Housing and Economic Rights Advocates: Financially Stability Legal Services Target Area Contra Costa County Goals Supported CD-1: General Public Services Needs Addressed Non-Housing Community Development Funding CDBG: $25,000 Description HERA's Financial Stability Legal Services will serve 80 lower-income Urban County residents by assisting homeowners and tenants in maintaining a suitable living environment through their debt/credit, home preservation, and tenant rights work, reducing discriminatory barriers to access affordable housing through their one-stop service. National Objective: Low Mod - 24 CFR 570.208(a)(2)(i)(B) Matrix Code: 05X Eligibility: Public Services 24 CFR 570.201(e) Target Date 6/30/2025 Estimate the number and type of families that will benefit from the proposed activities 80 families Location Description 3950 Broadway, Suite 200, Oakland, CA 94611 Planned Activities Legal and financial services for low-income persons. 8 Project Name Loaves and Fishes of Contra Costa: Nourishing Lives Target Area Contra Costa County Goals Supported CD-1: General Public Services Needs Addressed Non-Housing Community Development 657 Annual Action Plan 2024 42 OMB Control No: 2506-0117 (exp. 09/30/2021) Funding CDBG: $18,000 Description Provide emergency food assistance to 750 people, resulting in improved nutrition. National Objective: Area Benefit - 24 CFR 570.208(a)(1)(ii)Matrix Code: 05W Eligibility: Public Services [24 CFR 570.201(e)] Target Date 6/30/2025 Estimate the number and type of families that will benefit from the proposed activities 750 low- to very low-income men, women, and children recently out of work, homeless, unemployed, underemployed, or disabled. Location Description 835 Ferry Street, Martinez, CA 94553 Planned Activities Provide free buffet-style lunches and groceries on weekdays to 750 homeless and low-income Urban County residents at the Loaves & Fishes Martinez Dining Room. 9 Project Name Monument Crisis Center: Critical Safety Net Resources for Families and Individuals Target Area Contra Costa County Goals Supported CD-1: General Public Services Needs Addressed Non-Housing Community Development Funding CDBG: $17,000 Description Provide wrap-around safety net services through on-site food distribution, direct referrals to shelter, workshops for financial assistance and employment, referrals to healthcare, and on-site legal and crisis support services. Services will be provided to at least 2,000 lower-income Urban County residents will be provided services. National Objective: Low Mod - 24 CFR 570.208(a)(2)(i)(B)] Matrix Code: 05Z Eligibility: Public Services [24 CFR 570.201(e)] Target Date 6/30/2025 Estimate the number and type of families that will benefit from the proposed activities 2,000 low-income, Urban County residents. Location Description 1990 Market Street, Concord, CA 94520 658 Annual Action Plan 2024 43 OMB Control No: 2506-0117 (exp. 09/30/2021) Planned Activities Provide wrap-around safety net services through on-site food distribution, direct referrals to shelter, workshops for financial assistance and employment, referrals to healthcare, and on-site legal and crisis support services. Services will be provided to at least 2,000 lower-income Urban County residents. 10 Project Name Richmond Community Foundation: Sparkpoint Contra Costa Target Area Contra Costa County Goals Supported CD-1: General Public Services Needs Addressed Non-Housing Community Development Funding CDBG: $15,000 Description Provide services to 210 Urban County residents to assist them in obtaining and maintaining employment and improving their careers. National Objective: Low Mod - 24 CFR 570.208(a)(2)(i)(B)] Matrix Code: 05H Eligibility: Public Services [24 CFR 570.201(e)] Target Date 6/30/2025 Estimate the number and type of families that will benefit from the proposed activities 210 Urban County residents, primarily in the Bay Point community. Location Description 3105 Willow Pass Road, Bay Point, CA 94565 Planned Activities Provide services to 210 Urban County residents to assist them in obtaining and maintaining employment and improving their careers. 11 Project Name St. Vincent de Paul of Contra Costa: RotaCare Pittsburg Free Medical Clinic at St. Vincent de Paul Target Area Contra Costa County Goals Supported CD-1: General Public Services Needs Addressed Non-Housing Community Development Funding CDBG: $18,000 Description Provide free urgent and chronic medical care to 310 uninsured clients in the Urban County. National Objective: Low Mod - 24 CFR 570.208(a)(2)(i)(B)] Matrix Code: 05M Eligibility: Public Services [24 CFR 570.201(e)] Target Date 6/30/2025 659 Annual Action Plan 2024 44 OMB Control No: 2506-0117 (exp. 09/30/2021) Estimate the number and type of families that will benefit from the proposed activities 310 uninsured clients in the Urban County Location Description 2110 Gladstone Drive, Pittsburg, CA 94565 Planned Activities Provide free urgent and chronic medical care to 310 uninsured clients in the Urban County. 12 Project Name City of Lafayette: Lamorinda Spirit Van Senior Transportation Program Target Area Contra Costa County Goals Supported CD-2: Non-Homeless Special Needs Population Needs Addressed Non-Housing Community Development Funding CDBG: $10,000 Description Provide low-cost transportation to seniors living in Lafayette, Moraga, and Orinda. Transportation services will be provided to 160 seniors, allowing them to attend medical and other personal appointments, grocery and sundry shopping, exercise, and other classes. National Objective: Presumed Beneficiary Seniors - 24 CFR 570.208(a)(2)(i)(A) Matrix Code: 05A Eligibility: Public Services [24 CFR 570.201(e)] Target Date 6/30/2025 Estimate the number and type of families that will benefit from the proposed activities 160 homebound seniors Location Description 500 St. Mary’s Road, Lafayette, CA 94549 Planned Activities Seniors in the "Lamorinda" area (Lafayette, Orinda, and Moraga) will be provided free or low-cost transportation for essential services and recreation. These seniors would not otherwise have a way to get to these locations. 13 Project Name Contra Costa Crisis Service: Crisis / 211 Contra Costa Target Area Contra Costa County Goals Supported CD-2: Non-Homeless Special Needs Population Needs Addressed 660 Annual Action Plan 2024 45 OMB Control No: 2506-0117 (exp. 09/30/2021) Funding CDBG: $18,000 Description Provide crisis intervention services, information, and referrals to 8,200 Urban County residents, including homeless persons, abused children, seniors, battered spouses, persons with HIV/AIDS, and people with disabilities. National Objective: Presumed Beneficiary 24 CFR 570.208(a)(2)(i)(A) Matrix Code: 05Z Eligibility: Public Services [24 CFR 570.201(e)] Target Date 6/30/2025 Estimate the number and type of families that will benefit from the proposed activities Provide crisis intervention service, information, and referrals to 8,200 Urban County residents. Location Description Services are provided over the phone. Planned Activities Provide crisis intervention service, information, and referrals to 8,200 Urban County residents, including homeless persons, abused children, seniors, battered spouses, persons with HIV/AIDS, and people with disabilities. 14 Project Name Contra Costa Family Justice Alliance: Family Justice Navigation Program Target Area Contra Costa County Goals Supported CD-2: Non-Homeless Special Needs Population Needs Addressed Non-Housing Community Development Funding CDBG: $350,000 Description Operate the West County Family Justice Center (FJC) to provide one- stop services to over 800 victims of domestic violence, sexual assault, child abuse, elder abuse, and human trafficking. National Objective: Presumed Beneficiary 24 CFR 570.208(a)(2)(i)(A) Matrix Code: 05G Eligibility: Public Services [24 CFR 570.201(e)] Target Date 6/30/2025 Estimate the number and type of families that will benefit from the proposed activities 800 victims of domestic violence, sexual assault, child abuse, elder abuse, and human trafficking. Location Description Confidential Address 661 Annual Action Plan 2024 46 OMB Control No: 2506-0117 (exp. 09/30/2021) Planned Activities Operate and maintain the West County Family Justice Center to provide one-stop services to at least 800 victims of domestic violence, sexual assault, child abuse, elder abuse, and human trafficking. 15 Project Name Contra Costa Senior Legal Services: Legal Services for Seniors Target Area Contra Costa County Goals Supported CD-2: Non-Homeless Special Needs Population Needs Addressed Non-Housing Community Development Funding CDBG: $20,000 Description Provide free legal advice to 300 Urban County seniors, resulting in the retention of housing, protection from physical and financial abuse, and the provision of consumer and individual rights. National Objective: Presumed Beneficiary Seniors - 24 CFR 570.208(a)(2)(i)(A) Matrix Code: 05A Eligibility: Public Services [24 CFR 570.201(e)] Target Date 6/30/2025 Estimate the number and type of families that will benefit from the proposed activities 300 Urban County seniors Location Description 2702 Clayton Road, Ste. 202, Concord, CA 94519 Planned Activities Provide free legal advice to 300 Urban County seniors, resulting in the retention of housing, protection from physical and financial abuse, and the provision of consumer and individual rights. 16 Project Name Court Appointed Special Advocates: Serving All Foster Children Target Area Contra Costa County Goals Supported CD-2: Non-Homeless Special Needs Population Needs Addressed Non-Housing Community Development Funding CDBG: $18,000 Description Provide advocacy, mentoring, and representation services to 71 Urban County abused and neglected children who are wards of the County's Juvenile Dependency Court as a way to improve access to health and social services and a safe and permanent living situation. National Objective: Presumed Beneficiary Abused Children 24 CFR 570.208(a)(2)(i)(A) Matrix Code: 05N Eligibility: Public Services [24 CFR 570.201(e)] 662 Annual Action Plan 2024 47 OMB Control No: 2506-0117 (exp. 09/30/2021) Target Date 6/30/2025 Estimate the number and type of families that will benefit from the proposed activities Provide services to 71 Urban County abused and neglected children. Location Description 2151 Salvio Street, Suite 295, Concord, CA 94520 Planned Activities Provide advocacy, mentoring, and representation services to 71 Urban County abused and neglected children who are wards of the County's Juvenile Dependency Court as a way to improve access to health and social services and a safe and permanent living situation. 17 Project Name Empowered Aging: Ombudsman Services for Contra Costa Target Area Contra Costa County Goals Supported CD-2: Non-Homeless Special Needs Population Needs Addressed Non-Housing Community Development Funding CDBG: $10,000 Description Provide advocacy services to 300 Urban County elders residing in long- term care facilities, ensuring that these elderly residents receive proper health care and necessary daily living support. National Objective: Presumed Beneficiary Seniors - 24 CFR 570.208(a)(2)(i)(A) Matrix Code: 05A Eligibility: Public Services [24 CFR 570.201(e)] Target Date 6/30/2025 Estimate the number and type of families that will benefit from the proposed activities 300 elderly and dependent seniors residing in long-term care facilities Location Description 4415 Cowell Road, Suite 100, Concord, CA 94518 Planned Activities Provide advocacy services to 300 Urban County elders residing in long- term care facilities, ensuring that these elderly residents receive proper health care and necessary daily living support. 18 Project Name Lions Center for the Visually Impaired: Independent Living Skills for Blind and Visually Impaired Target Area Goals Supported CD-2: Non-Homeless Special Needs Population 663 Annual Action Plan 2024 48 OMB Control No: 2506-0117 (exp. 09/30/2021) Needs Addressed Non-Housing Community Development Funding CDBG: $13,000 Description Provide in-home independent living skills instruction and training to 55 visually impaired adults throughout the Urban County so they will maintain their independence and avoid institutionalization. National Objective: Presumed Beneficiary Disabled Persons - 24 CFR 570.208(a)(2)(i)(A) Matrix Code: 05B Eligibility: Public Services [24 CFR 570.201(e)] Target Date 6/30/2025 Estimate the number and type of families that will benefit from the proposed activities 55 Visually impaired adults throughout the Urban County, most are elderly. Location Description 175 Alvarado Avenue, Pittsburg, CA 94565. Planned Activities Provide in-home independent living skills instruction and training to 55 visually impaired adults throughout the Urban County so they will maintain their independence and avoid institutionalization. 19 Project Name Meals on Wheels Diablo Region: Care Management Target Area Contra Costa County Goals Supported CD-2: Non-Homeless Special Needs Population Needs Addressed Non-Housing Community Development Funding CDBG: $17,000 Description Provide care management services to 400 Urban County seniors, resolving health and wellness issues, quality of life, and ability to live independently. National Objective: Presumed Beneficiary Seniors - 24 CFR 570.208(a)(2)(i)(A ) Matrix Code: 05A Eligibility: Public Services [24 CFR 570.201(e)] Target Date 6/30/2025 Estimate the number and type of families that will benefit from the proposed activities 400 Urban County seniors Location Description 1300 Civic Drive, Walnut Creek, CA 94596. 664 Annual Action Plan 2024 49 OMB Control No: 2506-0117 (exp. 09/30/2021) Planned Activities Provide care management services to 400 Urban County seniors, resolving health and wellness issues, quality of life, and ability to live independently. 20 Project Name Meals on Wheels Diablo Region: Meals on Wheels Target Area Contra Costa County Goals Supported CD-2: Non-Homeless Special Needs Population Needs Addressed Non-Housing Community Development Funding CDBG: $17,000 Description Deliver hot and nutritious meals to 660 frail, homebound, Urban County seniors, resulting in maintained and/or improved health and welfare and aging in place. National Objective: Presumed Beneficiary Seniors - 24 CFR 570.208(a)(2)(i)(A) Matrix Code: 05A Eligibility: Public Services [24 CFR 570.201(e)] Target Date 6/30/2025 Estimate the number and type of families that will benefit from the proposed activities 660 frail, homebound, Urban County seniors. Location Description 1300 Civic Drive, Walnut Creek, CA 94596. Planned Activities Volunteers will deliver hot meals to seniors who are unable to prepare food for themselves and who are without a caregiver. A registered dietitian constructs each daily menu, ensuring that health needs are met. Alternatively, underserved areas are provided with a week's supply of frozen/microwaveable food on a single day. 21 Project Name Pleasant Hill Recreation & Park District: Senior Service Network Target Area Contra Costa County Goals Supported CD-2: Non-Homeless Special Needs Population Needs Addressed Non-Housing Community Development Funding CDBG: $12,000 Description Provide on-site care management services and crisis intervention to 150 Urban County seniors, preventing displacement and/or premature institutionalization. National Objective: Presumed Beneficiary Seniors - 24 CFR 570.208(a)(2)(i)(A) Matrix Code: 05A Eligibility: Public Services [24 CFR 570.201(e)] 665 Annual Action Plan 2024 50 OMB Control No: 2506-0117 (exp. 09/30/2021) Target Date 6/30/2025 Estimate the number and type of families that will benefit from the proposed activities 150 Urban County seniors Location Description 233 Gregory Lane, Pleasant Hill, CA 94523 Planned Activities Provide on-site care management services and crisis intervention to 150 Urban County seniors, preventing displacement and/or premature institutionalization. 22 Project Name Rainbow Community Center of Contra Costa: Kind Hearts Community Support Program Target Area Contra Costa County Goals Supported CD-2: Non-Homeless Special Needs Population Needs Addressed Non-Housing Community Development Funding CDBG: $13,000 Description Provide home/friendly visitor services and wellness calls to 78 Urban County seniors with HIV/AIDS and Lesbian, Gay, Bisexual, and Transgender seniors to decrease isolation and improve their quality of life. National Objective: Presumed Beneficiary Senior with HIV/AIDS - 24 CFR 570.208(a)(2)(i)(A) Matrix Code: 05A Eligibility: Public Services [24 CFR 570.201(e)] Target Date 6/30/2025 Estimate the number and type of families that will benefit from the proposed activities 78 Urban County seniors with HIV/AIDS and Lesbian, Gay, Bisexual, and Transgender seniors Location Description 2118 Willow Pass Road, Suite 500, Concord, CA 94520 Planned Activities Provide congregate meals, food pantry services, home/friendly visitor services, and wellness calls to 78 Urban County People with AIDS and Lesbian, Gay, Bisexual, and Transgender seniors to decrease isolation and improve their quality of life. 23 Project Name East Bay Center for the Performing Arts: Deep Roots, Wide World Program 666 Annual Action Plan 2024 51 OMB Control No: 2506-0117 (exp. 09/30/2021) Target Area Contra Costa County Goals Supported CD-3: Youth Needs Addressed Non-Housing Community Development Funding CDBG: $15,000 Description Provide performing arts instruction to over 790 students at two City of Richmond elementary schools, resulting in improved academic performance, community building, and exposure to diverse global art traditions. Program performance will be measured via observation and both mid-year and year-end surveys taken by the students. National Objective: Low Mod Area Benefit [24 CFR 570.208(a)(1)(i)] Matrix Code: 05Z Eligibility: Public Services [24 CFR 570.201(e)] Target Date 6/30/2025 Estimate the number and type of families that will benefit from the proposed activities 790 students, primarily residing in the City of Richmond Location Description Stege Elementary - 4949 Cypress Avenue, Richmond, CA 94804 Nystrom Elementary - 230 Harbour Way South, Richmond, CA 94804 Planned Activities Provision of performing arts curriculum to students, primarily of a socioeconomically disadvantaged background, at two West Contra Costa Unified School District elementary schools. The curriculum will focus on music fundamentals, hands-on instruction, global music repertoire, and ensemble performance techniques. 24 Project Name James Morehouse Project / Bay Area Community Resources: James Morehouse Project Target Area Contra Costa County Goals Supported CD-3: Youth Needs Addressed Non-Housing Community Development Funding CDBG: $10,000 667 Annual Action Plan 2024 52 OMB Control No: 2506-0117 (exp. 09/30/2021) Description Provide comprehensive mental health and student support services to 110 students attending El Cerrito High School resulting in improved well-being and increased school readiness measured by student pre- and post-evaluations. National Objective: Low Mod - 24 CFR 570.208(a)(2)(i)(B) Matrix Code: 05D Eligibility: Public Services [24 CFR 570.201(e)] Target Date 6/30/2025 Estimate the number and type of families that will benefit from the proposed activities 110 El Cerrito High School students Location Description 540 Ashbury Avenue, El Cerrito, CA 94530 Planned Activities Provide comprehensive mental health and student support services to 110 students attending El Cerrito High School resulting in improved well-being and an increase in school readiness measured by student pre- and post-evaluations 25 Project Name Mount Diablo Unified School District: CARES After School Enrichment Program Target Area Contra Costa County Goals Supported CD-3: Youth Needs Addressed Non-Housing Community Development Funding CDBG: $10,000 Description Provide after-school enrichment classes for 817 K-8 students in Bay Point, resulting in a greater understanding of the content of the enrichment services, connection to and engagement in school, and academic improvement. National Objective: Low Mod Area Benefit- 24 CFR 570.208(a)(1)(i) Matrix Code: 05Z Eligibility: Public Services [24 CFR 570.201(e)] Target Date 6/30/2025 Estimate the number and type of families that will benefit from the proposed activities 817 elementary and middle school students in Bay Point Location Description 1266 San Carlos Avenue, Room A6, Concord, CA 94518 668 Annual Action Plan 2024 53 OMB Control No: 2506-0117 (exp. 09/30/2021) Planned Activities Provide after-school enrichment classes for 817 K-8 students in Bay Point, resulting in a greater understanding of the content of the enrichment services, connection to and engagement in school, and academic improvement. 26 Project Name RYSE Inc.: RYSE Career Pathway Program Target Area Contra Costa County Goals Supported CD-3: Youth Needs Addressed Non-Housing Community Development Funding CDBG: $40,000 Description Operate the Career Pathway Program by providing support for career development and soft skills, media arts skill development, paid work experience opportunities, and academic enrichment and interventions. 230 West County youth will be provided services during the year. National Objective: Low Mod Area Benefit - 24 CFR 570.208(a)(1)(i) Matrix Code: 05Z Eligibility: Public Services [24 CFR 570.201(e)] Target Date 6/30/2025 Estimate the number and type of families that will benefit from the proposed activities 230 West County youth Location Description 205 41st Street, Richmond, CA 94805 Planned Activities Operate the Career Pathway Program by providing support for career development and soft skills, media arts skill development, paid work experience opportunities, and academic enrichment and interventions. 230 West County youth will be provided services during the year. 27 Project Name Village Community Resource Center: Village Community Resource Center Program Support Target Area Contra Costa County Goals Supported CD-3: Youth Needs Addressed Non-Housing Community Development Funding CDBG: $13,000 669 Annual Action Plan 2024 54 OMB Control No: 2506-0117 (exp. 09/30/2021) Description VCRC Program Support will aid a total of 100 children with after-school tutoring services. National Objective: Low Mod - 24 CFR 570.208(a)(2)(i)(B) Matrix Code: 05DEligibility: Public Services [24 CFR 570.201(e)] Target Date 6/30/2025 Estimate the number and type of families that will benefit from the proposed activities 100 Far East County youth Location Description 633 Village Drive, Brentwood, CA Planned Activities VCRC Program Support will aid 100 children with after-school tutoring services. 28 Project Name ECHO Housing: Fair Housing Services Target Area Contra Costa County Goals Supported CD-4: Fair Housing CD-7: Administration Needs Addressed Administration Funding CDBG: $40,000 Description Provide comprehensive fair housing counseling services to approximately 80 Urban County residents. This will be funded as an Administrative activity subject to the 20 percent Administrative cap. National Objective: N/A: Fair Housing Services(subject to 20% Admin Cap) Matrix Code: 21D Eligibility: Public Services[24 CFR 570.201(e)] Target Date 6/30/2025 Estimate the number and type of families that will benefit from the proposed activities The project estimates serving 80 Urban County clients, particularly racial and ethnic minorities, seniors, and persons with disabilities. Location Description 301 West 10th Street Antioch, CA 94509. Planned Activities Provide comprehensive fair housing counseling services to approximately 80 Urban County residents. 29 Project Name Contra Costa County Health Services: Coordinated Outreach, Referral, and Engagement Program 670 Annual Action Plan 2024 55 OMB Control No: 2506-0117 (exp. 09/30/2021) Target Area Contra Costa County Goals Supported H-1: Housing & Supportive Services for Homeless Needs Addressed Homelessness Prevention Funding CDBG: $90,000 Description Provide day and evening homeless street outreach services to at least 400 Urban County individuals living outside throughout the County to engage, stabilize, and deliver health and basic need services and aid in obtaining interim and permanent housing. National Objective: Presumed Beneficiary Homeless -24 CFR 570.208(a)(2)(i)(A) Matrix Code:03T Eligibility: Public Services [24 CFR 570.201(e)] Target Date 6/30/2025 Estimate the number and type of families that will benefit from the proposed activities Provide day and evening homeless street outreach services to at least 400 Urban County individuals living outside throughout the County to engage, stabilize, and deliver health and basic need services and aid in obtaining interim and permanent housing. Location Description Services occur throughout the County, primarily in homeless encampments and public locations. Planned Activities Provide day and evening homeless street outreach services to at least 400 Urban County individuals living outside throughout the County to engage, stabilize, and deliver health and basic need services and aid in obtaining interim and permanent housing. 30 Project Name Greater Richmond Interfaith Program: Homeless Shelter and Soup Kitchen Target Area Contra Costa County Goals Supported H-1: Housing & Supportive Services for Homeless Needs Addressed Homelessness Prevention Funding CDBG: $30,000 Description GRIP is the only family homeless shelter in West Contra Costa County that provides housing for up to 65 people (in family groups) per day. GRIP also provides daily hot meals and comprehensive case management services, including permanent housing navigation, physical and mental health referrals, domestic violence counseling referrals, money management, and employment support. National Objective: Presumed Beneficiary Homeless- 24 CFR 570.208(a)(2)(i)(A) Matrix Code: 03T Eligibility: Public Services [24 CFR 570.201(e)] 671 Annual Action Plan 2024 56 OMB Control No: 2506-0117 (exp. 09/30/2021) Target Date 6/30/2025 Estimate the number and type of families that will benefit from the proposed activities GRIP proposes to serve up to 250 low-income individuals and people who are experiencing homelessness. Location Description 165 22nd Street Richmond, CA 94801 Planned Activities GRIP is the only family homeless shelter in West Contra Costa County that provides housing for up to 65 people (in family groups) per day. GRIP also provides daily hot meals and comprehensive case management services, including permanent housing navigation, physical and mental health referrals, domestic violence counseling referrals, money management, and employment support. 31 Project Name STAND! For Families Free of Violence: Rollie Mullen Center Emergency Shelter Target Area Contra Costa County Goals Supported H-1: Housing & Supportive Services for Homeless Needs Addressed Homelessness Prevention Funding CDBG: $12,000 Description STAND!'s Emergency Shelter can accommodate up to 24 adult survivors and their children fleeing from violent relationships for up to 3 months at no cost. The shelter provides clients access to comprehensive supportive services that help clients transition toward independence. The program will assist 80 adults and their children. National Objective: Presumed Beneficiary/Abused children, battered spouses -24 CFR 570.208(a)(2)(i)(A) Matrix Code: 05G Eligibility: Public Services -24 CFR 570.201(e) Target Date 6/30/2025 Estimate the number and type of families that will benefit from the proposed activities The program will assist 80 adults and their children. Location Description Location may take place at various sites but must remain undisclosed. 672 Annual Action Plan 2024 57 OMB Control No: 2506-0117 (exp. 09/30/2021) Planned Activities STAND!'s Emergency Shelter can accommodate up to 24 adult survivors and their children who are fleeing from violent relationships for up to 3 months at no cost. The shelter provides clients with access to comprehensive supportive services that help clients transition toward independence. 32 Project Name Winter Nights Family Shelter, Inc. Target Area Contra Costa County Goals Supported H-1: Housing & Supportive Services for Homeless Needs Addressed Homelessness Prevention Funding CDBG: $10,000 Description Provide emergency shelter, food, tutoring, transportation, case management, and housing placement assistance to 16 Urban County residents. National Objective: Presumed Beneficiary Homeless - 24 CFR 570.208(a)(2)(i)(A) Matrix Code: 03Z Eligibility: Public Services [24 CFR 570.201(e)] Target Date 6/30/2025 Estimate the number and type of families that will benefit from the proposed activities 16 Urban County Residents Location Description Rotating shelter locations. Planned Activities Provide emergency shelter, food, tutoring, transportation, case management, and housing placement assistance to 16 Urban County residents. 33 Project Name SHELTER Inc.: Homeless Prevention Program Target Area Contra Costa County Goals Supported H-2: Rapid Rehousing & Homelessness Prevention Needs Addressed Homelessness Prevention Funding CDBG: $30,000 Description Provide homelessness prevention and rapid rehousing services to 160 Urban County residents to quickly regain stable, permanent housing or maintain their current housing. National Objective: Presumed Beneficiary Homeless -24 CFR 570.208(a)(2)(i)(A) Matrix Code:05Q Eligibility: Public Services [24 CFR 570.201(e)] 673 Annual Action Plan 2024 58 OMB Control No: 2506-0117 (exp. 09/30/2021) Target Date 6/30/2025 Estimate the number and type of families that will benefit from the proposed activities 160 low-income Urban County residents will benefit. Location Description 1333 Willow Pass Road #206 Concord, CA 94520. Planned Activities Provide homelessness prevention and rapid rehousing services to 160 Urban County residents to quickly regain stable, permanent housing or maintain their current housing. 34 Project Name Multicultural Institute: Lifeskills / Day Labor Program Target Area Contra Costa County Goals Supported CD-5: Economic Development Needs Addressed Non-Housing Community Development Funding CDBG: $30,000 Description Provide job-matching, individualized health, legal, and educational assistance to 400 poverty-level and extremely low-income day laborers. National Objective: Very low- and low-income persons - 24 CFR 570.208(a)(2)(i)(B) Matrix Code: 05H Eligibility: Job training and placement assistance [24 CFR 570.201(e)] Target Date 6/30/2025 Estimate the number and type of families that will benefit from the proposed activities 500 poverty level and extremely low-income Spanish-speaking immigrant workers, primarily day-laborers Location Description 3600 MacDonald Avenue Richmond, CA 94801 Planned Activities Provide job-matching, individualized health, legal, and educational assistance to 500 poverty-level and extremely low-income day laborers. 35 Project Name Opportunity Junction: Bay Point Career Counseling and Placement Assistance Target Area Contra Costa County Goals Supported CD-5: Economic Development Needs Addressed Non-Housing Community Development 674 Annual Action Plan 2024 59 OMB Control No: 2506-0117 (exp. 09/30/2021) Funding CDBG: $20,000 Description Provide intensive, individualized vocational services to 15 persons. These services include assessment and development of employment plans, case management/service referrals, connections to in-demand vocational training, group/one-on-one career skills development, placement assistance, and retention services. National Objective: Low Mod - 24 CFR 570.208(a)(2)(i)(B). Matrix Code: 05H Eligibility: Public Services - 24 CFR 570.201(e). Target Date 6/30/2025 Estimate the number and type of families that will benefit from the proposed activities 15 low-income Urban County residents who are unemployed or underemployed and need career development support. Location Description SparkPoint Contra Costa-East, Ambrose Community Center, 3105 Willow Pass Road, Bay Point, CA 94565 Planned Activities Provides intensive, individualized vocational services, including assessment and development of employment plans, case management, service referrals, connections to in-demand vocational training, group and one-on-one career skills development, placement assistance, and retention services. 36 Project Name CoCoKids Inc.: Road to Success Target Area Contra Costa County Goals Supported CD-5: Economic Development Needs Addressed Non-Housing Community Development Funding CDBG: $90,000 Description Provide recruitment, training, and ongoing support services to 90 low and moderate-income persons so they can sustain their licensed family daycare business or receive a childcare license to open and operate a new licensed family daycare business (microenterprise). National Objective: Very low- and low-income persons - 24 CFR 570.208(a)(2)(iii) Matrix Code: 18C Eligibility: Micro-Enterprise Assistance [24 CFR 570.201(o)(1)(ii)] Target Date 6/30/2025 675 Annual Action Plan 2024 60 OMB Control No: 2506-0117 (exp. 09/30/2021) Estimate the number and type of families that will benefit from the proposed activities Approximately 90 low-income microenterprise/small business owners will be assisted with technical assistance by this project. Location Description 1035 Detroit Ave #200, Concord, CA 94518 Planned Activities Provide recruitment, training, and ongoing support services to 90 low and moderate-income persons so they can sustain their licensed family daycare business or receive a childcare license to open and operate a new licensed family daycare business (microenterprise). 37 Project Name Loaves and Fishes of Contra Costa: Culinary Arts Training Target Area Contra Costa County Goals Supported CD-5: Economic Development Needs Addressed Non-Housing Community Development Funding CDBG: $15,000 Description A free 12-week introductory culinary program for 14 individuals interested in the culinary industry and experiencing barriers to employment. National Objective: Very low-and low-income persons-24 CFR 570.208(a)(2)(iii) Matrix Code: 05H Eligibility: Special Economic Development Activities - 24CFR 570.203(c) Target Date 6/30/2025 Estimate the number and type of families that will benefit from the proposed activities 14 homeless and low-income individuals. Location Description 14 homeless and low-income individuals. Planned Activities A free 12-week introductory culinary program for individuals interested in the culinary industry and experiencing barriers to employment. 38 Project Name Opportunity Junction: Administrative Careers Training Program Target Area Contra Costa County Goals Supported CD-5: Economic Development Needs Addressed Non-Housing Community Development Funding CDBG: $100,000 676 Annual Action Plan 2024 61 OMB Control No: 2506-0117 (exp. 09/30/2021) Description Provides wraparound career advancement services to place low-income job seekers into careers in the administrative field. Through computer training with life skills, case management, paid work experience, mental health services, career skills training, job placement, and long-term alumni follow-up, the ACT will place three job seekers into contracted employment positions. National Objective: Low Mod Jobs- 24 CFR 570.208(a)(4 ) Matrix Code: 18A Eligibility: Economic Development- Technical Assistance [24 CFR 570.203(b)] Target Date 6/30/2025 Estimate the number and type of families that will benefit from the proposed activities Three program participants seeking contracted employment Location Description 3105 Willow Pass Road, Bay Point, CA 94565 Planned Activities Three job seekers will be placed in contracted employment roles after completing 12 weeks of intensive training in the required technical skills to succeed in administrative roles and the life skills needed to thrive in a contemporary workplace. This will include a post-training internship and lifetime alumni services. 39 Project Name Renaissance Entrepreneurship Center: Using the Power of Entrepreneurship to Build Economical Target Area Contra Costa County Goals Supported CD-5: Economic Development Needs Addressed Non-Housing Community Development Funding CDBG: $45,000 Description Intensive small business/microenterprise training and technical assistance to 45 unduplicated individuals who own a small business/microenterprise or wish to start a small business/microenterprise. National Objective: Very low- and low- income persons and Job Creation - 24 CFR 570.208(a)(2)(iii) Matrix Code:18C Eligibility: Micro-Enterprise Assitance-24 CFR 570.201(o)(1)(ii) Target Date 6/30/2025 677 Annual Action Plan 2024 62 OMB Control No: 2506-0117 (exp. 09/30/2021) Estimate the number and type of families that will benefit from the proposed activities 45 existing small business owners or persons wishing to open a business living in Richmond and the Urban County. Renaissance Richmond will support lower-income English- and Spanish-speaking Urban County residents, particularly women and people of color. Location Description 1500 Macdonald Avenue, Richmond, CA 94801 Planned Activities Intensive small business/microenterprise training and technical assistance to 45 unduplicated individuals who own a small business/microenterprise or wish to start up a small business/microenterprise. 40 Project Name West Contra Costa Business Dev. Center Inc.: Emerging Entrepreneurs Program Target Area Contra Costa County Goals Supported CD-5: Economic Development Needs Addressed Non-Housing Community Development Funding CDBG: $95,700 Description To provide technical assistance and support to 60 existing microenterprises/small businesses or persons wishing to open a microenterprise/small business to create/retain jobs. National Objective: Very low- and low-income persons - 24 CFR 570.208(a)(2)(iii) Matrix Code: 18C Eligibility: Micro-Enterprise Assitance-24 CFR 570.201(o)(1)(ii) Target Date 6/30/2025 Estimate the number and type of families that will benefit from the proposed activities 60 low-income persons who have started or are planning to start a business in West County Location Description 812 San Pablo Ave., Ste. 2, Pinole, CA 94564 Planned Activities To provide technical assistance and support to 60 existing microenterprises/small businesses or persons wishing to open a microenterprise/small business to create/retain jobs. 41 Project Name East Bay Center for the Performing Arts: Lighting System Replacement and Upgrades Target Area Contra Costa County 678 Annual Action Plan 2024 63 OMB Control No: 2506-0117 (exp. 09/30/2021) Goals Supported CD-6: Infrastructure/Public Facilities Needs Addressed Non-Housing Community Development Funding CDBG: $72,000 Description Removal and replacement of outdated lighting system in the Iron Triangle Theater. National Objective: Area Benefit [24 CFR 570.208(a)(1)(i). Matrix Code: 03D [Youth Centers]. Eligible Activity: Acquisition, construction, reconstruction, rehabilitation, or installation of public facilities and improvements [24 CFR 570.201(c)]. Target Date 6/30/2025 Estimate the number and type of families that will benefit from the proposed activities 8,000 West County children and youth ages, 3 - 18, and their families. Location Description 339 - 11th Street, Richmond, CA 94801 Planned Activities Replacement of the critically outdated lighting system in the Iron Triangle Theater, moving the Center toward it's environmental sustainability goals for facilities, while bolstering the quality and impact of it programming. 42 Project Name Lions Center for the Visually Impaired - LCVI Site Renovation Target Area Contra Costa County Goals Supported CD-6: Infrastructure/Public Facilities Needs Addressed Non-Housing Community Development Funding CDBG: $112,500 Description Remodel of an existing kitchen to become a catering/production kitchen, to better serve clients. National Objective: Presumed Beneficiary/Adults with Disabilities [24 CFR 570.208(a)(2)(i)(A). Matrix Code: 03B [Facilities for Persons with Disabilities]. Eligible Activity: Acquisition, construction, reconstruction, rehabilitation, or installation of public facilities and improvements [24 CFR 570.201(c)]. Target Date 6/30/2025 679 Annual Action Plan 2024 64 OMB Control No: 2506-0117 (exp. 09/30/2021) Estimate the number and type of families that will benefit from the proposed activities 350 Contra Costa County seniors, who are blind or visually impaired. Location Description 175 Alvarado Avenue, Pittsburg, CA 94565 Planned Activities The project will remodel existing kitchen to become a "catering/production" kitchen; work includes removal and replacement of in kind cabinetry,and laminate countertops, remove and replace fixtures and partions, upgrade existing plumbing and electrical, painting, remove and replace existing floors. 43 Project Name Martinez Early Childhood Center, Inc.: Fencing/Gates Project Target Area Contra Costa County Goals Supported CD-6: Infrastructure/Public Facilities Needs Addressed Non-Housing Community Development Funding CDBG: $90,898 Description Installation of secure fencing and gates that limit and monitor access to the childcare facility. National Objective: Limited Clientele Activities - Income eligibility requirements [24 CFR 570.208(a)(2)(i)(C). Matrix Code: 03M [Child Care Centers]. Eligible Activity: Acquisition, construction, reconstruction, rehabilitation, or installation of public facilities and improvements [24 CFR 570.201(c)]. Target Date 6/30/2025 Estimate the number and type of families that will benefit from the proposed activities 127 children, ages 0-5 years, and their low-income families, living and working in Contra Costa County. Location Description 615 Arch Street, Martinez, CA 94553 Planned Activities Installation of secure fencing and gates that limit and monitor access, providing a level of security for the children enrolled in care. Currently the campus entrance is open for the public to access, which has led to shelter-in-place incidents in the past. 44 Project Name Nurturing Independence through Artistic Development: NIAD CAP Phase 2 - Entryway Doors and Lobby Target Area Contra Costa County 680 Annual Action Plan 2024 65 OMB Control No: 2506-0117 (exp. 09/30/2021) Goals Supported CD-6: Infrastructure/Public Facilities Needs Addressed Non-Housing Community Development Funding CDBG: $93,798 Description Installation of ADA-compliant upgrades to NIAD's entryway doors, and accessibility improvements to their lobby and Gallery. National Objective: Presumed Beneficiary/Adults with Disabilities [24 CFR 570.208(a)(2)(i)(A). Matrix Code: 03B [Facilities for Persons with Disabilities]. Eligible Activity: Acquisition, construction, reconstruction, rehabilitation, or installation of public facilities and improvements [24 CFR 570.201(c)]. Target Date 6/30/2025 Estimate the number and type of families that will benefit from the proposed activities 80 artists with Intellectual/Developmental Disabilities (I/DD) who are consumers of the Regional Center of the East Bay (RCEB), living in Contra Costa. Location Description 551 - 23rd Street, Richmond, CA 94804 Planned Activities This project constitutes Phase 2 of the applicant's Community Accessibility Improvement Pla, which outlines the installation of ADA- compliant upgrades to NIAD's entryway doors and accessibility improvements to their lobby and Gallery. 45 Project Name ESG24 Contra Costa County Target Area Contra Costa County Goals Supported H-1: Housing & Supportive Services for Homeless Needs Addressed H-2: Rapid Rehousing & Homelessness Prevention Funding Non-Housing Community Development Description ESG: $399,140 681 Annual Action Plan 2024 66 OMB Control No: 2506-0117 (exp. 09/30/2021) Target Date For FY 2024/25, Contra Costa County will use ESG funds to provide emergency shelter services (essential services and shelter operations) to people experiencing homelessness and victims of domestic violence ($207,500); to provide street outreach services for unsheltered homeless individuals and families to connect them with emergency shelter, housing, or critical services and providing them with urgent, non-facility-based care. ($30,844); to provide rapid rehousing and prevention services. (rental/financial assistance, case management) to prevent homelessness and to quickly rehouse the homeless ($131,060); and for general program administration ($29,736). Estimate the number and type of families that will benefit from the proposed activities 6/30/2025 Location Description 1,734 Persons experiencing homelessness, including those fleeing from domestic violence and those at risk of becoming homeless Planned Activities Various throughout the Urban County 46 Project Name Eden Development: The Riveter Supportive Target Area Contra Costa County Goals Supported AH-3: Maintain and Preserve Affordable Housing Needs Addressed Affordable Housing Funding CDBG: $2,040,000 Description Adaptive reuse and acquisition for 58 affordable permanent supportive housing rental units formerly known as 100 38th Street - Supportive. The project was awarded 34 project-based vouchers from the Contra Costa County Housing Authority. The supportive housing would adopt a Housing First approach by providing on-site resident services and County case management. Anticipates applying for VASH funds as additional set-aside funding for veterans. Additional set-asides for transition-aged youth would be determined by other financing and voucher availability and regulatory requirements. FY 2024/25 CDBG allocation is $2,000,000 to the project plus $40,000 for project delivery. Activity Eligibility: Rehabilitation of privately-owned residential buildings. 24 CFR 570.202 (a)(1) Target Date 5/31/2026 682 Annual Action Plan 2024 67 OMB Control No: 2506-0117 (exp. 09/30/2021) Estimate the number and type of families that will benefit from the proposed activities 58 affordable permanent supportive housing rental units. Location Description 100 38th Street Richmond, CA Planned Activities Adaptive reuse and acquisition of 58 affordable permanent supportive housing rental units formerly known as 100 38th Street – Supportive. 47 Project Name Novin Development: Civic Center Apartments Target Area Contra Costa County Goals Supported AH-3: Maintain and Preserve Affordable Housing Needs Addressed Affordable Housing Funding CDBG: $1,040,000 Description Acquisition and rehabilitation project with 49-units, including 48 studios serving households with incomes at 30% of the Area Median Income (AMI) or below and meets the definition of chronic homelessness, with 1 one-bedroom manager's unit. FY 2024/25 CDBG allocation is $1,000,000 to the project and $40,000 for project delivery. Activity Eligibility: Rehabilitation of privately-owned residential buildings. 24 CFR 570.0202 (a)(1). Target Date 12/31/2025 Estimate the number and type of families that will benefit from the proposed activities 48 studios serviing households with incomes at 30% of the Area Median Income (AMI) or below and meets the definition of chronic homelessness, with 1 one-bedroom manager's unit. Location Description 425 24th Street, Richmond, CA Planned Activities 49-unit acquisition and rehabilitation project with 48 studios serving households with incomes at 30% of the Area Median Income (AMI) or below and meet the definition of chronic homelessness, with 1 one- bedroom manager’s unit. 48 Project Name Resources for Community Development: Lakeside Apartments Target Area Contra Costa County Goals Supported AH-3: Maintain and Preserve Affordable Housing Needs Addressed Affordable Housing 683 Annual Action Plan 2024 68 OMB Control No: 2506-0117 (exp. 09/30/2021) Funding HOME: $5,040,000 Description Acquisition/resyndication and rehabilitation of 124 permanent rental housing units affordable to households earning between 20% to 60% AMI. The project has 30 Project-Based Vouchers that support extremely low-income households, including persons living with HIV/AIDS, homeless individuals, and other special needs populations. The FY 2024/25 HOME allocation is $5,000,000 for the project plus $40,000 for project delivery. Activity Eligibility: Affordable Rental Housing. Target Date 12/31/2025 Estimate the number and type of families that will benefit from the proposed activities 124 permanent rental housing units affordable to households earning between 20% to 60% AMI. Location Description 1897 Oakmead Drive, Concord, CA Planned Activities Acquisition/resyndication and rehabilitation of 124 permanent rental housing units affordable to households earning between 20% to 60% AMI. The project has 30 Project-Based Vouchers that support extremely low-income households, including persons living with HIV/AIDS, homeless individuals, and other special needs populations. 49 Project Name Neighborhood Preservation Program Target Area Contra Costa County Goals Supported AH-3: Maintain and Preserve Affordable Housing Needs Addressed Funding : Description National Objective: Low Mod Housing ActivitiesMatrix Code: 14AEligibility: Rehabilitation of privately-owned residential buildings - 24 CFR 570.202 (a) Target Date Estimate the number and type of families that will benefit from the proposed activities Throughout the Urban County, with an emphasis on low-mod neighborhoods. Location Description Throughout the Urban County, with an emphasis on low-mod neighborhoods. 684 Annual Action Plan 2024 69 OMB Control No: 2506-0117 (exp. 09/30/2021) Planned Activities Eliminate conditions that may be detrimental to health/safety, property, and/or public welfare. Rehabilitation includes building code compliance, the elimination of blighting conditions, energy efficiency improvements, accessibility improvements, and the modernization of aging neighborhoods. 50 Project Name CDBG Program Administration Target Area Contra Costa County Goals Supported CD-7: Administration Needs Addressed Administration Funding CDBG: $1,057,956 Description General Program Administration of CDBG Program. $882,991 is coming from the FY 2024/25 allocation amount (20% of the FY 2024/25 allocation minus $40,000 for ECHO Fair Housing Services-Project 28), and $174,965 is coming from anticipated CDBG Program Income (20% of anticipated CDBG Program Income). Target Date 6/30/2025 Estimate the number and type of families that will benefit from the proposed activities N/A. General CDBG Program Administration Location Description 30 Muir Road, Martinez, CA Planned Activities General administration activities of administering the County's Urban County CDBG Program 51 Project Name HOME Program Administration Target Area Contra Costa County Goals Supported CD-7: Administration Needs Addressed Administration Funding HOME: $373,250 Description Administration of the HOME Program $298,951 is coming from the FY 2024/25 allocation amount (10% of the FY 2024/25 allocation), and $74,299 is coming from anticipated HOME Program Income (10% of anticipated HOME Program Income). Target Date 6/30/2025 685 Annual Action Plan 2024 70 OMB Control No: 2506-0117 (exp. 09/30/2021) Estimate the number and type of families that will benefit from the proposed activities N/A. HOME Program Administration Location Description 30 Muir Road, Martinez, CA 94553 Planned Activities General program administration of HOME program. 52 Project Name CDBG and HOME Unallocated Funds Target Area Contra Costa County Goals Supported AH-1 New Construction of Affordable Rental Housing AH-3: Maintain and Preserve Affordable Housing H-1: Housing & Supportive Services for Homeless H-2: Rapid Rehousing & Homelessness Prevention CD-1: General Public Services CD-2: Non-Homeless Special Needs Population CD-3: Youth CD-4: Fair Housing CD-5: Economic Development CD-6: Infrastructure/Public Facilities Needs Addressed Affordable Housing Homelessness Prevention Non-Housing Community Development Funding CDBG: $880,000 HOME: $450,000 Description CDBG and/or HOME funds are available for eligible affordable housing, public service, economic development, and/or infrastructure/public facilities projects that may be identified during the program year. Target Date 6/30/2025 Estimate the number and type of families that will benefit from the proposed activities Location Description Planned Activities 686 Annual Action Plan 2024 71 OMB Control No: 2506-0117 (exp. 09/30/2021) AP-50 GEOGRAPHIC DISTRIBUTION - 91.420, 91.220(F) Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed The County's CDBG entitlement area is the entire area of the County except for the Cities of Antioch, Concord, Pittsburg, and Walnut Creek. The County administers the HOME Program for the Contra Costa HOME Consortium, which includes the Cities of Antioch, Concord, Pittsburg, and Walnut Creek. The Contra Costa HOME Consortium entitlement area is the entire County. The County also administers the ESG Program. The County's ESG entitlement area is the entire area of the County, except for the Cities of Antioch, Concord, Pittsburg, and Walnut Creek. Low-income census tracts can be found throughout the County; however, many communities in west and east Contra Costa County, such as Richmond, San Pablo, North Richmond, Montalvin Manor, Tara Hills, Bay View, and Bay Point, all have a concentration of minority populations (more than 78.3% of the population) that are also in low/mod-income census tracts. Geographic Distribution Target Area Percentage of Funds Contra Costa County 100 TABLE 10 - GEOGRAPHIC DISTRIBUTION Rationale for the priorities for allocating investments geographically Though projects may serve the entire Urban County, as with many Public Service projects, the program intends to target services to areas with the highest need. This includes revitalization strategy areas or census tracts that meet area benefit criteria (an area, typically a census tract or a contiguous group of census tracts, where at least 51 percent of the population is low/mod-income). In all cases, Subrecipients must demonstrate that they can serve a minimum of 51 percent of very low- and low- income persons or households. However, it has been the County's practice to fund projects that serve a minimum of 75 percent extremely low, very low- and low-income persons or households. Furthermore, the established policy prioritizes housing projects that provide units affordable to and occupied by households with extremely low incomes. These policies and practices have ensured that projects/programs serve those areas with the highest need. Housing activities to meet Consolidated Plan priorities include new construction, rehabilitation, and preservation of existing affordable housing. These housing projects have the potential to either assist in neighborhood revitalization or provide de-concentration of low-income and/or minority populations by 687 Annual Action Plan 2024 72 OMB Control No: 2506-0117 (exp. 09/30/2021) location in areas with little supply of affordable housing. Discussion Given the size of the entitlement areas of the CDBG, HOME, and ESG Programs for the County, Contra Costa County's CDBG, HOME, and ESG funds are awarded to projects and programs on a competitive allocation basis. The projects/programs, as in the case of many Public Service projects, typically serve more than just one specific area or neighborhood of the County; however, it is the intent of the programs to target services to areas with the highest need, such as a revitalization strategy area or a census tract that has a high percentage of low/mod-income households. The highest numbers of low-income and minority households are in west Contra Costa County, followed by east Contra Costa County and central Contra Costa County. All projects funded with CDBG, HOME, and ESG funds are targeted at low-income households throughout the County. 688 Annual Action Plan 2024 73 OMB Control No: 2506-0117 (exp. 09/30/2021) AFFORDABLE HOUSING AP-55 AFFORDABLE HOUSING - 91.420, 91.220(G) INTRODUCTION The tables below represent the affordable housing projects funded in FY 2024/25, the fourth year of the FY 2020-2025 Consolidated Plan to meet the affordable housing goals and strategies.t One Year Goals Number of Households To Be Supported Homeless 49 Non-Homeless 232 Special Needs 0 Total 281 TABLE 11 - ONE YEAR GOALS FOR AFFORDABLE HOUSING BY SUPPORT REQUIREMENT One Year Goals Number of Households To Be Supported Rental Assistance 0 Production of New Units 0 Rehab of Existing Units 281 Acquisition of Existing Units 0 Total 281 TABLE 12 - ONE YEAR GOALS FOR AFFORDABLE HOUSING BY SUPPORT TYPE 689 Annual Action Plan 2024 74 OMB Control No: 2506-0117 (exp. 09/30/2021) AP-60 PUBLIC HOUSING - 91.420, 91.220(H) INTRODUCTION There are three Public Housing Authorities operating in the Consortium, the Housing Authority of Contra Costa (HACCC, which is the largest), the Richmond Housing Authority (RHA), and the Housing Authority of the City of Pittsburg (HACP). ACTIONS PLANNED DURING THE NEXT YEAR TO ADDRESS THE NEEDS FOR PUBLIC HOUSING HACCC has begun a long-term project to reposition and rehabilitate its public housing portfolio despite ever-decreasing federal, state, and local funding. The planning portion of this process is completed for one of our major developments, and implementation is underway. As part of this process, HACCC has moved forward with RAD conversion and Demolition/Disposition at the Las Deltas property in North Richmond. These units have been removed from the public housing portfolio and converted to project- based voucher assistance that will be used to help fund the construction or rehabilitation of more affordable housing units. Over the long term, HACCC intends to convert all public housing to project-based units via RAD, although the capacity to oversee is not currently available. HACCC anticipates utilizing approximately $2.6 million of HUD funding for modernization improvements at all its public housing developments. Specific improvements include: • $1,160,000 for Phase 2 modernization of Alhambra Terrace public housing development. • $360,000 for roofing at Kidd Manor & Vista del Camino public housing developments. • $250,000 for window upgrades during unit turnovers. • $70,000 gas line & plumbing upgrades at the Los Nogales Development. • $226,000 for unscheduled and emergency unit modernization and site improvements at various properties. • $220,000 for boiler replacement at the Kidd Manor development. • $139,000 for non-routine maintenance repairs (ordinary maintenance items such as window and flooring replacement or electrical repair where the scale of damage is beyond the scope of day-to-day maintenance) at various properties. • $137,000 for continuous repairs and replacement of concrete walks and driveways at various properties. • $62,000 for new appliances at various properties. 690 Annual Action Plan 2024 75 OMB Control No: 2506-0117 (exp. 09/30/2021) ACTIONS TO ENCOURAGE PUBLIC HOUSING RESIDENTS TO BECOME MORE INVOLVED IN MANAGEMENT AND PARTICIPATE IN HOMEOWNERSHIP HACCC actively encourages all Public Housing residents to get involved in the community in which they are living. Quarterly town hall meetings are organized at each property in an effort, among other goals, to develop resident leaders and solicit participation in resident service programs. HACCC believes it is important to provide residents with conduits to service providers in every community to provide families with the opportunity to pursue employment, job training, and other education that will lead them toward self-sufficiency. The ultimate goal is to transition households from welfare to work and achieve greater independence. HACCC has active resident services at four of the thirteen Public Housing Developments located in Contra Costa County, and currently, two residents serve on the Housing Authorities Board of Commissioner. The resident services program provides office and meeting facilities for work participants, childcare or after-school programs for children of working parents, equipment and materials as funding allows, and technical assistance from non-profit or governmental agencies as needed. IF THE PHA IS DESIGNATED AS TROUBLED, DESCRIBE THE MANNER IN WHICH FINANCIAL ASSISTANCE WILL BE PROVIDED OR OTHER ASSISTANCE. Not applicable. 691 Annual Action Plan 2024 76 OMB Control No: 2506-0117 (exp. 09/30/2021) AP-65 HOMELESS AND OTHER SPECIAL NEEDS ACTIVITIES - 91.420, 91.220(I) INTRODUCTION During FY 2024/25, the County will continue its efforts to maintain the availability of housing and services for people experiencing homelessness in Contra Costa. Emergency Solutions Grant (ESG) funds may be used for five program components related to homelessness: street outreach, emergency shelter, homelessness prevention, rapid re-housing assistance, and data collection. The County is allocating ESG funds for FY 2024/25 to emergency shelter services, including youth and domestic violence providers, homeless street outreach services, homelessness prevention to assist low-income residents at risk of becoming homeless, and rapid rehousing of homeless residents in quickly regaining housing stability. CDBG funds are also targeted to support public service activities that offer various services to people experiencing homelessness, those at risk of becoming homeless, and special needs populations. In FY 2024/25, funds will be allocated for the operating expenses of an emergency shelter for single adults and programs that provide a homeless hotline, housing counseling and legal services, and food distribution. Support services such as client advocacy, job skills training, independent living skills training, respite care, counseling and case management, and nutrition education will be provided to the frail elderly, disabled, and the visually impaired. ESG funds will be allocated for adult and youth homeless shelters, emergency shelters for victims of domestic violence, homeless street outreach services, homeless support services, and homeless prevention and rapid rehousing activities, including case management and direct financial assistance. These services are available throughout the County. During FY 2024/25, the County will continue to work with the County's Council on Homelessness and the County's CoC to implement key strategies identified in the five-year CoC Plan and the Ten-Year Plan to End Homelessness. The County's Ten-Year Plan to End Homelessness includes priorities to address three types of homeless populations: the chronically homeless, those discharged into homelessness, and the transitionally (or episodic) homeless people. This will include programs and projects to increase income and employment opportunities for homeless households, expand needed support services and programs to prevent homelessness and increase the availability of housing affordable to extremely low- income households and homeless persons. Describe the jurisdiction’s one-year goals and actions for reducing and ending homelessness, including reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs. Contra Costa County and many other Contra Costa Consortium jurisdictions provide CDBG funds for homeless outreach teams through the Contra Costa County Health Services Coordinated Outreach, 692 Annual Action Plan 2024 77 OMB Control No: 2506-0117 (exp. 09/30/2021) Referral, and Engagement (CORE) Homeless Street Outreach Program. Contra Costa County provides $90,000 in CDBG funds and $30,884 in ESG funds to the CORE Street Outreach Program. The focus of the CORE Homeless Street Outreach Program is to target high-risk, hard-to-reach, chronically homeless individuals, transition-aged youth, and families living outside whom typically do not access services or do not know how to access services. CORE uses a client-centered, "whatever it takes" approach to build rapport and engage consumers in services that aim to get them off the streets and stabilized. CORE Outreach teams consist of two outreach workers, two outreach team leads, and an Outreach Coordinator. Outreach staff is trained in core principles and practices of trauma-informed care and motivational interviewing and espouses a "housing first" philosophy. The various CORE teams operate over 18 hours during the day and evening. Two or three-person outreach teams go out systematically within an established service area (East, Central, and West County) to contact chronically homeless individuals living on the streets, provide face-to-face outreach and engagement, and provide information necessary to address behavior contributing to their homelessness. All CORE teams work closely with law enforcement and other local entities, providing intervention services to advise the homeless of available options and to help them avoid incarceration. Contra Costa 211: CDBG funds are also distributed to the Contra Costa Crisis Center for the 211 lines (see the County's Project summary in AP-38 for more information). The line provides a single point of contact for homeless individuals seeking services throughout the County. Phone counselors complete an intake assessment to determine each caller's needs and then provide referrals to various community programs, including shelters, food pantries, and mental health services. Contra Costa Crisis Center has participated in the Coordinated Intake and Assessment subcommittee and will be a key partner in piloting and implementing. Health Care for the Homeless: In addition to providing direct medical care, testing, and immunization services, the County-funded Health Care for the Homeless Program uses its mobile healthcare van for outreach. The bilingual Healthcare for the Homeless Team assesses clients' needs, provides social support, and links clients to appropriate services and programs, including mental health and substance abuse programs, Medi-Cal, the County's Basic Adult Care program, and the Covered California healthcare insurance exchange. Addressing the emergency shelter and transitional housing needs of homeless persons Emergency Shelter Funding: Of the funds received by the County for FY 2024/25, $207,500. (ESG) and $52,000 (CDBG) are allocated to local emergency shelters to provide shelter and case management services to homeless adults, families, youth, and victims of domestic violence and their children. Upon entry to one of the shelters, each resident or family is assigned a case manager to assist the individual in determining an appropriate service plan to help them regain housing as soon as possible. The shelters are part of the County's Continuum of Care and enable individuals and families to work on stabilizing their lives and moving toward a permanent housing solution. Antioch, Concord, Pittsburg, and Walnut 693 Annual Action Plan 2024 78 OMB Control No: 2506-0117 (exp. 09/30/2021) Creek cities also provide CDBG funds to local emergency shelters. Transitional Housing Development: In October 2011, under the working name Synergy House and using both CDBG and State funds, the County began to rehabilitate an existing vacant residential building in Martinez and convert it into a sober living transitional housing program for homeless single men completing substance abuse treatment programs. The new facility is directly adjacent to a recently constructed treatment facility, Discovery House. The facility opened in August 2013 and was newly designated as Uilkema House. The Uilkema House program added 12 new beds to the homeless continuum of care. It allows Contra Costa homeless, single men completing treatment programs such as Discovery House to transition back into the community with the skills and resources necessary to maintain sobriety. CARE Centers/Multi-Service Centers: There are two multi-service centers, or Coordinated Assessment Referral and Engagement (CARE) Centers, located in specific regions of the County. The CARE Centers are drop-in centers designed to offer basic survival needs, case management, life skills, referral and linkage, housing search assistance, employment assistance, assistance accessing healthcare and mainstream resources, alcohol and other drug counseling and treatment, and crisis intervention. The centers serve as a place of respite from the larger community and provide a sense of belonging and connection to those within the homeless community. The CARE Centers also serve families experiencing homelessness, educating them about their rights to services that enable their children to continue their education and connecting them to various services focused on serving families. One of the CARE Centers primarily specializes in serving families and seniors. Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again. Transitional Housing Development: The Uilkema House facility opened in August 2013 and added 12 new beds to the homeless continuum of care and allows Contra Costa homeless, single men completing treatment programs such as Discovery House to transition back into the community with the skills and resources necessary to maintain their sobriety. Veterans: In cooperation with the local Veterans Administration office, Contra Costa's CoC continues to work to increase its capacity to house and serve homeless veterans, including the distribution of HUD- VASH vouchers and rental assistance for permanent housing units provided to homeless veterans and their families under the Supportive Services for Veteran Families (SSVF) program. Shortening Period of Time Homeless: The County will continue to pursue increasing the capacity of its Rapid Rehousing program. For FY 2024/25, $161,060 ($131,060 in ESG and $30,000 in CDBG funds) is 694 Annual Action Plan 2024 79 OMB Control No: 2506-0117 (exp. 09/30/2021) allocated to provide rapid rehousing and homeless prevention services to individuals and families experiencing homelessness or at risk of becoming homeless. Rapid rehousing provides housing relocation/stabilization services and financial assistance in paying deposits, rent, and utility bills to help homeless individuals and families quickly regain and maintain housing and self-sufficiency. To reach those most in need, outreach includes healthcare and mental health facilities, foster care and other youth programs, veteran’s services and social services agencies, churches, and other religious organizations. Reducing Recidivism: The Contra Costa County's Health Services Department has integrated the County's Mental Health, Alcohol, and Other Drug Services and Homeless Programs into a single Behavioral Health Division to continue addressing the mental health and substance abuse issues that are common barriers to long-term housing success for homeless individuals and families. Helping low-income individuals and families avoid becoming homeless, especially extremely low- income individuals and families and those who are: being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care, and other youth facilities, and corrections programs and institutions); or, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs. Foster Care: When foster youth age out of the foster care system, the County links them to the Independent Living Skills Program (ILSP). ILSP includes workshops that prepare youth for emancipation (money management, education, computer skills, home management, and social skills), employment assistance, non-McKinney-Vento housing, retention services, and an individualized transition plan out of foster care. In addition, foster youth can elect to remain in foster care or return to care after emancipation (but before turning 21) to receive a two-year housing subsidy, which can be used in a market rate unit, student housing, or congregate living. This is a State program that all foster youth and former foster youth can access. Mental Health: Clients treated by the County Behavioral Health Division are regularly reviewed for readiness and prepared for discharge into environments that provide stepped-down levels of care. The Department holds a weekly Bed Committee where all institutionalized consumer discharge plans are prepared. Discharge planning responsibilities fall to the Clinic managers for those consumers currently receiving services and to the Mental Health Transition Team (consisting of managers, a psychiatrist, RNs, clinicians, and peer providers) for those patients not otherwise connected to the County system. State hospitals discharge to Institutes for Mental Disease (IMD)/Skilled Nursing Facilities (SNF), not to HUD CoC-funded programs. Persons discharged from IMDs/SNFs are placed in Crisis Residential/Transitional Residential Services (CR/TRS). Those discharged from Acute Inpatient Facilities (AIFs) are released to appropriate settings, such as the Respite Center at the County's Adult Emergency Shelter. Those exiting CR/TRS are discharged to independent, shared, or supported (e.g., Board & Care) housing. State Mental Health Services Act (MHSA) funds also pay for 79 housing units for homeless 695 Annual Action Plan 2024 80 OMB Control No: 2506-0117 (exp. 09/30/2021) discharged with severe mental illness. Discussion A major factor contributing to problems of the homeless and special needs populations in the County is the lack of housing affordable to extremely low- and very low-income households and an inadequate supply of accessible housing. The County's strategies to maintain and increase the supply of affordable housing are equally relevant to strategies to alleviate the problems of these populations. As further recognition of the housing needs of homeless and at-risk populations, in FY 1998/99, the Contra Costa Board of Supervisors adopted a policy to encourage the inclusion of units affordable to extremely- low- income households in projects funded with CDBG and HOME funds. In addition, a minimum of five percent of all new housing built with County funds must be accessible to mobility-impaired households, and an additional two percent must be accessible to the hearing/vision impaired. Wherever feasible, the County also requires including accessible units in housing rehabilitation projects. Strategies to improve housing affordability through direct payment assistance are also effective in preventing and alleviating homelessness among lower-income and special-needs households. Therefore, the County will continue to pursue additional Section 8 vouchers, FEMA funds, Shelter Plus Care, and other resources to assist the currently homeless and at-risk population in obtaining and maintaining permanent housing. In addition to strategies to increase the affordable housing supply using CDBG, HOME, and HOPWA resources, the County Health Services Department will apply for HEARTH Act funds to maintain and expand programs and projects to serve people experiencing homelessness, including families with children, youth leaving foster care, victims of domestic violence, and individuals with problems of substance abuse and mental illness. Potential projects include rental assistance for homeless individuals and families, continued operating support for permanent and transitional housing projects and multi- service centers, the potential development of additional permanent housing with support services for families, and a variety of support services (e.g., outreach, case management, education/job training, health services, counseling/parent education, substance abuse treatment, and money management). 696 Annual Action Plan 2024 81 OMB Control No: 2506-0117 (exp. 09/30/2021) AP-75 BARRIERS TO AFFORDABLE HOUSING -91.420, 91.220(J) INTRODUCTION There are several significant barriers to affordable housing within Contra Costa County, including a lack of adequate funds to preserve existing affordable housing and expand the supply of affordable housing. The following is a representative example of actions taken by local jurisdictions to mitigate the effects of public policy that may serve as barriers to affordable housing: • Zoning and land use restrictions that prevent or otherwise limit the development of dense housing types that are more likely to be affordable than detached single-family homes; • Zoning and land use approval processes that prolong the time it takes for development to occur; • Community opposition to the development of affordable housing; • Local development standards for height limits, stories, lot coverage maximums, and parking requirements which reduce the number of units allowed on any given site; • Contra Costa County has an urban limit line to concentrate development in urban areas and protect open space. This policy increases the cost of land, which increases the cost of development; • High land costs; • Inadequate inclusionary housing policies; • Insufficient financial resources for affordable housing development; and • Insufficient tenant protections. Specific barriers in each jurisdiction are further explained in MA-40 of the FY 2020-2025 Consolidated Plan. Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing, such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment. The County will continue its efforts to remove or ameliorate public policies which negatively impact affordable housing development in the County, including the following: • Consistent with the General Plan, the County will initiate zoning changes for residential and designated agricultural sites from current zoning designations to Planned Unit Development. • Through the Density Bonus Ordinance (unincorporated) and State Density Bonus law, the County is required to grant one density bonus with incentives or concessions when an applicant for a housing development seeks and agrees to construct a housing development, excluding any 697 Annual Action Plan 2024 82 OMB Control No: 2506-0117 (exp. 09/30/2021) units permitted by the density bonus that will contain at least one of the following: ten percent of the total units for lower-income households; five percent of the total units for very low- income households; senior citizen housing development or a mobile home park that limits residency based on age requirements for housing older persons, provided that all units in the development are offered to the public for purchase; ten percent of the total units sold to persons or families of moderate income; ten percent of the total units of a housing development for transitional foster youth, disabled veterans, or homeless persons; twenty percent of the total units for lower income students in a student housing development meeting certain requirements; one hundred percent of all units in the development, including total units and density bonus units for lower-income households. • The Inclusionary Housing Ordinance (unincorporated) requires all developers of five or more units to provide 15 percent of the units at affordable costs to low, very low-, or moderate- income households depending on the type of project. Developers may pay a fee in lieu of providing affordable units, depending on the size of the project. The Farmworker Housing Ordinance (unincorporated) establishes requirements and development standards for housing accommodations for five or more farm workers. This ordinance includes ministerial and discretionary permits for developing different types of farmworker housing in agriculturally zoned districts. • Every year since 2017, the California State legislature has been adopting a multitude of various housing legislation that promotes the construction of new housing units, including affordable housing units, fair housing, transit-oriented development, density bonus, accessory dwelling units, residential lot subdivisions, and the streamlining of housing development entitlement permits, among other housing laws. 698 Annual Action Plan 2024 83 OMB Control No: 2506-0117 (exp. 09/30/2021) AP-85 OTHER ACTIONS - 91.420, 91.220(K) INTRODUCTION This section discusses the Contra Costa County Department of Conservation and Development's effort to address underserved needs, develop the institutional structure for delivering housing and community development activities, and expand and preserve affordable housing opportunities within the Urban County and HOME Consortium areas. Actions planned to address obstacles to meeting underserved needs The following are obstacles to meeting the needs of the underserved: • Accessibility of services • Awareness of services • Coordination of services • Resource appropriate to the level of need Accessibility of Services: Lack of accessibility to services can be the result of a lack of transportation for those in need, services that are not delivered in a culturally appropriate manner or the appropriate language, burdensome prerequisites to accessing services (red tape), and services that are not provided in proximity to those in need. Lack of transportation is a particular challenge for those who do not drive, do not have a car, are elderly, and/or for persons with disabilities. Most of the public service programs/projects listed in AP-38 are located within the neighborhoods or communities of the target population to provide easy accessibility to their services. Some of the public service projects serving older people or persons with disabilities offer transportation to their services or provide "in-home" services. Awareness of Services: The lack of awareness of the availability of services by those in need and a lack of knowledge about how to access services are significant obstacles to providing services. All agencies receiving CDBG, HOME, or ESG funds from the County must provide significant outreach to those in need. County DCD staff will continue to monitor CDBG/HOME/ESG-funded agencies to verify if an agency's outreach is adequate and that outreach materials are available in various languages. Coordination of Services: Those in need must often access services from several points; similar services may also be provided by more than one agency. Those served by one agency may have needs not being addressed by the particular agency currently serving that person or family. County DCD staff advocates for CDBG/HOME/ESG-funded agencies to collaborate and coordinate with other agencies in the community to serve their target population. DCD staff will continue encouraging agencies to collaborate and coordinate to avoid service duplication and provide more efficient services to their clients or target 699 Annual Action Plan 2024 84 OMB Control No: 2506-0117 (exp. 09/30/2021) populations. Resources: Resources are generally less than required to meet the level of need. The available CDBG/HOME/ESG funds are prioritized to the high Priority Needs and Goals established in the 2020- 2025 Consolidated Plan. Funding is also prioritized to those undertakings that represent the most efficient use of funds, are delivered by the most qualified persons, and serve the broadest geography. Actions planned to foster and maintain affordable housing The County uses 45 percent of its CDBG funding to support affordable housing preservation activities. For over 40 years, the Neighborhood Preservation Program has provided low-interest loans and grants to low-income homeowners for rehabilitation and accessibility/energy efficiency improvements. This program improves the recipients' living conditions and helps maintain viable neighborhoods. In addition to CDBG funds, HOME funds are available and utilized in coordination with the County's CDBG funds to support affordable housing development. CDBG funds are also used to support the acquisition and rehabilitation of existing affordable apartments and convert market-rate housing to affordable housing. HOME funds are used for new construction, acquisition and rehabilitation, and preservation of existing affordable housing. These funds leverage State, local, and private funds. Actions planned to reduce lead-based paint hazards The County will continue to protect young children from lead-based paint hazards in housing funded with CDBG, HOME, and ESG resources through the implementation of 24 CFR Part 35. This regulation aims to reduce or eliminate lead-based paint hazards in federally-owned housing and housing receiving federal funds. All developers enter into legal agreements that include requirements for compliance with the lead-based paint regulation. The Neighborhood Preservation Program has developed a program- specific lead-hazard reduction implementation plan. All other projects will develop plans appropriate to the project type and level of funding received. Actions planned to reduce the number of poverty-level families The County and cities employ various strategies to help alleviate poverty, including efforts to stimulate economic growth and job opportunities and provide County residents with the skills and abilities required to take advantage of those opportunities. This also includes implementing Section 3 strategies to ensure employment and contracting opportunities for low and very low-income persons or businesses residing within the community where a HUD-funded project is located. The County and most of its cities actively work to attract and retain businesses. Many are involved in revitalization efforts for their downtown areas utilizing various strategies such as infrastructure and facade improvement programs and the preparation of revitalization plans to guide future development. The County provides 700 Annual Action Plan 2024 85 OMB Control No: 2506-0117 (exp. 09/30/2021) services and supports programs that promote personal responsibility, independence, and self-sufficiency through its various departments. One of the County's Department of Conservation and Development (DCD) responsibilities is managing the CDBG, HOME, and ESG programs. Many CDBG and HOME-funded programs are geared toward helping lower-income persons find and maintain stable housing, receive training for jobs that provide a livable wage, and access support services needed to attain self-sufficiency. By Board guidelines, 10 percent of the annual grant amount is set aside for economic development activities. Programs funded under the Economic Development category are intended to assist businesses with expanding economic opportunities for lower-income persons and to increase the viability of neighborhood commercial areas. As recorded in the list of projects of this Action Plan, job training and placement projects have been approved for funding. In addition to economic development activities, the County works with other jurisdictions and local non-profits to provide emergency and transitional housing and support services necessary to assist people experiencing homelessness in achieving economic independence. The County's Employment and Human Services Department (EHSD) provides services to adults, children, families, and older people. Bureaus within EHSD that directly relate to the reduction of poverty include the Workforce Services, Children and Family Services, and the Workforce Development bureaus. Other programs administered by EHSD that indirectly support economic self-sufficiency and are intended to assist families and persons in leading productive lives include, but are not limited to 1) the Family Preservation Program, which emphasizes keeping families together in a safe, nurturing environment and providing them with skills that will last when they leave the program; and 2) Service Integration Teams that provide services to increase the economic self-sufficiency of families, improve family functioning, and expand community capacity to support children and families. Actions planned to develop institutional structure. During FY 2024/25, the County will continue to work with the cities and other public and private agencies and organizations to implement strategies designed to accomplish the affordable housing and community development objectives identified in FY 2020-2025 Consolidated Plan. Specific actions to be undertaken by the County include providing resources and technical assistance to public agencies and the non-profit and for-profit community in developing, financing, and implementing programs and projects consistent with the County's annual and five-year plans. In addition, the County will work with the cities and other agencies to establish an informal cooperative network to share resources and facilitate development in the Urban County and Consortium area. Actions planned to enhance coordination between public and private housing and social service agencies The County's efforts to coordinate activities and strategies for affordable housing development and providing emergency and transitional housing and supportive services include cooperative planning efforts and participation in several countywide housing and service provider organizations. Planning 701 Annual Action Plan 2024 86 OMB Control No: 2506-0117 (exp. 09/30/2021) efforts to be undertaken during the current program year include the following: Contra Costa Consortium members continue to work on strategies and actions designed to overcome identified impediments and eliminate housing discrimination problems in Contra Costa. The Continuum of Care and the Council on Homelessness work with Contra Costa jurisdictions, public and private agencies, the interfaith community, homeless advocacy groups, and other community organizations to implement the Continuum of Care Plan, which includes strategies and programs designed to alleviate homelessness, and the Ten-Year Plan to End Homelessness. In addition to the above, the County participates in a number of countywide housing and service provider organizations, which are intended to share resources and coordinate strategies and programs for affordable housing and community development activities. These organizations include the Association of Homeless and Housing Service Providers, the Tri-Valley Affordable Housing Committee, the Contra Costa HIV/AIDS Consortium, the Children and Families Policy Forum, the Non-Profit Housing Association, and the Workforce Development Board. PROGRAM SPECIFIC REQUIREMENTS AP-90 PROGRAM SPECIFIC REQUIREMENTS - 91.420, 91.220(L)(1,2,4) INTRODUCTION Program Income: The County estimates receiving $874,827 in CDBG program income and estimates receiving $742,995 in HOME program income during FY 2024/25. Other: The County has no float-funded activities, Section 108 loan guarantees, or surplus urban renewal settlement funds. The County does not have any Urgent Needs activities. The benefit to low- and moderate-income persons: All the County's FY 2024/25 CDBG funds that do not go towards Program Administration are allocated to activities that benefit persons of low- and moderate-income. The County anticipates utilizing 20 percent of all CDBG Program funds towards CDBG Program Administration. 702 Annual Action Plan 2024 87 OMB Control No: 2506-0117 (exp. 09/30/2021) COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM (CDBG) REFERENCE 24 CFR 91.220(L)(1) Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income available for use included in projects to be carried out. 1. The total amount of program income that will have been received before the start of the following program year and that has not yet been reprogrammed 0 2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 847,827 3. The amount of surplus funds from urban renewal settlements 0 4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 0 5. The amount of income from float-funded activities 0 Total Program Income: 847,827 OTHER CDBG REQUIREMENTS 1. The amount of urgent need activities 0 2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income. Overall Benefit - A consecutive period of one, two, or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate-income. Specify the years covered that include this Annual Action Plan. 80.00% HOME INVESTMENT PARTNERSHIP PROGRAM (HOME) REFERENCE 24 CFR 91.220(L)(2) 1. A description of other forms of investment being used beyond those identified in Section 92.205 is as follows: The Contra Costa HOME Consortium does not provide HOME funds in any form not identified in Section 92.205. HOME funds are typically provided as low-interest deferred residual receipt loans (multi-family housing), deferred shared appreciation loans (single-family housing), and small grants 703 Annual Action Plan 2024 88 OMB Control No: 2506-0117 (exp. 09/30/2021) (specific project-related program delivery). 2. A description of the guidelines that will be used for the resale or recapture of HOME funds when used for homebuyer activities, as required in 92.254, is as follows: The HOME Consortium uses recapture provisions to ensure that all or a portion of the HOME funds are repaid to the Consortium when the home is sold, transferred, or otherwise not occupied by an eligible owner. Recapture Provisions: The amount repaid to the HOME program is the original principal of the HOME loan plus a share of the appreciation. The appreciation is the difference between the original purchase price of the home and the current sales price. The current sales price will either be the fair market value or the restricted sales price if the home is subject to a resale restriction. The appreciation amount does not include any permanently fixed improvements but may be adjusted downward by the value of deferred maintenance, not including expected wear and tear. The HOME program share of the appreciation equals the share of the HOME loan of the original purchase price. For example, if the purchase price was $400,000, the HOME loan was $20,000 (five percent of the purchase price), and the future sales price was $500,000. The amount repaid (not considering the adjustments for improvements or deferred maintenance) will be $20,000 plus five percent of the $100,000 appreciation ($5,000) for a total repayment of $25,000. If the home has decreased in value because of market conditions, the HOME Consortium will share in the depreciation of the home. The amount of depreciation of the HOME loan is the percentage of the HOME loan to the original purchase price of the home. Using the same assumptions as in the preceding paragraph, if the future sales price of the home is $350,000, the amount due would be $20,000 minus five percent of the depreciation ($2,500) for a total repayment of $17,500. If the depreciation of the home is so significant that the outstanding debt on the home exceeds the value of the home, the Consortium will negotiate with the other lenders to accept a lower repayment. This will enable all debt to be paid through the home sale proceeds. The Home Consortium does not allow subsequent buyers to assume an existing loan but may make the repaid funds available to a subsequent buyer as a new loan. Resale Restrictions: The HOME Consortium does not use resale restrictions. However, HOME loans may be provided to buyers with resale restrictions. The resale restrictions may be required by a developer such as Habitat for Humanity or may be required by another program such as Inclusionary Housing or Density Bonus. The HOME loan will meet the recapture provisions described above in those cases. The HOME loan will be repaid and may be available to the next home purchaser. The appreciation amount will be based on the maximum resale value determined by the resale restriction if that value is below the fair market value. For example, if the original purchase price was $400,000, the market value is $500,000, and the resale restricted price is $450,000, the HOME 704 Annual Action Plan 2024 89 OMB Control No: 2506-0117 (exp. 09/30/2021) appreciation share would be $450,000. The resale restrictions will provide a fair return on investment by calculating the future price based on the change in area median income. This factor ensures that the future price will remain affordable to the original target purchaser (typically low-income). This price will be adjusted based on the value of capital improvements and deferred maintenance. 3. A description of the guidelines for resale or recapture that ensures the affordability of units acquired with HOME funds? See 24 CFR 92.254(a)(4) are as follows: HOME funds for homebuyer activities are provided to purchasers of newly constructed or rehabilitated homes. The HOME Consortium uses recapture provisions to ensure that all or a portion of the HOME funds are repaid to the HOME Consortium when the home is sold, transferred, or otherwise not occupied by an eligible owner. Recapture Provisions: The amount repaid to the HOME program is the original principal of the HOME loan plus a share of the appreciation. The appreciation is the difference between the original purchase price of the home and the current sales price. The current sales price will either be the fair market value or the restricted sales price if the home is subject to a resale restriction. The appreciation amount does not include any permanently fixed improvements but may be adjusted downward by the value of deferred maintenance, not including expected wear and tear. The HOME program share of the appreciation equals the share of the HOME loan of the original purchase price. For example, if the purchase price was $400,000, the HOME loan was $20,000 (five percent of the purchase price), and the future sales price was $500,000. The amount repaid (not considering the adjustments for improvements or deferred maintenance) will be $20,000 plus five percent of the $100,000 appreciation ($5,000) for a total repayment of $25,000. If the home has decreased in value because of market conditions, the HOME Consortium will share in the depreciation of the home. The amount of depreciation of the HOME loan is the percentage of the HOME loan to the original purchase price of the home. Using the same assumptions as in the preceding paragraph, if the future sales price of the home is $350,000, the amount due would be $20,000 minus five percent of the depreciation ($2,500) for a total repayment of $17,500. If the depreciation of the home is so significant that the outstanding debt on the home exceeds the value of the home, the Consortium will negotiate with the other lenders to accept a lower repayment. This will enable all debt to be paid through the home sale proceeds. The HOME Consortium does not allow subsequent buyers to assume an existing loan but may make the repaid funds available to a subsequent buyer as a new loan. Resale Restrictions: The HOME Consortium does not use resale restrictions. However, HOME loans may be provided to buyers with resale restrictions. The resale restrictions may be required by a 705 Annual Action Plan 2024 90 OMB Control No: 2506-0117 (exp. 09/30/2021) developer such as Habitat for Humanity or may be required by another program such as Inclusionary Housing or Density Bonus. The HOME loan will meet the recapture provisions described above in those cases. The HOME loan will be repaid and may be available to the next home purchaser. The appreciation amount will be based on the maximum resale value determined by the resale restriction if that value is below the fair market value. For example, if the original purchase price was $400,000, the market value is $500,000, and the resale restricted price is $450,000, the HOME appreciation share would be $450,000. The resale restrictions will provide a fair return on investment by calculating the future price based on the change in area median income. This factor ensures that the future price will remain affordable to the original target purchaser (typically low-income). This price will be adjusted based on the value of capital improvements and deferred maintenance. 4. Plans for using HOME funds to refinance existing debt secured by multifamily housing that is rehabilitated with HOME funds, along with a description of the refinancing guidelines required that will be used under 24 CFR 92.206(b), are as follows: The HOME Consortium is not currently using HOME funds to refinance existing debt. EMERGENCY SOLUTIONS GRANT (ESG) 1. Include written standards for providing ESG assistance (may include as attachment) Written standards for providing ESG assistance can be found attached as Appendix B. 2. If the Continuum of Care has established a centralized or coordinated assessment system that meets HUD requirements, describe that centralized or coordinated assessment system. The Contra Costa Coordinated Entry system is a collaboration of multiple communities, government, and faith-based agencies that collectively provide services that range from homelessness prevention to permanent housing placements. Consumers are linked to the support needed to obtain and sustain housing. A. Eligibility Our Coordinated Entry system is designed to serve anyone in Contra Costa County experiencing a housing crisis. This includes those who are: • Unsheltered (e.g., living outside, in a car, on the streets, or in an encampment), • Sheltered (e.g., in an emergency shelter or transitional housing), or • At imminent risk of homelessness (e.g., being evicted, unable to pay rent, doubled up, or in an 706 Annual Action Plan 2024 91 OMB Control No: 2506-0117 (exp. 09/30/2021) unsafe living situation). B. Access Consumers connect to services through one of three portals: • CALL: The 2-1-1 information line, operated by the Contra Costa Crisis Center, provides a phone portal for individuals and families needing to connect to homeless services. • CARE Centers: Coordinated Assessment and Resource (CARE) Centers provide a walk-in option for individuals and families who need to connect to homeless services. Services offered include help with basic needs, light case management, housing navigation services, and substance use disorder treatment and support. • CORE Outreach: Coordinated Outreach Referral and Engagement (CORE) outreach teams engage homeless individuals living outside, help facilitate and/or deliver health and basic needs services, and connect clients to CARE Centers and other homeless services. C. Assess Severity and type of needs are assessed through a variety of tools: • Prevention/Diversion Pre-Screen: Identifies the need for financial assistance and/or case management services to prevent a person at risk of homelessness from becoming homeless or to divert a person experiencing homelessness from entering the crisis response system (including emergency shelter and transitional housing) • Homeless Management Information System (HMIS) Intake: Collects basic information about a client, including information to determine eligibility and prioritization for emergency shelter • Emergency Shelter Prioritization Tool: in combination with the HMIS Intake, prioritizes individuals and families for available emergency shelter beds • VI-SPDAT: The Vulnerability Index – Service Prioritization Decision Assistance Tool, an evidence- based tool that prioritizes individuals, transition-age youth, and families for available permanent housing based on acuity and chronicity D. Assign Clients are matched with available resources based on need and vulnerability. The most vulnerable clients are prioritized for available housing navigation and location services. The full continuum of our homeless housing and services is available through the Contra Costa Coordinated Entry system, including: • Prevention/Diversion: Financial assistance or case management to stay housed • Basic Needs and Services: showers, food, laundry, benefits enrollment, referrals, etc. • Emergency Shelter: Short-term, temporary place to stay • Housing Navigation Services: Assistance with locating and obtaining housing • Rapid Re-housing: Time-limited rental assistance with case management 707 Annual Action Plan 2024 92 OMB Control No: 2506-0117 (exp. 09/30/2021) • Permanent Supportive Housing: Long-term housing assistance with services 3. Identify the process for making sub-awards and describe how the ESG allocation is available to private nonprofit organizations (including community and faith-based organizations). The County allocates ESG funds through a competitive application process. The RFP is posted on the Conservation and Development Department's website, and notice is mailed or emailed to the Interested Persons contact list. This list includes local social service agencies, homeless service providers, other interested individuals, and other County departments. Applications are reviewed by staff for completeness and compliance with program requirements. Technical assistance is provided to applicants as needed by County staff. Funds are allocated based on the requirements of ESG regulations and the need for services within the County. ESG funding recommendations are presented to the CoC through the Contra Costa Council on Homelessness and then approved by the County's Board of Supervisors. ESG applicants are invited and encouraged to attend these meetings. Nonprofit organizations carry out three out of the six ESG-funded activities for FY 2024/25. 4. If the jurisdiction is unable to meet the homeless participation requirement in 24 CFR 576.405(a), the jurisdiction must specify its plan for reaching out to and consulting with homeless or formerly homeless individuals in considering policies and funding decisions regarding facilities and services funded under ESG. The County meets the requirement for homeless participation in the provision of services by consulting and coordinating services with the CoC and Council on Homelessness. The CoC and the Council on Homelessness provide a forum for communication and coordination among agencies and, as a group, provide advice and input on the operations of homeless services. Consumer input is incorporated into the development of local services through the ongoing participation of consumers in local meetings, where they are given the opportunity to provide specific feedback on their needs and experiences with the existing system. In addition, each funded project must outline how homeless persons are involved in the operation of shelters and the provision of services. Furthermore, the County’s Council on Homelessness has a Consumer/Consumer Advocate seat in which the person appointed to that seat typically is either a current or previous consumer of the County’s homeless services. The Consumer/Consumer Advocate seat is currently filled. 5. Describe performance standards for evaluating ESG. A performance measurement outcome statement is included in all ESG contracts between the County and sub-recipients. Projects are monitored and evaluated on meeting the requirements detailed in the statement. Subrecipients must also submit periodic progress reports detailing project progress toward objectives, problems, and/or resolution to meeting goals, quantitative participation data by ethnicity, income, and household status. The projects are also subject to financial audit review by County staff. Additional requirements for performance goals and the evaluation of outcomes are determined in conjunction with the CoC and the Council on Homelessness. 708 Attachment B-1 Application Number 23-01-PS 23-02-PS 23-03-PS 23-04-PS 23-05-PS 23-06-PS 23-07-PS 23-08-PS 23-09-PS 23-10-PS ECHO Housing Fair Housing Services $40,000 $40,000 Contra Costa Senior Legal Services Legal Services for Senior $20,000 $20,000 Court Appointed Special Advocates (CASA) Serving all Foster Children $18,000 $18,000 Contra Costa Crisis Service Crisis / 211 Contra Costa $18,000 $18,000 Contra Costa Family Justic Alliance Family Justice Navigation Program $35,000 $35,000 Community Violence Solutions (CVS) CIC Child Sexual Assault Intervention $15,000 $15,000 Contra Costa County Health Services Coordinated Outreach, Referral, and Engagement Program $100,000 $90,000 Community Housing Development Corporation of North Richmond Multicultural Family/Senior Center $50,000 $40,000 Community Housing Development Corporation Housing Instability Counseling Program $25,000 $25,000 Bay Area Crisis Nursery Bay Area Crisis Nursery $17,000 $17,000 FY24/25 CDBG Request & Recommendation Table Applicant Program Name Requested Funding Recommended Funding Public Service 709 Attachment B-1 Application Number Bay Area Crisis Nursery Bay Area Crisis Nursery $17,000 $17,000 FY24/25 CDBG Request & Recommendation Table Applicant Program Name Requested Funding Recommended Funding Public Service 23-11-PS 23-12-PS 23-13-PS 23-14-PS 23-15-PS 23-16-PS 23-17-PS 23-18-PS 23-19-PS 23-20-PS Loaves and Fishes of Contra Costa Nourishing Lives in Martinez, Antioch, Oakley, Pittsburg & Walnut Creek $18,000 $18,000 Lamorinda Spirit Van- City of Lafayette Lamorinda Spirit Van Senior Transportation Program $10,000 $10,000 Lions Center for the Visually Impaired Independent Living Skills for Blind and Visually Impaired $13,000 $13,000 Housing and Economic Rights Advocates Financially Stability Legal Services $25,000 $25,000 James Morehouse Project / Bay Area Community Resources James Morehouse Project at El Cerrito High School $10,000 $10,000 Food Bank of Contra Costa and Solano Collaborative Food Distribution $46,500 $46,500 Greater Richmond Interfaith Program Homeless Shelter and Soup Kitchen $30,000 $30,000 East Bay Center for the Performing Arts Deep Roots, Wide World Program $35,000 $15,000 Empowered Aging Ombudsman Services for Contra Costa $10,000 $10,000 ECHO Housing Tenant/Landlord Counseling and Dispute Resolution Services $80,000 $80,000 710 Attachment B-1 Application Number Bay Area Crisis Nursery Bay Area Crisis Nursery $17,000 $17,000 FY24/25 CDBG Request & Recommendation Table Applicant Program Name Requested Funding Recommended Funding Public Service 23-21-PS 23-22-PS 23-23-PS 23-24-PS 23-25-PS 23-26-PS 23-27-PS 23-28-PS 23-29-PS 23-30-PS 23-31-PS Opportunity Junction Bay Point Career Counseling and Placement Assistance $20,000 $20,000 Multicultural Institute Lifeskills/Day Labor Program $30,000 $30,000 SHELTER Inc.Homeless Prevention Program $30,000 $30,000 Richmond Community Foundation Sparkpoint Contra Costa $15,000 $15,000 RYSE, Inc.RYSE Career Pathway Program $40,000 $40,000 Pleasant Hill Recreation & Park District Senior Service Network $12,000 $12,000 Rainbow Community Center of Contra Costa Kind Hearts Community Support Program $13,000 $13,000 Mount Diablo Unified School District CARES After School Enrichment Program $10,000 $10,000 Meals on Wheels Diablo Region Meals on Wheels (MOW)$17,000 $17,000 Monument Crisis Center Critical Safety Net Resources for Families and Individuals $22,000 $17,000 Meals on Wheels Diablo Region Care Management $17,000 $17,000 711 Attachment B-1 Application Number Bay Area Crisis Nursery Bay Area Crisis Nursery $17,000 $17,000 FY24/25 CDBG Request & Recommendation Table Applicant Program Name Requested Funding Recommended Funding Public Service 23-32-PS 23-33-PS 23-34-PS 23-35-PS Winter Nights Family Shelter, Inc. Winter Nights Family Shelter, Inc.$10,000 $10,000 STAND! For Families Free of Violence Rollie Mullen Center Emergency Shelter $12,000 $12,000 Total Public Service $894,500 $849,500 St. Vincent de Paul of Contra Costa RotaCare Pittsburg Free Medical Clinic at St. Vincent de Paul $18,000 $18,000 Village Community Resource Center Village Community Resource Center Program Support $13,000 $13,000 712 Attachment B-2 Application Number 23-01-ESG 23-02-ESG 23-03-ESG 23-04-ESG 23-05-ESG 23-06-ESG Applicant Emergency Solutions Grants Requested Funding FY24/25 CDBG Request & Recommendation Table Recommended FundingProgram Name SHELTER, Inc. Homeless Prevention & Rapid Rehousing Program $131,060 $131,060 STAND! For Families Free of Violence Emergency Shelter $49,500 $49,500 Contra Costa Health, Housing and Homeless Services CORE-Coordinated Outreach, ESG $35,844 $30,844 $97,500 Contra Costa Health, Housing and Homeless Services Calli House Youth Shelter $30,000 $30,000 Contra Costa Health, Housing and Homeless Services Contra Costa Adult Continum of Services $97,500 Trinity Center Walnut Creek Trinity Center (ESG General Operating Support) $30,500 $30,500 Total ESG Projects $374,404 $369,404 713 Community Development Block Grant Program Economic Developme Category FY 2022/23, FY 2023/24, FY 2024/25 Analysis, Evaluation, and Recommendation Table Attachment C-1 Application Number Applicant Program Service Area Consolidated Plan Priority National Objective Program Name Eligible Activity Application Number Applicant Program Service Area Consolidated Plan Priority National Objective Program Name Eligible Activity Application Number Applicant Program Service Area Consolidated Plan Priority National Objective Program Name Eligible Activity 24-01-ED CoCoKids Inc. County-wide Performance (as of 03/31/24) Eligibility Funding Request & Recommended Program Description / Outcome CD-5: Economic Development Provide recruitment, training, and ongoing support services to 100 low- and moderate-income persons so they can sustain their licensed family day care business or receive a childcare license to open and operate a new licensed family daycare business (microenterprise) Low and Moderate Income [24 CFR 570.208(a)(2)(iii)] Road to Success Target Population Low- and moderate-income persons with an opportunity to maintain or start a microenterprise as a licensed in-home childcare provider. 23/24 $112,500 Microenterprise and small business assistance [24CFR 570.201(o)] 22/23 $78,550 $78,550 $90,000 Benefitting very low-and low-income persons [24 CFR 570.208(a)(2)(iii)[ Special Economic Development Activities [24CFR 570.203(c) 22/23 $15,000 $15,000 24/25 $15,000 $15,000 Loaves and Fishes of Contra Costa is behind (33%) in meeting their annual goal of serving 24 clients. However, they are timely in submitting their reports and demands. 24-02-ED Loaves and Fishes of Contra Costa (LFCC) County-wide CD-5: Economic Development Eligibility Funding Request & Recommended Program Description / Outcome Performance (as of 03/31/24) Loaves and Fishes of Contra Costa Culinary Arts Training Target Population Is very low to low income individuals experiencing barriers to employment. 23/24 $15,000 $15,000 Offer a free 12-week introductory Culinary program for 24 individuals interested in the culinary industry and experiencing barriers to employement. Program has a Memorandum of Understanding (MOU) with employer (Pacific Catch) to hire 2 part-time employes, euivalent to 1 FTE. FY Requested Funds Recommended Funding $90,000$90,000 24/25 CoCoKids Inc. is performing well ahead of pace (91%) in meeting their goal of serving 100 clients for the fiscal year. They are timely on submitting their quarterly reports and demands. FY Requested Funds Recommended Funding Benefitting very low- and low-income persons [24 CFR 570.208(a)(2)(i)(B)] Job training and placement assistance [24 CFR 570.201(e) 22/23 $100,000 $100,000 Administrative Careers Training (ACT) Progam Target Population The program will expand economic opportunities for Low-income persons through administrative job training and career development. 23/24 Opportunity Junction County-wide CD-5: Economic Development Oppoortunity Junction has met their annual goal of placing 3 job seekers into full-time employment. They are also timely in submitting their reports and demands. 24/25 $100,000 $100,000 $100,000 $100,000 FY 24-03-ED Eligibility Funding Request & Recommended Program Description / Outcome Performance (as of 03/31/24) To provide training and job placement assistance to 3 low- income persons, leading to economic self-sufficiency through careers in the administrative field. Requested Funds Recommended Funding 714 Community Development Block Grant Program Economic Developme Category FY 2022/23, FY 2023/24, FY 2024/25 Analysis, Evaluation, and Recommendation Table Attachment C-1 Application Number Applicant Program Service Area Consolidated Plan Priority National Objective Program Name Eligible Activity Application Number Applicant Program Service Area Consolidated Plan Priority National Objective Program Name Eligible Activity Very low- and low-income persons/mircroenterprise assistance [24 CFR 570.208(a)(2)(iii)] and job creation [24 CFR 570.208(a)(4)(i)] Microenterprise and small business assistance [24CFR 570.201(o)] 22/23 $95,700 $95,700 Very low- and low-income persons/mircroenterprise assistance [24 CFR 570.208(a)(2)(iii)] and job creation [24 CFR 570.208(a)(4)(i)] Microenterprise and small business assistance [24CFR 570.201(o)] 22/23 $45,000 $45,000 $45,000$45,000 24/25 $95,700 CD-5: Economic Development $95,700 $95,700 $95,700 Requested Funds Recommended Funding Eligibility Renaissance Entrepreneurship Center has exceeded their goal (220%) of serving 45 for the fiscal year. They are timely on submitting their quarterly reports and demands. West Contra Costa Business Development Center is slightly behind (72%) in meeting their annual goal of serving 60 clients. However, they are timely in submitting their reports and demands. West Contra Costa Business Development Center (BDC) provide technical assistance and support to 60 existing businesses or persons wishing to open a business as a way to create/retain jobs. Funding Request & Recommended Program Description / Outcome Performance (as of 03/31/24) $45,000 24/25 Target Population Target Population 50 low-income persons who have started or are planning to start a business located in West County. 23/24 CD-5: Economic Development FY Low-income reisdents of Richmond and Contra Costa County who own or wish to own a small business/microenterprise. Clinets will be men and woman, with services provided in both English and Spanish Intensive small business/microenterprise training and technical assistance to 45 unduplicated indivuals who own a small business/microenterprise ow wish to start-up a small business/microenterprise. 23/24 $45,000 FY Requested Funds Recommended Funding 24-05-ED West Contra Costa Business Dev. Center, Inc. County-wide 24-04-ED Renaissance Entrepreneurship Center County-wide Using the Power of Entrpreneurship to Build Economically Vibrant Families and Communities Emerging Entrpeneurs Program Eligibility Program Description / Outcome Performance (as of 03/31/24) Funding Request & Recommended 715 Attachment C-2 Application Number 24-01-IPF 24-02-IPF 24-03-IPF 24-04-IPF 24-05-IPF FY24/25 CDBG Request & Recommendation Table Infrastructure/Public Facilities Category Applicant Program Name Requested Funding Recommended Funding East Bay Center for the Performing Arts Lighting System Replacement and Upgrades $72,000 $72,000 Nurturing Indepedemce through Artisitic Development (NIAD) NIAD Community Accessibility Improvement Plan Phase 2 - Entryway Doors and Lobby $95,000 $93,798 Lions Center for the Visually Impaired LCVI - Site Renovation $120,000 $112,500 Martinez Early Childhood Center Inc.Fencing/Gates project $90,898 $90,898 Infrastructure / Public Facilities City of Martinez Citywide Accessibility Improvements $140,000 $0 Total Infrastructure/Public Facilities $517,898 $369,196 716 Affordable Housing FY 2024/25 Recommendation Table Attachment D Project IDProject Name Location BOS District Sponsor/ Developer #1 Sponsor/ Developer #2 Affordable UnitsTotal Project Cost Previous Allocation CDBG HOME CDBG HOME County Project Delivery Costs Total FY 2024/25 Funds Recommended Conditions of Approval 24- 01 Civic Center Apts Richmond 1 Novin Development Trinity Center 49 $ 15,436,920 N/A $ 1,000,000 $ - $ 1,000,000 $ - $ 40,000 $ 1,040,000 1. Novin must receive an award of State of California HCD Homekey funds by December 31, 2024 to fill the financing gap and commence construction by April 1, 2025. If the project is not succesful in receiving an award of Homekey funds, the CDBG funds will be recaptured and reallocated to another CDBG eligible project that will be able to expend the CDBG funds in a timely manner. 2. Confirmation that the project's financials are compliant with the County's Affordable Housing Program Guidelines. 24- 02 Healthy Homes Contra Costa Urban County Various Rebuilding Together East Bay North N/A 52 $ 468,000 N/A $ 390,000 $ - $ 390,000 $ - $ - $ 390,000 1. An award of $390,000 in CDBG funds will require the applicant to rehabiliate at least 52 homes in the Urban County. 2. Individual Projects within the program must include physical improvements to the dwelling and not solely include a home assessment. 24- 03 Lakeside Apts Concord 4 Resources for Community Development N/A 122 49,701,667$ N/A -$ 5,000,000$ $ - $ 5,000,000 $ 40,000 $ 5,040,000 1. All other financing commitments secured by December 31, 2025 and FY 2024/25 HOME funds committed, as evidenced by an executed loan by August 31, 2026. HOME funds will be recpatured by January 2026 if significant progress is not being made to meet the August 31, 2026 commitment deadline. 2. An award of $5,000,000 in HOME will require a total of 21 HOME-assisted units. 3. Confirmation that the project's financial are compliant with the County's Affordable Housing Program Guidelines. Funds Requested Staff Recommendations 717 Affordable Housing FY 2024/25 Recommendation Table Attachment D 24- 05 Neighborhood Preservation Program Urban County Various Dept. of Conservation & Development N/A 14 765,000$ Ongiong 650,000$ -$ $ 150,000 $ - $ - $ 150,000 1. Obtention of building condition assessor. 2. An award of $150,000 in FY 2024/25 CDBG funds plus an anticipated $250,000 in NPP loans repaid will require home rehabilation projects: 5 single-family loans, 1 single-family grant, and 8 mobile-home grants. 24- 06 The Riveter - Supportive Richmond 1 Eden Development, Inc. Community Housing Development Corporation 58 60,706,193$ $500,000 PLHA 2,000,000$ -$ $ 2,000,000 $ - $ 40,000 $ 2,040,000 1. All other financing commitments secured by June 30, 2025, and FY 2024/25 CDBG funds committed, as evidenced by an executed loan, by December 31, 2025. CDBG funds will be recaptured by July 2025 if significant progress is not being made to meet the May 2026 CDBG expenditure deadline. 2. Confirmation that the project's financials are compliant with the County's Affordable Housing Program Guidelines. 4,040,000$ 5,000,000$ 3,580,000$ 5,040,000$ 8,660,000$ APPLICATION TOTALS 718 FY 2024/25 Affordable Housing Program CDBG-Housing, HOME, Measure X, PLHA Funds Recommendations Project Name / Developer Project Type CDBG Funds Measure X PLHA Funds Funds FY 2024/25 Total Funds Requested Previous Allocation CDBG HOME Measure X PLHA Project Delivery Costs FY 2024/25 Total Funds Recommended Alvarado Gardens – 2 NC Rental $0 $5,000,000 $0 $5,000,000 $0 $0 $0 $0 $0 $0 Danco Comm. Anton SR NC Rental $0 $3,000,000 $1,244,430 $7,052,147 $0 $0 $0 $0 $0 $0 Anton Dev. Co. Bob Dabney Plaza NC Rental $0 $2,000,000 $1,000,000 $4,250,000 $0 $0 $0 $0 $0 $0 CHDC Choice in Aging Senior NC Rental $0 $9,000,000 $0 $12,300,000 $1,000,000 $0 $0 $7,931,542 $0 $0 $7,931,542 SAHA PLHA Civic Center Motel $0 $500,000 $500,000 $1,000,000 N/A $1,000,000 $0 $0 $0 $40,000 $1,040,000 Novin & Trinity Center Conversion EC Plaza – A South NC Rental $0 $3,750,000 $0 $4,750,000 $3,500,000 $0 $0 $0 $1,876,423 $0 $1,876,423 Related CA & SAHA HOME/MX EC Plaza – C East NC Rental $0 $3,000,000 $2,000,000 $5,000,000 $0 $0 $0 $0 $0 $0 Related CA & SAHA Esperanza Place - 2 NC $0 $1,000,000 $0 $1,000,000 $1,605,000 $0 $0 $1,000,000 $0 $0 $1,000,000 Habitat for Humanity Homebuyer HOME (Phase 1) Grace Commons NC Rental $0 $2,000,000 $0 $2,000,000 $0 $0 $0 $0 $0 $0 Novin Development Healthy Homes CC Owner $390,000 $0 $0 $390,000 N/A $390,000 $0 $0 $0 $0 $390,000 Rebuilding Together Occupied EBN Rehab Hope Village – Antioch NC Rental $0 $1,980,000 $0 $4,177,535 $0 $0 $0 $0 $0 $0 Hope Solutions La Loma NC Rental $0 $9,000,000 $0 $12,000,000 $0 $0 $0 $0 $0 $0 EAH Housing Lakeside Rehab $0 $3,000,000 $0 $5,000,000 N/A $0 $5,000,000 $0 $0 $40,000 $5,040,000 RCD Rental NPP Habitat & DCD Owner Occupied Rehab $650,000 $0 $0 $650,000 Ongoing $150,000 $0 $0 $0 $0 $150,000 24-16 Martinez District 5 Rehab Rental Seniors Disabled $0 $1,000,000 $0 $1,000,000 $3,000,000 CDBG/HOME $0 $0 $1,000,000 $0 $0 $1,000,000 24-17 San Pablo District 1 NC Rental Family $0 $1,000,000 $650,000 $1,650,000 N/A $0 $0 $0 $1,650,000 $0 $1,650,000 24-18 Lafayette District 2 NC Rental Intellectual Develop. Disability $0 $1,500,000 $0 $1,500,000 $0 $0 $0 $0 $0 $0 24-19 Richmond District 1 NC Rental Family $5,363,068 $3,386,932 $0 $8,750,000 $0 $0 $0 $0 $0 $0 Funds Requested DCD Recommendations Riverhouse Hotel Eden Housing 83 Withdrawn Rumrill Commons Novin Dev. 39 $0 Sunflower Hill Pacific West & Novin Dev. 38 $0 District 4 Homeless TBV Villas at Renaissance Guiding Light Inc. 104 $0 24-12 Independent Living Antioch Lions Center District 3 APPLICATION WITHDRAWN 24-13 Rodeo Seniors 66 $3,000,000 24-15 Urban County N/A 14 $0 District 5 24-14 Concord Family 122 $2,000,000 24-11 Antioch Homeless 22 $2,197,535 District 3 Families County District 5 24-10 Urban N/A 52 $0 District 4 24-09 Antioch Family 79 $0 District 1 24-08 Walnut Creek Family 19 $0 District 1 24-07 El Cerrito Family 83 $0 District 1 24-06 El Cerrito Family 70 $1,000,000 District 4 Veterans 24-05 Richmond Homeless 49 $0 District 1 Homeless 24-04 Pleasant Hill Seniors 82 $3,300,000 District 2 24-03 Richmond Family 32 $1,250,000 District 1 24-02 San Ramon Family 130 $2,807,717 Application Number Location BOS District Population Served Afford. Units HOME Funds 24-01 San Pablo Family 49 $0 719 FY 2024/25 Affordable Housing Program CDBG-Housing, HOME, Measure X, PLHA Funds Recommendations Project Name / Developer Project Type CDBG Funds Measure X PLHA Funds Funds FY 2024/25 Total Funds Requested Previous Allocation CDBG HOME Measure X PLHA Project Delivery Costs FY 2024/25 Total Funds Recommended Funds Requested DCD Recommendations Application Number Location BOS District Population Served Afford. Units HOME Funds 24-20 Discovery Bay District 3 NC Rental Family $500,000 $3,500,000 $1,000,000 $5,000,000 $0 $0 $0 $0 $0 $0 24-21 Pleasant Hill District 4 Rehab Rental Family $0 $0 $0 $754,463 $0 $0 $0 $0 $0 $0 24-22 Richmond District 1 Adapt. Reuse Rental Homeless $3,500,000 $8,000,000 $3,000,000 $16,500,000 $500,000 PLHA $2,000,000 $0 $0 $0 $40,000 $2,040,000 24-23 Pittsburg District 5 NC Rental Homeless $1,474,009 $2,314,807 $0 $3,788,816 $0 $0 $0 $1,770,958 $0 $0 $1,770,958 TOTALS $26,392,329 $63,931,739 $9,394,430 $103,512,961 $3,540,000 $5,000,000 $11,702,500 $3,526,423 $23,888,923 The Riveter – Supportive CHDC & Eden 58 $2,000,000 Village of Hope – Pittsburg Hope Solutions 15 $0 1,444 $3,794,463 Terracina Riverlake USA Properties 168 $0 The Post Apartments Novin Development 70 $754,463 720 721 722 723 724 725 726 727 728 729 730 731 732 733 734 735 This map is a user generated, static output from an internet mapping application and is intended for reference use only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. THIS MAP IS NOT TO BE USED FOR NAVIGATION. CCMap is maintained by Contra Costa County Department of Information Technology, County GIS. Data layers contained within the CCMap application are provided by various Contra Costa County Departments. Please direct all data inquires to the appropriate department. Spatial Reference PCS: WGS 1984 Web Mercator Auxiliary Sphere Datum: WGS 1984Scale: 1:4,514 Map Legend Assessment Parcels Planning Layers (DCD) Unincorporated Board of Supervisors' DistrictsBixlerRdCambridgeDrAberdeenLnStirlingCtNewportDr BixlerRdBixlerRdAb e r d e e n L n N e w p ort DrSussexCt W o r t h i ngCtWorthingWayS l i f e r D r W i l d e D r T e n n y s o n C t W h i t m a n C t NewportDrWilde Dr FrostWayCCMap Export 0 0.04 0.080.02 mi ± Credits: Contra Costa County Development of Conservation and Department, Esri Community Maps Contributors, California State Parks, © OpenStreetMap, Microsoft, Esri, TomTom, Garmin, SafeGraph, GeoTechnologies, Inc, METI/NASA, USGS, Bureau of Land Management, EPA, NPS, US Census Bureau, USDA, USFWS, Maxar 736 This map is a user generated, static output from an internet mapping application and is intended for reference use only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. THIS MAP IS NOT TO BE USED FOR NAVIGATION. CCMap is maintained by Contra Costa County Department of Information Technology, County GIS. Data layers contained within the CCMap application are provided by various Contra Costa County Departments. Please direct all data inquires to the appropriate department. Spatial Reference PCS: WGS 1984 Web Mercator Auxiliary Sphere Datum: WGS 1984Scale: 1:4,514 Map Legend Assessment Parcels Planning Layers (DCD) General Plan SM (Single Family Residential - Medium) 3.0 - 4.9 Units per Net Acre SH (Single Family Residential - High) 5.0 - 7.2 Units per Net Acre PS (Public/ Semi-Public) PR (Parks and Recreation) OS (Open Space) AL (Agricultural Lands) 5 Acre Minimum Parcel Size AC (Agricultural Core) 40 Acre Minimum Parcel Size WA (Water) Unincorporated Board of Supervisors' DistrictsBixlerRdCambridgeDrAberdeenLnStirlingCtNewportDr BixlerRdBixlerRdAb e r d e e n L n N e w p ort DrSussexCt W o r t h i ngCtWorthingWayS l i f e r D r W i l d e D r T e n n y s o n C t W h i t m a n C t NewportDrWilde Dr FrostWayGeneral Plan Designation 0 0.04 0.080.02 mi ± Credits: Contra Costa County Development of Conservation and Department, Esri Community Maps Contributors, California State Parks, © OpenStreetMap, Microsoft, Esri, TomTom, Garmin, SafeGraph, GeoTechnologies, Inc, METI/NASA, USGS, Bureau of Land Management, EPA, NPS, US Census Bureau, USDA, USFWS, Maxar 737 This map is a user generated, static output from an internet mapping application and is intended for reference use only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. THIS MAP IS NOT TO BE USED FOR NAVIGATION. CCMap is maintained by Contra Costa County Department of Information Technology, County GIS. Data layers contained within the CCMap application are provided by various Contra Costa County Departments. Please direct all data inquires to the appropriate department. Spatial Reference PCS: WGS 1984 Web Mercator Auxiliary Sphere Datum: WGS 1984Scale: 1:4,514 Map Legend Assessment Parcels Planning Layers (DCD) Zoning ZONE_OVER A-3 (Heavy Agriculture) A-40 (Exclusive Agriculture) P-1 (Planned Unit) P-1 -UE (Urban Farm Animal Exclusion) Unincorporated Board of Supervisors' DistrictsBixlerRdCambridgeDrAberdeenLnStirlingCtNewportDr BixlerRdBixlerRdAb e r d e e n L n N e w p ort DrSussexCt W o r t h i ngCtWorthingWayS l i f e r D r W i l d e D r T e n n y s o n C t W h i t m a n C t NewportDrWilde Dr FrostWayZoning District 0 0.04 0.080.02 mi ± Credits: Contra Costa County Development of Conservation and Department, Esri Community Maps Contributors, California State Parks, © OpenStreetMap, Microsoft, Esri, TomTom, Garmin, SafeGraph, GeoTechnologies, Inc, METI/NASA, USGS, Bureau of Land Management, EPA, NPS, US Census Bureau, USDA, USFWS, Maxar 738 739 ribution Airbus DS ribution Airbus DS ribution Airbus DS ribution Airbus DS ribution Airbus DS © 2022 Microsoft Corporation © 2022 Maxar ©CNES (2022) Distribution Airbus DS © 2022 Microsoft Corporation © 2022 Maxar ©CNES (2022) Distribution Airbus DS © 2022 Microsoft Corporation © 2022 Maxar ©CNES (2022) Distribution Airbus DS © 2022 Microsoft Corporation © 2022 Maxar ©CNES (2022) Distribution Airbus DS © 2022 Microsoft Corporation © 2022 Maxar ©CNES (2022) Distribution Airbus DS WORTHING WAYN E W P O R T D R I V E NEWPORT POINTE SUBDIVISION 9278 PROPOSED 20'SEWERCORRIDORPROPOSED 30'SEWERCORRIDORCENTURY COMMUNITIES OF CALIFORNIA, LLC APN 011-350-010 5'-11'±SLOPE AREAG:\2576-010\ACAD\EXHIBITS\XB_COUNTY DEVELOPMENT PLAN.DWG DEVELOPMENT PLAN APN 011-350-010 TOWN OF DISCOVERY BAY CONTRA COSTA COUNTY CALIFORNIA SCALE: 1"=40'DATE: JANUARY 11, 2024 12080400 CIVIL ENGINEERS SURVEYORS PLANNERS SAN RAMON WWW.CBANDG.COM ROSEVILLE (925) 866-0322 (916) 788-4456 740 Next-generation Battery Manufacturing Tech Innovation Hub A west coast ecosystem for battery manufacturing Alecia Ward Strategic Development Lawrence Berkeley National Laboratory 741 Global Market for batteries is growing Demand is expected to grow by about 33% annually to reach 4,700 GWh by 2030, worth ~$400B Domestic production currently represents 7% of global demand 2 Mining & Extraction Material Synthesis & Manufacturing Cell Manufacturing & Assembly Reuse & Recycle Testing & Certification *Source: McKinsey market reports for Li-ion batteries ~$200B* (2030)~$200B* (2030)~$2B* (market creation)~$13B* (2030) 742 U.S. Energy Storage Economy U.S. transportation and stationary energy storage combined markets estimates* ●2.5–4 terawatt-hours (TWh) annually, by 2030 (driven by transportation sector) ●3x-5x the current 800-gigawatt-hour (GWh) market ●Will meet near term energy storage market growth ●Will not be sufficient to meet performance and demand of ubiquitous EVs and grid storage ●Will need higher energy densities, longer lives, uncompromised safety ●Will need new chemistries that use raw materials from domestic sources Current gen Li-Ion batteries Next-Gen Batteries Domestic production will need pilot & demonstration scale R&D for commercialization & manufacturing *Source: ESGC Market Report 743 Hub Concept ~$200B* (2030)~$200B* (2030)~$2B (Market creation) ~$13B* (2030) 744 CA has an opportunity to meet decarb policy goals and plant flag as leader for next-gen battery techs Salton Sea Enough Li resources for 300+M EV batteries Mojave Desert >300K t Li reserves (largest domestic) Rare opportunity to coalesce industry and government to meet emerging technology needs Materials Processing Innovation & Prototyping Demo & Scale-up Recent award of an EDA planning grant to UC Riverside related to those Li reserves Interest in revitalization of the Northern Waterfront in Contra Costa County –Ideal for material processing and small-scale pilot line production Interest in Sacto which is ideal for fabrication and demonstration and scale up 745 Hub Facility I Materials Processing In order to accelerate battery technology development, manufacturing and scale-up… Industry needs: ➔New methods for mining & extracting natural sources ➔Improved processes for separation and conversion of raw materials into chemical precursors ➔Advances in chemical processing of precursors into battery active electrode and electrolyte components ➔Innovative scale-up synthesis engineering: to go from lab to pilot to commercial scale faster ➔Innovative materials processing for direct recycling of battery materials. Synthesizer pilot & materials accelerator facility: ➔Chemical synthesis amenities for production of active materials at kilogram scales ➔Process and material specifications for commercial scale production ➔Rapid materials performance validation in coin or pouch test cell configuration 746 Hub Facility II Battery Components & Assembly In order to accelerate battery technology development, manufacturing and scale-up… Industry needs: ➔Manufacturing and optimization of the composite battery electrode composition and architecture ➔Pilot scale cell production and evaluation ➔New technologies integrations ➔Commercial scale demonstration facilities of battery cell assembly and optimization ➔Evaluation of battery performance under realistic operating conditions Battery cell manufacturing pilot & testing facility: ➔Battery component fabrication ➔Battery cell assembly ➔Testing for optimization and end use ➔Modular design of the pilot cell production facilities for new technology integration 747 The Battery Value Chain Additional Slides 748 Needs of the U.S. Energy Storage Industry Mining & Extraction ●Processing technologies for extraction, separation ●Raw material conversion into precursor materials from non-traditional sources of Li etc. such as geothermal brine (Salton Sea) Material Synthesis & Manufacturing ●Chemical processing of precursors into battery active electrode and electrolyte components ●Scale-up synthesis engineering: to go from lab to pilot to commercial scale faster Cell Manufacturing & Battery Assembly ●Manufacturing and optimization of the composite battery electrode composition and architecture ●Commercial scale battery cell, module and battery pack optimization ●Evaluation of battery performance under realistic operating conditions Reuse & Recycle ●Low cost battery disassembly and material extraction ●Manufacturability for recycling ●Reuse, 2nd life application Certification ●Testing in real world conditions ●Validation of battery performance ●Certification of batteries for end use applications 749 Market Demand and Conditions Global projections estimate that market demand for energy storage (transportation and stationary storage) is expected to grow by about 33% annually to reach 4,700 gigawatt hours (GWh) by 2030. This growth across the supply chain is estimated to be worth $400 billion (industry revenue), creating enormous opportunities for workers, American technology providers, manufacturers up and down the supply chain, and the broader U.S. economy.1 This is a rare instance where technology development and manufacturing are intimately intertwined with national and global policy needs, and it presents an important opportunity to catalyze a domestic supply chain with alignment among government agencies, academia, and industry. Federal Context Decarbonization of the economy hinges on widespread deployment of advanced energy storage technologies. Through the Inflation Reduction Act (IRA) and the Bipartisan Infrastructure Law (BIL), the U.S. federal government is making once-in-a- generation investments aimed at advancing and developing next generation, domestically sourced, battery energy storage technologies at commercial scale. Cultivating domestic supply chains and reshoring battery manufacturing will empower industry to meet what’s anticipated to be unprecedented demand for battery-based storage over the coming decade. Achieving these goals will support domestic workers, businesses, and the wider U.S. economy, while reducing reliance on international supply chains. California Context The state of California — a global leader in decarbonization and clean energy —has an opportunity to leverage federal resources and invest in next generation storage technologies that support the state’s policy goals. These goals include reaching a zero- carbon economy and operating on 100% renewable energy by 2045 and transitioning the medium- and heavy-duty transportation fleet market to zero emissions by 2040. With a whole-economy effort, California and its local jurisdictional partners are uniquely positioned to engage with utilities, the private sector, and academic research institutions to capture the benefits of reducing emissions while securing greater global market share for California-sourced materials and California-based companies. Next-Generation Battery Manufacturing Hub 1 McKinsey & Company 750 KEY ASSETS 9 Raw materials that can be extracted with minimal impact on the environment 9 Academic and research facilities that are global leaders in technology innovation 9 Dynamic private sector supported by venture capital and a startup culture 9 Skilled workers in related industries who have transferrable skills 9 Workforce training providers who know how to collaborate with industry 9 One of the biggest markets for next- generation batteries 9 Key institutions that already provide global leadership in clean energy transition Local Community Context For decades, California communities that once thrived as manufacturing hubs have experienced disinvestment and decline. As production moved overseas, family- sustaining jobs for workers without a college degree, a stable tax base for local governments, private sector investment, and technical proficiency followed. If harnessed effectively, the IRA and IIJA has the potential to reverse these trends. Many communities, such as the Northern Waterfront in Contra Costa County, Sacramento County, the San Joaquin Valley, and the Inland Empire are committed to revitalizing their industrial assets into job centers and economic engines that accelerate the clean energy transition. They are also committed to investing in human capital and collaborating regionally to increase their chances of securing federal and state funding. These communities should be central to realizing federal and state goals for a climate-neutral future, energy independence, and national security and deserve a voice in defining how the energy transition will be implemented in their own neighborhood. Seeking feedback from community stakeholders is essential, and that is why more than 109 local jurisdictions have joined this effort. THE POTENTIAL 9 California is the fifth largest economy on the planet, yet it is also true that there are many disadvantaged communities that have been under invested in. 9 We need to continue to invest in high-road, blue collar, middle-income jobs that will support families and also generate revenue for local jurisdictions. 9 There is a perception that California can’t be competitive in the advanced manufacturing sector, but it has all the inputs for a next- generation manufacturing supply chain, copious amounts of critical mineral reserves, and has the right mix of labor assets to drive the next gen battery manufacturing economy. 9 There is a perception that California’s regions can manage projects on their own, but the state would benefit from state- wide coordination to deliver large, complex economic development projects that have market making and market moving potential. 751 The Technology and Manufacturing Gap Despite anticipated strong future market demand and increasing availability of government funding, initial industry outreach indicates that battery technology developers — particularly those developing advanced, next generation systems — are struggling through key mid- to late-stages of the development/commercialization process. These struggles come at a critical time, as foreign competitors are also in the process of investing aggressively in advanced battery technologies. This need occurs across the battery manufacturing value chain and is particularly pronounced in the processing and commercial development of existing and next-gen materials used in battery components (cathodes, anodes, electrolytes); fabrication and assembly of batteries (cells, modules, packs); and reuse and recycling of battery materials. The Nexus Between Research and Jobs Co-location of research and manufacturing is especially important for batteries. Advances have centered around material processing, novel chemistries, and optimized battery composition. All of these activities rely on being able to iterate quickly. Manufacturing along the battery value chain — material synthesis and fabrication of cells, packs, and modules — moved abroad due to lower costs of production. Once production moved, the associated R&D followed. In the next generation of battery technologies, there is an existential need to catalyze the entire U.S. supply chain to ensure its resilience. Doing so can anchor a virtuous cycle domestically. Co-located reseearch and industrial activity mutually reinforce each other to generate self- perpetuating economic growth. NEXT-GENERATION BATTERY MANUFACTURING HUB 752 Join us and help empower the next generation of advanced battery technologies. 9 Help us design a multiyear, multidecade cycle of equitable workforce development that meaningfully reinforces and strengthens our economy. 9 Help us revitalize industrial brownfield sites and put them in service in ways that make sense not just for our economy, but also for our communities. 9 Help us stabilize an aging grid while simultaneously electrifying nearly every facet of our economy. 9 Help us unlock the full promise of clean, renewable energy to power not just our homes, our businesses, and our factories, but also our transportation. Shovel-Ready Solutions The solution is a network of connected facilities from pilot-scale material synthesis and battery fabrication and to commercial-scale manufacturing of end-use batteries. Developing processes to extract and synthesize materials, as well as fabricate battery components at commercial scale, is essential to boost America’s and California’s global economic leadership. So is rapid testing and validation of materials and batteries. All of this development is strategically co-located with relevant R&D in order to take advantage of rapid iteration, which is needed to accelerate novel technologies to full-scale deployment that can meet market needs. California has shovel-ready projects spread throughout the state that are ready to meet industry needs. The University of California, Riverside has been designated a “Tech Hub” by the federal government to research lithium- ion technology for next-generation electric vehicle batteries. The California Mobility Center in Sacramento has received CEQA approval to construct a 25-acre clean energy, power, and zero-emission innovation collaborative campus to study and test next-generation battery and vehicle technology. Contra Costa has a designated Green Empowerment Zone spanning the entire Northern Waterfront designed to transition their community away from oil and gas. These projects can connect in the San Joaquin Valley to provide high-road, large-scale manufacturing opportunities. The Coalition More than 200 coalition partners from California and across the country have joined together — from government, local communities, higher education, nonprofits, the private sector, labor and the trades, academia, and regulatory agencies — to create a Next Generation Battery Technology Manufacturing Ecosystem. The coalition is committed to conceiving and achieving this development in ways that amplify the voices of diverse community leaders and ensure that equity and environmental justice are integral to the economic development and strong job outcomes envisioned. Contact Us today Ovrille Thomas orville.thomas@camobilitycenter.org California Mobility Center Alyson Greenlee Alyson.greenlee@dcd.cccounty.us Economic Development Manager Contra Costa County Department of Conservation & Development Alecia Ward award@lbl.gov Strategic Development, Berkeley Lab Jim Hawley jchawley@lbl.gov State & External Relations, Berkeley Lab Vikrant Sood vikrant.sood@gmail.com Economic Development Consultant to the Project 753 Budget Amendment: FY 2023-24 - Operating Budget on 05/28/2024 : BDA-24-00236 02:14 PM 05/28/2024 Page 1 of 1 Company Contra Costa County Budget Template Operating Budget : FY2023-24 Operating Budget Budget FY2023-24 Operating Budget Amendment ID BDA-24-00236 Amendment Date 05/28/2024 Description Description Transfer $7,072 from the County Administrator-Law & Justice Information Systems (0235) to Plant Acquisition (0111) for requested modifications to designated space at the 1026 Escobar Street Administration Building. Amendment Type Appropriation / Estimated Revenue Adjustment Balanced Amendment Yes Status Draft Budget Amendment Entries Period *Ledger Account/Summary Home Organization *Cost Center *Fund Debit Amount Credit Amount Memo Exceptions FY 2023-24 Year (FY2023-24 Operating Budget) 2310:NON CNTY PROF SPCLZD SVCS 1200 GENERAL ADMINISTRATION (Home Org) 1095 L & J INFORM SYST - COUNTY 100300 GENERAL $0.00 $7,072.00 BOS Agenda 6/25/24, TMP4216 FY 2023-24 Year (FY2023-24 Operating Budget) 4356:001-651 PINE DEMO 1200 GENERAL ADMINISTRATION (Home Org) 4405 PLANT ACQ-OFFICE BLDGS 100300 GENERAL $7,072.00 $0.00 BOS Agenda 6/25/24, TMP4216 754 Contra Costa County-Defenders’ Association Side Letter SIDE LETTER AGREEMENT BETWEEN CONTRA COSTA COUNTY AND THE CONTRA COSTA COUNTY DEFENDERS’ ASSOCIATION This Side Letter is by and between the Contra Costa County Defenders’ Association (“Association”) and Contra Costa County ("County") and is effective on the first of the month when approved by the Board of Supervisors. This Side Letter: I. Amends the Memorandum of Understanding between the County and the Association (July 1, 2022- June 30, 2026) to add a new Section 18.9 to permit certification of an entire employment list, referred to as “Rule of the List” in Rule 711 of the County Personnel Management Regulations, when hiring for specified classifications. II. Amends Section 42.2.G by replacing Deputy Public Defender – Fixed Term (25WB) with Deputy Public Defender I (25WA). III. Provides amended contributions for employees affected by the change to the additional deferred compensation Section 42.2.G. I. A new Section 18.9 is added to the MOU as follows: SECTION 18 – Promotion/Certification Rule [Subsections 18.1 through 18.8 remain unchanged by this side letter.] 18.9 Certification Rule. On each request for personnel from an open employment list for the classifications of Deputy Public Defender I, Deputy Public Defender II, Deputy Public Defender III, and Deputy Public Defender IV, all names shall be certified. The appointing authority must, before selection, contact the eligibles and interview all interested eligible candidates above the rank of the person selected for appointment. The employment lists for all other classifications must comply with the requirements of the County’s Personnel Management Regulations. II. Section 42.2 is relettered and corrected. The new Subsection G is amended as follows: SECTION 42 - MISCELLANEOUS PROVISIONS [Subsection 42.1, 42.2.A through C., and 42.3 remains unchanged] DocuSign Envelope ID: 42FCC3C0-68F8-4F87-9100-BFF3EDC139E1 7551182 Contra Costa County-Defenders’ Association Side Letter 42.2 Deferred Compensation D. No Cross Crediting: The amounts contributed by the employee and the County pursuant to Subsection C do not count towards the “Qualifying Base Contribution Amount” or the “Monthly Base Contribution Amount for Maintaining Incentive Eligibility” in Subsection A. Similarly, the amounts contributed by the employee and the County pursuant to Subsection A do not count towards the employee’s $25 per month minimum contribution required by Subsection C. DE. Maximum Annual Contribution: All of the employee and County contributions set forth in Subsections A and C will be added together to ensure that the annual maximum contribution to the employee’s deferred compensation account does not exceed the annual maximum contribution rates set forth in the United States Internal Revenue Code. F. Deferred Compensation Plan – Loan Provision: On June 26, 2012, the Board of Supervisors adopted Resolution 2012/298 approving an amendment to the Deferred Compensation Plan Loan Program. The Contra Costa County Public Defenders Association (CCCPDA) became eligible to apply for loans through the Contra Costa County Deferred Compensation Program effective June 26, 2012. The following is a summary of the provisions of the loan program: 1. The minimum amount of the loan is $1,000. 2. The maximum amount of the loan is the lesser of 50% of the employee’s balance or $50,000, or as otherwise provided by law. 3. The maximum amortization period of the loan is five (5) years. 4. The loan interest is fixed at the time the loan is originated and for the duration of the loan. The loan interest rate is the prime rate plus one percent (1%). 5. There is no prepayment penalty if an employee pays the balance of the loan plus any accrued interest before the original amortization period for the loan. 6. The terms of the loan may not be modified after the employee enters into the loan agreement, except as provided by law. 7. An employee may have only one loan at a time. 8. Payment for the loan is made by monthly payroll deduction. 9. An employee with a loan who is not in paid status (e.g. unpaid leave of absence) may make his/her monthly payments directly to the Plan DocuSign Envelope ID: 42FCC3C0-68F8-4F87-9100-BFF3EDC139E1 7561183 Contra Costa County-Defenders’ Association Side Letter Administrator by some means other than payroll deduction each month the employee is in an unpaid status (e.g. by a personal check or money order). 10. The Loan Administrator (MassMutual Life Insurance Company or its successor) charges a one-time $50 loan initiation fee. This fee is deducted from the employee’s Deferred Compensation account. 11. The County charges a one-time $25 loan initiation fee and a monthly maintenance fee of $1.50. These fees are paid by payroll deduction. EG. Additional Contribution to Deferred Compensation Plan (pursuant to the funds referenced in Section 43 - Non-Healthcare/Non-General Wage Re-Opener): The County shall provide a monthly deferred compensation contribution to eligible employees in the Contra Costa County Defenders Association who are enrolled in the County's deferred compensation program. Only permanent full-time or permanent part-time employees in a position designated at a minimum of twenty (20) hours per week who have been employed by the County for at least ninety (90) calendar days, will be eligible for the contribution. An employee will be considered enrolled in the County's deferred compensation program as long as they maintain a balance in such an account. Any newly hired employee who satisfies these requirements will also be eligible to receive this contribution on a go-forward monthly basis provided they open a deferred compensation account during the applicable year. The contributions and eligible classifications are as follows: 1. For the 2021 contribution only, the additional contribution will be limited to eligible Public Defender Investigators Unit employees. The pro-rata amount for each Public Defender Investigators Unit employee will be determined by dividing $33,000 by the number of eligible Public Defender Investigators Unit employees enrolled in the County's deferred compensation program on October 10, 2021. This contribution amount will be distributed proportionately on a monthly basis, starting November 10, 2021, for the remainder of the 2021 calendar year. 2. For the 2022 and 2023 calendar years, from the February 10 through June 10, 2024 pay periods, the additional contribution will be available to eligible employees in the Public Defender Investigators Unit and Deputy Public Defender- Fixed Term (Job Code - 25WB) classification. After funding the increased reimbursement amount effective January 1, 2022, under Section 25.2 - Public Defender Investigator Professional Expenses. any remaining funds pursuant to Section 43 - Non-Healthcare/Non- General Wage Re-Opener, are to be applied to this contribution. The DocuSign Envelope ID: 42FCC3C0-68F8-4F87-9100-BFF3EDC139E1 7571184 Contra Costa County-Defenders’ Association Side Letter pro-rata amount for each employee is determined for the applicable year by dividing these remaining funds by the number of eligible employees in these positions who are enrolled in the County's deferred compensation program on January 1. Individual contributions are to be distributed on a monthly basis among all eligible employees starting with the following February 10 pay date through the following January 10 pay date. The parties acknowledge that the amount of each employee's pro-rata share is subject to change from year to year as the amount will be wholly dependent on the amount of remaining funds under Section 43 and the number of employees in these positions who are enrolled in the deferred compensation program at the time. 3. Beginning with the July 10, 2024 pay period and all subsequent years, the additional contribution will be available to eligible employees in the Public Defender Investigators Unit and Deputy Public Defender I (25WA) classification. After funding the increased reimbursement amount under Section 25.2 - Public Defender Investigator Professional Expenses., any remaining funds pursuant to Section 43 - Non-Healthcare/Non-General Wage Re-Opener, are to be applied to this contribution. The pro-rata amount for each employee is determined for the applicable year by dividing these remaining funds by the number of eligible employees in these positions who are enrolled in the County's deferred compensation program on January 1. Individual contributions are to be distributed on a monthly basis among all eligible employees starting with the following February 10 pay date through the following January 10 pay date. The parties acknowledge that the amount of each employee's pro-rata share is subject to change from year to year as the amount will be wholly dependent on the amount of remaining funds under Section 43 and the number of employees in these positions who are enrolled in the deferred compensation program at the time. The contribution under this subsection G. will be added to any existing amounts already deferred or contributed to the Contra Costa County Deferred Compensation Plan for the purpose of ensuring that the annual Plan maximum contributions as defined under IRS Code Section 457(b), or other tax qualified designated saving vehicle, are not exceeded. III. The Additional Deferred Compensation contributions described in the new subsection G. of Section 42.2 added by this Side Letter will be adjusted only for the remainder of the 2024 calendar year and contributed for the eligible employees as described in Exhibit A, attached to this Side Letter and incorporated herein by reference. A one-time lump sum contribution also will be made for Employee #94102 in the amount of $609.66 to account for the months of February – April. DocuSign Envelope ID: 42FCC3C0-68F8-4F87-9100-BFF3EDC139E1 7581185 Contra Costa County-Defenders’ Association Side Letter The terms of sections I. and II. of this Side Letter will be incorporated into the next MOU between the County and the Association. The parties acknowledge that this Side Letter resolves Grievance # 006-24 and does not impact any other pending grievances. Except as specifically amended or excluded by this Side Letter, all other terms and conditions of the MOU between the County and the Association (July 1, 2022- June 30, 2026) remain unchanged by this Side Letter. Date: _____________ Contra Costa County: (Signature / Printed Name) CCC Defenders’ Association: (Signature / Printed Name) ______________ / ______________ ________________ / _______________ ______________ / ______________ ________________ / _______________ ______________ / ______________ ________________ / _______________ ______________ / ______________ ________________ / _______________ DocuSign Envelope ID: 42FCC3C0-68F8-4F87-9100-BFF3EDC139E1 Michael CaesarDavid Sanford 6/12/2024 Rebecca Cox 7591186 Exhibit A ID Job Code Classification Enrolled as of 1/1/24? Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Jan New Annual Amount Annual minus received New Monthly Amount July- January 93994 25WA DPD I No 92429 25WA DPD I Yes 201.70 201.70 201.70 201.70 201.70 201.70 201.70 1411.84 1411.84 201.70 93929 25WA DPD I No 93370 25WA DPD I Yes 201.70 201.70 201.70 201.70 201.70 201.70 201.70 1411.84 1411.84 201.70 94442 25WA DPD I No 92469 25WA DPD I Yes 201.70 201.70 201.70 201.70 201.70 201.70 201.70 1411.84 1411.84 201.70 92428 25WA DPD I Yes 201.70 201.70 201.70 201.70 201.70 201.70 201.70 1411.84 1411.84 201.70 93930 25WA DPD I No 93933 25WA DPD I No 93935 25WA DPD I No 94082 25WA DPD I Yes 201.70 201.70 201.70 201.70 201.70 201.70 201.70 1411.84 1411.84 201.70 93993 25WA DPD I Yes 201.70 201.70 201.70 201.70 201.70 201.70 201.70 1411.84 1411.84 201.70 94053 25WA DPD I Yes 201.70 201.70 201.70 201.70 201.70 201.70 201.70 1411.84 1411.84 201.70 91957 6NVA PD Investigatr II Yes 203.22 203.22 203.22 203.22 203.22 56.54 56.54 56.54 56.54 56.54 56.54 56.54 1411.84 395.74 56.54 86581 6NVA PD Investigatr II Yes 203.22 203.22 203.22 203.22 203.22 56.54 56.54 56.54 56.54 56.54 56.54 56.54 1411.84 395.74 56.54 88574 6NVA PD Investigatr II Yes 203.22 203.22 203.22 203.22 203.22 56.54 56.54 56.54 56.54 56.54 56.54 56.54 1411.84 395.74 56.54 79625 6NVA PD Investigatr II Yes 203.22 203.22 203.22 203.22 203.22 56.54 56.54 56.54 56.54 56.54 56.54 56.54 1411.84 395.74 56.54 87332 6NVA PD Investigatr II Yes 203.22 203.22 203.22 203.22 203.22 56.54 56.54 56.54 56.54 56.54 56.54 56.54 1411.84 395.74 56.54 80452 6NVA PD Investigatr II Yes 203.22 203.22 203.22 203.22 203.22 56.54 56.54 56.54 56.54 56.54 56.54 56.54 1411.84 395.74 56.54 78413 6NVA PD Investigatr II Yes 203.22 203.22 203.22 203.22 203.22 56.54 56.54 56.54 56.54 56.54 56.54 56.54 1411.84 395.74 56.54 88566 6NVA PD Investigatr II Yes 203.22 203.22 203.22 203.22 203.22 56.54 56.54 56.54 56.54 56.54 56.54 56.54 1411.84 395.74 56.54 87420 6NVA PD Investigatr II Yes 203.22 203.22 203.22 203.22 203.22 56.54 56.54 56.54 56.54 56.54 56.54 56.54 1411.84 395.74 56.54 93452 6NWA PD Investigator I Yes 203.22 203.22 203.22 203.22 203.22 56.54 56.54 56.54 56.54 56.54 56.54 56.54 1411.84 395.74 56.54 94102 6NWA PD Investigator I Yes - Error 203.22 203.22 203.22 203.22 203.22 56.54 56.54 56.54 56.54 56.54 56.54 56.54 1411.84 395.74 56.54 93254 6NWA PD Investigator I No 94051 6NWA PD Investigator I Yes 203.22 203.22 203.22 203.22 203.22 56.54 56.54 56.54 56.54 56.54 56.54 56.54 1411.84 395.74 56.54 7 DPD qualify Total 26824.96 12 PD qualify 19 total eligible employees ***County contributions will be made only up to the annual maximum permitted by the IRS DocuSign Envelope ID: 42FCC3C0-68F8-4F87-9100-BFF3EDC139E1 7601187 761 762 763 764 765 766 767 768 769 770 771 772 773 774 775 776 777 Contra Costa County Area Plan July 1, 2024 to June 30, 2028 Employment & Human Services Department Area Agency on Aging 400 Ellinwood Way, Pleasant Hill, CA 94523 925-229-8434 https://ehsd.org/elderly-disabled/area-agency-on-aging/ 778 779 Page 2 of 84 Table of Contents 2024-2028 4-YEAR AREA PLAN REQUIRED COMPONENTS CHECKLIST ................................... 3 AREA PLAN UPDATE (APU) CHECKLIST ........................................................................................ 4 TRANSMITTAL LETTER ................................................................................................................... 5 SECTION 1. MISSION STATEMENT ................................................................................................ 6 SECTION 2. DESCRIPTION OF THE PLANNING AND SERVICE AREA (PSA) ............................... 6 SECTION 3. DESCRIPTION OF THE AREA AGENCY ON AGING (AAA) ...................................... 14 SECTION 4. PLANNING PROCESS & ESTABLISHING PRIORITIES ............................................ 16 SECTION 5. NEEDS ASSESSMENT & TARGETING ...................................................................... 19 SECTION 6. PRIORITY SERVICES & PUBLIC HEARINGS ............................................................ 22 SECTION 7. AREA PLAN NARRATIVE GOALS & OBJECTIVES ................................................... 25 SECTION 8. SERVICE UNIT PLAN (SUP) ...................................................................................... 30 SECTION 9. SENIOR CENTERS & FOCAL POINTS ...................................................................... 58 SECTION 10. FAMILY CAREGIVER SUPPORT PROGRAM .......................................................... 60 SECTION 11. LEGAL ASSISTANCE ............................................................................................... 63 SECTION 12. DISASTER PREPAREDNESS .................................................................................. 67 SECTION 13. NOTICE OF INTENT TO PROVIDE DIRECT SERVICES ......................................... 70 SECTION 14. REQUEST FOR APPROVAL TO PROVIDE DIRECT SERVICES ............................. 71 SECTION 15. GOVERNING BOARD ............................................................................................... 72 SECTION 16. ADVISORY COUNCIL ............................................................................................... 73 SECTION 17. MULTIPURPOSE SENIOR CENTER ACQUISTION OR CONSTRUCTION COMPLIANCE REVIEW ................................................................................................................. 76 SECTION 18. ORGANIZATION CHART (SAMPLE) ........................................................................ 77 SECTION 19. ASSURANCES ......................................................................................................... 78 ATTACHMENT A. CONTRA COSTA MPA LOCAL PLAYBOOK STRATEGIES .............................. 85 ATTACHMENT B. FOCUS GROUP FEEDBACK SUMMARIES ...................................................... 88 780 Page 3 of 84 PSA 7 2024-2028 4-YEAR AREA PLAN REQUIRED COMPONENTS CHECKLIST To ensure all required components are included, “X” mark the far-right column boxes. Enclose a copy of the checklist with your Area Plan; submit this form with the Area Plan due 5-1-24 only Section Four-Year Area Plan Components 4-Year Plan TL Transmittal Letter – Can be electronically signed and verified, email signed letter or pdf copy of original signed letter can be sent to areaplan@aging.ca.gov 1 Mission Statement 2 Description of the Planning and Service Area (PSA) 3 Description of the Area Agency on Aging (AAA) 4 Planning Process & Establishing Priorities & Identification of Priorities 5 Needs Assessment & Targeting 6 Priority Services & Public Hearings 7 Area Plan Narrative Goals and Objectives: 7 Title IIIB Funded Program Development (PD) Objectives 7 Title IIIB Funded Coordination (C) Objectives 7 System-Building and Administrative Goals & Objectives 8 Service Unit Plan (SUP) and Long-Term Care Ombudsman Outcomes 9 Senior Centers and Focal Points 10 Title III E Family Caregiver Support Program 11 Legal Assistance 12 Disaster Preparedness 13 Notice of Intent to Provide Direct Services 14 Request for Approval to Provide Direct Services 15 Governing Board 16 Advisory Council 17 Multipurpose Senior Center Acquisition or Construction Compliance Review 18 Organization Chart 19 Assurances 781 Page 4 of 84 PSA 7 AREA PLAN UPDATE (APU) CHECKLIST Check one: ☐ FY25-26 ☐ FY 26-27 ☐ FY 27-28 Use for APUs only AP Guidance Section APU Components (Update/Submit A through G) ANNUALLY: Check if Included n/a A) Transmittal Letter- (submit by email with electronic or scanned original signatures) n/a B) APU- (submit entire APU electronically only) 2, 3, or 4 C) Estimate- of the number of lower income minority older individuals in the PSA for the coming year 6 D) Priority Services and Public Hearings n/a E) Annual Budget, should match Org. Chart 8 F) Service Unit Plan (SUP) and LTC Ombudsman Program Outcomes 11 G) Legal Assistance AP Guidance Section APU Components (To be attached to the APU) ➢ Update/Submit the following only if there has been a CHANGE to the section that was not included in the 2024-2028 Area Plan: Mark C for Changed Mark N/C for Not Changed 1 Mission Statement 5 Needs Assessment/Targeting 7 AP Narrative Objectives: 7 • System-Building and Administration 7 • Title IIIB-Funded Programs 7 • Title IIIB-Program Development/Coordination (PD or C) 7 • Title IIIC-1 or Title IIIC-2 7 • Title IIID-Evidence Based 7 • HICAP Program 9 Senior Centers and Focal Points 10 Title IIIE-Family Caregiver Support Program 12 Disaster Preparedness 13 Notice of Intent to Provide Direct Services 14 Request for Approval to Provide Direct Services 15 Governing Board 16 Advisory Council 17 Multipurpose Senior Center Acquisition or Construction 18 Organizational Chart(s) (Must match Budget) 19 Assurances 782 Page 5 of 84 TRANSMITTAL LETTER 2024-2028 Four Year Area Plan/ Annual Update Check one: ☒ FY 24-25 ☐ FY 25-26 ☐ FY 26-27 ☐ FY 27-28 AAA Name: Contra Costa County PSA 7 This Area Plan is hereby submitted to the California Department of Aging for approval. The Governing Board and the Advisory Council have each had the opportunity to participate in the planning process and to review and comment on the Area Plan. The Governing Board, Advisory Council, and Area Agency Director actively support the planning and development of community-based systems of care and will ensure compliance with the assurances set forth in this Area Plan. The undersigned recognize the responsibility within each community to establish systems in order to address the care needs of older individuals and their family caregivers in this planning and service area. 1. Federal Glover Date Chair, Board of Supervisors 2. Jill Kleiner Date President, Advisory Council on Aging 3. Tracy Murray Date Director, Aging & Adult Services 783 Page 6 of 84 PSA 7 SECTION 1. MISSION STATEMENT The mission of the Contra Costa County Area Agency on Aging (AAA) is to provide leadership in addressing issues that relate to older and disabled Californians; to develop community-based systems of care that provide services that support independence within California’s interdependent society and protect the quality of life of older persons and persons with functional impairments; and to promote citizen involvement in the planning and delivery of services. The AAA accomplishes its mission by: • Building coalitions and working collaboratively with partners to develop a comprehensive system of services and support for older persons, adults with disabilities, and family and informal caregivers. • Developing, funding, and implementing programs and services in coordination with community-based providers. • Assessing the needs of the client population and ensuring services are accessible, available, affordable, equitable, and reliable. • Responding to the unique and changing needs of a diverse client population by planning and developing new programs, educating the public about resources, and delivering services that are equitable and inclusive. • Advocating for policy changes to create meaningful improvements in the lives of individuals as they age and facilitating their ability to live independently and thrive in later life. • Providing direct services that include the involvement of older adult volunteers. • Facilitating an “Age Friendly” partnership, policy development, and community and capacity building efforts to strengthen the service system that supports older adults, persons with disabilities, and family caregivers. 784 Page 7 of 84 PSA 7 SECTION 2. DESCRIPTION OF THE PLANNING AND SERVICE AREA (PSA) The State of California designated Contra Costa County, in its entirety, as Planning and Service Area #7 (PSA 7). It has a land area of 716.9 square miles, ranking it the 51 st largest out of 58 counties in California by total area, according to the United States Census Bureau.1 Contra Costa is one of the nine Bay Area counties, which include Alameda, Marin, Napa, San Francisco, San Mateo, Santa Clara, Solano, and Sonoma. It is the third most populous and third largest county among these Bay Area counties. Contra Costa has 19 incorporated cities and is bordered by the San Francisco Bay to the West, San Pablo Bay and the Sacramento River Delta to the North, San Joaquin County to the East, and Alameda County to the South. Areas of the county that border water are where the heaviest industries are located, including several oil refineries and chemical plants along the Bay and Delta areas. The most inland areas are the remaining rural portions of the county, which have been greatly reduced to make way for suburban development. 1 U.S. Census Bureau. https://data.census.gov/profile/Contra_Costa_County,_California?g=050XX00US06013 785 Page 8 of 84 Contra Costa is the 9th most populous county in the state with an estimated population of 1,165,927 as of the 2020 Census.2 This represents an 11% increase from the 2010 decennial count of 1,049,025 residents. As of July 1, 2022, the county’s estimated population shows a slight decline of -0.8% from its 2020 base year.3 Residents of the county are diverse and has become more so in the last decade, registering a diversity index of 73% in 2020, which measures the probability that two people chosen at random will be from different racial and ethnic groups. Contra Costa’s diversity ranking moved up from eighth place out of 58 counties in California in 2010 to fourth place in 2020. From a five-year average (2018-2022), there are 408,537 estimated households in the county, of which 36.3% have residents aged 5 years and older who speak a language other than English at home.4 During this period, more than one out of every four (27.0%) residents identify as Hispanic/Latinx and 31.4% are Black, American Indian and Alaskan Native, Asian, or Native Hawaiian and other Pacific Islander.5 Hills delineate Contra Costa into three distinct regions that span urban, suburban, and rural geography: East, West, and Central County. Variability in socioeconomic, infrastructure, and demographic characteristics define each region, as shown in Table 1. West County is the most urbanized section of the county with Richmond as its largest city. The region has an estimated population of 270,382 residents, approximately 22% of which are persons aged 60 years and older. The median age of 39.2 years is younger than that of the county’s 40.5 years.6 West County is the most diverse region in Contra Costa. Almost 38% of its population is 2 U.S. Census Bureau. Population 60 Years and Over in the United States. American Community Survey, ACS 5-Year Estimates Subject Tables, Table S0102, 2022, https://data.census.gov/table/ACSST5Y2022.S0102?q=California Populations and People&t=Older Population&g=040XX00US06,06$0500000 3 U.S. Census Bureau. Quick Facts, Contra Costa County, CA. https://www.census.gov/quickfacts/fact/table/contracostacentrecdpcalifornia,contracostacountycalifornia/PST045223 4 Ibid. 5 Ibid 6 U.S. Census Bureau. Profile West Contra Costa CCD, Contra Costa County, California. https://data.census.gov/profile/West_Contra_Costa_CCD,_Contra_Costa_County,_California?g=060XX00US0601393620 CONTRA COSTA COUNTY REGIONS: EAST COUNTY: Cities of Antioch, Bay Point, Brentwood, Oakley, Pittsburg, and unincorporated areas of Bethel Island, Byron, Discovery Bay, and Knightsen CENTRAL COUNTY: Cities of Concord, Danville, Lafayette, Martinez, Moraga, Orinda, Pleasant Hill, San Ramon, Walnut Creek, and unincorporated areas of Alamo, Clayton, Clyde and Rheem WEST COUNTY: Cities of El Cerrito, Hercules Pinole, Richmond, San Pablo, and the unincorporated areas of Crockett, El Sobrante, Kensington, Port Costa, and Rodeo 786 Page 9 of 84 of Hispanic/ Latinx descent, compared to 27% countywide.7 West region’s median household income of $95,970 is the lowest in Contra Costa, compared to the county’s median household income of $120,061.8 Table 1. Population by Age and Sex by Region (2020), Contra Costa County, CA 9 Central County is considered the most affluent region of Contra Costa and is sometimes further delineated by “South County” to cover the communities of Danville, San Ramon and Alamo and Lamorinda (Lafayette, Moraga, Orinda) to the west. Central County is the frontrunner in almost all indicators (Table 1), including median age (42.5 years vs 40.5 years for the county), median income ($141,560 vs $120,061 for the county), and residents with a bachelor’s degree or higher (58% vs 45% for the county). The area, however, is not as diverse as the other regions, with only 17% of its residents identifying as Hispanic/Latinx, compared to 27% for the county.10 One out of every four residents (25%) in the Central region are persons aged 60 years and older, the highest in the county.11 Areas along major freeways are hubs for business parks and commercial centers. 7 Ibid. 8 Ibid. 9 U.S. Census Bureau. Census Bureau Profiles. https://data.census.gov/profile/Contra_Costa_County,_California?g= 050XX00US06013 10 Ibid. 11 Ibid. Age in Years Male Female Total Male Female Total Male Female Total Male Female Total 85 and Over 1,485 3,270 4,755 5,223 8,044 13,267 1,018 986 2,004 8,804 14,454 23,258 80 to 84 2,007 2,363 4,370 4,705 6,980 11,685 824 1,168 1,992 9,281 12,720 22,001 75 to 79 3,176 4,011 7,187 7,772 9,874 17,646 1,816 2,455 4,271 14,551 19,076 33,627 70 to 74 4,855 6,068 10,923 11,473 12,978 24,451 2,880 3,437 6,317 23,603 27,106 50,709 65 to 69 7,050 8,544 15,594 13,010 15,077 28,087 2,773 3,039 5,812 28,064 32,648 60,712 60 to 64 7,779 8,698 16,477 15,730 16,494 32,224 4,439 4,706 9,145 35,266 37,402 72,668 55 to 59 8,025 8,602 16,627 19,175 18,245 37,420 4,996 5,046 10,042 40,071 40,357 80,428 50 to 54 8,486 8,872 17,358 17,799 17,578 35,377 5,395 5,477 10,872 40,361 40,385 80,746 45 to 49 8,752 9,033 17,785 17,130 17,759 34,889 4,886 4,843 9,729 39,336 39,931 79,267 40 to 44 9,845 10,071 19,916 16,588 16,560 33,148 4,588 5,065 9,653 39,157 40,659 79,816 35 to 39 9,675 9,953 19,628 18,463 16,803 35,266 4,970 4,434 9,404 40,944 40,226 81,170 30 to 34 10,388 10,556 20,944 15,112 14,794 29,906 3,685 4,520 8,205 37,315 37,182 74,497 25 to 29 8,991 8,718 17,709 14,312 12,960 27,272 4,007 4,402 8,409 35,439 34,147 69,586 20 to 24 8,478 7,806 16,284 12,530 13,270 25,800 4,717 4,345 9,062 34,647 33,337 67,984 15 to 19 8,799 7,523 16,322 15,664 14,769 30,433 6,008 5,979 11,987 39,108 36,891 75,999 10 to 14 8,621 8,252 16,873 16,590 14,140 30,730 5,454 6,139 11,593 39,544 37,941 77,485 5 to 9 8,195 8,184 16,379 15,010 13,731 28,741 4,908 4,619 9,527 35,579 34,287 69,866 Under 5 6,783 6,745 13,528 14,124 13,130 27,254 4,137 3,414 7,551 32,004 30,825 62,829 Total 131,390 137,269 268,659 250,410 253,186 503,596 71,501 74,074 145,575 573,074 589,574 1,162,648 Total Population* Median Age Median Household Income Bachelor's Degree or Higher Employment Rate Total Housing Units No Health Care Coverage Hispanic/Latino Pop Any Race Hispanic/Latino % of Pop *Discrepancies due to margin of error 61.2% 423,342 4.4% 314,900 27.0% CONTRA COSTA COUNTY 1,165,927 40.5 $120,061 45.1% 95,813 6.7% 102,038 37.7% 3.2% 84,268 201,852 60.4% 48,184 3.3% 42,477 16.6%29.3% EAST 144,793 38.5 $128,843 32.3% WEST 507,758270,382 57.9% 61.5% 39.2 $95,970 36.4% 62.0% CENTRAL 42.5 $141,560 787 Page 10 of 84 East County has the lowest population in Contra Costa, yet it is home to some of the fastest growing jurisdictions in the county and the Bay Area. The Association of Bay Area Governments (ABAG) ranked Brentwood, Oakley, and Pittsburg as the 4th, 5th, and 10th fastest growing municipalities in the Bay Area, respectively, and the only cities in Contra Costa County on ABAG’s top 10 list.12 Its population is estimated at 144,793 with a median age of 38.5 years old (40.5 years in the county), the youngest in Contra Costa.13 Twenty-two percent of East County residents are 60 years and older, slightly lower than the county’s 23%, while 29.3% of the region’s population are Hispanic/Latinx of any age (27% in the county).14 The median household income in East County is $128,843, compared to Contra Costa’s median income of $120,061. The relative affordability of housing in East County has contributed to the region’s rapid growth, yet the region’s infrastructure has not kept pace with this development, including transit services, resulting in some of the county’s working-age adults driving long distances to get to their jobs. Persons Aged 60 Years and Older in Contra Costa County Community-based services for older adults throughout the United States are primarily funded through the Older Americans Act (OAA). The OAA is a federal law passed by Congress in 1965 to respond to the lack of community social services for older individuals and to improve the sta tus of older Americans nationwide. State Units on Aging administer and oversee the implementation of the OAA. In California, the California Department of Aging (CDA) fulfills this role and works with the AAAs to implement OAA programs and services at the local level. CDA passes down OAA funding to the AAAs using an Intrastate Funding Formula (IFF), which factors population size, low- income status, racial minority background, geographically isolated (rural residence), etc. of residents aged 60 and older in the PSA. Based on CDA’s 2023 release of the Population Demographic Projections by County and by PSA for the Intrastate Funding Formula report, persons aged 60 years and older in Contra Costa County have the following attributes: • Projected population aged 60 and older: 296,731 • Minority population aged 60 and older: 128,463 (43%) • Low-Income aged 60 and older: 21,910 (7%) • Medi-Cal Eligible aged 60 and older: 45,120 (15%) • Geographically Isolated aged 60 and older: 1,769 (0.6%) • Lives alone aged 60 and older: 49,350 (17%) • Non-English speaking aged 60 and older: 6,000 (2%) An exploration of CalSAWS data15 provides further understanding of the geographic and demographic spread of lower-income Contra Costa residents. CalSAWS is a state online platform that supports the administration of welfare programs in California , including Medi-Cal, CalFresh, CalWorks, General Assistance/General Relief, Foster Care, and Case Management. CalSAWS data shows 51,502 individuals aged 60 and over who are currently active in Medi -Cal or CalFresh 12 Association of Bay Area Governments. (June 5, 2018). The Bay Area’s Fastest Growing Cities and Towns. https://abag.ca.gov/news/bay-areas-fastest-growing-cities-and-towns 13 U.S. Census Bureau. Profile East Contra Costa CCD, Contra Costa County, California. https://data.census.gov/profile/East_Contra_Costa_CCD,_Contra_Costa_County,_California?g=060XX00US0601390780 14 Ibid. 15 CalSAWS PERS and PERS_RACE tables. Data pulled 2.21.2024. 788 Page 11 of 84 (or both programs) in Contra Costa County. Medi-Cal and CalFresh recipient data was used as a proxy to determine low-income individuals in the county because crosstabs are not available in the U.S. Census data for the age 60+ population in poverty by race and ethnicity. It is important to note that both Medi-Cal and CalFresh eligibility rules may allow specific individuals age 60+ to qualify for these programs even if their income exceeds 100% of the Federal Poverty Level. The table below shows the number of unduplicated Medi-Cal and CalFresh recipients aged 60+ in Contra Costa County broken down by primary race and ethnicity categories. The following chart compares the race/ethnicity percentage breakdown for the 60+ Medi-Cal and CalFresh recipients with the rest of the County population16. The chart shows that Asian and Black/African American adults aged 60+ receive CalFresh and Medi-Cal at rates higher than the proportion of their population for all ages in the county. While 18% of the county’s population are Asian of all ages, 20% of CalFresh and/or Medi-Cal recipients are Asian aged 60 years and above. Black/African Americans of all ages make up 8% of the population in Contra Costa, while 10% of of this racial group aged 60+ receive CalFresh and Medi-Cal. 16 Census 2020 Redistricting Data, Table PL 94-171: Census - Table Results 789 Page 12 of 84 According to the U.S. Census17, there are approximately 19,362 individuals in Contra Costa age 60 and over (+/- 1,236 margin of error) who are “below the poverty level.” There are currently 51,502 individuals age 60+ presently enrolled in Medi-Cal and CalFresh in Contra Costa, compared to the estimated 19,362 individuals age 60+ “below the poverty level” based on Census estimates. The map below plots the location of the age 60+ Medi-Cal and CalFresh individuals across the county based on CalSAWS data.18 This map view suggests that Richmond, Antioch, Concord, and Pittsburg have the highest counts of individuals in this category. 17 U.S. Census Bureau. 2022 American Community Survey 5-Year Estimates, Poverty Status in the Past 12 Months, Table S1701: Census - Table Results 18 CalSAWS PERS and PERS_RACE tables. Data pulled 2.21.2024. 790 Page 13 of 84 791 Page 14 of 84 PSA 7 SECTION 3. DESCRIPTION OF THE AREA AGENCY ON AGING (AAA) On May 20, 1975, the Board of Supervisors was designated as the governing body for the Area Agency on Aging (AAA) for Contra Costa County. By September of that year, the California Department of Aging (CDA) granted the County its first contract to deliver Older Americans Act (OAA) programs for Planning and Service Area 7 (PSA 7). During this first agreement with CDA, the Board of Supervisors established the Advisory Council on Aging (ACOA) and appointed the County’s Employment and Human Services Department (EHSD) to institute and administer the AAA within its department. Contra Costa County Advisory Council on Aging The ACOA’s membership is composed of 40 seats: 19 seats represented by City jurisdictions, 20 seats reserved for members at large, and one seat assigned for the Nutrition Council . All seats are approved and appointed by the County Board of Supervisors. The ACOA is the advisory body to the Board of Supervisors representing older adults, persons with disabilities, and family caregivers in Contra Costa. The ACOA supports the AAA in ensuring that Contra Costa has a well- coordinated and robust service system to enable its residents to age successfully in the community. The ACOA provides leadership and advocacy on behalf of older persons and serves as a channel of communication and information on aging issues. Three ACOA members currently serve on the California Senior Legislature to help author and advocate for bills affecting older adults and the disabled across the State . The ACOA follows the guidelines set forth in the Brown Act. The ACOA has many ways for the community to be involved and all committees and workgroups are open to the public, with public comment time set aside on all agendas. Its committees consist of the Executive Committee, Planning Committee, and Membership Comm ittee. The Planning Committee provides input in assessing the needs of the community and establishing goals, objectives, and priorities for the Area Plan. The ACOA also has the following workgroups (open membership): • Health • Housing • Legislative • Technology • Transportation Contra Costa County Area Agency on Aging The AAA is one of the divisions within EHSD’s Aging and Adult Services (AAS) Bureau. AAS is a major branch within EHSD, which also oversees Adult Protective Services, General Assistance, In- Home Support Services, Public Administrator Office, Public Authority, and a division supporting the Enhanced Care Management program with Contra Costa County Health Services Agency . The AAA serves as the county’s hub for coordinating and funding programs and services that enhance the lives of older adults, persons with disabilities, and unpaid family caregivers in Contra Costa by supporting their ability to age in the community with dignity and purpose for as long as possible . As the administrator of Older Americans Act, Older Californians Act, and other state and federal 792 Page 15 of 84 programs, the AAA supports these populations through direct service delivery and contracts with community-based agencies. Working together with the ACOA, the AAA has the overall responsibility of developing and implementing a comprehensive and integrated community-based service system in the county. It is in this capacity that the Board of Supervisors entrusted EHSD, via the AAA, to lead the planning and development of Contra Costa’s Master Plan for Aging (MPA) Local Playbook and coordinate the implementation of its goals and strategies. 793 Page 16 of 84 PSA 7 SECTION 4. PLANNING PROCESS & ESTABLISHING PRIORITIES Master Plan for Aging Local Playbook PSA 7’s Area Plan for 2024-2028 priorities were informed by the development of Contra Costa’s Master Plan for Aging (MPA) Local Playbook. The MPA is an unprecedented undertaking initiated by Governor Gavin Newsom to prioritize older individuals and persons with disabilities in California. The Governor’s passage of Executive Order N-14-19 in June 2019 prompted a statewide planning process that brought together subject-matter experts, government agencies, policymakers, service providers, and persons with lived experience. The result is California’s MPA, a 10-year blueprint to prepare the state for its rapidly aging population and to maintain its leadership in aging, disability, and equity through five bold goals: • Housing for all ages and stages • Health reimagined • Equity and inclusion, not isolation • Caregiving that works • Affording aging On June 24, 2021, the MPA was introduced in Contra Costa at a forum that drew more than 150 stakeholders representing public, private, nonprofit, and elected office. Fifteen local priorities in support of the MPA’s five bold goals were identified by stakeholders. Key themes that emerged from the identified priorities are as follows: • Address affordability, availability, and accessibility of housing, supportive services, food and nutrition, transportation, and other resources for older adults, persons with disabilities, and family caregivers. • Develop the workforce by providing equitable living wage for paid caregivers, developing geriatric training, and creating certificate programs for professionals. • Expand choices and options for various housing types, alternative living arrangements, in-home/out-of-home homecare, end-of-life care, and community development/city planning, permitting and building. • Reframe attitudes, beliefs, and behaviors through anti-ageism, anti-ableism, and caregiver awareness campaigns that also examine intersecting issues. • Prioritize at-risk and hidden populations including low to very- low-income seniors, persons with disabilities, and middle-income individuals who do not qualify for public programs yet cannot afford to pay out-of-pocket for services. • Develop data infrastructure and systems to cross-share information among providers working with clients and consumers. The following year, Contra Costa held its second countywide summit on the MPA, with 150 people in attendance onsite and 255 livestream viewers. Participants developed vision statements and actionable recommendations on 20+ topic areas that include the Aging and Disability Resource Connection, Age-Friendly Contra Costa, geriatric care expansion, healthcare and homecare services, housing, nursing home innovation, protection from poverty and hunger, workforce, and volunteer engagement. 794 Page 17 of 84 Contra Costa is in a unique position to successfully implement the MPA locally. On November 16, 2022, the Board of Supervisors adopted the Measure X policy and funding allocation expenditure plan, which includes $1.25 million in the first year for services and a one-time planning grant to develop an MPA Local Playbook. Starting in year two, $2 million in Measure X funding was allocated annually for services and program priorities for older adults. Measure X is a half -cent sales tax approved by Contra Costa County voters in November 2020 to generate a revenue stream for essential services and to support vulnerable populations in the county for the next 20 years. The County retained the services of Collaborative Consulting to help develop the Contra Costa MPA Local Playbook, a collective impact, actionable plan with short (1-3 years), medium (4-5 years), and long-term (6+ years) strategies to promote healthy and equitable aging for residents of all stages and abilities in Contra Costa County. Collaborative Consulting worked closely with the Implementing the MPA in Contra Costa Together (IMPACCT) Steering Committee, comprised of leaders and decision makers from various County departments, community-based agencies, elected offices, and advocacy groups. The AAA Director and Aging and Adult Services Director helped set the IMPACCT Steering Committee meeting agendas, provided subject matter expertise, tracked the project’s progress, and guided the project’s direction, priorities, and strategic focus. Contra Costa’s Local Playbook is planned to be presented at the Board of Supervisors’ Family and Human Services Committee in May 2024, followed by a presentation to the full Board for adoption with a tentative timeframe of June 2024. A variety of methods were applied to develop Contra Costa’s Local Playbook priorities. The process was data driven, equity focused, and collaborative. The following secondary data sources were reviewed and analyzed: Statewide Community Assessment Survey for Older Adults (CASOA), AAA focus groups, Health System Community Health Needs Assessments, and Contra Costa County Consortium Needs Assessment. The perspectives of 37 stakeholders living in and/or serving Contra Costa County that represent community-based organizations, County departments, coalitions, and consumers were also captured. Major insights from the data review and stakeholder engagements were synthesized into themes that formed the basis for the Local Playbook’s strategies (Attachment A). The list of strategies was presented to the IMPACCT Steering Committee for review, deliberation, and prioritization. AAA Focus Group Meetings To ensure the voices of consumers are centered in the planning process and priority setting in PSA 7’s Area Plan 2024-2028, the AAA and ACOA worked closely together to organize and conduct focus group meetings in the community. Meetings were held in each region of the county with special attention to East County and West County where persons of color, low -income households, and geographically isolated populations are disproportionately represented. This needs assessment method through direct conversation with the client population was coordinated with the Local Playbook data mining work already underway to avoid duplication of efforts and maximize information gathering approach. The AAA and ACOA conducted focus groups at the following sites and with specific populations: • Antioch Senior Center • Ambrose/Bay Point Community Center • Corrine Sain Community Center (North Richmond) • Danville Senior Center 795 Page 18 of 84 • Oakley Senior Center • San Pablo Senior Center • Hispanic/Latinx: Monument Crisis Center • LGBTQ+: Rainbow Community Center • Lower-income seniors: Miraflores Senior Apartments • Persons with disabilities o Contra Costa County office – Pleasant Hill o Contra Costa County office – Richmond o Contra Costa County office – Antioch • Southeast Asian/Laotian: Grace Lao Lutheran Church While a set of semi-structured interview questions were prepared for the focus groups, facilitators were instructed to be reflexive to allow for an open discussion and build rapport and trust with participants. Training was provided to focus group facilitators to give them the tools and confidence to successfully lead group discussions. Focus groups were co -facilitated by the AAA director and an ACOA member or representative from the community where the meeting was held. A total of 178 individuals participated in the focus group meetings. A majority of participants were from communities of color, broken down by race/ethnicity as follows: 37% White, 20% Black, 17% Hispanic/Latinx, 17% Asian, 1% Native American, and the rest is unknown. Participants’ marital status was 40% married, 23% single, 19% widow/widower, and 9% divorced. The average monthly income of participants, by site, is shown in Table 2. Focus group participants’ highest average income of $5,279 per month or $63,348 per year falls well below the county’s median household income of $120,061 annually. Table 2. Focus Group Participants’ Average Monthly Income by Site, Contra Costa, CA Antioch participants demographic data is missing due to omission in collecting the info onsite. 796 Page 19 of 84 PSA 7 SECTION 5. NEEDS ASSESSMENT & TARGETING The AAA establishes priorities to serve older adults, persons with disabilities, and family caregivers in the PSA through data driven, equity focused, and participatory processes and strategies. Input from these groups who participated in the AAA’s focus group meetings (Attachment B) provided insights into the need for services, the support systems that sustain individuals as they age, and the conditions necessary to enable Contra Costa residents to live independently and purposefully in later life. Contra Costa has a wide array of services available through the AAA and its community-based partners to support residents to age in place, but there is a general lack of awareness about these programs. Prior to the COVID pandemic, service providers frequented senior centers and community groups to conduct outreach, present information about programs, provide mobile services (including libraries and health clinics), and promote wellness and other prevention activities. These efforts ceased during the pandemic a nd have not resumed to pre-COVID levels. Community members that have come to rely on these services and programs would like a return to normalcy and welcome providers to come back. Understanding eligibility requirements and navigating the enrollment process for safety net programs run by the County can be daunting. There is confusion about eligibility and share of cost for programs, such as In-Home Support Services, and beneficiaries of CalFresh expressed frustration over the dramatic reduction in benefits after the COVID emergency was lifted. Hands- on help to apply for subsidized housing, transportation, and health and social services are needed. People with limited English-speaking abilities are especially impacted by the complexity of navigating the service system in Contra Costa. Focus group participants who speak Spanish, Mandarin, and Lao dialects expressed language access as a barrier to getting services. In many cases, community resource materials and program information are not available in languages other than English, contributing to the lack of awareness about available services by consumers. Affordability is also an impediment to accessing and securing the means necessary to sustain independent living. There is a great need for free, low-cost, or subsidized support for programs and services, including food, housing, health and dental care, transportation, and utilities. The availability of emergency funds during COVID was a lifeline for persons with disabilities. Continuing this support is critical to prevent homelessness among persons with disabilities. Transportation is key to maintaining quality of life and independence for older and disabled Contra Costa residents. Even with the best resources available, they offer little help if people cannot get to them. Transportation needs vary by community. Paratransit, subsidized Lyft/Uber, volunteer-run transportation, and City-run shuttle services are available in some communities but not in others. Centers frequented by seniors do not always have a bus stop nearby or transit services have discontinued the route. Aging Lao residents in West County/Richmond area, where there is a paucity of services, are feeling more isolated as they become more frail and increasingly reliant on their adult children and grandchildren for rides to doctor’s appointments, grocery stores, churches, visit friends, etc. Lao focus group participants expressed mental health as an issue in this community. The need for culturally appropriate mental health services delivered by practitioners in the languages spoken by the patient, not by family members acting as interpreters, are critical for Lao older adults, as for other limited English-speaking individuals. Safety is a major concern for older Contra Costa residents. Falling at home and in the neighborhood as they age was a fear of several focus group participants and projected as an 797 Page 20 of 84 impetus for institutionalization and loss of independence. Uneven sidewalks, poorly lit streets, and neighborhood crimes were safety concerns that prevent older people from taking walks in their communities. Participants were aware of seniors’ vulnerability to assaults, scams, and fraud, including cybercrime. Interventions and approaches to protect the health, safety, and welfare of seniors are sorely needed. The loss of partners and loved ones contributes to the experience of loneliness, isolation, and grief. Lesbian, gay, bisexual, and queer (LGBTQ) and HIV+ individuals found refuge at the Rainbow Center where they feel welcomed and connected. Activities and resources offered by Rainbow keep LGBTQ persons supported as they age. Likewise, senior centers and community centers provide plenty of opportunities for people to participate in classes, congregate dining, exercise programs, etc. to alleviate social isolation. During COVID, seniors learned how to use tablets and mobile devices to participate in programs and obtain care through telehealth. Seniors are willing and eager to learn how to use technology to find out about services, enroll in programs, set-up automatic shipment for medication subscription, and shop online. Places, spaces, and mediums familiar and frequented by seniors, persons with disabilities, and caregivers should be used as information hubs, including community centers, libraries, newspapers, places of worship, and pharmacies. Overall, for services and programs to reach consumers and effectively serve their needs, they should be accessible, affordable, available, equitable, reliable, seamless, and visible. They should also be in languages they understand. The need for the following services received the most mentions from focus group participants: • Caregiver support • Dental services • Exercise classes and senior center activities • Grief counseling • Handyman services • Health screenings • Health services • Healthy foods • Homecare • Housing • Mental health support • Nutrition education • Transportation, especially Accessible Transportation • Tech literacy trainings • Vetted contractors for solar installation Apart from the 13 focus group meetings conducted by the AAA and ACOA, the ACOA’s Planning Committee reviewed the CASOA survey report for Contra Costa, provided feedback, and considered the survey results in its prioritization and goal-setting deliberations. Report from Local Playbook development’s data analysis, which included the results from the CASOA survey and stakeholder engagement interviews, were reviewed by AAA staff and the ACOA Planning Committee to develop the current Area Plan. The Contra Costa MPA Local Playbook emerged from an extensive year -long planning process 798 Page 21 of 84 involving a cross-sectoral collaboration with key leaders representing County departments (Health Services, Employment and Human Services, Transportation Authority, Office of Equity), community-based service providers, and Advisory Council on Aging. In ad ditional to the five bold goals of the California MPA, Contra Costa added a sixth bold goal – Transportation – to highlight the importance of this issue in addressing access to services and to demonstrate a real commitment to identify solutions to the problem. Themes that emerged from the Local Playbook effort include the following. Several of these findings are consistent with and are in agreement with the voices of the consumers in the AAA’s focus groups: 1. Income insecurity is a concern, especially for older adults and people with disabilities on a fixed income, and those just above the cut-off for receiving public assistance. 2. Rising housing costs, limited affordable housing, and lack of access to supportive services are aggravating housing instability among older adults and people with disabilities. 3. Some older adults and people with disabilities, particularly those on Medi-Cal, are experiencing challenges accessing timely healthcare services that meet their needs. 4. Limited transportation options in Contra Costa County create a barrier to older adults and people with disabilities accessing other services. 5. Contra Costa County has a shortage of paid, unpaid, and informal caregivers. 6. A growing number of older adults and people with disabilities lack family ties, a support system, and a connection to their community; this isolation compounds challenges in areas such as housing, transportation, and health. 7. There is a growing unmet need for culturally responsive services. 8. Older adults and people with disabilities need more support to learn about available services, including (but not limited to) education and support to access online services safely. 9. Limited coordination and collaboration within and across the public, non -profit, and for-profit sectors negatively impact the ability of older adults and people with disabilities to access and benefit from services. Through a mixed methodology of quantitative and qualitative information gathering from the Local Playbook process and the AAA’s focus groups meetings, PSA 7’s Area Plan for 2024 -2028 is well informed and represents the voices of older adults, persons with disabilities, and family caregivers in Contra Costa County. The strategies established in the Local Playbook were integrated in the prioritization process and goal setting for PSA 7’s Area Plan for 2024-2028. Local Playbook strategies and direct input from focus group participants point to the need for specific services, but more importantly, having the ability to access these resources by addressing availability, affordability, equity, and visibility of these programs. Transportation is key to accessing services, as is having information available in multiple languages and providing hands-on help to navigate the service system. Building the capacity of organizations that serve the client population ensures that programs are stable and robust. These services, programs, and system capacity needs are reflected in PSA 7’s Area Plan 2024-2028 goal areas and will be accomplished by setting measurable objectives in the next four years. 799 Page 22 of 84 PSA 7 SECTION 6. PRIORITY SERVICES & PUBLIC HEARINGS 2024-2028 Four-Year Planning Cycle Funding for Access, In-Home Services, and Legal Assistance The CCR, Article 3, Section 7312, requires the AAA to allocate an “adequate proportion” of federal funds to provide Access, In-Home Services, and Legal Assistance in the PSA. The annual minimum allocation is determined by the AAA through the planning process. The minimum percentages of applicable Title III B funds2 listed below have been identified for annual expenditure throughout the four-year planning period. These percentages are based on needs assessment findings, resources available within the PSA, and discussions at public hearings on the Area Plan. Category of Service and the Percentage of Title III B Funds expended in/or to be expended in FY 2024-25 through FY 2027-2028 Access: Transportation, Assisted Transportation, Case Management, Information and Assistance, Outreach, Comprehensive Assessment, Health, Mental Health, and Public Information 2024-25 20 % 25-26 % 26-27 % 27-28 % In-Home Services: Personal Care, Homemaker, Chore, Adult Day / Health Care, Alzheimer’s Day Care Services, Residential Repairs/Modifications 2024-25 8 % 25-26 % 26-27 % 27-28 % Legal Assistance Required Activities:3 Legal Advice, Representation, Assistance to the Ombudsman Program and Involvement in the Private Bar 2024-25 11 % 25-26 % 26-27 % 27-28 % Explain how allocations are justified and how they are determined to be sufficient to meet the need for the service within the PSA. 2 Minimum percentages of applicable funds are calculated on the annual Title IIIB baseline allocation, minus Title IIIB adminis tration and minus Ombudsman. At least one percent of the final Title IIIB calculation must be allocated for each “Priority Service” category or a waiver must be requested for the Priority Service category(s) that the AAA does not intend to fund. 3 Legal Assistance must include all the following activities: Legal Advice, Representation, Assistance to the Ombudsman Program and Involvement in the Private Bar. 800 Page 23 of 84 PUBLIC HEARING: At least one public hearing must be held each year of the four- year planning cycle. CCR Title 22, Article 3, Section 7302(a)(10) and Section 7308, Older Americans Act Reauthorization Act of 2020, Section 314(c)(1). Fiscal Year Date Location Number of Attendees Presented in languages other than English?4 Yes or No Was hearing held at a Long- Term Care Facility?5 Yes or No 2024-2025 March 20, 2024 500 Ellinwood Way, Pleasant Hill, CA 94523 62 No No 2025-2026 2026-2027 2027-2028 The following must be discussed at each Public Hearing conducted during the planning cycle: 1. Summarize the outreach efforts used in seeking input into the Area Plan from institutionalized, homebound, and/or disabled older individuals. 2. Were proposed expenditures for Program Development (PD) or Coordination (C) discussed? Yes. Go to question #3 Not applicable, PD and/or C funds are not used. Go to question #4 3. Summarize the comments received concerning proposed expenditures for PD and/or C There were no comments received related to PD & A Expenditures. 4. Attendees were provided the opportunity to testify regarding setting minimum percentages of Title III B program funds to meet the adequate proportion of funding for Priority Services Yes. Go to question #5 No, Explain: 5. Summarize the comments received concerning minimum percentages of Title IIIB funds to meet the adequate proportion of funding for priority services. There were no comments received concerning minimum percentages of Title IIIB funds. 6. List any other issues discussed or raised at the public hearing. The Area Plan was well received by the public with appreciation expressed for its thoroughness and incorporation of focus groups and community input. Additional comments included recommendations to focus on all areas of the county and specifically the Southeast 801 Page 24 of 84 Asian population in West County, the need for computer and technology training, and the importance of disaster response and training. Community members also had questions about if priority needs were ranked, and how rates for providers are established. 7. Note any changes to the Area Plan that were a result of input by attendees. No changes occurred as a result of input and the plan was adopted as presented. 4 A translator is not required unless the AAA determines a significant number of attendees require translation services. 5 AAAs are encouraged to include individuals in LTC facilities in the planning process, but hearings are not required to be held in LTC facilities. 802 Page 25 of 84 PSA 7 SECTION 7. AREA PLAN NARRATIVE GOALS & OBJECTIVES Goal # 1 Goal: The AAA will support the implementation of the Master Plan for Aging for Contra Costa County by advocating for the availability of resources necessary to successfully and effectively execute the goals, priorities, and strategies established in the Local Playbook. Rationale: The AAA has been designated to coordinate the implementation of Contra Costa’s Master Plan for Aging Local Playbook. This requires the AAA to partner with the Advisory Council on Aging, the aging and disabilities provider network, and other community stakeholders to successfully and meaningfully implement the Local Playbook’s strategies, initiatives, and activities. List Objective Number(s) and Objective(s) [Refer to CCR Article 3, Section 7300 (c)] (Priority Service if applicable) Projected Start and End Dates Type of Activity and Funding Source6 Update Status7 1.1 The AAA and ACOA will support the MPA Local Playbook strategy of addressing social isolation and connection by identifying funding source(s) to implement this priority. 7/1/2024- 6/30/2025 IIIB Coordination New 1.2 The ACOA Housing Workgroup will support the MPA Local Playbook strategy of promoting awareness of issues facing affordable housing by developing and updating, at least annually, the infographic “No Place to Call Home,” which highlights the county’s senior housing issues. 7/1/2024- 6/30/2025 Admin New 1.3 The ACOA Health Workgroup will support the implementation of the MPA Local Playbook to educate seniors about healthcare resources available in the community through distribution of collateral materials. 7/1/2024- 6/30/2025 Admin New 1.4 The ACOA Transportation Workgroup will support the implementation of the MPA Local Playbook strategy for establishing a county wide approach to accessible transportation. 7/1/2024- 6/30/2025 Admin New 803 Page 26 of 84 Goal # 2 Goal: The AAA will promote the development of age- and disability-friendly communities by advocating for an infrastructure that fully and meaningfully prioritizes the needs of older and disabled adults and those who care for them. Rationale: The continued growth of the older adult population, especially with the oldest of the baby boomers reaching advanced age of 85 years starting in 2031, calls attention to the need to prioritize and promote age- and disability-friendly Contra Costa communities. A strong infrastructure that includes diverse and reliable funding sources for programs and services and the inclusion and prioritization of older adults, persons with disabilities, and family caregivers in planning, building, and delivering services promote the development of age- and disability-friendly communities. Promoting neighborhood safety, improving the walkability of streets, protecting seniors from falling victims to scams and crime, and keeping essential services, such as housing, transportation, food, medical/dental care, etc., were among the needs mentioned by focus group participants to make communities age- and disability- friendly. List Objective Number(s) and Objective(s) [Refer to CCR Article 3, Section 7300 (c)] (Priority Service if applicable) Projected Start and End Dates Type of Activity and Funding Source6 Update Status7 2.1 The ACOA will establish a Senior Nutrition Program taskforce to develop strategies to address the nutritional health of older adults and persons with disabilities in Contra Costa County. 7/1/2024- 6/30/2025 IIIB Program Development New 2.2 The ACOA Transportation Workgroup will advocate for older and disabled adults’ transportation infrastructure needs by providing at least four informational presentations a year to the community and service providers. 7/1/2024- 6/30/2025 Admin New 2.3 The ACOA Health Workgroup will work with the AAA to produce and distribute a resource brochure for “Aging in Place” to be distributed to senior populations prioritized in the Older Americans Act. 7/1/2024- 6/30/2025 IIIB Program Development New 804 Page 27 of 84 Goal # 3 Goal: The AAA will improve access to information, assistance, and resources to promote equity and visibility of services among older adults, persons with disabilities, and family caregivers. Rationale: Knowledge, awareness, and ability to obtain the services and resources one needs are critical to supporting residents’ ability to safely age in place and thrive in Contra Costa. Focus group participants established that for services to be accessible and effective, they must be affordable, available, coordinated, equitable, reliable, seamless, and visible. Hands -on support is also needed to navigate the service system and enroll in programs. List Objective Number(s) and Objective(s) [Refer to CCR Article 3, Section 7300 (c)] (Priority Service if applicable) Projected Start and End Dates Type of Activity and Funding Source6 Update Status7 3.1 The ACOA and Planning Committee will assist the AAA’s Information & Assistance Program in sponsoring and coordinating at least four events to reach populations prioritized in the Older Americans Act to inform older and disabled individuals and caregivers of available programs and services. 7/1/2024- 6/30/2025 IIIB Coordination New 3.2 The ACOA Planning Committee will work with the AAA’s Information and Assistance Program in translating the County Senior Resource Directory into Simplified Chinese and helping in its distribution in the community. 7/1/2024- 6/30/2025 IIIB Coordination New 3.3 The AAA and ACOA Planning Committee will increase access to information about services by creating QR codes for the Senior Resource Directory and the County Guides to expand promotion and reach of these resources in the community. 7/1/2024- 6/30/2025 IIIB Program Development New 3.4 The ACOA Health Workgroup will schedule a minimum of four presentations at monthly meetings delivered by subject matter experts/professionals on topics specific to the MPA’s “Health 7/1/2024- 6/30/2025 Admin New 805 Page 28 of 84 Reimagined” goal to increase awareness about community resources and supports for older adults. 3.5 The ACOA Housing Workgroup will schedule a minimum of eight presentations by non-profit, government, and private organizations to foster partnerships and learn about housing related programs and policies. 7/1/2024- 6/30/2025 Admin New 3.6 The ACOA Housing Workgroup will develop outreach materials, including a Power Point presentation, to inform the community about current housing challenges older adults face in Contra Costa County and resources available to help address their needs. The workgroup will conduct at least two educational presentations a year to seniors, service providers, and/or policy makers. 7/1/2024- 6/30/2025 Admin New 3.7 The ACOA Technology Workgroup will schedule a minimum of four presentations at monthly meetings from County programs, including Public Health, Emergency Services, and Information & Assistance on topics specific to technology in order to increase awareness of community resources. 7/1/2024- 6/30/2025 Admin New 3.8 The ACOA Technology Workgroup will produce at least two infographic documents describing important technology subjects including “Protecting Against Online Scams” and “Artificial Intelligence and Older Adults” and will leverage scheduled AAA outreach events to distribute the information. 7/1/2024- 6/30/2025 Admin New 806 Page 29 of 84 3.9 The ACOA Legislative Workgroup will track and report at least twice annually to the ACOA and advocate on relevant legislative proposals as they pertain to older adults. 7/1/2024- 6/30/2025 Admin New 3.10 The AAA and ACOA Health Workgroup will facilitate at least four health related informational presentations including mental health at Contra Costa Senior/ Community Centers. 7/1/2024- 6/30/2025 Admin New Goal # 4 Goal: The AAA will review and update Programs and regulatory requirements to align with the changes in the Older Californians Act and the reauthorized Older Americans Act. Rationale: The AAA must prepare for and respond to changes resulting from the reauthorization of the Older Americans Act (OAA) and the modernization of the Older Californians Act (OCA). Program goals, objectives, and operational activities shall align and comply with the resultant changes in legislation and policy guidelines from the California Department of Aging. List Objective Number(s) and Objective(s) [Refer to CCR Article 3, Section 7300 (c)] (Priority Service if applicable) Projected Start and End Dates Type of Activity and Funding Source6 Update Status7 4.1 The ACOA and the Planning Committee will assist the AAA, as requested, in their monitoring process of service providers. 7/1/2024- 6/30/2025 Admin New 4.2 The ACOA Planning Committee will assist the AAA in reviewing amendments to the OAA, OCA, and other state requirements and support the AAA in ensuring that program policies and procedures are reflective of the changes and implemented by contractors. 7/1/2024- 6/30/2025 Admin New 6 Indicate if the objective is Administration (Admin,) Program Development (PD) or Coordination (C). If a PD objective is not completed in the timeline required and is continuing in the following year, provide an update with additional tasks. For program specific goals and objectives please identify service category where applicable. 7 Use for the Area Plan Updates to indicate if the objective is New, Continued, Revised, Completed, or Delete 807 Page 30 of 84 PSA 7 SECTION 8. SERVICE UNIT PLAN (SUP) TITLE III/VII SERVICE UNIT PLAN CCR Article 3, Section 7300(d) The Service Unit Plan (SUP) uses the Older Americans Act Performance System (OAAPS) Categories and units of service, defined in the OAAPS State Program Report (SPR). For services not defined in OAAPS, refer to the Service Categories and Data Dictionary. 1. Report the units of service to be provided with ALL regular AP funding sources. Related funding is reported in the annual Area Plan Budget (CDA 122) for Titles IIIB, IIIC-1, IIIC-2, IIID, and VII. Only report services provided; others may be deleted. Personal Care (In-Home) Unit of Service = 1 hour Fiscal Year Proposed Units of Service Goal Numbers Objective Numbers (if applicable) 2024-2025 N/A N/A 2025-2026 2026-2027 2027-2028 Homemaker (In-Home) Unit of Service = 1 hour Fiscal Year Proposed Units of Service Goal Numbers Objective Numbers (if applicable) 2024-2025 N/A N/A 2025-2026 2026-2027 2027-2028 Chore (In-Home) Unit of Service = 1 hour Fiscal Year Proposed Units of Service Goal Numbers Objective Numbers (if applicable) 2024-2025 N/A N/A 2025-2026 2026-2027 2027-2028 808 Page 31 of 84 Adult Day Care/ Adult Day Health (In-Home) Unit of Service = 1 hour Fiscal Year Proposed Units of Service Goal Numbers Objective Numbers (if applicable) 2024-2025 3,099 3 2025-2026 2026-2027 2027-2028 Case Management (Access) Unit of Service = 1 hour Fiscal Year Proposed Units of Service Goal Numbers Objective Numbers (if applicable) 2024-2025 N/A N/A 2025-2026 2026-2027 2027-2028 Assisted Transportation (Access) Unit of Service = 1 one-way trip Fiscal Year Proposed Units of Service Goal Numbers Objective Numbers (if applicable) 2024-2025 1,706 1, 2 1.4, 2.2 2025-2026 2026-2027 2027-2028 Transportation (Access) Unit of Service = 1 one-way trip Fiscal Year Proposed Units of Service Goal Numbers Objective Numbers (if applicable) 2024-2025 N/A N/A 2025-2026 2026-2027 2027-2028 809 Page 32 of 84 Information and Assistance (Access) Unit of Service = 1 contact Fiscal Year Proposed Units of Service Goal Numbers Objective Numbers (if applicable) 2024-2025 20,000 3 3.1, 3.2, 3.3 2025-2026 2026-2027 2027-2028 Outreach (Access) Unit of Service = 1 contact Fiscal Year Proposed Units of Service Goal Numbers Objective Numbers (if applicable) 2024-2025 N/A N/A 2025-2026 2026-2027 2027-2028 Legal Assistance Unit of Service = 1 hour Fiscal Year Proposed Units of Service Goal Numbers Objective Numbers (if applicable) 2024-2025 3,329 3 2025-2026 2026-2027 2027-2028 Congregate Meals Unit of Service = 1 meal Fiscal Year Proposed Units of Service Goal Numbers Objective Numbers (if applicable) 2024-2025 90,000 2 2.1 2025-2026 2026-2027 2027-2028 810 Page 33 of 84 Home-Delivered Meals Unit of Service = 1 meal Fiscal Year Proposed Units of Service Goal Numbers Objective Numbers (if applicable) 2024-2025 445,000 2 2.1 2025-2026 2026-2027 2027-2028 Nutrition Counseling Unit of Service = 1 hour Fiscal Year Proposed Units of Service Goal Numbers Objective Numbers (if applicable) 2024-2025 N/A N/A 2025-2026 2026-2027 2027-2028 Nutrition Education Unit of Service = 1 session Fiscal Year Proposed Units of Service Goal Numbers Objective Numbers (if applicable) 2024-2025 19,000 2 2.1 2025-2026 2026-2027 2027-2028 2. OAAPS Service Category – “Other” Title III Services ▪ Each Title IIIB “Other” service must be an approved OAAPS Program service listed on the “Schedule of Supportive Services (III B)” page of the Area Plan Budget (CDA 122) and the CDA Service Categories and Data Dictionary. ▪ Identify Title IIIB services to be funded that were not reported in OAAPS categories. (Identify the specific activity under the Other Supportive Service Category on the “Units of Service” line when applicable.) Title IIIB, Other Priority and Non-Priority Supportive Services For all Title IIIB “Other” Supportive Services, use the appropriate Service Category name and Unit of Service (Unit Measure) listed in the CDA Service Categories and Data Dictionary. 811 Page 34 of 84 ▪ Other Priority Supportive Services include: Alzheimer’s Day Care, Comprehensive Assessment, Health, Mental Health, Public Information, Residential Repairs/Modifications, Respite Care, Telephone Reassurance, and Visiting ▪ Other Non-Priority Supportive Services include: Cash/Material Aid, Community Education, Disaster Preparedness Materials, Emergency Preparedness, Employment, Housing, Interpretation/Translation, Mobility Management, Peer Counseling, Personal Affairs Assistance, Personal/Home Device, Registry, Senior Center Activities, and Senior Center Staffing All “Other” services must be listed separately. Duplicate the table below as needed. Telephone Reassurance Unit of Service = 1 contact Fiscal Year Proposed Units of Service Goal Numbers Objective Numbers (If applicable) 2024-2025 2,100 3 2025-2026 2026-2027 2027-2028 Visiting Unit of Service = 1 hour Fiscal Year Proposed Units of Service Goal Numbers Objective Numbers (If applicable) 2024-2025 3,300 3 2025-2026 2026-2027 2027-2028 812 Page 35 of 84 3. Title IIID/Health Promotion—Evidence-Based • Provide the specific name of each proposed evidence-based program. Evidence-Based Program Name(s): On the Move, Matter of Balance Add additional lines if needed. Unit of Service = 1 contact Fiscal Year Proposed Units of Service Goal Numbers Objective Numbers (If applicable) 2024-2025 2,000 3 2025-2026 2026-2027 2027-2028 813 Page 36 of 84 PSA 7 TITLE IIIB and TITLE VII: LONG-TERM CARE (LTC) OMBUDSMAN PROGRAM OUTCOMES 2024-2028 Four-Year Planning Cycle As mandated by the Older Americans Act Reauthorization Act of 2020, the mission of the LTC Ombudsman Program is to seek resolution of problems and advocate for the rights of residents of LTC facilities with the goal of ensuring their dignity, quality of life, and quality of care. Each year during the four-year cycle, analysts from the Office of the State Long-Term Care Ombudsman (OSLTCO) will forward baseline numbers to the AAA from the prior fiscal year National Ombudsman Reporting System (NORS) data as entered into the Statewide Ombudsman Program database by the local LTC Ombudsman Program and reported by the OSTLCO in the State Annual Report to the Administration on Aging (AoA). The AAA will establish targets each year in consultation with the local LTC Ombudsman Program Coordinator. Use the yearly baseline data as the benchmark for determining yearly targets. Refer to your local LTC Ombudsman Program’s last three years of AoA data for historical trends. Targets should be reasonable and attainable based on current program resources. Complete all Measures and Targets for Outcomes 1-3. Outcome 1. The problems and concerns of long-term care residents are solved through complaint resolution and other services of the Ombudsman Program. Older Americans Act Reauthorization Act of 2020, Section 712(a)(3), (5)] Measures and Targets: A. Complaint Resolution Rate (NORS Element CD-08) (Complaint Disposition). The average California complaint resolution rate for FY 2021- 2022 was 57%. Fiscal Year Baseline Resolution Rate # of partially resolved or fully resolved complaints Divided by the total number of Complaints = Baseline Resolution Rate Fiscal Year Target Resolution Rate 2022-2023 1,527 1,573 97% 73 % 2024-2025 2023-2024 _____ % 2025-2026 2024-2025 _____ % 2026-2027 2026-2027 _____ % 2027-2028 Program Goals and Objective Numbers: 3 814 Page 37 of 84 B. Work with Resident Councils (NORS Elements S-64 and S-65) 1. FY 2022-2023 Baseline: Number of Resident Council meetings attended 11 FY 2024-2025 Target: 15 2. FY 2023-2024 Baseline: Number of Resident Council meetings attended FY 2025-2026 Target: 3. FY 2024-2025 Baseline: Number of Resident Council meetings attended FY 2026-2027 Target: 4. FY 2025-2026 Baseline: Number of Resident Council meetings attended FY 2027-2028 Target: Program Goals and Objective Numbers: 3 C. Work with Family Councils (NORS Elements S-66 and S-67) 1. FY 2022-2023 Baseline: Number of Family Council meetings attended 5 FY 2024-2025 Target: 4 2. FY 2023-2024 Baseline: Number of Family Council meetings attended FY 2025-2026 Target: 3. FY 2024-2025 Baseline: Number of Family Council meetings attended FY 2026-2027 Target: 4. FY 2025-2026 Baseline: Number of Family Council meetings attended FY 2027-2028 Target: Program Goals and Objective Numbers: 3 D. Information and Assistance to Facility Staff (NORS Elements S-53 and S-54) Count of instances of Ombudsman representatives’ interactions with facility staff for the purpose of providing general information and assistance unrelated to a complaint. Information and Assistance may be accomplished by telephone, letter, email, fax, or in-person. 1. FY 2022-2023 Baseline: Number of Instances 1,734 FY 2024-2025 Target: 2,000 2. FY 2023-2024 Baseline: Number of Instances FY 2025-2026 Target: 3. FY 2024-2025 Baseline: Number of Instances FY 2026-2027 Target: 4. FY 2025-2026 Baseline: Number of Instances FY 2027-2028 Target: Program Goals and Objective Numbers: 3 E. Information and Assistance to Individuals (NORS Element S-55) Count of instances of Ombudsman representatives’ interactions with residents, family members, friends, and others in the community for the purpose of providing general information and assistance unrelated to a complaint. Information and Assistance may be accomplished by telephone, letter, email, fax, or in person. 815 Page 38 of 84 1. FY 2022-2023 Baseline: Number of Instances 4,639 FY 2024-2025 Target: 4,639 2. FY 2023-2024 Baseline: Number of Instances FY 2025-2026 Target: 3. FY 2024-2025 Baseline: Number of Instances FY 2026-2027 Target: 4. FY 2025-2026 Baseline: Number of Instances FY 2027-2028 Target: Program Goals and Objective Numbers: 3 F. Community Education (NORS Element S-68) LTC Ombudsman Program participation in public events planned to provide information or instruction to community members about the LTC Ombudsman Program or LTC issues. The number of sessions refers to the number of events, not the number of participants. This cannot include sessions that are counted as Public Education Sessions under the Elder Abuse Prevention Program . 1. FY 2022-2023 Baseline: Number of Sessions 3 FY 2024-2025 Target: 5 2. FY 2023-2024 Baseline: Number of Sessions FY 2025-2026 Target: 3. FY 2024-2025 Baseline: Number of Sessions FY 2026-2027 Target: 4. FY 2025-2026 Baseline: Number of Sessions FY 2027-2028 Target: Program Goals and Objective Numbers: 3 G. Systems Advocacy (NORS Elements S-07, S-07.1) One or more new systems advocacy efforts must be provided for each fiscal year Area Plan Update. In the relevant box below for the current Area Plan year, in narrative format, please provide at least one new priority systems advocacy effort the local LTC Ombudsman Program will engage in during the fiscal year. The systems advocacy effort may be a multi-year initiative, but for each year, describe the results of the efforts made during the previous year and what specific new steps the local LTC Ombudsman program will be taking during the upcoming year . Progress and goals must be separately entered each year of the four -year cycle in the appropriate box below. Systems Advocacy can include efforts to improve conditions in one LTC facility or can be county-wide, state-wide, or even national in scope. (Examples: Work with LTC facilities to improve pain relief or increase access to oral health care, work with law en forcement entities to improve response and investigation of abuse complaints, collaboration with other agencies to improve LTC residents’ quality of care and quality of life, participation in disaster preparedness planning, participation in legislative advocacy efforts related to LTC issues, etc.) Be specific about the actions planned by the local LTC Ombudsman Program. Enter information in the relevant box below. 816 Page 39 of 84 FY 2024-2025 FY 2024-2025 Systems Advocacy Effort(s): (Provide one or more new systems advocacy efforts) 1. Ombudsman in Contra Costa County (Empowered Aging) will focus its efforts on ensuring that investigation of an abuse complaint is not delayed by long -term care facility staff, hospitals, or mandated reporters. The Ombudsman staff and volunteers will educate long-term care employees and mandated reporters on new mandated reporting requirements in AB 1417. Ombudsman will reach out to law enforcement and first responders to educate them on mandated reporting requirements and the role and collaboration of the local Ombudsman program with community partners. Ombudsman continues to provide elder abuse training to the Healthcare Career Pathway Certified Nursing assistants (CNA). 2. Ombudsman in Contra Costa County will focus on preventing illegal evictions in long - term care facilities. Ombudsman will work with community partners and other local agencies that can assist with placing residents in safe settings that will meet their care needs. Ombudsman in Contra Costa have noticed an increase in “resident dumping,” especially from skilled nursing facilities that have changed ownership. Ombudsman will work alongside agencies to advocate for residents and track trends that negatively affe ct residents’ quality of care and life in a facility. FY 2025-2026 Outcome of FY 2024-2025 Efforts: FY 2025-2026 Systems Advocacy Effort(s): (Provide one or more new systems advocacy efforts) FY 2026-2027 Outcome of FY 2025-2026 Efforts: FY 2026-2027 Systems Advocacy Effort(s): (Provide one or more new systems advocacy efforts) FY 2027-2028 Outcome of 2026-2027 Efforts: FY 2027-2028 Systems Advocacy Effort(s): (Provide one or more new systems advocacy efforts) 817 Page 40 of 84 Outcome 2. Residents have regular access to an Ombudsman. [(Older Americans Act Reauthorization Act of 2020), Section 712(a)(3)(D), (5)(B)(ii)] Measures and Targets: A. Routine Access: Nursing Facilities (NORS Element S-58) Percentage of nursing facilities within the PSA that were visited by an Ombudsman representative at least once each quarter not in response to a complaint. The percentage is determined by dividing the number of nursing facilities in the PSA that were visited at least once each quarter not in response to a complaint by the total number of nursing facilities in the PSA. NOTE: This is not a count of visits but a count of facilities. In determining the number of facilities visited for this measure, no nursing facility can be counted more than once. 1. FY 2022-2023 Baseline: Number of Nursing Facilities visited at least once a quarter not in response to the complaint 27 divided by the total number of Nursing Facilities 29 = Baseline 93% FY 2024-2025 Target: 93% 2. FY 2023-2024 Baseline: Number of Nursing Facilities visited at least once a quarter not in response to a complaint_____ divided by the total number of Nursing Facilities ____ = Baseline _________% FY 2025-2026 Target: ______ 3. FY 2024-2025 Baseline: Number of Nursing Facilities visited at least once a quarter not in response to a complaint_____ divided by the total number of Nursing Facilities ____ = Baseline _________% FY 2026-2027 Target: _______ 4. FY 2025-2026 Baseline: Number of Nursing Facilities visited at least once a quarter not in response to a complaint_____ divided by the total number of Nursing Facilities ____ = Baseline _________% FY 2027-2028 Target: _______ Program Goals and Objective Numbers: 3 B. Routine access: Residential Care Communities (NORS Element S-61) Percentage of RCFEs within the PSA that were visited by an Ombudsman representative at least once each quarter during the fiscal year not in response to a complaint. The percentage is determined by dividing the number of RCFEs in the PSA that were visited at least once each quarter not in response to a complaint by the total number of RCFEs in the PSA. NOTE: This is not a count of visits but a count of facilities. In determining the number of facilities visited for this measure, no RCFE can be counted more than once. 818 Page 41 of 84 1. FY 2022-2023 Baseline: Number of RCFEs visited at least once a quarter not in response to a complaint 46 divided by the total number of RCFEs 409 = Baseline 11% FY 2024-2025 Target: 25% 2. FY 2023-2024 Baseline: Number of RCFEs visited at least once a quarter not in response to a complaint_____ divided by the total number of RCFEs____ = Baseline ________% FY 2025-2026 Target: 3. FY 2024-2025 Baseline: Number of RCFEs visited at least once a quarter not in response to a complaint_____ divided by the total number of RCFEs____ = Baseline ________% FY 2026-2027 Target: 4. FY 2025-2026 Baseline: Number of RCFEs visited at least once a quarter not in response to a complaint_____ divided by the total number of RCFEs____ = Baseline ________% FY 2027-2028 Target: Program Goals and Objective Numbers: 3 C. Number of Full-Time Equivalent (FTE) Staff (NORS Element S-23) This number may only include staff time legitimately charged to the LTC Ombudsman Program. Time spent working for or in other programs may not be included in this number. For example, in a local LTC Ombudsman Program that considers full-time employment to be 40 hour per week, the FTE for a staff member who works in the Ombudsman Program 20 hours a week should be 0.5, even if the staff member works an additional 20 hours in another program. 1. FY 2022-2023 Baseline: 5.5 FTEs FY 2024-2025 Target: 5.0 FTEs 2. FY 2023-2024 Baseline: FTEs FY 2025-2026 Target: FTEs 3. FY 2024-2025 Baseline: FTEs FY 2026-2027 Target: FTEs 4. FY 2025-2026 Baseline: FTEs FY 2027-2028 Target: FTEs Program Goals and Objective Numbers: 3 819 Page 42 of 84 D. Number of Certified LTC Ombudsman Volunteers (NORS Element S-24) 1. FY 2022-2023 Baseline: Number of certified LTC Ombudsman volunteers 1 FY 2024-2025 Projected Number of certified LTC Ombudsman volunteers 3 2. FY 2023-2024 Baseline: Number of certified LTC Ombudsman volunteers FY 2025-2026 Projected Number of certified LTC Ombudsman volunteers 3. FY 2024-2025 Baseline: Number of certified LTC Ombudsman volunteers FY 2026-2027 Projected Number of certified LTC Ombudsman volunteers 4. FY 2025-2026 Baseline: Number of certified LTC Ombudsman volunteers FY 2027-2028 Projected Number of certified LTC Ombudsman volunteers Program Goals and Objective Numbers: 3 Outcome 3. Ombudsman representatives accurately and consistently report data about their complaints and other program activities in a timely manner. [Older Americans Act Reauthorization Act of 2020, Section 712(c)] Measures and Targets: In narrative format, describe one or more specific efforts your program will undertake in the upcoming year to increase the accuracy, consistency, and timeliness of your National Ombudsman Reporting System (NORS) data reporting. Some examples could include: • Hiring additional staff to enter data. • Updating computer equipment to make data entry easier. • Initiating a case review process to ensure case entry is completed in a timely manner. Fiscal Year 2024-25 - Onboard additional volunteers and MSW interns to assist with visiting RCFEs once per quarter. Work with resident council presidents and family councils to establish regular presence during council meetings. - Continue to provide community education on elder abuse and mandated reporting to community partners, such as but not limited to law enforcement and first responders, facility operators, hospital staff, etc. - Include more educational materials for Spanish-speaking residents in long-term care facilities on their rights and elder abuse - Provide more mandated reporting training to staff members in long -term care facilities on new 2024 mandated reporting requirements - Hiring non-certified Ombudsman to assist with data entry, documenting complaints, and screening discharge/transfer notices 820 Page 43 of 84 Fiscal Year 2025-26 Fiscal Year 2026-27 Fiscal Year 2027-28 TITLE VII ELDER ABUSE PREVENTION SERVICE UNIT PLAN The program conducting the Title VII Elder Abuse Prevention work is: Ombudsman Program Legal Services Provider Adult Protective Services Other (explain/list) Units of Service: AAA must complete at least one category from the Units of Service below. Units of Service categories include public education sessions, training sessions for professionals, training sessions for caregivers served by a Title IIIE Family Caregiver Support Program, educational materials distributed, and hours of activity spent developing a coordinated system which addresses elder abuse prevention, investigation, and prosecution. When developing targets for each fiscal year, refer to data reported on the Elder Abuse Prevention Quarterly Activity Reports. Set realistic goals based upon the prior year’s numbers and the resources available. Activities reported for the Title VII Elder Abuse Prevention Program must be distinct from activities reported for the LTC Ombudsman Program. No activity can be reported for both programs. AAAs must provide one or more of the service categories below. NOTE: The number of sessions refers to the number of presentations and not the number of attendees • Public Education Sessions –Indicate the total number of projected education sessions for the general public on the identification, prevention, and treatment of elder abuse, neglect, and exploitation. • Training Sessions for Professionals –Indicate the total number of projected training 821 Page 44 of 84 sessions for professionals (service providers, nurses, social workers) on the identification, prevention, and treatment of elder abuse, neglect, and exploitation. • Training Sessions for Caregivers Served by Title IIIE –Indicate the total number of projected training sessions for unpaid family caregivers who are receiving services under Title IIIE of the Older Americans Act (OAA) on the identification, prevention, and treatment of elder abuse, neglect, and exploitation. Older Americans Act Reauthorization Act of 2020, Section 302(3) ‘Family caregiver’ means an adult family member, or another individual, who is an informal provider of in-home and community care to an older individual or to an individual with Alzheimer’s disease or a related disorder with neurological and organic brain dysfunction. • Hours Spent Developing a Coordinated System to Respond to Elder Abuse –Indicate the number of hours to be spent developing a coordinated system to respond to elder abuse. This category includes time spent coordinating services provided by the AAA or its contracted service provider with services provided by Adult Protective S ervices, local law enforcement agencies, legal services providers, and other agencies involved in the protection of elder and dependent adults from abuse, neglect, and exploitation. • Educational Materials Distributed –Indicate the type and number of educational materials to be distributed to the general public, professionals, and caregivers (this may include materials that have been developed by others) to help in the identification, prevention, and treatment of elder abuse, neglect, and exploitation. • Number of Individuals Served –Indicate the total number of individuals expected to be reached by any of the above activities of this program. 822 Page 45 of 84 PSA 7 TITLE VII ELDER ABUSE PREVENTION SERVICE UNIT PLAN The agency receiving Title VII Elder Abuse Prevention funding is: Contra Costa Senior Legal Services Total # of 2024-2025 2025-2026 2026-2027 2027-2028 Individuals Served 950 Public Education Sessions 10 Training Sessions for Professionals 5 Training Sessions for Caregivers served by Title IIIE N/A Hours Spent Developing a Coordinated System N/A Fiscal Year Total # of Copies of Educational Materials to be Distributed Description of Educational Materials 2024-2025 600 Elder abuse, consumer fraud, eviction issues, housing rights, advance care planning 2025-2026 2026-2027 2027-2028 823 Page 46 of 84 PSA 7 TITLE IIIE SERVICE UNIT PLAN CCR Article 3, Section 7300(d) 2024-2028 Four-Year Planning Period This Service Unit Plan (SUP) uses the five federally mandated service categories that encompass 16 subcategories. Refer to the CDA Service Categories and Data Dictionary for eligible activities and service unit measures. Specify proposed audience size or units of service for ALL budgeted funds. Providing a goal with associated objectives is mandatory for services provided. The goal states the big picture and the objectives are the road map (specific and measurable activities) for achieving the big picture goal. For example: Goal 3: Provide services to family caregivers that will support them in their caregiving role, thereby allowing the care receiver to maintain a healthy, safe lifestyle in the home setting. • Objective 3.1: Contract for the delivery of virtual self-paced caregiver training modules. Review data monthly to strategize how to increase caregiver engagement in these modules. • Objective 3.2: Facilitate a monthly in person support group for caregivers where they can share success stories and challenges, share information regarding experiences with HCBS. Respite day care will be available for their loved one if needed. • Objective 3.3: Do caregiver assessments every 6 months to stay connected to the caregiver and knowledgeable about their needs. Direct and/or Contracted IIIE Services CATEGORIES (16 total) 1 2 3 Family Caregivers - Caregivers of Older Adults and Adults who are caring for an individual of any age with Alzheimer’s disease or a related disorder with neurological and organic brain dysfunction. Proposed Units of Service Required Goal #(s) Required Objective #(s) Caregiver Access Case Management Total hours Required Goal #(s) Required Objective #(s) 2024-2025 200 2, 3 2025-2026 2026-2027 2027-2028 824 Page 47 of 84 Caregiver Access Information & Assistance Total Contacts Required Goal #(s) Required Objective #(s) 2024-2025 707 2, 3 2025-2026 2026-2027 2027-2028 Caregiver Information Services # Of activities and Total est. audience (contacts) for above: Required Goal #(s) Required Objective #(s) 2024-2025 # Of activities 41 and Total est. audience (contacts) for above: 381 2, 3 2025-2026 # Of activities and Total est. audience (contacts) for above: 2026-2027 # Of activities and Total est. audience (contacts) for above: 2027-2028 # Of activities and Total est. audience (contacts) for above: Caregiver Respite In- Home Total hours Required Goal #(s) Required Objective #(s) 2024-2025 476 2, 3 2025-2026 2026-2027 2027-2028 Caregiver Respite Other Total hours Required Goal #(s) Required Objective #(s) 2024-2025 1,451 2, 3 2025-2026 2026-2027 2027-2028 Caregiver Respite Out-of-Home Day Care Total hours Required Goal #(s) Required Objective #(s) 2024-2025 N/A N/A 2025-2026 2026-2027 2027-2028 825 Page 48 of 84 Caregiver Respite Out-of-Home Overnight Care Total hours Required Goal #(s) Required Objective #(s) 2024-2025 N/A N/A 2025-2026 2026-2027 2027-2028 Caregiver Supplemental Services Assistive Technologies Total Occurrences Required Goal #(s) Required Objective #(s) 2024-2025 60 2, 3 2025-2026 2026-2027 2027-2028 Caregiver Supplemental Services Caregiver Assessment Total hours Required Goal #(s) Required Objective #(s) 2024-2025 659 2, 3 2025-2026 2026-2027 2027-2028 Caregiver Supplemental Services Caregiver Registry Total Occurrences Required Goal #(s) Required Objective #(s) 2024-2025 N/A N/A 2025-2026 2026-2027 2027-2028 Caregiver Supplemental Services Consumable Supplies Total occurrences Required Goal #(s) Required Objective #(s) 2024-2025 N/A N/A 2025-2026 2026-2027 2027-2028 826 Page 49 of 84 Caregiver Supplemental Services Home Modifications Total occurrences Required Goal #(s) Required Objective #(s) 2024-2025 140 2, 3 2025-2026 2026-2027 2027-2028 Caregiver Supplemental Services Legal Consultation Total contacts Required Goal #(s) Required Objective #(s) 2024-2025 N/A N/A 2025-2026 2026-2027 2027-2028 Caregiver Support Groups Total sessions Required Goal #(s) Required Objective #(s) 2024-2025 2,223 2, 3 2025-2026 2026-2027 2027-2028 Caregiver Support Training Total hours Required Goal #(s) Required Objective #(s) 2024-2025 732 2, 3 2025-2026 2026-2027 2027-2028 Caregiver Support Counseling Total hours Required Goal #(s) Required Objective #(s) 2024-2025 436 2, 3 2025-2026 2026-2027 2027-2028 827 Page 50 of 84 Direct and/or Contracted IIIE Services- Older Relative Caregivers CATEGORIES (16 total) 1 2 3 Older Relative Caregivers Proposed Units of Service Required Goal #(s) Required Objective #(s) Caregiver Access Case Management Total hours Required Goal #(s) Required Objective #(s) 2024-2025 371 2, 3 2025-2026 2026-2027 2027-2028 Caregiver Access Information & Assistance Total hours Required Goal #(s) Required Objective #(s) 2024-2025 600 2, 3 2025-2026 2026-2027 2027-2028 Caregiver Information Services # Of activities and Total est. audience (contacts) for above Required Goal #(s) Required Objective #(s) 2024-2025 # Of activities: Total est. audience for above: 2025-2026 # Of activities: Total est. audience for above: 2026-2027 # Of activities: Total est. audience for above: 2027-2028 # Of activities: Total est. audience for above: Caregiver Respite In- Home Total hours Required Goal #(s) Required Objective #(s) 2024-2025 N/A N/A 2025-2026 2026-2027 2027-2028 828 Page 51 of 84 Caregiver Respite Other Total hours Required Goal #(s) Required Objective #(s) 2024-2025 N/A N/A 2025-2026 2026-2027 2027-2028 Caregiver Respite Out-of-Home Day Care Total hours Required Goal #(s) Required Objective #(s) 2024-2025 400 2, 3 2025-2026 2026-2027 2027-2028 Caregiver Respite Out-of-Home Overnight Care Total hours Required Goal #(s) Required Objective #(s) 2024-2025 N/A N/A 2025-2026 2026-2027 2027-2028 Caregiver Supplemental Services Assistive Technologies Total Occurrences Required Goal #(s) Required Objective #(s) 2024-2025 N/A N/A 2025-2026 2026-2027 2027-2028 Caregiver Supplemental Services Caregiver Assessment Total hours Required Goal #(s) Required Objective #(s) 2024-2025 N/A N/A 2025-2026 2026-2027 2027-2028 829 Page 52 of 84 Caregiver Supplemental Services Caregiver Registry Total Occurrences Required Goal #(s) Required Objective #(s) 2024-2025 N/A N/A 2025-2026 2026-2027 2027-2028 Caregiver Supplemental Services Consumable Supplies Total occurrences Required Goal #(s) Required Objective #(s) 2024-2025 N/A N/A 2025-2026 2026-2027 2027-2028 Caregiver Supplemental Services Home Modifications Total occurrences Required Goal #(s) Required Objective #(s) 2024-2025 N/A N/A 2025-2026 2026-2027 2027-2028 Caregiver Supplemental Services Legal Consultation Total contacts Required Goal #(s) Required Objective #(s) 2024-2025 N/A N/A 2025-2026 2026-2027 2027-2028 Caregiver Support Groups Total sessions Required Goal #(s) Required Objective #(s) 2024-2025 200 2, 3 2025-2026 2026-2027 2027-2028 830 Page 53 of 84 Caregiver Support Training Total hours Required Goal #(s) Required Objective #(s) 2024-2025 N/A N/A 2025-2026 2026-2027 2027-2028 Caregiver Support Counseling Total hours Required Goal #(s) Required Objective #(s) 2024-2025 N/A N/A 2025-2026 2026-2027 2027-2028 831 Page 54 of 84 PSA 7 HEALTH INSURANCE COUNSELING AND ADVOCACY PROGRAM (HICAP) SERVICE UNIT PLAN CCR Article 3, Section 7300(d) WIC § 9535(b) MULTIPLE PLANNING AND SERVICE AREA HICAPs (multi-PSA HICAP): Area Agencies on Aging (AAA) that are represented by a multi-PSA, HICAPs must coordinate with their “Managing” AAA to complete their respective PSA’s HICAP Service Unit Plan. CDA contracts with 26 AAAs to locally manage and provide HICAP services in all 58 counties. Four AAAs are contracted to provide HICAP services in multiple Planning and Service Areas (PSAs). The “Managing” AAA is responsible for providing HICAP services in a way that is equitable among the covered service areas. HICAP PAID LEGAL SERVICES: Complete this section if HICAP Legal Services are included in the approved HICAP budget. STATE & FEDERAL PERFORMANCE TARGETS: The HICAP is assessed based on State and Federal Performance Measures. AAAs should set targets in the service unit plan that meet or improve on each PM displayed on the HICAP State and Federal Performance Measures tool located online at: https://www.aging.ca.gov/Providers_and_Partners/Area_Agencies_on_Aging/Planning/ HICAP PMs are calculated from county-level data for all 33 PSAs. HICAP State and Federal PMs, include: ➢ PM 1.1 Clients Counseled: Number of finalized Intakes for clients/ beneficiaries that received HICAP services ➢ PM 1.2 Public and Media Events (PAM): Number of completed PAM forms categorized as “interactive” events ➢ PM 2.1 Client Contacts: Percentage of one-on-one interactions with any Medicare beneficiaries ➢ PM 2.2 PAM Outreach Contacts: Percentage of persons reached through events categorized as “interactive” ➢ PM 2.3 Medicare Beneficiaries Under 65: Percentage of one -on-one interactions with Medicare beneficiaries under the age of 65 ➢ PM 2.4 Hard-to-Reach Contacts: Percentage of one-on-one interactions with “hard-to- reach” Medicare beneficiaries designated as, • PM 2.4a Low-income (LIS) • PM 2.4b Rural • PM 2.4c English Second Language (ESL) ➢ PM 2.5 Enrollment Contacts: Percentage of contacts with one or more qualifying enrollment topics discussed HICAP service-level data are reported in CDA’s Statewide HICAP Automated Reporting Program (SHARP) system per reporting requirements. 832 Page 55 of 84 SECTION 1: STATE PERFORMANCE MEASURES HICAP Fiscal Year (FY) PM 1.1 Clients Counseled (Estimated) Goal Numbers 2024-2025 4,000 3 2025-2026 2026-2027 2027-2028 HICAP Fiscal Year (FY) PM 1.2 Public and Media Events (PAM) (Estimated) Goal Numbers 2024-2025 100 3 2025-2026 2026-2027 2027-2028 SECTION 2: FEDERAL PERFORMANCE MEASURES HICAP Fiscal Year (FY) PM 2.1 Client Contacts (Interactive) Goal Numbers 2024-2025 6,000 3 2025-2026 2026-2027 2027-2028 HICAP Fiscal Year (FY) PM 2.2 PAM Outreach (Interactive) Goal Numbers 2024-2025 4,000 3 2025-2026 2026-2027 2027-2028 833 Page 56 of 84 HICAP Fiscal Year (FY) PM 2.3 Medicare Beneficiaries Under 65 Goal Numbers 2024-2025 800 3 2025-2026 2026-2027 2027-2028 HICAP Fiscal Year (FY) PM 2.4 Hard to Reach (Total) PM 2.4a LIS PM 2.4b Rural PM 2.4c ESL Goal Numbers 2024-2025 2,703 2,145 0 558 5,406 2025-2026 2026-2027 2027-2028 HICAP Fiscal Year (FY) PM 2.5 Enrollment Contacts (Qualifying) Goal Numbers 2024-2025 7,964 3 2025-2026 2026-2027 2027-2028 834 Page 57 of 84 SECTION 3: HICAP LEGAL SERVICES UNITS OF SERVICE (IF APPLICABLE)26 HICAP Fiscal Year (FY) PM 3.1 Estimated Number of Clients Represented Per FY (Unit of Service) Goal Numbers 2024-2025 10 3 2025-2026 2026-2027 2027-2028 HICAP Fiscal Year (FY) PM 3.2 Estimated Number of Legal Representation Hours Per FY (Unit of Service) Goal Numbers 2024-2025 35 3 2025-2026 2026-2027 2027-2028 HICAP Fiscal Year (FY) PM 3.3 Estimated Number of Program Consultation Hours Per FY (Unit of Service) Goal Numbers 2024-2025 9 3 2025-2026 2026-2027 2027-2028 8 Requires a contract for using HICAP funds to pay for HICAP Legal Services. 835 Page 58 of 84 PSA 7 SECTION 9. SENIOR CENTERS AND FOCAL POINTS COMMUNITY SENIOR CENTERS AND FOCAL POINTS LIST CCR Title 22, Article 3, Section 7302(a)(14), 45 CFR Section 1321.53(c), Older Americans Act Reauthorization Act of 2020, Section 306(a) and 102(21)(36) In the form below, provide the current list of designated community senior centers and focal points with addresses. This information must match the total number of senior centers and focal points reported in the Older Americans Act Performance System (OAAPS) State Performance Report (SPR) module of the California Aging Reporting System. Designated Community Focal Point Address Alcosta Senior Center 9300 Alcosta Boulevard, San Ramon 94582 Antioch Senior Center 415 W 2nd Street, Antioch, CA 94509 Brentwood Senior Center 193 Griffith Lane, Brentwood 94513 Concord Senior Center 2727 Parkside Circle, Concord 94518 Danville Senior Center 115 E. Prospect Avenue, Danville 94526 Hercules Senior Center 111 Civic Drive, Hercules, CA 94547 Lafayette Senior Services 500 St. Mary’s Road, Lafayette 94549 Martinez Senior Center 818 Green Street, Martinez, CA 94553 Oakley Senior Center 215 Second Street, Oakley 94561 Open House Senior Center 6500 Stockton Avenue, El Cerrito 94530 Pinole Senior Center 2500 Charles Street, Pinole 94564 Pittsburg Senior Center 300 Presidio Lane, Pittsburg, CA 94565 Pleasant Hill Senior Center 233 Gregory Lane, Pleasant Hill, CA 94523 Richmond Annex Senior Center 5801 Huntington Avenue, Richmond Richmond Senior Citizens Center 2525 Macdonald Avenue, Richmond, CA 94804 San Pablo Senior Center 1943 Church Lane, San Pablo, CA 94806 Walnut Creek Senior Center 1375 Civic Drive, Walnut Creek Senior Center Address Alcosta Senior Center 9300 Alcosta Boulevard, San Ramon 94582 Antioch Senior Center 415 W 2nd Street, Antioch, CA 94509 Bay Point/Ambrose Center 3105 Willow Pass Road, Bay Point 94565 Brentwood Senior Center 193 Griffith Lane, Brentwood 94513 Concord Senior Center 2727 Parkside Circle, Concord 94518 836 Page 59 of 84 Danville Senior Center 115 E. Prospect Avenue, Danville 94526 El Cerrito Senior Center 7007 Moeser Lane, El Cerrito 94530 Hercules Senior Center 111 Civic Drive, Hercules, CA 94547 Lafayette Senior Services 500 St. Mary’s Road, Lafayette 94549 Martinez Senior Center 818 Green Street, Martinez, CA 94553 North Richmond Senior Center 515 Silver Avenue, Richmond 94801 Oakley Senior Center 215 Second Street, Oakley 94561 Open House Senior Center 6500 Stockton Avenue, El Cerrito 94530 Pinole Senior Center 2500 Charles Street, Pinole 94564 Pittsburg Senior Center 300 Presidio Lane, Pittsburg, CA 94565 Pleasant Hill Senior Center 233 Gregory Lane, Pleasant Hill, CA 94523 Richmond Annex Senior Center 5801 Huntington Avenue, Richmond Richmond Senior Citizens Center 2525 Macdonald Avenue, Richmond, CA 94804 Rodeo Senior Center 189 Parker Avenue, Rodeo 94547 San Pablo Senior Center 1943 Church Lane, San Pablo, CA 94806 Walnut Creek Senior Center 1375 Civic Drive, Walnut Creek 837 Page 60 of 84 PSA 7 SECTION 10. FAMILY CAREGIVER SUPPORT PROGRAM Notice of Intent for Non-Provision of FCSP Multifaceted Systems of Support Services Older Americans Act Reauthorization Act of 2020, Section 373(a) and (b) 2024-2028 Four-Year Planning Cycle Based on the AAA’s needs assessment and subsequent review of current support needs and services for family caregivers, indicate what services the AAA intends to provide using Title IIIE and/or matching FCSP funds for both. Check YES or NO for each of the services* identified below and indicate if the service will be provided directly or contracted. If the AAA will not provide at least one service subcategory for each of the five main categories, a justification for services not provided is required in the space below. Family Caregiver Services Category 2024-2025 2025-2026 2026-2027 2027-2028 Caregiver Access Case Management Information and Assistance Yes Direct Yes Contract No Yes Direct Yes Contract No Yes Direct Yes Contract No Yes Direct Yes Contract No Caregiver Information Services Information Services Yes Direct Yes Contract No Yes Direct Yes Contract No Yes Direct Yes Contract No Yes Direct Yes Contract No Caregiver Support Training Support Groups Counseling Yes Direct Yes Contract No Yes Direct Yes Contract No Yes Direct Yes Contract No Yes Direct Yes Contract No Caregiver Respite In Home Out of Home (Day) Out of Home (Overnight) Other: Personal Care, Homemaker Yes Direct Yes Contract No Yes Direct Yes Contract No Yes Direct Yes Contract No Yes Direct Yes Contract No Caregiver Supplemental Legal Consultation Consumable Supplies Home Modifications Assistive Technology Other (Assessment) Other (Registry) Yes Direct Yes Contract No Yes Direct Yes Contract No Yes Direct Yes Contract No Yes Direct Yes Contract No 838 Page 61 of 84 Older Relative Caregiver Services Category 2024-2025 2025-2026 2026-2027 2027-2028 Caregiver Access Case Management Information and Assistance Yes Direct Yes Contract No Yes Direct Yes Contract No Yes Direct Yes Contract No Yes Direct Yes Contract No Caregiver Information Services Information Services Yes Direct Yes Contract No Yes Direct Yes Contract No Yes Direct Yes Contract No Yes Direct Yes Contract No Caregiver Support Training Support Groups Counseling Yes Direct Yes Contract No Yes Direct Yes Contract No Yes Direct Yes Contract No Yes Direct Yes Contract No Caregiver Respite In Home Out of Home (Day) Out of Home (Overnight) Other: Yes Direct Yes Contract No Yes Direct Yes Contract No Yes Direct Yes Contract No Yes Direct Yes Contract No Caregiver Supplemental Legal Consultation Consumable Supplies Home Modifications Assistive Technology Other (Assessment) Other (Registry) Yes Direct Yes Contract No Yes Direct Yes Contract No Yes Direct Yes Contract No Yes Direct Yes Contract No Justification: If any of the five main categories are NOT being provided please explain how the need is already being met in the PSA. If the justification information is the same, multiple service categories can be grouped in the justification statement. The justification must include the following: 1. Provider name and address. 2. Description of the service(s) they provide (services should match those in the CDA Service Category and Data Dictionary 3. Where is the service provided (entire PSA, certain counties)? 4. How does the AAA ensure that the service continues to be provided in the PSA without the use of Title IIIE funds Note: The AAA is responsible for ensuring that the information listed for these organizations is up to date. Please include any updates in the Area Plan Update process. Example of Justification: 1. Provider name and address: ABC Aging Services 1234 Helping Hand Drive City, CA Zip 2. Description of the service(s) they provide (services should match those in the CDA Service Category and Data Dictionary): This agency offers Supplemental Services/Home Modifications and Supplemental Services/Assistive Technologies. We can refer family caregivers in need of things such as shower grab bars, shower entry ramp, medication organizer/dispenser, iPad for virtual medical visits, etc. 839 Page 62 of 84 3. Where are the service is provided (entire PSA, certain counties, etc.)? Entire PSA 4. How does the AAA ensures that the service continues to be provided in the PSA without the use of Title IIIE funds? This agency is listed in our Information and Assistance Resource File as a non OAA community-based organization. The AAA updates the I&A resource file annually. During this process, the AAA calls the agency to confirm information is still accurate & up-to-date. JUSTIFICATION PSA 7 offers services in all five categories of Family Caregiver Services and provides services in three of the five categories of Older Relative Caregiver Services. For the categories of Caregiver Information and Caregiver Supplemental Services, the AAA subcontracts with the community- based providers listed below to ensure that services are available for older relative caregivers. Older relative caregivers will be referred to these agencies should need services. Information Services: the following agencies will provide Community Education and will serve caregivers throughout the PSA. 1. Alzheimer’s Association 2290 N. 1st Street, Suite 10 San Jose, CA 95131 2. Family Caregiver Alliance 101 Montgomery Street, Suite 2150 San Francisco, CA 94104 Caregiver Supplemental Services: the following agencies will provide services under this category. All providers listed below will serve caregivers throughout the PSA. 1. Home Modification and Assistive Technology Meals on Wheels Diablo Region 1300 Civic Drive Walnut Creek, CA 9596 2. Caregiver Assessment Alzheimer’s Association 2290 N. 1st Street, Suite 10 San Jose, CA 95131 Family Caregiver Alliance 101 Montgomery Street, Suite 2150 San Francisco, CA 94104 Jewish Family & Community Services 2484 Shattuck Avenue, Suite 210 Berkeley, CA 94704 840 Page 63 of 84 PSA 7 SECTION 11. LEGAL ASSISTANCE 2024-2028 Four-Year Area Planning Cycle This section must be completed and submitted annually. The Older Americans Act Reauthorization Act of 2020 designates legal assistance as a priority service under Title III B [42 USC §3026(a)(2)]12. CDA developed California Statewide Guidelines for Legal Assistance (Guidelines), which are to be used as best practices by CDA, AAAs and LSPs in the contracting and monitoring processes for legal services, and located at: https://aging.ca.gov/Providers_and_Partners/Legal_Services/#pp -gg 1. Based on your local needs assessment, what percentage of Title IIIB funding is allocated to Legal Services? Discuss: Seventeen percent of PSA 7’s IIIB funding is allocated to Legal Services. This allocation is based on the proposal received from PSA 7’s most recently issued RFP (2021) for Title IIIB. 2. How have your local needs changed in the past year(s)? Please identify any changes (include whether the change affected the level of funding and the difference in funding levels in the past four years). Discuss: Demand for services has remained high, concentrated most heavily on housing issues. Forty-nine percent of cases have been housing related, almost all related to eviction prevention. Rents continue to rise, and the percentage of the population experiencing homelessness aged 60 years or older is now at 34%. Legal Service Provider (LSP) is making every effort to bring services closer to the population it serves by coordinating clinics in the community, which increases costs to provide services. LSP expects to double these clinics in the coming year. The need to deliver services in languages other than English has increased. Recruiting bilingual staff has been a challenge. Legal Service Provider is exploring using volunteers to address this language gap. 3. How does the AAA’s contract/agreement with the Legal Services Provider(s) (LSPs) specify and ensure that the LSPs are expected to use the California Statewide Guidelines in the provision of OAA legal services? Discuss: The agreement with the LSP includes expectations to use the California Statewide Guidelines in the provision of OAA legal services. 4. How does the AAA collaborate with the Legal Services Provider(s) to jointly establish specific priority issues for legal services? What are the top four (4) priority legal issues in your PSA? Discuss: • Housing Preservation • Prevention of Elder Abuse • Access to Benefits, esp. Health care • Fraud and scams prevention 841 Page 64 of 84 5. How does the AAA collaborate with the Legal Services Provider(s) to jointly identify the target population? What is the targeted senior population and mechanism for reaching targeted groups in your PSA? Discuss: The AAA collaborates with the LSP, Contra Costa Senior Legal Services (CCSLS), to identify the target population. The target population is older adults with the greatest social and economic need. The mechanism for reaching them is through outreach and education at senior centers, nutrition sites, senior housing complexes, community events, and gathering places with diverse racial/ethnic populations, such as San Pablo and Bay Point. CCSLS distributes brochures about its services in English, Spanish, and several Asian languages. CCSLS employs Spanish-speaking staff and provides outreach at immigration fairs. Website can be accessed in many different languages (via Google translate) and use of a language line for other languages (recently Farsi and Hindi). The CCSLS recently conducted a study identifying zip codes with the highest proportion of indigent elders and are targeting partners and facilities in those areas for services. Additionally, CCSLS collaborates with Ombudsman Services (Empowered Aging) to reach long-term care facility residents. 6. How many legal assistance service providers are in your PSA? Complete table below. Fiscal Year # of Legal Assistance Services Providers Did the number of service providers change? If so please explain 2024-2025 1 No 2025-2026 2026-2027 2027-2028 7. What methods of outreach are Legal Services Providers using? Discuss: The LSP conducts outreach through an accessible website, which includes a video describing its services. The LSP also has a blog. The LSP relies on frequent in-person and virtual outreach (over 50 events in the last year), ongoing Google Ads campaigns, flyer distribution at senior centers, food bank pantry sites, and Home-Delivered Meal clients. In addition, referrals are received from Adult Protective Services, Family Justice Centers, Empowered Aging (LTC ombudsman Services), Contra Costa Bar Association, senior centers, Information & Assistance, etc. 12 For Information related to Legal Services, contact Jeremy A. Avila at 916 419-7500 or Jeremy.Avila@aging.ca.gov 842 Page 65 of 84 8. What geographic regions are covered by each provider? Complete table below: Fiscal Year Name of Provider Geographic Region covered 2024-2025 a. Contra Costa Senior Legal Services b. c. a. Contra Costa County b. c. 2025-2026 a. b. c. a. b. c. 2026-2027 a. b. c. a. b. c. 2027-2028 a. b. c. a. b. c. 9. Discuss how older adults access Legal Services in your PSA and whether they can receive assistance remotely (e.g., virtual legal clinics, phone, U.S. Mail, etc.). Discuss: Older adults in PSA 7 can access Legal Services at senior centers LSP’s office in person or by telephone. LSP also conducts virtual and in-person clinics at senior housing sites, assisted living facilities, and at client’s home if they are homebound and in need of immediate help. 10. Identify the major types of legal issues that are handled by the Title IIIB legal provider(s) in your PSA (please include new legal problem trends in your area). Discuss: The following are legal issues handled by the Title IIIB LSP in PSA 7: • Eviction and other housing issues: assists seniors with problems relating to housing, including assistance with publicly subsidized housing, eviction defense, improving housing conditions, lockouts and utility shut offs. • Elder abuse: assists victims of abuse to enforce their rights against their abusers. Services include advising seniors about financial elder abuse, fraud and senior scams, assistance with obtaining Elder Abuse Restraining Orders, and advising and assisting clients victimized by identity theft or fraud. • Consumer and individual rights: advises debtors about their rights, assists with debt collector lawsuits, and finds resolution for some contract disputes. • Public Benefits: assists with waivers and reconsiderations in SSI overpayment matters. • Planning for incapacity: engages in planning for incapacity by drafting durable power of attorney and Advance Health Care Directives. 843 Page 66 of 84 11. What are the barriers to accessing legal assistance in your PSA? Include proposed strategies for overcoming such barriers. Discuss: The LSP is small and has a limited ability to conduct outreach in languages other than Spanish and English. As a result of a survey about access to its services, the LSP has increased the accessibility of services remotely and also increased its presence in localities far removed from the physical office. Volunteers can help surmount both geographical and linguistic barriers and increased efforts are being made to recruit more volunteers. Seniors also have difficulty with transportation. While services are available by telephone, many legal issues require review of documents or in-person assessment of capacity. The LSP is collaborating with other agencies, such as the Family Justice Center, to provide services in the county's western and eastern regions. 12. What other organizations or groups does your legal service provider coordinate services with? Discuss: The Legal Service Provider coordinates services with Adult Protective Services, Family Justice Centers, Ombudsman Services (Empowered Aging), Contra Costa Bar Association, senior centers, Information & Assistance, Meals on Wheels Diablo Region, etc. In addition, it collaborates with partner agencies on many projects, including the Elder Abuse Prevention Project and the Abuse in Later Life Program, East County Senior Resource Initiative, East Contra Costa County Alliance, etc. 844 Page 67 of 84 PSA 7 SECTION 12. DISASTER PREPAREDNESS Disaster Preparation Planning Conducted for the 2024-2028 Planning Cycle Older Americans Act Reauthorization Act of 2020, Section 306(a)(17); 310, CCR Title 22, Sections 7529 (a)(4) and 7547, W&I Code Division 8.5, Sections 9625 and 9716, CDA Standard Agreement, Exhibit E, Article 1, 22-25, Program Memo 10-29(P) 1. Describe how the AAA coordinates its disaster preparedness plans, policies, and procedures for emergency preparedness and response as required in OAA, Title III, Section 310 with: • local emergency response agencies, • relief organizations, • state and local governments, and • other organizations responsible 2. Identify each of the local Office of Emergency Services (OES) contact person(s) within the PSA that the AAA will coordinate with in the event of a disaster (add additional information as needed for each OES within the PSA): Name Title Telephone E-Mail Rick Kovar OES Manager Office: 925-655-0123 Cell: rkovar@so.cccounty.us Julie Cavallero Senior Emergency Planning Coordinator Office: 925-655-0116 Cell: Jcava001@so.cccounty.us 3. Identify the Disaster Response Coordinator within the AAA: Name Title Telephone E-Mail Frank Latcham Senior Staff Assistant Office: 925-655-4384 Cell: flatcham@ehsd.cccounty.us 4. List critical services the AAA will continue to provide to the participants after a disaster and describe how these services will be delivered (i.e., Wellness Checks, Information, Nutrition programs): Critical Services How Delivered? A Home-Delivered Meal Program A AAA staff will help deliver meals. B Ombudsman Services B AAA to ensure that contractor continues to provide services to facility residents during a disaster. AAA to provide support to contractor. C Congregate Meal Program (if safe to open) C AAA staff will help serve meals. 845 Page 68 of 84 D Information & Assistance D Services will continue after a disaster. The program’s platform is online and can be accessed remotely by Social Workers (call center staff). Clients can continue to call the central intake phone number, and staff can pick-up the call from any location. 5. List critical services the AAA will provide to its operations after a disaster and describe how these services will be delivered (i.e., Cyber Attack, Fire at your building, Evacuation of site, Employee needs) 6. List critical resources the AAA needs to continue operations. • Communication – telephone, e-mail, cell • Funding – access to emergency funds as needed to continue operations and to ensure subcontractors/providers have funds needed to continue operations. • Alternative site – if location is not accessible or safe to occupy, alternative site should be available to continue operations. 7. List any agencies or private/non-government organizations with which the AAA has formal or nonformal emergency preparation or response agreements. (contractual or MOU) The AAA is part of the Contra Costa County Employment and Human Services Department (EHSD), which is responsible for care and shelter in the event of a major disaster. EHSD has formal agreements with the American Red Cross, Contra Costa County Office of Emergency Services, Contra Costa County Health Department, and Contra Costa Sherriff’s Department. Critical Services How Delivered? A Emergency shelters A County employees will staff shelters. B Information & Assistance B Services will continue after a disaster. The program’s platform is online and can be accessed remotely by Social Workers (call center staff). Clients can continue to call the central intake phone number, and staff can pick- up the call from any location. C Home-Delivered Meal Program C Service is subcontracted to community-based agencies. AAA monitors providers’ disaster/ continuity of operations plan, retains a copy of agency plans, and ensures the plan is followed during and after a disaster. AAA will remain accessible through its I&A line. D Ombudsman Services D Service is subcontracted to a community- based agency. AAA monitors provider’s disaster/ continuity of operations plan, retains a copy of agency plan, and ensures the plan is followed during and after a disaster. AAA will remain accessible through its I&A line. 846 Page 69 of 84 8. Describe how the AAA will: • Identify vulnerable populations: • Identify possible needs of the participants before a disaster event (PSPS, Flood, Earthquake, ETC) • Follow up with vulnerable populations after a disaster event. Identify vulnerable populations - The AAA utilizes information obtained from the In-Home Support Services program, GetCare home-delivered meal client data, and the aging network in Contra Costa County to identify vulnerable at -risk individuals. The aging network consists of a collaboration of Ombudsman Services, AAA contractors, and non -profit organizations whose purposes is to serve and advocate for older adults. Follow-up with these vulnerable populations after a disaster event - Protocols are in place to identify at risk populations and arrange for shelter care for those with special needs. AAA works with the Ombudsman Program to ensure skilled nursing facilities, assisted living facilities, and residential care homes provide for their clients, residents, and patients during and after a disaster. 9. How is disaster preparedness training provided? • AAA to participants and caregivers • To staff and subcontractors The AAA ensures the preparedness of its organization and staff to meet the challenges of a disaster. The main responsibility of the AAA is to support the emergency management community to ensure that the disaster-related needs of older adults and persons with disabilities receive access to overall community disaster planning services. The AAA is part of the Contra Costa County structure and therefore conforms to the County’s overall plan for disaster response and preparedness. One element of the County’s pl an enforces the requirement of County staff, including AAA staff, to serve as official disaster preparedness workers in accordance with Section 3100 of the California Government Code. 847 Page 70 of 84 PSA 7 SECTION 13. NOTICE OF INTENT TO PROVIDE DIRECT SERVICES CCR Article 3, Section 7320 (a)(b) and 42 USC Section 3027(a)(8)(C) If a AAA plans to directly provide any of the following services, it is required to provide a description of the methods that will be used to assure that target populations throughout the PSA will be served. Check if not providing any of the below-listed direct services. Check applicable direct services Check each applicable Fiscal Year Title IIIB 24-25 25-26 26-27 27-28 Information and Assistance Case Management Outreach ` Program Development Coordination Long Term Care Ombudsman Title IIID 24-25 25-26 26-27 27-28 Health Promotion – Evidence-Based Title IIIE9 24-25 25-26 26-27 27-28 Information Services Access Assistance Support Services Respite Services Supplemental Services Title VII 24-25 25-26 26-27 27-28 Long Term Care Ombudsman Title VII 24-25 25-26 26-27 27-28 Prevention of Elder Abuse, Neglect, and Exploitation. Describe methods to be used to ensure target populations will be served throughout the PSA. The AAA will ensure that subcontractors have an outreach plan that includes activities that focus on reaching target populations. During the monitoring of subcontractors, AAA staff will review services provided to target populations via records of the demographic profile of clients served. Additionally, in setting contract agreements with providers, the AAA requires that service plans include a measurable objective specific to reaching the target populations. 8 Refer to CDA Service Categories and Data Dictionary. 848 Page 71 of 84 PSA 7 SECTION 14. REQUEST FOR APPROVAL TO PROVIDE DIRECT SERVICES Complete and submit for CDA approval each direct service not specified previously. The request for approval may include multiple funding sources for a specific service. Check box if not requesting approval to provide any direct services. Identify Service Category: Title IIIC-1 Congregate Meal Program and HICAP Check applicable funding source:9 IIIIB IIIC-1 IIIC-2 IIIE VII HICAP Request for Approval Justification: Necessary to Assure an Adequate Supply of Service OR More cost effective if provided by the AAA than if purchased from a comparable service provider. Check all fiscal year(s) the AAA intends to provide service during this Area Plan cycle. FY 24-25 FY 25-26 FY 26-27 FY 27-28 Provide: documentation below that substantiates this request for direct delivery of the above stated service10: 9 Section 15 does not apply to Title V (SCSEP). 10 For a HICAP direct services waiver, the managing AAA of HICAP services must document that all affected AAAs agree. 849 Page 72 of 84 PSA 7 SECTION 15. GOVERNING BOARD GOVERNING BOARD MEMBERSHIP 2024-2028 Four-Year Area Plan Cycle CCR Article 3, Section 7302(a)(11) Total Number of Board Members: Name and Title of Officers: Office Term Expires: Federal Glover, District V - Chair December 2025 Candace Anderson, District II – Vice-Chair December 2025 Names and Titles of All Members: Board Term Expires: John Gioia, District I December 2027 Candace Anderson, District II December 2025 Diane Burgis, District III December 2025 Ken Carlson, District IV December 2027 Federal Glover, District V December 2025 Explain any expiring terms – have they been replaced, renewed, or other? 850 Page 73 of 84 PSA 7 SECTION 16. ADVISORY COUNCIL ADVISORY COUNCIL MEMBERSHIP 2024-2028 Four-Year Planning Cycle Older Americans Act Reauthorization Act of 2020 Section 306(a)(6)(D) 45 CFR, Section 1321.57 CCR Article 3, Section 7302(a)(12) Total Council Membership (include vacancies) 40 Number and Percent of Council Members over age 60 20 80 % Council 60+ % Of PSA's % on Race/Ethnic Composition 60+Population Advisory Council White 61% 80% Hispanic 13% 0% Black 8% 12% Asian/Pacific Islander 0.5% 8% Native American/Alaskan Native 0.2% 0% Other 17.3% 4% Name and Title of Officers: Office Term Expires: Jill Kleiner, Member-At-Large #19, President September 30, 2025 James Donnelly, Town of Danville Representative, Vice- President September 30, 2025 Candace Evans, Secretary/Treasurer September 30, 2025 Name and Title of other members: Office Term Expires: Michelle Berman, City of Clayton Representative September 30, 2025 Logan Robertson, Member-At-Large #15 September 30, 2024 Cate Burkhart, City of Richmond Representative September 30, 2024 Deborah Card, Member-At-Large #5 September 30, 2024 Kevin Donovan, Member-At-Large #17 September 30, 2024 Jennifer Doran, City of Hercules Representative September 30, 2024 Rudy Fernandez, City of Antioch Representative September 30, 2024 Jody Iorns, City of Martinez Representative September 30, 2025 Carol Kehoe, City of El Cerrito Representative September 30, 2024 Shirley Krohn, Member-At-Large #2 September 30, 2024 George Lee, Member-At-Large #8 September 30, 2024 Steve Lipson, Member-At-Large #6 September 30, 2024 851 Page 74 of 84 Antonio Shelly, Member-At-Large #12 September 30, 2024 Brian O’Toole, Member-At-Large #16 September 30, 2025 Thomas Lang, Member-At-Large #1 September 30, 2024 Roger Boaz, Member-At-Large #13 September 30, 2024 Michael Rigsby, City of Oakley Representative September 30, 2025 Sam Sakai-Miller, Member-At-Large #20 September 30, 2024 Sara Shafiabady, Member-At-Large #4 September 30, 2024 Terri Tobey, Member-At-Large #10 September 30, 2024 Lorna Van Ackeren, City of Pleasant Hill Representative September 30, 2025 Michael Wener, Member-At-Large #18 September 30, 2024 Dennis Yee, Member-At-Large #14 September 30, 2024 Mike Awadalla, Member-At-Large # 7 September 30, 2024 Francisco Benavides, City of Moraga Representative September 30, 2025 Eric Britz, City of Brentwood Representative September 30, 2025 Marilyn Fowler, City of Concord Representative September 30, 2025 Michelle Hayes, Member-At-Large #3 September 30, 2025 Denis Kalm, City of Walnut Creek Representative September 30, 2025 Lori Magistrado, City of Pinole Representative September 30, 2024 Richard Morisky, City of Lafayette Representative September 30, 2025 Julie Ortega, Member-At-Large #9 September 30, 2025 Carol Shaefer, Member-At-Large #11 September 30, 2025 ALTERNATE(S): Michael Castillo, Alternate #1 September 30, 2025 852 Page 75 of 84 Indicate which member(s) represent each of the “Other Representation” categories listed below. Yes No Representative with Low Income Representative with a Disability Supportive Services Provider Health Care Provider Local Elected Officials Persons with Leadership Experience in Private and Voluntary Sectors Yes No Additional Other (Optional) Family Caregiver, including older relative caregiver Tribal Representative LQBTQ Identification Veteran Status Other_______________________________ Explain any “No” answer(s): Explain what happens when term expires, for example, are the members permitted to remain in their positions until reappointments are secured? Have they been replaced, renewed or other? Membership on the Advisory Council on Aging is not term limited. When a member’s term expires, they have an opportunity to reapply for reappointment. When a member’s seat becomes vacant, it remains unoccupied until an appointment is secured. Briefly describe the local governing board’s process to appoint Advisory Council members: The County Board of Supervisors is the AAA’s governing board. The AAA is under the County Employment and Human Services Department (EHSD). Nominations on the Advisory Council on Aging are vetted by the EHSD Director and presented to the Board’s Family and Human Services (FHS) Committee for approval. Once approved by the FHS, nominations are presented to the Board for approval of the appointment. 853 Page 76 of 84 PSA 7 SECTION 17. MULTIPURPOSE SENIOR CENTER ACQUISITION OR CONSTRUCTION COMPLIANCE REVIEW11 CCR Title 22, Article 3, Section 7302(a)(15) 20-year tracking requirement No. Title IIIB funds not used for Acquisition or Construction. Yes. Title IIIB funds used for Acquisition or Construction. Title III Grantee and/or Senior Center (complete the chart below): Title III Grantee and/or Senior Center Type Acq/Const IIIB Funds Awarded % Total Cost Recapture Period Begin Recapture Period End Compliance Verification State Use Only Name: Address: Name: Address: Name: Address: Name: Address: 11 Acquisition is defined as obtaining ownership of an existing facility (in fee simple or by lease for 10 years or more) for us e as a Multipurpose Senior Center. 854 Page 77 of 84 PSA 7 SECTION 18. ORGANIZATIONAL CHART 855 Page 78 of 84 PSA 7 SECTION 19. ASSURANCES Pursuant to the Older Americans Act Reauthorization Act of 2020, (OAA), the Area Agency on Aging assures that it will: A. Assurances 1. OAA 306(a)(2) Provide an adequate proportion, as required under Older Americans Act Reauthorization Act of 2020 Section 307(a)(2), of the amount allotted for part B to the planning and service area will be expended for the delivery of each of the following categories of services— (A) services associated with access to services (transportation, health services (including mental and behavioral health services) outreach, information and assistance, (which may include information and assistance to consumers on availability of services under part B and how to receive benefits under and participate in publicly supported programs for which the consumer may be eligible) and case management services); (B) in-home services, including supportive services for families of older individuals with Alzheimer’s disease and related disorders with neurological and organic brain dysfunction; and (C) legal assistance; and assurances that the area agency on aging will report annually to the State agency in detail the amount of funds expended for each such category during the fiscal year most recently concluded; 2. OAA 306(a)(4)(A)(i)(I-II) (I) provide assurances that the area agency on aging will - (aa) set specific objectives, consistent with State policy, for providing services to older individuals with greatest economic need, older individuals with greatest social need, and older individuals at risk for institutional placement; (bb) include specific objectives for providing services to low-income minority older individuals, older individuals with limited English proficiency, and older individuals residing in rural areas; and; (II) include proposed methods to achieve the objectives described in (aa) and (bb) of subclause (I); 3. OAA 306(a)(4)(A)(ii) Include in each agreement made with a provider of any service under this title, a requirement that such provider will— (I) specify how the provider intends to satisfy the service needs of low-income minority individuals, older individuals with limited English proficiency, and older individuals residing in rural areas in the area served by the provider; (II) to the maximum extent feasible, provide services to low-income minority individuals, older individuals with limited English proficiency, and older individuals residing in rural areas in accordance with their need for such services; and (III) meet specific objectives established by the area agency on aging, for providing services to low-income minority individuals, older individuals with limited English 856 Page 79 of 84 proficiency, and older individuals residing in rural areas within the planning and service area. 4. OAA 306(a)(4)(A)(iii) With respect to the fiscal year preceding the fiscal year for which such plan is prepared— (I) identify the number of low-income minority older individuals in the planning and service area. (II) describe the methods used to satisfy the service needs of such minority older individuals; and (III) provide information on the extent to which the area agency on aging met the objectives described in assurance number 2. 5. OAA 306(a)(4)(B) Use outreach efforts that — (i) identify individuals eligible for assistance under this Act, with special emphasis on— (I) older individuals residing in rural areas. (II) older individuals with greatest economic need (with particular attention to low - income minority individuals and older individuals residing in rural areas); (III) older individuals with greatest social need (with particular attention to low- income minority individuals and older individuals residing in rural areas); (IV) older individuals with severe disabilities. (V) older individuals with limited English proficiency. (VI) older individuals with Alzheimer’s disease and related disorders with neurological and organic brain dysfunction (and the caretakers of such individuals); and (VII) older individuals at risk for institutional placement, specifically including survivors of the Holocaust; and (ii) inform the older individuals referred to in sub-clauses (I) through (VII) of clause (i), and the caretakers of such individuals, of the availability of such assistance; 6. OAA 306(a)(4)(C) Contain an assurance that the Area Agency on Aging will ensure that each activity undertaken by the agency, including planning, advocacy, and systems development, will include a focus on the needs of low-income minority older individuals and older individuals residing in rural areas; 7. OAA 306(a)(5) Provide assurances that the Area Agency on Aging will coordinate planning, identification, assessment of needs, and provision of services for older individuals with disabilities, with particular attention to individuals with severe disabilities, and individuals at risk for institutional placement with agencies that develop or provide services for individuals with disabilities; 8. OAA 306(a)(6)(I) Describe the mechanism(s) for assuring that each Area Plan will include information detailing how the Area Agency will, to the extent feasible, coordinate with the State agency to disseminate information about the State assistive technology entity and acce ss to assistive 857 Page 80 of 84 technology options for serving older individuals. 9. OAA 306(a)(9)(A)-(B) (A) Provide assurances that the Area Agency on Aging, in carrying out the State Long-Term Care Ombudsman program under 307(a)(9), will expend not less than the total amount of funds appropriated under this Act and expended by the agency in fiscal year 20 19 in carrying out such a program under this title; (B) funds made available to the Area Agency on Aging pursuant to section 712 shall be used to supplement and not supplant other Federal, State, and local funds expended to support activities described in section 712; 10. OAA 306(a)(11) Provide information and assurances concerning services to older individuals who are Native Americans (referred to in this paragraph as ‘‘older Native Americans’’), including— (A) information concerning whether there is a significant population of older Native Americans in the planning and service area and if so, an assurance that the area agency on aging will pursue activities, including outreach, to increase access of those older Native Americans to programs and benefits provided under this title; (B) An assurance that the Area Agency on Aging will to the maximum extent practicable, coordinate the services the agency provides under this title with services provided under title VI; and (C) An assurance that the Area Agency on Aging will make services under the area plan available, to the same extent as such services are available to older individuals within the planning and service area, to older Native Americans. 11. OAA 306(a)(13)(A-E) (A) maintain the integrity and public purpose of services provided, and service providers, under this title in all contractual and commercial relationships; (B) disclose to the Assistant Secretary and the State agency— (i) the identity of each nongovernmental entity with which such agency has a contract or commercial relationship relating to providing any service to older individuals; and (ii) the nature of such contract or such relationship. (C) demonstrate that a loss or diminution in the quantity or quality of the services provided, or to be provided, under this title by such agency has not resulted and will not result from such contract or such relationship; (D) demonstrate that the quantity or quality of the services to be provided under this title by such agency will be enhanced as a result of such contract or such relationship; and (E) on the request of the Assistant Secretary or the State, for the purpose of monitoring compliance with this Act (including conducting an audit), disclose all sources and expenditures of funds such agency receives or expends to provide services to older individuals; 12. 306(a)(14) Provide assurances that preference in receiving services under this Title will not be given by the Area Agency on Aging to particular older individuals as a result of a contract or 858 Page 81 of 84 commercial relationship that is not carried out to implement this title; 13. 306(a)(15) Provide assurances that funds received under this title will be used— (A) to provide benefits and services to older individuals, giving priority to older individuals identified in Section 306(a)(4)(A)(i); and (B) in compliance with the assurances specified in Section 306(a)(13) and the limitations specified in Section 212; 14. OAA 305(c)(5) In the case of a State specified in subsection (b)(5), the State agency shall provide assurance, determined adequate by the State agency, that the Area Agency on Aging will have the ability to develop an area plan and to carry out, directly or through contractual or other arrangements, a program in accordance with the plan within the planning and service area. 15. OAA 307(a)(7)(B) i. no individual (appointed or otherwise) involved in the designation of the State agency or an Area Agency on Aging, or in the designation of the head of any subdivision of the State agency or of an Area Agency on Aging, is subject to a conflict of interest prohibited under this Act; ii. no officer, employee, or other representative of the State agency or an Area Agency on Aging is subject to a conflict of interest prohibited under this Act; and iii. mechanisms are in place to identify and remove conflicts of interest prohibited under this Act. 16. OAA 307(a)(11)(A) i. enter into contracts with providers of legal assistance, which can demonstrate the experience or capacity to deliver legal assistance; ii. include in any such contract provisions to assure that any recipient of funds under division (i) will be subject to specific restrictions and regulations promulgated under the Legal Services Corporation Act (other than restrictions and regulations governing eligibility for legal assistance under such Act and governing membership of local governing boards) as determined appropriate by the Assistant Secretary; and iii. attempt to involve the private bar in legal assistance activities authorized under this title, including groups within the private bar furnishing services to older individuals on a pro bono and reduced fee basis. 17. OAA 307(a)(11)(B) That no legal assistance will be furnished unless the grantee administers a program designed to provide legal assistance to older individuals with social or economic need and has agreed, if the grantee is not a Legal Services Corporation project grantee, t o coordinate its services with existing Legal Services Corporation projects in the planning and service area in order to concentrate the use of funds provided under this title on individuals with the greatest such need; and the Area Agency on Aging makes a finding, after assessment, pursuant to standards for service promulgated by the Assistant Secretary, that any grantee selected is the entity best able to provide the particular services. 859 Page 82 of 84 18. OAA 307(a)(11)(D) To the extent practicable, that legal assistance furnished under the plan will be in addition to any legal assistance for older individuals being furnished with funds from sources other than this Act and that reasonable efforts will be made to maintain existing levels of legal assistance for older individuals; and 19. OAA 307(a)(11)(E) Give priority to legal assistance related to income, health care, long-term care, nutrition, housing, utilities, protective services, defense of guardianship, abuse, neglect, and age discrimination. 20. OAA 307(a)(12)(A) Any Area Agency on Aging, in carrying out such services will conduct a program consistent with relevant State law and coordinated with existing State adult protective service activities for - i. public education to identify and prevent abuse of older individuals. ii. receipt of reports of abuse of older individuals. iii. active participation of older individuals participating in programs under this Act through outreach, conferences, and referral of such individuals to other social service agencies or sources of assistance where appropriate and consented to by the parties to be referred; and iv. referral of complaints to law enforcement or public protective service agencies where appropriate. 21. OAA 307(a)(15) If a substantial number of the older individuals residing in any planning and service area in the State are of limited English-speaking ability, then the State will require the Area Agency on Aging for each such planning and service area - (A) To utilize in the delivery of outreach services under Section 306(a)(2)(A), the services of workers who are fluent in the language spoken by a predominant number of such older individuals who are of limited English -speaking ability. (B) To designate an individual employed by the Area Agency on Aging, or available to such Area Agency on Aging on a full-time basis, whose responsibilities will include: i. taking such action as may be appropriate to assure that counseling assistance is made available to such older individuals who are of limited English-speaking ability in order to assist such older individuals in participating in programs and receiving assistance under this Act; and ii. providing guidance to individuals engaged in the delivery of supportive services under the area plan involved to enable such individuals to be aware of cultural sensitivities and to take into account effective linguistic and cultural differences. 22. OAA 307(a)(18) Conduct efforts to facilitate the coordination of community-based, long-term care services, pursuant to Section 306(a)(7), for older individuals who - (A) reside at home and are at risk of institutionalization because of limitations on their ability to function independently; (B) are patients in hospitals and are at risk of prolonged institutionalization; or (C) are patients in long-term care facilities, but who can return to their 860 Page 83 of 84 homes if community-based services are provided to them. 23. OAA 307(a)(26) Area Agencies on Aging will provide, to the extent feasible, for the furnishing of services under this Act, consistent with self-directed care. B. Code of Federal Regulations (CFR), Title 45 Requirements: 24. CFR [1321.53(a)(b)] (a) The Older Americans Act intends that the area agency on aging shall be the leader relative to all aging issues on behalf of all older persons in the planning and service area. This means that the area agency shall proactively carry out, under the leadership and direction of the State agency, a wide range of functions related to advocacy, planning, coordination, inter-agency linkages, information sharing, brokering, monitoring and evaluation, designed to lead to the development or enhancement of comprehensiv e and coordinated community-based systems in, or serving, each community in the Planning and Service Area. These systems shall be designed to assist older persons in leading independent, meaningful and dignified lives in their own homes and communities as long as possible. (b) A comprehensive and coordinated community-based system described in paragraph (a) of this section shall: (1) Have a visible focal point of contact where anyone can go or call for help, information or referral on any aging issue; (2) Provide a range of options: (3) Assure that these options are readily accessible to all older persons: The independent, semi-dependent and totally dependent, no matter what their income; (4) Include a commitment of public, private, voluntary and personal resources committed to supporting the system; (5) Involve collaborative decision-making among public, private, voluntary, religious and fraternal organizations and older people in the community; (6) Offer special help or targeted resources for the most vulnerable older persons, those in danger of losing their independence; (7) Provide effective referral from agency to agency to assure that information or assistance is received, no matter how or where contact is made in the community; (8) Evidence sufficient flexibility to respond with appropriate individualized assistance, especially for the vulnerable older person; (9) Have a unique character which is tailored to the specific nature of the community; (10) Be directed by leaders in the community who have the respect, capacity and authority necessary to convene all interested persons, assess needs, design solutions, track overall success, stimulate change and plan community responses for the present and for the future. 25. CFR [1321.53(c)] The resources made available to the Area Agency on Aging under the Older Americans Act are to be used to finance those activities necessary to achieve elements of a community-based system set forth in paragraph (b) of this section. 26. CFR [1321.53(c)] Work with elected community officials in the planning and service area to designate one or more focal points on aging in each community, as appropriate. 861 Page 84 of 84 27. CFR [1321.53(c)] Assure that services financed under the Older Americans Act in, or on behalf of, the community will be either based at, linked to or coordinated with the focal points designated. 28. CFR [1321.53(c)] Assure access from designated focal points to services financed under the Older Americans Act. 29. CFR [1321.53(c)] Work with, or work to assure that community leadership works with, other applicable agencies and institutions in the community to achieve maximum collocation at, coordination with or access to other services and opportunities for the elderly from the designated community focal points. 30. CFR [1321.61(b)(4)] Consult with and support the State's long-term care ombudsman program. 31. CFR [1321.61(d)] No requirement in this section shall be deemed to supersede a prohibition contained in the Federal appropriation on the use of Federal funds to lobby the Congress; or the lobbying provision applicable to private nonprofit agencies and organizations contained in OMB Circular A-122. 32. CFR [1321.69(a)] Persons age 60 and older who are frail, homebound by reason of illness or incapacitating disability, or otherwise isolated, shall be given priority in the delivery of services under this part. 862 863 864 View Budget Amendment: Budget Amendment: FY 2023-24 - Operating Budget on 03/26/2024 : BDA-24-00216 11:08 AM 05/09/2024 Page 1 of 4 Company Contra Costa County Budget Template Operating Budget : FY2023-24 Operating Budget Budget FY2023-24 Operating Budget Organizing Dimension Type Amendment ID BDA-24-00216 Amendment Date 03/26/2024 Description Mid-Year Appropriation Amendment Type Appropriation / Estimated Revenue Adjustment Balanced Amendment Yes Entry Type Mid-Year Adjustments Status In Progress Budget Amendment Entries Period *Ledger Account/Summary Home Organization *Cost Center *Fund Debit Amount Credit Amount Memo Exceptions FY 2023-24 Year (FY2023-24 Operating Budget) 3314:STATE AID 5101 ADMINISTRATION (Home Org) 5422 WFRC DEV REFUGEE ASSIST 100300 GENERA L $49,950.00 $0.00 STATE AID Warning : - Home Org on Budget Line Not Equal Initiator's Home Org FY 2023-24 Year (FY2023-24 Operating Budget) 3311:FEDERAL AID 5101 ADMINISTRATION (Home Org) 5422 WFRC DEV REFUGEE ASSIST 100300 GENERA L $505,050.00 $0.00 FEDERAL AID Warning : - Home Org on Budget Line Not Equal Initiator's Home Org FY 2023-24 Year (FY2023-24 Operating Budget) 3321:AB85 STATE MAP AID 5101 ADMINISTRATION (Home Org) 5421 TANF CASH ASSISTANCE 100300 GENERA L $4,385,681.00 $0.00 AB85 STATE MAP AID Warning : - Home Org on Budget Line Not Equal Initiator's Home Org FY 2023-24 Year (FY2023-24 Operating Budget) 3314:STATE AID 5101 ADMINISTRATION (Home Org) 5421 TANF CASH ASSISTANCE 100300 GENERA L $1,980,630.00 $0.00 STATE AID Warning : - Home Org on Budget Line Not Equal Initiator's Home Org FY 2023-24 Year (FY2023-24 Operating Budget) 3313:COUNTY AID BASIC 5101 ADMINISTRATION (Home Org) 5421 TANF CASH ASSISTANCE 100300 GENERA L $141,474.00 $0.00 COUNTY AID BASIC Warning : - Home Org on Budget Line Not Equal Initiator's Home Org FY 2023-24 Year (FY2023-24 Operating Budget) 3312:STATE AID, 2011 REALIGN 5101 ADMINISTRATION (Home Org) 5421 TANF CASH ASSISTANCE 100300 GENERA L $5,800,417.00 $0.00 STATE AID, 2011 REALIGN Warning : - Home Org on Budget Line Not Equal Initiator's Home Org 865 View Budget Amendment: Budget Amendment: FY 2023-24 - Operating Budget on 03/26/2024 : BDA-24-00216 11:08 AM 05/09/2024 Page 2 of 4 Period *Ledger Account/Summary Home Organization *Cost Center *Fund Debit Amount Credit Amount Memo Exceptions FY 2023-24 Year (FY2023-24 Operating Budget) 3311:FEDERAL AID 5101 ADMINISTRATION (Home Org) 5421 TANF CASH ASSISTANCE 100300 GENERA L $1,839,156.00 $0.00 FEDERAL AID Warning : - Home Org on Budget Line Not Equal Initiator's Home Org FY 2023-24 Year (FY2023-24 Operating Budget) 3313:COUNTY AID BASIC 5101 ADMINISTRATION (Home Org) 5285 ADLT SVCS OTHER GRANTS 100300 GENERA L $139,501.00 $0.00 COUNTY AID BASIC Warning : - Home Org on Budget Line Not Equal Initiator's Home Org FY 2023-24 Year (FY2023-24 Operating Budget) 3313:COUNTY AID BASIC 5101 ADMINISTRATION (Home Org) 5255 CFS GA FC PAYMENTS 100300 GENERA L $53,000.00 $0.00 COUNTY AID BASIC Warning : - Home Org on Budget Line Not Equal Initiator's Home Org FY 2023-24 Year (FY2023-24 Operating Budget) 3314:STATE AID 5101 ADMINISTRATION (Home Org) 5254 CFS EA FOSTER CARE PMTS 100300 GENERA L $24,410.00 $0.00 STATE AID Warning : - Home Org on Budget Line Not Equal Initiator's Home Org FY 2023-24 Year (FY2023-24 Operating Budget) 3313:COUNTY AID BASIC 5101 ADMINISTRATION (Home Org) 5254 CFS EA FOSTER CARE PMTS 100300 GENERA L $30,360.00 $0.00 COUNTY AID BASIC Warning : - Home Org on Budget Line Not Equal Initiator's Home Org FY 2023-24 Year (FY2023-24 Operating Budget) 9046:SALES TAX MEASURE X 5101 ADMINISTRATION (Home Org) 5285 ADLT SVCS OTHER GRANTS 100300 GENERA L $0.00 $139,501.00 SALES TAX MEASURE X Warning : - Home Org on Budget Line Not Equal Initiator's Home Org FY 2023-24 Year (FY2023-24 Operating Budget) 3311:FEDERAL AID 5101 ADMINISTRATION (Home Org) 5254 CFS EA FOSTER CARE PMTS 100300 GENERA L $63,230.00 $0.00 FEDERAL AID Warning : - Home Org on Budget Line Not Equal Initiator's Home Org FY 2023-24 Year (FY2023-24 Operating Budget) 9471:FED AID FAMILY INC MTCE 5101 ADMINISTRATION (Home Org) 5421 TANF CASH ASSISTANCE 100300 GENERA L $0.00 $1,839,156.00 FED AID FAMILY INC MTCE Warning : - Home Org on Budget Line Not Equal Initiator's Home Org FY 2023-24 Year (FY2023-24 Operating Budget) 9261:STATE AID FAMILY INC MTCE 5101 ADMINISTRATION (Home Org) 5421 TANF CASH ASSISTANCE 100300 GENERA L $0.00 $6,366,311.00 STATE AID FAMILY INC MTCE Warning : - Home Org on Budget Line Not Equal Initiator's Home Org 866 View Budget Amendment: Budget Amendment: FY 2023-24 - Operating Budget on 03/26/2024 : BDA-24-00216 11:08 AM 05/09/2024 Page 3 of 4 Period *Ledger Account/Summary Home Organization *Cost Center *Fund Debit Amount Credit Amount Memo Exceptions FY 2023-24 Year (FY2023-24 Operating Budget) 9474:FED AID REFUGEES 5101 ADMINISTRATION (Home Org) 5422 WFRC DEV REFUGEE ASSIST 100300 GENERA L $0.00 $505,050.00 FED AID REFUGEES Warning : - Home Org on Budget Line Not Equal Initiator's Home Org FY 2023-24 Year (FY2023-24 Operating Budget) 9266:ST AID REFUGEES 5101 ADMINISTRATION (Home Org) 5422 WFRC DEV REFUGEE ASSIST 100300 GENERA L $0.00 $49,950.00 ST AID REFUGEES Warning : - Home Org on Budget Line Not Equal Initiator's Home Org FY 2023-24 Year (FY2023-24 Operating Budget) 9951:REIMBURSEMENTS - GOV/GOV 5101 ADMINISTRATION (Home Org) 5421 TANF CASH ASSISTANCE 100300 GENERA L $0.00 $5,941,891.00 REIMBURSEMENTS - GOV/GOV Warning : - Home Org on Budget Line Not Equal Initiator's Home Org FY 2023-24 Year (FY2023-24 Operating Budget) 9975:MISC NON-TAXABLE REVENUE 5101 ADMINISTRATION (Home Org) 5255 CFS GA FC PAYMENTS 100300 GENERA L $0.00 $53,000.00 MISC NON- TAXABLE REVENUE Warning : - Home Org on Budget Line Not Equal Initiator's Home Org FY 2023-24 Year (FY2023-24 Operating Budget) 9258:ADMIN STATE-OTHER 5101 ADMINISTRATION (Home Org) 5452 CALWKS/WTW/CL/CCC ELIG 100300 GENERA L $0.00 $5,834,000.00 ADMIN STATE- OTHER Warning : - Home Org on Budget Line Not Equal Initiator's Home Org FY 2023-24 Year (FY2023-24 Operating Budget) 9263:ST AID RELGNMT- SALES TAX 5101 ADMINISTRATION (Home Org) 5254 CFS EA FOSTER CARE PMTS 100300 GENERA L $0.00 $54,770.00 ST AID RELGNMT-- VLF Warning : - Home Org on Budget Line Not Equal Initiator's Home Org FY 2023-24 Year (FY2023-24 Operating Budget) 9475:FED AID ADOPTIONS 5101 ADMINISTRATION (Home Org) 5254 CFS EA FOSTER CARE PMTS 100300 GENERA L $0.00 $63,230.00 FED AID ADOPTIONS Warning : - Home Org on Budget Line Not Equal Initiator's Home Org FY 2023-24 Year (FY2023-24 Operating Budget) 3316:SERVICE CONNECTED AID 5101 ADMINISTRATION (Home Org) 5452 CALWKS/WTW/CL/CCC ELIG 100300 GENERA L $338,900.00 $0.00 SERVICE CONNECTED AID Warning : - Home Org on Budget Line Not Equal Initiator's Home Org FY 2023-24 Year (FY2023-24 Operating Budget) 3318:CHILD DAY CARE AID 5101 ADMINISTRATION (Home Org) 5452 CALWKS/WTW/CL/CCC ELIG 100300 GENERA L $5,495,100.00 $0.00 CHILD DAY CARE AID Warning : - Home Org on Budget Line Not Equal Initiator's Home Org Budget Appropriation - Assistance.xlsx File Name Budget Appropriation - Assistance.xlsx 867 View Budget Amendment: Budget Amendment: FY 2023-24 - Operating Budget on 03/26/2024 : BDA-24-00216 11:08 AM 05/09/2024 Page 4 of 4 Content Type application/vnd.openxmlformats-officedocument.spreadsheetml.sheet Updated By Christopher Dunn Upload Date 03/26/2024 10:11:01 AM Comment Mid-Year Appropriation Process History Process Step Status Completed On Due Date Person (Up to 5)All Persons Comment Budget Amendment Event Budget Amendment Event Step Completed 03/26/2024 10:11:03 AM 03/27/2024 Christopher Dunn 1 Budget Amendment Event Review Budget Amendment Not Required 03/27/2024 0 Budget Amendment Event Approval by Department Approver – Budget Amendment Approved 04/16/2024 04:01:37 PM Zhongzhou Zhu (Department Approver – Budget Amendment) 1 Budget Amendment Event Approval by Budget Specialist (Auditor Office) Sent Back 04/17/2024 02:42:52 PM Yesenia Campos (Budget Specialist (Auditor Office)) 1 Send Back Reason from Yesenia Campos: Return for dept to update Debits and Credits and update sub-acct. Thank you Budget Amendment Event Budget Amendment Event Submitted 04/17/2024 03:11:26 PM 03/27/2024 Christopher Dunn 1 Budget Amendment Event Review Budget Amendment Not Required 03/27/2024 0 Budget Amendment Event Approval by Department Approver – Budget Amendment Sent Back 04/22/2024 12:54:07 PM Zhongzhou Zhu (Department Approver – Budget Amendment) 1 Send Back Reason from Zhongzhou Zhu: Please see Yesenia's comments Budget Amendment Event Budget Amendment Event Submitted 04/23/2024 04:46:17 PM 03/27/2024 Christopher Dunn 1 Budget Amendment Event Review Budget Amendment Not Required 03/27/2024 0 Budget Amendment Event Approval by Department Approver – Budget Amendment Approved 04/24/2024 08:21:33 AM Zhongzhou Zhu (Department Approver – Budget Amendment) 1 Budget Amendment Event Approval by Budget Specialist (Auditor Office) Awaiting Action Analiza Pinlac (Budget Specialist (Auditor Office)) 3 Xia Zhang (Budget Specialist (Auditor Office)) Yesenia Campos (Budget Specialist (Auditor Office)) 868 Exhibit A 869 Program Budget FISCAL YEAR 2024-2025 APRIL 2024 870 May 3, 2024 Blackhawk GHAD Board of Directors c/o Supervisor Candice Andersen 309 Diablo Road Danville, CA 94526 SUBJECT: Program Budget for Fiscal Year 2024-2025 Blackhawk Geologic Hazard Abatement District Dear Board Members: Attached please find the proposed program budget for the Blackhawk Geologic Hazard Abatement District (“Blackhawk GHAD”, “GHAD” or “District”) for fiscal year 2024-2025. The proposed fiscal year budget totals $4,196,280, which exceeds projected revenues and anticipates a $977,629 deficit and the need to draw a commensurate amount from the reserve fund. At the time of this publication, it is expected that the fund balance on June 30, 2024, will be approximately $10,483,882. A fund balance of $9,506,253 is projected for June 30, 2025. There are four major annual budget categories; their respective budget expenses break down as follows: Major Projects 67 percent Preventive Maintenance and Operations 13 percent Special Projects 6 percent Administration, Legal, Accounting 14 percent As a percentage of the annual budget, the Major Projects Program will utilize a large portion of the budget and require significant draws from the reserve fund. The severe storm events from the previous season produced over 295 debris flows, mudflows, and landslides causing significant community damage to infrastructure, with preliminary damage estimates totaling over $10,000,000. Following the initial events the Blackhawk GHAD immediately applied to the Federal Emergency Response Agency (FEMA), and the California Office of Emergency Services (CalOES) for federal and state disaster area funds. Damage and repair estimates include emergency response, cleanup, and protective measures, as well as engineering, construction, repair, and administrative costs. Repair and restoration efforts have been prioritized and will likely continue through the next several years. Highest priority sites have now received permanent stabilization measures and additional sites are being addressed on a priority bases as funding considerations allows. Following the 2022-2023 heavy rains, the National Oceanic and Atmospheric Administration (NOAA) predicted a significant likelihood of another “strong” to a possible “historic” El Nino event to follow in the winter of 2023-2024. Although that event did not manifest to the degree predicted, through the summer months of 2023 the GHAD prepared vulnerable and exposed sites by installing aggressive temporary containment measures to mitigate additional damage. In the coming fiscal year GHAD will continue to pursue FEMA and CalOES funding as well as addressing several priority sites from the 2022-2023 rains. In addition, the district continues to study two large landslide sites (Blackhawk Executive Center and Blackhawk Plaza). Project repair and mitigation plans have been developed for these sites and while site monitoring continues repair scheduling has commenced and will be pursued as the fiscal year 2024-2025 workflow has been confirmed. 871 Through a dynamic process of assigning and prioritizing risk through the year GHAD management may simultaneously contract or suspend other discretionary budget project work and studies within the various budget programs in favor of funding more urgent projects. This budget represents a process underway to assess and assign risk and priority as the storm related damage inventory is addressed. The Preventive Maintenance Program will focus on continued efforts to monitor damaged areas and complete asset site restorations. This year’s program will resume a more typical infrastructure and site instrument maintenance and monitoring protocol. Specifically, we will continue to target the following program elements – Concrete Interceptor Ditch Systems maintenance; the Horizontal Drains (Site Maintenance Program); the Piezometers (Site Maintenance Program), and the Soil Debris Bench impacted by the storm events of Dec-Mar. 2022-2023 (Maintenance Program). Notwithstanding special site monitoring protocol described above, the Operations Program will continue its typical monitoring profile throughout this period. Any deferred study and maintenance programs will be reinstated and implemented as appropriate. Within the Special Projects Program, Amendment 3 to the Plan of Control was ratified by the Blackhawk GHAD Board through Resolution 2022/-01, which clarifies the independent role of the GHAD and strengthens those areas of the plan that define the scope of the district’s responsibilities and practices. It is anticipated that the GHAD may pursue additional studies in the areas of drainage infrastructure testing. The GHAD may host and facilitate a self-funded study conducted by the University of California, Berkeley Engineering Department in a full-scale testing operation. We anticipate that results of such a study may benefit The GHAD in its efforts to predict and address slope and drainage failures before incipient movement is detected. Approximately 6% of the annual budget has been dedicated to the Special Projects Program. We continue to work to preserve our open communication profile with district constituents and stakeholders within the Blackhawk community, by implementing a new user-friendly website that will allow constituents to post incidents or concerns directly to the website, therefore expediting a response to their concerns and informing the GHAD about the important particulars and characteristics of the incident particularly during heavy incident reporting events. The site will be launched in early fiscal year 2024-2025. This budget anticipates continued strengthening and building efficiencies within the Administration Program, by developing and implementing an advanced Information Technology (IT) system; upgraded Geographic Information System (GIS), and Content Management System (CMS). As managers, we continually monitor and project significant short-term and long-term financial impacts on GHAD reserves and compare such impacts with our 40-year reserve study. General legal counsel will continue to be provided by the Blackhawk GHAD Board appointed attorney, Patricia Curtin of Fennemore, Rosen, LLP. A summary of the expenses is shown of Table 1, pages 4 through 6. A summary of the planned projects and projected expenses are shown and followed by brief descriptions of each of the budget items on pages 7 through 16. Respectfully yours, Blackhawk Geologic Hazard Abatement District Michael D. Sands Sands Construction Company, Inc. General Manager 872 Distribution List: Blackhawk GHAD Board of Directors: Supervisor John M. Gioia 11780 San Pablo Avenue, Suite D El Cerrito, CA 94530 Supervisor Candace Andersen 309 Diablo Road Danville, CA 94526 Supervisor Diane Burgis 3361 Walnut Boulevard, Suite 140 Brentwood, CA 94513 Supervisor Ken Carlson 2151 Salvio Street, Suite R Concord, CA 94520 Supervisor Federal D. G lover (Chair) 190 E. 4th Street Pittsburg, CA 94565 GHAD Attorney: Patricia Curtin, Esq. (Blackhawk GHAD Attorney) Fennemore, Wendel, LLP 1850 Mt. Diablo Boulevard, Suite 340 Walnut Creek, CA 94596 GHAD Treasurer: Laffer Tengler Investments Nancy Tengler, CEO 6710 N Scottsdale Road, Suite 130 Scottsdale, AZ 85253 873 Upon Execution: The management will post approved Budget at www.blackhawkghad.com Blackhawk Homeowners Association 4125 Blackhawk Plaza Circle, #105 Danville, CA 94506 Attn: Melissa Manzo Hidden Oaks at Blackhawk c/o Community Care Property Management PO Box 269 Oakley, CA 94561 Tennis Villas at Blackhawk c/o CMJ Associates, Inc. PO Box 190 Pleasanton, CA 94566 Saddleback at Blackhawk c/o Jean Bates & Associates 70 Railroad Avenue Danville, CA 94506 Silver Oak Townhomes at Blackhawk Canyons at Blackhawk c/o Bridgeport Company 1 Annabel Lane #217 San Ramon, CA 94583 Attn: Bill Bavelas Blackhawk Country Club 599 Blackhawk Club Drive Danville, CA 94506 Attn: Kevin Sullivan 874 2024/2025 Program Budget Blackhawk GHAD 1 Blackhawk Geologic Hazard Abatement District Program Budget Fiscal Year 2024/2025 The following proposed line-item program budget (Table 1) summarizes the anticipated expenditures for fiscal year 2024-2025 for the Blackhawk Geologic Hazard Abatement District (“Blackhawk GHAD”, “GHAD” or “District”). Through an ongoing assessment, the GHAD manager evaluates and addresses geologic risk through the implementation of an annual program budget consisting of four major categories. Preceding Table I, and directly below, please see general overview descriptions of the four major program elements within the budget. Major Projects Program The annual Major Projects Program includes landslide repair projects, drainage improvement projects and capital improvement projects necessary to either control, mitigate, or prevent landslide activity. Other large program responses necessary to implement the Plan of Control, including specific purpose studies and investigations may also be included in the Major Projects Program. Generally, for consideration of inclusion into the Major Projects Program, a project or study would represent a level of complexity requiring plans, specifications, and comprehensive engineering analysis including modeling and research, or a project with a protracted scope such as those requiring multiple regulatory agency approvals. Most Major Projects have a projected cost that exceeds $75,000. Historically, the Major Projects Program has been comprised of significant landslide repair projects and other responsive large projects; at other times, it has included programmatic studies and investigations useful in generating proactive responses. This diversity of projects demonstrates the importance of a flexible Major Projects Program structure that adapts between responsive and proactive needs and capabilities to manage the dynamic nature of larger scale geologic events. Preventive Maintenance and Operations Program The annual Preventive Maintenance and Operations Program includes all minor repairs, cleanup, maintenance, monitoring, and replacement of drainage structures and other assets that degrade over a serviceable life. The goal of preventive maintenance is to keep assets in operational condition and identify potential slope stability risks before they manifest, allowing measures to be taken to either prevent, or mitigate the impact of these hazards as defined in the Blackhawk GHAD Plan of Control. Typical Blackhawk GHAD assets include concrete lined ditches, sub-drainage systems, groundwater measuring instrumentation, slope inclinometers and moisture gauges, and slope debris catchment features. 875 2024/2025 Program Budget Blackhawk GHAD 2 The Preventive Maintenance Program also includes preparations for emergency response, winterization measures including erosion protection and slope stabilization supplies, and instrument maintenance. The Operations Program is primarily populated with scheduled instrument monitoring events. Data from these instruments are evaluated to establish risk and trends to avert landslide activity. In addition to the instruments monitoring program, the Operations Program contains the Incident Response and Community Relations Program, which incorporates comprehensive first response capabilities, and fosters community incident interaction. Special Projects The Blackhawk GHAD pursues ongoing and new activities identified as “Special Projects.” Special Projects include activities requested by the Board such as the Communications Program, or projects and studies designed to improve the District’s operational effectiveness and ensure financial solvency. Special Projects also include utilizing new technologies to increase the efficiencies of the day-to-day operations of the GHAD. Establishment, testing, improving, and placing into service a new Geographic Information System (GIS) has been one of many successful fruitions of the Special Projects Program. Administration Administrative expenses are required to operate the Blackhawk GHAD and implement projects and programs. Administrative expenses include personnel and consultants to manage the operations including the General Manager, Operations Manager, Administrative Manager, Construction Services Manager, certain clerical and accounting staff, consultants, and legal support. General Manager Program Budget FY24/25 $320,000.00 Operations Manager Program Budget FY24/25 $375,000.00 $695,000.00 The scope of services for the General Manager includes but is not limited to, managing the day-to-day operations through implementation of the necessary financial recordkeeping and reporting, updating and maintaining governing documents, such as the Plan of Control and managing and updating administrative tools such as the Reserve Study, Communications Plan, Work Program and Monthly Incident Log. The General Manager Consulting Services Agreement provides for certain administrative positions and costs, including but not limited to, a General Manager, Operations Manager, Administrative Manager, a Constructions Services Manager and a Network Administrator as well as overhead costs, such as office space rent, office supplies, and postage. The General Manager will retain the necessary professionals, including without limitation, engineers, accounting professionals and vendors to facilitate the operations of the GHAD. The 876 2024/2025 Program Budget Blackhawk GHAD 3 General Manager Consulting Services Agreement and associated budget allows for the conditional use of subcontractors such as administrative sub-consultants and engineering or construction sub-consultants, within the payment limits of the Consulting Services Agreement. Within the General Management of the Blackhawk GHAD, the Operations Program scope of services includes implementing the Major Projects and Preventive Maintenance Programs through forecasting work schedules and priorities, preparing Requests for Proposals, and managing maintenance and repair operations within the Major Projects and Preventive Maintenance Programs. These services also include specific project management and construction oversite, preparing for and responding to emergency incidents, monitoring instrumentation and assets, and analyzing and processing collected data into established district programs for response distribution or future study programs. The Operations Program provides for certain operational positions including, but not limited to; Project Engineer, Construction Services Supervisor as well as certain overhead costs, such as, office supplies and rent, and electronic monitoring devices, testing apparatus, equipment rental and conditional use of subcontractors such as contractors, consultants, engineers, and special inspectors, within the payment limits of the Consulting Services Agreement. A summary of the proposed Fiscal-Year 2024-2025 Budget is presented in Table 1 on the following pages. 877 2024/2025 Program Budget Blackhawk GHAD 4 Table 1 – Summary of Proposal Fiscal Year 2024/2025 Budget Budget Item Budget Amount % of Total Budget Major Projects Landslide Repair - Blackhawk Plaza - Phase 1 $ 310,000 Landslide Repair - Blackhawk Executive Center $ 1,500,000 Rain Event 2022/023 - Damage Repairs (priority-based list) $ 800,000 Landscape Replacement (associated with GHAD repairs) $ 180,000 (limited to no greater than 10% of repair costs) * Study: Hole 8 (Lakes Course) Creekbank Failure $ 45,000 Total Major Projects $ 2,835,000 67.00% Preventive Maintenance/Operations Preventive Maintenance Drainage Storm Drain Facilities - possible test study $ 25,000 B-58 Concrete Lined Ditches Maintenance/Cleaning/Mapping $ 60,000 Repair and Replace $ - Subdrain Systems Horizontal Drains $ 50,000 Subdrain Outlets/Pumps $ 5,000 Piezometers $ 45,000 Settlement Monitors $ 10,000 Retention Basins $ 15,000 Minor Repairs $ 10,000 Winterization $ 80,000 Emergency Response $ 65,000 Debris Benches $ 45,000 Subtotal $ 410,000 Operations Piezometer Monitoring $ 14,000 Horizontal Drain Monitoring $ 14,000 Subdrain Monitoring $ 14,000 Settlement Monitoring $ 10,000 Inventory Management $ 30,000 Incident Response/Community Relations $ 45,000 Subtotal $ 127,000 Total Preventive Maintenance/Operations $ 537,000 13% 878 2024/2025 Program Budget Blackhawk GHAD 5 Special Projects Plan of Control $ 2,000 Reserve Study $ 5,000 Special Studies $ 10,000 Information Technology/Content Management $ 40,000 Geographic Information Systems $ 85,000 Accounting Systems Upgrade $ 20,000 Procedures Manual $ 2,000 Communications Program $ 20,000 CA Association of GHADs - Membership/Insurance $ 11,000 FEMA $ 50,000 Total Special Projects $ 245,000 6% Administration Legal Fees $ - General Counsel $ 50,000 Special Counsel $ - Litigation/Legal Concerns $ - FEMA - Disaster 4683 $ 80,000 HOA $ - Assessment Roll Update $ 2,500 Administrative Support Staffing/Administrative Support $ 272,100 Accounting/Financial Services $ 131,000 Training/Education $ 2,000 Office - Rent/Supplies/Equipment/Lease $ 41,680 Total Administration $ 579,280 14% TOTAL PROPOSED BUDGET FY2024/2025 $ 4,196,280 100% 879 2024/2025 Program Budget Blackhawk GHAD 6 Available Funds Estimated Beginning Fund Balance - July 1, 2024** $ 10,483,882 Estimated Contributions from M-23 (M-23 Surplus)*** $ 2,742,420 Estimated Interest on Investments/Change in Value $ 476,231 Other Income (FEMA - DR4683) $ - Total Available Funds $ 13,702,533 Use of Funds Major Projects $ 2,835,000 Preventive Maintenance $ 537,000 Special Projects $ 245,000 Administrative $ 579,280 Total Use of Funds $ 4,196,280 Estimated Reserve Available/Ending Fund Balance June 30, 2025 $ 9,506,253 * Pursuant to the Blackhawk GHAD Plan of Control – Section IX B-1 ** Includes estimated accrued true-up revenue payment (Sept 2024) of $134,371. Projected Fund Balance date of publication (pending CSA M-23 FY23/24 actual expenses). *** Estimated BY24/25 Revenue has been represented anticipating revenues may be adjusted as a result of current economic conditions. If there exists a material change in revenue numbers since Contra Costa County Assessor’s O[ice publishes CSA M-23 revenues for the period (expected in June 2024), this budget will be revised to represent such changes and the GHAD Board will be notified. Estimated Surplus Revenue after CSA M-23 FY24/25 Budget. 880 2024/2025 Program Budget Blackhawk GHAD 7 DESCRIPTION OF BUDGET ITEMS Major Projects Storm Events Damage Repairs Beginning December 27, 2022, and continuing for successive months, Northern California and the Bay Area received an extraordinary number of atmospheric river1 storms. The great number and intensity of storms in the Blackhawk community produced over 295 mudflows, debris flows and landslides. The GHAD responded immediately with field operations to address many of the sites and control debris, restore access to roads and community drainage systems. The Blackhawk Homeowners Association (HOA) as well as the Blackhawk Country Club (Club) worked together with the GHAD to provide and restore services to the community. In the early days of the storms, the GHAD utilized Unmanned Aerial Vehicles (Drones) to locate, film and catalogue damaged sites. Sites were analyzed and preliminarily prioritized for additional responses. Changing site conditions with additional storms greatly limited response capabilities and prevented activating extensive repairs. The impacted and degraded protective measures necessitated frequent return responses to new and existing sites to maintain and control temporary stabilization with changing field conditions. Once federal, State and local declarations of emergency were established the GHAD submitted applications to the Federal Emergency Management Administration2 (FEMA) and the California Office of Emergency Services (Cal OES) to apply for financial relief through established grant programs. The application process through FEMA and CalOES has continued over the last sixteen months as we continue to work with these agencies to recover costs and funding to address the extraordinary damage sustained during last year’s storms. Districtwide damage site protection work was addressed through the summer of 2023 on a priority basis based on risk and district financial capabilities. Although restoration and repair work are likely to continue for several years, the GHAD completed a robust schedule of temporarily stabilizing damage sites in this the second year of recovery. Estimated Budget for Selected Storm Related Sites $800,000 STUDIES: Studies, as they relate to field conditions, are essential and are designed to analyze specific sets of aggregated empirical data with the intent of assessing condition of infrastructure and efficacy of instrumentation data collection. Through this effort, specific studies inform management about how to tailor programs to capitalize on the most effective preemptive measures as the GHAD implements its Major Projects Program and Preventive Maintenance Program. 1 Department of Energy (.gov) http//www.energy.gov > science > doa-explainsatmospheric-rivers# 2 FEMA Disaster DR4683CA 881 2024/2025 Program Budget Blackhawk GHAD 8 Parking Lot Settlement – Landslide Investigation – Blackhawk Plaza Study/Project: This study continues with additional site investigation focused on establishing causes for significant asphalt settlement in the west end parking lot area of the upper terrace at Blackhawk Plaza. Monitoring and site instrumentation has continued to be used to evaluate the existence and condition of a landslide. Repair and stabilization plans have been designed and approved. The GHAD intends to address a portion of this repair project (Phase 1), followed by a second phase likely in FY25/26. Estimated Cost $310,000 Study/Project 3840 Blackhawk Road (Blackhawk Executive Center (BECA) – remedial Work Project Study/Project: This study was initiated in FY2021-2022 and is ongoing relating to a slope adjacent to the subject property. Instrumentation installed at the site has shown small incremental downslope movement in the past. Mitigation designs have been evaluated, selected and completed. Subject to obtaining land use agreements from property owners the GHAD intends to pursue a landslide repair project in FY24/25. Estimated Cost $1,300,000 Landscape Replacement Typically, remedial landscaping is either included in the scope of work for major projects or eliminated completely from the repair scheme depending on impact from remedial efforts to restore slope stability. However, on occasion, and complying with Section (IX B-1) of the Plan of Control, the associated License Agreement executed in preparation of the work will address a reimbursement or allowance to the property owner for remedial landscaping installation. Estimated Budget $240,000 Preventive Maintenance and Operations Preventive Maintenance Preventive maintenance generally consists of those measures taken to prevent an incident or landslide event including, asset maintenance, drainage structures, instrument sites and winterization measures. Operations include ongoing monitoring programs and responses to community requests. Details of the proposed budget for each of these categories are listed below. The Preventive Maintenance Program will strengthen its profile through this fiscal year with those tasks that are essential to maintaining slope instrumentation sites and information; data collection procedures and postprocessing efficiencies that began in FY23/24 will continue. Other measures to ensure slope stability, and possible resumption of discretionary programs regarding instrument site maintenance and capital expenditures will be evaluated on a case-by-case basis. 882 2024/2025 Program Budget Blackhawk GHAD 9 Storm Drains/Facilities Storm drains and drain inlets associated with B-58 drainage systems occasionally need repair or replacing. Assessments of above-ground structures are made during the annual cleaning events in early fall. Increased budgets for Storm Water Facilities have been anticipation of additional infrastructure damage because of the extraordinary rains experienced over recent winters and natural aging of concrete infrastructure over time. In addition to our annual above-ground facilities inspections the GHAD has begun designing an in-situ video monitoring and assessment program to begin tracking any degradation of only district maintained subterranean structures after approximately 50 years of operation. The expected serviceable life of this form of infrastructure is estimated to be between 75-100 years1. We will continue the program design in FY24/25 and then begin a scheduled inspection protocol in late FY24/25 or FY25/26. Estimated Budget $25,000 B-58 Drain Systems Maintenance – Allows for one major annual cleaning and mapping of the B-58 drain systems. In addition, District staff periodically walks the B-58 systems to get a first-hand account of the current conditions and project serviceable life. This information, along with other empirical data, is utilized in our Reserve study updates. This year we anticipate heavier than normal vegetation to be encountered and managed during our annual cleaning program. Estimated Budget $60,000 Repair and Replacement – As a result of intensified efforts in recent years, a total of around 2300 lineal feet of B-58 have been replaced and several-thousand lineal feet of B-58 repaired. A priority has been established based on the degree of damage and associated risk to improved properties, and a percentage of these replacement projects will be budgeted throughout the upcoming years. This year’s budget will be utilized on repairs to existing B-58s on a site-by-site basis. This program has been temporarily deferred in favor of programs with a higher degree of priority Estimated Budget Deferred Subdrain Systems Outlet sites and pumping facilities for subdrain systems must be monitored and maintenance provided to ensure outlets have not been damaged or impeded. This budget will allow for an inspection and minor maintenance of these sites. 1 ASCE – “Life-Cycle Design, Assessment, and Maintenance of Structures and Infrastructure Systems (2019) 883 2024/2025 Program Budget Blackhawk GHAD 10 Horizontal Drains The District Manager has placed a high priority on verifying the condition and restoring as many existing horizontal drains throughout the development as possible. A definitive list of sites requiring maintenance has been determined and work continues restoring the sites and installing cleaning portals on each of the locations. Currently the horizontal drain cleaning program has been suspended until July 2024 in deference to higher priority projects. In early FY24/25 the site maintenance portals installation program will resume, and cleaning operations will follow. Estimated Budget $50,000 Subdrain Outlets/Pumps The Blackhawk GHAD conducts ongoing efforts to identify, locate, and make determinations about the effectiveness of the network of subdrains throughout the District. It is anticipated that on-site restoration work may be necessary at some sites. This additional work as well as the additional introduction of the subdrain systems into the District GIS system has been incorporated into this budget item. The GHAD maintains a subdrain pumping facility located adjacent to Hole #1 of the Lakes Course Country Club. Periodic site checks for operation are required. In recent years the equipment, instrumentation and electronics have been updated. This year, maintenance will be performed at this site to ensure the continued reliability of this system and facility. Estimated Budget $5,000 Piezometers The District reads and maintains in excess of 100 piezometers measuring ground water elevations. A definitive list of sites requiring repairs have been determined and work continues restoring a number of sites and installing identification markers. The work this year will continue including a greater number of site restorations and inclusion of the sites into the GIS. Field operations will be modified as efforts are in place to fortify instrument location sites from damage and increase efficiencies in data collection and transmission by utilizing advancements in GPS locating of sites. Estimated Budget $45,000 Settlement Monitors Over time, a number of settlement monitors have been placed throughout the development. These monitors were, in large part, installed as part of new monitoring programs and exist in several areas of the District. Older, obsolete instrument sites will be evaluated, and if appropriate, decommissioned. Estimated Budget $10,000 884 2024/2025 Program Budget Blackhawk GHAD 11 Retention Basins There are seven retention basins within the District boundaries. Three basins are unimproved retention basins and are maintained exclusively by the Contra Costa County Flood Control District through CSA M-23. Blackhawk GHAD, as well as the property owners, perform certain periodic maintenance operations at the other four basin locations. In a collection agreement with the Homeowners Association, The Country Club (landowner), and the GHAD, de-siltation efforts have been periodically completed on two retention basins. Initiated in FY 2017-2018 and ongoing, the GHAD management has continued to engage the Contra Costa County Public Works Department (Public Works) and the Blackhawk Homeowners Association in discussions to develop clarity as to the relative responsibilities for drainage maintenance within the GHAD. These trilateral discussions continue and have furthered an understanding when it comes to maintenance of drainage systems, creeks and retention basins through a trilateral maintenance agreement executed in 2016. Estimated Budget $15,000 Minor Repairs A budget is established annually for ongoing smaller projects or unanticipated minor projects within the Preventive Maintenance Program. Most current minor project sites have been incorporated into the Rain Event storms under the Major Projects program calendar. A modest allowance has been assigned for unknown sites that may emerge throughout the year. Estimated Budget $10,000 Winterization The District provides an annual budget for procuring and storing an inventory of winterization materials and to provide for the costs of site installation. To replenish and keep materials available, inventories are routinely taken, and materials procured. Because of last year’s rain events, damage responses continued for several months exhausting inventory required to install protective measures. Additional site protection materials have been needed to reestablish and or monitor/maintain sites. This year ’s winterization materials needs are expected to exceed normal parameters for procurement and site maintenance expenses. Therefore, the budget has been increased from previous years. Estimated Budget $80,000 Emergency Response During the winter rainy season, the Blackhawk GHAD responds to a range of urgent, active and threatening landslides, as well as drainage issues where property damage is threatened. These incidents typically involve mud or debris flows, plugged storm drains at the base of slopes, or flooded properties due to the overflow of runoff from plugged or damaged facilities. In severe cases these responses can require the initiation of temporary slope stabilization measures in preparation for a major repair. Estimated Budget $65,000 885 2024/2025 Program Budget Blackhawk GHAD 12 Debris Benches Numerous earthen debris benches exist throughout the district. It is essential that these facilities be periodically inspected to ensure capacities and drainage have not been compromised. Annual inspections are made, and periodic debris removal plans are initiated. This years’ budget allows for geotechnical evaluations and the periodic removal of accumulated debris from several of those benches identified during the study and routine monitoring events. Estimated Budget $45,000 Operations An inventory of onsite instrumentation including hundreds of piezometers, inclinometers, horizonal drains, subdrains, and settlement monuments are monitored periodically throughout the year as a preventive measure. Collected data from these sites is analyzed and aggregated into the GIS for further analysis to establish trends. Monitoring sites can be established for a variety of uses. Completed repair sites often require monitoring protocol to confirm that the slope has been stabilized. Other sites have been utilized to indicate signs of unstable conditions developing and have been instrumental in determining slope conditions prior to the activation of a landslide. Through the use of collected data such as groundwater depth, magnitude of slope movement, depth of movement, and ground surface movement, the District has been able to arrest slope movement in advance of an incipient failure. Archiving of historical data is ongoing integrating into the GHAD GIS as new features are designed and activated. Throughout the year, the District receives incident response or assistance calls from property owners regarding slope stability or drainage issues. Community relations, including incident responses through the annual Operations Program, have been institutionalized as a role of Blackhawk GHAD management. All incidents are recorded within the GIS and move through the district response mechanisms as is appropriate and consistent with the Blackhawk GHAD Plan of Control. GHAD is currently working on an updated user-friendly website that will provide a portal for property owners and stakeholders to report incidents or inquire about the GHAD’s operations. The GHAD manager receives updates in long-range weather and oceanic temperature changes through the National Oceanic and Atmospheric Administration (NOAA) and other scientific and atmospheric agencies that track data and produce probabilistic assessments on the likelihood of seasonal heavy rain or seismic conditions. Operations Program Estimated Budget $127,000 886 2024/2025 Program Budget Blackhawk GHAD 13 Special Projects During fiscal year 2024/2025 the District will continue several special projects and studies. Brief descriptions of the special projects are presented in Table 1 and further described below: Plan of Control Update Amendment 3 to the Plan of Control (POC) was adopted by the GHAD Board in 2022 and put into use. Amendment 3 supersedes previous plans and addresses additional clarification and instruction with respect to the GHAD responsibilities and authorities. A modest allowance has been established for any activity that may involve the Plan of Control. Estimated Budget $2,000 Reserve Study Update The Blackhawk GHAD reserve fund study was originally completed in FY2002-2003. An extensive update to the plan was completed in fiscal year 2012-2013. The reserve study functions as a pro-forma (40 year) analysis of the financial needs of the Blackhawk GHAD. It serves as a tool to calculate the annual contribution required by the GHAD to build and maintain sufficient funds for emergencies and capital replacement programs based on past weather patterns, landslide repair costs, and general attrition. Historically, as a result of severe winters, draws have been necessary on the reserve fund. Work has been completed on an independent analysis of the fund health and methodologies. This analysis has been used in updating the pro-forma plan and provides instruction to GHAD management as to the necessary reserve demands over time. Estimated Budget $5,000 Special Studies The Blackhawk GHAD intends to continue targeted and site-specific studies in the areas of fiscal policy and geologic risk. The GHAD, as we anticipate our 39th year, has the unique opportunity to address many of the issues surrounding long-term viability and sustainability within changing environmental and financial conditions. Using empirical data, we can assess potentially increasing financial loads and geologic risks that may accompany the physical maturation process of this district, as well as identifying infrastructure serviceability and project capital replacement costs in advance. We are confident that these studies have produced and will continue to produce beneficial results. The Special studies program has been modified this year to analyze and account for projected costs to continue site specific studies currently underway. Estimated Budget $10,000 Information Technology Systems (IT) Geographic Information Systems (GIS) The Blackhawk GHAD completed an upgrade to its GIS to include all the GHAD’s data collection and monitoring operations. The current system is run from internal servers, combined with secure and private “Cloud” storage. After independent input from several GIS experts, the GHAD has 887 2024/2025 Program Budget Blackhawk GHAD 14 selected a GIS designer, and contracts are currently in the process of evaluation and activation. It is expected that work may begin on a new GIS system with capabilities to plot, locate, extract, and analyze data in ways that we were unable to leverage with our current GIS system. As a result of a recent independent evaluation of the Blackhawk GHAD’s information systems conducted in 2024, the GHAD has embarked on a modernization of its current content management systems and data security. With recent rising international data risks, the GHAD has incorporated additional safeguards and efficiencies to protect data by exclusively utilizing cloud- based data storage systems. Work will continue to complete the process of content management, data migration, software updates and training and is scheduled to be fully implemented in July 2024. Additionally, the GHAD website www.blackhawkghad.com has continued to provide a mechanism to disseminate information to our constituents. Both our ongoing IT system, the planned GIS system and the GHAD website continue to modernize as appropriate to provide security and user access in our efforts to communicate with our constituents. In our continued efforts to work to enhance our open communication profile with district constituents and stakeholders within the Blackhawk community, we are implementing a new user- friendly website that will allow constituents to post incidents or concerns directly to the website, therefore expediting a response to their concerns and informing the GHAD about the important particulars and characteristics of the incident, whether as non-emergent issues, or quick-response needs during heavy incident reporting events. The site will be launched in early fiscal year 2024- 2025. Estimated Budget $125,000 Accounting System Upgrade Periodic upgrades are necessary to enhance accounting system capabilities. The Blackhawk GHAD utilizes expense accounting software to assist in reporting and the day-to-day operation of the District. Ongoing accounting system enhancements are being implemented allowing more data entry streamlining, enhanced reporting, and quality control assurance procedures. The GHAD Treasurer and the General Manager work collaboratively to fortify the accounting systems, receivables and invoice processing procedures. Estimated Budget $20,000 888 2024/2025 Program Budget Blackhawk GHAD 15 Procedures Manual The Blackhawk GHAD continually upgrades procedures and modifies plans to incorporate new technologies that assist the GHAD in delivering the highest level of services. Procedures require certain modifications and enhancements as new methodologies are introduced and incorporated into the GHAD Standard Operation Procedures. Certain financial and operations procedures have been institutionalized within the program. Additional procedures will be incorporated to further define and standardize the following areas: • Preventive Maintenance/Operations • Standard Form Contracts (Evaluation) • Administrative Procedures (Evaluation) o File Conventions Estimated Budget $2,000 Communications Plan The Blackhawk GHAD maintains a communications plan designed to keep constituents current on GHAD operations and developments. The plan addresses several venues and mediums in which to disseminate information within this district and to other concerned parties, and to establish clear and accessible channels for community interaction. The GHAD has now implemented a web page for public information and interaction and a multi-page informational brochure has been completed and distributed to interested Homeowner Associations (HOA) that describes the GHAD and its responsibilities and limitations. Additionally, when asked, the General Manager writes periodic articles for the HOA newsletter. Estimated Budget $20,000 Outreach/Legislative Review California Association of GHADs (CAGHADs) Membership/Insurance The proliferation of new GHADs within California has resulted in new legislation and adopted procedures. The Blackhawk GHAD Manager, in association with others make up the CAGHAD Board of Directors and share information and knowledge through a consortium of GHAD managers. The CAGHAD has obtained General Liability policies for its member GHADs. Additional GHAD onboarding and participation has reduced relative premiums. Coverage for the Blackhawk GHAD is approximately $9,0001, plus administrative costs. Additionally, the GHAD manager participates in the CAGHADs as the organization pursues other financial instruments that may provide the Blackhawk GHAD additional options for extraordinary event financial planning. In 2016, the CAGHAD Board adopted a new fee schedule reducing the annual GHAD fees for membership by 50%. Estimated Budget $11,000 1 2023/2024 Premium referenced 889 2024/2025 Program Budget Blackhawk GHAD 16 FEMA Administration An administrative budget has been established to allow GHAD management and consultants to continue to pursue Federal and State funds through grant programs offered by the Federal and State Emergency Response agencies. If funding is awarded, a portion of administrative costs are recoverable. Estimated Budget $50,000 Administration The administration of the Blackhawk GHAD includes all costs associated with legal support, office expenses, staffing, and accounting. Brief descriptions are presented below. Legal General Counsel – Blackhawk GHAD management must interact regularly with GHAD Counsel. The day-to-day operations of the GHAD present a myriad of issues and opportunities to work directly with GHAD counsel in the areas of contracts, agreements, new business, legislation, and property owner issues. Estimated Budget 50,000 Special Counsel (FEMA) – Blackhawk GHAD management requires the services of special counsel from time to time in the areas of litigation and other legal concerns. Currently GHAD General legal counsel is assisted the General Manager with active FEMA and CalOES applications. After a very intense application process for the last 16 months, the GHAD application for funds have been suspended pending FEMA legal counsel to consider further GHAD eligibility. Estimated Budget $80,000 Staffing/Administrative Support The Blackhawk GHAD staff includes the General Manager, Operations Manager, Construction Services Manager, an Administration Manager and frequently other support staff and consulting professionals. The General Manager administers all GHAD day-to-day operations, including financial budgeting and communications regarding its activities. The Operations Manager and Construction Services Manager, among other tasks, administer the Major Projects and Preventive Maintenance Programs and associated work schedules, consulting and construction contracts, and documents. The administrative staff is responsible for accounting/bookkeeping, contract administration, clerical, and construction management support; Additional management staff costs are also applied to specific projects as appropriate. Authorized business expenses such as rent, office supplies and leases are included in Staffing. Estimated Budget $403,100 890 Exhibit B 891 49341392.1/500480.0002 May 11, 2022 June 13, 2024 Blackhawk GHAD Board of Directors c/o GHAD Board Member Candice Andersen 309 Diablo Road Danville, California 94526 Subject: Third Fourth Amendment to Plan of Control for the Blackhawk Geologic Hazard Abatement District Board members: Please find attached the Fourth Amendment to the “Plan of Control” for the Blackhawk Geologic Hazard Abatement District (GHAD). Upon formation of the Blackhawk GHAD in 1986, a Plan of Control (POC) was implemented that expressly described its preliminary nature and that the POC would be subject to future revisions and modifications. The POC was subsequently updated in 20041 and modified to better describe the responsibilities and limitations of the GHAD. In 20062, the POC was modified again to include the annexation of a 48-acre parcel known as “The Canyons at Blackhawk”. In 20223, the Plan of Control was amended for the third time to Since the implementation of the updated 2006 POC, we have gained reflect additional knowledge gained on of the geologic hazards within the GHAD and have further refined best practices for mitigating them as well as for managing the GHAD. The POC is periodically reviewed for us to determine if any changes need to be made. In the latest review, we determined minor updates were necessary to provide an expediated method in making decisions on a property owner request for reimbursement to improvements damaged or destroyed by a qualified geologic hazard and clarify the definition of “property owner”. These minor revisions were made by the GHAD Manager under Section XI. REVISION POLICY and are being brought to the attention of the Board of Directors. No action by the Board is required to accept these minor revisions. As such, we now submit this Fourth Amendment POC to the Blackhawk GHAD Board of Directors for your information. These revisions are in compliance with Section XI of the Plan of Control. This updated POC (Fourth Amendment) supersedes all previous versions and has been prepared in accordance with the requirements of the California Public Resources Code Division 17, Section 26500-26654 of the State of California. Sincerely, Blackhawk Geologic Hazard Abatement District 1 Amendment 1 to Plan of Control dated February 27, 2004 and approved May 25, 2004 r2 Amendment 2 to Plan of Control dated August 30, 2006 and approved October 17, 2006 3 Amendment 3 to Plan of Control dated May 11, 2023 and approved on June 21, 2022. 892 Plan of Control Blackhawk GHAD © 2024 49341392.1/500480.0002 Michael D. Sands Sands Construction Company, Inc. General Manager, Blackhawk GHAD David Burger, P.G., C.E.G. Phillip Gregory, P.E., G.E. Cal Engineering & Geology, Inc. Cal Engineering & Geology, Inc. 893 49341392.1/500480.0002 BLACKHAWK GEOLOGIC HAZARD ABATEMENT DISTRICT THIRD FOURTH AMENDMENT TO PLAN OF CONTROL MAY 11, 2022 JUNE 13, 2024 894 Plan of Control Blackhawk GHAD © 2024 49341392.1/500480.0002 BLACKHAWK GEOLOGIC HAZARD ABATEMENT DISTRICT PLAN OF CONTROL TABLE OF CONTENTS I.INTRODUCTION .......................................................................................... 1 II.HISTORY OF THE BLACKHAWK GHAD PLAN OF CONTROL ........... 2 III.DEFINITIONS ............................................................................................... 3 IV.GEOLOGIC HAZARD DESCRIPTION ....................................................... 5 V.GHAD BOUNDARIES AND ANNEXATION POLICY ........................... 65 VI.AUTHORIZED GHAD PROJECTS .............................................................. 6 A.Landslide Mitigation During and in Preparation for Emergencies ............ 776 B.Preventative Landslide Mitigation and Geotechnical Investigations ............. 7 C.Activities Related to Slope Stabilization Surface and Subsurface Drainage Facilities ......................................................................................................... 8 D.Activities Related to Creeks and Detention Basins ........................................ 8 E.Activities Related to Prevention and Mitigation Research .......................... 98 VII.LIMITATIONS TO GHAD INVOLVEMENT ............................................. 9 A.Funding and Risk Limitations ........................................................................ 9 B.GHAD Services Only Areas within the GHAD Boundaries .......................... 9 C.Geologic Hazard Limited to a Single Property ...................................... 10109 D.Geologic Hazard Resulting from Negligence of Property Owner ............... 10 E.Geologic Hazard which Requires Expenditure Amount Exceeding the Value of the Threatened or Damaged Improvement ............................................... 10 F.Erosion Within Creek Structure Setback Areas ....................................... 1110 G.Damage Caused by Soil Creep ..................................................................... 11 H.Damage Covered by Responsibilities of Others ........................................... 11 VIII.PRIORITY OF GHAD EXPENDITURES AND RESERVE FUND ...... 1211 A.Priority of GHAD Expenditures ............................................................... 1211 B.Establishment and Operation of a GHAD Reserve Fund ......................... 1312 IX.REIMBURSEMENT POLICIES ................................................................. 13 A.Reimbursement of Expenses Incurred by Property Owner .......................... 13 1.Reimbursement of Expenses During Emergencies ................................................. 13 2.Reimbursement by Agreement ................................................................................ 13 B.Reimbursement for Damaged or Destroyed Structures and Site Improvements .................................................................................................................. 1413 1.Privately Owned Structures and Site Improvements ........................................... 1413 2.HOA Owned Streets, Utilities, and Site Improvements .......................................... 14 X.RECONSIDERATION AND APPEAL POLICY ................................... 1514 XI.REVISION POLICY ................................................................................ 1615 895 Plan of Control Blackhawk GHAD © 2024 49341392.1/500480.0002 FIGURE AND APPENDIX LIST Figure 1 Blackhawk GHAD Boundary Site Plan Appendix A Geologic Conditions Appendix B Metes and Bounds Description 896 Plan of Control Page 1 of 15 © 2024 Blackhawk GHAD 49341392.1/500480.0002 I.INTRODUCTION The Blackhawk community is an approximately 2,800-acre mixed-use development comprised of 2,707 residential parcels, two golf courses, multiple parks, a commercial center with several office buildings, a retail shopping center, a theater, a museum, an elementary school, and various other improvements and amenities. Blackhawk is in Contra Costa County Service Area ("CSA") M-23, and located east of the town of Danville, California, within an unincorporated area of Contra Costa County historically affected by geologic hazards. The boundaries of CSA M-23 were established on June 14, 1977 by Resolution 77/477 of the Contra Costa County Board of Supervisors ("Board of Supervisors"). On September 20, 1977 the Board of Supervisors passed Resolution 77/767 to provide funding for specified extended services (e.g., street lighting, landscape maintenance, drainage maintenance, etc.) within CSA M-23. On April 22, 1986, by Resolution 86/209, the Board of Supervisors added "geologic hazard abatement" to the list of services authorized to be performed within CSA M-23. The Blackhawk Geologic Hazard Abatement District (“Blackhawk GHAD”, “GHAD” or “the GHAD”) was formed on April 22, 1986, by Resolution 86/210 of the Board of Supervisors under the authority of the California Public Resources Code (Section 26500 et seq.), which governs the formation and operation of geologic hazard abatement districts ("GHAD Law"). The Blackhawk GHAD was formed to address both known and potential landslide hazards within and adjacent to its boundaries. Funding for the Blackhawk GHAD is provided through an agreement with Contra Costa County under which the County provides the GHAD with CSA M-23 surplus revenues (i.e., after deduction for other M-23 services such as drainage maintenance and flood control). CSA M-23 receives revenue from an ad valorem property tax collected on properties within its boundaries. Funding is currently transferred to the Blackhawk GHAD through an agreement entered into with the County via Resolution 2011/03 adopted on March 15, 2011. The Board of Supervisors serves as the GHAD Board of Directors and a GHAD General Manager ("General Manager") manages the daily operations of the GHAD. The General Manager reports directly to the GHAD Board of Directors. 897 Plan of Control Page 2 of 15 © 2024 Blackhawk GHAD 49341392.1/500480.0002 GHAD Law requires that a Plan of Control ("POC") be prepared that describes in detail the geologic hazard of concern, its location, and the area affected. A plan for the prevention, mitigation, abatement, or control of the hazard must also be included. The General Manager is tasked with implementing the POC. This POC, presented herein, includes a description of the geologic hazards present in the Blackhawk region (limited to threatening and actual landslides) and lays out both informational (e.g., document history, definitions, geologic conditions) and operational plans (including limitations and exclusions) for the prevention, mitigation, abatement, or control of the geologic hazards. GHAD “Improvements” (as defined in GHAD Law) and all GHAD activities or projects undertaken in furtherance of, or in connection therewith, have been deemed by GHAD Law to be specific actions necessary to prevent or mitigate an emergency as described within Public Resources Code Section 21080(b)(4) (See, Pub. Res. Code Sections 26601 and 26505). Consistent therewith, all GHAD projects are exempt from review under the California Environmental Quality Act and are not subject to local permitting requirements. II.HISTORY OF THE BLACKHAWK GHAD PLAN OF CONTROL Upon formation of the Blackhawk GHAD in 1986, the original POC was adopted which outlined the type of geologic hazards (landslides) to be addressed by the GHAD. While GHAD Law broadly defines a "geologic hazard" that can be addressed by a geologic hazard abatement district, the Blackhawk GHAD was created to address only threatened or actual landslides1. However, only generalities for prevention, mitigation, abatement, and control of landslides were provided in the original POC due to a lack of knowledge about the extent of potential future landslides that the GHAD was formed to address. The original POC explicitly stated that the POC was a “[…] preliminary document” and that it “[…] will be subject to revisions and modifications, as new data and investigations warrant.” The GHAD benefits from being located in the San Francisco Bay Area where extensive expertise and constant innovation exist for addressing geologic hazards. Thus, it is important that the POC 1 The original POC states “The proposed district […] is prone to new landslides and reactivation of existing landslide areas.” 898 Plan of Control Page 3 of 15 © 2024 Blackhawk GHAD 49341392.1/500480.0002 be updated periodically to ensure both consideration of the known history of the landslide hazards within the GHAD areas and to reflect currently available investigation and mitigation practices. After nearly 20 years of operation under the original POC and with new insight gained on the response of the landscape and community to geologic hazards, the POC was amended in 2004 (First Amendment) and 2006 (Second Amendment)2 to provide additional guidance for the GHAD’s function and operation. Following another 15 years of operation, this Third Amendment further updates the functional and operational aspects of the GHAD by considering the latest available information on landslide hazards and integrating new practices and technologies for mitigating these hazards. This Third Amendment builds on the foundation laid out by the previous POCs, clarifies and further reinforces the intents of the original formation of the GHAD, and reflects the GHAD’s current practice. This Third Amendment supersedes the First Amendment and Second Amendment to the POC. III. DEFINITIONS The following terms (whether capitalized or not in this POC) shall have the following meaning: A.“Creek”, as used herein, is equivalent to a “watercourse” as defined by the Contra Costa County Code Section 1010-6.028. A creek is thus defined as a natural or human-made channel for transporting water, including the stream bed and the banks, whether continuously flowing or intermittent. A channel is as defined by Contra Costa County Code Section 1010-6.004. A.B.“Geologic hazard” as that term is used herein, means any actual (active or imminent) or threatened landslide. C."GHAD project" – The prevention, mitigation, abatement, or control of a geologic hazard as defined herein. B.D."Landslide" is defined as a mass comprised of rock, soil and other debris (e.g., water, vegetation) that has been displaced downslope by a sliding, flowing, or falling 2 The Second Amendment was identical to the First Amendment to the POC except that it expanded the GHAD boundaries to annex The Canyons at Blackhawk Territory. 899 Plan of Control Page 4 of 15 © 2024 Blackhawk GHAD 49341392.1/500480.0002 mechanism that results in an established and distinct surface of separation between moving and non-moving rock and/or soil. E.“Lot” or a “parcel” is defined as any single private or public area of land with closed boundaries defined by a recorded survey. F.“Property owner(s)” is defined as a private landowner or homeowners association that owns property in the GHAD boundaries and the Blackhawk Country Club. G.“Site improvements” indicates buildings, roads, sidewalks, utilities, constructed trails, golf course amenities, swimming pools, tennis courts, gazebos, cabanas, geologic stabilization features, V-ditches, or similar items. C.H.“Slopes” or “sloping ground” is defined as land that is inclined with a non-zero angle of inclination as measured from the horizontal. Slopes prone to landsliding are typically (but not limited to) those inclined more than 20 degrees. D.I."Soil creep” is defined as the slow (on the order of 0.4 inch per year3) downhill movement of near-surface (within the zone of seasonal changes of moisture and temperature) soil particles or weathered expansive bedrock materials resulting from the combined influences of gravity with wetting and drying cycles. Soil creep is distinguished from landsliding through the generally continuous motion and lack of distinct boundaries (both laterally and with depth) observed in soil creep. E.“Site improvements” indicates buildings, roads, sidewalks, utilities, constructed trails, golf course amenities, swimming pools, tennis courts, gazebos, cabanas, geologic stabilization features, V-ditches, or similar items. F.A.“Lot” or a “parcel” is defined as any single private or public area of land with closed boundaries defined by a recorded survey. G.J.“Creek”, as used herein, is equivalent to a “watercourse” as defined by the Contra Costa County Code Section 1010-6.028. A creek is thus defined as a natural or human-made channel for transporting water, including the stream bed and the banks, whether 3 For example, see Fleming, R.W. and Johnson, A.M., 1975, Rates of seasonal creep of silty clay soil, Quaternary Journal of Engineering Geology, Vol. 8, pp. 1-29. 900 Plan of Control Page 5 of 15 © 2024 Blackhawk GHAD 49341392.1/500480.0002 continuously flowing or intermittent. A channel is as defined by Contra Costa County Code Section 1010-6.004. H.K.“Structure setback area” indicates the portion of a lot situated between a creek and the “structure setback line” as defined by the Contra Costa County Flood Control District (see Contra Costa County Code Sections 1010-6.024, 914-14.012, and 914-14.014). I.L.“Structure setback line” indicates the line separating the structure setback area from the remainder of the lot where a residential structure or any permanent site improvement (other than drainage structures) is situated, as defined by the Contra Costa County Flood Control District (see Contra Costa County Code Section 914-14.012). "GHAD project" – The prevention, mitigation, abatement, or control of a geologic hazard as defined herein. J.“Property owner” is defined as a private landowner or homeowners association that owns property in the GHAD boundaries and the Blackhawk Country Club. IV.GEOLOGIC HAZARD DESCRIPTION The Blackhawk GHAD is located south of Mount Diablo, along the southwestern slopes of Blackhawk Ridge, in Contra Costa County, California. Like many other parts of Contra Costa County and the San Francisco Bay area overall, the topography and geology of the Blackhawk region combine to form terrain that can be susceptible to landsliding (see Appendix A – Geologic Conditions). Considerable effort and resources (e.g., slope regrading, removal of identified existing landslides, and installation of drainage infrastructure) were invested to address the long- term stability of slopes during the development of the residences and infrastructure within the GHAD boundary. However, the underlying soils and rocks can still be intermittently prone to instability from a suite of triggering processes that include saturation or near-saturation of soils or bedrock due to rainfall or domestic water sources, and earthquake shaking. The type of landslides that have occurred in Blackhawk are typical for the San Francisco Bay region and generally occur due to intense or prolonged rainfall during the winter season. Upon the arrival of large storms, the soils can become nearly or fully saturated with resultant subsurface water pressures that may destabilize existing slopes. Landslides may be shallow (<5 feet deep) and involve surficial soils 901 Plan of Control Page 6 of 15 © 2024 Blackhawk GHAD 49341392.1/500480.0002 with potential to turn into highly mobile debris flows, or they may be deeper (>5 feet) and involve both soil and rock materials that move shorter distances. Both types of landslides may, in many cases, be prevented, mitigated, abated, or controlled by proactive and/or responsive activities; these activities are the purpose of the GHAD. V.GHAD BOUNDARIES AND ANNEXATION POLICY The boundary of the Blackhawk GHAD is shown in Figure 1 and is described by the Metes and Bounds Survey included in Appendix B. In 2006, the GHAD completed an annexation of approximately 48 acres known as The Canyons at Blackhawk Territory. The annexation was approved on October 17, 2006 by Resolution 2006/638 of the Board of Supervisors under the authority of the GHAD Law with a resultant change to the GHAD boundary. The annexed region is included in the survey included in Appendix B that defines the GHAD boundary in Figure 1. As required by GHAD Law, the GHAD Board of Directors (in addition to the Board of Supervisors as the original sponsors of the GHAD’s formation) must approve annexation of properties not currently within the GHAD boundaries. VI. AUTHORIZED GHAD PROJECTS The GHAD’s operations are focused on the monitoring, maintenance, repair, and mitigation of threatened or actual landslides within the GHAD’s boundaries. Typical GHAD projects fall into two categories: (1) major maintenance and monitoring activities of infrastructure and instrumentation meant to prevent instability of existing slopes and of which include, but are not limited to, cleaning, maintaining, replacing, and/or installing surface and subsurface drainage systems and monitoring instrumentation, and (2) major landslide repair projects requiring, but not limited to, site grading and installation of drainage or engineered earth retaining system infrastructure. The General Manager has sole discretion for defining GHAD project priorities (subject to the guidance provided in Section VII and Section VIII) and for the selection of repair and mitigation methods appropriate to a particular situation, within the constraints described in this and other sections of the POC. A pProperty owners within the GHAD, whether private landowners,or homeowners associations or the Blackhawk Country Club (“property owners”), may contact the GHAD management to 902 Plan of Control Page 7 of 15 © 2024 Blackhawk GHAD 49341392.1/500480.0002 either report a new geologic hazard incident or condition on their property or to inquire about an already-reported incident. When contacted, the General Manager shall respond to the inquiry and indicate whether or not the incident or inquiry falls within the responsibilities of the GHAD, and if so, what steps may be taken to address the incident. In cases where the property owner incurs their own expenses related to the prevention, mitigation, abatement, or control of a geologic hazard, as described herein, the reimbursement policies outlined in Section IX shall apply. In cases where the General Manager determines that an incident does not qualify for GHAD involvement and the property owner disagrees, the appeals policy outlined in Section X shall apply. GHAD projects and situations in which the GHAD is authorized to prevent, mitigate, abate, or control geologic hazards are listed and described here in Sections VI(A) through VI(E): A.Landslide Mitigation During and in Preparation for Emergencies During emergency situations when a landslide presents an active or imminent threat to improved property, the GHAD may implement interim slope stabilization measures that can arrest or minimize further slope movement until long-term mitigation measures can be implemented. Interim slope stabilization measures include, but are not limited to, the temporary installation of slope coverings or drainage infrastructure to prevent further water infiltration or erosion, installation of structural elements to prevent or arrest movement of a landslide, or grading to unload or buttress unstable slopes. Emergency preparation measures may also be taken in advance of threatening landslides; these measures may include stockpiling slope stabilization materials and/or having resources in-place ready to respond rapidly. B.Preventative Landslide Mitigation and Geotechnical Investigations The GHAD may prevent, mitigate, abate, or control landslides that threaten improved property using various mitigation techniques. The selection of mitigation technique depends on the type and motion of landsliding, equipment accessibility, urgency, and other factors. Prevention of landslides can sometimes be achieved using surface and subsurface drains. Imminent landslides can be stabilized by the construction of retaining structures such as closely spaced cast-in-place drilled piers reinforced with steel beams, soldier beam and lagging wall(s), or an array of tie-back or soil nail anchors extending 903 Plan of Control Page 8 of 15 © 2024 Blackhawk GHAD 49341392.1/500480.0002 beyond the slide plane (i.e., surface of separation between moving and non-moving soil and rock). Landslide-damaged slopes can be reconstructed and stabilized by removing the landslide debris and rebuilding the slope with properly compacted and drained, engineered fill. These or other appropriate techniques should be chosen based on the actual site conditions. The General Manager will make the final decision in determining the type of action that best fits the need of each GHAD project. At the General Manager’s sole discretion, a geotechnical investigation may be conducted for areas where unstable conditions or landslides exist or are believed to exist. The purposes of the geotechnical investigation are to determine the cause of the unstable slope conditions and to identify and define repair or stabilization options. Geotechnical monitoring, whether short-term, as part of an active landslide investigation, or long- term, to track changes in groundwater levels and/or surface and subsurface movement, are authorized activities of the GHAD as related to the prevention, mitigation, abatement, or control of landslides within the GHAD’s boundaries. C.Activities Related to Slope Stabilization Surface and Subsurface Drainage Facilities The GHAD may maintain, repair and/or replace those portions of surface and subsurface drainage facilities such as concrete “V” ditches, storm sewer lateral pipes, catch basins, drainage inlets, utility access chambers, storm sewer inlets and outlets, horizontal drains, subdrain pipes, subdrain pipe inlets and outlets, etc. when they are directly related to the repair, prevention, or control of landslides. Maintenance, as described herein, may also include removal of sediment from ditches and at the base of slopes and hydro-cleaning of horizontal drains and subdrains. D.Activities Related to Creeks and Detention Basins As part of its duties to mitigate against actual or threatened landslides, the GHAD may perform the following GHAD projects in creek channels and detention basins: 1.Clearing and removal of debris and/or impediments in creek channels under emergency conditions to maintain open stream flow in order to mitigate a threatening landslide. 904 Plan of Control Page 9 of 15 © 2024 Blackhawk GHAD 49341392.1/500480.0002 2.Removal of significant quantities of sediment deposits in creek channels and detention basins to maintain functionality and open stream flow in order to mitigate a threatening landslide. E.Activities Related to Prevention and Mitigation Research The GHAD has directly benefitted from supporting, performing, and implementing the results of research on the behavior of slopes, landslides, and engineering mitigation methods. To prepare for and reduce the risk of future landslides causing property damage, the GHAD may conduct ongoing research into the behavior of slopes, slope failure prevention, and slope failure mitigation. These efforts include maintaining and analyzing a record of all incident responses and monitoring events for the purposes of evaluating and mitigating future risk. VII.LIMITATIONS TO GHAD INVOLVEMENT The GHAD is authorized to prevent, mitigate, abate, or control geologic hazards and taking into consideration the following limitations and exclusions listed below in Sections VII(A) through VII(H): A.Funding and Risk Limitations The GHAD General Manager is required to approve or not approve the prevention, mitigation, abatement, or control of geologic hazards based on funding limitations, project priorities based on risk evaluation, weather-related risk, the limitations specified in this POC, or other funding or risk-related issues not specified herein. Funding from CSA M-23 surplus revenue (see Section I) is the sole source of revenue for the GHAD, including all operations. If the CSA M-23 revenue allocated for the GHAD is not available, the GHAD would be required to reduce and/or eliminate some or all GHAD services unless an alternative funding source (or sources) can be identified. B.GHAD Services Only Areas within the GHAD Boundaries The GHAD only has authority to provide its services to those properties located within the GHAD boundaries. Properties that are within the CSA M-23 boundaries that have not been annexed into the GHAD do not receive GHAD services. 905 Plan of Control Page 10 of 15 © 2024 Blackhawk GHAD 49341392.1/500480.0002 The GHAD can only prevent, mitigate, abate, or control a geologic hazard on property outside the GHAD boundaries when the hazard has damaged or poses an imminent threat of damage to structures or site improvements located on properties within the GHAD boundaries. The GHAD can only prevent, mitigate, abate, or control the geologic hazard outside the GHAD boundaries provided said work is limited to that which is necessary to address the damage or imminent threat of damage to the structures or site improvements within the GHAD boundaries. Any work outside the GHAD boundary must be performed in coordination with the outside landowner under specific agreement. C.Geologic Hazard Limited to a Single Property The GHAD can only prevent, mitigate, abate, or control landslides that are contained within the limits of a single parcel of property if the single parcel is greater than one acre in size. Services may not be provided for geologic hazards within a single parcel that is less than one acre in size. This exclusion does not apply to geologic hazards existing on open-space areas owned by any homeowners association or golf course property. D.Geologic Hazard Resulting from Negligence of Property Owner The GHAD may decline to prevent, mitigate, abate, or control geologic hazards that occur due to, or resulting from, the negligence of the property owner and/or the property owner’s contractors, agents or employees in developing, grading, constructing, maintaining, performing, or not performing, any work related to or that may have influenced the geologic hazard on the subject property including performing alterations to site drainage or to the overall existing stability of slopes. E.Geologic Hazard which Requires Expenditure Amount Exceeding the Value of the Threatened or Damaged Improvement The GHAD will not prevent, mitigate, abate, or control a geologic hazard where, as determined by the General Manager’s sole discretion, the anticipated expenditure required to be funded by the GHAD to prevent, mitigate, abate, or control the geologic hazard will exceed the value of the structures and/or site improvements that are threatened with damage or loss. 906 Plan of Control Page 11 of 15 © 2024 Blackhawk GHAD 49341392.1/500480.0002 F.Erosion Within Creek Structure Setback Areas Creeks are dynamic landforms and are subject to natural changes from various forms of erosion. Erosion caused, for example, from water scouring of creek banks is a natural process and is to be expected within creek areas. The GHAD will not respond to or be responsible for these conditions even if they damage authorized structures or improvements (e.g., fencing, landscaping, or other non-permanent structures) within a creek or structure setback area. Note that permanent structures and improvements are not allowed within creeks or their structure setback area per Contra Costa County Code Section 914-14.014. G.Damage Caused by Soil Creep The GHAD will not prevent or repair property damage due to soil creep. Soil creep is a common phenomenon on almost all slopes throughout Blackhawk and is not included in the definition of a geological hazard as described herein (see Section III, subsections A, B, and D). The adverse effects of soil creep can include damages to shallow-founded improvements such as separations in concrete walkway and pool deck construction joints, tilting fences, separation of wooden deck elements, and generally very slow downhill movement of any structures constructed on or near the edge of slopes. Site-specific design and construction techniques can typically be implemented by property owners to reduce the impact of creep on their properties. H.Damage Covered by Responsibilities of Others The GHAD will not prevent, mitigate, abate, or control geologic hazards that are the responsibility of other districts, service areas, or entities operating within the GHAD boundaries. The GHAD will have the authority to monitor the specific district, service areas or entities to ascertain whether the work is being performed in a manner that does not interfere with nor impact the GHAD's responsibilities under the POC. 907 Plan of Control Page 12 of 15 © 2024 Blackhawk GHAD 49341392.1/500480.0002 VIII.PRIORITY OF GHAD EXPENDITURES AND RESERVE FUND A.Priority of GHAD Expenditures The GHAD's sole source of funds is from a portion of an ad valorem property tax collected on properties within the GHAD boundaries. The amount of these funds varies annually. Actions by the GHAD, including but not limited to such items as emergency response and scheduled repair expenditures, will be prioritized by and at the sole discretion of the General Manager based on available funds and the approved operating budget. The GHAD Manager prepares, and the GHAD Board of Directors approves an operating budget each year. When available funds are not sufficient to undertake all of the remedial and preventative stabilization measures identified in the budget, the expenditures shall be prioritized by the General Manager as follows, in descending order of priority. 1.Prevention, mitigation, abatement, or control of geologic hazards that have either damaged or pose a significant threat of damage to residences, critical underground or overhead utilities, or roadways that provide emergency egress. 2.Prevention, mitigation, abatement, or control of geologic hazards which have either damaged or pose a significant threat of damage to commercial buildings, including but not limited to office buildings or clubhouses. 3.Prevention, mitigation, abatement, or control of geologic hazards which have either damaged or pose a significant threat of damage to ancillary structures, including but not limited to pool cabanas or restroom buildings. 4.Prevention, mitigation, abatement, or control of geologic hazards existing entirely on open-space or golf course property which have neither damaged nor pose a significant threat of damage to any structure or site improvements. 5.Prevention, mitigation, abatement, or control of geologic hazards that have either damaged or pose a significant threat of damage to landscaping or other similar non- essential amenities. 908 Plan of Control Page 13 of 15 © 2024 Blackhawk GHAD 49341392.1/500480.0002 B.Establishment and Operation of a GHAD Reserve Fund A reserve fund may be set up to allow funding projects whose cost exceeds the annual budget for major repair projects, and to provide for funds required periodically when major landslide events occur within the GHAD (e.g., winter periods with high precipitation and the potential for several major GHAD projects needing to occur simultaneously). The source of revenue for the reserve fund is the CSA M-23 revenue annually allocated to the GHAD (see Section I). The GHAD shall periodically conduct studies to determine the amount of funds that should be accumulated in reserve. These studies will be based on the most current experience with GHAD prevention and repair expenditures. IX.REIMBURSEMENT POLICIES A.Reimbursement of Expenses Incurred by Property Owner 1.Reimbursement of Expenses for Mitigation During Emergencies At the General Manager's sole discretion and upon proof of payment through receipts, the GHAD may reimburse a property owners for expenses incurred for materials used for temporary mitigation of a geologic hazards, which the GHAD Manager has determined in writing to be covered by the Plan of Control, during periods of emergency. Such materials are limited to sheet plastic placed over landslides, sandbags, silt fencing, and other typical temporary mitigation measures. 2.Reimbursement by Agreement At the General Manager’s sole discretion and upon proof of payment through receipts, the GHAD may reimburse a property owner for expenses incurred for the prevention, mitigation, abatement, or control of a geologic hazard based on a written agreement between the property owner and the GHAD to that effect. Such agreement must be executed prior to the property owner incurring said expenses, and following a geologic investigation conducted by the GHAD. 909 Plan of Control Page 14 of 15 © 2024 Blackhawk GHAD 49341392.1/500480.0002 B.Reimbursement for Damaged or Destroyed Structures and Site Improvements 1.Privately Owned Structures, Landscaping and Site Improvements In the event a property owner’s private residence, commercial office building, or any other structure, landscaping, or site improvement is damaged or destroyed due to, or as a result of, a geologic hazard, which the GHAD Manager has determined in writing to be covered by the Plan of Control as defined herein, and pursuant to the other limitations and exclusions defined in this Plan of Control section, the General Manager has sole discretion, pursuant to Section VII, to fund or reimburse (or not fund or reminbrsereimburse) the property owner for the expenses necessary to repair or replace the damaged or destroyed structure, landscaping or site improvements. Any request for reimbursement must be submitted in writing to the General Manager within 180 90 days of the date of the damage geologic hazard which caused the above-referenced damage or destruction, and shall include written substantiation for the expenses. The total dollar amount of the GHAD funding or reimbursement to all the property owners making a request may not exceed a maximum ten percent (10%) of the direct costs incurred by the GHAD in preventing, mitigating, abating, or controlling the geologic hazard responsible for the damage to all property owners. In the event the geologic hazard damaged or destroyed a structure, site improvement, or landscaping which violated any provisions of the County Building Code or County Ordinance Code at the time of its installation or improvement, the GHAD will not provide any funding or reimbursement to the property owner for repair or replacement of the damaged structure, landscaping, or site improvement. 2.HOA Owned Streets, Utilities, and Site Improvements In the event street pavement, underground utilities, landscaping, or site improvements owned by a homeowners association areis damaged or destroyed due to, or as a result of, a geologic hazard, as defined herein, and such damage or destruction impedes the access for the residents in the GHAD to HOA property, and pursuant to the other limitations and exclusions in this Plan of Controol, defined 910 Plan of Control Page 15 of 15 © 2024 Blackhawk GHAD 49341392.1/500480.0002 in this section, the General Manager has sole discretion, pursuant to Section VII, to include in the scope of the landslide repair, the repair or replacement of the damaged or destroyed street pavement, above ground or underground utility structure, landscaping, or site improvement owned by the homeowners association. Any request for reimbursement must be submitted in writing to the General Manager within 180 90 days of the date of the damage and shall include written substantiation for the expenses. X.RECONSIDERATION AND APPEAL POLICY If a property owner directly affected by an operational action as set forth in this POC does not agree with the decision of the General Manager, the property owner may request the GHAD Manager to provide its decision in writing. If the a property owner orf HOA continues to disagrees with the decision of the General Manager ("“General Manager Decision"”) regarding a request for funding or reimbursement as authorized in Sections IX (A)(1) and (B)(1) above, that the property owner may request the GHAD Manager to reconsider that the decision ("“General Manager Decision"”). The property owner shall, within fifteen (15) days from the date of the written General Manager Decision, file with the General Manager the grounds for reconsideration, and the requested relief, including the property owner’s special interest and injury. Within fifteen (15) days of receipt of the property owner’s written request for reconsideration, the General Manager shall issue a written decision on the request based on the evidence presented ("“General Manager Reconsideration Decision"”). The property owner may appeal the General Manager Reconsideration Decision to the GHAD Board of Directors. This appeal must be filed General Manager by submitting an Appeal Form with the GHAD Clerk as a form provided by the General Manager within fifteen (15) days from the date of the General Manager Reconsideration Decision and must include the payment of an appeal fee as noted on the Appeal Form. of $5,000. The appeal must include the reasons for the appeal and the property owner’s requested relief. The GHAD Board of Directors will make the final decision on the appeal. The General Manager will proceed based on the decision of the Board of Directors and is considered the final decision of the GHAD. 911 Plan of Control Page 16 of 15 © 2024 Blackhawk GHAD 49341392.1/500480.0002 All other determinations of the GHAD Manager not related to Sections IX (A)(1) and (B)(1) (i.e., a determination that the soil movement alleged to cause damage is not covered by the Plan of Control, or requiring access agreements, or other agreements or documents from the property owner to perform GHAD duties) are final and not subject to appeal to the GHAD Board of Directors unless the GHAD Manager, in his or her sole discretion, determines that a final decision is should be subject to the made by the Board of Directors reconsidered ation or appealled appealled and appeal provisions found in this Section X due to the complexity or nature of the subject of the determination. In this event, the GHAD Manager shall, as soon as feasible, inform the property owner of the opportunity to appeal the determination to the Board of Directors. This appeal must be filed in accordance with the provisions for an appeal to the Board of Directors as explained above. . XI.REVISION POLICY This POC is meant to address the current needs of the GHAD and may be updated or revised should conditions or information change that result in new and/or different approaches related to addressing geologic hazards as defined herein (Section III-A and B). The POC will periodically be revisited by the General Manager. If the General Manager identifies the need to make minor updates or revisions, the General Manager can make those updates or revisions without seeking approval of the GHAD Board of Directors but shall thereafter inform the Board that the updates or revisions were made. If the updates or revisions are major, the General Manager shall submit the revisions to the Board of Directors for its approval. A minor update or revision is a change that clarifies a component of the POC and does not significantly change the purpose and character of the POC. 912 Plan of Control © 2024 Blackhawk GHAD 49341392.1/500480.0002 FIGURE 1 – BLACKHAWK GHAD BOUNDARY SITE PLAN 913 Plan of Control Page A1-A7 © 2024 Blackhawk GHAD 49341392.1/500480.0002 APPENDIX A - GEOLOGIC CONDITIONS A.Topography and Geomorphology The Blackhawk GHAD is located approximately five miles east of the town of Danville and four miles south of Mount Diablo in Contra Costa County, California. The area is situated on the slopes located between Sycamore Valley to the south and Fossil and Blackhawk Ridges to the north. Elevations within the GHAD boundaries range between approximately 600 ft in the south to 1400 ft in the north (USGS, 2018). The overall topography becomes steeper moving northward to the ridgelines. Drainage is to the south via several named creeks (East Branch of Green Valley Creek, Sycamore Creek, West Branch of Alamo Creek, Alamo Creek) and unnamed subsidiary drainages and creeks (USGS, 2018). The terrain consists of grass-covered ridges and hillslopes that drain to swales and small valleys that support modest tree and shrub growth. The overall geomorphology of the GHAD area is related to long-term fluvial and colluvial (landsliding) processes. The vast majority of development within the GHAD boundaries is located in the flatter valleys. However, some development has also occurred on hillslope benches or on excavated hilltops. Valleys grow narrower moving upslope and in many cases pinch out to more highly dissected terrain, in some areas consisting of a series of slope parallel ridges and hollows (narrow, steep sided valleys). Hillslopes can thus be convex, concave, or uniform depending on the position in relation to a ridge or hollow. Hollows form typical source areas for some types of landslides (debris flows). B.Geology The bedrock geology underlying the area within the GHAD boundaries consists of Tertiary-age (Pliocene and late Miocene)1 sedimentary deposits that have been folded and faulted due to the greater tectonics of the San Andreas fault system and associated uplift of Mount Diablo. The majority of the area is underlain by non-marine sandstones of the Orinda Formation (Dibblee and Minch, 2005) which is locally called the Green Valley Formation (Graymer et al., 1994). These rocks consist of gray to greenish gray, interbedded pebble conglomerates, sandstones and claystones (Dibblee and Minch, 2005). To the northeast and higher up the slopes leading to Fossil 1 Holocene refers to deposits that are less than 11,700 years old. Pleistocene refers to rocks that are 11,700 to 2.6 million years old. Pliocene refers to rocks that are 2.6 to 5.3 million years old. Miocene refers to rocks that are 5.3 to 23 million years old. 914 Plan of Control Page A2-A7 © 2024 Blackhawk GHAD 49341392.1/500480.0002 Ridge and Blackhawk Ridge, the slopes are underlain by the Neroly Sandstone unit of the marine Briones Formation (Graymer et al., 1994; Dibblee and Minch, 2005). This unit consists of a brown, massive sandstone (Graymer et al., 1994) with light gray, medium to fine-grained sandstone and shale interbeds that grade laterally west into finer siltstones and claystones (Dibblee and Minch, 2005). Flatter valley floors where much of the infrastructure in Blackhawk GHAD areas has been constructed consist of young (Holocene) alluvial fan and fluvial deposits (Helley and Graymer, 1997). The bedrock structure consists of a series of nearly parallel, northwest-trending synclines and anticlines, some of which have been overturned by folding. Within most of the Blackhawk GHAD areas, structural mapping shows nearly ubiquitous steeply dipping (up to 80° to the southwest) and overturned (dipping to 57° to the northeast) sedimentary beds (Dibblee and Minch, 2005) with the exception of rocks associated with the northwest to east striking Tassajara Syncline (Dibblee, 1980). Southwest dipping sedimentary beds become shallower (to 32°) approaching the syncline from the northeast and are still shallower (15° to 25°) and northeast dipping on the southwest side of the syncline (Dibblee, 1980; Dibblee and Minch, 2005). C.Tectonics and Seismic Sources The location of the Blackhawk GHAD areas within the greater San Francisco Bay area of northern California places it in proximity to several potential sources of seismicity. Blackhawk is located within the eastern portion of the San Andreas Fault System, but is not located within a State of California designated Alquist-Priola Earthquake Fault Zone. The nearest State-zoned active faults are the Calaveras and Greenville faults located about five miles to the west and east, respectively. Both faults have expected earthquake moment magnitudes of M6.7+ (Field et al., 2015). An earthquake of these expected magnitudes could produce a ground acceleration of approximately 0.4g at Blackhawk according to attenuation relationships by Campbell and Bozorgnia (1994). Other sources for design-basis ground shaking near the Blackhawk area include smaller local faults that may produce lower magnitude earthquakes but potentially more intense ground shaking due to their closer proximity to the GHAD areas. These include the Mount Diablo blind thrust fault or potential subsidiary faults such as those mapped in the vicinity of the GHAD areas by Crane (1988) and Sawyer (2015). Various mapping efforts have placed the approximate location of the Mount Diablo thrust fault close to the southern boundary of the Blackhawk GHAD areas (Unruh and 915 Plan of Control Page A3-A7 © 2024 Blackhawk GHAD 49341392.1/500480.0002 Sundermann, 2006; Sawyer, 2015; Bryant, 2017) with some mapping indicating the presence of fault structures within the GHAD boundaries (Crane, 1988). Geomorphological studies indicate active deformation in the region as a result of late Holocene (modern) movement of the fault (Sawyer, 2015). The deformation is manifest as fault-propagation folds and include the nearby Tassajara and Doolan anticlines which, in turn, are related to splay faults from the Mount Diablo thrust (Sawyer, 2015). The U.S. Geological Survey provides a plausible scenario for a M6.5 earthquake on the Mount Diablo thrust fault with estimated peak ground acceleration of 0.4 to 0.6g in the vicinity of Blackhawk (USGS, 2017). Earthquakes on blind thrust faults are not expected to cause surface ground rupture as might occur along a major strike slip fault such as the San Andreas, Hayward, or other nearby major faults; however, secondary seismic hazards such as landslides could be expected from such an event. More distant seismic ground shaking sources include the major known active faults of the San Francisco Bay Area; namely the San Andreas, Hayward, Rodgers Creek-Healdsburg, and the Concord–Green Valley faults. These sources are all at least five miles from Blackhawk but are known to be capable of producing moderate to large-scale (up to M7+) seismic events. Based on the current state of knowledge, it appears likely that secondary seismic hazards from an earthquake on any of the seismic sources discussed above would occur in regional areas of localized weak soils, such as on unstable slopes. D.Surficial Deposits The area within the GHAD boundaries is covered primarily by relatively shallow soils. The soil over the majority of the GHAD area is mapped as Diablo clay of Contra Costa County (NRCS, 2021). This soil typically forms on uplands, derived from sedimentary bedrock. Below the surficial dark gray clay, the soils generally become light gray or olive gray silty to sandy clay and extend to the undisturbed bedrock. Diablo clays generally have high expansion potential resulting in surficial cracking during the summer and swelling during the winter. Soils with high expansion potential are generally susceptible to downhill soil creep on hillslopes. E.Engineered Fill Deposits As part of the original development within the GHAD boundaries, significant excavations were made, followed by placement of engineered fill deposits. Fill deposits are typically compacted 916 Plan of Control Page A4-A7 © 2024 Blackhawk GHAD 49341392.1/500480.0002 during placement at controlled soil moisture levels to minimize overall settlement. Even still, fill deposits will in nearly all cases undergo some level of long-term settlement, and may undergo long-term movement depending on the overall level of soil moisture introduced. Because soil fills usually support infrastructure development, soil moisture levels may be increased (i.e., due to landscaping, etc.) compared to the background levels to which the soil fill material originated (i.e., as a hillslope subject only to infiltration during winter storms). As a result, areas of significant soil fill may be subject to potential long-term movement as the fill deposits adjust to their new configuration. Horizontal drains typically offer a means to control and limit the build-up of unfavorable soil moisture levels, and monitoring may provide a practical means of identifying potential instability issues. F.Groundwater and Streamflow Groundwater has been encountered at variable depths within the GHAD boundaries during drilling explorations by various geotechnical firms. Sandstone, siltstone, and gravelly bedrock units can be expected to contain variable amounts of groundwater depending on location and underlying geologic structure. Overall, groundwater can be expected to be 10 feet or more below the ground surface. However, areas of springs and seeps are common, and perched transient zones of groundwater may occur as a result of winter precipitation. When soils approach saturation, creeks and other drainages within the GHAD’s boundaries that are normally dry during the majority of the year can discharge water as streamflow. In some cases, flooding is possible near creek crossings. Creekbank erosion may also be caused by these types of flows. Groundwater and streamflow regimes may be affected by development within or near the GHAD boundaries. Long- term changes to these conditions can result from landscape irrigation, the addition of impervious pavement or structures, surface runoff collection systems, and subsurface drainage facilities. G.Geologic Hazards The most common geologic hazard affecting the Blackhawk GHAD is landslides caused by a combination of high seasonal cumulative rainfall and intense storm precipitation acting to destabilize the weak soil and rocks encompassing the steep slopes of the region. Earthquakes are also a concern given the nearby proximity of the GHAD to several active faults, and landslides generated from seismic shaking are likely in the event of strong shaking. In particular, the number 917 Plan of Control Page A5-A7 © 2024 Blackhawk GHAD 49341392.1/500480.0002 and size of landslides may be greater if an earthquake occurs during the wettest months of the winter season when slopes are already weak due to rainfall infiltration. Mapping in the region indicates that the Blackhawk GHAD areas (as well as many other areas in the Mount Diablo area and San Francisco Bay region in general) contain hundreds of existing landslides (Davenport, 1985) with slopes susceptible to movement and adjacent areas susceptible to inundation by landslide debris. Steep slopes may be subject to landsliding as a result of both natural (e.g., precipitation, earthquake) or human activities (e.g., lot grading, road construction, changes to site drainage, damage to water supply or waste water piping, etc.). Landslides in the Mount Diablo region consist of both shallow and deeper movements. Shallow landslides generally occur as earth (fine-grained) or debris (coarse-grained) slides and flows (Varnes, 1978) within soil overlying bedrock. Deep-seated landslides can be translational or rotational and mobilize both soil and weathered bedrock. Most landslides in the Blackhawk GHAD consist of shallow debris flows and deep-seated rotational earth and debris slides. Debris flows (often called mudflows) tend to be less than 10 feet deep and can move rapidly (seconds to minutes) within a relatively linear, narrow path that follows the existing topography (i.e., along swales, drainage channels, or simply straight downhill). Debris flows may travel hundreds of feet before stopping. Deep-seated slides typically move relatively slowly taking hours to days to move en masse along a relatively deep (20 to 50 ft) curved slip plane with a defined headscarp(s) or crevasse at the top of the slide and defined lateral margins along the sides. Movement may not exceed the length of the landslide source area but may move much larger areas and volumes of terrain compared to debris flows. In both cases, the most common causes of landslides involve weak soil/rock materials, a change in slope configuration, or an increase in subsurface moisture content, with a subsequent loss of soil or rock strength. H.References Bryant, W.A., compiler, 2017, “Fault number 353, Mount Diablo thrust fault”, in Quaternary fault and fold database of the United States: U.S. Geological Survey website, https://earthquakes.usgs.gov/hazards/qfaults. Campbell K.W., and Bozorgnia, Y., 1994, Campbell-Bozorgnia NGA Ground Motion Relations for the Geometric Mean Horizontal Component of Peak and Spectral Ground Motion Parameters: Pacific Earthquake Engineering Research Center Report No. 2007/02, University of California, Berkeley, 240p. 918 Plan of Control Page A6-A7 © 2024 Blackhawk GHAD 49341392.1/500480.0002 Crane, 1988, Field Trip Guide to the Geology of the San Ramon Valley and Environs: Northern California Geological Society, 223p., http://www.ncgeolsoc.org/wp- content/uploads/2018/01/1988-Geology-of-the-San-Ramon-Valley-and-Environs.pdf. Davenport, C.W., 1985, Landslide hazards in parts of the Diablo and Dublin 7.5' quadrangles, Contra Costa County, California: California Geological Survey Open File Report No. 86-7 SF, California Division of Mines and Geology, Sacramento, CA, 1:24000 scale map. Dibblee, T.W., 1980, Preliminary geologic map of the Diablo quadrangle, Alameda and Contra Costa Counties, California: U.S. Geological Survey Open File Report 80-546, 1:24000 map. Dibblee, T.W. and Minch, J.A., 2005, Geologic map of the Diablo quadrangle, Contra Costa and Alameda Counties, California: Dibblee Geological Foundation Map DF-162, Santa Barbara, California, 1:24000 scale map. Field, E.H., Biasi, G.P., Bird, P., Dawson, T.E., Felzer, K.R., Jackson, D.D., Johnson, K.M., Jordan, T.H., Madden, C., Michael, A.J., Milner, K.R., Page, M.T., Parsons, T., Powers, P.M., Shaw, B.E., Thatcher, W.R., Weldon, R.J., Zeng, Y., 2015, Long‐term time‐dependent probabilities for the third Uniform California Earthquake Rupture Forecast (UCERF3): Bulletin of the Seismological Society of America, Vol., 105(2A), pp. 511–543. Graymer, R.W., Jones, D.L., and Brabb, E.E., 1994, Preliminary geologic map emphasizing bedrock formations in Contra Costa County, California: U.S. Geological Survey Open-File Report 94-622: U.S. Geological Survey, Reston, Virginia, 1:75000 scale map. Helley, E.J. and Graymer, R.W., 1997, Quaternary geology of Contra Costa County, California, and surrounding areas – derived from the digital database Open File 97-98: U.S. Geological Survey, Reston, Virginia, 1:100000 scale map. Natural Resources Conservation Service (NRCS), 2021, Web soil survey for Contra Costa County, California (CA013): U.S. Department of Agriculture, http://websoilsurvey.sc.egov.usda.gov/. Sawyer, T.L., 2015, Characterizing rates of contractional deformation on the Mt. Diablo thrust fault, eastern San Francisco Bay region, northern California: Final Technical Report to the U.S. Geological Survey, Award No. 02HQGR0014, 38p. Unruh, J. and Sundermann, S., 2006, Digital compilation of thrust and reverse fault data for the northern California map database: collaborative research with William Lettis & Associates, Inc. and the U.S. Geological Survey: Final Technical Report to the U.S. Geological Survey, Award No. 05HQGR0054, 20p. U.S. Geological Survey (USGS), 2017, M6.5 Scenario Earthquake - Mount Diablo Thrust South, U.S. Geological Survey, Earthquake Hazards Program Reston, Virginia, https://earthquake.usgs.gov/scenarios/eventpage/bssc2014mountdiablothrustsou_m6p5_se/execut ive. 919 Plan of Control Page A7-A7 © 2024 Blackhawk GHAD 49341392.1/500480.0002 U.S. Geological Survey (USGS), 2018, Diablo Quadrangle, California: U.S. Geological Survey 7.5 minute Topographic Map Series, 1:24000 scale map. Varnes, D.J., 1978, Slope movement types and processes in Landslides – Analysis and Control: Transportation Research Board Special Report 176, Chapter 2, pp. 11-33. 920 Plan of Control Page B1-B5 © 2024 Blackhawk GHAD 49341392.1/500480.0002 APPENDIX B - METES AND BOUNDS DESCRIPTION THIS DESCRIPTION IS A COMPILATION OF THE VARIOUS ANNEXATIONS TO, DETACHMENTS FROM, AND CONSOLIDATIONS WITH THE BLACKHAWK GEOLOGIC HAZARD ABATMENT DISTRICT SINCE ITS FORMATION IN 1986, AND REPRESENTS THE CURRENT EXTERIOR LIMITS AS OF 2006. REAL PROPERTY IN AN UNINCORPORATED AREA OF THE COUNTY OF CONTRA COSTA, STATE OF CALIFORNIA; BEING A PORTION OF SECTIONS 14, 22, 23, 24. 25 AND 36. TOWNSHIP 1 SOUTH, RANGE 1 WEST. MOUNT DIABLO MERIDIAN AND A PORTION OF SECTIONS 19, 20, 29, 30, 31 AND 32 TOWNSHIP 1 SOUTH, RANGE 1 EAST, MOUNT DIABLO MERIDIAN, DESCRIBED AS FOLLOWS: BEGINNING AT THE WESTERLY TERMINUS OF THE COURSE LABELED "NORTH 89°52’59" WEST 288.40 FEET" ON THE NORTHERLY BOUNDARY OF PARCEL 'A' (PUBLIC PARK) AS SHOWN ON THE MAP OF SUBDIVISION 4878 FILED MARCH 21, 1977, IN BOOK 194 OF MAPS AT PAGE 1 (194 M 1); THENCE FROM SAID POINT OF BEGINNING, ALONG THE EXTERIOR BOUNDARY OF SAID SUBDIVISION 4878 (194 M 1) SOUTH 89°52'59'1 EAST 288.40 FEET; THENCE SOUTH 58°13'44" EAST 280.00 FEET; THENCE SOUTH 73°08'44" EAST 275.00 FEET; THENCE NORTH 79°11·40" EAST 885.99 FEET; THENCE NORTH 28°42'12" EAST 495.62 FEET; THENCE NORTH 18°28'18" EAST 1422.89 FEET; THENCE NORTH 45°05’49 EAST 1003.57 FEET; THENCE SOUTH 87°08'44” EAST 750.00 FEET; THENCE SOUTH 76°08'44" EAST 400.00 FEET; THENCE SOUTH 68°08'44" EAST 1000.00 FEET TO THE NORTHEAST CORNER OF PARCEL 'B' AS SHOWN ON SAID SUBDIVISION 4878 (194 M 1), SAID POINT ALSO BEING THE MOST NORTHERLY CORNER OF PARCEL 'H' AS SHOWN ON THE MAP OF SUBDIVISION 4962 FILED MARCH 21, 1977, IN BOOK 194 OF MAPS AT PAGE 20; THENCE ALONG THE EXTERIOR BOUNDARY OF SAID SUBDIVISION 4962 (194 M 20). SOUTH 10°51'16" WEST 600.00 FEET; THENCE SOUTH 0°51’16” WEST 500.00 FEET THENCE SOUTH 89°08’44" EAST 500.00 FEET; THENCE SOUTH 31°08'44" EAST 730.00 FEET TO THE MOST EASTERLY CORNER OF SAID PARCEL 'H' (194 M 20), SAID POINT ALSO BEING AN ANGLE POINT ON THE NORTHERLY BOUNDARY OF PARCEL 'O' AS SHOWN ON THE MAP OF SUBDIVISION 4963 FILED MARCH 21, 1977. IN BOOK 194 OF MAPS AT PAGE 30; THENCE ALONG THE EXTERIOR BOUNDARY OF SAID SUBDIVISION 4963 (194 M 30), NORTH 71°51'16” EAST 950.00 FEET; THENCE SOUTH 89°08’44" EAST 300.00 FEET TO THE NORTHEAST CORNER OF SAID PARCEL 'O' (194 M 30), SAID POINT ALSO BEING THE MOST NORTHERLY CORNER OF PARCEL 'B ' AS SHOWN ON THE MAP OF SUBDIVISION 5023 FILED JULY 12, 1978, IN BOOK 214 OF MAPS AT PAGE 1; THENCE ALONG THE EXTERIOR BOUNDARY OF SAID SUBDIVISION 5023 (214 M 1) SOUTH 1,503.48 FEET; THENCE SOUTH 88°00'00" EAST 531.02 FEET; THENCE SOUTH 1°00'00" WEST 294.36 FEET TO THE MOST NORTHERLY CORNER OF PARCEL 'C' AS SHOWN ON THE MAP OF SUBDIVISION 5438 FILED AUGUST 14, 1979. IN BOOK 228 OF MAPS AT PAGE 11; THENCE ALONG THE EXTERIOR BOUNDARY OF SAID SUBDIVISION 5438 (228 M 11), SOUTH 68°00'00" EAST 581.79 FEET; THENCE EAST 1277.80 FEET TO THE NORTHEAST CORNER OF SAID PARCEL 'C' (228 M 11), SAID POINT ALSO BEING AN ANGLE POINT ON THE WESTERLY BOUNDARY OF PARCEL 'A' AS SHOWN ON THE MAP OF SUBDIVISION 5439 FILED AUGUST 29, 1979, IN BOOK 229 OF MAPS AT PAGE 1; THENCE ALONG THE EXTERIOR BOUNDARY OF SAID SUBDIVISION 5439 (229 M 1), NORTH 550.00 FEET TO THE NORTHWEST CORNER OF SAID PARCEL 'A' (229 M 1), SAID POINT ALSO BEING THE SOUTHWEST CORNER OF PARCEL "D” AS SHOWN ON THE MAP OF SUBDIVISION 7115 FILED AUGUST 11, 1992, IN BOOK 363 OF MAPS AT PAGE 15 (363 M 15); THENCE ALONG THE NORTHERLY BOUNDARY OF SAID PARCEL “D” (363 M 15) THE FOLLOWING THIRTEEN (13) COURSES: 1) NORTH 58°53'28"EAST 336.68 FEET, 2) NORTH 25°35'28" EAST 538.50 FEET, 921 Plan of Control Page B2-B5 © 2024 Blackhawk GHAD 49341392.1/500480.0002 3) NORTH 42°01 '45" WEST 385.66 FEET, 4) NORTH 07°44'25" EAST 103.95 FEET, 5) NORTH 32°31 '53" EAST 438.86 FEET, 6) NORTH 71 °50'03" EAST 134.71 FEET, 7) NORTH 08°15'17" WEST 195.02 FEET, 8) NORTH 23°35'47" EAST 219.39 FEET, 9) NORTH 79°12' 12" EAST 293.37 FEET, 10) SOUTH 36°52' 12" EAST 205.00 FEET, 11) SOUTH 04°16'05" WEST 319.80 FEET, 12) SOUTH 12°50' 10" WEST 264.22 FEET AND 13) SOUTH 76°21' 11" EAST 222.31 FEET TO THE MOST EASTERLY CORNER OF PARCEL ‘D’ (363 M 15), SAID POINT ALSO BEING THE MOST NORTHERLY CORNER OF PARCEL ‘C’ AS SHOWN ON THE MAP OF SUBDIVISION 7115 FILED AUGUST 11, 1992, IN BOOK 363 OF MAPS AT PAGE 15, (363 M 15); THENCE CONTINUING ALONG THE NORTHERLY LINES OF SAID PARCEL ‘C’AND OF PARCELS ‘M’, ‘K’ AND ‘L’ OF SAID SUBDIVISION 7115 (363 M 15) THE FOLLOWING ELEVEN (11) COURSES: 1) SOUTH 28°46'58" EAST 154.35 FEET, 2) SOUTH 06°34'36" EAST 234.39 FEET, 3) SOUTH 29°32'18" EAST 357.81 FEET , 4) SOUTH 75°13'49" EAST 125.85 FEET; 5) NORTH 25°17'09" EAST 215.57 FEET, 6) NORTH 37°40'36" EAST 273.06 FEET 7) NORTH 66°04'38" EAST 329.55 FEET, 8) SOUTH 24°39'07" EAST 230.16 FEET; 9) SOUTH 38°08'11" WEST 153.84 FEET, 10) SOUTH 49°10'14" EAST 136.12 FEET AND 11) SOUTH 30°20'14" WEST 611.11 FEET TO THE SOUTHEAST CORNER OF PARCEL ‘L’ (363 M 15) SAME POINT ALSO BEING THE NORTHEAST CORNER OF PARCEL “G” AS SHOWN ON THE MAP OF SUBDIVISION 5439 FILED AUGUST 29, 1979, IN BOOK 229 OF MAPS AT PAGE 1, (229 M 1); THENCE ALONG THE EXTERIOR BOUNDARY OF SAID SUBDIVISION 5439 (229 M 1), SOUTH 1000.00 FEET; THENCE EAST 900.00 FEET; THENCE SOUTH 850.00 FEET; THENCE SOUTH 45°00'00" WEST 777.91 FEET TO AN ANGLE POINT IN PARCEL 'G' AS SHOWN ON SAID MAP OF SUBDIVISION 5439 (229 M 1), SAID POINT ALSO BEING THE MOST EASTERLY CORNER OF PARCEL 'A' AS SHOWN ON THE MAP OF SUBDIVISION 5441 FILED JUNE 10, 1980, IN BOOK 240 OF MAPS AT PAGE 7; THENCE ALONG THE EXTERIOR BOUNDARY OF SAID SUBDIVISION 5441. SOUTH 45°00'11" WEST 472.08 FEET; THENCE SOUTH 200.00 FEET; THENCE EAST 375.00 FEET TO THE MOST WESTERLY CORNER OF LOT 12 AS SHOWN ON THE MAP OF SUBDIVISION 6432 FILED DECEMBER 19, 1984, IN BOOK 288 OF MAPS AT PAGE 7; THENCE ALONG THE EXTERIOR BOUNDARY OF SAID SUBDIVISION 6432 (286 M 7) EAST 1125.00 FEET; THENCE NORTH 45°00'00" EAST 1500.00 FEET; THENCE SOUTH 45° 00'00" EAST 1051.08 FEET; THENCE SOUTH 14°39'08" WEST 1143.43 FEET THENCE SOUTH 42°47'57" EAST 350.00 FEET TO THE NORTHEAST CORNER OF PARCEL 'D' AS SHOWN ON SAID SUBDIVISION 6432 (286 M 7), SAID POINT LYING ON THE NORTHERLY LINE OF PARCEL 'L' AS SHOWN ON THE MAP OF SUBDIVISION 5645 FILED AUGUST 14, 1981, IN BOOK 255 OF MAPS AT PAGE 27; THENCE ALONG THE EXTERIOR BOUNDARY OF SAID SUBDIVISION 5645 (255 M 27), SOUTH 42°47'57" EAST 611.60 FEET TO THE NORTHEAST CORNER OF SAID PARCEL 'L' (255 M 27), SAID POINT BEING AN ANGLE POINT ON THE WESTERLY BOUNDARY OF PARCEL 'B' AS SHOWN ON THE MAP OF SUBDIVISION 6683 FILED APRIL 23, 1986, IN BOOK 300 OF MAPS AT PAGE 49 (300 M 49); THENCE ALONG THE EXTERIOR BOUNDARY OF SAID SUBDIVISION 6883 (300 M 49), NORTH 47°12'03" EAST 550.00 FEET; THENCE NORTH 42°47'57", WEST 902.23 FEET THENCE NORTH 26°50'28" EAST 1021.00 FEET; THENCE EAST 760.00 FEET TO THE NORTHEAST CORNER OF SAID PARCEL 'B' (300 M 49), SAID POINT ALSO BEING AN ANGLE POINT ON THE WESTERLY BOUNDARY OF LOT 86 AS SHOWN ON THE MAP OF SUBDIVISION 5743 FILED AUGUST 19, 1981 IN BOOK 256 OF MAPS AT PAGE 1 (256 M 1); THENCE ALONG THE EXTERIOR BOUNDARY OF SAID SUBDIVISION 5743 (256 M 1) NORTH 1070.00 FEET; THENCE EAST 800.00 FEET; THENCE SOUTH 67°40'17" EAST 908.09 FEET; THENCE SOUTH 400.00 FEET; THENCE SOUTH 43°47'32" EAST 939.25 FEET TO THE MOST EASTERLY CORNER OF PARCEL 'D' AS SHOWN ON SAID SUBDIVISION 5743 (256 M 1), SAID POINT ALSO BEING THE MOST NORTHERLY CORNER OF PARCEL 'A' AS SHOWN ON THE MAP OF SUBDIVISION 6705 FILED APRIL 23, 1986 IN BOOK 301 OF MAPS AT PAGE 1; THENCE ALONG THE EASTERLY BOUNDARY OF SAID PARCEL 'A' (301 M 1), SOUTH 1426.14 FEET; THENCE 922 Plan of Control Page B3-B5 © 2024 Blackhawk GHAD 49341392.1/500480.0002 LEAVING SAID EASTERLY BOUNDARY OF PARCEL 'A' (301 M 1). SOUTH 41°10'29" EAST 242.19 FEET; THENCE NORTH 83°27'44" EAST 845.80 FEET; THENCE NORTH 83°19'51" EAST 617.38 FEET; THENCE SOUTH 32°01'19" EAST 568.82 FEET TO AN ANGLE POINT ON THE NORTHERLY LINE OF PARCEL 'K' AS SHOWN ON THE MAP OF SUBDIVISION 6618 FILED APRIL 22, 1986, IN BOOK 300 OF MAPS AT PAGE 14; THENCE ALONG THE EXTERIOR BOUNDARY OF SAID SUBDIVISION 6618 (300 M 14), SOUTH 62°30'28" EAST 622.20 FEET; THENCE SOUTH 89°17'30" EAST 364.88 FEET; THENCE SOUTH 00° 42'30" WEST 3193.02 FEET TO THE SOUTHEAST CORNER OF LOT 96 AS SHOWN ON SAID SUBDIVISION 6618 (300 M 14), SAID POINT ALSO BEING THE NORTHEAST CORNER OF LOT 148 AS SHOWN ON THE MAP OF SUBDIVISION 6585 FILED DECEMBER 23, 1985, IN BOOK 297 OF MAPS AT PAGE 16 (297 M 16); THENCE ALONG THE EXTERIOR BOUNDARY OF SAID SUBDIVISION 6585 (297 M 16), SOUTH 0°42'30" WEST 1834.22 FEET; THENCE SOUTH 0°36'17" WEST 1282.22 FEET TO A POINT ON THE NORTHERLY RIGHT OF WAY LINE OF CAMINO TASSAJARA; THENCE CONTINUING ALONG SAID EXTERIOR BOUNDARY OF SUBDIVISION 6585 (297 M 16) AND ALONG SAID NORTHERLY RIGHT OF WAY LINE OF CAMINO TASSAJARA WESTERLY ALONG THE ARC OF A NON-TANGENT CURVE, CONCAVE TO THE SOUTH, HAVING A RADIUS OF 2050.21 FEET THE CENTER OF WHICH BEARS SOUTH 6°32'16" WEST, THROUGH A CENTRAL ANGLE OF 5°13'17", A DISTANCE OF 186.84 FEET; THENCE TANGENT TO SAID CURVE, NORTH 88°41'01" WEST 920.24 FEET; THENCE SOUTH 89°22'23" WEST 149.71 FEET TO A POINT FROM WHICH A RADIAL LINE OF A NON-TANGENT CURVE, CONCAVE TO THE SOUTH, HAVING A RADIUS OF 2050.21 FEET BEARS SOUTH 02°43'00" EAST; THENCE WESTERLY ALONG THE ARC OF SAID CURVE, THROUGH A CENTRAL ANGLE OF 10°50'31" A DISTANCE OF 387.96 FEET; THENCE TANGENT TO SAID CURVE, SOUTH 76°26'29" WEST 393.40 FEET; THENCE WESTERLY ALONG THE ARC OF A TANGENT CURVE, CONCAVE TO THE NORTH, HAVING A RADIUS OF 1950.21 FEET, THROUGH A CENTRAL ANGLE OF 17°29'33" A DISTANCE OF 595.40 FEET TO THE SOUTHWEST CORNER OF PARCEL 'A' AS SHOWN ON SAID SUBDIVISION 6585 (297 M 16); THENCE NON-TANGENT TO SAID CURVE, LEAVING SAID NORTHERLY RIGHT OF WAY LINE OF CAMINO TASSAJARA, AND CONTINUING ALONG SAID EXTERIOR BOUNDARY OF SUBDIVISION 6585 (297 M 16), NORTH 0°48'15" EAST 1508.59 FEET TO THE SOUTHEAST CORNER OF PARCEL 'H' AS SHOWN ON THE MAP OF SUBDIVISION 6617 FILED FEBRUARY 27, 1986, IN BOOK 299 OF MAPS AT PAGE 8 (299 M 8); THENCE ALONG THE EXTERIOR BOUNDARY OF SAID SUBDIVISION 6617 (299 M 8), NORTH 89°28'18° WEST 1285.61 FEET; THENCE NORTH 01° 05'38" EAST 1325.98 FEET TO AN ANGLE POINT IN SAID EXTERIOR BOUNDARY, SAID POINT ALSO BEING THE MOST EASTERLY CORNER OF LOT 102 AS SHOWN ON THE MAP OF SUBDIVISION 5645 FIRED AUGUST 19, 1981 IN BOOK 265 OF MAPS AT PAGE 27; THENCE ALONG THE EXTERIOR BOUNDARY OF SAID SUBDIVISION 5645 (255 M 27), NORTH 88°53'38" WEST 1286.61 FEET TO AN ANGLE POINT IN PARCEL 'F' OF SAID SUBDIVISION 5645 (255 M 27); THENCE LEAVING THE EXTERIOR BOUNDARY OF SAID SUBDIVISION 5645 NORTH 87°17'11" WEST 48.47 FEET TO AN ANGLE POINT IN PARCEL 'F' OF SAID SUBDIVISION 5645 (255 M 27); THENCE ALONG THE EXTERIOR BOUNDARY OF SAID SUBDIVISION 5645 (255 M 27), NORTH 0°35'02" EAST 1111.07 FEET; THENCE NORTH 64°03'36" WEST 488.05 FEET; THENCE NORTH 89°33'44" WEST 1973.65 FEET TO THE SOUTHWEST CORNER OF LOT 140 OF SAID SUBDIVISION 5645 (255 M 27), SAID POINT ALSO BEING AN ANGLE POINT IN PARCEL 'A' AS SHOWN ON THE MAP OF SUBDIVISION 7086 FILED JULY 18,1988, IN BOOK 323 OF MAPS AT PAGE 28 (323 M 28); THENCE ALONG THE EXTERIOR BOUNDARY OF SAID SUBDIVISION 7086 (323 M 28) NORTH 89°33'44" WEST 232.11 FEET; THENCE SOUTH 14°39'10" WEST 264.22 FEET TO THE MOST SOUTHERLY CORNER OF SAID SUBDIVISION 7086, SAID POINT ALSO BEING A POINT ON THE EASTERLY LINE OF PARCEL ' D' AS SHOWN ON THE MAP OF SUBDIVISION 5352 FILED FEBRUARY 14, 1979, IN BOOK 221 OF MAPS AT PAGE 25; THENCE ALONG THE EXTERIOR BOUNDARY OF SAID PARCEL 'D' (221 M 25) SOUTH 14°39'09" WEST 522.37 FEET TO THE SOUTHEAST CORNER OF SAID PARCEL 'D'; 923 Plan of Control Page B4-B5 © 2024 Blackhawk GHAD 49341392.1/500480.0002 THENCE ALONG THE SOUTHERLY BOUNDARY OF SAID PARCEL 'D', NORTH 88°31'30" WEST 2475.19 FEET TO AN ANGLE POINT IN SAID SOUTHERLY BOUNDARY OF PARCEL 'D', SAID POINT ALSO BEING THE NORTHEAST CORNER OF PARCEL 'B' AS SHOWN ON THE MAP OF SUBDIVISION 5435 FILED MARCH 7, 1979, IN BOOK 222 OF MAPS AT PAGE 37; THENCE ALONG THE EXTERIOR BOUNDARY OF SAID SUBDIVISION 5435 (222 M 37), SOUTH 00°53'31" WEST 1916.06 FEET; THENCE SOUTH 88°42'23" WEST 549.81 FEET TO THE NORTHEAST CORNER OF SUBDIVISION 6586 FILED JULY 14, 1986, IN BOOK 304 OF MAPS AT PAGE 18 (304 M 18); THENCE ALONG THE EAST LINE OF SAID SUBDIVISION 6586 (304 M 18) SOUTH 00°53'03" WEST 1514.75 FEET TO THE SOUTHEAST CORNER OF PARCEL 'D' OF SAID SUBDIVISION 6586 (304 M 18), SAID POINT LYING ON THE NORTHERLY RIGHT OF WAY LINE OF CAMINO TASSAJARA; THENCE ALONG SAID NORTHERLY RIGHT OF WAY LINE, NORTH 81°12'00" WEST 506.45 FEET; THENCE WESTERLY ALONG THE ARC OF A TANGENT CURVE CONCAVE TO THE SOUTH, HAVING A RADIUS OF 2058.00 FEET, THROUGH A CENTRAL ANGLE OF 01°44'17", A DISTANCE OF 62.43 FEET; THENCE TANGENT TO SAID CURVE, NORTH 82°56'17" WEST 15.04 FEET; THENCE NORTH 81°14'16" WEST 818.50 FEET; THENCE LEAVING THE SAID NORTHERLY RIGHT OF WAY LINE OF CAMINO TASSAJARA AND ALONG THE EXTERIOR BOUNDARY OF SAID SUBDIVISION 6586 (304 M 18) NORTH 81°14'16" WEST 179.99 FEET TO A POINT ON THE SOUTHERLY FINE OF PARCEL 'B' AS SHOWN ON THE MAP OF SUBDIVISION 6596 FILED AUGUST 22, 1985, IN BOOK 292 OF MAPS AT PAGE 32; THENCE ALONG THE SOUTHERLY LINE OF SAID PARCEL 'B', SAID LINE BEING ALSO THE NORTHERLY RIGHT OF WAY LINE OF CAMINO TASSAJARA, NORTH 81°14'16" WEST 532.79 FEET TO THE SOUTHWEST CORNER OF SAID PARCEL 'B'; THENCE LEAVING SAID NORTHERLY RIGHT OF WAY LINE OF CAMINO TASSAJARA, NORTH 00°36'48'· EAST 490.00 FEET TO THE NORTHWEST CORNER OF SAID PARCEL 'B' (292 M 32), SAID POINT ALSO BEING THE SOUTHWEST CORNER OF PARCEL 'A' AS SHOWN ON THE MAP OF SUBDIVISION 6199 FILED OCTOBER 10, 1983, IN BOOK 273 OF MAPS AT PAGE 19 (273 M 19); THENCE ALONG THE EXTERIOR BOUNDARY OF SAID SUBDIVISION 6199 (273 M 19), NORTH 00°36'48" EAST 655.96 FEET; THENCE NORTH 00°20'30" EAST 1172.01 FEET TO THE NORTHWEST CORNER OF PARCEL 'G' OF SAID SUBDIVISION 6199 (273 M 19), SAID POINT ALSO BEING THE NORTHWEST CORNER OF PARCEL 'H' AS SHOWN ON THE MAP OF SAID SUBDIVISION 5352 (221 M 25); THENCE ALONG THE WESTERLY RIGHT OF WAY LINE OF BLACKHAWK ROAD AS SHOWN ON SAID SUBDIVISION 5352 (221 M 25), NORTH 0°20'30" EAST 1509.94 FEET; THENCE NORTH 22°25'27" EAST 145.53 FEET; THENCE LEAVING SAID WESTERLY LINE OF BLACKHAWK ROAD, NORTH 22°25'27" EAST 491.68 FEET; THENCE NORTHEASTERLY ALONG THE ARC OF A TANGENT CURVE, CONCAVE TO THE WEST, HAVING A RADIUS OF 3000.00 FEET, THROUGH A CENTRAL ANGLE OF 06°16'00" A DISTANCE OF 328.12 FEET; THENCE TANGENT TO SAID CURVE NORTH 16°09'27" EAST 126.88 FEET; THENCE NORTHEASTERLY ALONG THE ARC OF A TANGENT CURVE, CONCAVE TO THE EAST, HAVING A RADIUS OF 2000.00 FEET, THROUGH A CENTRAL ANGLE OF 11°45'00", A DISTANCE OF 410.15 FEET; THENCE TANGENT TO SAID CURVE, NORTH 27°54'27" EAST 485.72 FEET; THENCE NORTHERLY ALONG THE ARC OF A TANGENT CURVE, CONCAVE TO THE WEST, HAVING A RADIUS OF 500.00 FEET, THROUGH A CENTRAL ANGLE OF 34°31'15", A DISTANCE OF 301.25 FEET; THENCE TANGENT TO SAID CURVE NORTH 06°36'48" WEST 104.22 FEET; THENCE NORTHERLY ALONG THE ARC OF A TANGENT CURVE, CONCAVE TO THE EAST, HAVING A RADIUS OF 1000.00 FEET, THROUGH A CENTRAL ANGLE OF 21°25'00" A DISTANCE OF 373.79 FEET; THENCE TANGENT TO SAID CURVE, NORTH 14°48'12" EAST 34.95 FEET; THENCE SOUTH 89°24'52" WEST 41.93 FEET TO THE SOUTHEAST CORNER OF PARCEL 'A' AS SHOWN ON THE MAP OF SUBDIVISION 5437 FILED JULY 26, 1979 IN BOOK 227 OF MAPS AT PAGE 1 (227 M 1); THENCE ALONG THE SOUTHERLY LINE OF SAID PARCEL 'A' (227 M 1), SOUTH 89°24'52" WEST 757.48 FEET; THENCE SOUTH 89°24'19" WEST 1353.01 FEET TO THE SOUTHWEST CORNER OF SAID PARCEL 'A' SAID POINT ALSO BEING THE SOUTHEAST 924 Plan of Control Page B5-B5 © 2024 Blackhawk GHAD 49341392.1/500480.0002 CORNER OF LOT 45 AS SHOWN ON THE MAP OF SUBDIVISION 5024 FILED JULY 12, 1978, IN BOOK 214 OF MAPS AT PAGE 8; THENCE ALONG THE EXTERIOR BOUNDARY OF SAID SUBDIVISION 5024 (214 M 8) SOUTH 89°24'19" WEST 1290.35 FEET; THENCE NORTH 00°26'21" EAST 2637.94 FEET; THENCE NORTH 00°15'58" EAST 763.58 FEET TO THE NORTHWESTERLY CORNER OF LOT 1 OF SAID SUBDIVISION 5024 (214 M 8); THENCE LEAVING SAID EXTERIOR BOUNDARY OF SUBDIVISION 5024, NORTH 09°43'58" EAST 60.74 FEET TO AN ANGLE POINT ON THE SOUTHERLY LINE OF THE AREA SHOWN AS "BLACKHAWK ROAD WIDENING" ON THE MAP OF SUBDIVISION 4963 FILED MARCH 21, 1977, IN BOOK 194 OF MAPS AT PAGE 30; THENCE ALONG THE EXTERIOR BOUNDARY OF SAID SUBDIVISION 4963 (194 M 30). NORTH 71°21'16" WEST 1153.00 FEET TO THE SOUTHWEST CORNER OF SAID SUBDIVISION 4963 (194 M 30), SAID POINT ALSO BEING THE SOUTHEAST CORNER OF THE AREA SHOWN AS "BLACKHAWK ROAD WIDENING" ON THE MAP OF SUBDIVISION 4878 TILED MARCH 21, 1977, IN BOOK 194 OF MAPS AT PAGE 1; THENCE ALONG THE EXTERIOR BOUNDARY OF SAID SUBDIVISION 4878 (194 M 1); NORTH 71°21'16" WEST 60.34 FEET; THENCE NORTH 69°14'36" WEST 400.45 FEET; THENCE NORTH 70°11'28" WEST 69.53 FEET; THENCE NORTH 70°11'57" WEST 988.66 FEET; THENCE NORTH 70°11'47" WEST 726.85 FEET: THENCE NORTH 73°58'43" WEST 958.37 FEET; THENCE NORTH 59°08'27" WEST 595.70 FEET; THENCE NORTH 58°14'10"WEST 682.10 FEET; THENCE NORTH 89°54'59" WEST 252.70 FEET; THENCE NORTH 07°12'53" EAST 166.82 FEET TO THE POINT OF BEGINNING. THIS DESCRIPTION IS A COMPILATION OF THE VARIOUS ANNEXATIONS TO, DETACHMENTS FROM, AND CONSOLIDATIONS WITH THE BLACKHAWK GEOLOGIC HAZARD ABATMENT DISTRICT SINCE ITS FORMATION IN 1986, AND REPRESENTS THE CURRENT EXTERIOR LIMITS AS OF 2006. FOR ASSESSMENT PURPOSES ONLY. THIS DESCRIPTION OF LAND IS NOT A LEGAL PROPERTY DESCRIPTION AS DEFINED IN THE SUBDIVISION MAP ACT AND MAY NOT BE USED AS THE BASIS FOR AN OFFER FOR SALE OF THE LAND DESCRIBED. END OF DESCRIPTION PREPARED BY: _______________________ MAY 2, 2022 VINCENT J. D’ALO DATE LS 4210 925 Exhibit A 926 Program Budget FISCAL YEAR 2024-2025 APRIL 2024 927 2024/2025 Program Budget CA Tradewinds GHAD May 3, 2024 CA Tradewinds GHAD Board of Directors c/o Supervisor Federal D. Glover 190 E. 4th Street Pittsburg, California 94565 SUBJECT: Program Budget for Fiscal Year 2024-2025 CA Tradewinds Geologic Hazard Abatement District Dear Board Members: Attached please find the proposed program budget for the California Tradewinds Geologic Hazard Abatement District (“CA Tradewinds GHAD”, “GHAD” or “District”) for fiscal year 2024-2025. The proposed fiscal year budget totals $25,030, which projects a $798 surplus. At the time of this publication, it is expected that the fund balance on June 30, 2024, will be approximately $19,410. A fund balance of $20,208 is projected for June 30, 2025. There are four major budget categories, their respective budget expenses break down as follows: Major Projects 0 percent Preventive Maintenance and Operations 26 percent Special Projects 12 percent Administration, Legal, Accounting 62 percent BACKGROUND: On June 1, 1997, the Contra Costa Board County of Supervisors adopted Resolution 97/297 approving the formation of the California Tradewinds Geologic Hazard Abatement District (CA Tradewinds GHAD), located in the hills of Bay Point within the jurisdiction of Contra Costa County. The CA Tradewinds GHAD was formed pursuant to State Public Resources Code § 26500 et seq. The Board of Supervisors at that time appointed itself as the Board of Directors of the CA Tradewinds GHAD. Resolutions 98/194 adopted on April 21, 1998, by the Board of Supervisors, acting as the CA Tradewinds GHAD Board, confirmed the assessments for the district and ordered the collection 928 2024/2025 Program Budget CA Tradewinds GHAD of the amounts called for in the Assessment Report. The initial fiscal year for the CA Tradewinds GHAD was established as 1998-1999. A 17-lot subdivision also completed in Bay Point known as Savana Seabreeze II was annexed in 2008 to the CA Tradewinds GHAD. The Final Map was filed in 2013. Assessments are currently assessed on all the planned 19 parcels. Pursuant to the Plan of Control provisions1 maintenance responsibilities have been provided by the Savona developer. In late October of 2016 the developer, DeNova Homes, applied to begin the transfer process pursuant to the Plan of Control2. Transfer of maintenance responsibilities was completed on February 6, 2021. As a percentage of the budget, this year the Major Projects Program is not anticipating a Major Project and therefore funds have not been allotted in advance of this program. The Preventive Maintenance Program will focus on efforts to complete asset site restorations. The program will pursue analysis and upgrades to instrument and asset sites and the associated data collection to ensure all predictive features of these instrumentation sites are fully realized. Specifically, we will continue to address in-field data collection identifying and responding the following program elements - Concrete Interceptor Ditch Systems (Repair and Replace Program); and the Soil Debris Bench/Bio swale (Maintenance Program). The Operations Program will continue its existing monitoring profile through this period, and we are currently beginning a study of accumulated empirical data from monitoring assets to further expose any notable trending that might occur over significant periods of time, thereby reducing risk exposure. Currently, the National Oceanic and Atmospheric Administration (NOAA) predicts La Niña neutral conditions in the Southern Oscillation; however, early probability forecasts have often changed throughout the summer months. The Special Projects Program will be directed, in part, to analyzing the Plan of Control and other essential documents that establish and direct the CA Tradewinds GHAD. Preliminary review will be initiated to assess the need to conduct a formal Reserve Study, which would serve to test, identify weaknesses, and expose any necessary adjustments to the criteria or methodologies utilized in the program and anticipate revenue and reserve demands. Additional studies may include assessing the feasibility of integrating a Geographic Information System (GIS) into the CA Tradewinds program. This budget anticipates continued strengthening and building efficiencies within the Administration Program. General legal counsel will continue to be provided by the CA Tradewinds GHAD Board appointed attorney, Patricia Curtin of Fennemore, Wendel, LLP. As managers, we continually monitor and anticipate significant short-term and long-term financial impacts on GHAD reserves and compare such impacts with our ongoing 40-year 1 First Amendment to California Tradewinds Geologic Hazard Abatement District – Dated 10/07/2007: Revised 8/08/2008 – Exhibit C (3) 2 First Amendment to California Tradewinds Geologic Hazard Abatement District – Dated 10/07/2007: Revised 8/08/2008 – Exhibit C (5) 929 2024/2025 Program Budget CA Tradewinds GHAD reserve study. Our ability to maintain reserves will provide assurance of our capability to continue services in the future. A summary of the expenses is shown on Table 1, pages 4 through 6, followed by brief descriptions of each of the budget items on pages 7 through 12. Respectfully yours, CA Tradewinds Geologic Hazard Abatement District Michael D. Sands Sands Construction Company, Inc. General Manager 930 2024/2025 Program Budget CA Tradewinds GHAD Distribution list: CA Tradewinds GHAD Board of Directors: Supervisor John M. Gioia 11780 San Pablo Avenue, Suite D El Cerrito, CA 94530 Supervisor Candace Andersen 309 Diablo Road Danville, CA 94526 Supervisor Diane Burgis 3361 Walnut Boulevard, Suite 140 Brentwood, CA 94513 Supervisor Ken Carlson 2151 Salvio Street, Suite R Concord, CA 94520 Supervisor Federal D. Glover (Board Chair) 190 E. 4th Street Pittsburg, CA 94565 GHAD Attorney: Patricia Curtin, Esq. (CA Tradewinds GHAD Attorney) Fennemore, Wendel, LLP 1850 Mt. Diablo Boulevard Suite 340 Walnut Creek, CA 94596 GHAD Treasurer: Laffer Tengler Investments Nancy Tengler CEO 6710 N Scottsdale Rd., Suite 130 Scottsdale, AZ 85253 931 2024/2025 Program Budget CA Tradewinds GHAD 1 CA Tradewinds Geologic Hazard Abatement District Program Budget Fiscal Year 2024/2025 The following proposed line-item program budget (Table 1) summarizes the anticipated expenditures for fiscal year 2024-2025 for the CA Tradewinds Geologic Hazard Abatement District (“CA Tradewinds GHAD”, “GHAD” or “District”). Through an ongoing assessment, the manager evaluates and addresses geologic risk through the implementation of an annual program budget consisting of four major categories. Preceding Table 1, and directly below, is a general overview description of the four major program elements within the budget. Major Projects Program The annual Major Projects Program includes, landslide repair projects, drainage improvement projects and capital improvement projects necessary to either control, mitigate, or prevent landslide activity. Other large program responses necessary to implement the Plan of Control, including specific purpose studies and investigations, may also be included in the Major Projects Program. Generally, for consideration of inclusion into the Major Projects Program, a project or study would represent a level of complexity requiring plans, specifications, and comprehensive engineering analysis including modeling and research, or a project with a protracted scope such as those requiring multiple regulatory agency approvals. Most Major Projects have a projected cost that exceeds $10,000. Historically, a Major Projects Program has been comprised of significant landslide repair projects and other responsive large projects; at other times, it has included programmatic studies and investigations useful in generating proactive responses. This diversity of projects demonstrates the importance of a flexible Major Projects Program structure that adapts between responsive and proactive needs and capabilities to manage the dynamic nature of larger scale geologic events. Preventive Maintenance and Operations Program The annual Preventive Maintenance and Operations Program includes all minor repairs, cleanup, maintenance, monitoring and replacement of drainage structures and other assets that degrade over a serviceable life. The goal of preventive maintenance is to keep assets in operational condition and identify potential slope stability risks before they manifest, allowing measures to be taken to either prevent, or mitigate the impact of these hazards as defined in the CA Tradewinds GHAD Plan of Control. Typical CA Tradewinds GHAD assets include concrete lined ditches, subdrainage systems, groundwater measuring instrumentation, slope inclinometers and moisture gauges, and slope debris catchment features. 932 2024/2025 Program Budget CA Tradewinds GHAD 2 The Preventive Maintenance Program also includes preparations for emergency response, winterization measures including erosion protection and slope stabilization supplies, and instrument maintenance. The Operations Program is primarily populated with scheduled instrument monitoring events. Data from these instruments are evaluated to establish risk and trends to avert landslide activity. In addition to the instrumentation monitoring program, the Operations Program contains the Incident Response and Community Relations Program, which incorporates comprehensive first response capabilities, and fosters community incident interaction. Special Projects The CA Tradewinds GHAD pursues ongoing and new activities identified as “Special Projects.” Special Projects include activities requested by the Board such as the Communications Program, or projects and studies designed to improve the District’s operational effectiveness and insure financial solvency. Special Projects also include utilizing new technologies to increase the efficiencies of the day-to-day operations. Administration Administrative expenses are required to operate the CA Tradewinds GHAD and implement projects. Administrative expenses include personnel and consultants to manage the operations including, the General Manager, Administrative Manager, Construction Services Manager, certain clerical and accounting staff, consultants, and legal support. General Manager Program Budget FY24/25 $ 17,000.00 The scope of services for the General Manager includes, managing the day-to-day operations through implementation of the necessary financial recordkeeping and reporting; updating and maintaining governing documents, such as the Plan of Control; and managing and updating administrative tools such as the Reserve Study, Communications Plan, Work Program and Monthly Incident Log. The General Manager Consulting Services Agreement provides for certain administrative positions including, but not limited to; a General Manager, an Administrative Manager, a Construction Services Manager and a Network Administrator as well as overhead costs, such as office space rent, office supplies and postage. With respect to the Operations of the CA Tradewinds GHAD, the scope of services for Operations includes, implementing the Major Projects and Preventive Maintenance Programs through forecasting work schedules and priorities, preparing Requests for Proposals, and managing maintenance and repair operations within the Major Projects and Preventive Maintenance Programs. These services include project management and construction management and preparing for and responding to emergency incidents. 933 2024/2025 Program Budget CA Tradewinds GHAD 3 The General Manager will retain the necessary professionals, including without limitation, engineers, accounting professionals, and vendors to facilitate the operations of the CA Tradewinds GHAD. The General Manager Consulting Services Agreement, and associated budget, allows for the conditional use of subcontractors such as administrative sub-consultants and engineering or construction sub-consultants, within the payment limits of the Consulting Services Agreement. A summary of the proposed Fiscal Year 2024-2025 Budget is presented in Table 1 on the following pages. 934 2024/2025 Program Budget CA Tradewinds GHAD 4 Table 1 – Summary of Fiscal Year 2024/2025 Budget Budget Item Budget Amount % of Total Budget Major Projects $ - No Scheduled Major Projects $ - $ - Total Major Projects $ - 0% Preventive Maintenance/Operations Preventive Maintenance Drainage $ - Storm Drain Facilities $ 1,000 B-58 Concrete Lined Ditches $ - Maintenance/Cleaning/Mapping $ 2,000 Repair and replace $ - Subdrain Systems $ - Horizontal Drains $ - Subdrain Outlets/Pumps $ - Piezometers $ - Settlement Monitors $ - Retention Basins $ 1,000 Minor Repairs $ - Winterization $ - Emergency Response $ 1,500 Debris Benches $ - Subtotal $ 5,500 Operations Piezometer Monitoring $ - Horizontal Drain Monitoring $ - Subdrain Monitoring $ 1,000 Settlement Monitoring $ - Incident Response/Community Relations $ - Subtotal $ 1,000 Total Preventive Maintenance/Operations $ 6,500 26% 935 2024/2025 Program Budget CA Tradewinds GHAD 5 Special Projects Plan of Control $ 800 Reserve Study $ 500 Special Studies $ - Information Technology/Content Management $ 1,000 Geographic Information Systems $ - Accounting Systems Upgrade $ - Procedures Manual $ - Communications Program $ - CA Association of GHADs - Membership/Insurance $ 800 Total Special Projects $ 3,100 12% Administration Legal Fees $ - General Counsel $ 2,000 Special Counsel $ - Litigation/Legal Concerns $ - Assessment Roll Update $ 1,500 Administrative Support Staffing/Administrative Support $ 8,000 Accounting/Financial Services $ 3,100 Training/Education $ - Office - Rent/Supplies/Equipment/Lease $ 830 Total Administration $ 15,430 62% TOTAL PROPOSED BUDGET FY2024/2025 $ 25,030 100% 936 2024/2025 Program Budget CA Tradewinds GHAD 6 Available Funds Estimated Beginning Fund Balance - July 1, 2024* $ 19,410 Estimated Property Owner Assessments $ 25,828 CA Tradewinds $320.87** Seabreeze II $669.62** Estimated Interest on Investments/Change in Value $ - Other Income $ - Total Available Funds $ 45,238 Use of Funds Major Projects $ - Preventive Maintenance $ 6,500 Special Projects $ 3,100 Administrative $ 15,430 Total Use of Funds $ 25,030 Estimated Reserve Available/Ending Fund Balance June 30, 2025 $ 20,208 *Including estimated true-up revenue payment (June 2024) of $1,244.13; Projected Fund Balance date of publication **Estimates based on USBLS April 2024 CPI San Francisco, Oakland, Hayward Area 937 2024/2025 Program Budget CA Tradewinds GHAD 7 DESCRIPTION OF BUDGET ITEMS Major Projects No Anticipated Major Projects Preventive Maintenance and Operations Preventive Maintenance Preventive maintenance generally consists of those measures taken to prevent an incident or landslide event including, asset maintenance, drainage structures, instrument sites and winterization measures. Operations include ongoing monitoring programs and responses to community requests. Details of the proposed budget for each of these categories are listed below. Storm Drain Facilities (Major Repairs) In addition to other drainage systems such as Concrete Interceptor Ditches, Subdrains, and other surface and subsurface drainage systems, the CA Tradewinds GHAD maintains an inventory of concrete drainage structures that from time to time need refurbishment or repairs. A budget has been established to inspect these facilities and make any necessary repairs, not covered within the established “B-58 Drain Systems – Repair and Replacement Program” scope. No planned work on this project. Estimated Cost $1,000 B-58 Drain Systems/Bio-swales Maintenance – Allows for one major annual cleaning and mapping. In addition, District staff periodically walks the B-58 systems and Bio-swales to get a first-hand account of the current conditions and project serviceable life. This information, along with other empirical data, is typically utilized in Reserve Study updates. With the extreme weather conditions last year and the related soil and vegetation load impacting the network of B- 58 systems, we have anticipated and allowed for a greater effort to maintain proper drainage for these facilities over the fiscal year. Estimated Cost $2,000 Repair and Replacement – A detailed assessment will be performed to establish the existing condition of the B-58 Concrete ditches throughout the district. This assessment will serve to establish a baseline for needed repairs and/or assessments as to the remaining serviceable life of these assets to be utilized in reserve study criteria. No planned work on this project. Estimated Cost $0 938 2024/2025 Program Budget CA Tradewinds GHAD 8 Retention Basins There is one retention basin within the district boundaries. This retention basin requires annual improvements and de-silting efforts. In FY17/18 improvements were made to the retention basin and limited cleaning and monitoring of performance is anticipated for FY23/24. Estimated Cost $1,000 Subdrain Systems Subdrain systems must be monitored, and maintenance provided to ensure the systems have not been damaged or impeded. No planned work on this project. Estimated Cost $0 Horizontal Drains There are no Horizontal Drains currently within the district. Estimated Cost $0 Sub-drain Outlets The CA Tradewinds GHAD is currently conducting efforts to identify, locate and make determinations about the effectiveness of the network of subdrains throughout the District. It is anticipated that on-site restoration work may be necessary at some sites. This additional work has been incorporated into this budget item. Estimated Cost $0 Piezometers There are no known piezometers currently within the district. Estimated Cost $0 Settlement Monitors There are no known inclinometers currently within the district. Estimated Cost $0 Minor Repairs No anticipated Minor Repairs Estimated Cost $0 Winterization The District provides an annual budget for procuring and storing an inventory of winterization materials and to provide for the costs of site installation. The district will procure materials as needed. Estimated Cost $0 939 2024/2025 Program Budget CA Tradewinds GHAD 9 Emergency Response During the winter rainy season, the CA Tradewinds GHAD prepares for and may respond to a range of urgent, active, or threatening landslides as well as drainage issues where property damage is threatened. These incidents typically involve mud or debris flows, plugged storm drains at the base of slopes or flooded properties due to the overflow of runoff from plugged or damaged facilities. In severe cases these responses can require the initiation of temporary slope stabilization measures in preparation for a major repair. Estimated Cost $1,500 Debris Benches/Impact Walls/Bio-swales Earthen debris benches exist throughout the district. It is essential that these facilities are inspected to ensure capacities and drainage have not been compromised. Annual inspections are made, and periodic debris removal plans are initiated. This year’s budget allows for geotechnical evaluations and the periodic removal of accumulated debris from several of those benches identified during the study and routine monitoring events. Estimated Cost $0 Operations An inventory of on-site instrumentation including piezometers, inclinometers, horizontal drains, sub-drains and settlement monuments are monitored periodically throughout the year as a preventative measure. Monitoring sites can be established for a variety of uses. Often completed repair sites require monitoring to confirm that the slope has been stabilized. Other sites have been utilized to indicate signs of unstable conditions developing and have been instrumental in determining slope conditions prior to the activation of a landslide. Through the use of collected data such as groundwater depth, magnitude of slope movement, depth of movement and ground surface movement, the District has been able to arrest slope movement in advance of an incipient failure. Throughout the year, the District receives incident response or assistance calls from property owners regarding slope stability or drainage issues. Community relations, including incident responses through the annual Operations Program has been institutionalized as a role of CA Tradewinds GHAD management. All incidents are recorded and move through the district response mechanisms as is appropriate and consistent with the CA Tradewinds GHAD Plan of Control. The CA Tradewinds GHAD Manager receives updates in long-range weather and oceanic temperature changes through the National Oceanic and Atmospheric Administration (NOAA) and other scientific and atmospheric agencies that track data and produce probabilistic assessments on the likelihood of a recurrence of El Niño conditions. Estimated Cost $1,000 940 2024/2025 Program Budget CA Tradewinds GHAD 10 Special Projects During fiscal year 2024/2025, the District will continue with special projects. Brief descriptions of the special projects are presented in Table 1 and further described below: Plan of Control It is anticipated that an evaluation and assessment of the current Plan of Control for the CA Tradewinds GHAD will be pursued to confirm operational compliance. Project costs will be applied to General Administration. Estimated Cost $800 Reserve Study Assessment A reserve study functions as a pro-forma analysis of the financial needs of the CA Tradewinds GHAD. It serves as a tool to calculate the annual contribution required by the district to build and maintain sufficient funds for emergencies and capital replacement programs based on past weather patterns, landslide repair costs, and general attrition. As a result of severe winters, draws will likely be necessary in the future on the reserve fund. Work is planned to evaluate and complete an analysis of the fund health and methodologies. This analysis will be used in establishing a pro-forma plan and provide instruction to CA Tradewinds GHAD management as to the necessary reserve demands over time. Project analysis costs will be applied to General Administration. Estimated Cost $500 Special Studies The CA Tradewinds GHAD intends to continue targeted studies in the areas of fiscal policy and geologic risk. The CA Tradewinds GHAD, now in its 26th year, has the unique opportunity to address many of the issues surrounding long-term viability and sustainability, within changing environment and financial conditions. Using empirical data, we can assess potentially increasing financial loads and geologic risks that may accompany the maturation process of this district. We are confident that these studies have produced and will continue to produce beneficial results. No planned work on this project. Estimated Cost $0 Information Systems and Technology The CA Tradewinds GHAD will consider integrating a GIS system to include all of the GHAD’s data collection and monitoring operations. The record and tool that this system offers facilitates the General Manager’s ability to locate past repairs and assist in a variety of risk assessments within the District. Estimated Cost $1,000 941 2024/2025 Program Budget CA Tradewinds GHAD 11 Accounting System Upgrade Periodic upgrades are necessary to enhance accounting system capabilities. The CA Tradewinds GHAD utilizes expense accounting software to assist in reporting and the day-to- day operation of the District. Continued accounting systems enhancements will be implemented allowing more data entry streamlining, enhanced reporting, and quality control assurance procedures, augmenting the current systems. Project costs will be applied to General Administration. No planned work on this project. Estimated Cost $0 Tax Assessment Calculation Each year an assessment calculation is conducted to identify and determine all qualified parcels within the district to receive assessments for CA Tradewinds GHAD services. Typically, the GHAD Manager will contract these assessments to a firm that specializes in these services. Historically, the CA Tradewinds GHAD has provided this information through its contracted consultant to the County Assessor’s Office as required. Estimated Cost $1,500 Communications Plan The CA Tradewinds GHAD maintains a communications plan designed to keep constituents current on CA Tradewinds GHAD operations and developments. The plan addresses several venues and mediums used to disseminate information within this district, and to other concerned parties, and to establish clear and accessible channels for community interaction. The CA Tradewinds GHAD intends to implement a web page for public information and a multi-page informational brochure to be available to interested Homeowner Associations (HOA) and stakeholders that describes the CA Tradewinds GHAD and its responsibilities and limitations. Additionally, the General Manager is available to write periodic articles for the HOA newsletter. No planned work on this project. Estimated Cost $0 Outreach/Legislative Review California Association of GHADs (CAGHADs) Membership/Insurance The proliferation of new GHADs within California has resulted in new legislation and adopted procedures. The CA Tradewinds GHAD Manager, in association with others, shares information and knowledge through a consortium of GHAD managers known as the California Association of GHADs (CAGHADs). The CAGHAD has recently obtained General Liability policies for its member GHADs. Policy premium costs for the CA Tradewinds GHAD are approximately $500.3. Additionally, the CA Tradewinds GHAD manager participates in the 3 A more comprehensive policy has been proposed but not approved to date with a modest premium increase. 942 2024/2025 Program Budget CA Tradewinds GHAD 12 CAGHADs as the organization pursues other financial instruments that may provide the CA Tradewinds GHAD additional options for extraordinary financial demand and planning. In 2016 the CAGHAD Board adopted a new fee schedule reducing the annual GHAD fees for membership by 50%. Estimated Cost $800 Administration The administration of the CA Tradewinds GHAD includes all costs associated with legal support, office expenses, staffing, and accounting. Brief descriptions are presented below. Legal General Counsel – CA Tradewinds GHAD management must interact regularly with CA Tradewinds GHAD Counsel. The day-to-day operations of the CA Tradewinds GHAD present myriad opportunities and issues to work directly with GHAD counsel, in the areas of contracts, agreements, issues or new business to present to the Board, legislation, property owner issues, etc. Estimated Cost $2,000 Special Counsel – Typically Special Counsel consists of legal representation in the event of legal issues that might arise. Currently there are no legal issues involving litigation. No planned work on this project. Estimated Cost $0 Staffing/Administrative Support The CA Tradewinds GHAD staff includes the General Manager, an Operations Manager, an Administration Manager and frequently other support staff and consulting professionals. The General Manager administers all CA Tradewinds GHAD day-to-day operations, including financial budgeting and communications regarding its activities. The Operations Manager, among other tasks, administers the Major Projects and Preventive Maintenance Programs and associated work schedules, consulting and construction contracts, and documents. The administrative staff is responsible for accounting/bookkeeping, contract administration, clerical, and construction management support. Additional management staff costs are also applied to specific projects as appropriate. Authorized business expenses such as rent, office supplies and leases are included in Staffing. Estimated Cost $11,930 943 Exhibit A 944 Program Budget FISCAL YEAR 2024-2025 APRIL 2024 945 May 3, 2024 Canyon Lakes GHAD Board of Directors c/o Supervisor Candace Andersen 309 Diablo Road Danville, California 94526 SUBJECT: Program Budget for Fiscal Year 2024-2025 Canyon Lakes Geologic Hazard Abatement District Dear Board Members: Attached please find the proposed program budget for the Canyon Lakes Geologic Hazard Abatement District (“Canyon Lakes GHAD”, “GHAD” or “District”) for fiscal year 2024 -2025. The proposed fiscal year budget totals $754,000, which projects a $190,958 surplus and contribution to the reserve fund. At the time of this publication, it is expected that the fund balance on June 30, 2024, will be approximately $6,632,687. A fund balance of $6,823,645 is projected for June 30, 2025. There are four major budget categories, their respective budget expenses breakdown as follows: Major Repair 20 percent Preventive Maintenance and Operations 33 percent Special Projects 20 percent Administration 27 percent Following the extraordinary rains of 2022-2023 and completion of a scheduled district-wide Major Projects program to restore subsurface drainage systems throughout the district, GHAD increased instrument monitoring protocol and will proceed with a first phase of a robust targeted groundwater study. District site data collected during the rain events and subsequently will provide a greater understanding of groundwater regimes after extraordinary weather events. During FY23/24, a major program workflow was initiated to address other GHAD assets and instrumentation systems (i.e.: Piezometers, Inclinometers, Debris Benches, etc.). Data has shown that these analyses and site maintenance efforts assist in recognizing any associated risk and further a greater understanding of latent slope stability impacts due to elevated subsurface water regimes after extraordinary rain events. The Preventive Maintenance Program will focus on continued efforts to maintain asset site restorations district wide. We will continue to upgrade and analyze these sites and the associated data collection to ensure all predictive features of these instrumentation and asset sites are fully 946 realized. Specifically, we will continue to target the following program elements - Concrete Interceptor Ditch Systems (Repair and Replace Program); the Horizontal Drains (Site Maintenance Program, and a District wide cleaning program); the Piezometers (Site Maintenance Program), and the Soil Debris Bench (Maintenance Program). The Operations Program will continue its existing monitoring profile through this period, with the exception of study areas where more frequent site data collection may be beneficial to the study. Within the Special Projects Program, Amendment 2 to the Plan of Control was ratified by the Canyon Lakes Board through Resolution 2022/01, which clarifies the independent role of the GHAD and strengthens those areas of the plan that define the scope of the district’s responsibilities and practices. It is anticipated that the GHAD will pursue additional studies in the areas of Fiscal Policy and geologic risk analyses. Approximately 19% of the annual budget has been established for the Special Projects Program. We continue to work to preserve our open communication profile with district constituents and stakeholders within the Canyon Lakes community, by implementing a new user-friendly website that will allow constituents to post incidents or concerns directly to the website, therefore expediting a response to their concerns and informing the GHAD about the important particulars and characteristics of the incident. The site will be launched in early fiscal year 2024-2025. This budget anticipates continued strengthening and building efficiencies within the Administration Program, by developing and implementing an advanced Information Technology (IT) system; upgraded Geographic Information System (GIS), and Content Management System (CMS). As managers, we continually monitor and project significant short -term and long-term financial impacts on GHAD reserves and compare such impacts with our 40-year reserve study. General legal counsel will continue to be provided by the Canyon Lakes GHAD Board appointed attorney, Patricia Curtin of Fennemore, Rosen, LLP. A summary of the expenses is shown on Table 1, pages 4 though 6, followed by brief descriptions of each of the budget items on pages 7 through 15. Respectfully yours, Canyon Lakes Geologic Hazard Abatement District Michael D. Sands Sands Construction Company, Inc. General Manager 947 Distribution list: Canyon Lakes GHAD Board of Directors: Supervisor John M. Gioia 11780 San Pablo Avenue, Suite D El Cerrito, CA 94530 Supervisor Candace Andersen 309 Diablo Road Danville, CA 94526 Supervisor Diane Burgis 3361 Walnut Boulevard, Suite 140 Brentwood, CA 94513 Supervisor Ken Carlson 2151 Salvio Street, Suite R Concord, CA 94520 Supervisor Federal D. Glover (Board Chair) 190 E. 4th Street Pittsburg, CA 94565 GHAD Attorney: Patricia Curtin, Esq. (Canyon Lakes GHAD Attorney) Fennemore, Wendel, LLP 1850 Mt. Diablo Boulevard, Suite 340 Walnut Creek, CA 94596 GHAD Treasurer: Laffer Tengler Investments Nancy Tengler, CEO 6710 N Scottsdale Rd., Suite 130 Scottsdale, AZ 85253 948 Upon Execution: The management will post approved Budget at www.canyonlakesghad.com Canyon Crest Homeowners Association Golden View Elementary School c/o Association Management Company, Inc. Nancy White, Principal P.O. Box 503 5025 Canyon Crest Drive Pleasanton, CA 94566 San Ramon, CA 94583 (925) 462-2138 ext. 102 (925) 735-0555 Attention: Ms. Tani Cligny Canyon Green Homeowners Association San Ramon Regional Center Fleur DuMont Homeowners Association Gary Sloan, CEO Canyon View Homeowners Association 6001 Norris Canyon Road c/o Homeowner Association Services San Ramon, CA 94583 2266 Camino Ramon (925) 275-9200 San Ramon, CA 94583 (925) 830-4848 Attention: Tom Bantz and Brian Ritter Canyon Owners’ Association Vista Pointe Canyon Lakes Owners Assoc c/o Howe Association Management, Inc. c/o M & C Association Management 485 Hartz Avenue, Suite 100 4305 Hacienda Drive, Suite 180 Danville, CA 94526 Pleasanton, CA 94588 (925) 837-2805 ext. 1# Pleasanton, CA 94588 Attention: Jackie Howe Attention: Adrian Breato Canyon Woods Homeowners Association c/o Christison Company 3090 Independence Drive Livermore, CA 94551-9469 (925) 371-5710 Attention: Elizabeth Ramirez Echo Ridge Homeowners Association The Lake at Canyon Lakes Homeowners Association c/o Common Interest Management Services 315 Diablo Road, Suite 221 Danville, CA 94526 (925) 743-3080 ext. 235 Attention: Janice Schock and Melanie Malik 949 2024/2025 Program Budget 1 Canyon Lakes GHAD Canyon Lakes Geologic Hazard Abatement District Program Budget Fiscal Year 2024/2025 The following proposed line-item program budget (Table 1) summarizes the anticipated expenditures for fiscal year 2024/2025 for the Canyon Lakes Geologic Hazard Abatement District (“Canyon Lakes GHAD”, “GHAD” or “District”). Through an ongoing assessment, the GHAD manager evaluates and addresses geologic risk through the implementation of an annual program budget consisting of four major categories. Preceding Table 1, and directly below, please see a general overview description of the four major program elements within the budget. Major Projects Program The annual Major Projects Program includes landslide repair projects, drainage improvement projects and capital improvement projects necessary to either control, mitigate, or prevent landslide activity. Other large program responses necessary to implement the Plan of Control, including specific purpose studies and investigations, may also be included in the Major Projects Program. Generally, for consideration of inclusion into the Major Projects Program, a project or study would represent a level of complexity requiring plans, specifications, and comprehensive engineering analysis including modeling and research or a project with a protracted scope such as those requiring multiple regulatory agency approvals. Most Major Projects have a projected cost that exceeds $50,000. Historically, the Major Projects Program has been comprised of significant landslide repair projects and other responsive large projects; at other times, it has included programmatic studies and investigations useful in generating proactive responses. This diversity of projects demonstrates the importance of a flexible Major Projects Program structure that adapts between responsive and proactive needs and capabilities to manage the dynamic nature of larger scale geologic events. Preventive Maintenance and Operations The annual Preventive Maintenance and Operations Program includes all minor repairs, cleanup, maintenance, monitoring, and replacement of drainage structures and other assets that degrade over a serviceable life. The goal of preven tive maintenance is to keep the assets in operational condition and identify potential slope stability risks before they manifest, allowing measures to be taken to either prevent, or mitigate the impact of these hazards as defined in the Canyon Lakes GHAD Plan of Control. Typical Canyon Lakes GHAD assets include, concrete lined ditches, subdrainage systems, groundwater measuring instrumentation, slope inclinometers and moisture gauges, and slope debris catchment facilities. 950 2024/2025 Program Budget 2 Canyon Lakes GHAD The Preventive Maintenance Program also includes preparations for emergency response, winterization measures including erosion protection, slope stabilization supplies, and instrument maintenance. The Operations Program is primarily populated with scheduled instrument monitoring events. Data from these instruments are evaluated to establish risk and trends to avert landslide activity. In addition to the instrumentation monitoring program, the Operations Program contains the Incident Response and Community Relations Program, which incorporates comprehensive first response capabilities, and fosters community incident interaction. Special Projects The Canyon Lakes GHAD pursues ongoing and new activities identified as Special Projects. Special Projects include activities requested by the Board such as the Communications Program, or projects and studies designed to improve the District’s operational effectiveness and ensure financial solvency. Special Projects also include utilizing new technologies to increase the efficiencies of the day -to-day operations of the GHAD. Establishment, testing, and placing into service a new Geographic Information System (GIS) has been one of many successful fruitions of the Special Projects Program. Administration Administrative expenses are required to operate the Canyon Lakes GHAD and implement projects and programs. Administrative expenses include personnel and consultants to manage the operations including the General Manager, Operations Manager, Administrative Manager, Construction Services Manager, certain clerical and accounting staff, consultants, and legal support. General Manager Program Budget FY24/25 $ 230,000.00 Operations Manager Program Budget FY24/25 $ 160,000.00 $ 390,000.00 The scope of services for the General Manager includes but is not limited to, managing the day-to-day operations through implementation of the necessary financial recordkeeping and reporting, updating and maintaining governing documents, such as the Plan of Control and managing and updating administrative tools such as the Reserve Study, Communications Plan, Work Program and Monthly Incident Log. The General Manager Consulting Services Agreement provides for certain administrative positions and costs, including but not limited to, a General Manager, Operations Manager, Administrative Manager, a Constructions Services Manager and a Network Administrator as well as overhead costs, such as office space rent, office supplies, and postage. The General Manager will retain the necessary professionals, including without limitation, engineers, accounting professionals and vendors to facilitate the operations of the GHAD. The General Manager Consulting Services Agreement and associated 951 2024/2025 Program Budget 3 Canyon Lakes GHAD budget allows for the conditional use of subcontractors such as administrative sub - consultants and engineering or construction sub-consultants, within the payment limits of the Consulting Services Agreement. Within the General Management of the Canyon Lakes GHAD, the Operations Program scope of services includes implementing the Major Projects and Preventive Maintenance Programs through forecasting work schedules and priorities, preparing Requests for Proposals, and managing maintenance and repair operations within the Major Projects and Preventive Maintenance Programs. These services also include specific project management and construction oversite, preparing for and responding to emergency incidents, monitoring instrumentation and assets, and analyzing and processing collected data into established district programs for response distribution or future study programs. The Operations Program provides for certain operational positions including, but not limited to; Project Engineer, Construction Services Supervisor as well as certain overhead costs, such as, office supplies and rent, and electronic monitoring devices, testing apparatus, equipment rental and conditional use of subcontractors such as contractors, consultants, engineers, and special inspectors, within the payment limits of the Consulting Services Agreement. A summary of the proposed Fiscal-Year 2024-2025 Budget is presented in Table 1 on the following pages. 952 2024/2025 Program Budget 4 Canyon Lakes GHAD Table 1 – Summary of Proposal Fiscal Year 2024/2025 Budget Budget Item Budget Amount % of Total Budget Major Projects Study: Groundwater Study: Multiple Regional Studies $ 85,000 Horizontal Drain Cleaning Program (Recurring Area) $ 35,000 Unanticipated Sites $ 20,000 Landscape Replacement (associated GHAD repairs) $ 10,000 Total Major Projects $ 150,000 20% Preventive Maintenace/Operations Preventive Maintenace Drainage Storm Drain Facilities $ 20,000 B-58 Concrete Lined Ditches Maintenance/Cleaning/Mapping $ 35,000 Repair and replace $ 10,000 Subdrain Systems $ 15,000 Horizontal Drains $ 15,000 Subdrain Outlets/Pumps $ 10,000 Piezometers $ 30,000 Settlement Monitors $ 2,000 Retention Basins $ 4,000 Minor Repairs $ 5,000 Winterization/Inventory $ 40,000 Emergency Response $ 10,000 Debris Benches $ 20,000 Subtotal $ 216,000 Operations Piezometer Monitoring $ 8,000 Horizontal Drain Monitoring $ 8,000 Subdrain Monitoring $ 8,000 Settlement Monitoring $ 2,000 Incident Response/Community Relations $ 10,000 Subtotal $ 36,000 Total Preventive Maintenance/Operations $ 252,000.00 33% 953 2024/2025 Program Budget 5 Canyon Lakes GHAD Special Projects Plan of Control $ 2,000 Reserve Study $ 15,000 Special Studies $ 10,000 Information Technology/Content Management $ 20,000 Geographic Information Systems $ 75,000 Accounting Systems Upgrade $ 10,000 Procedures Manual $ 2,500 Communications Program $ 2,500 CA Association of GHADs - Membership/Insurance $ 11,000 Total Special Projects $ 148,000.00 20% Administration Legal Fees $ - General Counsel $ 10,000 Special Counsel $ - Litigation/Legal Concerns $ 5,000 HOA/CCCFCD $ - Assessment Roll Update $ 9,000 Administrative Support Staffing/Administrative Support $ 85,000 Accounting/Financial Services $ 75,000 Training/Education $ 2,000 Office - Rent/Supplies/Equipment/Lease $ 18,000 Total Administration $ 204,000 27% TOTAL PROPOSED BUDGET FY2024/2025 $ 754,000 100% 954 2024/2025 Program Budget 6 Canyon Lakes GHAD Available Funds Estimated Beginning Fund Balance - July 1, 2024* $ 6,632,687 Estimated Property Owner Assessment totals $ 734,456 Single Family detached $ 319.30/unit** Townhomes $ 213.88/unit** Commercial (per building suare foot) $0.157726/sqft** Estimated Interest on Investments/Change in Value $ 210,502 Other Income $ - Total Available Funds $ 7,577,645 Use of Funds Major Projects $ 150,000 Preventive Maintenance $ 252,000 Special Projects $ 148,000 Administrative $ 204,000 Total Use of Funds $ 754,000 Estimated Reserve Available/Ending Fund Balance June 30, 2025 $ 6,823,645 *Including estimated true-up revenue payment (Sune 2024) of $35,0378.41; Projected Fund Balance date of publication **Estamates based on USBLS April 2024 CPI San Francisco, Oakland, Hawarrd Area 955 2024/2025 Program Budget 7 Canyon Lakes GHAD DESCRIPTION OF BUDGET ITEMS Major Projects STUDIES: Studies, as they relate to field conditions, are essential and are designed to analyze specific sets of aggregated empirical data with the intent of assessing condition of infrastructure and efficacy of instrumentation data collection. Through this effort, specific studies inform management about tailoring programs targeted to capitalize on the most effective preemptive measures as the GHAD implements its Major Projects Program and Preventive Maintenance Program. Groundwater Studies (Regional Sites) Study: This study is projected to be conducted in multiple phases. It will analyze regional groundwater regimes where groundwater levels have risen over time. Data from piezometer histories will be the primary criterion used in collaboration with the Horizontal Drain Study results in the effectiveness of horizontal drains in lowering local groundwater levels. It is expected that recent rain events will significantly impact this study and the efficacy of drainage systems, and runoff regimes throughout the district. Estimated Cost $85,000 Horizontal Drain Cleaning Program (Selected Phase 2 and 3 Locations) Study: This study analyzes the results of our in-progress Horizontal Drain Cleaning Program (Phase 3) previously competed in FY23/24. Post-cleaning drain yields will be measured and analyzed compared to pre-cleaning yields. Impact on local groundwater levels will be analyzed and data will be additionally utilized in evaluating the efficacy of the Horizontal Drain Cleaning Program, as well as the impact on regional (District wide) groundwater levels. Data sets from historical above average rain events (2000 through 202 4) will be accessed and utilized to further inform the Horizontal Drain Program. Estimated Cost $35,000 Unanticipated Sites: During heavy rain years unexpected repairs are necessary to avert or control landslides that may threaten property within the district. It is vital for the manager to retain the availability of funds within the Major Repair Program to address such an event. It is also common to experience a change in the planned construction schedule to include additional sites. Known sites can rise in priority throughout the year and additional sites may emerge. Estimated Cost $20,000 956 2024/2025 Program Budget 8 Canyon Lakes GHAD Landscape Replacement: Typically, remedial landscaping is either included in the scope of work for major projects or eliminated completely from the repair scheme: however, on occasion the associated License Agreements executed in preparation of the work will address a reimbursement or allowanc e to the property owner for remedial landscaping installation. With as many sites and events that the Canyon Lakes GHAD must attend to over the next fiscal year, we have allowed for certain, unknown at this time, landscape/structure reimbursements. Estimated Cost $10,000 Preventive Maintenance and Operations Preventive Maintenance Preventive maintenance generally consists of those measures taken to prevent an incident or landslide event including, asset maintenance, drainage structures, instrument sites and winterization measures. Operations include ongoing monitoring programs and responses to community requests. Details of the proposed budget for each of these categories are listed below. The Preventive Maintenance Program will strengthen its profile through this fiscal year with those tasks that are essential to maintaining slope instrumentation sites and information; data collection procedures and postprocessing efficiencies that began in FY23/24 will continue. Other measures to ensure slope stability, and possible resumption of discretionary programs regarding instrument site maintenance and capital expenditures will be evaluated on a case -by- case basis. Storm Drains/Facilities Storm drains and drain inlets associated with B-58 drainage systems occasionally need repair or replacing. Assessments of above-ground structures are made during the annual cleaning events in early fall. Increased budgets for Storm Water Facilities have been anticipation of additional infrastructure damage because of the extraordinary rains experienced over recent winters and natural aging of concrete infrastructure over time. In addition to our annual above -ground facilities inspections the GHAD has begun designing an in -situ video monitoring and assessment program to begin tracking any degradation of only district maintained subterranean structures after approximately 50 years of operation. The expected serviceable life of this form of infrastructure is estimated to be between 75-100 years1. We will continue the program design in FY24/25 and then begin a scheduled inspection protocol in late FY24/25 or FY25/26. Storm drains associated with B-58 drainage systems occasionally need repair or replacing. Assessments are made during the annual cleaning events in early fall. Estimated Cost $20,000 1 ASCE – “Life-Cycle Design, Assessment, and Maintenance of Structures and Infrastructure Systems (2019) 957 2024/2025 Program Budget 9 Canyon Lakes GHAD B-58 Drain Systems Maintenance – Allows for one major annual cleaning and mapping. District staff periodically walks the B-58 systems to get a first-hand account of their current conditions and project their serviceable life. This information, along with other empirical data, is utilized in our Reserve Study updates. Estimated Cost $35,000 Repair and Replacement – The GHAD has repaired or replaced all the listed lineal feet of severely damaged B-58 throughout the district. This year and in the future, a priority will be established based on the degree of damage and risk to improved properties, and a percentage of future replacement projects will be budgeted throughout the upcoming years. In recent years, minor repairs were accomplished involving approximately 1500 lineal feet of B-58 drainage systems. This year an additional several hundred lineal feet of minor repair (cracks and small spalls) has been budgeted for repair. The remaining budget will be utilized on repairs to existing B-58s on a site-by-site basis. Estimated Cost $10,000 Subdrain Systems Outlet sites for subdrain systems must be monitored and maintenance provided to ensure outlets have not been damaged or impeded. This budget will allow for an inspection and minor maintenance of these sites. Estimated Cost $15,000 Horizontal Drains In recent years, the District Manager has placed a high priority on verifying the condition and restoring as many existing horizontal drains throughout the development as possible. A definitive list of sites requiring maintenance has been determined and work continues restoring the sites and installing identification markers. Estimated Cost $15,000 Subdrain Outlets/Pumps The Canyon Lakes GHAD conducts ongoing efforts to identify, locate, and make determinations about the effectiveness of the network of subdrains throughout the Development. The district anticipates that on-site restoration work may be necessary at some sites. This additional work, as well as the introduction of the subdrain systems into the District GIS, has been incorporated into this budget item. The district maintains three substation subdrain pumping facility sites located around the lake at Canyon Lakes. Periodic site checks for operation are required. In recent years the equipment, instrumentation, and electronics have been updated. A budget has been established to provide ongoing site maintenance and pump replacement. Estimated Cost $10,000 958 2024/2025 Program Budget 10 Canyon Lakes GHAD Piezometers The district reads and maintains in excess of 72 piezometers measuring ground water elevations. A definitive list of sites requiring repairs has been determined and restoration work has been completed on many of the sites, as well as the installation of identification markers and protective monuments at virtually all sites. The work this year has been expanded to include a greater number of sites and inclusion of the sites into the GIS. Estimated Cost $30,000 Settlement Monitors Over time, several settlement monitors have been placed throughout the development. These monitors were, in large part, installed as part of a specific study and therefore are not continually monitored. A modest budget has been established for site preservation and maintenance. Estimated Cost $2,000 Retention Basins Previously protracted drought and then heavy rain load conditions in northern California have resulted in significant variance of water level surfaces in many dual-purpose storm water retention facilities in the area, including the Canyon Lakes development. The GHAD manager has actively worked with local Homeowners Associations and jurisdictional agencies to further explore the potential risk ramifications to collectively plan for impacts. Estimated Cost $4,000 Minor Repairs A budget is established annually for anticipated, as well as unanticipated minor repair projects. There are not currently any anticipated minor projects within the Preventive Maintenance Program. Estimated Cost $5,000 Winterization The District provides an annual budget for procuring and storing an inventory of winterization materials and to provide for the costs of site installation. Winterization materials inventory have been fortified since significant depletion of materials during the last three season’s responses. With efforts to continue replenishment of emergency response materials, this year’s winterization measures should normalize once again. Inventory analyses, offsite storage, and procurement policies are planned for FY24/25. Estimated Cost $40,000 Emergency Response During the winter rainy season, the Canyon Lakes GHAD responds to a range of urgent active and threatening landslides and drainage issues where property damage is threatened. These incidents typically involve mud or debris flows, plugged storm drains at the base of slopes or 959 2024/2025 Program Budget 11 Canyon Lakes GHAD flooded properties due to the overflow of runoff from plugged or damaged facilities. In severe cases these responses can be the initiation of slope stabilization measures in preparation for a major repair. Estimated Cost $10,000 Debris Benches Numerous earthen debris benches exist throughout the District. It is essential that these facilities are inspected to ensure capacities and drainage have not been compromised. Annual inspections are made, and periodic debris removal plans are initiated. This year’s budget allows for geotechnical evaluations and the periodic removal of accumulated debris from several of those benches identified during the study and routine monitoring events. Estimated Cost 20,000 Operations An inventory of on-site instrumentation including hundreds of piezometers, inclinometers, horizontal drains, subdrains and settlement monuments are monitored periodically throughout the year as a preventative measure. Collected data from these sites is analyzed and aggregated into the GIS for further analysis to establish trends. Monitoring sites can be established for a variety of uses. Often completed repair sites require monitoring to confirm that the slope has been stabilized. Other sites have been utilized to indicate signs of unstable conditions developing and have been instrumental in determining slope conditions prior to the activation of a landslide. Through the use of collected data such as water depth, magnitude of slope movement, depth of movement and ground surface movement, the District has been able to arrest slope movement in advance of an incipient failure. Archiving of historical data is currently being integrated into the GHAD GIS. Throughout the year, the District receives incident response or assistance calls from property owners regarding slope stability or drainage issues. Community relations, including incident responses through the annual Operations Program has been institutionalized as a role of GHAD management. All incidents are recorded within the GIS and move through the District response mechanisms as is appropriate and consistent with the GHAD Plan of Control. The GHAD manager receives updates in long-range weather and oceanic temperature changes through the National Oceanic and Atmospheric Administration (NOAA) and other scientific and atmospheric agencies that track data and produce probabilistic assessments on the likelihood of a recurrence of heavy rain conditions. Estimated Cost $36,000 960 2024/2025 Program Budget 12 Canyon Lakes GHAD Special Projects During fiscal year 2024/2025 the District will continue several special projects. Brief descriptions of the special proje cts are presented in Table 1 and further described below: Plan of Control Update Amendment 2 to the Plan of Control (POC) has been adopted by the GHAD Board and put into use. Amendment 2 supersedes previous plans and addresses additional clarification and instruction with respect to the GHAD responsibilities and authorities. A modest allowance has been established for any activity that may involve the Plan of Control. Estimated Cost $2,000 Reserve Study The Canyon Lakes GHAD reserve fund study has been completed. The Reserve Study functions as a pro-forma analysis of the financial needs of the GHAD. It serves as a tool to calculate the annual contribution requirements by the District to build and maintain sufficient funds for emergencies based on past weather pattern s and slide repair costs. The Reserve Study projects annual contribution to the funds required over a forty-year period and is periodically updated to represent new conditions and impacts. Estimated Cost $15,000 Special Studies The Canyon Lakes GHAD intends to conduct targeted studies in the areas of fiscal policy and geologic risk. The recent research and study into the Plan of Control update and the Reserve analysis will be utilized to provide initial data to conduct these research projects. The Canyon Lakes GHAD, now in its 38th year, has the unique opportunity to address many of the issues surrounding long-term viability and sustainability, within changing environment al and financial conditions. Using empirical data, we can assess potentially increasing financial loads and geologic risks that may accompany the maturation process of this District. We are confident that these studies have produced, and will continue to produce, beneficial results. Estimated Cost $10,000 Information Technology Systems (IT) I Geographic Information Systems (GIS) In early 2024 GHAD issued Requests for Proposals (RFP) in a planned effort of upgrading its managed Information Technology (IT) systems to modernize data collection systems, storage, processing and expansion capabilities. In April Rooted Software, a Walnut Creek based firm, was selected and engaged to perform a scope of work to accomplish this project. Completion of the work is scheduled for late FY23/24 or during the first quarter of FY24/45. New safeguards are being implemented for data protection and increased data storage capacities, as well as file convention modernization and integration ability with a new planned Geographic Information System (GIS) upgrade. 961 2024/2025 Program Budget 13 Canyon Lakes GHAD Additionally, a new interactive GHAD website will be launched in early FY24/25 allowing constituents to learn more about the GHAD, its history, activities, and current documents are presented on the site, as well as opportunities to report incidents or ask questions about the GHAD and to assist property owners and disseminate information to our constituents and stakeholders. The www.canyonlakesghad.com website will remain as the address of the GHAD. It is anticipated that work will commence with significant upgrades and enhancements to the GHAD GIS during FY24/25 and extending into FY25/26. The current GIS will serve in the interim until the launch of the new GIS program. The GHAD is currently working with consultants on features and compatibilities with components of the ongoing IT upgrades. Estimated Cost for IT and GIS $95,000 Accounting System Upgrade Periodic upgrades are necessary to enhance accounting system capabilities. The GHAD utilizes expense accounting software to assist in reporting and the day-to-day operation of the District. Continued accounting systems enhancements will be implemented allowing more data entry streamlining, enhanced reporting, and quality control assurance procedures . The GHAD Treasurer and the General Manager work collaboratively to fortify the accounting systems, receivables and invoice processing procedures. Estimated Cost $10,000 Procedures Manual GHAD continually upgrades procedures and modifies plans to incorporate new technologies that assist the GHAD in delivering the highest level of services. Procedures require certain modifications and enhancements as new methodologies are introduced and incorporated into the GHAD Standard Operation Procedures. Certain financial and operations procedures have been institutionalized within the program. Additional procedures will be incorporated to further define and standardize the following areas: • Preventive Maintenance/Operations • Contracts and Agreements • Administrative Procedures Estimated Cost $2,500 Communications Plan The Canyon Lakes GHAD maintains a communications plan designed to keep constituents current on GHAD operations and developments. The plan addresses several venues and mediums in which to disseminate information within this District, and to other concerned parties, and to establish clear and accessible channels for community interaction. The GHAD has now implemented a web page for public information and a multi-page informational brochure has been completed and distributed to interested Homeowner Associations (HOA) that describes the GHAD and its responsibilities and limitations. Estimated Cost $2,500 962 2024/2025 Program Budget 14 Canyon Lakes GHAD Outreach/Legislative Review California Association of GHADs (CAGHADs) Membership/Insurance The proliferation of new GHADs within California has resulted in new legislation and adopted procedures. The Canyon Lakes GHAD Manager, in association with others make up the CAGHAD Board of Directors and share information and knowledge through a consortium of GHAD managers. The CAGHAD has obtained General Liability policies for its member GHADs. Additional GHAD onboarding and participation has reduced relative premiums. Coverage for the Blackhawk GHAD is approximately $9,0002, plus administrative costs. Additionally, the GHAD manager participates in the CAGHADs as the organization pursues other financial instruments that may provide the Canyon Lakes GHAD additional options for extraordinary event financial planning. In 2016, the CAGHAD Board adopted a new fee schedule reducing the annual GHAD fees for membership by 50%. Estimated Cost $11,000 Administration The administration of the Canyon Lakes GHAD includes all costs associated with legal support, office expenses, staffing, and accounting. Brief descriptions are presented below. Legal General Counsel – GHAD management must interact regularly with GHAD Counsel. The day-to-day operations of the GHAD present a myriad of opportunities and issues to work directly with GHAD counsel, in the areas of contracts, agreements, issues or new business to present to the Board, legislation, property owner issues . Estimated Cost $10,000 Special Counsel – GHAD management requires the services of special counsel from time to time in the areas of litigation and other legal concerns. GHAD continues to engage Canyon Lakes HOAs and Contra Costa County Flood Control District on community drainage responsibility clarity. Estimated Cost $5,000 Assessment Roll Update Annually, the District funds an effort to recalculate the final assessment roll for the District. This budget allows for a periodic analysis of the comprehensiveness of the roll in addition to calculating the properties status and rate modifications. Estimated Cost $9,000 2 2023/2024 Premium referenced 963 2024/2025 Program Budget 15 Canyon Lakes GHAD Staffing/Administrative Support The Canyon Lakes GHAD staff includes the General Manager, Operations Manager, Construction Services Manager, an Administration Manager and frequently other support staff and consulting professionals. The General Manager administers all GHAD day -to-day operations, including financial budgeting and communications regarding its activities. The Operations Manager and Construction Services Manager, among other tasks, administer the Major Projects and Preventive Maintenance Programs and associated work schedules, consulting and construction contracts, and documents. The administrative staff is responsible for accounting/bookkeeping, contract administration, clerical, and construction management support; Additional management staff costs are also applied to specific projects as appropriate. Authorized business expenses such as rent, office supplies and leases are included in Staffing. Estimated Budget $180,000 964 Exhibit B 965 49410802.2/513763.0001 June 13 May 1124, 2024 Canyon Lakes GHAD Board of Directors c/o GHAD Board Member Candice Andersen 309 Diablo Road Danville, California 94526 Subject: Second Third Amendment to Plan of Control for the Canyon Lakes Geologic Hazard Abatement District Board members: Please find attached the Third Amendment to the “Plan of Control” for the Canyon Lakes Geologic Hazard Abatement District (GHAD). Upon formation of the Canyon Lakes GHAD in 1985, a Plan of Control (POC) was implemented that expressly described its preliminary nature and that the POC would be subject to future revisions and modifications. The POC was subsequently updated in 19861 to better describe the responsibilities and limitations of the GHAD. Since the implementation of the 1986 POC, we have gained In 20022, the Plan of Control was amended for the second time to reflect additional knowledge of the geologic hazards within the GHAD and have further refined best practices for mitigating these hazards. As such, we now submit this Third Amendment POC to the Canyon Lakes GHAD Board of Directors for your information. These revisions are consistent with Section XI of the Plan of Control. The POC is periodically reviewed for us to determine if any changes need to be made. In the latest review, we determined minor updates were necessary to provide an expediated method in making decisions on a property owner request for reimbursement to improvements damaged or destroyed by a qualified geologic hazard and clarify the definition of “property owner”. These minor revisions were made by the GHAD Manager under Section XI. REVISION POLICY and are being brought to the attention of the Board of Directors. No action by the Board is required to accept these minor revisions. This updated POC (Third Amendment) supersedes all previous versions and has been prepared in accordance with the requirements of the California Public Resources Code Division 17, Section 26500-26654 of the State of California. Sincerely, Canyon Lakes Geologic Hazard Abatement District Michael D. Sands Sands Construction Company, Inc. General Manager, Canyon Lakes GHAD 1 Amendment 1 to Plan of Control dated July 29, 1986 and approved July 29, 1986 2 Amendment 2 Plan of Control dated May 11, 2022 and approved on June 21, 2022 966 Plan of Control © 2024 Canyon Lakes GHAD 49410802.2/513763.0001 David Burger, P.G., C.E.G Phillip Gregory, P.E., G.E. Cal Engineering & Geology, Inc. Cal Engineering & Geology, Inc. 967 49410802.2/513763.0001 CANYON LAKES GEOLOGIC HAZARD ABATEMENT DISTRICT SECOND THIRD AMENDMENT TO PLAN OF CONTROL June 13, May 11 24, 2024 968 Plan of Control © 2024 Canyon Lakes GHAD 49410802.2/513763.0001 CANYON LAKES GEOLOGIC HAZARD ABATEMENT DISTRICT PLAN OF CONTROL TABLE OF CONTENTS I.INTRODUCTION .......................................................................................... 1 II.HISTORY OF THE CANYON LAKES PLAN OF CONTROL .................. 2 III.DEFINITIONS ............................................................................................... 3 IV.GEOLOGIC HAZARD DESCRIPTION ................................................. 5555 V.GHAD BOUNDARIES AND ANNEXATION POLICY ............................. 6 VI.AUTHORIZED GHAD ACTIVITIES ..................................................... 7777 A.Landslide Mitigation During and in Preparation for Emergencies .......... 8888 B.Preventative Landslide Mitigation and Geotechnical Investigations ....... 8888 C.Activities Related to Slope Stabilization Surface and Subsurface Drainage Facilities ................................................................................................... 9999 D.Activities Related to Creeks and Detention Basins .................................. 9999 E.Activities Related to Prevention and Mitigation Research ............................ 9 VII.LIMITATIONS TO GHAD INVOLVEMENT ............................... 10101010 A.Funding and Risk Limitations .......................................................... 10101010 B.GHAD Services Only to Areas Within the GHAD Boundaries ....... 10101010 C.Geologic Hazard Limited to a Single Property ................................ 11111111 D.Geologic Hazard Resulting from Negligence of Property Owner ... 11111111 E.Geologic Hazard which Requires Expenditure Amount Exceeding the Value of the Threatened or Damaged Improvement ................................... 11111111 F.Erosion Within Creek Structure Setback Areas ........................................... 11 G.Damage Caused by Soil Creep ......................................................... 12121212 H.Damage Covered by Responsibilities of Others ............................... 12121212 VIII.PRIORITY OF GHAD EXPENDITURES AND RESERVE FUND .......... 12 A.Priority of GHAD Expenditures ................................................................... 12 B.Establishment and Operation of a GHAD Reserve Fund ............................. 13 IX.REIMBURSEMENT POLICIES ..................................................... 14141414 A.Reimbursement of Expenses Incurred by Property Owner .............. 14141414 1.Reimbursement of Expenses During Emergencies ..................................... 14141414 2.Reimbursement by Agreement .................................................................... 14141414 B.Reimbursement for Damaged or Destroyed Structures and Site Improvements ...................................................................................................................... 14 1.Privately Owned Structures and Site Improvements ............................................... 14 2.HOA Owned Streets, Utilities, and Site Improvements .............................. 15151515 X.RECONSIDERATION AND APPEAL POLICY ........................... 15151515 XI. REVISION POLICY………………………………………………………15 969 Plan of Control © 2024 Canyon Lakes GHAD 49410802.2/513763.0001 FIGURE AND APPENDIX LIST Figure 1 Canyon Lakes GHAD Boundary Site Plan Appendix A Geologic Conditions Appendix B Metes and Bounds Description 970 Plan of Control Page 1 of 15 © 2024 Canyon Lakes GHAD 49410802.2/513763.0001 I.INTRODUCTION The Canyon Lakes community is an approximately 1,050-acre mixed-use development comprised of 2,477 assessed parcels including residences, a golf course, a hospital, a commercial center with several office buildings, a retail shopping center, one elementary school, two church campuses, East Bay Municipal Utilities District facilities and various other improvements and amenities. Canyon Lakes GHAD is located within and shares a boundary with Contra Costa County Drainage Area (CDA) DA-75A, within the City of San Ramon, California. The open space property included within the Canyon Lakes GHAD is generally characterized by open, rolling, grass-covered hills with scattered trees, intersected by drainages. Within the graded areas within the GHAD boundaries, the terrain has been extensively altered to create building pads, streets, and other improvements. The named drainages within the GHAD include portions of South San Ramon Creek, and Coyote Creek. Primary roadways crossing the GHAD areas include portions of Bollinger Canyon Road and Crow Canyon Road; the GHAD areas are bounded to the west by Alcosta Boulevard. Under the authority of the California Public Resources Code (Division 17, commencing with Section 26500), the Contra Costa Board of Supervisors on June 4, 1985, adopted Resolution 85/289 forming the Canyon Lakes Geologic Hazard Abatement District ("Canyon Lakes GHAD", “GHAD”, “the GHAD”). Funding for the Canyon Lakes GHAD is provided through an agreement with Contra Costa County under which the County collects property assessments which are annually updated by the GHAD. The Canyon Lakes GHAD was formed to specifically address both known and potential landslide hazards within its boundaries. The Contra Costa County Board of Supervisors serves as the GHAD Board of Directors, and a General Manager manages the day-to-day operations of the GHAD. The General Manager reports directly to the GHAD Board of Directors. GHAD Law requires that a Plan of Control (POC) be prepared that describes the geologic hazard of concern, its location, and the area affected. A plan for the prevention, mitigation, abatement, or control of the hazard must also be included. The General Manager is tasked with implementing 971 Plan of Control Page 2 of 15 © 2024 Canyon Lakes GHAD 49410802.2/513763.0001 the POC. This POC presented herein includes a description of the geologic hazard present in the Canyon Lakes region (limited to threatening and actual landslides) and for which the GHAD was formed. It lays out both informational (e.g., document history, definitions, geologic conditions) and operational plans (including limitations and exclusions) for the prevention, mitigation, abatement, or control of the geologic hazard. GHAD “Improvements” (as defined in in GHAD law) and all GHAD activities or projects undertaken in furtherance of, or in connection therewith, have been deemed by GHAD Law to be specific actions necessary to prevent or mitigate an emergency as described within Public Resources Code Section 21080(b)(4) (See, Pub. Res. Code Sections 26601 and 26505). Consistent therewith, all GHAD projects are exempt from review under the California Environmental Quality Act and are not subject to local permitting requirements. II.HISTORY OF THE CANYON LAKES PLAN OF CONTROL Upon formation of the Canyon Lakes GHAD in 1985, the original POC was adopted which outlined the type of geologic hazards (landslides) to be addressed by the GHAD. While GHAD Law broadly defines a "geologic hazard" that can be addressed by a geologic hazard abatement district, this GHAD was created to address only threatened or actual landslides1. However, only generalities for prevention, mitigation, abatement, or control of landslides were provided due to a lack of knowledge about the extent of potential future landslides that the GHAD was formed to address. The original (1985) POC explicitly stated that the POC was a “[…] preliminary document” and that it “[…] will be subject to revisions and modifications, as new data and investigations warrant.” The plan was amended in 1986 to provide additional guidance for the GHAD’s function and operation. Now, after years of operation, this current (2022) POC further updates the functional and operational aspects of the GHAD by considering the latest available information on geologic hazards and integrating new practices and technologies for mitigating these hazards. 1 The original POC states “The proposed district […] is prone to new landslides and reactivation of existing landslide areas.” 972 Plan of Control Page 3 of 15 © 2024 Canyon Lakes GHAD 49410802.2/513763.0001 The GHAD benefits from its location in the San Francisco Bay Area where extensive expertise and constant innovation exist for addressing geologic hazards. Thus, it is important that the POC be updated periodically to ensure consideration of the known history of the landslide hazards within the GHAD areas, to reflect currently available investigation and mitigation practices and to provide additional guidance for the GHAD’s function and operation. This Second Amendment further updates the functional and operational aspects of the GHAD by considering the latest available information on landslide hazards and integrating new practices and technologies for mitigating these hazards. This Second Amendment builds on the foundation laid out by the previous POCs, clarifies and further reinforces the intents of the original formation of the GHAD, and reflects the GHAD’s current practice. This Second Amendment supersedes the First Amendment to the POC. III. DEFINITIONS The following terms (whether capitalized or not in this POC) shall have the following meaning: A.“Creek”, as used herein, is equivalent to a “watercourse” as defined by the Contra Costa County Code Section 1010-6.028. A creek is thus defined as a natural or human-made channel for transporting water, including the stream bed and the banks, whether continuously flowing or intermittent. A channel is as defined by Contra Costa County Code Section 1010-6.004. A.B.“County Drainage Area 75A (DA75A)” exists as a County Special Drainage Area District. The GHAD boundary is coterminous with DA75A. B.C.“Geologic hazard” as that term is used herein, means any actual (active or imminent) or threatened landslide. D.GHAD Project – The prevention, mitigation, abatement, or control of a geologic hazard as defined herein. E.“Landslide" is defined as a mass comprised of rock, soil, and other debris (e.g., water, vegetation) that has been displaced down slope by sliding, flowing, or falling mechanisms that have an established and distinct surface of separation between moving and non-moving rock and/or soil. 973 Plan of Control Page 4 of 15 © 2024 Canyon Lakes GHAD 49410802.2/513763.0001 F.“Lot” or a “parcel” is defined as any single private or public area of land with closed boundaries defined by a recorded survey. G.Property owner(s) is defeined as a private landowner or homeowners assocaton that owns property in the GHAD boundaries and the Canyon Lakes Golf Course. C.“Landslide" is defined as a mass comprised of rock, soil, and other debris (e.g., water, vegetation) that has been displaced down slope by sliding, flowing, or falling mechanisms that have an established and distinct surface of separation between moving and non-moving rock and/or soil. D.H.“Slopes” or “sloping ground” is defined as land that is inclined with a non-zero angle of inclination as measured from the horizontal. Slopes prone to landsliding are typically (but not limited to) those inclined more than 20 degrees. E.I."Soil creep” is defined as the slow (on the order of 0.4 inch per year2) downhill movement of near-surface (within the zone of seasonal changes of moisture and temperature) soil particles or weathered expansive bedrock materials resulting from the combined influences of gravity with wetting and drying cycles. Soil creep is distinguished from landsliding through the generally continuous motion and lack of distinct boundaries (both laterally and with depth) observed in soil creep. F.“Site improvements” indicates buildings, roads, sidewalks, utilities, constructed trails, golf course amenities, swimming pools, tennis courts, gazebos, cabanas, geologic stabilization features, V-ditches, or similar items. G.“Lot” or a “parcel” is defined as any single private or public area of land with closed boundaries defined by a recorded survey. H.A.“Creek”, as used herein, is equivalent to a “watercourse” as defined by the Contra Costa County Code Section 1010-6.028. A creek is thus defined as a natural or human-made channel for transporting water, including the stream bed and the banks, whether 2 For example, see Fleming, R.W. and Johnson, A.M., 1975, Rates of seasonal creep of silty clay soil, Quaternary Journal of Engineering Geology, Vol. 8, pp. 1-29. 974 Plan of Control Page 5 of 15 © 2024 Canyon Lakes GHAD 49410802.2/513763.0001 continuously flowing or intermittent. A channel is as defined by Contra Costa County Code Section 1010-6.004. I.J.“Structure setback area” indicates the portion of a lot situated between a creek and the “structure setback line” as defined by the Contra Costa County Flood Control District (see Contra Costa County Code Sections 1010-6.024, 914-14.012, and 914-14.014). J.K.“Structure setback line” indicates the line separating the structure setback area from the remainder of the lot where a residential structure or any permanent site improvement (other than drainage structures) is situated, as defined by the Contra Costa County Flood Control District (see Contra Costa County Code Section 914-14.012). K.A.GHAD Project – The prevention, mitigation, abatement, or control of a geologic hazard as defined herein. IV.GEOLOGIC HAZARD DESCRIPTION The Canyon Lakes GHAD is located south of Mount Diablo. The GHAD is situated between the Sycamore and San Ramon Valleys adjacent to and southwest of Sherburne Hills, in Contra Costa County, California. Similar to many other parts of Contra Costa County and the San Francisco Bay area overall, the topography and geology of the region combine to form terrain that can be susceptible to landsliding (see Appendix A – Geologic Conditions). Although considerable effort and resources (e.g., slope regrading, removal of existing landslides, and installation of drainage infrastructure) were invested to ensure the long-term stability of slopes during the development of the residences and infrastructure within the GHAD boundary, the underlying soils and rocks can still be intermittently prone to instability from a suite of triggering processes that include rainfall- induced saturation or near saturation of soils or bedrock due to rainfall or domestic water sources, and earthquake shaking. The type of landslides that have occurred in the Canyon Lakes GHAD boundaries are typical for the San Francisco Bay region and generally occur as a result of intense or prolonged rainfall during the winter season. Upon the arrival of large storms, the soils can become nearly or fully saturated with resultant subsurface water pressures that may lead to destabilization of existing slopes. Landslides may be shallow (<5 feet deep) and involve surficial soils with potential to turn into highly mobile debris flows, or they may be deeper (>5 feet) and involve both soil and rock materials that move shorter distances. Both types of landslides may, in 975 Plan of Control Page 6 of 15 © 2024 Canyon Lakes GHAD 49410802.2/513763.0001 many cases, be prevented, mitigated, abated, or controlled by proactive and/or responsive activities; these activities are the purpose of the GHAD. Additionally, geologic conditions such as thrust faults and adverse bedding conditions contribute to potential hillside instabilities. Areas of high liquefaction susceptibility potential have also been mapped in the vicinity of South San Ramon Creek and crossing Crow Canyon Road at three areas near the northeastern corner of the GHAD. Given the open creek channels and areas of potential liquefaction, some areas may be subject to localized embankment failures and lateral spreading during an earthquake. Surface drainage facilities have been constructed throughout the hillside areas of the GHAD. These concrete line v-ditches and other structures are located on native soils, within areas of previous remedial grading, cuts, and fill slopes at various locations. These structures may be potentially impacted by creeping soils, debris flows, and slump failures. Often long term creep of localized instabilities will impact the functionality of these systems. Depending on the functionality of these systems, concentrated uncontrolled drainage may contribute to additional landsliding, debris flows, erosion, and soil transport, potentially impacting downslope improvements. Seismic hazards are present throughout the San Francisco Bay Area. The Pleasanton fault has been mapped approximately 400 feet west of the GHAD boundary, while the Calaveras Fault has been mapped approximately 1.3 km (0.8 mile) west of the GHAD. The Mount Diablo Fold and Thrust fault has also been mapped 1.3 km (0.8 mile) to the east of the GHAD boundary. While the improvements within the GHAD boundary are outside the designated Alquist-Priolo zone for active faulting, the open space areas and improvements within the GHAD boundary will still be subject to impacts from seismic waves. Potential magnitude earthquakes of up to M6.9 are possible. The seismicity of the area may contribute to the development of earthquake-induced landsliding. V.GHAD BOUNDARIES AND ANNEXATION POLICY The boundary of the Canyon Lakes GHAD is shown in Figure 1 and is described by the Metes and Bounds Survey included in Appendix B. 976 Plan of Control Page 7 of 15 © 2024 Canyon Lakes GHAD 49410802.2/513763.0001 As required by GHAD Law, the GHAD Board of Directors (in addition to the Board of Supervisors as the original sponsors of the GHAD’s formation) must approve annexation of properties not currently within the GHAD boundaries. VI.AUTHORIZED GHAD PROJECTS The GHAD’s operations are focused on the monitoring, maintenance, repair, and mitigation of threatened or actual landslides within the GHAD’s boundaries. Typical GHAD projects fall into two categories: (1) major maintenance and monitoring activities of infrastructure and instrumentation meant to prevent instability of existing slopes and of which include, but are not limited to, cleaning, maintaining, replacing and/or installing surface and subsurface drainage systems and monitoring instrumentation, and (2) major landslide repair projects requiring, but not limited to, site grading and installation of drainage or engineered earth retaining system infrastructure. The General Manager has sole discretion for defining GHAD project priorities (subject to the guidance provided in Section VII and Section VIII) and for the selection of repair and mitigation methods appropriate to a particular situation, within the constraints described in this and other sections of the POC. A pProperty owners within the GHAD boundaries, whether private landowners, or homeowners associations or the Canyon Lakes Golf Course, may contact the GHAD management to either report a new geologic hazard incident or condition on their property or to inquire about an already- reported incident. When contacted, the General Manager shall respond to the inquiry and indicate whether the incident or inquiry falls within the responsibilities of the GHAD, and if so, what steps may be taken to address the incident. In cases where the property owner incurs their own expenses related to the prevention, mitigation, abatement, or control of a geologic hazard, as described herein, the reimbursement policies outlined in Section IX shall apply. In cases where the GHAD determines that an incident does not qualify for GHAD involvement and the property owner disagrees, the appeals policy outlined in Section X shall apply. GHAD projects and situations in which the GHAD is authorized to prevent, mitigate, abate or control geologic hazards are listed and described in Sections VI(A) through VI(E): 977 Plan of Control Page 8 of 15 © 2024 Canyon Lakes GHAD 49410802.2/513763.0001 A.Landslide Mitigation During and in Preparation for Emergencies During emergency situations when a landslide presents an active or imminent threat to improved property, the GHAD may implement interim slope stabilization measures that can arrest or minimize further slope movement until long-term mitigation measures can be implemented. Interim slope stabilization measures include, but are not limited to, the temporary installation of slope coverings or drainage infrastructure to prevent further water infiltration or erosion, installation of structural elements to prevent or arrest motion of a landslide, or grading to remove or buttress unstable slopes. Emergency preparation measures may also be taken in advance of threatening landslides; these measures may include stockpiling slope stabilization materials and/or having resources in-place ready to respond rapidly. B.Preventative Landslide Mitigation and Geotechnical Investigations The GHAD may prevent, mitigate, abate, or control landslides that threaten improved property using a number of mitigation techniques. The selection of mitigation technique depends on the type and motion of land sliding, equipment accessibility, urgency, and other factors. Prevention of landslides can sometimes be achieved using surface and subsurface drains. Imminent landslides can be stabilized by the construction of retaining structures such as closely spaced cast-in-place drilled piers reinforced with steel beams, soldier beam and lagging wall(s), or an array of tie-back or soil nail anchors extending beyond the slide plane (i.e., surface of separation between moving and non-moving soil and rock). Landslide-damaged slopes can be reconstructed and stabilized by removing the landslide debris and rebuilding the slope with properly compacted and drained, engineered fill. These or other appropriate techniques should be chosen based on the actual site conditions. The General Manager will make the final decision in determining the type of action that best fits the need of each GHAD project. At the General Manager’s sole discretion, a geotechnical investigation may be conducted for areas where unstable conditions or landslides exist or are believed to exist. The purposes of the geotechnical investigation are to determine the cause of the unstable slope conditions and to identify and define repair or stabilization options. Geotechnical 978 Plan of Control Page 9 of 15 © 2024 Canyon Lakes GHAD 49410802.2/513763.0001 monitoring, whether short-term as part of an active landslide investigation, or long-term, to track changes in groundwater levels and/or surface and subsurface movement, are authorized activities of the GHAD as related to the prevention, mitigation, abatement, or control of landslides within the GHAD’s boundaries. C.Activities Related to Slope Stabilization Surface and Subsurface Drainage Facilities The GHAD may maintain, repair and/or replace those portions of surface and subsurface drainage facilities such as concrete “V” ditches, storm sewer lateral pipes, catch basins, drainage inlets, utility access chambers, storm sewer inlets and outlets, horizontal drains, subdrain pipes, subdrain pipe inlets and outlets, etc. when they are directly related to the repair, prevention, or control of landslides. Maintenance, as described herein, may also include removal of sediment from ditches and at the base of slopes and hydro-cleaning of horizontal drains and subdrains. D.Activities Related to Creeks and Detention Basins As part of its duties to mitigate against actual or threatened landslides, the GHAD may perform the following GHAD projects in creek channels and detention basins: 1.Clearing and removal of debris and/or impediments in creek channels under emergency conditions to maintain open stream flow in order to mitigate a threatening landslide. 2.Removal of significant quantities of sediment deposits in creek channels and detention basins to maintain functionality and open stream flow in order to mitigate a threatening landslide. E.Activities Related to Prevention and Mitigation Research The GHAD has directly benefitted from supporting, performing, and implementing the results of research on the behavior of slopes, landslides, and engineering mitigation methods. To prepare for and reduce the risk of future landslides causing property damage, the GHAD may conduct ongoing research into the behavior of slopes, slope failure prevention and slope failure mitigation. These efforts include maintaining and 979 Plan of Control Page 10 of 15 © 2024 Canyon Lakes GHAD 49410802.2/513763.0001 analyzing a record of all incident responses and monitoring events for the purposes of evaluating and mitigating future risk. VII.LIMITATIONS TO GHAD INVOLVEMENT The GHAD is authorized to prevent, mitigate, abate, or control geologic hazards and taking into consideration the following limitations and exclusions listed in Sections VII(A) through VII(H). A.Funding and Risk Limitations The GHAD General Manager is required to approve or not approve the prevention, mitigation, abatement, or control of geologic hazards based on funding limitations, project priorities based on risk evaluation, weather-related risk, the limitations specified in this POC, or other funding or risk-related issues not specified herein. Funding from tax assessment revenue (see Section I) is the sole source of revenue for the GHAD, including all operations. If revenue allocated for the GHAD is not available, the GHAD would be required to reduce and/or eliminate some or all GHAD services unless an alternative funding source (or sources) can be identified. B.GHAD Services Only to Areas Within the GHAD Boundaries The GHAD only has authority to provide its services to those properties located within the GHAD boundaries. Properties within the same Contra Costa County Tax Rate Areas (DA75A) as the GHAD that have not been annexed into the GHAD do not receive GHAD services. The GHAD can only prevent, mitigate, abate, or control a geologic hazard on property outside the GHAD boundaries when the hazard has damaged or poses an imminent threat of damage to structures or site improvements located on properties within the GHAD boundaries. The GHAD can only prevent, mitigate, abate or control the geologic hazard outside the GHAD boundaries provided said work is limited to that which is necessary to address the damage or imminent threat of damage to the structures or site improvements within the GHAD boundaries. Any work outside the GHAD boundary must be performed in coordination with the outside landowner under specific agreement. 980 Plan of Control Page 11 of 15 © 2024 Canyon Lakes GHAD 49410802.2/513763.0001 C.Geologic Hazard Limited to a Single Property The GHAD can only prevent, mitigate, abate, or control landslides that are contained within the limits of a single parcel of property if the single parcel is greater than one acre in size. Services may not be provided for geologic hazards within a single parcel that is less than one acre in size. This exclusion does not apply to geologic hazards existing on open-space areas owned by any homeowners association or golf course property. D.Geologic Hazard Resulting from Negligence of Property Owner The GHAD may decline to prevent, mitigate, abate or control geologic hazards that occur due to, or resulting from, the negligence of the property owner and/or the property owner’s contractors, agents or employees in developing, grading, constructing, maintaining, performing, or not performing, any work related to or that may have influenced the geologic hazard on the subject property including performing alterations to site drainage or to the overall existing stability of slopes. E.Geologic Hazard which Requires Expenditure Amount Exceeding the Value of the Threatened or Damaged Improvement The GHAD will not prevent, mitigate, abate, or control a geologic hazard where, as determined by the General Manager’s sole discretion, the anticipated expenditure required to be funded by the GHAD to prevent, mitigate, abate, or control the geologic hazard will exceed the value of the structures and/or site improvements that are threatened with damage or loss. F.Erosion Within Creek Structure Setback Areas Creeks are dynamic landforms and are subject to natural changes from various forms of erosion. Erosion caused, for example, from water scouring of creek banks is a natural process and to be expected within creek areas. The GHAD will not respond to or be responsible for these conditions even if they damage authorized structures or improvements (e.g., fencing, landscaping, or other non-permanent structures) within creeks or structure setback area. Note that permanent structures and improvements are 981 Plan of Control Page 12 of 15 © 2024 Canyon Lakes GHAD 49410802.2/513763.0001 not allowed within creeks or their structure setback areas per Contra Costa County Code Section 914-14.014. G.Damage Caused by Soil Creep The GHAD will not prevent or repair property damage due to soil creep. Soil creep is a common phenomenon on almost all slopes throughout Canyon Lakes and is not included in the definition of a geological hazard as described herein (see Section III, subsections A, B, and D). The adverse effects of soil creep include shallow-founded improvements such as separations in concrete walkway and pool deck construction joints, tilting fences, separation of wooden deck elements, and generally very slow downhill movement of any structures constructed on or near the edge of slopes. Site-specific design and construction techniques can typically be implemented by property owners to reduce the impact of creep on their properties. H.Damage Covered by Responsibilities of Others The GHAD will not prevent, mitigate, abate, or control geologic hazards that are the responsibility of other districts, service areas, or entities operating within the GHAD boundaries. The GHAD will have the authority to monitor the specific district, service areas or entities to ascertain whether the work is being performed in a manner that does not interfere with nor impact the GHAD's responsibilities under the POC. VIII.PRIORITY OF GHAD EXPENDITURES AND RESERVE FUND A.Priority of GHAD Expenditures The GHAD's sole source of funds is from property tax assessments collected on properties within the GHAD boundaries. Actions by the GHAD, including but not limited to such items as emergency response and scheduled repair expenditures, will be prioritized by and at the sole discretion of the General Manager based on available funds and the approved operating budget. The GHAD Manager prepares, and the GHAD Board of Directors approves an operating budget each year. When available funds are not sufficient to undertake all of the identified remedial and preventative stabilization 982 Plan of Control Page 13 of 15 © 2024 Canyon Lakes GHAD 49410802.2/513763.0001 measures identified in the budget, the expenditures shall be prioritized by the General Manager as follows, in descending order of priority. 1.Prevention, mitigation, abatement, or control of geologic hazards that have either damaged or pose a significant threat of damage to residences, critical underground or overhead utilities, or roadways that provide emergency egress. 2.Prevention, mitigation, abatement, or control of geologic hazards which have either damaged or pose a significant threat of damage to commercial buildings, including but not limited to office buildings or club houses. 3.Prevention, mitigation, abatement, or control of geologic hazards which have either damaged or pose a significant threat of damage to ancillary structures, including but not limited to pool cabanas or restroom buildings. 4.Prevention, mitigation, abatement, or control of geologic hazards existing entirely on open-space or golf course property which have neither damaged nor pose a significant threat of damage to any structure or site improvements. 5.Prevention, mitigation, abatement, or control of geologic hazards that have either damaged or pose a significant threat of damage to landscaping or other similar non- essential amenities. B.Establishment and Operation of a GHAD Reserve Fund A reserve fund may be set up to allow funding projects whose cost exceeds the annual budget for major repair projects, and to provide for funds required periodically when major landslide events occur within the GHAD (e.g., winter periods with high precipitation and the potential for several major GHAD projects needing to occur simultaneously). The source of revenue for the reserve fund is the property assessment revenue annually allocated to the GHAD (see Section I). The GHAD shall periodically conduct studies to determine the amount of funds that should be accumulated in reserve. These studies will be based on the most current experience with GHAD prevention and repair expenditures. 983 Plan of Control Page 14 of 15 © 2024 Canyon Lakes GHAD 49410802.2/513763.0001 IX.REIMBURSEMENT POLICIES A.Reimbursement of Expenses Incurred by Property Owner 1.Reimbursement of Expenses for Mitigation During Emergencies At the General Manager's sole discretion and upon proof of payment through receipts, the GHAD may reimburse a property owners for expenses incurred for materials used for temporary mitigation of a geologic hazards, which the GHAD Manager has determined in writing to be covered by the Plan of Control, during periods of emergency. Such materials are limited to sheet plastic placed over slope failures, sandbags, silt fencing, and other typical temporary winterization measures. 2.Reimbursement by Agreement At the General Manager’s sole discretion and upon proof of payment through receipts, the GHAD may reimburse a property owner for expenses incurred for the prevention, mitigation, abatement, or control of a geologic hazard based on a written agreement between the property owner and the GHAD to that effect. Such agreement must be executed prior to the property owner incurring said expenses, and following a geologic investigation conducted by the GHAD. B.Reimbursement for Damaged or Destroyed Structures and Site Improvements 1.Privately Owned Structures, Landscaping and Site Improvements In the event a private residence, commercial office building, or any other property owner’s structure, landscaping, or site improvement is damaged or destroyed due to, or as a result of, a geologic hazard, which the GHAD Manager has determined in writing to be covered by the Plan of Control as defined herein, and pursuant to the other limitations and exclusions defined in this sectionPlan of Control, the General Manager has sole discretion, pursuant to Section VII, to fund or reimburse (or not fund or reimburse) the property owner for the expenses necessary to repair or replace the damaged or destroyed structure, landscaping or site improvements. Any request for reimbursement must be submitted in writing to the General 984 Plan of Control Page 15 of 15 © 2024 Canyon Lakes GHAD 49410802.2/513763.0001 Manager within 90 days of the date of the geologic hazard which caused the above- referenced damage or destruction, and shall include written substantiation for the expenses. The total dollar amount of the GHAD funding or reimbursement to all the property owners making a request may not exceed a maximum ten percent (10%) of the direct costs incurred by the GHAD in preventing, mitigating, abating, or controlling the geologic hazard responsible for the damage to all property owners. In the event the geologic hazard damaged or destroyed a structure, site improvement or landscaping which violated any provisions of the County or City Building Code or County or City Ordinance Code at the time of its installation or improvement, the GHAD will not provide any funding or reimbursement to the property owner for repair or replacement of the damaged structure, landscaping, or site improvement. 2.HOA Owned Streets, Utilities, and Site Improvements In the event street pavement, underground utilities, landscaping, or site improvements owned by a homeowners association (HOA) is damaged or destroyed due to, or as a result of, a geologic hazard, as defined herein, and pursuant to the other limitations and exclusions defined in this section, the General Manager has sole discretion, pursuant to Section VII, to include in the scope of the landslide repair, the repair or replacement of the damaged or destroyed street pavement, above ground and underground utility structure(s), landscaping, or site improvement owned by the homeowners association. X.RECONSIDERATION AND APPEAL POLICY If a property owner directly affected by an operational action as set forth in this POC does not agreedisagrees with the decision of the General Manager ("General Manager Decision"), regarding a request for reimbursement as authorized in Section IX (A)(1) and (B)(1) above, the property owner may request the GHAD Manager reconsider the decision the property owner may request the GHAD Manager to provide its decision in writing. If the property owner continues to disagree with the decision, that property owner may request the GHAD Manager to reconsider that decision ("General Manager Decision"). The property owner shall, within fifteen (15) days from the date 985 Plan of Control Page 16 of 15 © 2024 Canyon Lakes GHAD 49410802.2/513763.0001 of the written General Manager Decision, file with the General Manager the grounds for reconsideration, and the requested relief, including the property owner’s special interest and injury. Within fifteen (15) days of receipt of the property owner’s written request for reconsideration, the General Manager shall issue a written decision on the request based on the evidence presented (“"General Manager Reconsideration Decision"”). The property owner may appeal the General Manager Reconsideration Decision to the GHAD Board of Directors. This appeal must be filed with the General ManagerGHAD Clerk by submitting an Appeal on a Fform provided by the General Manager within fifteen (15) days from the date of the General Manager Reconsideration Decision and must include the payment of an appeal fee as noted on the Appeal Form. The appeal must include the reasons for the appeal and the property owner’s requested relief. The GHAD Board of Directors will make the final decision on the appeal. The General Manager will proceed based on the decision of the Board of Directors and is considered the final decision of the GHAD. All other determinations of the GHAD Manager not related to Section IX (A) (1) and (B)(1) (i.e., a determination that the soil movement alleged to cause damage is not covered by the Plan of Control, or requiring access agreements, or other agreements or documents from the property owner to perform GHAD duties) are final and not subject to appeal to the GHAD Board of Directors unless the reconsideration or appeal unless the GHAD Manager, in his or her sole discretion, determines that a final decision should made by the Board of Diectors be reconsidered due to the complexity or nature of the subject of the determination. In the event, the The GHAD Manager shall, as soon as feasible, inform the property owner of the opportunity for reconsideration or appeal the determination of the Board of Directors. This appeal must be filed in accordance with the provisions for an appeal to the Board of Directors as explained above. XI.REVISION POLICY This POC is meant to address the current needs of the GHAD and may be updated or revised should conditions or information change that result in new and/or different approaches related to addressing geologic hazards as defined herein (Section III-A and B). The POC will periodically be revisited by the General Manager. If the General Manager identifies the need to make minor updates or revisions, the General Manager can make those updates or revisions without seeking approval of the GHAD Board of Directors but shall thereafter inform the Board that the updates 986 Plan of Control Page 17 of 15 © 2024 Canyon Lakes GHAD 49410802.2/513763.0001 or revisions were made. If the updates or revisions are major, the General Manager shall submit the revisions to the Board of Directors for its approval. A minor update or revision is a change that clarifies a component of the POC and does not significantly change the purpose and character of the POC. 987 Plan of Control © 2024 Canyon Lakes GHAD 49410802.2/513763.0001 FIGURE 1 – CANYON LAKES GHAD BOUNDARY SITE PLAN 988 Plan of Control Page A1 of A7 © 2024 Canyon Lakes GHAD 49410802.2/513763.0001 APPENDIX A - GEOLOGIC CONDITIONS A.Topography and Geomorphology The Canyon Lakes GHAD is located approximately three miles southeast of the town of Danville and six miles south of Mount Diablo in Contra Costa County, California. The area is situated on the slopes located between San Ramon to the southwest and Sycamore Valley to the north. The GHAD is located adjacent to and southwest of Sherburne Hills with Watson Canyon traversing through the northwestern area of the GHAD. Elevations within the GHAD boundary range between approximately 450 feet to 800 feet (USGS, 2018). The lower elevations are present within the Watson Canyon area (South San Ramon Creek) and Coyote Creek, while the higher elevations are present at the ridgeline peaks. Drainage within the GHAD limits is generally to the southwest via two named creeks (South San Ramon Creek and Coyote Creek) (USGS, 2018). Unnamed subsidiary drainages and creeks act as tributaries to the main drainage channels. The terrain consists of grass-covered ridges and hillslopes that drain to swales and small valleys that support modest tree and shrub growth. B.Geology The bedrock geology underlying the GHAD consists of Tertiary-age (Pliocene and late Miocene)1 sedimentary deposits that have been folded and faulted due to the greater tectonics of the San Andreas fault system and associated uplift of Mount Diablo. The majority of the area is underlain by non-marine sandstones of the Orinda Formation (Dibblee, 2005) which is locally called the Green Valley Formation (Graymer et al., 1994). These rocks consist of gray to greenish gray, interbedded pebble conglomerates, sandstones and claystones (Dibblee, 2005). Flatter valley floors in the vicinity of the drainage channels and where much of the infrastructure in has been constructed consist of young (Holocene)1 alluvial deposits (Helley and Graymer, 1997). 1 Holocene refers to deposits that are less than 11,700 years old. Pliocene refers to rocks that are 2.6 to 5.3 million years old. Miocene refers to rocks that are 5.3 to 23 million years old. 989 Plan of Control Page A2 of A7 © 2024 Canyon Lakes GHAD 49410802.2/513763.0001 The bedrock structure consists of a series of nearly parallel, northwest-southeast striking bedding. a northwest-southeast trending syncline has been mapped through the central area of the GHAD, while a portion of the nearly east-west trending Tassajara Anticline has been mapped near the northeastern corner of the GHAD boundary. Mapping indicates that bedding dips to the northeast west of the syncline and varies between southwest and overturned between the syncline and anticline. Within the GHAD, structural mapping shows sedimentary bedrock bedding dipping between 18 to 75° to the northeast (west of the mapped syncline) and ubiquitous and overturned (dipping at 65° to the east of the mapped syncline) (Dibblee, 2005; Crane, 1995 ). Crane, 1995, mapped several thrust faults trending northwest-southeast within the GHAD limits. The western most mapped thrust fault is shown traversing through the southwestern portion of the GHAD limits. The hanging block is shown along the eastern side of the fault. Two thrust faults are mapped in close proximity and along either side of the aforementioned syncline traversing through the central portion of the GHAD limits. The hanging block side is shown between the two faults. Two additional thrust faults are mapped near the northeastern corner of the GHAD. Again, the hanging block is shown along the eastern side of the faults. Other thrust faulting mapped by Crane the vicinity of the GHAD have similar trending and orientations. C.Tectonics and Seismic Sources The Canyon Lakes GHAD’s location within the greater San Francisco Bay area of northern California places it in proximity to several potential sources of seismicity. The GHAD is located within the eastern portion of the San Andreas Fault System but is not located within a State of California designated Alquist-Priola Earthquake Fault Zone. The nearest State of California zoned active faults are the Calaveras and Greenville faults located about 0.8 mile to the west and 7.4 miles east, respectively. Both faults have expected earthquake moment magnitudes of M6.7+ (Field et al., 2015). The Caltrans ARS website indicates these faults have a potential magnitude of M6.9 (CalTrans, 2013). An earthquake of these expected magnitudes could produce a ground acceleration of approximately 0.4g at the site according to attenuation relationships by Campbell and Bozorgnia (1994). Other sources for design-basis ground shaking near the area include smaller local faults that may produce lower magnitude earthquakes but potentially more intense ground shaking due to their closer proximity to the GHAD. These include the Mount Diablo blind thrust fault or potential subsidiary faults such as those mapped in the vicinity of the GHAD by Crane 990 Plan of Control Page A3 of A7 © 2024 Canyon Lakes GHAD 49410802.2/513763.0001 (1988) and Sawyer (2015). Various mapping efforts have placed the approximate location of the Mount Diablo thrust fault close to the northeast boundary of the GHAD (Unruh and Sundermann, 2006; Sawyer, 2015; Bryant, 2017) with some mapping indicating the presence of fault structures within the GHAD boundary itself (Crane, 1995). Geomorphological studies indicate active deformation in the region as a result of late Holocene (modern) movement of the fault (Sawyer, 2015). These are manifest as fault-propagation folds and include the nearby Tassajara and Doolan anticlines which, in turn, are related to splay faults from the Mount Diablo thrust (Sawyer, 2015). The U.S. Geological Survey provides a plausible scenario for a M6.5 earthquake on the Mount Diablo thrust fault with estimated peak ground acceleration of 0.4 to 0.6g in the vicinity of the GHAD (USGS, 2017). Earthquakes on blind thrust faults are not expected to cause surface ground rupture as might occur along a major strike slip fault such as the San Andreas, Hayward, or other nearby major faults. However, secondary seismic hazards such as landslides could be expected from such an event. More distant seismic ground shaking sources include the major known active faults of the San Francisco Bay Area; namely the San Andreas, Hayward, Rodgers Creek- Healdsburg, and the Concord–Green Valley faults. These sources are all at least five miles from the Canyon Lakes GHAD but are known to be capable of producing moderate to large-scale (up to M7+) seismic events. Based on the current state of knowledge, it appears likely that secondary seismic hazards from an earthquake on any of the seismic sources discussed above would occur in regional areas of localized weak soils, such as on unstable slopes. D.Surficial Deposits The area within the GHAD boundaries is covered primarily by relatively shallow soils. The soil over the majority of the GHAD area is mapped as Diablo clay of Contra Costa County (NRCS, 2022). This soil typically forms on uplands, derived from sedimentary bedrock. Below the surficial dark gray clay, the soils generally become light gray or olive gray silty to sandy clay and extend to the undisturbed bedrock. Diablo clays generally have high expansion potential resulting in surficial cracking during the summer and swelling during the winter. Soils with high expansion potential are generally susceptible to downhill soil creep on hillslopes. E.Engineered Fill Deposits 991 Plan of Control Page A4 of A7 © 2024 Canyon Lakes GHAD 49410802.2/513763.0001 As part of the original development within the GHAD boundary, significant excavations were made followed by placement of engineered fill deposits. Fill deposits are typically compacted during placement at controlled soil moisture levels to minimize overall settlement. Even still, fill deposits will in nearly all cases undergo some level of long-term settlement, and may undergo long-term movement depending on the overall level of soil moisture introduced. Because soil fills usually support infrastructure development, soil moisture levels may be increased (i.e., due to landscaping, etc.) compared to the background levels to which the soil fill material originated (i.e., as a hillslope subject only to infiltration during winter storms). As a result, areas of significant soil fill may be subject to potential long-term movement as the fill deposits adjust to their new configuration. Horizontal drains typically offer a means to control and limit the buildup of unfavorable soil moisture levels, and monitoring may provide a practical means of identifying potential instability issues. F.Groundwater and Streamflow Groundwater has been encountered at variable depths within the GHAD boundaries during drilling explorations by various geotechnical firms. Sandstone, siltstone and gravelly bedrock units can be expected to contain variable amounts of groundwater depending on location and underlying geologic structure. Overall, groundwater can be expected to be 10 feet or more below the ground surface. However, areas of springs and seeps are common, and perched transient zones of groundwater may occur as a result of winter precipitation. When soils approach saturation, creeks and other drainages within the GHAD’s boundaries that are normally dry during the majority of the year can discharge water as streamflow. In some cases, flooding is possible near creek crossings. Creek bank erosion may also be caused by these types of flows. Groundwater and streamflow regimes may be affected by development within or near the GHAD boundaries. Long- term changes to these conditions can result from landscape irrigation, the addition of impervious pavement or structures, surface runoff collection systems, and subsurface drainage facilities. 992 Plan of Control Page A5 of A7 © 2024 Canyon Lakes GHAD 49410802.2/513763.0001 G.Geologic Hazards The most common geologic hazard affecting the Canyon Lakes GHAD is landslides caused by a combination of high seasonal cumulative rainfall and intense storm precipitation acting to destabilize the weak soil and rocks encompassing the steep slopes of the region. Earthquakes are also a concern given the nearby proximity of the GHAD to several active faults, and landslides generated from seismic shaking are likely in the event of strong shaking. In particular, the number and size of landslides may be greater if an earthquake occurs during the wettest months of the winter season when slopes are already weak due to rainfall infiltration. Mapping in the region indicates that the GHAD (as well as many other areas in the Mount Diablo area and San Francisco Bay region in general) contains hundreds of existing landslides (Davenport, 1985) with slopes susceptible to movement and adjacent areas susceptible to inundation by landslide debris. Steep slopes may be subject to landsliding as a result of both natural (e.g., precipitation, earthquake) or human activities (e.g., lot grading, road construction, changes to site drainage, damage to water supply or wastewater piping, etc.). Landslides in the Mount Diablo region consist of both shallow and deeper movements. Shallow landslides generally occur as earth (fine grained) or debris (coarse grained) slides and flows (Varnes, 1978) within soil overlying bedrock. Deep-seated landslides can be translational or rotational and mobilize both soil and weathered bedrock. Most landslides in the Canyon Lakes GHAD consist of shallow debris flows and deep-seated rotational earth and debris slides. Debris flows (often called mudflows) tend to be less than 10 feet deep and can move rapidly (seconds to minutes) within a relatively linear, narrow path that follows the existing topography (i.e., along swales, drainage channels, or simply straight downhill). Debris flows may travel hundreds of feet before stopping. Deep-seated slides typically move relatively slowly taking hours to days to move en masse along a relatively deep (20 feet or greater) curved slip plane with a better-defined headscarp, graben, or crevasse at the top of the slide. Movement may not exceed the length of the landslide source area but may move much larger areas and volumes of terrain compared to debris flows. In both cases, the most common causes of landslides involve weak soil/rock materials, a change in slope configuration, or an increase in subsurface moisture content, with a subsequent loss of soil or rock strength. 993 Plan of Control Page A6 of A7 © 2024 Canyon Lakes GHAD 49410802.2/513763.0001 H.References Bryant, W.A., compiler, 2017, “Fault number 353, Mount Diablo thrust fault”, in Quaternary fault and fold database of the United States: U.S. Geological Survey website, https://earthquakes.usgs.gov/hazards/qfaults. California Department of Transportation, 2013, Caltrans fault database and Caltrans ARS online reports and data. Campbell K.W., and Bozorgnia, Y., 1994, Campbell-Bozorgnia NGA Ground Motion Relations for the Geometric Mean Horizontal Component of Peak and Spectral Ground Motion Parameters: Pacific Earthquake Engineering Research Center Report No. 2007/02, University of California, Berkeley, 240p. Crane, 1988, Field Trip Guide to the Geology of the San Ramon Valley and Environs: Northern California Geological Society, 223p., http://www.ncgeolsoc.org/wp- content/uploads/2018/01/1988-Geology-of-the-San-Ramon-Valley-and-Environs.pdf. Crane, R. C., 1995, Preliminary geologic map of the Diablo Quadrangle Contra Costa County, unpublished geologic map, map scale 1:24:000. Davenport, C.W., 1985, Landslide hazards in parts of the Diablo and Dublin 7.5' quadrangles, Contra Costa County, California: California Geological Survey Open File Report No. 86-7 SF, California Division of Mines and Geology, Sacramento, CA, 1:24000 scale map. Dibblee, T.W., 1980, Preliminary geologic map of the Diablo quadrangle, Alameda and Contra Costa Counties, California: U.S. Geological Survey Open File Report 80-546, 1:24000 map. Dibblee, T.W. and Minch, J.A., 2005, Geologic map of the Diablo quadrangle, Contra Costa and Alameda Counties, California: Dibblee Geological Foundation Map DF-162, Santa Barbara, California, 1:24000 scale map. Field, E.H., Biasi, G.P., Bird, P., Dawson, T.E., Felzer, K.R., Jackson, D.D., Johnson, K.M., Jordan, T.H., Madden, C., Michael, A.J., Milner, K.R., Page, M.T., Parsons, T., Powers, P.M., Shaw, B.E., Thatcher, W.R., Weldon, R.J., Zeng, Y., 2015, Long‐term time‐dependent probabilities for the third Uniform California Earthquake Rupture Forecast (UCERF3): Bulletin of the Seismological Society of America, Vol., 105(2A), pp. 511–543. Graymer, R.W., Jones, D.L., and Brabb, E.E., 1994, Preliminary geologic map emphasizing bedrock formations in Contra Costa County, California: U.S. Geological Survey Open-File Report 94-622: U.S. Geological Survey, Reston, Virginia, 1:75000 scale map. Helley, E.J. and Graymer, R.W., 1997, Quaternary geology of Contra Costa County, California, and surrounding areas – derived from the digital database Open File 97-98: U.S. Geological Survey, Reston, Virginia, 1:100000 scale map. Natural Resources Conservation Service (NRCS), 2021, Web soil survey for Contra Costa County, California (CA013): U.S. Department of Agriculture, http://websoilsurvey.sc.egov.usda.gov/. 994 Plan of Control Page A7 of A7 © 2024 Canyon Lakes GHAD 49410802.2/513763.0001 Sawyer, T.L., 2015, Characterizing rates of contractional deformation on the Mt. Diablo thrust fault, eastern San Francisco Bay region, northern California: Final Technical Report to the U.S. Geological Survey, Award No. 02HQGR0014, 38p. Unruh, J. and Sundermann, S., 2006, Digital compilation of thrust and reverse fault data for the northern California map database: collaborative research with William Lettis & Associates, Inc. and the U.S. Geological Survey: Final Technical Report to the U.S. Geological Survey, Award No. 05HQGR0054, 20p. U.S. Geological Survey (USGS), 2017, M6.5 Scenario Earthquake - Mount Diablo Thrust South, U.S. Geological Survey, Earthquake Hazards Program Reston, Virginia, https://earthquake.usgs.gov/scenarios/eventpage/bssc2014mountdiablothrustsou_m6p5_se/execut ive. U.S. Geological Survey (USGS), 2018, Diablo Quadrangle, California: U.S. Geological Survey 7.5 minute Topographic Map Series, 1:24000 scale map. Varnes, D.J., 1978, Slope movement types and processes in Landslides – Analysis and Control: Transportation Research Board Special Report 176, Chapter 2, pp. 11-33. 995 Plan of Control Page B2 © 2024 Canyon Lakes GHAD 49410802.2/513763.0001 APPENDIX B - METES AND BOUNDS DESCRIPTION All that real property situate in the City of San Ramon, Contra Costa County, State of California, and described as follows: Being all the following subdivisions situate in the City of San Ramon, Contra Costa County, State of California, “Subdivision 6547,” recorded in Book 291, Page 1 of Maps, “Subdivision 6384”, recorded in Book 290, Page 8 of Maps, “Subdivision 6546”, recorded in Book 292, Page 1 of Maps, “Subdivision 6595”, recorded in Book 299, Page 47 of Maps, “Subdivision 6551”, recorded in Book 306, Page 28 of maps, “Subdivision 6548”, recorded in Book 285, Page 38 of maps, “Subdivision 6654”, recorded in Book 297, Page 46 of maps, “Subdivision 6550”, recorded in Book 308, Page 30 of Maps, “Subdivision 6552”, recorded in Book 301, Page 18 of Maps, and “Subdivision 6549”, recorded in Book 301, Page 48 of Maps all in Official Records said County; and all that real property described in the Grant Deed conveyed to East Bay Municipal Utility District, recorded March 14, 1985 in Book 12224, Page 638 of Official Records of said Contra Costa County, and more particularly described as follows: Beginning at the most southeasterly corner of Parcel “Q” as shown on aforementioned “Subdivision 6547”, Thence along a non-tangent curve to the left having a radius of 700.00 feet, from which the center of said curve bears, South 63°19’04” West, through a central angle 38°14'37", an arc distance of 467.23 feet, said curve also being on the southwesterly boundary line of said “Subdivision 6547”, said line also being on the northeasterly right-of-way line of Alcosta Boulevard; Thence continuing along said southwesterly boundary line of said “Subdivision 6547” and said northeasterly right-of-way line of Alcosta Boulevard, North 64° 55' 33" West, 165.02 feet to a point being the most southeasterly corner of aforementioned “Subdivision 6384”; Thence along the southwesterly boundary of said “Subdivision 6384” and said northeasterly right-of-way line of Alcosta Boulevard the following seven (7) courses: 1)North 64° 55' 33" West, 216.45 feet, 2)Northwesterly along a tangent curve to the right having a radius of 950.00 feet, through a central angle of 31° 38' 47" an arc distance of 524.72 feet, 3)North 33° 16' 46" West, 310.88 feet, 4)Northwesterly along a tangent curve to the left having a radius of 2050.00 feet, through a central angle of 19° 17' 20" an arc distance of 690.14 feet, 5)North 52° 34' 06" West, 876.64 feet, 6)Northwesterly along a tangent curve to the right having a radius of 2950.00 feet, through a central angle of 12° 16' 10" an arc distance of 631.72 feet, and 7)North 40° 17' 56" West, 378.41 feet to the most southwesterly corner of the dedicated right-of-way line of Bollinger Canyon Road, said point also being on the northeasterly line of the right of way of Alcosta Boulevard as shown on aforementioned “Subdivision 6546”, thence along the northeasterly right-of-way line of Alcosta Boulevard, North 40° 17' 56" West, 110.00 feet to a point on the most northwesterly corner of said right-of-way of Bollinger Canyon Road, Thence leaving said northeasterly line of said right-of-way of Alcosta Boulevard and along the northwesterly line of the right-of way of said Bollinger Canyon Road, North 49° 42' 04" East, 150.00 feet to a point being the most southwesterly corner of aforementioned “Subdivision 6595”, Thence leaving the northwesterly right- of-way line of said Bollinger Canyon Road and along the northwesterly boundary of said “Subdivision 6595” the following six (6) courses: 1)North 49°42’04” East, 15.47 feet, 2)Northwesterly along a tangent curve to the left with a radius of 600.00 feet, through a central angle 30° 22' 12" an arc distance of 318.03 feet, 3)North 19°19’44” East, 816.21 feet, 4)North 70°40’14” West, 366.26 feet, 5)North 25°43’10” West, 1090.00 feet, and 996 Plan of Control Page B2 © 2024 Canyon Lakes GHAD 49410802.2/513763.0001 6)North 76°25’32” West, 170.00 feet to a point being the most southeasterly corner of aforementioned “Subdivision 6551”; Thence along the southwesterly boundary of said “Subdivision 6551” the following two (2) courses: 1)North 76°25’32” West, 483.69 feet, and 2)North 29°24’58” West, 574.27 feet to a point on the south boundary line of aforementioned “Subdivision 6548”, same point being, North 60°35’06” East, 664.23 feet from the most southwest corner of said “Subdivision 6548”; Thence along said south boundary line of said “Subdivision 6548”; South 60°35’06” West, 664.23 feet to the most southwest corner of said “Subdivision 6548”; Thence along the westerly line of said “Subdivision 6548”, the following four (4) courses: 1)North 29°24’54” West, 1356.19 feet, 2)Northwesterly along a tangent curve to the left having a radius of 1550.00 feet, through a central angle of 10° 07' 38" an arc distance of 273.97 feet, 3)North 39°32’32” West, 63.22 feet, and 4)Northeasterly along a tangent curve to the right having a radius of 20.00 feet, through a central angle of 98° 38' 12", an arc distance of 34.43 feet to a point on the north line of said “Subdivision 6548”; Thence along said north line the following five (5) courses: 1)North 59°05’40” East, 170.46 feet, 2)North 38°55’09” East, 83.88 feet, 3)North 49°12’55” East, 9.78 feet, 4)North 64°54’35” East, 561.63 feet, and 5)North 39°05’08” West, 160.00 feet to an angle point on the westerly boundary line of aforementioned “Subdivision 6551”; Thence continuing along said westerly boundary line of said “Subdivision 6551”, North 39°05’08” West, 385.74 feet to the most northwesterly corner of said “Subdivision 6551”; Thence along the north line of said “Subdivision 6551”; North 64°30’06” East, 1271.53, and North 64°45’21” East, 673.46 feet to the most northwesterly corner of aforementioned “Subdivision 6654”; Thence along the north line of said “Subdivision 6654”; North 64°45’22” East, 1258.45 feet to the most northeasterly corner of said “Subdivision 6654”, same point also being an angle point on the west line of aforementioned “Subdivision 6550”; Thence along said west line of said “Subdivision 6550” the following four (4) courses: 1)North 64°45’22” East, 120.68 feet, 2)North 26°11’37” West, 1295.09 feet, 3)Northeasterly along a non-tangent curve to the left having a radius of 1038.00 feet, from which the center of said curve bears North 6°08’31” West, through a central angle 8° 08' 16" an arc distance of 147.43 feet, and 4)North 02°23’27” East, 44.26 feet to a point on the southerly right-of-way line of Crow Canyon Road (124’ wide), same point also being on the southerly right-of-way line of Crow Canyon Road (124’ wide), as shown on aforementioned “Subdivision 6552”; Thence leaving said boundary of aforementioned “Subdivision “6650” and crossing through said Crow Canyon Road (124’ wide) the following two (2) courses: 1)North 01°44’44” East, 16.99 feet, and 2)North 01°29’54” East, 115.51 feet to the southwesterly corner of aforementioned “Subdivision 6552”; Thence along the boundary of aforementioned “Subdivision 6552” the following two (2) courses: 1)North 1°44’44” East, 0.75 feet, and 2)North 1°27’06” East, 2925.36 feet to the most northwesterly corner of said “Subdivision 6552”; Thence along the north line of said “Subdivision 6552” the following five (5) courses: 1)North 86°29’44” East, 1322.31 feet, 2)South 1°26’55” West, 775.19 feet, 3)South 59°06’11” East, 1514.94 feet, 4)South 0°52’30” West, 823.57 feet, and 5)South 89°57’14” East, 1303.18 feet to a point being the most northwesterly corner of “Parcel One” as described in the Grant Deed conveyed to East Bay Municipal Utility District, recorded March 14, 1985 in Book 12224, 997 Plan of Control Page B2 © 2024 Canyon Lakes GHAD 49410802.2/513763.0001 Page 638 of Official Records of said Contra Costa County; Thence along the exterior boundary of said “Parcel One” the following two (2) courses: 1)South 89°57’15” East, 1335.02 feet, and 2)South 1°32’42” West, 308.71 feet to a point on the northerly right-of-way line of Crow Canyon Road (124’ wide) as shown on aforementioned “Subdivision 6552”; Thence crossing said Crow Canyon Road (124’ wide) South 1°32’42” West, 134.04 feet, to the northeasterly corner of aforementioned “Subdivision 6549”; Thence along the boundary of aforementioned “Subdivision 6549” the following three (3) courses: 1)South 1°32’42” West, 2215.79 feet, 2)North 88°42’18” West, 2630.10 feet, and 3)North 87°26’36” West, 453.96 feet to an angle point on the southerly boundary of aforementioned “Subdivision 6550”; Thence along said southerly boundary line, the following two (2) courses: 1)North 87°26’36” West, 284.71 feet, and 2)South 72°08’23” West, 1057.94 feet more or less, (record 1042.80’) to the northeasterly corner of aforementioned “Subdivision 6595”; Thence along the boundary of aforementioned “Subdivision 6595” the following three (3) courses: 1)South 26°51’06” East, 149.68 feet, 2)South 25°56’59” East, 849.67 feet, and 3)South 26°06’38” East, 2806.92 feet more or less,(record 2800.98’) to the northeasterly corner of aforementioned “Subdivision 6546”, thence along the northeasterly boundary of aforementioned “Subdivision 6546” the following six (6) courses: 1)South 26°06’38” East, 28.31 feet, 2)South 26°44’43” East, 819.94 feet, 3)South 25°25’47” East, 225.74 feet, 4)South 25°18’38” East, 365.00 feet, 5)South 27°43’38” East, 320.00 feet and 6)South 26°21’38” East, 910.00 feet to the northeasterly corner of aforementioned “Subdivision 6547”; Thence along the northeasterly boundary of aforementioned “Subdivision 6547” the following three (3) courses: 1)South 26°21’38” East, 613.00 feet, 2)South 25°40’41” East, 1223.01 feet, 3)South 63°43’09” West, 1901.35 feet, to the Point of Beginning Containing an area of 1064 acres, more or less. Attached hereto is a plat entitled Exhibit “B” for reference only. END OF DESCRIPTION PREPARED BY: ______________________ MAY 04, 2023 VINCENT J. D’ALO DATE LS 4210 998 Exhibit A 999 Program Budget FISCAL YEAR 2024-2025 APRIL 2024 1000 May 3, 2024 Hillcrest Heights GHAD Board of Directors c/o Supervisor John M. Gioia 11780 San Pablo Avenue, Suite D El Cerrito, California 94530 SUBJECT: Program Budget for Fiscal Year 2024-2025 Hillcrest Heights Geologic Hazard Abatement District Dear Board Members: Attached please find the proposed program budget for the Hillcrest Heights Geologic Hazard Abatement District (“Hillcrest Heights GHAD”, “GHAD” or “District”) for fiscal year 202 4- 2025. The proposed fiscal year budget totals $296,750, which falls within projected revenues, and anticipates a $75,242 contribution to the reserve fund. At the time of this publication, it is expected that the fund balance on June 30, 2024, will be approximately $2,172,483. A fund balance of $2,247,725 is projected for June 30, 2025. There are four major budget categories, their respective budget expenses break down as follows: Major Projects 21 percent Preventive Maintenance and Operations 33 percent Special Projects 20 percent Administration, Legal, Accounting 26 percent BACKGROUND: On July 23, 1996, the Contra Costa Board of Supervisors adopted Resolution 96/239 approving the formation of the Hillcrest Heights Geologic Hazard Abatement District (Hillcrest Heights GHAD), located in the hills of El Sobrante, within the jurisdiction of Contra Costa County. The Hillcrest Heights GHAD was formed pursuant to State Public Resources Code § 26500 et seq. The Board of Supervisors at that time appointed itself as the Board of Directors of the Hillcrest Heights GHAD. Resolution 97/178 adopted on April 1, 1997, by the Board of Supervisors, acting as the Hillcrest Heights Board, confirmed the assessments for the district and ordered the collection of the amounts called for in the Assessment Report. The initial fiscal year for the Hillcrest Heights GHAD was established as 1997-1998. 1001 A 15-lot subdivision also completed in El Sobrante known as Spanish Trails was annexed in 2008 to the Hillcrest Heights GHAD and on February 25, 2009, the Notice of Assessment was recorded. Assessments were levied on the 15-lots beginning fiscal year 2009-2010. Maintenance transfer to the Hillcrest Heights GHAD for the activities pursuant to the approved Plan of Control occurred on February 5, 2010. A 32-lot subdivision also located in El Sobrante known as Edgemont (Colina Canyon) was also annexed to the Hillcrest Heights GHAD on May 11, 2010, with the Final Map and Notice of Assessment recorded on July 29, 2010. Construction commenced on several model homes and activities halted and the subdivision remained in this condition for a time, although the district has been receiving revenue from property assessments. Maintenance transfer to the Hillcrest Heights GHAD has not been completed and therefore the District cannot currently provide services. The Major Projects program will move into a phase of dedicating more of our focus to address preemptive measures and studies and asset maintenance within both our Major Projects program and our Preventive Maintenance program. As a percentage of the budget, the Major Projects Program will utilize a portion this year within the customary norms. Fiscal year 2024-2025 will focus primarily on continuation of additional Major Projects consisting of two primary studies designed to further assess instrumentation and drainage systems efficacy and serviceable life, and studies focused on localized and regional slope stability analyses and groundwater conditions. A storm drain system inspection in Hillcrest Heights Development was completed and reviewed. Plans for targeted repairs are anticipated in FY24/25. The Preventive Maintenance Program will focus on efforts to complete asset site restorations. The program will pursue analysis and upgrades to all instrument and asset infrastructure and the associated data collection to ensure all predictive features of these instrumentation sites are fully realized. Specifically, we will target the following program elements - Concrete Interceptor Ditch Systems (Repair and Replace Program); the Horizontal Drains (Site Maintenance Program); the Piezometers (Site Maintenance Program); and the Soil Debris Bench/Impact Walls (Maintenance Program). The Operations Program will continue its existing monitoring profile through this period. GHAD conducts ongoing studies of accumulated empirical data from its many monitoring assets to further expose any notable trending that might occur over significant periods of time, thereby reducing risk exposure. Currently, The National Oceanic and Atmospheric Administration (NOAA) predicts La Niña neutral conditions in the Southern Oscillation; however, early probability forecasts have often changed throughout the summer months. The Special Projects Program will be directed, in part, to continue analyzing the Plan of Control and other essential documents that establish and direct the Hillcrest Heights GHAD. Preliminary review will be initiated to assess the need to conduct a formal Reserve Study that would serve to test, identify weaknesses, and expose any necessary adjustments to the criteria or methodologies utilized in the program and anticipate revenue and reserve demands over time. Additional studies have begun to assess the feasibility of integrating a Geographic Information System (GIS) into the Hillcrest Heights program. 1002 This budget anticipates continued strengthening and building efficiencies within the Administration Program. General legal counsel will be provided by the Hillcrest Heights GHAD Board appointed attorney, Patricia Curtin of Fennemore, Wendel, LLP. As managers, we continually monitor and anticipate significant short -term and long-term financial impacts on GHAD reserves and compare such impacts with our ongoing 40 -year reserve study. Our ability to maintain and manage reserves funds will provide assurance of our capability to continue uninterrupted services in the future. A summary of the expenses is shown on Table 1, pages 4 through 6, followed by brief descriptions of each of the budget items on pages 7 through 14. Respectfully yours, Hillcrest Heights Geologic Hazard Abatement District Michael D. Sands Sands Construction Company, Inc. General Manager 1003 Distribution list: Hillcrest Heights GHAD Board of Directors: Supervisor John M. Gioia 11780 San Pablo Avenue, Suite D El Cerrito, CA 94530 Supervisor Candace Andersen 309 Diablo Road Danville, CA 94526 Supervisor Diane Burgis 3361 Walnut Boulevard, Suite 140 Brentwood, CA 94513 Supervisor Ken Carlson 2151 Salvio Street, Suite R Concord, CA 94520 Supervisor Federal D. Glover (Board Chair) 190 E. 4th Street Pittsburg, CA 94565 GHAD Attorney: Patricia Curtin, Esq. (Hillcrest Heights GHAD Attorney) Fennemore, Wendel, LLP 1850Mt. Diablo Boulevard, Suite 340 Walnut Creek, CA 94596 GHAD Treasurer: Laffer Tengler Investments Nancy Tengler, CEO 6710 N Scottsdale Rd., Suite 130 Scottsdale, AZ 85253 1004 2024/2025 Program Budget 1 Hillcrest Heights GHAD Hillcrest Heights Geologic Hazard Abatement District Program Budget Fiscal Year 2024/2025 The following proposed line-item program budget (Table 1) summarizes the anticipated expenditures for fiscal year 2024-2025 for the Hillcrest Heights Geologic Hazard Abatement District (“Hillcrest Heights GHAD”, “GHAD”, or “District"). Through an ongoing assessment, the manager evaluates and addresses geologic risk through the implementation of an annual program budget consisting of four major categories . Preceding Table 1, and directly below, is a general overview description of the four major program elements within the budget. Major Projects Program The annual Major Projects Program includes, landslide repair projects, drainage improvement projects, and capital improvement projects necessary to either control, mitigate, or prevent landslide activity. Other large program responses necessary to implement the Plan of Control, including specific purpose studies and investigations, may also be included in the Major Projects Program. Generally, for consideration of inclusion into the Major Projects Program, a project or study would represent a level of complexity requiring plans, specifications, and comprehensive engineering analysis including modeling and research, or a project with a protracted scope such as those requiring multiple regulatory agency approvals . Most Major Projects have a projected cost that exceeds $25,000. Historically, the Major Projects Program has been comprised of significant landslide repair projects and other responsive large projects; at other times, it has included programmatic studies and investigations useful in generating proactive responses. This diversity of projects demonstrates the importance of a flexible Major Projects Program structure that adapts between responsive and proactive needs and capabilities to manage the dynamic nature of larger scale geologic events. Preventive Maintenance and Operations Program The annual Preventive Maintenance and Operations Program includes all minor repairs, cleanup, maintenance, monitoring and replacement of drainage structures and other assets that degrade over a serviceable life. The goal of preventive maintenance is to keep assets in operational condition and identify potential slope stability risks before they manifest, allowing measures to be taken to either prevent, or mitigate the impact of these hazards as defined in the Hillcrest Heights GHAD Plan of Control. Typical Hillcrest Heights GHAD assets include concrete lined ditches, subdrainage systems, groundwater measuring instrumentation, slope inclinometers and moisture gauges, and slope debris catchment features. 1005 2024/2025 Program Budget 2 Hillcrest Heights GHAD The Preventive Maintenance Program also includes preparations for emergency response, winterization measures including erosion protection and slope stabilization supplies, and instrument maintenance. The Operations Program is primarily populated with scheduled instrument monitoring events. Data from these instruments are evaluated to establish risk and trends to avert landslide activity. In addition to the instrumentation monitoring program, the Operations Program contains the Incident Response and Community Relations Program, which incorporates comprehensive first response capabilities, and fosters community incident interaction. Special Projects The Hillcrest Heights GHAD pursues ongoing and new activities identified as “Special Projects”. Special Projects include activities requested by the Board such as the Communications Program, and projects and studies designed to improve the District’s operational effectiveness and ensure financial solvency. Special Projects also include utilizing new technologies to increase the efficiencies of the day-to-day operations. Administration Administrative expenses are required to operate the Hillcrest Heights GHAD and implement projects. Administrative expenses include personnel and consultants to manage the operations including: the General Manager, Administrative Manager, Construction Services Manager, certain clerical and accounting staff, consultants, and legal support. General Manager Program Budget FY24/25 $ 84,500.00 The scope of services for the General Manager includes, managing the day-to-day operations through implementation of the necessary financial recordkeeping and reporting; updating and maintaining governing documents, such as the Plan of Control; and managing and updating administrative tools such as the Reserve St udy, Communications Plan, Work Program and Monthly Incident Log. The General Manager Consulting Services Agreement provides for certain administrative positions including, but not limited to, a General Manager, an Administrative Manager, a Construction Services Manager and a Network Administrator as well as overhead costs, such as office space rent, office supplies and postage. With respect to the Operations of the Hillcrest Heights GHAD, the scope of services for Operations includes, implementing the Major Projects and Preventive Maintenance Programs through forecasting work schedules and priorities, preparing Requests for Proposals, and managing maintenance and repair operations within the Major Projects and Preventive Maintenance Programs. These services include project management and construction management; and preparing for and responding to emergency incidents. 1006 2024/2025 Program Budget 3 Hillcrest Heights GHAD The General Manager will retain the necessary professional s, including without limitation: engineers, accounting professionals, and vendors to facilitate the operations of the Hillcrest Heights GHAD. The General Manager Consulting Services Agreement and associated budget allows for the conditional use of subcontractors such as administrative sub-consultants and engineering or construction sub-consultants within the payment limits of the Consulting Services Agreement. A summary of the proposed Fiscal Year 2024-2025 Budget is presented in Table 1 on the following pages. 1007 2024/2025 Program Budget 4 Hillcrest Heights GHAD Table 1 – Summary of Proposal Fiscal Year 2024/2025 Budget Budget Item Budget Amount % of Total Budget Major Projects Study/Project: Storm Drain System Project Design $ 30,000 Study: Groundwater Study/Slope Stability Study $ 20,000 Unanticipated Sites $ 10,000 Landscape Replacement (associated GHAD repairs) $ 1,000 Total Major Projects $ 61,000 21% Preventive Maintenance/Operations Preventive Maintenance Drainage Storm Drain Facilities B-58 Concrete Lined Ditches Maintenance/Cleaning/Mapping $ 6,500 Repair and replace $ - Storm Drain Maintenance/Repairs $ 45,000 Subdrain Systems Horizontal Drains $ 4,000 Subdrain Outlets/Pumps $ 2,000 Piezometers $ 2,000 Settlement Monitors $ - Retention Basins $ 3,500 Minor Repairs $ 4,500 Winterization $ 3,000 Emergency Response $ 3,000 Debris Benches $ 4,500 Subtotal $ 78,000 Operations Piezometer Monitoring $ 5,500 Horizontal Drain Monitoring $ 5,500 Subdrain Monitoring $ 4,000 Settlement Monitoring $ 1,000 Incident Response/Community Relations $ 5,000 Subtotal $ 21,000 Total Preventive Maintenance/Operations $ 99,000 33% 1008 2024/2025 Program Budget 5 Hillcrest Heights GHAD Special Projects Plan of Control $ 15,000 Reserve Study $ 5,000 Special Studies/Annexation Transfers $ 10,000 Information Technology/Content Management $ 20,000 Geographic Information Systems $ - Accounting Systems Upgrade $ 2,000 Procedures Manual $ - Communications Program/Website $ 7,000 CA Association of GHADs - Membership/Insurance $ 1,550 Total Special Projects $ 60,550 20% Administration Legal Fees General Counsel $ 5,000 Special Counsel $ - Litigation/Legal Concerns $ - Assessment Roll Update $ 2,500 Administrative Support Staffing/Administrative Support $ 47,000 Accounting/Financial Services $ 18,000 Training/Education $ - Office - Rent/Supplies/Equipment/Lease $ 3,700 Total Administration $ 76,200 26% TOTAL PROPOSED BUDGET FY2024/2025 $ 296,750 100% 1009 2024/2025 Program Budget 6 Hillcrest Heights GHAD Available Funds Estimated Beginning Fund Balance - July 1, 2024* $ 2,172,483 Estimated Property Owner Assessments $ 226,992 Hillcrest Heights $ 1,930.35** Colina Canyon $ 1,709.88** Spanish Trails $ 3,120.17** Estimated Interest on Investments/Change in Value $ 145,000 Other Income $ - Total Available Funds $ 2,544,475 Use of Funds Major Projects $ 61,000 Preventive Maintenance $ 99,000 Special Projects $ 60,550 Administrative $ 76,200 Total Use of Funds $ 296,750 Estimated Reserve Available/Ending Fund Balance June 30, 2025 $ 2,247,725 * Including estimated true-up revenue payment (June 2024) of $10,916.80 – Projected Fund Balance date of publication **Estimates based on USBLS April 2024 CPI San Francisco, Oakland, Hayward Area 1010 2024/2025 Program Budget 7 Hillcrest Heights GHAD DESCRIPTION OF BUDGET ITEMS Major Projects Study/Project – Storm Drain system Project Design A study was initiated in 2021 to inspect and development-wide storm drain systems in Hillcrest Heights. Once in situ video inspections were completed all storm drain systems were reviewed and any deficiencies identified and prioritized for possible repair interventions. In FY24/25 we will to continue our ongoing efforts to design both in situ, and conventional excavating and repairing or replacing methods of repairs. Followed by targeted field operations to correct system deficiencies on a priority basis. Estimated Cost $30,000 Study – Groundwater Study/Slope Stability Analyses Slope weathering and changes in groundwater levels and regimes over time can impact slope stability. It is important for Hillcrest Heights GHAD management to make dynamic assessments to ensure design thresholds are met in slope stability. This study address es several potential sites and analyzes conditions. Recent storm events will be evaluated through onsite instrumentation data and any evidence of latent slope stability impacts identified and addressed. Estimated Cost $20,000 Unanticipated Sites During heavy rain years, unexpected repairs are necessary to avert or control landslides that may threaten property within the District. It is vital for the manager to retain the availability of funds within the Major Repair Program to address such an event. It is also common to experience a change in the planned construction schedule to include additional sites. Known sites can rise in priority throughout the year and additional sites may emerge. Estimated Budget $10,000 Landscape Replacement Typically, remedial landscaping is either included in the scope of work for major projects or eliminated completely from the repair scheme depending on impact from remedial efforts to restore slope stability. However, on occasion, and in compliance with the Plan of Control, the associated License Agreement executed in preparation of the work will address a reimbursement or allowance to the property owner for remedial landscaping installation. Estimated Budget $1,000 1011 2024/2025 Program Budget 8 Hillcrest Heights GHAD Preventive Maintenance and Operations Preventive Maintenance Preventive maintenance generally consists of those measures taken to prevent an incident or landslide event including, asset maintenance, drainage structures, instrument sites and winterization measures. Operations include ongoing monitoring programs and responses to community requests. Details of the proposed budget for each of these categories are listed below. Storm Drain Facilities Planned continued work on community storm drain condition and maintenance assessments. GHAD is working with consultants to establish conditions of existing storm drainage systems throughout the district. Assessments will be made on baseline conditions of drainage systems and projected longevity. Conclusions of this effort will inform the GHAD on current performance and future maintenance or replacement intervals for these infrastructure assets. As described in Major Projects above, development-wide storm drainage systems are currently being evaluated and deficiencies addressed on a priority bases. Estimated Budget $45,000 B-58 Drain Systems Maintenance – Allows for one major annual cleaning and mapping. In addition, District staff periodically walks the B-58 systems to g et a first-hand account of the current conditions and project serviceable life. This information, along with other empirical data, is typically utilized in Reserve Study updates. With extreme weather conditions in years past and the related soil and vegetation load impacting the network of B -58 systems, we have anticipated and allowed for a greater effort to maintain proper drainage. Estimated Cost $6,500 Repair and Replacement – An ongoing detailed assessment is performed to establish the existing condition of the B-58 Concrete ditches throughout the district. This assessment and associated data are periodically aggregated with past collected data to serve to establish a typical timeline for needed repairs. These assessments as to the remaining serviceable life of these assets are also utilized in reserve study criteria to anticipate repair and replacement costs. Currently there are no replacement projects active. Estimated Cost $0 1012 2024/2025 Program Budget 9 Hillcrest Heights GHAD Retention Basins There is one retention basin within the district boundaries. This retention basin requires annual improvements and de-silting efforts. With the extreme weather conditions and the related soil and vegetation load impact, improvements are likely to occur this year to this facility. We anticipate and allow for typical efforts to maintain proper drainage for these facilities over this fiscal year. Estimated Cost $3,500 Subdrain Systems Subdrain systems must be monitored, and maintenance provided to ensure the systems have not been damaged or impeded. This budget will allow for an inspection and minor maintenance of these sites through the Horizontal Drains and Sub-drain Outlets programs below. Horizontal Drains The District must provide ongoing maintenance to ensure horizontal drains remain functional. This budget will allow for the maintenance of new installations. Estimated Cost $4,000 Sub-drain Outlets The Hillcrest Heights GHAD is currently conducting efforts to identify, locate and make determinations about the effectiveness of the network of subdrains throughout the D istrict. It is anticipated that on-site restoration work may be necessary at some sites. This additional work has been incorporated into this budget item. Estimated Cost $2,000 Piezometers The District reads and maintains piezometers which measure ground water elevations. A budget has been established to provide for work to begin to restore the sites and install identification markers. Estimated Cost $2,000 Settlement Monitors Over time, several settlement monitors have been placed throughout the development. These monitors were, in large part, installed as part of one specific study or another and therefore are not continually monitored. Currently ongoing monitoring programs exist in areas of the District and are periodically read and evaluated. Estimated Cost $0 1013 2024/2025 Program Budget 10 Hillcrest Heights GHAD Minor Repairs A budget is established annually for minor projects establishing a provision for unanticipated minor projects within the Preventive Maintenance Program. Estimated Cost $4,500 Winterization The District provides an annual budget for procuring and storing an inventory of winterization materials and to provide for the costs of site installation. Estimated Cost $3,000 Emergency Response During the winter rainy season, the Hillcrest Heights GHAD prepares for and may respond to a range of urgent, active, or threatening landslides as well as drainage issues where property damage is threatened. These incidents typically involve mud or debris flows, plugged storm drains at the base of slopes or flooded properties due to the overflow of runoff from plugged or damaged facilities. In severe cases these responses can require the initiation of temporary slope stabilization measures in preparation for a major repair. Estimated Cost $3,000 Debris Benches/Impact Walls Earthen debris benches and debris impact walls exist throughout the district. It is essential that these facilities are inspected to ensure capacities and drainage have not been compromised. Annual inspections are made, and periodic debris removal plans are initiated. This year’s budget allows for geotechnical evaluations and the periodic removal of accumulated debris from several of the benches identified during the study and routine monitoring events. Estimated Cost $4,500 Operations An inventory of on-site instrumentation including piezometers, inclinometers, horizontal drains, sub-drains, and settlement monuments are monitored periodically throughout the year as a preventative measure. Monitoring sites can be established for a variety of uses. Often completed repair sites require monitoring to confirm that the slope has been stabilized. Other sites have been utilized to indicate signs of unstable conditions developing and have been instrumental in determining slope conditions prior to the activation of a landslide. 1014 2024/2025 Program Budget 11 Hillcrest Heights GHAD Through the use of collected data such as groundwater depth, magnitude of slope movement, depth of movement and ground surface movement, the District has been able to arrest slope movement in advance of an incipient failure. Throughout the year, the District receives incident response or assistance calls from property owners regarding slope stability or drainage issues. Community relations, including incident responses through the annual Operations Program has been institutionalized as a role of Hillcrest Heights GHAD management. All incidents are recorded and move through the district response mechanisms as is appropriate and consistent with the Hillcrest Heights GHAD Plan of Control. The Hillcrest Heights GHAD Manager receives updates in long range weather and significant oceanic temperature changes through the National Oceanic and Atmospheric Administration (NOAA) and other scientific and atmospheric agencies that track data and produce probabilistic assessments on the likelihood of a recurrence of El Niño conditions. Estimated Cost $21,000 Special Projects During fiscal year 2024-2025 the District will continue several special projects. Brief descriptions of the special projects are presented in Table 1 and further described below: Plan of Control It is anticipated that an evaluation and assessment of the current Plans of Control for the Hillcrest Heights GHAD, including Spanish Trails, will be pursued, to confirm operational compliance. Once an initial evaluation is completed , consideration will be given to amend the current plan to incorporate historical practices of the GHAD and acknowledge technological and other procedural advancements. Estimated Cost $15,000 Reserve Study Assessment A reserve study functions as a pro-forma analysis of the financial needs of the Hillcrest Heights GHAD. The study serves as a tool to calculate the annual contribution required by the district to build and maintain sufficient funds for emergencies and capital replacement programs based on past weather patterns, landslide repair costs, and general attrition. As a result of severe winters, draws will likely be necessary in the future on the reserve fund. Work is planned to evaluate and complete an analysis of the fund health and methodologies. This analysis will be used in establishing a pro-forma plan and provide instruction to Hillcrest Heights GHAD management as to the necessary reserve demands over time. Estimated Cost $5,000 1015 2024/2025 Program Budget 12 Hillcrest Heights GHAD Special Studies The Hillcrest Heights GHAD intends to continue targeted studies in the areas of fiscal policy and geologic risk. The Hillcrest Heights GHAD, now in its 27th year, has the unique opportunity to address many of the issues surrounding long-term viability and sustainability, within changing environment and financial conditions. Using empirical data, we can assess potentially increasing financial loads and geologic risks that may accompany th e maturation process of this district. We are confident that these studies have produced and will continue to produce beneficial results. Estimated Cost $10,000 Information Systems and Technology In early 2024 GHAD issued Requests for Proposals (RFP) in a planned effort of upgrading its managed Information Technology (IT) systems to modernize data collection systems, storage, processing and expansion capabilities. In April Rooted Software, a Walnut Creek based firm, was selected and engaged to perform a scope of work to accomplish this project. Completion of the work is scheduled for late FY23/24 or during the first quarter of FY24/45. New safeguards are being implemented for data protection and increased data storage capacities, as well as file convention modernization and integration ability with a new planned Geographic Information System (GIS) upgrade. The Hillcrest Heights GHAD will consider integrating a GIS system to include all the GHAD’s data collection and monitoring operations . The record and tool that this system offers facilitates the General Manager’s ability to locate past repairs and assist in a variety of risk assessments within the District. Estimated Cost $20,000 Accounting System Upgrade Periodic upgrades are necessary to enhance accounting system capabilities. The Hillcrest Heights GHAD utilizes expense accounting software to assist in reporting and the day-to-day operation of the District. Continued accounting systems enhancements will be implemented allowing more data entry streamlining, enhanced reporting, and quality control assurance procedures, augmenting the current systems. No upgrades planned for FY2023-2024. Estimated Cost $2,000 Tax Assessment Calculation Each year an assessment calculation is conducted to identify and determine all qualified parcels within the district to receive assessments for Hillcrest Height GHAD services . Typically, the GHAD Manager will contract these assessments to a firm that specializes in these services. Historically, the Hillcrest Heights GHA D has provided this information through its contracted consultant to the County Assessor’s Office as required. Estimated Cost $2,500 1016 2024/2025 Program Budget 13 Hillcrest Heights GHAD Communications Plan The Hillcrest Heights GHAD maintains a communications plan designed to keep constituents up to date on Hillcrest Heights GHAD operations and developments. The plan addresses several venues and mediums used to disseminate information within this district and to other concerned parties, and to establish clear and accessible channels for community interaction. The Hillcrest Heights GHAD continues to evaluate the community benefit to implement an interactive web page for public information, reporting and inquiries, and a multi-page informational brochure to be available to interested Homeowner Associations (HOA) and stakeholders that describes the Hillcrest Heights GHAD and its responsibilities and limitations. Additionally, the General Manager is available to write periodic articles for the HOA newsletters. Estimated Cost $7,000 Outreach/Legislative Review California Association of GHADs (CAGHADs) Membership/Insurance The proliferation of new GHADs within California has resulted in new legislation and adopted procedures. The Hillcrest Heights GHAD Manager, in association with others, make up the CAGHAD Board of Directors and shares information and knowledge through a consortium of GHAD managers known as the California Association of GHADs (CAGHADs). The CAGHAD has obtained General Liability policies for its member GHADs. Additional GHAD onboarding and participation has reduced relative premiums. Policy premium costs for the Hillcrest Heights GHAD are approximately $710.1. Additionally, the Hillcrest Heights GHAD manager participates in the CAGHADs as the organization pursues other financial instruments that may provide the Hillcrest Heights GHAD additional options for extraordinary financial demand and planning. In 2016 the CAGHAD Board adopted a new fee schedule reducing the annual GHAD fees for membership by 50%. Estimated Cost $1,550 Administration The administration of the Hillcrest Heights GHAD includes all costs associated with legal support, office expenses, staffing, and accounting. Brief descriptions are presented below. Legal General Counsel – Hillcrest Heights GHAD management must interact regularly with Hillcrest Heights GHAD Counsel. The day-to-day operations of the Hillcrest Heights GHAD present myriad opportunities and issues to work directly with GHAD counsel, in the areas of contracts, agreements, issues or new business to present to the Board, legislation, property owner issues, etc. Estimated Cost $5,000 1 A more comprehensive policy was presented in 2022 with a premium increase 1017 2024/2025 Program Budget 14 Hillcrest Heights GHAD Special Counsel – Typically Special Counsel consists of legal representation in the event of legal issues that might arise. Currently there are no legal issues involving litigation. Estimated Cost $0 Staffing/Administrative Support The Hillcrest Heights GHAD staff includes the General Manager, an Operations Manager, an Administration Manager and frequently other support staff and consulting professionals. The General Manager administers all Hillcrest Heights GHAD day-to-day operations, including financial budgeting and communications regarding its activities. The Operations Manager, among other tasks, administers the Major Projects and Preventive Maintenance Programs and associated work schedules, consulting and construction contracts, and documents. The administrative staff is responsible for accounting/bookkeeping, contract administration, clerical, and construction management support. Additional management staff costs are also applied to specific projects as appropriate. Authorized business expenses such as rent, office supplies and leases are included in Staffing. Estimated Cost $68,700 1018 Exhibit A 1019 WENDT RANCH GEOLOGIC HAZARD ABATEMENT DISTRICT PROGRAM BUDGET FOR FISCAL YEAR 2024/25 1020 2010 Crow Canyon Place, Suite 250  San Ramon, CA 94583  (925) 866-9000  Fax (888) 279-2698 www.engeo.com June 13, 2024 Wendt Ranch GHAD Board of Directors Chair Candace Andersen Vice Chair Federal D. Glover Board Member John M. Gioia Board Member Diane Burgis Board Member Ken Carlson Wendt Ranch Geologic Hazard Abatement District 1025 Escobar Street Martinez, CA 94553 Subject: Wendt Ranch Geologic Hazard Abatement District Contra Costa County, California PROGRAM BUDGET FOR FISCAL YEAR 2024/25 Dear Chair Andersen and Boardmembers: Attached is the program budget for the Wendt Ranch Geologic Hazard Abatement District (GHAD) for Fiscal Year (FY) 2024/25. The program budget as proposed is $483,132. The budget expenses break down into the following approximate percentages of the total expenses. Administration and Accounting ............................................................. 11 percent Outside Professional Services .............................................................. 15 percent Preventive Maintenance and Operations .............................................. 73 percent Special Projects ...................................................................................... 1 percent Major Repairs ......................................................................................... 0 percent The budget anticipates FY 2024/25 revenue of $740,125 with an estimated increase of $256,993 to the reserve fund. A summary of the expenses is shown on Table 5 followed by a brief description of each budget item on the following pages. If you have any questions regarding the contents of this letter, please contact us. Sincerely, Wendt Ranch Geologic Hazard Abatement District ENGEO Incorporated, GHAD Manager ENGEO Project No. 4063.002.023 Haley Ralston Eric Harrell hjr/eh/ca 1021 Wendt Ranch GHAD Board of Directors 4063.002.023 Wendt Ranch Geologic Hazard Abatement District June 13, 2024 BUDGET FOR FISCAL YEAR 2024/25 Page 1 Wendt Ranch Geologic Hazard Abatement District Program Budget Fiscal Year 2024/25 The following proposed program budget summarizes the anticipated receivables and expenditures for Fiscal Year 2024/25 for the Wendt Ranch Geologic Hazard Abatement District (District), which currently includes Wendt Ranch, Intervening Properties (Monterosso), Alamo Creek, and Somerset communities. The structure of the Wendt Ranch GHAD is shown below. The GHAD has maintenance and monitoring responsibilities and is the property owner for the following parcels within the District. The parcels listed include the open-space parcels within the Monterosso and Wendt Ranch developments. Maintenance, monitoring responsibilities, and ownership of the listed parcels have been transferred to the GHAD. TABLE 1: Parcels Owned and/or Maintained by GHAD ASSESSOR’S PARCEL NUMBER PARCEL DESCRIPTION Monterosso (Intervening Properties) Development 206-020-094 I Western Water Quality Basin 206-020-095 K Western Open Space 206-580-036 B Open Space North of Casablanca Bridge 206-020-093 C Eastern Open Space 206-580-038 J Northeast Bioretention Cell 206-630-054 E Southeast Bioretention Cell 1022 Wendt Ranch GHAD Board of Directors 4063.002.023 Wendt Ranch Geologic Hazard Abatement District June 13, 2024 BUDGET FOR FISCAL YEAR 2024/25 Page 2 ASSESSOR’S PARCEL NUMBER PARCEL DESCRIPTION Wendt Ranch Development 206-030-037 A, 8698 Wendt Ranch Southern Open Space including Buffalo Wetlands 206-650-011 B, 8847 Wendt Ranch Western Open Space, North of Casablanca 206-030-038 B, 8698 Wendt Ranch Western Open Space, South of Casablanca 206-030-034 D, 8002 Wendt Detention Basin Alamo Creek Development 206-030-058 Recreation Sports Fields 206-030-077 School Parcel 206-030-078 Alamo Creek Central Open Space, South of Lusitano Street 206-030-079 Alamo Creek Open Space, West of Belarus Street 206-030-080 Alamo Creek Open Space, East of Bengali Street Maintenance and monitoring responsibilities for the remaining properties within the GHAD, not listed above, are the responsibility of the individual property owners, although a number of parcels have been offered to the GHAD, but have not yet been accepted by the GHAD due to punchlist items remaining to be completed. Within this budget, it is anticipated that during the 2024/25 fiscal year, additional, and possibly all parcels within the Alamo Creek and Somerset developments, will be transferred to the Wendt Ranch GHAD and these expenses have been anticipated in the 2024/25 budget estimates. On August 3, 2021, the Wendt Ranch GHAD Board of Directors adopted Resolution 2021/03 approving the annexation of the Somerset development into the Wendt Ranch GHAD. On November 28, 2023, the Wendt Ranch GHAD Board of Directors adopted Resolution 2023/06 authorizing the levy of the assessment for GHAD responsibilities within the Somerset development. To date, the GHAD has not accepted any Plan of Control responsibilities within the Somerset development; however, it is anticipated that the Somerset development will transfer Plan of Control responsibilities to the GHAD in FY 2024/25. The budget prepared for FY 2024/25 allows for expenses related to the Somerset development for Fiscal Year 2024/25. The annual assessment limits and actual levies are summarized below. TABLE 2: Actual CPI Adjustments and Assessment Limit for Residential Properties FISCAL YEAR INDEX DATE SAN FRANCISCO- OAKLAND- HAYWARD CPI (JUNE /JUNE) MONTEROSSO, WENDT RANCH, AND ALAMO CREEK ASSESSMENT LIMIT MONTEROSSO, WENDT RANCH, AND ALAMO CREEK ANNUAL ASSESSMENT LEVY SOMERSET ASSESSMENT LIMIT AND LEVY 2005/06 - $422.00 $300.00 2006/07 6/30/2006 3.93% $438.57 $311.78 2007/08 6/30/2007 3.36% $453.29 $322.25 2008/09 6/30/2008 4.19% $472.30 $335.76 2009/10 6/30/2009 0.23% $473.37 $336.52 2010/11 6/30/2010 1.07% $478.44 $340.12 2011/12 6/30/2011 2.43% $490.06 $348.38 1023 Wendt Ranch GHAD Board of Directors 4063.002.023 Wendt Ranch Geologic Hazard Abatement District June 13, 2024 BUDGET FOR FISCAL YEAR 2024/25 Page 3 FISCAL YEAR INDEX DATE SAN FRANCISCO- OAKLAND- HAYWARD CPI (JUNE /JUNE) MONTEROSSO, WENDT RANCH, AND ALAMO CREEK ASSESSMENT LIMIT MONTEROSSO, WENDT RANCH, AND ALAMO CREEK ANNUAL ASSESSMENT LEVY SOMERSET ASSESSMENT LIMIT AND LEVY 2012/13 6/30/2012 2.64% $502.98 $357.57 2013/14 6/30/2013 2.56% $515.84 $366.71 2014/15 6/30/2014 3.00% $531.32 $377.71 2015/16 6/30/2015 2.29% $543.48 $386.36 2016/17 6/30/2016 2.67% $558.00 $396.68 2017/18 6/30/2017 3.48% $577.42 $410.49 2018/19 6/30/2018 3.91% $599.99 $426.53 2019/20 6/30/2019 3.22% $619.26 $440.23 2020/21 6/30/2020 1.62% $629.29 $447.36 2021/22 6/30/2021 3.15% $649.14 $461.48 2022/23 6/30/2022 6.80% $693.28 $0 2023/24 6/30/2023 2.88% $727.94 $383.08 $615.00 2024/25 6/30/2024 3%1 $734.641 $366.842 $633.451 1Estimate based on Consumers Price Index through February 2024 and approval by the Board of Directors. 2Proposed assessment levy for Fiscal Year 2024/25 subject to approval by the Board of Directors. The GHAD is funded through real property assessments. The assessment limits are adjusted annually on June 30 to reflect the percentage change in the San Francisco-Oakland-Hayward Consumers Price Index (CPI) for All Urban Consumers for the past 12 months. The assessment limits were adjusted up 2.88 percent from the 2002/23 assessment levels. All 1,317 properties within the Monterosso, Wendt Ranch, and Alamo Creek developments were subject to the levy of the GHAD assessment in FY 2023/24. All 150 properties within the Somerset development will be subject to the levy of the GHAD assessment beginning on FY 2024/25. The actual FY 2024/25 assessment limit will be calculated to reflect the percentage change in the San Francisco-Oakland-Hayward Consumer Price Index (CPI) for All Urban Consumers for June 2024 through June 2025. As shown on Graph 1 below, the GHAD has exceeded the target reserve rate of accumulation forecast in the approved Engineer’s Reports for the Alamo Creek, Monterosso, and Wendt Ranch developments. We have in this proposed budget, and may in future budgets, recommend an annual levy amount less than the assessment limit if the following conditions are met. • Unencumbered reserve funds collected from within a development exceed the target reserve amount estimated in the approved Engineer’s Report or unencumbered reserve funds collected from a development exceed the target reserve • Reserve funds collected from within a development exceed the dollar amount estimated for a large-scale repair We are recommending an assessment levy less than the assessment limit to cover annual maintenance and operation costs for the GHAD for FY 2024/25. The proposed assessment levy for FY 2024/25 is $364.04 per single-family residence within the Monterosso, Wendt Ranch, and Alamo Creek developments only. The residential properties within the Somerset development will be assessed at the inflation-adjusted assessment limit. The June CPI is released in mid-July and 1024 Wendt Ranch GHAD Board of Directors 4063.002.023 Wendt Ranch Geologic Hazard Abatement District June 13, 2024 BUDGET FOR FISCAL YEAR 2024/25 Page 4 is used by the GHAD Manager to determine the final assessment limit for each development. Table 3 shows the estimated revenue for FY 2024/25. TABLE 3: Estimated Revenue for FY 2024/25 FY 2024/25 ESTIMATE Assessment Revenue $578,150 Investment Income $161,975 Total Revenues $740,125 In general, the budget amounts listed are based on the Engineer’s Report approved by the Wendt Ranch GHAD Board of Directors for each development in the GHAD. The budget amounts have been adjusted by estimated inflation to provide the FY 2024/25 estimates. The fiscal year for the Wendt Ranch GHAD begins on July 1 annually. The budget is divided into four categories including Administration and Accounting, Preventive Maintenance and Operations, Special Projects, and Major Repair. As needed, the GHAD Manager may reallocate funds without additional Board approval. ADMINISTRATION Administrative expenses include the General Manager duties related to the operation and administration of the GHAD. These include clerical and accounting functions. PREVENTIVE MAINTENANCE AND OPERATIONS Preventive maintenance and operations include professional services, slope stabilization services, and erosion protection within the District. Professional services include site monitoring events as scheduled in the GHAD Plan of Control. Slope stabilization and erosion protection responsibilities include the open space slopes and creek channels. GHAD-maintained improvements generally include the District’s slopes, concrete-lined drainage ditches, retaining walls, subsurface drainage facilities, monitoring instruments including settlement monitoring devices, storm drain facilities, and the creek channels. SPECIAL PROJECTS The Special Projects category allows the GHAD to budget for projects beneficial to the GHAD that are not included in one of the other three categories. Special projects can include items such as global positioning system (GPS)/geographic information system (GIS) development for GHAD maintained improvements, website development and maintenance, and reserve studies to reevaluate the financial condition of the GHAD. MAJOR REPAIR Included within the major repair category are those repair or improvement projects that are intermittent and, by their nature, do not fit within a scheduled maintenance program. Minor slope repair and erosion control items are generally funded within the Preventive Maintenance and Operations category. For the purposes of this budget, we define major repairs as those estimated at over $250,000. 1025 Wendt Ranch GHAD Board of Directors 4063.002.023 Wendt Ranch Geologic Hazard Abatement District June 13, 2024 BUDGET FOR FISCAL YEAR 2024/25 Page 5 TABLE 4: Summary of Use of Funds USE OF FUNDS FY 2023/24 ESTIMATE* FY 2023/24 BUDGET FY 2024/25 PROPOSED PERCENT CHANGE FROM FY 2023/24 Administration and Accounting Administration and Accounting (GHAD Manager) $44,000 $44,000 $47,300 Annual Reporting/Budget Preparation (GHAD Manager) $4,200 $4,200 $4,900 Subtotal $48,200 $48,200 $52,200 8.3% Assessment Roll and Levy Update $4,450 $3,800 $4,450 Alameda County Assessor’s Fees $1,400 $1,400 $1,500 California Association of GHADs Membership $429 $470 $470 GHAD Treasurer $32,000 $32,000 $34,200 GHAD Legal Counsel $10,000 $12,000 $12,000 Insurance – General Liability $6,000 $6,000 $6,500 Transfer Services $0 $13,000 $13,000 Subtotal $54,279 $68,670 $72,120 5.0% Preventive Maintenance and Operations - Maintenance Contractor Sediment Removal from Drainage Ditches $9,425 $8,800 $9,425 Detention Basin Maintenance $0 $19,000 $25,750 Bioretention Basin Maintenance $3,000 $18,650 $6,000 Vegetation Management $46,315 $69,865 $69,865 Access Roadway Maintenance $68,315 $68,315 $30,362 Open Space Maintenance $10,670 $6,120 $4,500 Subdrain Maintenance $0 $14,300 $17,160 Slope Stabilization $24,394 $40,000 $40,000 Erosion Control $10,000 $44,000 $44,000 Subtotal $172,118 $289,050 $247,062 -14.5% Preventive Maintenance and Operations - Professional Services (GHAD Manager) Scheduled Monitoring Events $20,000 $20,000 $42,600 Heavy Rainfall Monitoring Event $332 $10,000 $11,300 Detention/Bioretention Basin Scheduled Monitoring $0 $4,000 $4,000 Detention/Bioretention Basin Heavy Rainfall Monitoring $0 $2,000 $2,000 Sediment Removal from Drainage Ditches $457 $2,200 $2,000 Detention Basin Maintenance $0 $3,800 $5,150 Bioretention Basin Maintenance $1,440 $3,730 $1,200 Vegetation Management $2,000 $10,000 $10,000 Access Roadway Maintenance $1,500 $6,000 $6,000 Open Space Maintenance $2,000 $7,000 $2,000 Subdrain Maintenance $1,723 $2,860 $3,500 Slope Stabilization $10,607 $10,000 $8,000 Erosion Control $1,000 $11,000 $8,000 Subtotal $20,332 $92,590 $105,750 14.2% 1026 Wendt Ranch GHAD Board of Directors 4063.002.023 Wendt Ranch Geologic Hazard Abatement District June 13, 2024 BUDGET FOR FISCAL YEAR 2024/25 Page 6 USE OF FUNDS FY 2023/24 ESTIMATE* FY 2023/24 BUDGET FY 2024/25 PROPOSED PERCENT CHANGE FROM FY 2023/24 Special Projects GIS $5,000 $5,000 $5,000 Web Site Maintenance $1,000 $1,000 $1,000 Reserve Study $0 $0 $0 Subtotal $6,000 $6,000 $6,000 0.0% Major Repairs Contracted Services $58,000 $70,000 $0 Professional Services $16,736 $15,000 $0 Subtotal $74,736 $85,000 $0 0.0% Total $375,666 $589,510 $483,132 -18.0% A summary of the proposed Fiscal Year 2024/25 Budget is shown in Table 5. TABLE 5: Summary of Proposed Fiscal Year 2024/25 Budget BUDGET ITEM BUDGET AMOUNT PERCENT OF TOTAL BUDGET (FY 2024/25) Administration Administration and Accounting – GHAD Manager $47,300 Annual Reporting/Budget Preparation – GHAD Manager $4,900 Subtotal $52,200 10.8% Assessment Roll and Levy Update Preparation $4,450 Alameda County Assessor’s Fees $1,500 California Association of GHADs Membership $470 GHAD Treasurer $34,200 GHAD Legal Counsel $12,000 Insurance – General Liability $6,500 Transfer Services $13,000 Subtotal $72,120 14.9% TOTAL $124,320 25.7% Preventive Maintenance and Operations Maintenance and Operations – Maintenance Contractor Sediment Removal from Drainage Ditches $9,425 Detention Basin Maintenance $25,750 Bioretention Basin Maintenance $6,000 Vegetation Management $69,865 Access Roadway Maintenance $30,362 Open Space Maintenance $4,500 Subdrain Maintenance $17,160 Slope Stabilization $40,000 Erosion Control $44,000 Subtotal $247,062 Monitoring Services – GHAD Manager 1027 Wendt Ranch GHAD Board of Directors 4063.002.023 Wendt Ranch Geologic Hazard Abatement District June 13, 2024 BUDGET FOR FISCAL YEAR 2024/25 Page 7 BUDGET ITEM BUDGET AMOUNT PERCENT OF TOTAL BUDGET (FY 2024/25) Open Space Scheduled Monitoring Events $42,600 Heavy Rainfall Monitoring Event $11,300 Detention/Bioretention Basin Scheduled Monitoring $4,000 Detention/Bioretention Basin Heavy Rainfall Monitoring $2,000 Subtotal $59,900 Maintenance and Operations Oversight – GHAD Manager Sediment Removal from Drainage Ditches $2,000 Detention Basin Maintenance $5,150 Bioretention Basin Maintenance $1,200 Vegetation Management $10,000 Access Roadway Maintenance $6,000 Open Space Maintenance $2,000 Subdrain Maintenance $3,500 Slope Stabilization $8,000 Erosion Control $8,000 Subtotal $45,850 TOTAL $352,812 73.0% Special Projects GIS $5,000 Web Site Maintenance $1,000 Reserve Study $0 TOTAL $6,000 1.2% Major Projects Contracted Services $0 Professional Services $0 TOTAL $0 0% ESTIMATED EXPENDITURES TOTAL $483,132 ESTIMATED RECEIVABLES Beginning Balance Balance (July 1, 2023) $5,629,103 Estimated FY 2023/24 Revenue Assessment Revenue $529,674 Investment Revenue $162,050 Estimated 2023/24 Expenses Estimated Expenses $375,666 ESTIMATED RESERVE ON JUNE 30, 2024 $5,945,162 Estimated 2024/25 Revenue Estimated FY 2024/25 Assessment $578,150 Estimated FY 2024/25 Investment Income $161,975 Estimated 2024/25 Expenses Expenses through June 30, 2025 $740,125 ESTIMATED RESERVE ON JUNE 30, 2025 $6,202,155 1028 Wendt Ranch GHAD Board of Directors 4063.002.023 Wendt Ranch Geologic Hazard Abatement District June 13, 2024 BUDGET FOR FISCAL YEAR 2024/25 Page 8 At the beginning of the 2024/25 fiscal year, the cumulative reserve is estimated at $5,945,162 and about $6,202,155 at the end of the 2024/25 fiscal year. As shown on the Graph 1 below, the forecast cumulative reserve is above the amount estimated in the 2005 Engineer’s Reports and is estimated to reach approximately $16,920,000 by 2044. The GHAD reserve is intended to fund unanticipated expenses that may occur. GRAPH 1: Cumulative Reserve We attribute the additional reserve accumulation to a number of factors including: (1) The Wendt Ranch GHAD has not yet accepted monitoring and maintenance responsibilities for open space surrounding the Alamo Creek development; (2) nine of the past sixteen winters have had below-average rainfall; therefore, there has been a reduced level of slope instability and erosion; (3) a large-scale repair has not been necessary within the GHAD-maintained areas; and (4) the budgets submitted and expenditures made by the current GHAD manager reflect the lower level of activity due to weather conditions and limited geographic responsibilities, thus allowing a higher percentage of the GHAD revenues to be applied to the reserve portion of the budget, while maintaining an appropriate monitoring and maintenance program. 1029 Wendt Ranch GHAD Board of Directors 4063.002.023 Wendt Ranch Geologic Hazard Abatement District June 13, 2024 BUDGET FOR FISCAL YEAR 2024/25 Page 9 Special Condition 1(e) of the approved Consulting Services Agreement provides that a payment limit shall be determined each fiscal year by a resolution of the GHAD Board. For fiscal year 2024/25 (July 1, 2024, through June 30, 2025), the payment limit is set at $163,950. The tasks included within the payment limit are listed in Table 6. TABLE 6: Payment Limit TASK AMOUNT Administration and Accounting $47,300 Annual Report and Budget Preparation $4,900 Monitoring Services $59,900 Maintenance and Operations Oversight $45,8501 Special Projects (GPS, Website, and Reserve Study) $6,000 Major Repairs $01 TOTAL $163,950 1Dependent on maintenance and/or repair activities by the GHAD during FY 2024/25. ENGEO payment limit is estimated at up to 20% of the total budget item. ADMINISTRATION AND ACCOUNTING Administration Administrative expenses include the General Manager duties related to the operation and administration of the GHAD. The budget estimate for the accounting and administrative services are derived from the original GHAD budget used to prepare the GHAD’s Engineer’s Report. Annual Report and Budget Preparation This budget provides for the preparation of the annual report and budget. The budget estimate for the accounting and administrative services are derived from the original GHAD budget used to prepare the GHAD’s Engineer’s Report. Assessment Roll and Levy Update This budget item allows for preparation of the assessment roll for the District and the updated levy based on the Consumer Price Index adjustment. County Assessor’s Fees This budget item allows for fees from the Contra Costa County Assessor’s Office. Association Membership The GHAD maintains membership in the California Association of GHADs. 1030 Wendt Ranch GHAD Board of Directors 4063.002.023 Wendt Ranch Geologic Hazard Abatement District June 13, 2024 BUDGET FOR FISCAL YEAR 2024/25 Page 10 Treasurer This budget item accounts for fees related to investment of the GHAD reserve funds and processing of accounts payable. This budget item allows the GHAD to hire a treasurer for the District as provided under Resolution 2008/01 adopted on November 18, 2008. As budgeted, half of the estimated cost is for the Treasurer services with half for the investment advisor services. Legal Counsel This budget item allows the GHAD to secure legal counsel for the District as provided under Resolution 2008/01 adopted on November 18, 2008. The duties of the legal counsel may include but not be limited to preparation or review of contracts, grant deeds, right of entry and board resolutions. Insurance The GHAD maintains general liability insurance for open space areas within the District. Transfer Services We do not anticipate any transfer activities to occur during FY 2024/25. PREVENTIVE MAINTENANCE AND OPERATIONS Maintenance and Operations The budget items listed in the tables above are to provide for the maintenance of concrete-lined drainage ditches, detention basins, vegetation management, maintenance roads, debris catchment structures, litter removal, and subdrain outlets within the GHAD-accepted portions of the Wendt Ranch GHAD, as described in the Plans of Control for each development. Slope Stabilization This is for minor repairs, including slope instability or erosion, which may occur during the 2024/25 fiscal year. Purchase of emergency stabilization supplies is included within this budget item. Erosion Control Anticipated tasks under this budget item include the repair of slope or creek erosion and removal of debris from creek channel culverts. Professional Services- GHAD Manager Scheduled Monitoring Events As provided in the Plan of Control, we have two scheduled monitoring events within the GHAD during each calendar year, which includes monitoring of detention and bioretention basins. Heavy Rainfall Events We have budgeted for two heavy rainfall-monitoring events during the 2024/25 winter season. 1031 Wendt Ranch GHAD Board of Directors 4063.002.023 Wendt Ranch Geologic Hazard Abatement District June 13, 2024 BUDGET FOR FISCAL YEAR 2024/25 Page 11 Maintenance and Operations Oversight This budget item is to provide for scheduling and coordination of general maintenance and repair operations. SPECIAL PROJECTS Global Positioning System (GPS)/Geographic Information System (GIS) Development To provide for a more efficient system to capture, store, update, analyze, and display information pertaining to GHAD features (including, but not limited to, subdrains, landslides, drainage facilities, walls, or slopes), the GHAD has provided a budget item to continue development and use of a GIS database. The database facilitates the tracking of location, maintenance, and repair activities and automates the communication of this information to affected parties. We anticipate GIS database development for FY 2024/25 would include continued transition of available and pertinent information to an electronic format suitable for GIS deployment, and as necessary, field-verification with GPS surveys. Website Maintenance and Updates To allow for greater access to information about the Wendt Ranch GHAD, the GHAD has provided a budget item to update and maintain the existing website. MAJOR REPAIRS There are currently no ongoing repair projects, and none are anticipated for the 2024/25 fiscal year within GHAD-maintained areas of the Wendt Ranch GHAD. Minor slope repair and erosion control items are generally funded within the Preventive Maintenance and Operations category. While no major repairs are ongoing at this time, by their nature, major repairs such as landslides are unpredictable and could occur during FY 2024/25. The reserve portion of the budget allows for funding toward these unpredictable events. 1032 Exhibit A 1033 WIEDEMANN RANCH GEOLOGIC HAZARD ABATEMENT DISTRICT PROGRAM BUDGET FOR FISCAL YEAR 2024/25 1034 2010 Crow Canyon Place, Suite 250  San Ramon, CA 94583  (925) 866-9000  Fax (888) 279-2698 www.engeo.com June 12, 2024 Wiedemann Ranch GHAD Board of Directors Chair Candace Andersen Vice Chair Federal D. Glover Boardmember John M. Gioia Boardmember Diane Burgis Boardmember Ken Carlson Wiedemann Ranch Geologic Hazard Abatement District 1025 Escobar Street Martinez, CA 94553-1229 Subject: Wiedemann Ranch Geologic Hazard Abatement District Danville, San Ramon, and Contra Costa County, California PROGRAM BUDGET FOR FISCAL YEAR 2024/25 Dear Chair Andersen and Boardmembers: Attached is the program budget for the Wiedemann Ranch Geologic Hazard Abatement District (GHAD) for the Fiscal Year 2024/25. The program budget as proposed is $1,802,710. The budget expenses break down into the following approximate percentages of the total expenses. • Administration and Accounting .......................................................... 3 percent • Outside Professional Services ........................................................... 3 percent • Preventive Maintenance and Operations ......................................... 15 percent • Special Projects ................................................................................ 1 percent • Major Repairs .................................................................................. 78 percent The budget anticipates FY 2024/25 revenue of $627,410 with an estimated reduction of $1,175,300 to the reserve fund. A summary of the expenses is shown in Table 3 followed by a brief description of each budget item on the following pages. If you have any questions regarding the contents of this letter, please contact us. Sincerely, Wiedemann Ranch Geologic Hazard Abatement District ENGEO Incorporated, GHAD Manager ENGEO Project No. 3586.002.023 Haley Ralston Eric Harrell hjr/gh/eh/ca 1035 Wiedemann Ranch GHAD Board of Directors 3586.002.023 Wiedemann Ranch Geologic Hazard Abatement District June 12 2024 PROGRAM BUDGET FOR FISCAL YEAR 2024/25 Page 2 Wiedemann Ranch Geologic Hazard Abatement District Program Budget Fiscal Year 2024/25 The following budget summarizes the anticipated expenditures for Fiscal Year (FY) 2024/25 for the Wiedemann Ranch Geologic Hazard Abatement District, which currently includes the Henry Ranch, Norris Canyon Estates, Elworthy Ranch, Red Hawk (Podva), and Magee Preserve developments. For FY 2024/25 we have budgeted for GHAD responsibilities within these developments with the exception of the Magee Preserve development. The Magee Preserve development was annexed into the Wiedemann Ranch GHAD on July 13, 2021, with the adoption of Resolution No. 2021/03, and approved an assessment on October 3, 2023, with the adoption of Resolution 2023/07. The Magee Preserve development will be eligible to transfer GHAD-related responsibilities no earlier than 2026; therefore, the Magee Preserve development currently receives no services from the GHAD. The structure of the Wiedemann Ranch GHAD is shown below. The fiscal year for the Wiedemann Ranch GHAD begins on July 1. The budget is divided into four categories including Administration and Accounting, Preventive Maintenance and Operations, Special Projects, and Major Repair. As needed, the GHAD Manager may reallocate funds without additional Board approval. 1036 Wiedemann Ranch GHAD Board of Directors 3586.002.023 Wiedemann Ranch Geologic Hazard Abatement District June 12 2024 BUDGET FOR FISCAL YEAR 2024/25 Page 3 The annual assessment limits are as follows. TABLE 1: Actual CPI Adjustments and Assessment Limit for Single-Family Residential Properties FISCAL YEAR SAN FRANCISCO -OAKLAND- HAYWARD CPI (JUNE /JUNE) ANNUAL ASSESSMENT LIMIT INDEX DATE NORRIS CANYON ESTATES HENRY RANCH ELWORTHY RANCH REDHAWK MAGEE PRESERVE 1999/00 - $550.00 2000/01 6/30/2000 4.22% $573.22 $555.00 2001/02 6/30/2001 6.61% $611.11 $591.69 2002/03 6/30/2002 1.18% $618.29 $598.65 2003/04 6/30/2003 1.60% $628.18 $608.22 2004/05 6/30/2004 1.41% $637.03 $616.79 2005/06 6/30/2005 1.06% $643.80 $623.34 2006/07 6/30/2006 3.93% $669.10 $647.84 2007/08 6/30/2007 3.38% $691.71 $669.73 2008/09 6/30/2008 4.19% $720.70 $687.80 2009/10 6/30/2009 0.23% $722.34 $699.38 2010/11 6/30/2010 1.07% $730.08 $706.88 2011/12 6/30/2011 2.43% $747.80 $724.03 2012/13 6/30/2012 2.64% $767.51 $743.12 2013/14 6/30/2013 2.56% $787.13 $762.12 2014/15 6/30/2014 3.00% $810.75 $784.99 $1,360.00 2015/16 6/30/2015 2.29% $829.32 $802.96 $1,391.14 2016/17 6/30/2016 2.67% $851.48 $824.42 $1,428.31 $2.395.00 2017/18 6/30/2017 3.48% $881.12 $853.12 $1,478.04 $2,478.39 2018/19 6/30/2018 3.91% $915.56 $866.46 $1,535.80 $2,575.24 2019/20 6/30/2019 3.22% $944.99 $914.96 $1,585.18 $2,658.03 2020/21 6/30/2020 1.62% $960.27 $929.75 $1,610.80 $2,701.00 2021/22 6/30/2021 3.15% $990.56 $959.08 $1,661.62 $2,786.21 2022/23 6/30/2022 6.80% $1,057.91 $1,024.29 $1,774.59 $2,975.64 2023/24 6/30/2023 2.88% $1,088.37 $1,053.78 $1,825.68 $3,061.31 $2,690.00 2024/25 6/30/2024 3%1 $1,121.041 $1,085.411 $1,880.491 $3,153.211 $2,770.701 1Estimate based on Consumers Price Index through April 2024. The GHAD is funded through real property assessments. The assessment limits are adjusted annually on June 30 to reflect the percentage change in the San Francisco-Oakland-Hayward Consumers Price Index (CPI) for All Urban Consumers for the previous 12 months. The final assessment roll prepared for the 2023/24 fiscal year and submitted to the Contra Costa County Assessor’s Office identifies 576 parcels subject to the levy of the GHAD assessment. Thirteen apartment units are located within the Elworthy Ranch development on a single assessor’s parcel. The total levy amount for the 2023/24 FY was $349,016.42. The actual FY 2024/25 assessment limit will be calculated to reflect the percentage change in the San Francisco-Oakland-Hayward CPI for All Urban Consumers for June 2023 through June 2024. 1037 Wiedemann Ranch GHAD Board of Directors 3586.002.023 Wiedemann Ranch Geologic Hazard Abatement District June 12 2024 BUDGET FOR FISCAL YEAR 2024/25 Page 4 As shown on Graph 1 following, the GHAD has exceeded the target reserve rate of accumulation forecast in the approved Engineer’s Reports for the Norris Canyon Estates, Henry Ranch, Elworthy Ranch, and Red Hawk Developments. The excess revenue is primarily due to the delays in transferring Plan of Control responsibilities from Toll Brothers, Inc. to the GHAD within the Norris Canyon Estates Development and lower than anticipated expenses within each development within the GHAD. We have in this budget, and may in future budgets, recommend an annual levy amount less than the assessment limit if the following conditions are met. • Unencumbered reserve funds collected from within a development exceed the target reserve amount estimated in the approved Engineer’s Report or unencumbered reserve funds collected from a development exceed the target reserve. • Reserve funds collected from within a development exceed the dollar amount estimated for a large-scale repair. • Plan of Control responsibilities have been transferred from the developer to the GHAD. As the above conditions have been met for the Norris Canyon Estates, Henry Ranch, Elworthy Ranch, and Red Hawk developments within the GHAD, we are recommending, and the budget prepared provides, that the residential parcel levy for FY 2024/25 be set at 54 percent of the assessment limit for each development to cover annual maintenance and operation costs. The estimated FY 2024/25 assessment limits for each development are shown in Table 1. The assessment levy for the residential parcels within the Magee Preserve development will remain at the CPI adjusted assessment limit as the above conditions have not yet been met for the Magee Preserve development. The actual FY 2024/25 assessment levy will be calculated to reflect the percentage change in the San Francisco-Oakland-Hayward CPI for All Urban Consumers for June 2023 through June 2024. Table 2 shows the estimated revenue with an assessment levy covering annual maintenance and operations for FY 2024/2025 within the Norris Canyon Estates, Henry Ranch, Elworthy Ranch, Red Hawk, and Magee Preserve developments. The GHAD Treasurer maintains an estimate that the long-term inflation rate will average approximately 2 to 2.5 percent, but may be above this level in FY 2024/25. We have assumed an inflation rate of 3 percent for estimating total revenues in Table 2 based on CPI published through April 2024. TABLE 2: Estimated Revenue for FY 2024/25 FY 2024/25 ESTIMATE Assessment Revenue $448,671 Investment Income $178,750 Total Revenues $627,421 In general, the budget amounts listed are based on the Engineer’s Reports approved by the Wiedemann Ranch GHAD Board of Directors in 2001 for the Norris Canyon Estates and Henry Ranch developments, in 2014 for the Elworthy Ranch development, and in 2016 for the Red Hawk (Podva) development. The budget amounts have been inflation adjusted to provide the estimates. 1038 Wiedemann Ranch GHAD Board of Directors 3586.002.023 Wiedemann Ranch Geologic Hazard Abatement District June 12 2024 BUDGET FOR FISCAL YEAR 2024/25 Page 5 ADMINISTRATION AND ACCOUNTING Administrative expenses include the General Manager duties related to the operation and administration of the GHAD. These include clerical and accounting functions performed by the GHAD Clerk and Treasurer. PREVENTIVE MAINTENANCE AND OPERATIONS Preventive maintenance and operations include professional services, slope stabilization services, and erosion protection within the District. Professional services include site monitoring events as scheduled in the GHAD Plan of Control. Slope stabilization and erosion protection responsibilities include the open space slopes and creek channels. GHAD-maintained improvements generally include the District’s slopes, concrete-lined drainage ditches, retaining walls, subsurface drainage facilities, monitoring instruments including settlement monitoring devices, storm drain facilities, and the creek channels. SPECIAL PROJECTS The Special Projects category allows the GHAD to budget for projects beneficial to the GHAD that are not included in one of the other three categories. Special projects can include items such as global positioning system (GPS)/geographic information system (GIS) development for GHAD maintained improvements, website development and maintenance, and reserve studies to reevaluate the financial condition of the GHAD. MAJOR REPAIR Included within the major repair category are those repair or improvement projects that are intermittent and, by their nature, do not fit within a scheduled maintenance program. Minor slope repair and erosion control items are generally funded within the Preventive Maintenance and Operations category. For the purposes of this budget, we define major repairs as those estimated at over $250,000. TABLE 3: Summary of Use of Funds FY 2023/24 ESTIMATE* FY 2023/24 BUDGET FY 2024/25 PROPOSED PERCENT CHANGE FROM FY 2023/24 Administration and Accounting Administration and Accounting (GHAD Manager) $48,000 $48,000 $49,440 Annual Reporting/Budget Preparation (GHAD Manager) $6,300 $6,300 $6,500 Subtotal $54,300 $54,300 $55,940 3.0% Assessment Roll and Levy Update $2,750 $2,625 $2,750 Contra Costa County Assessor’s Fees $750 $750 $760 California Association of GHADs Membership $247 $250 $250 GHAD Treasurer $35,000 $35,000 $35,000 GHAD Legal Counsel $10,000 $15,000 $15,000 Insurance – General Liability $8,000 $8,000 $8,000 Transfer Services $0 $0 $0 Subtotal $56,747 $61,625 $61,760 0.2% 1039 Wiedemann Ranch GHAD Board of Directors 3586.002.023 Wiedemann Ranch Geologic Hazard Abatement District June 12 2024 BUDGET FOR FISCAL YEAR 2024/25 Page 6 FY 2023/24 ESTIMATE* FY 2023/24 BUDGET FY 2024/25 PROPOSED PERCENT CHANGE FROM FY 2023/24 Preventive Maintenance and Operations - Maintenance Contractor Sediment Removal from Drainage Ditches $15,610 $10,610 $10,610 Detention Basin Maintenance $11,350 $16,350 Vegetation Management $11,000 $11,000 Access Roadway Maintenance $5,000 $3,500 Open Space Maintenance $10,400 $10,400 Subdrain Maintenance $14,000 $14,000 Slope Stabilization $64,000 $38,200 $55,000 Erosion Control $45,200 $55,640 $65,000 Biological Services $7,000 Subtotal $124,810 $156,200 $192,860 23.5% Preventive Maintenance and Operations – Professional Services (GHAD Manager) Scheduled Monitoring Events $35,000 $35,000 $36,000 Heavy Rainfall Monitoring Event $1,039 $8,000 $8,000 Sediment Removal from Drainage Ditches $1,660 $3,800 $2,000 Detention Basin Maintenance $2,000 Vegetation Management $2,000 Access Roadway Maintenance $500 Open Space Maintenance $2,000 Subdrain Maintenance $2,800 Slope Stabilization $8,000 $11,000 $11,000 Erosion Control $13,000 $13,000 $13,000 Subtotal $58,699 $70,800 $80,550 13.8% Special Projects GIS $4,955 $5,000 $5,000 Web Site Maintenance $1,000 $1,000 $1,000 Reserve Study $0 $4,000 $10,000 Subtotal $5,955 $10,000 $16,000 60.0% Major Repairs Contracted Services $770,000 $803,200 $1,163,000 Professional Services $190,000 $200,800 $232,600 Subtotal $960,000 $1,004,000 $1,395,600 39.0% Total $1,260,511 $1,356,925 $1,802,710 32.9% 1040 Wiedemann Ranch GHAD Board of Directors 3586.002.023 Wiedemann Ranch Geologic Hazard Abatement District June 12 2024 BUDGET FOR FISCAL YEAR 2024/25 Page 7 A summary of the proposed Fiscal Year 2024/25 Budget is shown in Table 4. TABLE 4: Summary of Proposed Fiscal Year 2024/25 Budget BUDGET ITEM BUDGET AMOUNT PERCENT OF TOTAL BUDGET (FY 2024/25) Administration Administration and Accounting- GHAD Manager $49,440 Annual Reporting/Budget Preparation- GHAD Manager $6,500 Subtotal $55,940 3.1% Assessment Roll and Levy Update Preparation $2,750 Alameda County Assessor’s Fees $760 California Association of GHADs Membership $250 GHAD Clerk $0 GHAD Treasurer $35,000 GHAD Legal Counsel $15,000 Insurance – General Liability $8,000 Transfer Services $2,750 Subtotal $61,760 3.4% TOTAL $117,700 6.5% Preventive Maintenance and Operations Maintenance and Operations - Maintenance Contractor Sediment Removal from Drainage Ditches $10,610 Detention Basin Maintenance $16,350 Vegetation Management $11,000 Access Roadway Maintenance $3,500 Open Space Maintenance $10,400 Subdrain Maintenance $14,000 Slope Stabilization $55,000 Erosion Control $65,000 Biological Services $7,000 Subtotal $192,860 Monitoring Services – GHAD Manager Open Space Scheduled Monitoring Events $36,000 Heavy Rainfall Monitoring Event $8,000 Subtotal $44,000 Maintenance and Operations Oversight – GHAD Manager Sediment Removal from Drainage Ditches $2,000 Detention Basin Maintenance $3,250 Vegetation Management $2,000 Access Roadway Maintenance $500 Open Space Maintenance $2,000 Subdrain Maintenance $2,800 Slope Stabilization $11,000 Erosion Control $13,000 Subtotal $36,550 TOTAL $273,410 15.2% 1041 Wiedemann Ranch GHAD Board of Directors 3586.002.023 Wiedemann Ranch Geologic Hazard Abatement District June 12 2024 BUDGET FOR FISCAL YEAR 2024/25 Page 8 BUDGET ITEM BUDGET AMOUNT PERCENT OF TOTAL BUDGET (FY 2024/25) Special Projects GIS $5,000 Web Site Maintenance $1,000 Reserve Study $10,000 TOTAL $16,000 0.9% Major Repairs Contracted Services $1,163,000 Professional Services $232,600 TOTAL $1,395,600 77.4% ESTIMATED EXPENDITURES TOTAL $1,802,710 ESTIMATED RECEIVABLES Beginning Balance Balance (July 1, 2023) $6,795,833 Estimated FY 2023/24 Revenue Assessment Revenue $349,016 Investment Income $182,150 Estimated 2023/24 Expenses Estimated Expenses $1,260,511 ESTIMATED RESERVE ON JUNE 30, 2024 $6,066,489 Estimated 2024/25 Revenue Estimated FY 2024/25 Assessment Revenue $448,671 Estimated FY 2024/25 Investment Income $178,750 Estimated 2024/25 Expenses Expenses through June 30, 2025 $1,802,710 ESTIMATED RESERVE ON JUNE 30, 2025 $4,891,199 As shown on the graph below, the forecast cumulative reserve is above the amount estimated in the 2001, 2014, and 2016 Engineers’ Reports and is estimated to reach approximately $10,900,000 by 2041, 40 years since the Henry Ranch development was annexed into the Wiedemann Ranch GHAD. The GHAD reserve is intended to fund unanticipated expenses that may occur. 1042 Wiedemann Ranch GHAD Board of Directors 3586.002.023 Wiedemann Ranch Geologic Hazard Abatement District June 12 2024 BUDGET FOR FISCAL YEAR 2024/25 Page 9 GRAPH 1: Cumulative Reserve We attribute the additional reserve accumulation to a number of factors including: (1) ten of the past sixteen winters had below-average rainfall; therefore, there has been a reduced level of slope instability and erosion; (2) a large-scale repair (estimated at $1,000,000 in 2001 dollars every 10 years) has not been necessary within the GHAD-maintained areas; and (3) the budgets submitted and expenditures by the GHAD manager reflect the lower level of activity due to weather conditions and limited geographic responsibilities, thus allowing a higher percentage of the GHAD revenues to be applied to the reserve portion of the budget, while maintaining an appropriate monitoring and maintenance program. Special Condition 1(e) of the approved Consulting Services Agreement provides that a payment limit shall be determined each fiscal year by a resolution of the GHAD Board. For fiscal year 2024/25 (July 1, 2024, through June 30, 2025), the payment limit is set at $385,090. The tasks included within the payment limit are listed in Table 5. 1043 Wiedemann Ranch GHAD Board of Directors 3586.002.023 Wiedemann Ranch Geologic Hazard Abatement District June 12 2024 BUDGET FOR FISCAL YEAR 2024/25 Page 10 TABLE 5: Payment Limit TASK AMOUNT Administration and Accounting $49,440 Annual Report and Budget Preparation $6,500 Monitoring Services $44,000 Maintenance and Operations Oversight $36,5501 Special Projects (GPS, Website, and Reserve Study) $16,000 Major Repairs $232,6001 TOTAL $385,090 1Dependent on maintenance and/or repair activities by the GHAD during FY 2024/25. ENGEO payment limit is estimated at up to 20% of the total budget item. ADMINISTRATION AND ACCOUNTING Administration Administrative expenses include the General Manager duties related to the operation and administration of the GHAD. The budget estimate for the accounting and administrative services are derived from the original GHAD budget used to prepare the GHAD’s Engineer’s Report. Annual Report and Budget Preparation This budget provides for the preparation of the annual report and budget. The budget estimate for the accounting and administrative services are derived from the original GHAD budget used to prepare the GHAD’s Engineer’s Report. Assessment Roll and Levy Update This budget item allows for preparation of the assessment roll for the District and the updated levy based on the Consumer Price Index adjustment. County Assessor’s Fees This budget item anticipates fees from the Contra Costa County Assessor’s Office when placing the assessment levy on the property tax bills. Association Membership The GHAD maintains membership in the California Association of GHADs. Treasurer This budget item accounts for fees related to investment of the GHAD reserve funds and processing of accounts payable. This budget item allows the GHAD to hire a treasurer for the District as provided under Resolution 2008/01 adopted on November 18, 2008. As budgeted, half of the estimated cost is for the Treasurer services and half for the investment advisor services. 1044 Wiedemann Ranch GHAD Board of Directors 3586.002.023 Wiedemann Ranch Geologic Hazard Abatement District June 12 2024 BUDGET FOR FISCAL YEAR 2024/25 Page 11 Legal Counsel This budget item allows the GHAD to secure legal counsel for the District as provided under Resolution 2008/01 adopted on November 18, 2008. The duties of the legal counsel may include but not be limited to preparation or review of contracts, grant deeds, right of entry, and board resolutions. Insurance The GHAD maintains general liability insurance for open space areas within the District. Transfer Services We do not anticipate any transfer activities to occur during FY 2024/25. PREVENTIVE MAINTENANCE AND OPERATIONS Maintenance and Operations The budget items listed in the tables above are to provide for the maintenance of concrete-lined drainage ditches, detention basins, vegetation management, maintenance roads, debris catchment structures, litter removal, and subdrain outlets within the GHAD-accepted portions of the Wiedemann Ranch GHAD, as described in the Plans of Control for each development. Slope Stabilization This budget item is for minor repairs, including slope instability or erosion, which may occur during the 2024/25 fiscal year. Purchase of emergency stabilization supplies is included within this budget item. Erosion Control Anticipated tasks under this budget item include the repair of slope or creek erosion and removal of debris from creek channel culverts. PROFESSIONAL SERVICES - GHAD MANAGER Scheduled Monitoring Events As provided in the Plan of Control, we have two scheduled monitoring events within the GHAD during each calendar year. Heavy Rainfall Events We have budgeted for two heavy rainfall-monitoring events during the 2024/25 winter season. Maintenance and Operations Oversight This budget item is to allow for scheduling and coordination of general maintenance and repair operations by the GHAD Manager. 1045 Wiedemann Ranch GHAD Board of Directors 3586.002.023 Wiedemann Ranch Geologic Hazard Abatement District June 12 2024 BUDGET FOR FISCAL YEAR 2024/25 Page 12 SPECIAL PROJECTS Global Positioning System (GPS)/Geographic Information System (GIS) Development To provide for a more efficient system to capture, store, update, analyze, and display information pertaining to GHAD features (including, but not limited to, subdrains, landslides, drainage facilities, walls, or slopes), the GHAD has provided a budget item to continue development and use of a GIS database. The database facilitates the tracking of location, maintenance, and repair activities and automates the communication of this information to affected parties. We anticipate GIS database development for FY 2024/25 would include continued transition of available and pertinent information to an electronic format suitable for GIS deployment, and as necessary, field-verification with GPS surveys. Website Maintenance and Updates To allow for greater access to information about the Wiedemann Ranch GHAD, the GHAD has provided a budget item to update and maintain the existing website. Reserve Study During fiscal year 2024/25, a reserve study will be completed based on the levels of expenditure expected to address future maintenance responsibilities, and accumulation of the appropriate long-term reserves to address larger geologic events. Absent of extraordinary expenditures during FY 2024/25, the GHAD will likely maintain its account balance in excess of the targeted rate of reserve accumulation set in the approved Engineer’s Reports. The reserve study would be prepared to help the GHAD evaluate its income requirements prior to setting the recommended assessment levy for FY 2025/26. MAJOR REPAIRS In FY 2024/25, the GHAD plans to provide for construction activities for the reconstruction of a mechanically stabilized earth (MSE) retaining wall adjacent to Ashbourne Drive, as well as replacement and repair of improvements associated with the wall reconstruction within the Norris Canyon Estates Development. We have provided an estimate for construction activities. In addition, this budget item allows for ENGEO to provide testing and observation services during repair activities and final reporting. 1046 INDUSTRIAL SAFETY ORDINANCE ANNUAL PERFORMANCEREVIEW AND EVALUATION REPORT April 2023 By Contra Costa Health Hazardous Materials Programs INDUSTRIAL SAFETY ORDINANCE ANNUAL PERFORMANCE REVIEW AND EVALUATION REPORT June 2024 By Contra Costa Health Hazardous Materials Programs 1047 2 Table of Contents Executive Summary ................................................................................................................................................................................................................................................................. 3 Public Participation ................................................................................................................................................. 3 Audits .................................................................................................................................................. 3 Major Chemical Accidents or Releases ..................................................................................................................... 3 Conclusion .............................................................................................................................................................. 4 Introduction ............................................................................................................................................................ 4 City of Richmond Industrial Safety Ordinance ........................................................................................................... 5 Effectiveness of Contra Costa Hazardous Materials Programs’ Implementation of the Industrial Safety Ordinance ....................................................................................................................................... 6 Effectiveness of the Procedures for Records Management ....................................................................................... 7 Number and Type of Audits and Inspections Conducted ........................................................................................... 7 Root Cause Analyses and/or Incident Investigations Conducted by CCHHMP Program ......................................... 8 CCHHMP's Proces s for Public Participatio n ....................................................................................................... 8 Effectiveness of the Public Information Bank ........................................................................................................... 8 Effectiveness of the Hazardous Materials Ombudsperson ............................................................................................................... 9 Other Program Elements Necessary to Implement and Manage the Industrial Safety Ordinance ............................................................................................................................................................... 9 Regulated Stationary Sources Listing ........................................................................................................................ 5 Status of Safety Plans and Programs ......................................................................................................................... 5 Locations of the Regulated Stationary Sources Safety Plans . ..................................................................................... 6 Effectiveness of Implementation of the Industrial Safety Ordinance . .................................................................... 6 Annual Accident History Report and Inherently Safer Systems Implemented as Submitted by the Regulated Stationary Sources . ................................................................................................................................. 9 Status of the Incident Investigations, Including the Root Cause Analyses Conducted by the Regulated Stationary Sources ................................................................................................................................................ 10 Major Chemical Accidents or Releases ................................................................................................................... 10 Legal Enforcement Actions Initiated by Contra Costa Hazardous Materials Programs ............................................. 11 Penalties Assessed as a Result of Enforcement ........................................................................................................ 12 Total Fees, Service Charges and Other Assessments Collected Specifically for the Industrial Safety Ordinance . ............................................................................................................................................................. 12 Total Personnel and Personnel Years Used by Hazardous Materials Program to Implement the Industrial Safety Ordinance .................................................................................................................................................... 12 Comments from Interested Parties Regarding the Effectiveness of the Industrial Safety Ordinance ........................12 The Impact of the Industrial Safety Ordinance on Improving Industrial Safety .................................................... 12 Attachment A - Hazardous Materials Ombudsman Report . ............................................................................. 16–19 Attachment B - County Regulated Sources Annual Performance ...................................................................... 20–38 Attachment C - Richmond Regulated Sources Annual Performance ......................................................... 39–44 1048 3 Executive Summary Contra Costa County’s Industrial Safety Ordinance (ISO), adopted in 1998 by the Board of Supervisors, requires regulated facilities in the county to implement comprehensive safety programs to prevent chemical accidents. The ISO’s requirements are some of the most stringent in the United States, if not the world. The goal is for facilities to implement comprehensive safety programs, instill a safety culture at the workplace and create management systems that prevent incidents that could have detrimental impacts to surrounding communities. The ISO also mandates outreach and participation from industries, agencies, elected officials and the public. Two major oil refineries and two chemical facilities are required to comply with ISO requirements. One refinery within the City of Richmond is required to comply with the Richmond Industrial Safety Ordinance (RISO), which mandates the same requirements from a separate municipal authority. Both ordinances are administered by Contra Costa County’s Health Hazardous Materials Programs (CCHHMP), a division of Contra Costa Health. Per ISO Section 450-8.030, CCHHMP annually evaluates and reports on ISO performance to the Board of Supervisors. CCHHMP’s Accidental Release Prevention (ARP) Program engineers oversee the ISO and RISO programs and work with other agencies such as the U.S. Environmental Protection Agency (EPA), the California Occupational Safety and Health Administration (Cal-OSHA), US Chemical Safety and Hazardous Investigation Board and other local program agencies. This interagency collaboration includes the sharing of incident and inspection results, discussion of regulatory interpretations, and joint training. Public Participation CCHHMP has an established public outreach process and is continually looking for ways to improve it. Due to the easing of COVID-19 restrictions, CCHHMP began conducting community engagement activities in late 2022: • Presented at a joint Community Advisory Panel (CAP) meeting at Eco Services and PBF Martinez Refining Company (MRC) for the MRC Safety Audit on September 19, 2022 • Shared Air Liquide Large Industry’s Safety Audit and outreach information at a booth at the Rodeo- Hercules Fire District Open House on October 15, 2022 • Shared Air Products safety audit and safety plan and shared Martinez Refining Company risk management plan and safety plan at a booth at the John Muir Birthday and Earth Day celebration at the John Muir National Historic Site in Martinez on April 22, 2023 • Shared Chevron Richmond Refinery safety plan and safety audit at a booth at the Cinco De Mayo celebration in Richmond on May 7, 2023 The Board of Supervisors also requested that staff provide copies of the annual report to communities through the Community Advisory Panels (CAP). This 2023 Annual Report is available on our website and will be sent to CAP representatives for distribution. Audits Audits of regulated businesses are required at least once every three years to ensure that the facilities are implementing the required programs. We completed one ISO audit and no RISO audits in fiscal year 2022-2023: • Phillips 66 Refinery – November 2022 Major Chemical Accidents or Releases There was one MCAR event for an ISO/RISO-regulated facility during the reportable period of this report, which is from July 1, 2022, through June 30, 2023: • The PBF Martinez Refining Company (MRC) had a catalyst release from its Catalytic Cracking Unit (CCU) on November 24- 25, 2022. This release resulted in 20-24 tons of catalyst powder dispersed into the community. CCHHMP classified this 1049 4 event as a Community Warning System (CWS) Level 2 or higher incident. As a result, this incident met the requirements of an MCAR. • As a result of the MRC November 2022 MCAR, CCHHMP conducted a Safety Inspection at the refinery between February and April 2023. A copy of the report can be found at: https://www.cchealth.org/home/showpublisheddocument/29210/638386625764170000 • CCHHMP was also instructed to conduct three third-party evaluations for the MRC November 2022 MCAR. To accomplish these evaluations, CCHHMP formed an Oversight Committee in February 2023. Information on the MRC Oversight Committee can be found at: www.cchealth.org/hazmat/mrc • The following summarizes each of the three third-party evaluations for the MRC November 2022 MCAR. It should be noted that none of these evaluations were completed during the fiscal year 2022-2023 although additional information can be found in the link above associated with the MRC Oversight Committee. 1. Screening Level Human Health and Ecological Risk Assessment. A toxicologist was hired to conduct community soil sampling to determine the extent of catalyst within soils in the release area and its potential risks to human and ecological receptors. 2. Root Cause Analysis Incident Investigation. An independent incident investigation was commissioned to identify management system failures associated with the MCAR and recommendations to prevent reoccurrence. 3. Safety Culture Assessment. A company was hired to conduct an independent assessment of the safety culture at MRC. It should be noted that there was an MCAR event from the Marathon Martinez Renewable Fuels refinery that took place on November 19, 2023. There was also an MCAR from PBF MRC that took place on December 15, 2023. Both of t hese events fell outside of the reportable period of this report, which is from July 1, 2022, through June 30, 2023, and will be included in next year’s report. Conclusion Even though there was one MCAR that took place during this fiscal year, the severity of MCAR events in Contra Costa County has declined since the implementation of the ISO. The ISO has improved regulated facilities’ safety programs and operations. CCHHMP has sought assistance from stakeholders, including regulated facilities, workers, and community members, to include the CSB-recommended improvements to the ordinance that the Board of Supervisors adopted in 2014. These further reduce the likelihood of chemical accidents at these industrial facilities. Introduction The Board of Supervisors adopted the ISO due to significant accidents that occurred at oil refineries and chemical plants in the county in the 1990s. The effective date of the ISO was January 15, 1999. The ordinance applies to oil refineries and chemical plants with specified North American Industry Classification System (NAICS) codes that were required to submit a Risk Management Plan to the U.S. EPA and are Program Level 3 Stationary Sources as defined by the U.S. EPA Risk Management Program. The timeline below shows the requirements of the ordinance and various changes to date: 1050 5 RESPONSIBILTIES CCHHMP • May perform individual Root Cause Analysis or other third-party evaluations after an MCAR • Develop and Maintain Safety Plan Guidance Document • Review submitted Safety Plans • Audit every three years after initial ISO/RISO audits • Create Safety Culture Guidance and update as needed STATIONARY SOURCES • Perform Root Cause Analysis after an MCAR • Consider Inherently Safer Systems for new and existing processes, expanded (2014 amendments) to include reviewing during major changes that could result in MCAR occur • Submit Safety Plan every 3 years • Perform Safeguard Protection Analysis [SPA] (2014 Amendments) • Include Maintenance in the Human Factors and Management of Organizational Change Programs (2006 Amendments) • Perform Security Vulnerability Assessments and Safety Culture Assessments (2006 Amendments) • Develop and Track Performance Indicators (2014 Amendments) City of Richmond Industrial Safety Ordinance The Richmond City Council passed its version of the ISO on December 18, 2001. Richmond’s Industrial Safety Ordinance (RISO) mirrors the ISO, currently covering one stationary source: Chevron Richmond Refinery (Chevron). CCHHMP administers the RISO for the city. Previously, the RISO covered the Chemtrade West Richmond Works until they modified their processes such that they are no longer subject to the RISO. There were no RISO audits conducted in this reporting period. CCHHMP receives annual performance updates from Chevron each June. CCHHMP worked with U.S. EPA, Cal OSHA, BAAQMD and CSB in CSB’s independent investigation of the August 6, 2012 incident. CCHHMP is currently working with an oversight committee regarding the incident investigation of the Chevron February 9, 2021, wharf oil spill incident. Regulated Stationary Sources Listing There are a total of four stationary sources covered by the ISO and one stationary source covered by RISO**: • Air Liquide Large Industries Rodeo Hydrogen Plant at Phillips 66 • Air Products at MRC (formerly Shell Martinez Refinery) • PBF Martinez Refining Company – MRC (formerly Shell Martinez Refinery) • Phillips 66 Rodeo Refinery • Chevron Richmond Refinery (RISO) 1051 6 ** Marathon Martinez Renewable Fuels and Air Products at Marathon Plants were idled for the 2022-2023 fiscal year. Chemtrade West Richmond Works modified its processes and is no longer subject to RISO. Status of Safety Plans and Programs Stationary sources were required to initially submit safety plans in 2000 (ISO) and 2003 (RISO) and resubmit every 3 years. Audits have also been completed on the same schedule. The most recent status of each of the regulated stationary sources is given in Tables I and II and includes: • When the latest updated safety plans were submitted • Status of safety plans (complete/incomplete) • When audits were last completed • When public meetings were held on preliminary audit findings in the last 3 years A full summary of all Safety Plan Updates and audits is maintained via database at CCHHMP’s office. Table I Industrial Safety Ordinance (ISO) Stationary Source Status (Most Recent) NAME Safety Plan (SP) Received Safety Plan Complete Audit/ Inspection Audit Public Meeting Air Liquide Large Industries Rodeo 1/10/2023 No 1/5/2022 10/15/2022 Air Products – MRC 7/25/2023 No 9/25/2023 Not yet PBF Martinez Refining Company (MRC) 10/31/2022 Yes 1/8/2024 Not yet Phillips 66 Rodeo Refinery 8/6/2021 Yes 10/24/2022 5/7/2023 Table II Richmond Industrial Safety Ordinance (RISO) Stationary Source Status (Most Recent) NAME Safety Plan (SP) Received Safety Plan Complete Audit/ Inspection Audit Public Meeting Chevron Richmond Refinery 7/22/2021 Yes 4/25/2022 5/7/2023 Locations of the Regulated Stationary Sources Safety Plans Regulated stationary sources are required to update their safety plans at least once every three years. These plans are available for public review at the Hazardous Materials Programs office, 4585 Pacheco Blvd., Suite 100, Martinez. When CCHHMP determines that a safety plan update is complete, before the required 45-day public comment period, the staff places the updated plan in the Contra Costa Library branch or branches closest to the regulated stationary source, so it is easily accessible for public review. Table III lists each safety plan location. 1052 7 Table III Location of Safety Plans – Libraries Regulated Stationary Source Location 1 Location 2 Location 3 Air Liquide Large Industries Rodeo Hazardous Materials Programs Office Rodeo Public Library Crockett Public Library Air Products – MRC Hazardous Materials Programs Office Martinez Public Library PBF Martinez Refining Company (MRC) Hazardous Materials Programs Office Martinez Public Library Phillips 66 Rodeo Refinery Hazardous Materials Programs Office Rodeo Public Library Crockett Public Library Chevron Richmond Refinery (RISO) Hazardous Materials Programs Office Point Richmond Public Library Main Richmond Public Library Effectiveness of Implementation of the Industrial Safety Ordinance Contra Costa Health Hazardous Materials Programs has developed policies, procedures, protocols, and questionnaires to implement the California Accidental Release Prevention (CalARP) Program and the Industrial Safety Ordinance. The policies, procedures, protocols, & questionnaires for these programs are listed below: • Audits/Inspections Policy • Conducting the Risk Management Plan/Safety Plan Completeness Review Protocol • Risk Management Plan Completeness Review Questionnaires • Safety Plan Completeness Review Questionnaires • Conducting Audits/Inspections Protocol • Safe Work Practices Questionnaires • CalARP Program Audit Questionnaires • Safety Program Audit Questionnaires • Conducting Employee Interviews Protocol • Employee Interview Questionnaires • Field Verification Protocols • Covered Process Modification Policy • Public Participation Policy • Dispute Resolution Policy • Reclassification Policy • CalARP Internal Performance Audit Policy • Conducting the Internal Performance Audit • CalARP Internal Audit Performance Audit Submission • Fee Policy • Notification Policy • Unannounced Inspection Policy • Risk Management Plan Public Review Policy Hazardous Materials Programs also developed the Contra Costa County CalARP Program Guidance Document and the Contra Costa County Safety Program Guidance Document, which was updated and reissued to regulated facilities on July 22, 2011. All policies, procedures, protocols, and questionnaires are available through the Hazardous Materials Programs office, and the guidance documents are available electronically at: • https://www.cchealth.org/health-and-safety-information/hazmat-programs/california-accidental-release-prevention- calarp-program/calarp-program-guidance-document and 1053 8 • https://www.cchealth.org/health-and-safety-information/hazmat-programs/industrial-safety-ordinance/iso-guidance- document CCHHMP staff is working with regulated facilities and labor representatives to revise the Safety Program Guidance Document based on audit results and set expectations for compliance with the ordinance. Effectiveness of the Procedures for Records Management CCHHMP has digital files for each stationary source. The files include: 1. Annual status reports 2. Audits & inspections 3. Communications 4. Completeness review 5. Emergency response 6. Incident investigation 7. Trade secret information Digital copies of the files are stored on the Hazardous Materials Programs network and are accessible to the Accidental Release Prevention (ARP) engineers, supervisor, and the Hazardous Materials Program Director. Portable document format (PDF) versions of these files are also available for public viewing at the CCHHMP office. The Accidental Release Prevention Program files contain regulations, policies, information from the U.S. EPA, Cal EPA, CSB, and other information pertinent to the engineers. The risk management and safety plans are received in hard copy, scanned, and kept at the CCHHMP office. Number and Type of Audits and Inspections Conducted Beginning in the winter of 2022, CCHHMP began its next round of required audits at each of the ISO and RISO facilities. This is the ninth round of audits since 2000. In response to the COVID-19 pandemic, CCHHMP developed audit protocols to perform audits both onsite as well as remotely. The one ISO audit conducted during this period was onsite only. When CCHHMP ARP engineers review a safety plan, a notice of deficiencies is issued documenting any changes the stationary source must make before the plan is determined to be complete. The stationary source has up to 90 days to respond. Assigned ARP engineers will work with the stationary source until the plan contains the required changes. When the plan is complete, the ARP engineer will open a public comment period and make the plan available in a public meeting or venue as well as at the public library branch closest to the stationary source. The ARP engineer will respond to all written comments in writing and, when appropriate, use the comments in upcoming audits/inspections of the regulated stationary source. An ARP engineer will issue a Preliminary Audit Findings report after each stationary source audit/inspection. The stationary source will have 90 days to respond, and the ARP engineer will review the response. The stationary source must submit an action plan to correct any uncovered ISO compliance issues, which the ARP engineer will review. If the ARP engineer agrees with the action plan, CCHHMP will issue the Preliminary Audit Findings for public comment and make them available in a public meeting or venue and at the public library branch closest to the stationary source. The ARP engineer will consider comments received during the public comment period and may revise the Preliminary Audit Findings report. When the public review process is complete, the ARP engineer will issue the Final Audit Findings report and respond in writing to any written public comments received. Table I lists the status of each stationary source’s safety plan, audit and inspections of their safety programs, and public meetings. Root Cause Analyses and/or Incident Investigations Conducted by CCHHMP The PBF Martinez Refining Company had an MCAR in November 2022 resulting in 20 -24 tons of powdered catalyst being discharged into the surrounding community. CCHHMP contracted with a consultant to conduct a root cause analysis incident investigation during the fiscal year 2022-2023 although the report was not developed until 2024. 1054 9 It should also be noted that a consultant was hired in 2021 to conduct an independent evaluation of an MCAR at the Chevron Richmond Refinery for their February 9, 2021, Wharf Oil Spill. A report for this independent evaluation was completed in 2023 and a public meeting was held where numerous comments were received. CCHHMP expects to have responses developed to all comments associated with this independent evaluation and present the report to the County Board of Supervisors in 2024. A historical listing of MCAR events starting in 1992 is available at: https://www.cchealth.org/health-and-safety-information/hazmat-programs/hazmat-incident-response/major-accidents-at- chemical-refinery-plants This list also includes major accidents that occurred before the adoption of the ISO. CCHHMP’s Process for Public Participation CCHHMP continues the practice of sharing results of safety plans and preliminary audit findings and receiving public comment about them at community events, as recommended by community members in 2005. Based on a 2012 recommendation from the County Board of Supervisors, CCHHMP also shares ISO annual reports and makes presentations to Community Advisory Panels. Effectiveness of the Public Information Bank The Hazardous Materials Programs website (https://www.cchealth.org/health-and-safety-information/hazardous-materials) includes: Programs Incident Response and Follow-up Resources ISO and RISO HazMat Incident Response Chemical Safety Board Incident Search Land Use Permitting Assistance List of recent incidents CCHHMP Guidance Documents CalARP (Including P4) MCAR Accident History CalARP/ISO/RISO Regulations Underground Storage Tanks Incident Search Database Green Business Program Incident Notification Policy Business Plan 72-hour and 30-day Reports Effectiveness of the Hazardous Materials Ombudsperson The Hazardous Materials Ombudsperson is a conduit for the public to express their concerns about how CCHHMP personnel are performing their duties. Attachment A is a report from the Hazardous Materials Ombudsperson on the effectiveness of the position for this reporting period. Other Program Elements Necessary to Implement and Manage the ISO The CalARP Program is administered in Contra Costa County by CCHHMP. Stationary sources are required to submit risk management plans in addition to ISO safety plans. An ARP engineer reviews the risk management plans and performs CalARP Program audits simultaneously with ISO audits. Annual Accident History Report and Inherently Safer Systems Implemented as Submitted by the Regulated Stationary Sources The ISO requires stationary sources to update their accident history in their safety plans and include how they have used inherently safer processes within the last physical year. Tables IV and V summarize Inherently Safer Systems that have been implemented during this reporting period. Attachment B includes individual reports from the stationary sources that also include the required reporting of four common process safety performance indicators. Table IV Inherently Safer Systems Contra Costa County ISO Stationary Sources 1055 10 (July 2022 – June 2023) Regulated Stationary Source Inherently Safer System Implemented Risk Reduction Level Strategy Air Liquide Large Industries Rodeo No new inherently safer systems have been implemented N/A N/A Air Products – MRC No new inherently safer systems have been implemented N/A N/A PBF Martinez Refining Company (MRC) Designate select check valves as Class I (critical) Check Valves accompanied with annual testing (2 times) Active Moderate Create a procedure associated with the start-up and shutdown of equipment (2 times) Procedural Moderate Install alarms on select equipment combined with operator response (9 times) Active Moderate Require select valve be maintained open to prevent pump deadheading Procedural Moderate Phillips 66 Rodeo Refinery Upgraded gasket material on select valves to minimize corrosion (2 times) Passive Substitute/Simplify Upgraded a fire hydrant to a fire monitor Passive Simplify Upgraded piping to minimize corrosion Passive Substitute Installed block valves on lines with discharge bleed valves to prevent leakage (2 times) Active Moderate Installed tank inlet temperature transmitters on two tanks Active Simplify Replaced a float with a radar tank gauging system Active Simplify Updated high-level alarms and high-level safe operating limits on a tank Active Simplify Added a high NOx alarm on a heater and linked alarm to provide email notifications to plant personnel Active Simplify Updated alarms and limits within MP-30 and U-228 based on internal 2022 audit Procedural Simplify Table V Inherently Safer Systems Richmond ISO Stationary Sources (July 2022 – June 2023) Regulated Stationary Source Inherently Safer System Implemented Risk Reduction Level Strategy Chevron Richmond Refinery (RISO) Upgraded pump to dual seals to eliminate loss of containment from seal failure Inherent Eliminate/Moderate Implemented multiple pump seal upgrades to reduce loss of containment from seal failure Passive Moderate Upgraded valve to stabilize flow to a knockout drum Passive Simplify Removed an automated pump start system to reduce the potential to damage the pump on low flow Active Updated inspection strategy to monitor for dead leg corrosion on select piping Procedural Updated sulfiding procedures to use a different fluid that is heavier and less volatile Procedural Status of the Incident Investigations, including the Root Cause Analyses Conducted by the Regulated 1056 11 Stationary Sources The ISO requires regulated stationary sources to conduct an incident investigation including a root cause analysis (RCA) after each MCAR incident. MCAR incidents meet the definition of a Level 3 or Level 2 incident in the Community Warning System incident level classification system defined in the Hazardous Materials Incident Notification Policy, as determined by Contra Costa Health; or result in the release of a regulated substance and meet one or more of the following criteria: • Results in one or more fatalities • Results in at least 24 hours of hospital treatment of three or more persons • Causes on- and/or off-site property damage (including cleanup and restoration activities) initially estimated at $500,000 or more. On-site estimates shall be performed by the regulated stationary source. Off-site estimates shall be performed by appropriate agencies and compiled by the department. • Results in a vapor cloud of flammables and/or combustibles that is more than 5,000 pounds. The regulated stationary source is required to submit a report to CCHHMP 30 days after the root cause analysis is complete. There was one MCAR incident that occurred within this reporting period in Contra Costa County at an ISO facility. This incident, MRC Catalyst Release in November 2022, resulted in the submittal of a root cause analysis report submitted to CCHHMP. This report can be found at: https://www.cchealth.org/home/showpublisheddocument/28722/638344494921470000 Major Chemical Accidents or Releases CCHHMP analyzed the number and severity of MCARs that occurred since the implementation of the ISO: • Severity Level III — Resulted in a fatality, serious injuries or major on-site and/or off-site damage. • Severity Level II — Resulted in an impact to the community or could easily have become a Level III incident if the situation was slightly different, or it is a recurring type of incident at that facility. • Severity Level I — Resulted in no or minor injuries, no or slight impact to the community, and no or minor on-site damage. These charts show MCARs from 1999 through June 30, 2023, for all stationary sources in Contra Costa County. The charts include MCARs at stationary sources only, none that occurred during transportation. 0 2 4 6 8 10 12 Number of MCAR'sYear MAJOR CHEMICAL ACCIDENTS AND RELEASES Severity Level III Severity Level II Severity Level I 1057 12 Legal Enforcement Actions Initiated by Contra Costa Health Hazardous Materials Programs As part of the enforcement of the ISO and CalARP Program, CCHHMP staff may issue notices of deficiency in the safety and risk management plans of ISO-regulated facilities and may issue audit findings detailing what a stationary source is required to change to come into compliance with the regulations. CCHHMP referred a case to the District Attorney associated with the lack of proper notification of the MRC November 2022 MCAR incident. The District Attorney is working on this case although no legal enforcement actions took place on any ISO facility during this reporting period. Penalties Assessed as a Result of Enforcement No penalties have been assessed in this period for noncompliance with the ISO. Total Fees, Service Charges, and Other Assessments Collected Specifically for the ISO/RISO Fees charged for the ISO/RISO cover the time ARP engineers use to enforce the ordinance, the position of the Hazardous Materials Ombudsperson, outreach material, and a portion of the overhead for CCHHMP. Fees charged for administering this ordinance for fiscal year 2022–2023 total $601,809. Total Personnel and Personnel Years Used by the Hazardous Materials Programs to Implement the Industrial Safety Ordinance ARP engineers review resubmitted Safety Plans, prepare and present information for public meetings, perform audits of stationary sources for compliance with both the CalARP Program and ISO, and do follow-up work after MCARs. During the current reporting period: Approximately 5550 hours total of CCHHMP personnel time was spent on the ISO/RISO during the current reporting period. This includes hours spent performing on-site audit activities, reviewing and updating information for the website, performing safety plan reviews, follow-up of deficiencies from audits or plan reviews, preparing materials for presentations and/or public meetings, working with oversight committees, and participating in investigations (including Root Cause Analysis). This also includes time in activities specifically related to the MRC November 2022 MCAR, including the Safety Inspection, public 0 2 4 6 8 10 12 1999 2000 2001 2002 2003 20042005 2006 2007 2008 2009 2010 20112012 2013 2014 2015 2016 2017 20182019 2020 2021 2022 Total MCARS vs ISO/RISO MCARS Total MCARs Total ISO MCARs Total RISO MCARS 1058 13 meetings, and Oversight Committee meetings. The total does not include Ombudsperson time spent preparing for public meetings, working with engineers on questions arising from the ISO/RISO, and answering questions from the public on the ISO/RISO. Comments from Interested Parties Regarding the Effectiveness of the Industrial Safety Ordinance No comments were received by CCHHMP regarding ISO or RISO during the current reporting period. It should be noted that CCHHMP held public meetings associated with the Chevron Wharf Oil Spill MCAR and the MRC Catalyst Release MCAR after the current reporting period. Any comments related to the effectiveness of the ISO from these meetings will be shared in next year’s report. The Impact of the ISO on Improving Industrial Safety The ISO is one of four programs that work together to reduce the risk of accidental release from a regulated stationary source that could impact communities in Contra Costa County. Those programs are: • The Process Safety Management Program administered by Cal/OSHA • The federal Accidental Release Prevention Program administered by the U.S. EPA • The California Accidental Release Prevention Program administered by CCHHMP • The Richmond Industrial Safety Ordinance, also administered by CCHHMP. Each of the programs is very similar in requirements. On October 1, 2017, California petroleum refineries were required to comply with the requirements of CalARP Program 4 and OSHA PSM for refineries. Both are based on the ISO. CalARP Program 3 differs from the federal Accidental Release Prevention Program in the following ways: • The number of chemicals regulated • The threshold quantity of these chemicals • An external events analysis, including seismic, and security and vulnerability analysis, is required • Additional information to be included within the Risk Management Plan • CCHHMP is required to audit and inspect stationary sources at least once every three years • The interaction required between the stationary source and CCHHMP. The ISO differs from CalARP Program 3, which the chemical facilities are required to follow, in the following ways: • Stationary sources are required to include a root cause analysis with the incident investigations for Major Chemical Accidents or Releases • The stationary sources are required to consider inherently safer systems for existing processes, in the development and analysis of recommended action items identified in a process hazard analysis, as part of the management of change review, as part of an incident investigation or root cause analysis development of recommendation, and during the design of new processes, process units and facilities. • All of the processes at the regulated stationary sources are covered. • The implementation of a Human Factors Program evaluation of latent conditions in existing units, operating and maintenance procedures, root cause analysis, and process hazard analysis • Managing changes in the organization for operations, maintenance, health and safety, and emergency response • A requirement that the stationary sources perform a Security and Vulnerability Analysis and test the effectiveness of the changes made as a result of the Security and Vulnerability Analysis • The stationary sources perform Safety Culture Assessments • Conduct, document, and complete safeguard protection analysis associated with process hazard analysis to reduce catastrophic releases. • Use and reporting of process safety performance indicators in the annual performance review and evaluation report. 1059 14 The major program differences of ISO from CalARP Program 4 and PSM for Refineries is that the Program 4 requirements identify: • Mechanical Integrity must include an assessment of Damage Mechanism Review based on operating history and industry experience. • Process Hazard Analysis must include a review of the Damage Mechanism Review report compiled as part of process safety information. • Contractor and any subcontractors use a skilled and trained workforce pursuant to Health and Safety Code Section 25536.7 • Require a management system with specific requirements for managing and communicating recommendations from the prevention program elements. • Require a Stop Work procedure and an anonymous hazard reporting system. The Safety Culture Assessment guidance chapter was finalized in November 2009. The Industrial Safety Ordinance Guidance Document was updated to reflect all the updates in September 2010. The Accidental Release Prevention Engineers have participated with the Center for Chemical Process Safety in developing the second edition of Inherently Safer Chemical Processes, a book that is referenced in the ordinance and with the Center for Chemical Process Safety on developing process safety metrics for leading and lagging indicators. CCHHMP also participated in developing the third edition of CCPS: Inherently Safer Chemical Processes to further clarify and promote the practice and consideration of Inherently Safer Systems. The success of Contra Costa’s programs at reducing MCARs and improving facility safety practices have been frequently cited as exemplary or model policies within the regulatory community: • Contra Costa County was recognized as an alternative model for doing process-safety inspections by the CSB in its report on a 2005 refinery accident in Texas City, TX. The board also mentioned Contra Costa in its DVD, “Anatomy of a Disaster: Explosion at BP Texas City Refinery,” as a model resource. • CSB Chair Carolyn W. Merritt also recognized Contra Costa County in testimony to the House of Representatives Committee on Education and Labor. • Senator Barbara Boxer, during a 2007 hearing to consider John Bresland’s nomination to chair of the CSB Board, asked Mr. Bresland about the Contra Costa County program for process safety audits of refineries and chemical companies. • In its final investigation report of a 2008 incident at the Bayer Crop Science Institute in West Virginia, the CSB recommended that regulatory agencies in the area audit their chemical facilities using Contra Costa County’s process. CCHHMP staff and a representative from the local United Steelworkers Union were part of a panel when the CSB presented this report to the Kanawha Valley community. • CCHHMP was asked to give testimony at a June 2010 hearing on “Workplace Safety and Worker Protections in the Gas and Oil Industry” before the U.S. Senate Committee on Health, Education, Labor, and Pensions Subcommittee on Employment and Workplace Safety regarding the success of Accidental Release Prevention Programs in place in Contra Costa County. • In September 2012, CCHMP was asked to present at the “Expert Forum on the Use of Performance-based Regulatory Models in the U.S. Oil and Gas Industry: Offshore and Onshore” in Texas City, Texas to share the regulatory experience at Contra Costa County and give testimony on how local, state and federal agencies can work together and have an unprecedented alignment on regulations that is required for the same facilities. This meeting was spearheaded by the federal Occupational Safety and Health Administration and attended by the Bureau of Safety and Environmental Enforcement, U.S. Coast Guard, U.S. EPA, Pipeline and Hazardous Materials Safety Administration, United Steelworkers, American Petroleum Institute, academia and industry representatives. • CCHHMP staff also testified at a June 2013 hearing on “Oversight of Federal Risk Management and Emergency Planning Programs to Prevent and Address Chemical Threats, Including the Events Leading up to the Explosions in West, TX and Geismar, LA” before the U.S. Senate’s Committee on Environment and Public Works. 1060 15 1061 16 ATTACHMENT A HAZARDOUS MATERIALS OMBUDSMAN EVALUATION January 1, 2023 – December 31, 2023 1062 17 Hazardous Materials Ombudsman Evaluation January 1, 2023 – December 31, 2023 Introduction On July 15, 1997 the Contra Costa County Board of Supervisors authorized creation of an Ombudsman position for the County’s Hazardous Materials Programs. The first Hazardous Materials Ombudsman began work on May 1, 1998. The Contra Costa County Board of Supervisors adopted an Industrial Safety Ordinance on December 15, 1998. Section 450-8.022 of the Industrial Safety Ordinance requires the Health Services Department to continue to employ an Ombudsman for the Hazardous Materials Programs. Section 450-8.030(B)(vii) of the Industrial Safety Ordinance requires an annual evaluation of the effectiveness of the Hazardous Materials Ombudsman, with the first evaluation to be completed on or before October 31, 2000. The goals of section 450-8.022 of the Industrial Safety Ordinance for the Hazardous Materials Ombudsman are: • To serve as a single point of contact for people who live or work in Contra Costa County regarding environmental health concerns, and questions and complaints about the Hazardous Materials Programs. • To investigate concerns and complaints, facilitate their resolution, and assist people in gathering information about programs, procedures, or issues. • To provide technical assistance to the public. • The Hazardous Materials Ombudsman currently accomplishes these goals through the following program elements: • Continuing an outreach strategy so that the people who live and work in Contra Costa County can know about and utilize the program. • Investigating and responding to questions and complaints, and assisting people in gathering information about programs, procedures, or issues. • Participating in a network of environmental programs for the purpose of providing technical assistance. This evaluation covers the period from January 1, 2023 through December 30, 2023 for the Hazardous Materials Ombudsman program. The effectiveness of the program shall be demonstrated by showing that the activities of the Hazardous Materials Ombudsman meet the goals established in the Industrial Safety Ordinance. Program Elements 1. Continuing an Outreach Strategy This period efforts were focused on maintaining the outreach tools currently available. The web page was maintained for the program as part of Contra Costa Health Services web site. This page contains information about the program, links to other related web sites, and information about upcoming meetings and events. A toll-free phone number is published in all three Contra Costa County phone books in the Government section. Investigating and Responding to Questions and Complaints, and Assisting in Information Gathering During this period, the Hazardous Materials Ombudsman received 110 information requests. Over 95 percent of these requests occurred via the telephone and have mainly been requests for information about environmental issues. Requests via e-mail are slowly increasing, mainly through referrals from Health Services main web page. Most of these requests concern problems around the home such as asbestos removal, household hazardous waste disposal, pesticide misuse, mold and lead contamination. This year, due to the catalyst release from the MRC facility in Martinez in November, 2022, many of the calls were about the health impacts of the Catalyst, especially the safety of eating fruits and vegetables from gardens. Information requests about environmental issues received via the telephone were generally responded to within one business day of being received. Many of the information requests were answered during the initial call. Some requests 1063 18 required the collection of information or written materials that often took several days to compile. Telephone requests were responded to by telephone unless written materials needed to be sent as part of the response. The Ombudsman responded to one formal complaint about the Hazardous Materials Program concerning their decision to refer potential violations of the County’s Hazardous Materials Notification policy by MRC for the November, 2022 catalyst release to the District Attorney. The Ombudsman continued to provide assistance to a group of residents concerned about a DTSC cleanup of a contaminated site in North Richmond. Participating in a Network of Environmental Programs for the Purpose of Providing Technical Assistance. Technical assistance means helping the public understand the regulatory, scientific, political, and legal aspects of issues. It also means helping them understand how to effectively communicate their concerns within these different arenas. This year, the Ombudsman continued to staff a number of County programs and participate in other programs to be able to provide technical assistance to the participants and the public. CAER (Community Awareness and Emergency Response) - This non-profit organization addresses industrial accident prevention, response and communication. The Ombudsman participated in the Emergency Notification subcommittee of CAER. Hazardous Materials Commission - In 2001, the Ombudsman took over as staff for the Commission. As staff to the Commission, the Ombudsman conducts research, prepared reports, drafts letters and provides support for 3 monthly Commission meetings. In 2023, the Commission recommended to the Board of Supervisors that they support the development of the AIA model web page, recommended to the Board of Supervisors that they support AB 1238 related to the development of Alternative Minimum Standards for solar panels, developed a letter of support for DCD applications for brownfield remediation grants, worked with Contra Costa CAER to distribute Pipeline Emergency Preparedness brochures to schools in Contra Costa County, appointed 2 student interns for the 2023/2024 school year, recommended candidates to the Board of Supervisors for the General Public and Environmental Organization seats and conducted annual meetings with all five members of the Board of Supervisors. Asthma Mitigation Program – The Ombudsman participated in the Public Health Department’s Asthma Mitigation Program as a resource on environmental health issues. The Ombudsman served on the Technical Advisory Board for RAMP, the Regional Asthma Management Prevention program. The Ombudsman also participated in presentations on the Asthma Mitigation Program for an EPA National Webinar, for a California Department of Public Health Chronic Disease workgroup, for a UC Berkeley meeting on Climate Change and Heat and for a MCE’s Community Power Coalition meeting. The Ombudsman facilitated the completion of two grants to provide asthma trigger mitigations and energy efficiency improvements to Contra Costa Health Plan Medi-Cal clients with poorly controlled asthma. The Ombudsman partnered with staff from MCE, AEA, the Department of Conservation and Development and the Contra Costa Health Plan to implement this program. One grant was for three years and $528,000 from the Sierra Health Foundation and the other was for three years and $100,000 from the Bay Area Air Quality Management District. The Ombudsman also continued to manage a two-year EPA grant for $200,000 to provide two community health clinics, Lifelong and La Clinica, funding to provide asthma trigger education and mitigations to their clients. The Ombudsman also facilitated the Bay Area Healthy Homes Initiative (BAHHI) grant from the Bay Area Air Quality Management District for 2 years and $240,000 that provided asthma trigger mitigations and energy efficiency improvements to Contra Costa Health Plan Medi-Cal clients with poorly controlled asthma near mobile sources of pollution. The Ombudsman also implemented a grant from the Air Quality Management District to distribute portable home air purifiers and replacement filters for Contra Costa Medi-Cal patients through the Public Health Nursing program and soon through the Youth Ambassador program. 1064 19 The Ombudsman continued to participate in the California Healthy Homes Collaborative workgroups on Habitability and Indoor Air Quality. Climate Change Program - During this period the Ombudsman provided technical assistance to the Public Health Department on a variety of climate change issues. The Ombudsman participated in a Public Health workgoup to update the Climate Action Plan and the General Plan and represented the Health Department of the County Climate Action Task Force. Health Careers Pathways – The Ombudsman served as a mentor to a High School Student as part of the Health Careers Pathways summer internship program. AB 617 – In March, 2023 the Ombudsman began representing the Health Department on the AB 617 Community Steering Committee for the Richmond/North Richmond/San Pablo area. This committee was empowered by the Bay Area Air Quality Management District to develop a Community Emission Reduction Plan for the area. The Ombudsman served on the Public Health and Fuel Refining committees and well as on full Steering Committee. The Hazardous Materials Ombudsman also attended workshops, presentations, meetings and trainings on a variety of environmental issues to be better able to provide technical assistance to the public. Topics included Environmental Justice, Air Quality, water quality, toxic chemicals, and asthma. Program management The Hazardous Material Ombudsman reported to the Climate and Health Officer until he retired in March, 2023. After that, the Ombudsman reported to the Deputy Director of Contra Costa Health Services. The Ombudsman participated on the Health Department’s CoCo Cool management team. Goals for 2024 In this period, the Ombudsman will provide essentially the same services to Contra Costa residents as was provided in the last period until he retires at the end of April, 2024. The Ombudsman will continue to respond to questions and complaints about the actions of the Hazardous Materials Program; answer general questions that come from the public and assist them in understanding regulatory programs; staff the Hazardous Materials Commission; support the Health Department on Climate Change issues; participate in the CAER Emergency Notification committee; participate in the Health Department’s Co Co Cool meetings; represent the Health Department in the AB 617 process; and facilitate the completion of the EPA asthma grant, the BAHHI grant and the Air District grant distributing portable air purifiers to MediCal clients. 1065 20 ATTACHMENT B HAZARDOUS MATERIALS COUNTY REGULATED SOURCES ANNUAL PERFORMANCE July 1, 2022 – June 30, 2023 1066 HAZARDOUS MATERIALS PROGRAMS Title: INDUSTRIAL SAFETY ORDINANCE ANNUAL PERFORMANCE REVIEW AND EVALUATION Document No.: Date Effective: Page: 1 of 4 Policy Document Owner: Approved By: Revision No.: 1 Annual Performance Review and Evaluation Submittal June 30, 2023 *Attach additional pages as necessary 1. Name and address of Stationary Source: Air Liquide Rodeo Hydrogen Plant, 1391 San Pablo Ave, Rodeo, CA 94572 2. Contact name and telephone number (should CCHMP have questions): Nidhi Jacob (281-917-3895) 3. Summarize the status of the Stationary Source’s Safety Plan and Program (450-8.030(B)(2)(i)): This facility utilizes the programs and procedures identified in the ISO Safety Program/Plan. Additionally, the site is in regular communication with the county regarding action items, and any other updates in general. 4. Summarize Safety Plan updates (i.e., brief explanation of update and corresponding date) (450-8.030(B)(2)(ii)): RODEO HYDROGEN PRODUCTION FACILITY INDUSTRIAL SAFETY PLAN - Periodic review and updates made to suffice action item A26-02 from Contra Costa Audit 2022, RODEO SMR INHERENTLY SAFETY SYSTEMS POLICY - Additions include: ISS review needs to be done during development of PHA action items, ISS review to be completed during different phases of a project, ISS to be performed on any major change resulting from investigation of an incident that could have reasonably led to MCAR, to review if existing and new technologies previously not considered for a project could make it inherently safer, RODEO SMR EMERGENCY ACTION PLAN - Updated contact list in the EAP 5. List of locations where Safety Plans are/will be available for review, including contact telephone numbers if the source will provide individuals with copies of the document (450-8.030(B)(2)(ii)): CCHHMP Office at 4585 Pacheco Boulevard, Suite 100, Martinez; Rodeo and Crockett Library (libraries closest to the stationary source). 6. Provide any additions to the annual accident history reports (i.e. updates) submitted pursuant to Section 450- 8.016(E)(2) of County Ordinance 98-48 (450-8.030(B)(2)(iii)) (i.e., provide information identified in Section 450-8.016(E)(1) for all major chemical accidents or releases occurring between the last annual performance review report and the current annual performance review and evaluation submittal (12-month history)): There were no major chemical accidents or releases in the past 12 months 7. Summary of each Root Cause Analysis (Section 450-8.016(C)) including the status of the analysis and the status of implementation of recommendations formulated during the analysis (450-8.030(B)(2)(iv)): There were no major chemical accidents or releases in the past 12 months 8. Summary of the status of implementation of recommendations formulated during audits, inspections, Root Cause Analyses, or Incident Investigations conducted by the Department (450-8.030(B)(2)(v)): There were no major chemical accidents or releases in the past 12 months 9. Summary of inherently safer systems implemented by the source including but not limited to inventory reduction (i.e., intensification) and substitution (450-8.030(B)(2)(vi)): All MOCs are reviewed using ISS evaluation and change methodology. 10. Summarize the enforcement actions (including Notice of Deficiencies, Audit Reports, and any actions turned over to the Contra Costa County District Attorney’s Office) taken with the Stationary Source pursuant to Section 450-8.028 of County Ordinance 98-48 (450-8.030(B)(2)(vii)): There were no enforcement actions during this period. 1067 HAZARDOUS MATERIALS PROGRAMS Title: INDUSTRIAL SAFETY ORDINANCE ANNUAL PERFORMANCE REVIEW AND EVALUATION Document No.: Date Effective: Page: 2 of 4 Policy Document Owner: Approved By: Revision No.: 1 11. Summarize total penalties assessed as a result of enforcement of this Chapter (450-8.030(3)): No penalties have been assessed against this facility. 12. Summarize the total fees, service charges, and other assessments collected specifically for the support of the ISO (450-8.030(B)(4)): The total CalARP Program fees for the six facilities subject to the Industrial Safety Ordinance were $701,192. The total Industrial Safety Ordinance program fees for these six facilities were - $632,852. (NOTE: These fees include those for the County and City of Richmond ISO facilities) 13. Summarize total personnel and personnel years utilized by the jurisdiction to directly implement or administer this Chapter (450-8.030(B)(5)): 3210 hours were used to audit/inspect and issue reports on the Risk Management Chapter of the Industrial Safety Ordinance. 14. Copies of any comments received by the source (that may not have been received by the Department) regarding the effectiveness of the local program that raise public safety issues(450-8.030(B)(6)): 15. Summarize how this Chapter improves industrial safety at your stationary source (450-8.030(B)(7)): This chapter reinforces the need to maintain, follow and continuously improve our structured safety program to help ensure the safety of our employees and the communities in which we operate. 16. List examples of changes made at your stationary source due to implementation of the Industrial Safety Ordinance (e.g., recommendations from PHA’s, Compliance Audits, and Incident Investigations in units not subject to CalARP regulations; recommendations from RCA’s) that significantly decrease the severity or likelihood of accidental releases: Human Factor review for SOPs were completed by December 2022, LCC reviews and Procedural HAZOPs were completed for selected SOPs in 2022. 17. Summarize the emergency response activities conducted at the source (e.g., CWS or TEN activation) in response to major chemical accidents or releases Emergency Action Plan Drill was conducted in Aug 2022 with Rodeo-Hercules Fire Dept, P66 Emergency Response, CCHS, Air Liquide HSE and Operational team. Fire Department battalions conducted training for their teams at our following the drill as well. 18. Date the last Safety Culture Assessment was completed: October – November 2019 19. Date the results of the Safety Culture Assessment were reported to the workforce and management: December 2019 20. Answer the following regarding the Safety Culture Evaluation Previous to the one listed in 18: • Survey method: 34 Question Survey with contractors & operations personnel • Areas of improvements being addressed: None based on the survey results. Following safe work culture is strongly exhibited at the Rodeo SMR • Action Plan made Progress on the identified areas of improvement?: (Yes or No) N/A o If Yes, did the improvements meet the goals and if not was the action plan amended to address what is being done to meet the goals? N/A o If No, has a new action plan been developed to address the identified areas of improvement? (Yes or No) N/A 1068 HAZARDOUS MATERIALS PROGRAMS Title: INDUSTRIAL SAFETY ORDINANCE ANNUAL PERFORMANCE REVIEW AND EVALUATION Document No.: Date Effective: Page: 3 of 4 Policy Document Owner: Approved By: Revision No.: 1 21. Have milestones and metrics been developed to determine how the Safety Culture Assessment actions are being implemented? Yes or if not, Why not? Yes, metrics have been developed as a response to an action item from CCCHS. 22. Describe the process in place that includes employees and their representatives that will determine if the action items effectively changed the expected culture items: The processes include CCHS ISO & Safety Plan audits, the inclusion of LCC & ISS within the ISO program, and organizations PSM efforts internal to Air Liquide 23. Date of the mid-cycle progress evaluation: N/A o Did the action plan (for no 18) make progress on the identified areas of improvement? Yes or if not, has a new action pan been developed? (Yes or No) N/A 24. If a mid-cycle progress evaluation was performed during this reporting year, describe the process that included participation of employees or their representatives that determined whether the action items effectively changed the expected culture items: N/A 25. Common Process Safety Performance Indicators: a. Overdue inspection for piping and pressure vessels based on total number of circuits: Month Jan Feb March April May June July Aug Sept Oct Nov Dec Total Overdue 23 23 23 23 23 23 23 23 23 23 23 24 24 Repeat 23 23 23 23 23 23 23 23 23 23 23 24 24 Total number of circuits: 187 circuits 36 vessels Total number of annual planned circuit inspection: 12 circuits and 12 vessel inspections deferred till Q1 2024 due to Low risk of failure based on RBI study. Deferral letter attached b. Past due PHA recommended actions, includes seismic and LCC recommended actions Month Jan Feb March April May June July Aug Sept Oct Nov Dec Total Overdue 0 0 0 0 0 0 0 0 0 0 0 0 0 Repeat 0 0 0 0 0 0 0 0 0 0 0 0 0 c. Past due Investigation recommended actions for API/ACC Tier1 and Tier 2 incidents. Month Jan Feb March April May June July Aug Sept Oct Nov Dec Total Overdue 0 0 0 0 0 0 0 0 0 0 0 0 0 Repeat 0 0 0 0 0 0 0 0 0 0 0 0 0 d. API/ACC Tier 1 and Tier 2 Incidents and rates starting 2011 Year 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 No. Tier 1 LOPC 0 0 0 0 0 0 0 0 0 0 0 0 Incident rate for Tier 1 0 0 0 0 0 0 0 0 0 0 0 0 Refinery or Industry Rate1 0 0 0 0 0 0 0 0 0 0 0 0 Refinery or Industry Mean 2 0 0 0 0 0 0 0 0 0 0 0 0 Tier 2 LOPC 0 0 0 0 0 0 0 0 0 0 0 0 Incident rate for Tier 2 0 0 0 0 0 0 0 0 0 0 0 0 Refinery Rate 1 0 0 0 0 0 0 0 0 0 0 0 0 Refinery Mean 2 0 0 0 0 0 0 0 0 0 0 0 0 1Petroleum refineries to report publicly available refinery rate for API Tier 1 and Tier 2 classification. Chemical plants to report publicly available mean only for ACC Tier 1 1069 HAZARDOUS MATERIALS PROGRAMS Title: INDUSTRIAL SAFETY ORDINANCE ANNUAL PERFORMANCE REVIEW AND EVALUATION Document No.: Date Effective: Page: 4 of 4 Policy Document Owner: Approved By: Revision No.: 1 2Petroleum refineries to report publicly available refinery mean for API Tier 1 and Tier 2 classification. Chemical plants to report publicly available mean only for ACC Tier 1 26. Process Safety Performance Indicators for refineries only: I. Number of Major Incidents in 2022: None II. The number of temporary piping and equipment repairs that are installed on hydrocarbon and high energy utility systems that are past their date of replacement with a permanent repair: Month Jan Feb March April May June July Aug Sept Oct Nov Dec Total Total* 0 0 0 0 0 0 0 0 0 0 0 0 0 Overdue 0 0 0 0 0 0 0 0 0 0 0 0 0 Repeat 0 0 0 0 0 0 0 0 0 0 0 0 0 *the total number of temporary piping and equipment repairs installed on hydrocarbon and high energy utility systems. 1070 HAZARDOUS MATERIALS PROGRAMS Title: INDUSTRIAL SAFETY ORDINANCE ANNUAL PERFORMANCE REVIEW AND EVALUATION Document No.: Date Effective: Page: 1 of 5 Policy Document Owner: Approved By: Revision No.: 1 Annual Performance Review and Evaluation Submittal June 30, 2023 *Attach additional pages as necessary 1. Name and address of Stationary Source: Martinez Refining Company 3485 Pacheco Blvd., Martinez, CA 94553 2. Contact name and telephone number (should CCHMP have questions): Ken Axe: (925) 313-5371 3. Summarize the status of the Stationary Source’s Safety Plan and Program (450-8.030(B)(2)(i)): Public notice for MRC’s current Safety Plan ended on May 31, 2023, without comment. The next revision is due August 23, 2025. 4. Summarize Safety Plan updates (i.e., brief explanation of update and corresponding date) (450-8.030(B)(2)(ii)): The most recent Safety Plan update was made in 2022 to address a finding from the audit conducted by CCHS in 2021. The update entailed clarifying the relationship and distinctions between ISSA and HCA. 5. List of locations where Safety Plans are/will be available for review, including contact telephone numbers if the source will provide individuals with copies of the document (450-8.030(B)(2)(ii)): CCHHMP Office at 4585 Pacheco Boulevard, Suite 100, Martinez; Martinez Library (library closest to the stationary source). 6. Provide any additions to the annual accident history reports (i.e. updates) submitted pursuant to Section 450- 8.016(E)(2) of County Ordinance 98-48 (450-8.030(B)(2)(iii)) (i.e., provide information identified in Section 450-8.016(E)(1) for all major chemical accidents or releases occurring between the last annual performance review report and the current annual performance review and evaluation submittal (12-month history)): An MCAR occurred at the Catalytic Cracking Unit (CCU) from about 8:30 on the evening of November 24, 2022, until about 4 AM on November 25, based on differential pressure measurements at the Fourth Stage Separator. Between 20 and 24 tons of spent catalyst carried over from the CCU Regenerator through the CO Boiler stacks to atmosphere. Regenerated spent catalyst consists substantially of kaolin (clay mineral), aluminum oxide, and amorphous silica, with small amounts of various heavy metals (tens to hundreds of micrograms of metal per gram of spent catalyst). During the release, wind speeds varied from 0 to 4 mph, the wind direction was out of the Southeast (toward the Northwest), and there was no precipitation. On-site impacts were not observed. There was no knowledge of off-site deposition of spent catalyst during the release, and evidence of off-site deposition was not observed until the morning of November 25 (although it was not identified as spent catalyst until later). Because there was no knowledge of deposition of catalyst off-site, no off-site response was initiated. As feed was being reintroduced to the CCU, the pressure in the Reactor increased, and the difference in pressure between the Reactor and Regenerator also increased, driving the catalyst level in the Regenerator higher. When the catalyst level in the Regenerator became too high, the separators were unable to continue effectively disengaging large catalyst particles from the gas stream flowing to the CO Boilers. The root causes of the high catalyst level in the Regenerator were: insufficient adjustments to the pressure control valve to increase the pressure in the Regenerator relative to Reactor pressure; and insufficient adjustments to the Stripper slide valve to reduce flow of catalyst into the Regenerator. Eleven actions were generated as a result of investigating this MCAR. The actions will result in changes to process controls, operating procedures, and training. Three of the actions have already been implemented, and the remaining eight will be completed by July 31, 2023. 1071 HAZARDOUS MATERIALS PROGRAMS Title: INDUSTRIAL SAFETY ORDINANCE ANNUAL PERFORMANCE REVIEW AND EVALUATION Document No.: Date Effective: Page: 2 of 5 Policy Document Owner: Approved By: Revision No.: 1 7. Summary of each Root Cause Analysis (Section 450-8.016(C)) including the status of the analysis and the status of implementation of recommendations formulated during the analysis (450-8.030(B)(2)(iv)): An RCA was completed for the MCAR summarized in item 6 of this submittal. Eleven actions were generated as a result of the RCA. Three of the actions have already been implemented, and the remaining eight will be completed by July 31, 2023. 8. Summary of the status of implementation of recommendations formulated during audits, inspections, Root Cause Analyses, or Incident Investigations conducted by the Department (450-8.030(B)(2)(v)): 60 actions resulted from the ISO/CalARP audit conducted by CCHS between January 25 and March 3, 2021, including 28 Ensures and 32 Considers. All 60 actions have been implemented. 9. Summary of inherently safer systems implemented by the source including but not limited to inventory reduction (i.e., intensification) and substitution (450-8.030(B)(2)(vi)): See Attachment 1. 10. Summarize the enforcement actions (including Notice of Deficiencies, Audit Reports, and any actions turned over to the Contra Costa County District Attorney’s Office) taken with the Stationary Source pursuant to Section 450-8.028 of County Ordinance 98-48 (450-8.030(B)(2)(vii)): There were no enforcement actions during this period. 11. Summarize total penalties assessed as a result of enforcement of this Chapter (450-8.030(3)): No penalties have been assessed against this facility. 12. Summarize the total fees, service charges, and other assessments collected specifically for the support of the ISO (450-8.030(B)(4)): The total CalARP Program fees for the six facilities subject to the Industrial Safety Ordinance were $701,192. The total Industrial Safety Ordinance program fees for these six facilities were - $632,852. (NOTE: These fees include those for the County and City of Richmond ISO facilities) 13. Summarize total personnel and personnel years utilized by the jurisdiction to directly implement or administer this Chapter (450-8.030(B)(5)): 3210 hours were used to audit/inspect and issue reports on the Risk Management Chapter of the Industrial Safety Ordinance. 14. Copies of any comments received by the source (that may not have been received by the Department) regarding the effectiveness of the local program that raise public safety issues(450-8.030(B)(6)): None received. 15. Summarize how this Chapter improves industrial safety at your stationary source (450-8.030(B)(7)): MRC has integrated requirements of the Industrial Safety Ordinance into our Process Safety Management System; in the context of our Process Safety Management System, the ISO requirements drive continual improvement in our HSE performance. 16. List examples of changes made at your stationary source due to implementation of the Industrial Safety Ordinance (e.g., recommendations from PHA’s, Compliance Audits, and Incident Investigations in units not subject to CalARP regulations; recommendations from RCA’s) that significantly decrease the severity or likelihood of accidental releases Examples of changes made to the stationary source during the reporting year are summarized in Attachment 1 (see question 9). 17. Summarize the emergency response activities conducted at the source (e.g., CWS or TEN activation) in response to major chemical accidents or releases: There was one MCAR (summarized in item 6) in the 1072 HAZARDOUS MATERIALS PROGRAMS Title: INDUSTRIAL SAFETY ORDINANCE ANNUAL PERFORMANCE REVIEW AND EVALUATION Document No.: Date Effective: Page: 3 of 5 Policy Document Owner: Approved By: Revision No.: 1 reporting period. Offsite response activities consisted of visual determination of areas where spent catalyst was deposited on surfaces, and wipe sampling of the deposits on surfaces. 18. Date the last Safety Culture Assessment was completed: Last SCA completed 3/31/2019; survey already conducted in 2023, SCA to be completed later in 2023. 19. Date the results of the Safety Culture Assessment were reported to the workforce and management: 4/10-22/2019 20. Answer the following regarding the Safety Culture Evaluation Previous to the one listed in 18:  Survey method: Questionnaire (on-line and paper)  Areas of improvements being addressed: Near miss/incident reporting; Safety communication  Action Plan made Progress on the identified areas of improvement?: (Yes or No) o If Yes, did the improvements meet the goals and if not was the action plan amended to address what is being done to meet the goals? New metrics introduced and tracked; on track to meet goals o If No, has a new action plan been developed to address the identified areas of improvement? (Yes or No) 21. Have milestones and metrics been developed to determine how the Safety Culture Assessment actions are being implemented? Yes or if not, Why not? Yes; strengthened and formalized in response to finding in 2021 audit. 22. Describe the process in place that includes employees and their representatives that will determine if the action items effectively changed the expected culture items: Referred to Joint Health and Safety Committee for monthly tracking and evaluation. PSCA team (staff and hourly) focuses on administering PSCA. 23. Date of the mid-cycle progress evaluation: February 9, 2021. o Did the action plan (for no 18) make progress on the identified areas of improvement? Yes or if not, has a new action pan been developed? (Yes or No) 24. If a mid-cycle progress evaluation was performed during this reporting year, describe the process that included participation of employees or their representatives that determined whether the action items effectively changed the expected culture items: Mid-cycle review was conducted by PSCA team (joint staff and hourly). Team reviewed previous analysis, action items, implementation progress, and results. 25. Common Process Safety Performance Indicators: a. Overdue inspection for piping and pressure vessels based on total number of circuits: Month Jan Feb March April May June July Aug Sept Oct Nov Dec Total Overdue 0 0 0 0 0 0 0 0 0 0 0 0 0 Repeat 0 0 0 0 0 0 0 0 0 0 0 0 0 Total number of circuits: 11,490 Total number of annual planned circuit inspection: 1217 b. Past due PHA recommended actions, includes seismic and LCC recommended actions Month Jan Feb March April May June July Aug Sept Oct Nov Dec Total Overdue 0 0 2 0 1 0 0 0 0 0 0 0 3 Repeat 0 0 0 0 0 0 0 0 0 0 0 0 0 1073 HAZARDOUS MATERIALS PROGRAMS Title: INDUSTRIAL SAFETY ORDINANCE ANNUAL PERFORMANCE REVIEW AND EVALUATION Document No.: Date Effective: Page: 4 of 5 Policy Document Owner: Approved By: Revision No.: 1 c. Past due Investigation recommended actions for API/ACC Tier1 and Tier 2 incidents. Month Jan Feb March April May June July Aug Sept Oct Nov Dec Total Overdue 0 0 0 0 0 0 0 0 0 0 0 0 0 Repeat 0 0 0 0 0 0 0 0 0 0 0 0 0 d. API/ACC Tier 1 and Tier 2 Incidents and rates starting 2011 Year 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 No. Tier 1 LOPC 1 1 1 0 1 0 2 1 2 0 1 0 Incident rate for Tier 1 0.07 0.07 0.08 0 0.07 0 0.11 0.06 0.12 0 0.10 0 Refinery or Industry Rate1 0.15 0.09 0.09 0.09 0.10 0.06 0.08 0.06 0.06 0.06 0.08 0.07 Refinery or Industry Mean 2 * 1.49 1.30 1.41 1.53 1.00 1.11 0.92 1.03 0.84 1.00 1.12 Tier 2 LOPC 2 0 5 2 5 1 2 2 5 1 0 0 Incident rate for Tier 2 0.14 0 0.41 0.11 0.42 0.06 0.11 0.11 0.31 0.11 0 0 Refinery Rate 1 * 0.24 0.25 0.24 0.21 0.17 0.19 0.17 0.16 0.13 0.18 0.17 Refinery Mean 2 * * * 3.59 3.07 2.75 2.75 2.79 2.67 1.80 2.28 2.60 1Petroleum refineries to report publicly available refinery rate for API Tier 1 and Tier 2 classification. Chemical plants to report publicly available mean only for ACC Tier 1 2Petroleum refineries to report publicly available refinery mean for API Tier 1 and Tier 2 classification. Chemical plants to report publicly available mean only for ACC Tier 1 26. Process Safety Performance Indicators for refineries only: I. Number of Major Incidents in 2022: 0 II. The number of temporary piping and equipment repairs that are installed on hydrocarbon and high energy utility systems that are past their date of replacement with a permanent repair: Month Jan Feb March April May June July Aug Sept Oct Nov Dec Total Total* 109 109 108 106 107 107 109 113 113 115 115 114 --- Overdue 0 0 0 0 0 0 0 0 0 0 0 0 0 Repeat 0 0 0 0 0 0 0 0 0 0 0 0 0 *the total number of temporary piping and equipment repairs installed on hydrocarbon and high energy utility systems. 1074 HAZARDOUS MATERIALS PROGRAMS Title: INDUSTRIAL SAFETY ORDINANCE ANNUAL PERFORMANCE REVIEW AND EVALUATION Document No.: Date Effective: Page: 5 of 5 Policy Document Owner: Approved By: Revision No.: 1 Attachment 1: Inherently Safer Systems Implemented in 2022 (for 2023 ISO Annual Report) Count ISS Category/ Approach Description 1 Procedural Developed a new operational procedure for placing P-2030 into service and adding a critical step to ensure the suction and discharge block valves are open prior to starting up the pump. This will mitigate the seal failure scenario due to pump deadhead from a blocked discharge of P2030. Procedure ID is CUVF-1180. (CU/VF) 2 Active Designated the check valves on the wash water makeup to the Desalters #3/4 as “Class I (Critical) Check Valves”. (CU/VF) 3 Critical pressure alarm added on 21PI477 at 150psig. This will be used as an indicator for pump dead head if LV-284B malfunctions closed with on full unit circulation. (DSU) 4 Procedural Bring existing alert (45UA846) on P-13478/79 Seal pot high level to an in-house alarm with appropriate operator response in ACM to address pump deadhead. (DCU) 5 Procedural Bring existing alert (45UA844) on P-13476/77 Seal pot to an in-house alarm with appropriate operator response in ACM to address pump deadhead. (DCU) 6 Procedural Created a procedure (VGT-2001) to provide instructions for taking the caustic column off-line. (VGT) 7 Updated the Operator action in ACM for PT1002 to address C-14490/14491 overpressure due to PV- 106 failing closed. (VGT) 8 Procedural Car sealed open the P-5274/5275 minimum flow bypass valve to prevent pump deadhead scenario. (DIMERSOL) 9 Procedural Created an alarm for 16FC172 to address pump deadhead due to XV-152A/X or XV-904 failing closed. (DIMERSOL) 10 Procedural Created an alarm for 16L143 to address pump deadhead due to LC-144 loop failure. (DIMERSOL) 11 Active Designated the P-5286 discharge check valve a Class I check valve to prevent sump overfill due to reverse flow scenario. (DIMERSOL) 12 Procedural Created an alarm for 16L1011 to address overfilling the sump while draining spent caustic from V- 1141. (DIMERSOL) 13 Procedural Updated the Operator action for alarm on 16LI109 to address pump deadhead due to HV1030 failing closed (when bypassing DSHT). (DIMERSOL) 14 Procedural Updated the Operator action for alarm on 16LC479 to address pump deadhead due to FV476 failing closed. (DIMERSOL) Procedural Procedural 1075 HAZARDOUS MATERIALS PROGRAMS Title: INDUSTRIAL SAFETY ORDINANCE ANNUAL PERFORMANCE REVIEW AND EVALUATION Document No.: Date Effective: Page: 1 of 4 Policy Document Owner: Approved By: Revision No.: 1 Annual Performance Review and Evaluation Submittal June 30, 2023 *Attach additional pages as necessary 1. Name and address of Stationary Source: Air Products PBF/MRC Martinez Refinery, 110 Waterfront Road, Martinez, CA 94553 2. Contact name and telephone number (should CCHMP have questions): Joe Cremona, 925-270-9691 3. Summarize the status of the Stationary Source’s Safety Plan and Program (450-8.030(B)(2)(i)): The stationary source’s safety plan was submitted to CCHS in October 2020. CCHS audited the site in Q4 2020 and the audit was finalized in 2022. 4. Summarize Safety Plan updates (i.e., brief explanation of update and corresponding date) (450 -8.030(B)(2)(ii)): The October 2020 Safety Plan submission included routine updates to sections describing Process Safety Programs and changes required from previous audit items. There were no MCARS so no additions to that section in the Safety Plan. 5. List of locations where Safety Plans are/will be available for review, including contact telephone numbers if the source will provide individuals with copies of the document (450 -8.030(B)(2)(ii)): CCHHMP Office at 4585 Pacheco Boulevard, Suite 100, Martinez; Martinez Library (libraries closest to the stationary source). 6. Provide any additions to the annual accident history reports (i.e. updates) submitted pursuant to Section 450 - 8.016(E)(2) of County Ordinance 98-48 (450-8.030(B)(2)(iii)) (i.e., provide information identified in Section 450-8.016(E)(1) for all major chemical accidents or releases occurring between the last annual performance review report and the current annual performance review and evaluation submittal (12-month history)): There have been no incidents (MCARs) in the last 12 months. 7. Summary of each Root Cause Analysis (Section 450-8.016(C)) including the status of the analysis and the status of implementation of recommendations formulated during the analysis (450-8.030(B)(2)(iv)): No Root Cause Analysis were required in the last calendar year and there are no outstanding action items from previous root cause investigations. 8. Summary of the status of implementation of recommendations formulated during audits, inspections, Root Cause Analyses, or Incident Investigations conducted by the Department (450 -8.030(B)(2)(v)): Recommendations from the 3 year CCCHS audit have been finalized with the county. 12 of the 16 ensure items have been completed and site operations are progressing through the remainder of the ensures and considers. 9. Summary of inherently safer systems implemented by the source including but not limited to inventory reduction (i.e., intensification) and substitution (450-8.030(B)(2)(vi)):There were none for 2022 1076 HAZARDOUS MATERIALS PROGRAMS Title: INDUSTRIAL SAFETY ORDINANCE ANNUAL PERFORMANCE REVIEW AND EVALUATION Document No.: Date Effective: Page: 2 of 4 Policy Document Owner: Approved By: Revision No.: 1 10. Summarize the enforcement actions (including Notice of Deficiencies, Audit Reports, and any actions turned over to the Contra Costa County District Attorney’s Office) taken with the Stationary Source pursuant to Section 450- 8.028 of County Ordinance 98-48 (450-8.030(B)(2)(vii)): There were no enforcement actions during this period. 11. Summarize total penalties assessed as a result of enforcement of this Chapter (450 -8.030(3)): No penalties have been assessed against this facility. 12. Summarize the total fees, service charges, and other assessments collected specifically for the support of the ISO (450-8.030(B)(4)): The total CalARP Program fees for the six facilities subject to the Industrial Safety Ordinance were $701,192. The total Industrial Safety Ordinance program fees for these six facilities were - $632,852. (NOTE: These fees include those for the County and City of Richmond ISO facilities) 13. Summarize total personnel and personnel years utilized by the jurisdiction to directly implement or administer this Chapter (450-8.030(B)(5)): 3210 hours were used to audit/inspect and issue reports on the Risk Management Chapter of the Industrial Safety Ordinance. 14. Copies of any comments received by the source (that may not have been received by the Department) regarding the effectiveness of the local program that raise public safety issues(450-8.030(B)(6)): None were received 15. Summarize how this Chapter improves industrial safety at your stationary source (450-8.030(B)(7)): Air Products is committed to the safer operation of our facilities and has implemented applicable requirements outlined in the ISO and CalARP regulations. Both the ISO and Human Factors programs are an integral part of our five year Operating Hazard Review revalidations and on going management of change process. The most recent OPHR (PHA) was conducted in February 2020. There have been no incidents resulting in an offsite impact. The Chapter has helped reinforce the need to maintain and follow a structured safety program to help ensure the safety of our empoloyees and the communities in which we operate. The site conducted its Safety Culture assessment in August and September 2019. 16. List examples of changes made at your stationary source due to implementation of the Industrial Safety Ordinance (e.g., recommendations from PHA’s, Compliance Audits, and Incident Investigations in units not subject to CalARP regulations; recommendations from RCA’s) that significantly decrease the severity or likelihood of accidental releases: None in 2022 17. Summarize the emergency response activities conducted at the source (e.g., CWS or TEN activation) in response to major chemical accidents or releases: There were none 18. Date the last Safety Culture Assessment was completed: August 2019 19. Date the results of the Safety Culture Assessment were reported to the workforce and management: 9/16-18, 2019 1077 HAZARDOUS MATERIALS PROGRAMS Title: INDUSTRIAL SAFETY ORDINANCE ANNUAL PERFORMANCE REVIEW AND EVALUATION Document No.: Date Effective: Page: 3 of 4 Policy Document Owner: Approved By: Revision No.: 1 20. Answer the following regarding the Safety Culture Evaluation Previous to the one listed in 18: • Survey method: Electronic Anonymous survey • Areas of improvements being addressed: Actions focus on improving Accident Prevention Techniques (APTs), safety suggestions and near miss reporting. BSPs (Monthly Safety Meetings) used as the forum for communication. • Action Plan made Progress on the identified areas of improvement?: (Yes or No) o If Yes, did the improvements meet the goals and if not was the action plan amended to address what is being done to meet the goals? o If No, has a new action plan been developed to address the identified areas of improvement? (Yes or No) 21. Have milestones and metrics been developed to determine how the Safety Culture Assessment actions are being implemented? Yes or if not, Why not? N/A Program 4 only 22. Describe the process in place that includes employees and their representatives that will determine if the action items effectively changed the expected culture items: The next survey will show whether the actions were effective or not. 23. Date of the mid-cycle progress evaluation: N/A Program 4 only o Did the action plan (for no 18) make progress on the identified areas of improvement? Yes or if not, has a new action pan been developed? (Yes or No) 24. If a mid-cycle progress evaluation was performed during this reporting year, d escribe the process that included participation of employees or their representatives that determined whether the action items effectively changed the expected culture items: N/A Program 4 only 25. Common Process Safety Performance Indicators: a. Overdue inspection for piping and pressure vessels based on total number of circuits: Month Jan Feb March April May June July Aug Sept Oct Nov Dec Total Overdue 0 0 0 0 0 0 0 0 0 0 0 0 0 Repeat 0 0 0 0 0 0 0 0 0 0 0 0 0 Total number of circuits: 919 circuits were inspected in 2023 Total number of annual planned circuit inspection: 54 circuits will be inspected in 2024 b. Past due PHA recommended actions, includes seismic and LCC recommended actions Month Jan Feb March April May June July Aug Sept Oct Nov Dec Total Overdue 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Repeat 0 0 0 0 0 0 0 0 0 0 0 0 0 c. Past due Investigation recommended actions for API/ACC Tier1 and Tier 2 incidents. Month Jan Feb March April May June July Aug Sept Oct Nov Dec Total Overdue 0 0 0 0 0 0 0 0 0 0 0 0 0 Repeat 0 0 0 0 0 0 0 0 0 0 0 0 0 1078 HAZARDOUS MATERIALS PROGRAMS Title: INDUSTRIAL SAFETY ORDINANCE ANNUAL PERFORMANCE REVIEW AND EVALUATION Document No.: Date Effective: Page: 4 of 4 Policy Document Owner: Approved By: Revision No.: 1 d. API/ACC Tier 1 and Tier 2 Incidents and rates starting 2011 Year 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 No. Tier 1 LOPC 0 0 0 0 0 0 0 0 0 0 0 0 Incident rate for Tier 1 0 0 0 0 0 0 0 0 0 0 0 0 Refinery or Industry Rate1 .155 .099 .094 .092 .103 .062 .070 .053 .067 Refinery or Industry Mean 2 Tier 2 LOPC 0 0 0 0 0 0 0 0 0 0 0 0 Incident rate for Tier 2 0 0 0 0 0 0 0 0 0 0 0 0 Refinery Rate 1 .24 .253 .238 .206 .172 .179 .172 .170 Refinery Mean 2 1Petroleum refineries to report publicly available refinery rate for API Tier 1 and Tier 2 classification. Chemical plants to report publicly available mean only for ACC Tier 1 2Petroleum refineries to report publicly available refinery mean for API Tier 1 and Tier 2 classification. Chemical plants to report publicly available mean only for ACC Tier 1 26. Process Safety Performance Indicators for refineries only: I. Number of Major Incidents in 2022: N/A II. The number of temporary piping and equipment repairs that are installed on hydrocarbon and high energy utility systems that are past their date of replacement with a permanent repair: Month Jan Feb March April May June July Aug Sept Oct Nov Dec Total Total* Overdue Repeat *the total number of temporary piping and equipment repairs installed on hydrocarbon and high energy utility systems. 1079 HAZARDOUS MATERIALS PROGRAMS Title: INDUSTRIAL SAFETY ORDINANCE ANNUAL PERFORMANCE REVIEW AND EVALUATION Document No.: Date Effective: Page: 1 of 5 Policy Document Owner: Approved By: Revision No.: 1 Annual Performance Review and Evaluation Submittal June 30, 2023 *Attach additional pages as necessary 1. Name and address of Stationary Source: Phillips 66 Rodeo Refinery, 1380 San Pablo Ave., Rodeo Ca. 94572 2. Contact name and telephone number (should CCHMP have questions): (Not for Publication) Morgan Walker, PSM Director (510) 245-4665 3. Summarize the status of the Stationary Source’s Safety Plan and Program (450 -8.030(B)(2)(i)): The Safety Plan was last updated in August of 2022. The Phillips 66 Refinery was audited by the county’s Hazardous Materials Program in October 2022. 4. Summarize Safety Plan updates (i.e., brief explanation of update and corresponding date) (450-8.030(B)(2)(ii)): The Safety Plan was updated August 2022 5. List of locations where Safety Plans are/will be available for review, including contact telephone numbers if the source will provide individuals with copies of the document (450 -8.030(B)(2)(ii)): CCHHMP Office at 4585 Pacheco Boulevard, Suite 100, Martinez; Crockett and Rodeo Libraries (libraries closest to the stationary source). 6. Provide any additions to the annual accident history reports (i.e. updates) submitted pursuant to Section 450 - 8.016(E)(2) of County Ordinance 98-48 (450-8.030(B)(2)(iii)) (i.e., provide information identified in Section 450-8.016(E)(1) for all major chemical accidents or releases occurring between the last annual performance review report and the current annual performance review and evaluation submittal (12-month history)): There were no major chemical accidents or releases at the Rodeo Refinery in the January 1, 2022 to December 31, 2022 reporting time period. 7. Summary of each Root Cause Analysis (Section 450-8.016(C)) including the status of the analysis and the status of implementation of recommendations formulated during the analysis (450-8.030(B)(2)(iv)): There were no root cause analysis of major chemical accidents or releases at the Rodeo Refinery in this reporting time period. 8. Summary of the status of implementation of recommendations formulated during audits, inspections, Root Cause Analyses, or Incident Investigations conducted by the Department (450 -8.030(B)(2)(v)): Facility received the Prlimiany Determination Audit Report on May 26, 2023 and is developing responses to identified recommendations. 9. Summary of inherently safer systems implemented by the source including but not limited to inventory reduction (i.e., intensification) and substitution (450-8.030(B)(2)(vi)): See ATTACHMENT 1 for a listing of Inherently Safer Systems Improvements that were implemented. 10. Summarize the enforcement actions (including Notice of Deficiencies, Audit Reports, and any actions turned over to the Contra Costa County District Attorney’s Office) taken with the Stationary Source pursuant to Section 450- 8.028 of County Ordinance 98-48 (450-8.030(B)(2)(vii)): There were no enforcement actions during this period. 11. Summarize total penalties assessed as a result of enforcement of this Chapter (450 -8.030(3)): 1080 HAZARDOUS MATERIALS PROGRAMS Title: INDUSTRIAL SAFETY ORDINANCE ANNUAL PERFORMANCE REVIEW AND EVALUATION Document No.: Date Effective: Page: 2 of 5 Policy Document Owner: Approved By: Revision No.: 1 No penalties have been assessed against this facility. 12. Summarize the total fees, service charges, and other assessments collected specifically for the support of the ISO (450-8.030(B)(4)): The total CalARP Program fees for the six facilities subject to the Industrial Safety Ordinance were $701,192. The total Industrial Safety Ordinance program fees for these six facilities were - $632,852. (NOTE: These fees include those for the County and City of Richmond ISO facilities) 13. Summarize total personnel and personnel years utilized by the jurisdiction to directly implement or administer this Chapter (450-8.030(B)(5)): 3210 hours were used to audit/inspect and issue reports on the Risk Management Chapter of the Industrial Safety Ordinance. 14. Copies of any comments received by the source (that may not have been received by the Department) regarding the effectiveness of the local program that raise public safety issues(450-8.030(B)(6)): No comments received. 15. Summarize how this Chapter improves industrial safety at your stationary source (450-8.030(B)(7)): In addition to the Phillips 66 Corporate Health Safety Environment Management Systems, the ISO provides another tool for the improvement of process safety performance and industrial safety. 16. List examples of changes made at your stationary source due to implementation of the Industrial Safety Ordinance (e.g., recommendations from PHA’s, Compliance Audits, and Incident Investigations in units not subject to CalARP regulations; recommendations from RCA’s) that significantly decrease the severity or likelihood of accidental releases. Units that were not covered by RMP, CalARP, and PSM are covered under the ISO and PHAs are scheduled and performed on all these units. Recommendations from the PHAs are implemented at an accelerated rate. A list of inherently safer system improvements, required by the ISO for PHA recommendations and projects, are listed in ATTACHMENT 1. 17. Summarize the emergency response activities conducted at the source (e.g., CWS or TEN activation) in response to major chemical accidents or releases: There were no major chemical accidents or releases at the Rodeo Refinery in this reporting time period. 18. Date the last Safety Culture Assessment was completed: Administered December 2021 19. Date the results of the Safety Culture Assessment were reported to the workforce and management: December 2022 20. Answer the following regarding the Safety Culture Evaluation Previous to the one listed in 18: • Survey method: Written survey • Areas of improvements being addressed: Yes. • Action Plan made Progress on the identified areas of improvement? (Yes or No) o If Yes, did the improvements meet the goals and if not was the action plan amended to address what is being done to meet the goals? Yes. Progress was reviewed during Interim review conducted in November, 2019 1081 HAZARDOUS MATERIALS PROGRAMS Title: INDUSTRIAL SAFETY ORDINANCE ANNUAL PERFORMANCE REVIEW AND EVALUATION Document No.: Date Effective: Page: 3 of 5 Policy Document Owner: Approved By: Revision No.: 1 o If No, has a new action plan been developed to address the identified areas of improvement ? (Yes or No) 21. Have milestones and metrics been developed to determine how the Safety Culture Assessment actions are being implemented? Yes or if not, Why not? Yes. Specific improvements were identified by a management/union team to determine implementation 22. Describe the process in place that includes employees and their representatives that will determine if the action items effectively changed the expected culture items: A midcycle team review will be completed to evaluate the effects of the actions on the safety culture. The evaluation team include management and union representatives. 23. Date of the mid-cycle progress evaluation: December 2024 24. Did the action plan (for no 18) make progress on the identified areas of improvement? Yes or if not, has a new action pan been developed? (Yes or No) Evaluation of action items will be reviewed during the interim re view in December 2024 25. If a mid-cycle progress evaluation was performed during this reporting year, d escribe the process that included participation of employees or their representatives that determined whether the action items effectively changed the expected culture items: Mid-cycle review will be completed in December 2024 26. Common Process Safety Performance Indicators: a. Overdue inspection for piping and pressure vessels based on total number of circuits: Month Jan Feb March April May June July Aug Sept Oct Nov Dec Total Overdue 0 0 0 0 0 0 0 0 0 0 0 0 0 Repeat 0 0 0 0 0 0 0 0 0 0 0 0 0 Total number of circuits: 31,440 Total number of annual planned circuit inspection: 2,260 b. Past due PHA recommended actions, includes seismic and LCC recommended actions Month Jan Feb March April May June July Aug Sept Oct Nov Dec Total Overdue 0 0 0 0 0 0 0 0 0 0 0 0 0 Repeat 0 0 0 0 0 0 0 0 0 0 0 0 0 c. Past due Investigation recommended actions for API/ACC Tier1 and Tier 2 incidents. Month Jan Feb March April May June July Aug Sept Oct Nov Dec Total Overdue 0 0 0 0 0 0 0 0 0 0 0 0 0 Repeat 0 0 0 0 0 0 0 0 0 0 0 0 0 1082 HAZARDOUS MATERIALS PROGRAMS Title: INDUSTRIAL SAFETY ORDINANCE ANNUAL PERFORMANCE REVIEW AND EVALUATION Document No.: Date Effective: Page: 4 of 5 Policy Document Owner: Approved By: Revision No.: 1 d. API/ACC Tier 1 and Tier 2 Incidents and rates starting 2011 Year 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 No. Tier 1 LOPC 2 3 0 0 2 0 0 0 0 0 0 0 Incident rate for Tier 1 0.17 0.29 0.00 0.00 0.21 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Refinery or Industry Rate1 0.15 0.09 0.09 0.09 0.10 0.06 0.07 0.06 0.06 0.06 0.08 0.07 Refinery or Industry Mean 2 * 1.49 1.30 1.38 .155 1.01 1.13 0.92 1.03 0.84 1.00 1.12 Tier 2 LOPC 5 3 0 1 2 2 2 0 2 2 1 2 Incident rate for Tier 2 0.43 0.29 0.00 0.10 0.21 0.17 0.18 0.17 0.16 0.13 0.10 0.20 Refinery Rate 1 * 0.24 0.25 0.23 0.20 0.17 0.18 0.17 0.16 0.13 0.18 0.17 Refinery Mean 2 * * * * 3.08 2.78 2.73 2.79 2.67 1.80 2.28 2.60 1Petroleum refineries to report publicly available refinery rate for API Tier 1 and Tier 2 classification. Chemical plants to report publicly available mean only for ACC Tier 1 2Petroleum refineries to report publicly available refinery mean for API Tier 1 and Tier 2 classification. Chemical plants to report publicly available mean only for ACC Tier 1 27. Process Safety Performance Indicators for refineries only: I. Number of Major Incidents in 2022: None II. The number of temporary piping and equipment repairs that are installed on hydrocarbon and high energy utility systems that are past their date of replacement with a permanent repair: Month Jan Feb March April May June July Aug Sept Oct Nov Dec Total Total* 55 59 59 59 60 62 62 63 64 66 65 64 64 Overdue 0 0 0 0 0 0 0 0 0 0 0 0 0 Repeat 0 0 0 0 0 0 0 0 0 0 0 0 0 *the total number of temporary piping and equipment repairs installed on hydrocarbon and high energy utility systems. ATTACHMENT 1 January 2022 – December 2022 ISS Improvements 1083 HAZARDOUS MATERIALS PROGRAMS Title: INDUSTRIAL SAFETY ORDINANCE ANNUAL PERFORMANCE REVIEW AND EVALUATION Document No.: Date Effective: Page: 5 of 5 Policy Document Owner: Approved By: Revision No.: 1 Reference ISS Category ISS Approach MOC Description ME2022150-001 Active Moderate Addition of block valve downstream of G-503 bleed valve ME2022222-001 Passive Simplify Upgrade from spiral wound gaskets to corrukamm gaskets on the 200- HV-2314B Coke Drum 3 overhead vapor valve. ME2022150-001 Active Substitute Add additional block valve on G503 discharge bleed valve to prevent leakage M2022980-001 Active Simplify Installation of new wireless tank inlet temperature transmitters at TK-168 & TK-170 M2022833-002 Active Simplify TK-281 Replace OOS VAREC float with Radar wired to Tank Gauging System. M20223994-001 Active Simplify Update the High level SOL, the Maximum Working level and the independent high level alarms for tank 296 based on new offloading rate. M20223254-001 Procedural Simplify Make various updates to the MP-30 and U-228 ROL tables and alarms based on findings from the 2022 internal Audit completed by the PCA Group M20222566-001 Active Simplify Add the new U-267 heaters NOx predictive calculation tag to the U- 267 EOL Table. The new high NOx alarm will be implemented on the DCS as well as in Topview to provide email notifications to refinery personnel. M20222475-001 Passive Substitute E-309B Bundle Tube Thickness Upgrade M2022867-001 Passive Substitute Upgrade gasket on control valve PV- 607, to a CMG M2022668-001 Passive Simplify Upgrade fire hydrant 79 at U-110 to a Hydrant Under Monitor (HUM) 1084 22 ATTACHMENT C HAZARDOUS MATERIALS RICHMOND REGULATED SOURCES ANNUAL PERFORMANCE July 1, 2022 – June 30, 2023 1085 HAZARDOUS MATERIALS PROGRAMS Title: INDUSTRIAL SAFETY ORDINANCE ANNUAL PERFORMANCE REVIEW AND EVALUATION Document No.: Date Effective: Page: 1 of 5 Policy Document Owner: Approved By: Revision No.: 2 Annual Performance Review and Evaluation Submittal June 30, 2023 *Attach additional pages as necessary 1. Name and address of Stationary Source: Chevron U.S.A. Inc. (CUSA), Richmond Refinery, 841 Chevron Way, Richmond, California 94801. 2. Contact name and telephone number (should CCHMP have questions): Maggie Botka, 510-242-3361 3. Summarize the status of the Stationary Source’s Safety Plan and Program (450-8.030(B)(2)(i)): The CUSA Richmond Refinery (Refinery) initial Site Safety Plan (SSP) was completed in 2003, and the most recent revision is dated July 24, 2021. The SSP was prepared in accordance with the City of Richmond Industrial safety Ordinance (RISO), which was adopted by the Richmond City Council on January 17, 2002. 4. Summarize Safety Plan updates (i.e., brief explanation of update and corresponding date) (450- 8.030(B)(2)(ii)): The SSP was updated in 2021. The next revision will be shared in 3Q2024. 5. List of locations where Safety Plans are/will be available for review, including contact telephone numbers if the source will provide individuals with copies of the document (450-8.030(B)(2)(ii)): CCHMP Office at 4585 Pacheco Boulevard, Suite 100, Martinez; Martinez Library; Richmond Public Library at 325 Civic Center Plaza Richmond, CA 94804; and Point Richmond Public Library at 135 Washington Ave., Richmond, CA 94801. 6. Provide any additions to the annual accident history reports (i.e. updates) submitted pursuant to Section 450- 8.016(E)(2) of County Ordinance 98-48 (450-8.030(B)(2)(iii)) (i.e., provide information identified in Section 450-8.016(E)(1) for all major chemical accidents or releases occurring between the last annual performance review report and the current annual performance review and evaluation submittal (12-month history)):. There were no major chemical accidents or releases (“MCAR”) as defined in Section 450-8.014(h) between June 1, 2022, and June 1, 2023. 7. Summary of each Root Cause Analysis (Section 450-8.016(C)) including the status of the analysis and the status of implementation of recommendations formulated during the analysis (450-8.030(B)(2)(iv)): There were no MCAR events between June 1, 2022, and June 1, 2023. 8. Summary of the status of implementation of recommendations formulated during audits, inspections, Root Cause Analyses, or Incident Investigations conducted by the Department (450-8.030(B)(2)(v)): All action items from prior report periods have been completed. The following is the status of recommendations as of June 30th, 2022: The 2022 Cal ARP/ISO audit closing meeting was held on June 2nd, 2022. There were 44 ensure and consider recommendations, from which 43 total action items were created, and 23 of those action items are complete. The ensure and consider items for the 2022 audit were finalized on January 17th, 2023. 9. Summary of inherently safer systems implemented by the source including but not limited to inventory reduction (i.e., intensification) and substitution (450-8.030(B)(2)(vi)): See Attachment 1 on page 5. 10. Summarize the enforcement actions (including Notice of Deficiencies, Audit Reports, and any actions turned over to the Contra Costa County District Attorney’s Office) taken with the Stationary Source pursuant to Section 450-8.028 of County Ordinance 98-48 (450-8.030(B)(2)(vii)): There were no enforcement actions 1086 HAZARDOUS MATERIALS PROGRAMS Title: INDUSTRIAL SAFETY ORDINANCE ANNUAL PERFORMANCE REVIEW AND EVALUATION Document No.: Date Effective: Page: 2 of 5 Policy Document Owner: Approved By: Revision No.: 2 during this period. 11. Summarize total penalties assessed as a result of enforcement of this Chapter (450-8.030(3)): No penalties have been assessed against this facility. 12. Summarize the total fees, service charges, and other assessments collected specifically for the support of the ISO (450-8.030(B)(4)): The total CalARP Program fees for the six facilities subject to the Industrial Safety Ordinance were $701,192. The total Industrial Safety Ordinance program fees for these six facilities were - $632,852. (NOTE: These fees include those for the County and City of Richmond ISO facilities) 13. Summarize total personnel and personnel years utilized by the jurisdiction to directly implement or administer this Chapter (450-8.030(B)(5)): 3210 hours were used to audit/inspect and issue reports on the Risk Management Chapter of the Industrial Safety Ordinance. 14. Copies of any comments received by the source (that may not have been received by the Department) regarding the effectiveness of the local program that raise public safety issues (450-8.030(B)(6)): No comments were received during this period regarding the effectiveness of the local program that raise public safety issues. 15. Summarize how this Chapter improves industrial safety at your stationary source (450-8.030(B)(7)): Operating safely is one of CUSA’s core values and underpins our commitment to enhancing our process safety programs. The RISO assists CUSA in improving our process safety performance. We have worked closely with CCHMP in its implementation of the RISO and its oversight of our operations, including during its periodic reviews of our operations. Consistent with this commitment, and as part of the company’s efforts to continually improve its process safety performance, CUSA will continue to confer with the CCHMP as it refines and implements these actions. 16. List examples of changes made at your stationary source due to implementation of the Industrial Safety Ordinance (e.g., recommendations from PHA’s, Compliance Audits, and Incident Investigations in units not subject to CalARP regulations; recommendations from RCA’s) that significantly decrease the severity or likelihood of accidental releases: In addition to the Inherently Safer Systems implemented in Question 9, CUSA has also made other changes to the facility pursuant to the RISO and beyond to decrease the severity or likelihood of accidental releases. A few examples include the following: • Changes implemented in these categories between June 2022 to June 2023. o Continued rolling out the V&V tool to assess opportunities for learning around high risk activities. o Enhanced the start of shift agenda to focus on discussing high risk activities and the identification of safeguards between maintenance and operations. o Continued effort to conduct procedural PHAs across refinery units to identify and mitigate potential human factors that may lead to loss of containment, with a focus on emergency, startup, and shutdown procedures. o Implemented asset strategies for applicable instruments and equipment from PHA-SPA checklists. o Continued implementation and assessment of overfill protection and backflow prevention systems during PHA-SPAs. Scope includes SIS upgrades and furnace upgrades. o Continued to optimize asset strategies based on inspection findings. 1087 HAZARDOUS MATERIALS PROGRAMS Title: INDUSTRIAL SAFETY ORDINANCE ANNUAL PERFORMANCE REVIEW AND EVALUATION Document No.: Date Effective: Page: 3 of 5 Policy Document Owner: Approved By: Revision No.: 2 17. Summarize the emergency response activities conducted at the source (e.g., CWS or TEN activation) in response to major chemical accidents or releases: There were no level two or three CWS or TENS activations between June 1, 2022, and June 1, 2023. 18. Date the last Safety Culture Assessment was completed: Data collected October 2020 and reported to the workforce on July 2021. 19. Date the results of the Safety Culture Assessment were reported to the workforce and management: July 2021. 20. Answer the following regarding the Safety Culture Evaluation Previous to the one listed in 18: • Survey method: Online survey • Areas of improvements being addressed: Training, resource planning, staffing / succession planning • Action Plan made Progress on the identified areas of improvement? (Yes or No) Yes o If Yes, did the improvements meet the goals and if not was the action plan amended to address what is being done to meet the goals? Yes, action plan and metrics developed. In the process of being monitored. o If No, has a new action plan been developed to address the identified areas of improvement? (Yes or No) N/A 21. Have milestones and metrics been developed to determine how the Safety Culture Assessment actions are being implemented? Yes, or if not, Why not? Yes, milestones and metrics are tracked in Chevron systems of record. 22. Describe the process in place that includes employees and their representatives that will determine if the action items effectively changed the expected culture items: Employees and their representatives were involved in the review of data, development of the improvement suggestions as well as the development of the final action items. Through the process of meeting with the representatives we came to agreement on what data needed an action and what action would solve the milestones. 23. Date of the mid-cycle progress evaluation: Not required until the second half of 2023 from the RI-333. The PSCA team (with Union Representatives) shall conduct a written Interim Assessment of the implementation and effectiveness of each PSCA corrective action within three (3) years following the completion of a PSCA report. If a corrective action is found to be ineffective, the employer shall implement changes necessary to ensure effectiveness in a timely manner not to exceed six (6) months. o Did the action plan (for no 18) make progress on the identified areas of improvement? Yes or if not, has a new action pan been developed? (Yes or No) N/A 24. If a mid-cycle progress evaluation was performed during this reporting year, describe the process that included participation of employees or their representatives that determined whether the action items effectively changed the expected culture items: N/A. 25. Common Process Safety Performance Indicators: a. Overdue inspection for piping and pressure vessels based on total number of circuits: Month Jan Feb March April May June July Aug Sept Oct Nov Dec Total Overdue 0 0 0 0 0 0 0 0 0 0 0 0 0 Repeat 0 0 0 0 0 0 0 0 0 0 0 0 0 Total number of circuits: 6,530* Total number of annual planned circuit inspection: 2,840* 1088 HAZARDOUS MATERIALS PROGRAMS Title: INDUSTRIAL SAFETY ORDINANCE ANNUAL PERFORMANCE REVIEW AND EVALUATION Document No.: Date Effective: Page: 4 of 5 Policy Document Owner: Approved By: Revision No.: 2 *An ongoing project is re-evaluating piping circuit designations to align each circuit with the anticipated damage mechanisms. As the project progresses, the total number of piping circuits and subsequently, the number inspected, will change to accommodate the long-term strategy for inspections and reliability. b. Past due PHA recommended actions, includes seismic and LCC recommended actions. Month Jan Feb March April May June July Aug Sept Oct Nov Dec Total Overdue 0 0 0 0 0 0 0 0 0 0 0 0 0 Repeat 0 0 0 0 0 0 0 0 0 0 0 0 0 c. Past due Investigation recommended actions for API/ACC Tier1 and Tier 2 incidents. Month Jan Feb March April May June July Aug Sept Oct Nov Dec Total Overdue 0 0 0 1 0 0 0 0 3 0 0 0 0 Repeat 0 0 0 0 1 1 1 1 0 3 0 0 0 d. API/ACC Tier 1 and Tier 2 Incidents and rates starting 2011 Year 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 No. Tier 1 LOPC 4 3 0 1 2 1 1 1 0 0 1 Incident rate for Tier 1 0.14 0.11 0.00 0.02 0.05 0.02 0.02 0.01 0.00 0.00 0.04 Refinery or Industry Rate1 0.1553 0.0995 0.0947 0.0925 0.1038 0.0627 0.0761 0.0570 0.0608 0.0612 0.0768 Refinery or Industry Mean 2 ** 1.49 1.30 1.38 1.55 1.01 1.13 0.92 1.03 0.84 1.00 Tier 2 LOPC 5 8 6 3 1 3 5 4 0 1 2 Incident rate for Tier 2 0.18 0.29 0.19 0.07 0.02 0.07 0.10 0.06 0.00 0.031 0.079 Refinery Rate 1 ** 0.2405 0.2531 0.2380 0.2063 0.1726 0.1843 0.1728 0.1574 0.1311 0.1768 Refinery Mean 2 ** ** ** ** 3.08 2.78 2.73 2.79 2.67 1.80 2.30 Year 2022 No. Tier 1 LOPC 0 Incident rate for Tier 1 - Refinery or Industry Rate1 0.0682 Refinery or Industry Mean 2 0.97 Tier 2 LOPC 2 Incident rate for Tier 2 0.063 Refinery Rate 1 0.1728 Refinery Mean 2 2.45 1Petroleum refineries to report publicly available refinery rate for API Tier 1 and Tier 2 classification. Chemical plants to report publicly available mean only for ACC Tier 1 2Petroleum refineries to report publicly available refinery mean for API Tier 1 and Tier 2 classification. Chemical plants to report publicly available mean only for ACC Tier 1 26. Process Safety Performance Indicators for refineries only: I. Number of Major Incidents in 2022: 0 II. The number of temporary piping and equipment repairs that are installed on hydrocarbon and high energy utility systems that are past their date of replacement with a permanent repair: 1089 HAZARDOUS MATERIALS PROGRAMS Title: INDUSTRIAL SAFETY ORDINANCE ANNUAL PERFORMANCE REVIEW AND EVALUATION Document No.: Date Effective: Page: 5 of 5 Policy Document Owner: Approved By: Revision No.: 2 Month Jan Feb March April May June July Aug Sept Oct Nov Dec Total Total* 54 54 51 52 53 53 43 32 33 34 34 34 34 Overdue 0 0 0 0 0 0 0 0 0 0 0 0 0 Repeat 0 0 0 0 0 0 0 0 0 0 0 0 0 *the total number of temporary piping and equipment repairs installed on hydrocarbon and high energy utility systems. Attachment 1 – Question 9 Risk Reduction Category ISS Approach – for all but procedural & active Description Procedural - Updated inspection strategy to monitor dead leg corrosion on sour gas piping at a fuel gas mixing drum. Procedural - Updated sulfiding procedures to include using a different fluid that is heavier and less volatile. Active - Removed an automatic pump start system where there was a redundant safety system to reduce the potential to damage both pumps on low flow. Passive Simplify Updated valve to the correct trim to increase flow to help sustain level in a knockout drum. Passive Moderate Implemented multiple centrifugal pump seal upgrades to reduce loss of containment resulting from seal failures. Inherent Eliminate & Moderate Upgrade centrifugal pump to dual seals to eliminate loss of containment resulting from seal failure. 1090 1091 1092 ATTACHMENT A ADOPT Position Adjustment Resolution 26285 to: Increase the hours of the following positions: Position Number Job Code Classification Current FTE Current Hrs. New Hrs. 20401 VPT6 Primary Care Provider-LMTD-EX 0.9 36 40 20415 VWXG Registered Nurse 0.5 20 32 20416 VWXG Registered Nurse 0.5 20 32 20417 VWXG Registered Nurse 0.5 20 32 20418 VWXG Registered Nurse 0.5 20 40 20419 VWXG Registered Nurse 0.5 20 40 20420 VWXG Registered Nurse 0.5 20 40 20428 VT7G Licensed Vocational Nurse 0.5 20 32 20429 VT7G Licensed Vocational Nurse 0.5 20 40 20430 VT7G Licensed Vocational Nurse 0.5 20 40 20433 1KVD Institutional Services Worker-Generalist 0.7 28 40 20437 X4VH Medical Social Worker II 0.5 20 40 20439 VJVA Laboratory Technician II 0.7 28 32 Decrease the hours of the following positions: Position Number Job Code Classification Current FTE Current Hrs. New Hrs. 20402 VPT6 Primary Care Provider-LMTD-EX 0.9 36 32 20403 VWXG Registered Nurse 1 40 32 20404 VWXG Registered Nurse 1 40 32 20405 VWXG Registered Nurse 1 40 32 20406 VWXG Registered Nurse 1 40 32 20407 VWXG Registered Nurse 1 40 32 20408 VWXG Registered Nurse 1 40 32 20409 VWXG Registered Nurse 1 40 32 20410 VWXG Registered Nurse 1 40 32 20411 VWXG Registered Nurse 1 40 32 20412 VWXG Registered Nurse 1 40 32 20413 VWXG Registered Nurse 1 40 32 20414 VWXG Registered Nurse 1 40 32 20421 VT7G Licensed Vocational Nurse 1 40 32 20422 VT7G Licensed Vocational Nurse 1 40 32 1093 20423 VT7G Licensed Vocational Nurse 1 40 32 20424 VT7G Licensed Vocational Nurse 1 40 32 20425 VT7G Licensed Vocational Nurse 1 40 32 20426 VT7G Licensed Vocational Nurse 1 40 32 20427 VT7G Licensed Vocational Nurse 1 40 32 20434 1KVD Institutional Services Worker-Generalist 0.7 28 20 20440 VJVA Laboratory Technician II 0.7 28 24 And Cancel the following position Position Job Code Classification 20438 X4VH Medical Social Worker II 1094 Valerie Chatman Social Service Appeals/Hearings Officer Pittsburg, CA Seeking to leverage my analytical and communication skills and abilities along with my professional expertise. Willing to relocate to: Orange County, CA - Los Angeles, CA Authorized to work in the US for any employer Work Experience Social Service Appeals Officer County of Contra Costa - Pleasant Hill, CA March 2011 to Present I review and investigate complex applicant, recipient and third party initiated appeals and complaints involving categorical aid and services programs, examining the county record and evaluating the strength of the evidence to determine whether it is sufficient for the county to prevail in an administrative hearing, and ensuring public assistance applicants and recipients receive due process. I represent the Contra Costa County Employment and Human Services Department (Social Services) on appeal matters at state administrative hearings and on complaint matters, conduct evidentiary and grievance hearings and write formal decisions. I conduct investigations of civil rights complaints and perform related work as required. Eligibility Work Supervisor I--On-the-Job-Training Unit (OJT) County of Contra Costa - Antioch, CA June 2000 to March 2011 I provided direct supervision to and oversaw the continued learning of entry level Eligibility Workers following their classroom training. I planned, assigned, reviewed and analyzed the work of an eligibility unit engaged in determining eligibility of applicants and recipients for public assistance programs and related aids or services. I made case decisions in accordance with defined rules and regulations set forth by the State and Federal governments on the eligibility or continued eligibility of applicants and provided feedback and evaluations to line staff, analysts and management. I collaborated with and received direction from Departmental Human Resources regarding personnel related work as required while adhering to policies and procedures. Eligibility Work Supervisor I--Back-Up County of Contra Costa - Martinez, CA March 2005 to November 2005 I provided supervision and guidance, planned, assigned, reviewed and analyzed the work of eligibility units engaged in determining eligibility of applicants and recipients for public assistance programs and related aids or services. I made case decisions in accordance with defined rules and regulations set forth by State and Federal governments on the eligibility or continued eligibility of applicants and provided feedback and evaluations to line staff, analysts and management. I collaborated with and received direction from Departmental Human Resources regarding personnel related work as required while adhering to policies and procedures. I provided assistance to the Division Manager by ensuring orders issued to line staff from Administrative Law Judges via hearing decisions and from County Appeals 1095 Officers were completed timely, creating and implementing a case assignment system, organizing and monitoring overtime assignments, and preparing cases for transition from paper files to electronic case files. Eligibility Work Supervisor I--Eligibility Worker Training Unit County of Contra Costa - Concord, CA December 2003 to March 2005 Supervised up to 20 entry level workers and 4 lead workers. I established and worked timelines for hiring Eligibility Workers. I worked directly with Departmental Human Resources to hire staff and regarding personnel related work as required while adhering to policies and procedures. I wrote and delivered progress reports and evaluations. I provided information to the Division Manager regarding retention and dismissal of workers. I collaborated with Staff Development Specialists to establish training calendars, and planned, assigned, reviewed, and analyzed the work of staff. Education None in Physics Los Medanos Community College - Pittsburg, CA August 1989 to May 1990 BS in Human Development University of California-Davis - Davis, CA September 1984 to June 1989 Skills •Punctual, analytical, organized, able to interpret Federal and State regulations, good verbal andwritten communication skills, work well independently, able to adapt to changing circumstances,Microsoft Office •Social Service •Case Management •Analysis Skills Certifications and Licenses BASSC - Bay Area Social Service Consortium - Certificate of Completion May 2004 to Present Executive development for the human services training program. BASSC is an agency-university- foundation partnership founded in 1987 that promotes social service research, training, and policy development to strengthen public sector social services in the San Francisco Bay Area. The program is offered through the University of California at Berkeley. Groups Alpha Kappa Alpha Sorority, Incorporated 1096 March 1987 to Present 1097 POSITION ADJUSTMENT REQUEST NO. 26283 DATE 6/3/24 Department No./ Department Board of Supervisors - District II Budget Unit No. 0001 Org No. 1102 Agency No. 01 Action Requested: Add one (1) Board of Supervisors Assistant-General Secretary (J993) position effective July 1, 2024 and cancel one (1) vacant Board of Supervisors-Chief Assistant (J995) position (position # 2482) effective August 1, 2024. Proposed Effective Date: Various Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: Estimated total cost adjustment (salary / benefits / one time): Total annual cost ($41,480.33) Net County Cost ($41,480.33) Total this FY ($41,480.33) N.C.C. this FY ($41,480.33) SOURCE OF FUNDING TO OFFSET ADJUSTMENT Cost Savings Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Timothy M. Ewell for District II ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Timothy M. Ewell 6/3/2024 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE 6/18/2024 Add one (1) full-time (40/40) Board of Supervisors Assistant-General Secretary (J993) (unrepresented) position at salary plan and grade B85 1406 ($6,012.84-$8,057.78) effective July 1, 2024, and cancel one (1) full-time (40/40) Board of Supervisors- Chief Assistant (J995) (unrepresented) vacant position number 2482 at salary plan and grade B85 1800 ($8,881.85- $9,792.24) effective August 1, 2024 in the Board of Supervisors-District II Office. Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) Melissa Moglie 6/18/2024 ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Other: ____________________________________________ ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: Monica Nino, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 1098 REQUEST FOR PROJECT POSITIONS Department Date No. 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY 1099 1100 POSITION ADJUSTMENT REQUEST NO. 26821 DATE 5/31/2024 Department No./ Department County Administrator Budget Unit No. 0003 Org No. 1200 Agency No. 03 Action Requested: Cancel one (1) Management Analyst (ADVB) (unrepresented) position (#3819), appoint its incumbent to the Senior Management Anal yst - Exempt (ADT3) (unrepresented) position and abolish the Management Analyst (ADVB) (unrepresented) classification. Proposed Effective Date: 7/1/2024 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost $5,981.00 Net County Cost $5,981.00 Total this FY $5,981.00 N.C.C. this FY $5,981.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT General Fund Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Danielle Fokkema ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Monica Nino, County Administrator ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE 6/4/2024 Cancel one (1) Management Analyst (ADVB) (unrepresented) position (#3819), add one (1) position and appoint its incumbent Employee ID 89698 to the Senior Management Analyst - Exempt (ADT3) (unrepresented) position and abolish the Management Analyst (ADVB) (unrepresented) classification in the Office of the County Administrator. Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. 7/1/2024(Date) Amanda Monson 6/4/2024 ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Monica Nino, County Administrator Other: ____________________________________________ ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: David J. Twa, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 1101 REQUEST FOR PROJECT POSITIONS Department Date 6/4/2024 No. xxxxxx 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year -to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resource s Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY 1102 1103 POSITION ADJUSTMENT REQUEST NO. 26284 DATE 6/6/2024 Department No./ Department Library Budget Unit No. 0621 Org No. 3773 Agency No. 85 Action Requested: Cancel permanent-intermittent Library Assistant-Journey Level (3KVB) position 6107 and add one 20/40 Library Assistant-Journey Level (3KVB) position Proposed Effective Date: 7/1/2024 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost ($20,452.00) Net County Cost $0.00 Total this FY ($20,452.00) N.C.C. this FY $0.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT Library Fund Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Alison McKee ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT /s/ Julie Enea 6/11/2024 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE 6/12/2024 Cancel one (1) vacant permanent intermittent Library Assistant-Journey Level (3KVB) (represented) position # 6107; and add one (1) permanent part-time (20/40) Library Assistant-Journey Level (3KVB) (represented) position at the Orinda Library branch in the Library Department. Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. 7/1/2024(Date) Amanda Monson 6/12/2024 ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 6/18/2024 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources /s/ Julie Enea Other: ____________________________________________ ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: Monica Nino, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 1104 REQUEST FOR PROJECT POSITIONS Department Date No. 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year -to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resource s Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY 1105 1106 POSITION ADJUSTMENT REQUEST NO. 26286 DATE 06/03/2024 Department No./ Department Conservation and Development Budget Unit No. 0280 Org No. 2601 Agenc y No. 38 Action Requested: Reallocate Salary of Director, Department of Conservation and Development (4AA1) Proposed Effective Date: 6/30/2024 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost Net County Cost $0.00 Total this FY $8,000.00 N.C.C. this FY $0.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT Land Development Fund Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Julie Enea 6/3/2024 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE 6/3/2024 Reallocate the salary of Director, Department of Conservation and Development (4AA1) (unrepresented) at salary plan and grade BD5 2348 from $15,280.90 - $18,574.03 to $16,125.48 - $19,600.62, in the Department of Conservation and Development. Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. 6/30/2024(Date) Nicole Bilich 6/3/2024 ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 6/3/2024 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources /s/ Julie Enea Other: ____________________________________________ ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: Monica Nino, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 1107 REQUEST FOR PROJECT POSITIONS Department Date No. 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY 1108 1109 Salary Placement for Incumbent ASOs Reclassified to Chief of Administrative Servies I - Exempt ID #New Salary Step Pay Rate 57122 4 139418.363 56707 4 139418.363 86354 2 123225.525 35313 4 139418.363 67368 4 139418.363 91491 4 139418.363 80857 2 123225.525 1110 POSITION ADJUSTMENT REQUEST NO. 26289 DATE 6/14/2024 Department No./ Department Multiple Departments Budget Unit No. Org No. Agency No. Action Requested: Approve Reclassification of Seven (7) Incumbered and One (1) Vacant Administrative Services Officer positions to Chief of Administrative Services I - Exempt Proposed Effective Date: 6/30/2024 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost $9,943.00 Net County Cost $0.00 Total this FY $9,943.00 N.C.C. this FY $0.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT The affected positions are within numerous departments. Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Nicole Bilich ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Chrystine Robbins (for) 6/20/2024 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE 6/13/2024 Approve Reclassification of Seven (7) Incumbered and One (1) Vacant Administrative Services Officer positions to Chief of Administrative Services I - Exempt Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. 6/30/2024(Date) Nicole Bilich 6/14/2024 ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 6/14/2024 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Other: ____________________________________________ ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: Monica Nino, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 1111 REQUEST FOR PROJECT POSITIONS Department Date No. 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year -to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resource s Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY 1112 1113 POSITION ADJUSTMENT REQUEST NO. 26288 DATE 6/14/2024 Department No./ Department Employment & Human Services Budget Unit No. 0035 Org No. 1351 Agenc y No. 5 Action Requested: Adopt resolution to add two (2) HR Analyst positions and to increase funding to 100% for one (1) HR Anallyst currenlty funded at 80%. Proposed Effective Date: 7/1/2024 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost $358,000.00 Net County Cost $0.00 Total this FY $179,000.00 N.C.C. this FY $0.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT EHSD funding Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Nicole Bilich ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Chrystine Robbins (for) 6/20/2024 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE 6/13/2024 Adopt resolution to add two (2) HR Analyst positions and to increase funding to 100% for one (1) HR Anallyst currenlty funded at 80%effective July 1, 2024 Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. 7/1/2024(Date) Nicole Bilich 6/14/2024 ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 6/14/2024 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Other: ____________________________________________ ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: Monica Nino, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 1114 REQUEST FOR PROJECT POSITIONS Department Date No. 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY 1115 P300 Cost Analysis ASSIST Request - Date:1-May-24 Annualization Factor 12 Benefit Percentage 36.54%Based on FY 24/25 PCF Pension Percentage 21.05%Based on FY 24/25 PCF Classification Human Resources Analyst # of Pos. Total Costs Budgeted Monthly Salary 8,195$ 2 Benefit Amount 2,994$ 5,989$ Salary + Benefit 11,190$ 22,379$ Annualized Sal+ Ben Cost 134,275$ 268,550$ Effective Mo's 12 Upcoming Yr. Cost 134,275$ 268,550$ Federal Percentage 59.00% Federal Cost 79,222$ 158,445$ State Percentage 35.00% State Cost 46,996$ 93,993$ Other Funding 100%-$ County Percentage 6.00% County Cost 8,057$ 16,113$ Annual Pension Cost 28,265$ 56,530$ TOTAL ANNUAL COST (Salary+Benefits+Pension)162,540$ 325,080$ Step 1 8,195.10$ Step 2 8,604.85$ Step 3 9,035.09$ Step 4 9,486.85$ Step 5 9,961.19$ Step 6 10,459.25$ Step 7 10,982.21$ Step 8 11,531.32$ Step 9 12,107.89$ Step 10 Step 11 Step 12 Step 13 Step 14 Step 15 C:\Users\ufc-prod\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@DC16CD04\@BCL@DC16CD04 6/14/2024 1116 1117 POSITION ADJUSTMENT REQUEST NO. 25927 DATE 6/13/2024 Department No./ Department Health Services Budget Unit No. 0452 Org No. 5879 Agency No. A18 Action Requested: Establish the classification of Supervising Hazardous Materials Specialist (represented) and add three (3) positions; and reallocate the Assistant Director of Hazardous Materials Program salary in the Health Services Department. Proposed Effective Date: 6/26/2024 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost $964.117.45 Net County Cost Total this FY $80,343.12 N.C.C. this FY SOURCE OF FUNDING TO OFFSET ADJUSTMENT: These positions will be covered through Certified Unified Program Agency fee studies and proposals to the Board of Supervisors Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Michelle Fregoso ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Sarah Kennard for 6/20/2024 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE 6/17/2024 Establish the classification of Supervising Hazardous Materials Specialist (VLHB) (represented) at salary plan and grade ZA5 1018 ($9,623.112 - $11,696.95) and add three (3) full-time positions; and reallocate the Assistant Director of Hazardous Material Programs (VLFA) (represented) at salary plan and grade from ZC5 1924 ($9,652.16 - $11,732.26) to salary plan and grade ZA5 1019 ($12,288.487 - $14,936.730) on the salary schedule Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) _____Gladys Reid______________ _6/17/2024____________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Other: ____________________________________________ ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: Monica Nino, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 1118 REQUEST FOR PROJECT POSITIONS Department Date _______ No. xxxxx 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each proj ect position at the halfway point of the project duration. This report is to be submitted to the Human Resources Departm ent, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY 1119 1120 POSITION ADJUSTMENT REQUEST NO. 26287 DATE 6/13/2024 Department No./ Department Office, Racial Equity & Social Justice Budget Unit No. 0136 Org No. 0136 Agenc y No. 09 Action Requested: Approve adjustment of vacation allocation for the Co-Director, Race Equity and Community Empowerment (AJA1) at a rate equal to 160 hours per year effective November, 13, 2023. Proposed Effective Date: 11/13/2023 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost Net County Cost $0.00 Total this FY $3,600.00 N.C.C. this FY $0.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT General Fund Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Chrystine Robbins (for) 6/20/2024 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE 6/13/2024 Approve additional vacation accruals for the Co-Director, Race Equity and Community Empowerment (AJA1) at a rate equal to 160 hrs/year effective November, 13, 2023 Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. 11/13/2023(Date) Nicole Bilich 6/13/2024 ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 6/13/2024 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Jason Chan Other: ____________________________________________ ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: Monica Nino, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 1121 REQUEST FOR PROJECT POSITIONS Department Date No. 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year -to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resource s Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY 1122 1123 View Budget Amendment: Budget Amendment: FY 2023-24 - Operating Budget on 06/12/2024 : BDA-24-00247 09:14 AM 06/14/2024 Page 1 of 2 Company Contra Costa County Budget Template Operating Budget : FY2023-24 Operating Budget Budget FY2023-24 Operating Budget Organizing Dimension Type Amendment ID BDA-24-00247 Amendment Date 06/12/2024 Description Appropriate funds to Public Works - ISF Fleet Services (0064) from Telecommunications (0060) for the purchase of new vehicles. Amendment Type Appropriation / Estimated Revenue Adjustment Balanced Amendment Yes Entry Type Mid-Year Adjustments Status In Progress Budget Amendment Entries Period *Ledger Account/Summary Home Organization *Cost Center *Fund Debit Amount Credit Amount Memo Exceptions FY 2023-24 Year (FY2023-24 Operating Budget) 5011:REIMBURSEMENTS-GOV/GOV 1050 ADMINISTRATION (Home Org) 4295 MICROWAVE MAINTENANCE 100300 GENERAL $60,000.00 $0.00 debit Warning : - Home Org on Budget Line Not Equal Initiator's Home Org FY 2023-24 Year (FY2023-24 Operating Budget) 5011:REIMBURSEMENTS-GOV/GOV 1050 ADMINISTRATION (Home Org) 4290 TELEPHONE MAINTENANCE 100300 GENERAL $242,000.00 $0.00 debit Warning : - Home Org on Budget Line Not Equal Initiator's Home Org FY 2023-24 Year (FY2023-24 Operating Budget) 9951:REIMBURSEMENTS - GOV/GOV 1050 ADMINISTRATION (Home Org) 4284 VEHICLE REPLACEMENT 150100 FLEET ISF $0.00 $302,000.00 credit Warning : - Home Org on Budget Line Not Equal Initiator's Home Org FY 2023-24 Year (FY2023-24 Operating Budget) 2302:USE OF CO VEHICLE/EQUIP 1050 ADMINISTRATION (Home Org) 4295 MICROWAVE MAINTENANCE 100300 GENERAL $0.00 $60,000.00 credit Warning : - Home Org on Budget Line Not Equal Initiator's Home Org FY 2023-24 Year (FY2023-24 Operating Budget) 2302:USE OF CO VEHICLE/EQUIP 1050 ADMINISTRATION (Home Org) 4290 TELEPHONE MAINTENANCE 100300 GENERAL $0.00 $242,000.00 credit Warning : - Home Org on Budget Line Not Equal Initiator's Home Org FY 2023-24 Year (FY2023-24 Operating Budget) 4953:AUTOS & TRUCKS 1050 ADMINISTRATION (Home Org) 4284 VEHICLE REPLACEMENT 150100 FLEET ISF $302,000.00 $0.00 debit Warning : - Home Org on Budget Line Not Equal Initiator's Home Org 1124 View Budget Amendment: Budget Amendment: FY 2023-24 - Operating Budget on 06/12/2024 : BDA-24-00247 09:14 AM 06/14/2024 Page 2 of 2 Process History Process Step Status Completed On Due Date Person (Up to 5)All Persons Comment Budget Amendment Event Budget Amendment Event Step Completed 06/12/2024 10:50:06 AM 06/13/2024 Michelle Colefield 1 Budget Amendment Event Review Budget Amendment Not Required 06/13/2024 0 Budget Amendment Event Approval by Department Approver – Budget Amendment Sent Back 06/12/2024 11:25:34 AM Arlene Gutierrez (Department Approver – Budget Amendment) 1 Send Back Reason from Arlene Gutierrez: per request Budget Amendment Event Budget Amendment Event Submitted 06/12/2024 11:34:06 AM 06/13/2024 Michelle Colefield 1 Budget Amendment Event Review Budget Amendment Not Required 06/13/2024 0 Budget Amendment Event Approval by Department Approver – Budget Amendment Approved 06/12/2024 11:37:59 AM Arlene Gutierrez (Department Approver – Budget Amendment) 1 Budget Amendment Event Approval by Budget Specialist (Auditor Office) Sent Back 06/13/2024 11:40:12 AM Yesenia Campos (Budget Specialist (Auditor Office)) 1 Send Back Reason from Yesenia Campos: Dept will update coding Budget Amendment Event Budget Amendment Event Submitted 06/13/2024 12:23:09 PM 06/13/2024 Michelle Colefield 1 Budget Amendment Event Review Budget Amendment Not Required 06/13/2024 0 Budget Amendment Event Approval by Department Approver – Budget Amendment Approved 06/13/2024 01:02:20 PM Sarah Bunnell (Department Approver – Budget Amendment) 1 Budget Amendment Event Approval by Budget Specialist (Auditor Office) Awaiting Action Analiza Pinlac (Budget Specialist (Auditor Office)) 3 Xia Zhang (Budget Specialist (Auditor Office)) Yesenia Campos (Budget Specialist (Auditor Office)) 1125 View Budget Amendment: Budget Amendment: FY 2023-24 - Operating Budget on 05/07/2024 : BDA-24-00227 11:29 AM 05/14/2024 Page 1 of 2 Company Contra Costa County Budget Template Operating Budget : FY2023-24 Operating Budget Budget FY2023-24 Operating Budget Organizing Dimension Type Amendment ID BDA-24-00227 Amendment Date 05/07/2024 Description Purchase two vehicles from ISF to Probation (PRCS Unit) Amendment Type Appropriation / Estimated Revenue Adjustment Balanced Amendment Yes Entry Type Mid-Year Adjustments Status In Progress Budget Amendment Entries Period *Ledger Account/Summary Home Organization *Cost Center *Fund Debit Amount Credit Amount Memo Exceptions FY 2023-24 Year (FY2023-24 Operating Budget) 5011:REIMBURSEMENTS-GOV/GOV 3036 COMMUNITY PROBATION (Home Org) 3085 AB109- PROBATION 100300 GENERA L $130,000.00 $0.00 Warning : - Home Org on Budget Line Not Equal Initiator's Home Org FY 2023-24 Year (FY2023-24 Operating Budget) 3611:INTERFUND EXP - GOV/GOV 3036 COMMUNITY PROBATION (Home Org) 3085 AB109- PROBATION 100300 GENERA L $0.00 $130,000.00 Warning : - Home Org on Budget Line Not Equal Initiator's Home Org FY 2023-24 Year (FY2023-24 Operating Budget) 9951:REIMBURSEMENTS - GOV/GOV 3036 COMMUNITY PROBATION (Home Org) 4284 VEHICLE REPLACEMENT 150100 FLEET ISF $0.00 $130,000.00 Warning : - Home Org on Budget Line Not Equal Initiator's Home Org FY 2023-24 Year (FY2023-24 Operating Budget) 4953:AUTOS & TRUCKS 3036 COMMUNITY PROBATION (Home Org) 4284 VEHICLE REPLACEMENT 150100 FLEET ISF $130,000.00 $0.00 Warning : - Home Org on Budget Line Not Equal Initiator's Home Org Process History Process Step Status Completed On Due Date Person (Up to 5)All Persons Comment Budget Amendment Event Budget Amendment Event Step Completed 05/07/2024 08:12:15 AM 05/08/2024 Cristina Squires 1 1126 View Budget Amendment: Budget Amendment: FY 2023-24 - Operating Budget on 05/07/2024 : BDA-24-00227 11:29 AM 05/14/2024 Page 2 of 2 Process Step Status Completed On Due Date Person (Up to 5)All Persons Comment Budget Amendment Event Review Budget Amendment Not Required 05/08/2024 0 Budget Amendment Event Approval by Department Approver – Budget Amendment Sent Back 05/07/2024 08:51:34 AM Christabel De Dios (Department Approver – Budget Amendment) 1 Send Back Reason from Christabel De Dios: correction needed Budget Amendment Event Budget Amendment Event Submitted 05/07/2024 08:55:41 AM 05/08/2024 Cristina Squires 1 Budget Amendment Event Review Budget Amendment Not Required 05/08/2024 0 Budget Amendment Event Approval by Department Approver – Budget Amendment Approved 05/08/2024 10:39:09 AM Christabel De Dios (Department Approver – Budget Amendment) 1 Budget Amendment Event Approval by Budget Specialist (Auditor Office) Awaiting Action Analiza Pinlac (Budget Specialist (Auditor Office)) 3 Xia Zhang (Budget Specialist (Auditor Office)) Yesenia Campos (Budget Specialist (Auditor Office)) 1127 Exhibit 1 1128 EXHIBIT A Area to be conveyed County owned parcel Fire District owned parcel County owned parcel Fire District owned parcel Area to be conveyed 1129 Recorded at the request of: Contra Costa County After recording return to: Contra Costa Fire Protection District 4005 Port Chicago Highway, Suite 250 Concord, CA 94520 Mail Tax Statement to: Contra Costa Fire Protection District 4005 Port Chicago Highway, Suite 250 Concord, CA 94520 EXEMPT FROM RECORDING FEES PURSUANT TO GOV’T. CODE SECTION 27383 AND DOCUMENTARY TRANSFER TAX PURSUANT TO REVENUE AND TAXATION CODE SECTION 11922. A Portion of Assessor's Parcel No. 013-091-016 GRANT DEED For valuable consideration, receipt of which is hereby acknowledged, CONTRA COSTA COUNTY, a political subdivision of the State of California, organized under the laws of the State of California, Grants to CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT the following described real property in the City of Brentwood, State of California: FOR DESCRIPTION SEE EXHIBIT “A” ATTACHED HERETO AND MADE A PART HEREOF. CONTRA COSTA COUNTY Dated By __________________________________ Chair, Board of Supervisors A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. \\PW-DATA\grpdata\realprop\Fire Station 94\Fire Station 94_Grant Deed.doc 02/2021 STATE OF CALIFORNIA ) COUNTY OF CONTRA COSTA ) On before me, _________ Clerk of the Board of Supervisors, Contra Costa County, personally appeared _________ , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature: Deputy Clerk 1130 1131 1132 Recorded at the request of: Contra Costa County Return to: Contra Costa County Public Works Department Real Estate Division 255 Glacier Drive Martinez, CA 94553 Mail Tax Statement to: Contra Costa County Public Works Department Real Estate Division 255 Glacier Drive Martinez, CA 94553 EXEMPT FROM RECORDING FEES PURSUANT TO GOV’T. CODE SECTION 27383 AND DOCUMENTARY TRANSFER TAX PURSUANT TO REVENUE AND TAXATION CODE SECTION 11922. Assessor's Parcel No. A PORTION OF APN 013-091-017 GRANT OF EASEMENT THIS INDENTURE, made by and between CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT, hereinafter called the GRANTOR, and CONTRA COSTA COUNTY, a political subdivision of the State of California, hereinafter called the GRANTEE, W I T N E S S E T H : That the GRANTOR, for value received, hereby grants to the GRANTEE, and its successors and assigns, a perpetual easement and right of way for ingress and egress purposes (not to be exclusive) over and across that certain real property in the City of Brentwood, County of Contra Costa, State of California, described as follows: FOR DESCRIPTION SEE EXHIBIT "A" ATTACHED HERETO AND MADE A PART HEREOF. IN WITNESS WHEREOF, the GRANTOR has executed this indenture this day of , 2024. Lewis T. Broschard III District Fire Chief ABOVE SIGNATURES MUST BE NOTARIZED \\PW-DATA\grpdata\realprop\Fire Station 94\EA.06 Grant of Easement_ADA access ramp_Fire Station 94.doc 03/2021 1133 1134 1135 1136 1137 1138 1139 1140 1141 1142 1143 1144 1145 1146 1147 1148 1149 1150 1151 1152 1153 1154 1 LEASE CLERK-RECORDER 777 ARNOLD DRIVE, SUITE 150 MARTINEZ, CA This lease is dated July 1, 2024, and is between 777 Arnold Drive, LLC, a California limited liability corporation (“Lessor”) and the County of Contra Costa, a political subdivision of the State of California (“County”). Recitals A. Lessor is the owner of the building located at 777 Arnold Drive, Martinez (the “Building”). B. Lessor desires to lease to County and County desires to lease from Lessor that portion of the Building known as Suite 150, which consists of approximately 3,405 square feet and includes of warehouse space and 2 offices (the “Premises”). The location and configuration of the Premises is shown on Exhibit A. The County’s lease of the Premises includes the non-exclusive use of the parking lot directly adjacent to the Building. The parties therefore agree as follows: Agreement 1. Lease of Premises. In consideration of the rents and subject to the terms of this lease, Lessor hereby leases to County and County hereby leases from Lessor, the Premises. 2. Term. The “Term” of this lease is comprised of an Initial Term and, at County’s election, Renewal Terms, each as defined below. a. Initial Term. The “Initial Term” is five years, commencing on July 1, 2024 (the “Commencement Date”) and ending June 30, 2029. b. Renewal Terms. County has two options to renew this lease for a term of one year for each option (each, a “Renewal Term”) upon all the terms and conditions set forth in this lease. i. County will provide Lessor with written notice of its election to renew the lease thirty days prior to the end of the Term. However, if County fails to provide such notice, its right to renew the lease will not expire until fifteen 1155 2 working days after County’s receipt of Lessor’s written demand that County exercise or forfeit the option to renew. ii. Upon the commencement of a Renewal Term, all references to the Term of this lease will be deemed to mean the Term as extended pursuant to this Section. 3. Rent. County shall pay rent (“Rent”) to Lessor monthly in advance beginning on the Commencement Date. Rent is payable on the tenth day of each month during the Initial Term and, if applicable, the Renewal Terms, in the amounts set forth below: a. Initial Term. Term Monthly Rent July 1, 2024 – June 30, 2025 $5,108.00 July 1, 2025 – June 30, 2026 $5,210.00 July 1, 2026 – June 30, 2027 $5,314.00 July 1, 2027 – June 30, 2028 $5,420.00 July 1, 2028 – June 30, 2029 $5,528.00 b. First Renewal Term Term Monthly Rent July 1, 2029 – June 30, 2030 $5,639.00 c. Second Renewal Term. Term Monthly Rent July 1, 2030 – June 30, 2031 $5,751.00 Rent for any fractional month will be prorated and computed on a daily basis with each day’s rent equal to one-thirtieth (1/30) of the monthly Rent. 4. Use. The Premises are to be used to store historical records that need to be maintained in a temperature-controlled environment. In support of this use, Lessor shall cause the temperature in the Premises to be no less than 65 degrees Fahrenheit and no greater than 70 degrees Fahrenheit. County shall cause the temperature to be monitored by a thermostatic alarm that is part of the County installed alarm system. If the temperature falls below 65 degrees Fahrenheit or above 70 degrees Fahrenheit, the County will notify the Lessor by email or phone call immediately during regular business hours, and on the next business day following a weekend or holiday. 5. Full-Service Lease. This is a full-service lease. Lessor shall pay all of the Building’s operating costs, including, but not limited to, all maintenance and repairs, real estate taxes, and building insurance. County will not reimburse Lessor for any of these costs. 1156 3 6. Obligation to Pay Utilities. Lessor shall pay for all water, sewer, gas, electricity, and refuse collection provided to the Premises. Lessor shall furnish heating, ventilating and air conditioning to the Premises 24 hours per day, 7 days per week. The temperature must be maintained between 65-70 degrees Fahrenheit for optimum storage conditions. 7. Maintenance and Repairs. a. Roof and Exterior of Premises. Lessor shall keep the roof and exterior of the Premises in good order, condition, and repair, and shall maintain the structural integrity of the Building, including the exterior doors and their fixtures, closers and hinges, exterior windows, glass and glazing, used in the Premises. County shall maintain all locks and key systems used in the Premises. b. Interior of Premises. County shall keep and maintain the interior of the Premises in good order, condition and repair, but Lessor shall repair damage to the interior caused by its failure to maintain the exterior in good repair, including damage to the interior caused by roof leaks and/or interior and exterior wall leaks. The County may install and maintain an alarm system, if deemed necessary by County. c. Utility Systems. Lessor shall repair and maintain the electrical, lighting, water and plumbing systems in good order, condition and repair. d. HVAC. Lessor shall maintain and repair the heating, ventilating, and air-conditioning (HVAC) systems. e. Parking; Exterior Lighting; Landscaping. Lessor shall maintain the parking lot, exterior lighting system, and landscaping in good order, condition and repair. f. Services by Lessor. If County determines that the Premises are in need of maintenance, construction, remodeling or similar work that is beyond Lessor’s responsibilities under this lease, at County’s request, Lessor shall perform the work at County’s expense. In performing the work, Lessor shall consult with County and use either licensed insured contractors or employees of Lessor. Lessor shall obtain County’s prior written approval of the scope, terms, and cost of any contracts. County may, by giving Lessor thirty (30) days prior written notice, change the scope of work, terminate any or all work, or require that work be performed by a different contractor. 8. Tenant Improvements. Lessor shall cause the following improvements to be made to the Premises prior to occupancy by the County: a. Remove existing carpet in office spaces. Concrete floors shall be delivered in a clean, even, and safe condition. b. Replace existing lighting fixtures throughout with LED lighting fixtures. 1157 4 c. Construct a chain link fence hallway to separate the Premises from the remaining warehouse as shown on Exhibit A. 9. Quiet Enjoyment. Provided County is in compliance with the material terms of this lease, Lessor shall warrant and defend County in the quiet enjoyment and possession of the Premises during the Term. 10. Assignment and Sublease. County has the right to assign this lease or sublease the Premises or any part of the Premises at any time during the Term. Upon the assignment of the lease by County, the County will have no further obligation under the lease. 11. Alterations; Fixtures and Signs. County may (i) make any lawful and proper minor alterations to the Premises and (ii) attach fixtures and signs (“County Fixtures”) in or upon the Premises. Any County Fixtures will remain the property of County and may be removed from the Premises by County at any time during the Term. County is responsible for the cost of all alterations and County Fixtures. All alterations and County Fixtures are subject to Lessor’s approval and must comply with existing code requirements. 12. Prior Possession. Prior to the Commencement Date, County has the right to (i) install fixtures, telephone outlets and cabling, telephones, security systems, furniture, and other items required to prepare the Premises for County’s occupancy and to store furniture, supplies and equipment, provided such work and storage and can be effected without unduly interfering with Lessor’s completion of any tenant improvements. 13. Insurance. a. Liability Insurance. Throughout the Term, County shall maintain in full force and effect, at its sole expense, a general self-insurance program covering bodily injury (including death), personal injury, and property damage, including loss of use. County shall provide Lessor with a letter of self-insurance affirming the existence of the self-insurance program. b. Self-Insurance Exclusion. County’s self-insurance does not provide coverage for (i) areas to be maintained by Lessor under this lease, or (ii) negligence, willful misconduct, or other intentional act, error or omission of Lessor, its officers, agents, or employees. 14. Surrender of Premises. On the last day of the Term, or sooner termination of this lease, County shall peaceably and quietly leave and surrender to Lessor the Premises, along with appurtenances and fixtures at the Premises (except County Fixtures), all in good condition, ordinary wear and tear, damage by casualty, condemnation, acts of God and Lessor’s failure to make repairs required of Lessor excepted. County is not responsible for painting or for repairing or replacing any floor coverings in the Premises upon the expiration or earlier termination of this lease. 1158 5 15. Waste, Nuisance. County may not commit, or suffer to be committed, any waste upon the Premises, or any nuisance or other act or thing that may disturb the quiet enjoyment of any other occupant of the Building. 16. Inspection. Lessor, or its proper representative or contractor, may enter the Premises by prior appointment between the hours of 9:00 a.m. and 4:30 p.m., Monday through Friday, holidays excepted, to determine that (i) the Premises is being reasonably cared for, (ii) no waste is being made and that all actions affecting the Premises are done in the manner best calculated to preserve the Premises, and (iii) County is in compliance with the terms and conditions of this lease. 17. Perilous Conditions. If the County’s Director of Public Works becomes aware of a perilous condition on the Premises that, in his or her opinion, substantially and significantly threatens the health and safety of County employees and/or invitees (a “Perilous Condition”), the Director of Public Works, or his or her designee, will immediately notify Lessor of the Perilous Condition and Lessor shall use best efforts to immediately eliminate the Perilous Condition. Lessor shall immediately address any condition reasonably constituting an emergency, whether Lessor learns of the condition through County or otherwise. If Lessor fails to address a Perilous Condition within twenty-four (24) hours after County’s notice or to immediately address an emergency, County may attempt to resolve the Perilous Condition or emergency. Lessor shall reimburse County for any costs incurred by County in addressing the Perilous Condition or emergency promptly upon receipt of County’s invoice. 18. Destruction. If any damage occurs that causes destruction to any portion of the Premises during the Term from any cause and repairs can be made within sixty days from the date of the damage under the applicable laws and regulations of government authorities, Lessor shall repair the damage promptly. Such destruction will void this lease. 19. Hazardous Material. Lessor warrants to County that Lessor does not have any knowledge of the presence of Hazardous Material (as defined below) or contamination of the Building or Premises in violation of environmental laws. Lessor shall defend, save, protect and hold County harmless from any loss arising out of the presence of any Hazardous Material on the Premises that was not brought to the Premises by or at the request of County, its agents, contractors, invitees or employees. Lessor acknowledges and agrees that County has no obligation to clean up or remediate, or contribute to the cost of clean up or remediation, of any Hazardous Material unless such Hazardous Material is released, discharged or spilled on or about the Premises by County or any of its agents, employees, contractors, invitees or other representatives. The obligations of this Section shall survive the expiration or earlier termination of this lease. “Hazardous Material” means any substance, material or waste, including lead based paint, asbestos and petroleum (including crude oil or any fraction thereof), that is or 1159 6 becomes designated as a hazardous substance, hazardous waste, hazardous material, toxic substance, or toxic material under any federal, state or local law, regulation, or ordinance. 20. Indemnification. a. County. County shall defend, indemnify and hold Lessor harmless from County’s share of any and all claims, costs and liability for any damage, injury or death of or to any person or the property of any person, including attorneys’ fees, caused by the willful misconduct or the negligent acts, errors, or omissions of County, its officers, agents or employees in using the Premises pursuant to this lease, or the County’s performance under this lease, except to the extent caused or contributed to by (i) the structural, mechanical, or other failure of buildings owned or maintained by Lessor, and/or (ii) the negligent acts, errors, or omissions of Lessor, its officers, agents, or employees. b. Lessor. Lessor shall defend, indemnify and hold County harmless from Lessor’s share of any and all claims, costs and liability for any damage, injury or death of or to any person or the property of any person, including attorneys’ fees, caused by the willful misconduct or the negligent acts, errors or omissions of Lessor, its officers, agents, employees, with respect to the Premises, or Lessor’s performance under this lease, or the Lessor’s performance, delivery or supervision of services at the Premises, or by the structural, mechanical or other failure of buildings owned or maintained by Lessor, except to the extent caused or contributed to by the negligent acts, errors, or omissions of County, its officers, agents, or employees. 21. Default. The occurrence of any of the following events is a default under this lease: a. County. i. County’s failure to pay Rent within ten business days after receipt of a written notice of failure (a “Notice”) from Lessor to County; provided, however, that County will have additional time if its failure to pay Rent is due to circumstances beyond its reasonable control, including, without limitation, failure of the County’s Board of Supervisors to adopt a budget. In no event may such additional time exceed seventy-five days from receipt of a Notice. ii. County’s failure to comply with any other material term or provision of this lease if the failure is not remedied within thirty days after receipt of a Notice from Lessor to County specifying the nature of the breach in reasonably sufficient detail; provided, however, if the default cannot reasonably be remedied within the thirty day period, then a default will not be deemed to occur until the occurrence of County’s failure to comply within the period of time that may be reasonably required to remedy the default, up to an aggregate 1160 7 of ninety days, provided County commences curing the default within thirty days and thereafter diligently proceeds to cure the default. b. Lessor. i. Subject to Section 21.b.ii below, Lessor’s failure to perform any obligation under this lease if the failure is not remedied within thirty days after receipt of a Notice from County to Lessor specifying the nature of the breach in reasonably sufficient detail; provided, however, if the breach cannot reasonably be remedied within the thirty day period, then a default will not be deemed to occur until the occurrence of Lessor’s failure to perform within the period of time that may be reasonably required to remedy the breach, up to an aggregate of ninety days, provided Lessor commences curing the breach within thirty days and thereafter diligently proceeds to cure the breach. ii. Lessor’s failure to maintain the temperature in the Premises within the range set forth in Section 4, above, if such failure continues for three or more consecutive days, or for more than a total of 30 days in any 12-month period. 22. Remedies. a. Lessor. Upon the occurrence of a default by County, Lessor may, after giving County written notice of the default, and in accordance with due process of law, reenter and repossess the Premises and remove all persons and property from the Premises. b. County. Upon the occurrence of a default by Lessor, County may (i) terminate this lease by giving written notice to Lessor and quit the Premises without further cost or obligation to County or (ii) proceed to repair or correct the failure and, at County’s option, either deduct the cost thereof from Rent due to Lessor, or invoice Lessor for the cost of repair, which invoice Lessor shall pay promptly upon receipt. 23. Notices. Any notice required or permitted under this lease must be in writing and sent by overnight delivery service or registered or certified mail, postage prepaid and directed as follows: To Lessor: 777 Arnold Drive, LLC 777 Arnold Drive, Suite 100 Martinez, CA 94553 To County: Contra Costa County Public Works Department Attn: Principal Real Property Agent 255 Glacier Drive Martinez, CA 94553 1161 8 Either party may at any time designate in writing a substitute address for the address set forth above and thereafter notices are to be directed to such substituted address. If sent in accordance with this Section, all notices will be deemed effective (i) the next business day, if sent by overnight courier, or (ii) three days after being deposited in the United States Postal system. 24. Successors and Assigns. This lease binds and inures to the benefit of the heirs, successors, and assigns of the parties hereto. 25. Holding Over. Any holding over after the Term of this lease is a tenancy from month to month and is subject to the terms of this lease. 26. Time is of the Essence. In fulfilling all terms and conditions of this lease, time is of the essence. 27. Governing Law. The laws of the State of California govern all matters arising out of this lease. 28. Severability. In the event that any provision of this lease is held to be invalid or unenforceable in any respect, the validity and enforceability of the remaining provisions of this lease will not in any way be affected or impaired. [Remainder of Page Intentionally Left Blank] 1162 9 29. Entire Agreement; Construction; Modification. Neither party has relied on any promise or representation not contained in this lease. All previous conversations, negotiations, and understandings are of no further force or effect. This lease is not to be construed as if it had been prepared by one of the parties, but rather as if both parties prepared it. This lease may be modified only by a writing signed by both parties. The parties are executing this lease on the date set forth in the introductory paragraph. COUNTY OF CONTRA COSTA, a 777 ARNOLD DRIVE, LLC, a California political subdivision of the State of limited liability corporation California By: _______________________ By: _______________________ Warren Lai Andrew C. Serb Director of Public Works Managing Member RECOMMENDED FOR APPROVAL: By: _______________________ Jessica L. Dillingham Principal Real Property Agent By: _______________________ Stacey Sinclair Senior Real Property Agent APPROVED AS TO FORM THOMAS L. GEIGER, COUNTY COUNSEL By: _______________________ Kathleen M. Andrus Deputy County Counsel \\PW-DATA\grpdata\realprop\LEASE MANAGEMENT\MARTINEZ\777 ARNOLD DR STE 150\LEASE\working file\777 ARNOLD DR_clerk recorder_lease_final.doc 1163 10 EXHIBIT A 777 Arnold Drive, Martinez XXXX - Chain link hallway 777 Arnold Drive Entrance to Premises from side of building Office 1 Office 2 Premises Suite 150 1164 Procurement Servi ces Division 40 Muir Road Martinez, CA 94553-4825 Notice of Intent to Award Contract 2024 Mr. Norm Bourroughs Sales Representative Kelly Spicers 47422 Kato Road Fremont, CA 94538 Email: norm.borroughs@kellyspicers.com Re: CCC-RFP 2312-723 Miscellaneous Cut Sheet Paper and Other Paper Products CCC-RFP 2312-724 Miscellaneous Envelopes Dear Mr. Bourroughs The Contra Costa County Purchasing Division “County” hereby announces its intent to award the contract(s) for the: Miscellaneous Cut Sheet Paper & Envelopes to: Kelly Spicers This Notice of Intent to Award is contingent on the approval of the Board of Supervisors of Contra Costa County and the execution of a negotiated written contract and, as a result, this Notice does NOT constitute the formation of a contract between the County and Kelly Spicers (“Vendor”). The Vendor shall not acquire any legal or equitable rights relative to the contract services until a contract containing terms and conditions acceptable to the County is executed. If Kelly Spicers fails to negotiate and execute a contract with the County, the County may revoke the award and award the contract to the next highest ranked vendor or withdraw the RFP. The County further reserves the right to cancel this Notice of Intent to Award at any time prior to the execution of a written contract. Thank you for participating in the competitive selection process. You will be contacted by the Department soon for contract negotiation and signing. Sincerely, Anne Ortiz Buyer II 925-957-2491 Email: anne.ortiz@pw.cccounty.us 1165 Procurement Servi ces Division 40 Muir Road Martinez, CA 94553-4825 Notice of Intent to Award Contract 2024 Mr. Jeff Nelson Branch Manager Kelly Spicers Stores 1070 Detroit Ave Suite A Concord, CA 945218 Email: jeff.nelsons@kellyspicers.com Re: CCC-RFP 2312-723 Miscellaneous Cut Sheet Paper and Other Paper Products Dear Mr. Nelson The Contra Costa County Purchasing Division “County” hereby announces its intent to award the contract(s) for the: Miscellaneous Cut Sheet Paper to: Kelly Spicers Stores This Notice of Intent to Award is contingent on the approval of the Board of Supervisors of Contra Costa County and the execution of a negotiated written contract and, as a result, this Notice does NOT constitute the formation of a contract between the County and Kelly Spicers Stores (“Vendor”). The Vendor shall not acquire any legal or equitable rights relative to the contract services until a contract containing terms and conditions acceptable to the County is executed. If Kelly Spicers Stores fails to negotiate and execute a contract with the County, the County may revoke the award and award the contract to the next highest ranked vendor or withdraw the RFP. The County further reserves the right to cancel this Notice of Intent to Award at any time prior to the execution of a written contract. Thank you for participating in the competitive selection process. You will be contacted by the Department soon for contract negotiation and signing. Sincerely, Anne Ortiz Buyer II 925-957-2491 Email: anne.ortiz@pw.cccounty.us 1166 Procurement Servi ces Division 40 Muir Road Martinez, CA 94553-4825 Notice of Intent to Award Contract May 2024 Mr. Norberto Mendez Southland Envelopes 10111 Riverford Rd Lakeside, CA 92040 jortega@southlandenvelope.com Re: CCC-RFP 2312-724 Envelopes for Contra Costa County Print and Mail Service Dear Mr. Mendez The Contra Costa County Purchasing Division “County” hereby announces its intent to award the contract(s) for the: Miscellaneous Cut Sheet Paper to: Southland Envelopes This Notice of Intent to Award is contingent on the approval of the Board of Supervisors of Contra Costa County and the execution of a negotiated written contract and, as a result, this Notice does NOT constitute the formation of a contract between the County and Southland Envelopes (“Vendor”). The Vendor shall not acquire any legal or equitable rights relative to the contract services until a contract containing terms and conditions acceptable to the County is executed. If Southland Envelopes fails to negotiate and execute a contract with the County, the County may revoke the award and award the contract to the next highest ranked vendor or withdraw the RFP. The County further reserves the right to cancel this Notice of Intent to Award at any time prior to the execution of a written contract. Thank you for participating in the competitive selection process. You will be contacted by the Department soon for contract negotiation and signing. Sincerely, Anne Ortiz Buyer II 925-957-2491 Email: anne.ortiz@pw.cccounty.us 1167 Procurement Servi ces Division 40 Muir Road Martinez, CA 94553-4825 Notice of Intent to Award Contract 2024 Mr. Brandon Kavrell Key Account Executive Staples Advantage 6801 Koll Center Parkway, #220 Pleasanton, CA 94566 Email: Brandon.Kavrell@Staples.com Re: CCC-RFP 2312-723 Miscellaneous Cut Sheet Paper and Other Paper Products CCC-RFP 2312-724 Miscellaneous Envelopes Dear Mr.Kavrell The Contra Costa County Purchasing Division “County” hereby announces its intent to award the contract(s) for the: Miscellaneous Cut Sheet Paper & Envelopes to: Staples Advantage This Notice of Intent to Award is contingent on the approval of the Board of Supervisors of Contra Costa County and the execution of a negotiated written contract and, as a result, this Notice does NOT constitute the formation of a contract between the County and Staples Advantage (“Vendor”). The Vendor shall not acquire any legal or equitable rights relative to the contract services until a contract containing terms and conditions acceptable to the County is executed. If Staples Advantage fails to negotiate and execute a contract with the County, the County may revoke the award and award the contract to the next highest ranked vendor or withdraw the RFP. The County further reserves the right to cancel this Notice of Intent to Award at any time prior to the execution of a written contract. Thank you for participating in the competitive selection process. You will be contacted by the Department soon for contract negotiation and signing. Sincerely, Anne Ortiz Buyer II 925-957-2491 Email: anne.ortiz@pw.cccounty.us 1168 Procurement Servi ces Division 40 Muir Road Martinez, CA 94553-4825 Notice of Intent to Award Contract May 2024 Mr. Jay Morris Veretiv Operating Company 1000 Abernathy Road NE Builing 400 Ste 1700 GA 30328 Re: CCC-RFP 2312-723 Miscellaneous Cut Sheet Paper and Other Paper Products Dear Mr. The Contra Costa County Purchasing Division “County” hereby announces its intent to award the contract(s) for the: Miscellaneous Cut Sheet Paper to: Veretiv Operating Company This Notice of Intent to Award is contingent on the approval of the Board of Supervisors of Contra Costa County and the execution of a negotiated written contract and, as a result, this Notice does NOT constitute the formation of a contract between the County and Veretiv Operating Company (“Vendor”). The Vendor shall not acquire any legal or equitable rights relative to the contract services until a contract containing terms and conditions acceptable to the County is executed. If Veretiv Operating Company fails to negotiate and execute a contract with the County, the County may revoke the award and award the contract to the next highest ranked vendor or withdraw the RFP. The County further reserves the right to cancel this Notice of Intent to Award at any time prior to the execution of a written contract. Thank you for participating in the competitive selection process. You will be contacted by the Department soon for contract negotiation and signing. Sincerely, Anne Ortiz Buyer II 925-957-2491 Email: anne.ortiz@pw.cccounty.us 1169 1170 1171 View Budget Amendment: Budget Amendment: FY 2023-24 - Operating Budget on 06/06/2024 : BDA-24-00242 08:52 AM 06/18/2024 Page 1 of 2 Company Contra Costa County Budget Template Operating Budget : FY2023-24 Operating Budget Budget FY2023-24 Operating Budget Organizing Dimension Type Amendment ID BDA-24-00242 Amendment Date 06/06/2024 Description General Fund local grant match share to the Road Fund for grant awards received through the IIJA for Roads infrastructure throughout Contra Costa County. Amendment Type Appropriation / Estimated Revenue Adjustment Balanced Amendment Yes Entry Type Mid-Year Adjustments Status In Progress Budget Amendment Entries Period *Ledger Account/Summary Home Organization *Cost Center *Fund Debit Amount Credit Amount Memo Exceptions FY 2023-24 Year (FY2023-24 Operating Budget) 2319:PUBLIC WORKS CONTRACTS 4503 PW FINANCE (Home Org) 0662 ROAD CONSTRUCTION-RD FUND 110800 ROAD $10,000,000.00 $0.00 Project Costs for IIJA grant projects Warning : - Home Org on Budget Line Not Equal Initiator's Home Org FY 2023-24 Year (FY2023-24 Operating Budget) 9956:TRANSFERS - GOV/GOVERNMENT 4503 PW FINANCE (Home Org) 0662 ROAD CONSTRUCTION-RD FUND 110800 ROAD $0.00 $10,000,000.00 Grant Match for IIJA from General Fund Warning : - Home Org on Budget Line Not Equal Initiator's Home Org FY 2023-24 Year (FY2023-24 Operating Budget) 5016:TRANSFERS - GOV/GOV 4503 PW FINANCE (Home Org) 4435 PLANT ACQ- UNDESIGNATED 100300 GENERA L $10,000,000.00 $0.00 Grant Match for IIJA to Road Funds Warning : - Home Org on Budget Line Not Equal Initiator's Home Org FY 2023-24 Year (FY2023-24 Operating Budget) 4470:UNDESIGNATED CAP PROJECTS 4503 PW FINANCE (Home Org) 4435 PLANT ACQ- UNDESIGNATED 100300 GENERA L $0.00 $10,000,000.00 Grant Match from Cap to Transfer Account 5016 Warning : - Home Org on Budget Line Not Equal Initiator's Home Org Process History 1172 View Budget Amendment: Budget Amendment: FY 2023-24 - Operating Budget on 06/06/2024 : BDA-24-00242 08:52 AM 06/18/2024 Page 2 of 2 Process Step Status Completed On Due Date Person (Up to 5)All Persons Comment Budget Amendment Event Budget Amendment Event Step Completed 06/06/2024 12:22:57 PM 06/07/2024 Diana Oyler 1 Budget Amendment Event Review Budget Amendment Not Required 06/07/2024 0 Budget Amendment Event Approval by Department Approver – Budget Amendment Approved 06/06/2024 03:36:16 PM Michelle Gonsalves (Department Approver – Budget Amendment) 1 Budget Amendment Event Approval by Budget Specialist (Auditor Office) Awaiting Action Analiza Pinlac (Budget Specialist (Auditor Office)) 3 Xia Zhang (Budget Specialist (Auditor Office)) Yesenia Campos (Budget Specialist (Auditor Office)) 1173 View Budget Amendment: Budget Amendment: FY 2023-24 - Operating Budget on 06/13/2024 : BDA-24-00250 09:04 AM 06/18/2024 Page 1 of 2 Company Contra Costa County Budget Template Operating Budget : FY2023-24 Operating Budget Budget FY2023-24 Operating Budget Organizing Dimension Type Amendment ID BDA-24-00250 Amendment Date 06/13/2024 Description To release equipment replacement reserves for purchase of prisoner transport bus from 0005 to 2575. On Board Order agenda 06/25/24 Amendment Type Appropriation / Estimated Revenue Adjustment Balanced Amendment Yes Entry Type Mid-Year Adjustments Status In Progress Budget Amendment Entries Period *Ledger Account/Summary Home Organization *Cost Center *Fund Debit Amount Credit Amount Memo Exceptions FY 2023-24 Year (FY2023-24 Operating Budget) 4953:AUTOS & TRUCKS 2500 SHERIFF CENTRAL ADMIN (Home Org) 2575 DETENTION TRANSPORTATION 100300 GENERAL $442,008.00 $0.00 To release equipment replacement reserves for purchase of prisoner transport bus from 0005 to 2575 Warning : - Home Org on Budget Line Not Equal Initiator's Home Org FY 2023-24 Year (FY2023-24 Operating Budget) 9991:EQUIPMENT REPLACEMENT RELEASE 2500 SHERIFF CENTRAL ADMIN (Home Org) 0005 REVENUE - GENERAL COUNTY 100300 GENERAL $0.00 $442,008.00 To release equipment replacement reserves for purchase of prisoner transport bus from 0005 to 2575 Warning : - Home Org on Budget Line Not Equal Initiator's Home Org Process History Process Step Status Completed On Due Date Person (Up to 5)All Persons Comment Budget Amendment Event Budget Amendment Event Step Completed 06/13/2024 10:08:22 AM 06/14/2024 Heike Anderson 1 Budget Amendment Event Review Budget Amendment Not Required 06/14/2024 0 1174 View Budget Amendment: Budget Amendment: FY 2023-24 - Operating Budget on 06/13/2024 : BDA-24-00250 09:04 AM 06/18/2024 Page 2 of 2 Process Step Status Completed On Due Date Person (Up to 5)All Persons Comment Budget Amendment Event Approval by Department Approver – Budget Amendment Sent Back 06/13/2024 10:18:44 AM Donn David (Department Approver – Budget Amendment) 1 Send Back Reason from Donn David: Update as needed. Budget Amendment Event Budget Amendment Event Submitted 06/13/2024 10:20:54 AM 06/14/2024 Heike Anderson 1 Budget Amendment Event Review Budget Amendment Not Required 06/14/2024 0 Budget Amendment Event Approval by Department Approver – Budget Amendment Approved 06/13/2024 02:30:54 PM Donn David (Department Approver – Budget Amendment) 1 Budget Amendment Event Approval by Budget Specialist (Auditor Office) Awaiting Action Analiza Pinlac (Budget Specialist (Auditor Office)) 3 Xia Zhang (Budget Specialist (Auditor Office)) Yesenia Campos (Budget Specialist (Auditor Office)) 1175 1176 1177 1178 (rev 5/24) CALIFORNIA DEPARTMENT OF VETERANS AFFAIRS MEDI-CAL COST AVOIDANCE PROGRAM CERTIFICATE OF COMPLIANCE CONTRA COSTA COUNTY FISCAL YEAR 2024/2025 I certify that Contra Costa County has appointed a County Veterans Service Officer (CVSO) in compliance with California Code of Regulations, Title 12, Subchapter 4. Please consider this as our application to participate in the Medi-Cal Cost Avoidance Program authorized by Military and Veterans Code Section 972.5. I understand and will comply with the following: 1. All activities of the CVSO for which payment is made by the CDVA under this agreement will reasonably benefit the Department of Health Services (DHS) or realize cost avoidance to the Medi-Cal program. All County Eligibility Workers who generate a Form CW-5 (Veterans Benefits Referral) will be instructed to indicate the applicant’s Welfare Aid Code on the face of the form. 2. All monies received under this agreement will be allocated to and spent on the salaries and expenses of the CVSO. 3. This agreement is binding only if federal funds are available to the CDVA from the DHS. 4. The CVSO is responsible for administering this program according to the California Code of Regulations, Title 12, Subchapter 4. ____________________________ ____________________ Chair, County Board of Supervisors Date (or other County Official authorized by the Board to act on their behalf) 1179 Rev 5/22/2024 CALIFORNIA DEPARTMENT OF VETERANS AFFAIRS Annual Subvention Certificate of Compliance FISCAL YEAR 2024/2025 CONTRA COSTA COUNTY SUBVENTION PROGRAM Charge: Funds are distributed under this program to counties as partial reimbursement for expenses incurred in the operation of the County Veterans Service Office. Funds are distributed according to Military and Veterans Code Sections 972 and 972.1, a State General Fund Expenditure, and 972.2, a Special Fund Expenditure. County Certification: I certify that Contra Costa County has appointed a veteran to serve as the County Veterans Service Officer according to California Code of Regulations Title 12, Subchapter 4. This County Veterans Service Officer will administer the aid provided for in Military and Veterans Code Division 4, Chapter 5. This County Veterans Service Officer must achieve and maintain accreditation from the California Department of Veterans Affairs within 18 months of employment or within 18 months of the County Veterans Service Officer position becoming vacant, whichever occurs first. Veterans Service Representative staff filing claims must also achieve and maintain accreditation from the California Department of Veterans Affairs within 18 months of employment. I further certify that the County Veteran Service Officer will assist every veteran of the United States, as well as their dependents and survivors, in presenting and pursuing such claim as they may have against the United States. The County Veterans Service Officer and all accredited staff will also assist in establishing veterans, dependents and survivors’ rights to any privilege, preference, care, or compensation provided for by the laws and regulations of the United States, the State of California, or any local jurisdiction. I certify that the current fiscal year proposed expenditures exceeds the actual fiscal year 1988-89 expenditures by at least the full amount of the current annual allocation. I also agree that this county, through the County Veterans Service Office, will maintain records for audit. These records will be maintained for a minimum of two years. The county agrees to submit reports in accordance with the procedures and timelines established by CalVet and in accordance with the CalVet Procedure Manual for Subvention and Medi-Cal Cost Avoidance for the current state fiscal year. The County Veterans Service officer will permit CalVet representatives to inspect all records. I further authorize the County Veterans Service Officer to actively participate in the promotion of the California Veterans License Plate program. ____________________________________ ____________________________ Chair, County Board of Supervisors Date (Or other County Official authorized by the Board to act on their behalf) SCAN AND UPLOAD THIS COMPLETED FORM VIA THE AGENCY ATTACHMENTS IN VETPRO 1180 1181 Contra Costa County-Defenders’ Association Side Letter SIDE LETTER AGREEMENT BETWEEN CONTRA COSTA COUNTY AND THE CONTRA COSTA COUNTY DEFENDERS’ ASSOCIATION This Side Letter is by and between the Contra Costa County Defenders’ Association (“Association”) and Contra Costa County ("County") and is effective on the first of the month when approved by the Board of Supervisors. This Side Letter: I. Amends the Memorandum of Understanding between the County and the Association (July 1, 2022- June 30, 2026) to add a new Section 18.9 to permit certification of an entire employment list, referred to as “Rule of the List” in Rule 711 of the County Personnel Management Regulations, when hiring for specified classifications. II. Amends Section 42.2.G by replacing Deputy Public Defender – Fixed Term (25WB) with Deputy Public Defender I (25WA). III. Provides amended contributions for employees affected by the change to the additional deferred compensation Section 42.2.G. I. A new Section 18.9 is added to the MOU as follows: SECTION 18 – Promotion/Certification Rule [Subsections 18.1 through 18.8 remain unchanged by this side letter.] 18.9 Certification Rule. On each request for personnel from an open employment list for the classifications of Deputy Public Defender I, Deputy Public Defender II, Deputy Public Defender III, and Deputy Public Defender IV, all names shall be certified. The appointing authority must, before selection, contact the eligibles and interview all interested eligible candidates above the rank of the person selected for appointment. The employment lists for all other classifications must comply with the requirements of the County’s Personnel Management Regulations. II. Section 42.2 is relettered and corrected. The new Subsection G is amended as follows: SECTION 42 - MISCELLANEOUS PROVISIONS [Subsection 42.1, 42.2.A through C., and 42.3 remains unchanged] DocuSign Envelope ID: 42FCC3C0-68F8-4F87-9100-BFF3EDC139E1 7551182 Contra Costa County-Defenders’ Association Side Letter 42.2 Deferred Compensation D. No Cross Crediting: The amounts contributed by the employee and the County pursuant to Subsection C do not count towards the “Qualifying Base Contribution Amount” or the “Monthly Base Contribution Amount for Maintaining Incentive Eligibility” in Subsection A. Similarly, the amounts contributed by the employee and the County pursuant to Subsection A do not count towards the employee’s $25 per month minimum contribution required by Subsection C. DE. Maximum Annual Contribution: All of the employee and County contributions set forth in Subsections A and C will be added together to ensure that the annual maximum contribution to the employee’s deferred compensation account does not exceed the annual maximum contribution rates set forth in the United States Internal Revenue Code. F. Deferred Compensation Plan – Loan Provision: On June 26, 2012, the Board of Supervisors adopted Resolution 2012/298 approving an amendment to the Deferred Compensation Plan Loan Program. The Contra Costa County Public Defenders Association (CCCPDA) became eligible to apply for loans through the Contra Costa County Deferred Compensation Program effective June 26, 2012. The following is a summary of the provisions of the loan program: 1. The minimum amount of the loan is $1,000. 2. The maximum amount of the loan is the lesser of 50% of the employee’s balance or $50,000, or as otherwise provided by law. 3. The maximum amortization period of the loan is five (5) years. 4. The loan interest is fixed at the time the loan is originated and for the duration of the loan. The loan interest rate is the prime rate plus one percent (1%). 5. There is no prepayment penalty if an employee pays the balance of the loan plus any accrued interest before the original amortization period for the loan. 6. The terms of the loan may not be modified after the employee enters into the loan agreement, except as provided by law. 7. An employee may have only one loan at a time. 8. Payment for the loan is made by monthly payroll deduction. 9. An employee with a loan who is not in paid status (e.g. unpaid leave of absence) may make his/her monthly payments directly to the Plan DocuSign Envelope ID: 42FCC3C0-68F8-4F87-9100-BFF3EDC139E1 7561183 Contra Costa County-Defenders’ Association Side Letter Administrator by some means other than payroll deduction each month the employee is in an unpaid status (e.g. by a personal check or money order). 10. The Loan Administrator (MassMutual Life Insurance Company or its successor) charges a one-time $50 loan initiation fee. This fee is deducted from the employee’s Deferred Compensation account. 11. The County charges a one-time $25 loan initiation fee and a monthly maintenance fee of $1.50. These fees are paid by payroll deduction. EG. Additional Contribution to Deferred Compensation Plan (pursuant to the funds referenced in Section 43 - Non-Healthcare/Non-General Wage Re-Opener): The County shall provide a monthly deferred compensation contribution to eligible employees in the Contra Costa County Defenders Association who are enrolled in the County's deferred compensation program. Only permanent full-time or permanent part-time employees in a position designated at a minimum of twenty (20) hours per week who have been employed by the County for at least ninety (90) calendar days, will be eligible for the contribution. An employee will be considered enrolled in the County's deferred compensation program as long as they maintain a balance in such an account. Any newly hired employee who satisfies these requirements will also be eligible to receive this contribution on a go-forward monthly basis provided they open a deferred compensation account during the applicable year. The contributions and eligible classifications are as follows: 1. For the 2021 contribution only, the additional contribution will be limited to eligible Public Defender Investigators Unit employees. The pro-rata amount for each Public Defender Investigators Unit employee will be determined by dividing $33,000 by the number of eligible Public Defender Investigators Unit employees enrolled in the County's deferred compensation program on October 10, 2021. This contribution amount will be distributed proportionately on a monthly basis, starting November 10, 2021, for the remainder of the 2021 calendar year. 2. For the 2022 and 2023 calendar years, from the February 10 through June 10, 2024 pay periods, the additional contribution will be available to eligible employees in the Public Defender Investigators Unit and Deputy Public Defender- Fixed Term (Job Code - 25WB) classification. After funding the increased reimbursement amount effective January 1, 2022, under Section 25.2 - Public Defender Investigator Professional Expenses. any remaining funds pursuant to Section 43 - Non-Healthcare/Non- General Wage Re-Opener, are to be applied to this contribution. The DocuSign Envelope ID: 42FCC3C0-68F8-4F87-9100-BFF3EDC139E1 7571184 Contra Costa County-Defenders’ Association Side Letter pro-rata amount for each employee is determined for the applicable year by dividing these remaining funds by the number of eligible employees in these positions who are enrolled in the County's deferred compensation program on January 1. Individual contributions are to be distributed on a monthly basis among all eligible employees starting with the following February 10 pay date through the following January 10 pay date. The parties acknowledge that the amount of each employee's pro-rata share is subject to change from year to year as the amount will be wholly dependent on the amount of remaining funds under Section 43 and the number of employees in these positions who are enrolled in the deferred compensation program at the time. 3. Beginning with the July 10, 2024 pay period and all subsequent years, the additional contribution will be available to eligible employees in the Public Defender Investigators Unit and Deputy Public Defender I (25WA) classification. After funding the increased reimbursement amount under Section 25.2 - Public Defender Investigator Professional Expenses., any remaining funds pursuant to Section 43 - Non-Healthcare/Non-General Wage Re-Opener, are to be applied to this contribution. The pro-rata amount for each employee is determined for the applicable year by dividing these remaining funds by the number of eligible employees in these positions who are enrolled in the County's deferred compensation program on January 1. Individual contributions are to be distributed on a monthly basis among all eligible employees starting with the following February 10 pay date through the following January 10 pay date. The parties acknowledge that the amount of each employee's pro-rata share is subject to change from year to year as the amount will be wholly dependent on the amount of remaining funds under Section 43 and the number of employees in these positions who are enrolled in the deferred compensation program at the time. The contribution under this subsection G. will be added to any existing amounts already deferred or contributed to the Contra Costa County Deferred Compensation Plan for the purpose of ensuring that the annual Plan maximum contributions as defined under IRS Code Section 457(b), or other tax qualified designated saving vehicle, are not exceeded. III. The Additional Deferred Compensation contributions described in the new subsection G. of Section 42.2 added by this Side Letter will be adjusted only for the remainder of the 2024 calendar year and contributed for the eligible employees as described in Exhibit A, attached to this Side Letter and incorporated herein by reference. A one-time lump sum contribution also will be made for Employee #94102 in the amount of $609.66 to account for the months of February – April. DocuSign Envelope ID: 42FCC3C0-68F8-4F87-9100-BFF3EDC139E1 7581185 Contra Costa County-Defenders’ Association Side Letter The terms of sections I. and II. of this Side Letter will be incorporated into the next MOU between the County and the Association. The parties acknowledge that this Side Letter resolves Grievance # 006-24 and does not impact any other pending grievances. Except as specifically amended or excluded by this Side Letter, all other terms and conditions of the MOU between the County and the Association (July 1, 2022- June 30, 2026) remain unchanged by this Side Letter. Date: _____________ Contra Costa County: (Signature / Printed Name) CCC Defenders’ Association: (Signature / Printed Name) ______________ / ______________ ________________ / _______________ ______________ / ______________ ________________ / _______________ ______________ / ______________ ________________ / _______________ ______________ / ______________ ________________ / _______________ DocuSign Envelope ID: 42FCC3C0-68F8-4F87-9100-BFF3EDC139E1 Michael CaesarDavid Sanford 6/12/2024 Rebecca Cox 7591186 Exhibit A ID Job Code Classification Enrolled as of 1/1/24? Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Jan New Annual Amount Annual minus received New Monthly Amount July- January 93994 25WA DPD I No 92429 25WA DPD I Yes 201.70 201.70 201.70 201.70 201.70 201.70 201.70 1411.84 1411.84 201.70 93929 25WA DPD I No 93370 25WA DPD I Yes 201.70 201.70 201.70 201.70 201.70 201.70 201.70 1411.84 1411.84 201.70 94442 25WA DPD I No 92469 25WA DPD I Yes 201.70 201.70 201.70 201.70 201.70 201.70 201.70 1411.84 1411.84 201.70 92428 25WA DPD I Yes 201.70 201.70 201.70 201.70 201.70 201.70 201.70 1411.84 1411.84 201.70 93930 25WA DPD I No 93933 25WA DPD I No 93935 25WA DPD I No 94082 25WA DPD I Yes 201.70 201.70 201.70 201.70 201.70 201.70 201.70 1411.84 1411.84 201.70 93993 25WA DPD I Yes 201.70 201.70 201.70 201.70 201.70 201.70 201.70 1411.84 1411.84 201.70 94053 25WA DPD I Yes 201.70 201.70 201.70 201.70 201.70 201.70 201.70 1411.84 1411.84 201.70 91957 6NVA PD Investigatr II Yes 203.22 203.22 203.22 203.22 203.22 56.54 56.54 56.54 56.54 56.54 56.54 56.54 1411.84 395.74 56.54 86581 6NVA PD Investigatr II Yes 203.22 203.22 203.22 203.22 203.22 56.54 56.54 56.54 56.54 56.54 56.54 56.54 1411.84 395.74 56.54 88574 6NVA PD Investigatr II Yes 203.22 203.22 203.22 203.22 203.22 56.54 56.54 56.54 56.54 56.54 56.54 56.54 1411.84 395.74 56.54 79625 6NVA PD Investigatr II Yes 203.22 203.22 203.22 203.22 203.22 56.54 56.54 56.54 56.54 56.54 56.54 56.54 1411.84 395.74 56.54 87332 6NVA PD Investigatr II Yes 203.22 203.22 203.22 203.22 203.22 56.54 56.54 56.54 56.54 56.54 56.54 56.54 1411.84 395.74 56.54 80452 6NVA PD Investigatr II Yes 203.22 203.22 203.22 203.22 203.22 56.54 56.54 56.54 56.54 56.54 56.54 56.54 1411.84 395.74 56.54 78413 6NVA PD Investigatr II Yes 203.22 203.22 203.22 203.22 203.22 56.54 56.54 56.54 56.54 56.54 56.54 56.54 1411.84 395.74 56.54 88566 6NVA PD Investigatr II Yes 203.22 203.22 203.22 203.22 203.22 56.54 56.54 56.54 56.54 56.54 56.54 56.54 1411.84 395.74 56.54 87420 6NVA PD Investigatr II Yes 203.22 203.22 203.22 203.22 203.22 56.54 56.54 56.54 56.54 56.54 56.54 56.54 1411.84 395.74 56.54 93452 6NWA PD Investigator I Yes 203.22 203.22 203.22 203.22 203.22 56.54 56.54 56.54 56.54 56.54 56.54 56.54 1411.84 395.74 56.54 94102 6NWA PD Investigator I Yes - Error 203.22 203.22 203.22 203.22 203.22 56.54 56.54 56.54 56.54 56.54 56.54 56.54 1411.84 395.74 56.54 93254 6NWA PD Investigator I No 94051 6NWA PD Investigator I Yes 203.22 203.22 203.22 203.22 203.22 56.54 56.54 56.54 56.54 56.54 56.54 56.54 1411.84 395.74 56.54 7 DPD qualify Total 26824.96 12 PD qualify 19 total eligible employees ***County contributions will be made only up to the annual maximum permitted by the IRS DocuSign Envelope ID: 42FCC3C0-68F8-4F87-9100-BFF3EDC139E1 7601187