HomeMy WebLinkAboutMINUTES - 05142024 - FPD Complete Min PktMeeting Minutes
CONTRA COSTA COUNTY FIRE
PROTECTION DISTRICT
Board of Directors
FEDERAL D. GLOVER, CHAIR
CANDACE ANDERSEN, VICE CHAIR
JOHN GIOIA
DIANE BURGIS
KEN CARLSON
LEWIS BROSCHARD, FIRE CHIEF, (925)
941-3300
MONICA NINO, COUNTY ADMINISTRATOR
AND CLERK OF THE BOARD OF
SUPERVISORS, (925) 655-2075
1:00 PM Board Chambers 1025 Escobar Street,
Martinez |
https://cccounty-us.zoom.us/j/87344719204 |
Call in: 888-278-0254 access code 843298#
Tuesday, May 14, 2024
1:00 P.M. Convene and call to order
Adjourned today's meeting at 2:45 p.m.
Vice Chair Candace Andersen, Director Diane Burgis, and Director
Ken Carlson
Present
Director John Gioia, and Chair Federal D. GloverAbsent
1.CONSIDER CONSENT ITEMS (Items listed as C.1 through C.13 on the following agenda)
– Items are subject to removal from Consent Calendar by request of any Director . Items
removed from the Consent Calendar will be considered with the Discussion Items .
Vice Chair Andersen, Director Burgis, and Director CarlsonAye:
Director Gioia, and Chair GloverAbsent:
Result:Passed
2.DISCUSSION ITEMS
D.1 CONSIDER approving and authorizing the Fire Chief, or designee, to
execute an Ambulance Services Pre-Award Agreement between Contra
Costa County Fire Protection District and American Medical Response
West, Inc. for the period May 15, 2024 through December 31, 2025. (Lewis
Broschard, Fire Chief)
24-1423
Motion:Burgis
CarlsonSecond:
Page 1 of 4
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FIRE PROTECTION DISTRICT Meeting Minutes May 14, 2024
Vice Chair Andersen, Director Burgis, and Director CarlsonAye:
Director Gioia, and Chair GloverAbsent:
Result:Passed
D.2 CONSIDER accepting a report from the Fire Chief providing a status
summary for ongoing Fire District activities and initiatives. (Lewis
Broschard, Fire Chief)
24-1424
Attachments:Fire Chief Report - May 14, 2024
Motion:Burgis
CarlsonSecond:
Vice Chair Andersen, Director Burgis, and Director CarlsonAye:
Director Gioia, and Chair GloverAbsent:
Result:Passed
PUBLIC COMMENT (2 Minutes)
There were no requests to speak at public comment .
3.CONSENT ITEMS
CONSIDER CONSENT ITEMS
A motion was made by Director Carlson, seconded by Director Burgis, to approve the
Consent Agenda. The motion carried by the following vote:
Vice Chair Andersen, Director Burgis, and Director CarlsonAye:
Director Gioia, and Chair GloverAbsent:
Result:Passed
C.1 ADOPT Resolution No. 2024-8 designating the week of May 19-25, 2024 as
Emergency Medical Services Week, with the theme of "Honoring Our Past,
Forging Our Future", as recommended by the Fire Chief.
FPD-RES
2024-8
This FPD Resolution was adopted.
C.2 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of
the Fire Chief, a purchase order with The Knox Company in an amount not
to exceed $443,000 for the purchase of Knox lock boxes. (90% Federal
Grant, 10% CCCFPD General Operating Fund)
24-1290
approved
C.3 APPROVE and AUTHORIZE the Fire Chief, or designee, to execute an
InterLocal Participation Agreement with the BuyBoard National Purchasing
Cooperative for the District to join the Cooperative and access lower
purchase prices for goods. (No fiscal impact)
24-1291
approved
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FIRE PROTECTION DISTRICT Meeting Minutes May 14, 2024
C.4 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of
the Fire Chief, a purchase order with Kalmikov Enterprises, Inc. (dba Fire
Apparatus Solutions), in an amount not to exceed $1,420,000 to procure an
incident and breathing support vehicle. (100% CCCFPD General Operating
Fund)
24-1292
approved
C.5 APPROVE and AUTHORIZE the Fire Chief, or designee, to execute a
contract with the Cal Poly Corporation to provide temporary access to the
Contra Costa County Fire Protection District’s Training and Education
Center for the California State-Certified Prescribed Fire Burn Boss Training,
for the period June 10, 2024 through June 14, 2024. (No fiscal impact)
24-1293
approved
C.6 APPROVE and AUTHORIZE the Fire Chief, or designee, to execute a
contract with the U.S. Department of the Navy to use the former Concord
Naval Weapons Station for training purposes, for the period June 1, 2024
through May 31, 2025. (No fiscal impact)
24-1294
approved
C.7 APPROVE and AUTHORIZE the Fire Chief, or designee, to enter into a
Memorandum of Understanding with the San Ramon Valley Fire District,
for annual allocations of $1,100,000 for the use of their South County
Training Facility for the period. (100% Measure X Funds)
24-1295
approved
C.8 APPROVE the 2020-2021 and 2021-2022 financial audits of the former East
Contra Costa Fire Protection District. (No fiscal impact)
24-1425
Attachments:ECCFPD MOIC 2022 Final
ECCFPD RC 2022 Final
ECCFPD BFS 2022 Final
approved
C.9 APPROVE and AUTHORIZE the Fire Chief, or designee, to execute a
contract with AP Triton, LLC, in an amount not to exceed $400,000 to
provide ongoing fire-based emergency management consultant services to
the District for the period May 1, 2024 through April 30, 2029. (100%
CCCFPD EMS Transport Fund)
24-1296
approved
C.10 AUTHORIZE the Fire Chief, or his designee, to execute a construction
contract with Thompson Builders Corporation, in the amount of
$12,345,678 for tenant improvements at the Fire Protection District
Communications Center. (100% EMS Transport Fund)
24-1297
approved
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FIRE PROTECTION DISTRICT Meeting Minutes May 14, 2024
C.11 DENY claims filed by John Jenkin; Jay Rana, General Manager for Sonesta
Select, and Fred Zhang.
24-1298
approved
C.12 RATIFY the execution of a grant application by the Contra Costa County
Fire Protection District to the U.S. Department of Homeland Security,
Federal Emergency Management Agency Assistance to Firefighters Grants
Program, in an amount not to exceed $3,000,000, for the purchase of
self-contained breathing apparatus equipment. (90% Federal, 10% District
General Operating Fund match)
24-1299
approved
C.13 RATIFY the execution of a grant application by the Contra Costa County
Fire Protection District to the U.S. Department of Homeland Security,
Federal Emergency Management Agency, in an amount not to exceed
$14,890,080 for the FY 2023 Staffing for Adequate Fire and Emergency
Response grant program for a three-year period upon award. (100% Federal)
24-1300
approved
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May 14,2024
TO:Board of Directors
FROM:Lewis Broschard,Fire Chief
RE:Fire Chief’s Report
Operations Section Update
Field Operations
▪In the midnight hours of April 29th,a significant fire occurred in a three story commercial
building under renovation in Concord.This fire was in the triangle created by Clayton
Road,East Street,and Sunset Avenue.The fire was only a few blocks from Fire
Station 6 and crews reported seeing smoke and flames from the station.Upon Engine
6 (Concord)arrival the 24,000 square foot building had fire on all floors and significant
roof involvement.Crews made a brief attempt to enter the structure but the amount of
heat and smoke along with the risk of rapid fire spread and building collapse changed
their strategy to a defensive posture.Fire crews set up large hose streams applying
water from the ground and through aerial ladder streams utilizing the three ladder trucks
on scene.An estimated 600,000 gallons of water was applied in the first two hours of
operations to bring the fire under control.
There was no damage to surrounding structures and no injuries were reported to
civilians.Streets in the area were closed for almost two days as building collapse was a
risk and demolition work was required.The cause of the fire has not been determined.
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Fire Chief’s Report
Page 2 of 6
▪The drying and curing of the annual grasses prompted the District to increase the
response levels to vegetation fires,effective May 15th.Vegetation fire responses will
now receive multiple engines and other specialty resources for the duration of the peak
fire season.
Training and Safety Division
▪The annual pre-season wildland fire coordination meeting was held with all agencies
and Cal-Fire in late April.This is an annual event to ensure all agencies responding to
fires within the county are collaborating and communicating about operational readiness
and response capabilities.
▪The District is exploring options for a live burn for wildland training.Locations,
feasibility,and logistics are being examined to determine if this can be accomplished
within the time parameters and existing weather conditions.
▪Multiple members of the District participated in the annual County Emergency
Operations Center (EOC)drill.The District was responsible for filling the Operations
Section of the EOC,as well as the Fire Branch of that section.These drills are
important to practice skills not often used,and for establishing and strengthening
relationships with other County departments and personnel who will need to work
together to effectively manage EOC functions in the event of an EOC activation.
Emergency Medical Services (EMS)Division
▪Mid-May represents the final week of classroom instruction for our 12 paramedic
students.The students will move into their clinical and ambulance internships.
▪All of the Alliance ambulances have now been outfitted and equipped with the new
powerload gurney systems.These systems save ambulance personnel from manually
lifting the loaded gurney into the ambulance and use a power assisted system.This
was a $1Million investment by the District and we expect to minimize back strains and
other associated injuries as a result of this new equipment.
▪On May 8,Firefighter-Paramedic Brendan Cleary was awarded the California EMT of
the Year by the State Emergency Medical Services Authority in a ceremony held in St.
Helena.He is the sole recipient of this statewide award.He was nominated,and
ultimately selected from a statewide list of candidates based on the following:
o Brendan,a dedicated paramedic and firefighter,has consistently
demonstrated clinical excellence and exceptional compassion in critical
situations.
o Notably,he provided comforting care to an 80%burn victim,praying with
the patient at their request and facilitating a heartfelt message to their
family,showcasing his human kindness.
o Brendan also exhibited quick thinking and clinical expertise in a complex
case involving a 15-year-old with severe injuries,preventing further
deterioration.
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Fire Chief’s Report
Page 3 of 6
o Additionally,he played a crucial role in the successful resuscitation of a
newborn in cardiac arrest,ensuring a positive outcome without ischemic
injuries.
o Brendan's commitment to continuous learning,genuine concern for each
patient's well-being,and leadership qualities,coupled with his background
as a proud Marine,make him a highly respected figure among his fellow
firefighters and paramedics.
▪Fire District EMS staff,hospital administrators,emergency ambulance program staff,
and County EMS Agency representatives met on May 9 to kick-off the Nurse Navigation
program design and implementation.The Nurse Navigation program is intended to
reduce 911 emergency call volume by identifying those patients who do not require
emergency ambulance transport or emergency room care and can be navigated to
urgent care or other services with the assistance of a nurse and subsequent alternate
transport assistance.While not widely used in California,the program is used in both
large and small communities elsewhere in the nation,including Washington,D.C.and
Seattle.
▪The 50th Anniversary of EMS week is May 19th -25th.This is a week to recognize and
honor all who play a role in the delivery of critical medical services from the point of the
911 call to the scene of the emergency to the delivery of a patient to a hospital
emergency department.
Special Operations
▪Fire Trail maintenance,performed by our heavy equipment program,began in the
eastern part of the county,including Marsh Creek and Morgan Territory.The trail
maintenance moves west into the central portions of the county,and then into the far
west areas of El Sobrante as the weeks progress into the late Spring and early
Summer.The District uses our bulldozers and rents additional equipment to accomplish
this annual program.
Advanced Planning Section Update
Fire Prevention Bureau
▪Pile burning started on May 1 at the Lafayette/Walnut Creek Shaded Fuel Break.The
piles are relatively small,averaging 4 feet by 6 feet in size,which allows our handcrew
to safely burn them through mid-May.The majority of the vegetation has been chipped,
although portions of the project are not accessible for a chipper and need to be burned.
▪Wildfire prevention and preparedness Town Hall meetings started on May 7 in District 2
to discuss this year ’s fire season.They will continue throughout the month of May with
one Town Hall meeting in each supervisorial district..
▪Fire Inspector Ted Leach will be promoted to Fire Prevention Captain on May 13,filling
the vacancy to supervise our Code Enforcement Unit.
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Fire Chief’s Report
Page 4 of 6
▪The deadline to comply with the District’s weed abatement standards is June 3.Notices
were sent out to residents at the beginning of May and signage is being posted along
various roadways in impacted communities.
District Studies
▪ISO -is the Insurance Services Office,an advisory organization many insurance
providers use to help evaluate residential and commercial property fire hazard risks.
The process of updating the District’s ISO rating is underway.The update will consider
the openings of new stations funded through Measure X,acquired through the East
Contra Costa Fire annexation,and the contract for service with the City of Pinole.The
project will take months to complete.Updates will be made as they become available.
▪Community Facility Districts (CFD)and Development Impact Fees (DIF)-The
District is maintaining existing CFDs and DIFs and is also in the early stages of updating
them to ensure these programs keep pace with District costs related to mitigating the
impact of community development and growth.
▪User Fees—Updating Fire Prevention Cost Recovery Fees -The District is
evaluating the existing fee schedules and plans to make recommendations to update
them in July or August 2024.
▪Community Risk Assessment and Standards of Cover Study -The District has a
request for proposals (RFP)distributed,seeking consultants to complete a District-wide
Risk Assessment and recommended Standards of Cover study.The risk assessment
will measure the risks throughout the jurisdiction and the standards of cover will
recommend the appropriate amount of firefighters,type and kind of apparatus and
equipment,and support staff needed to manage the District’s overall risk.It is
anticipated this project will take up to 18 months to complete.
▪Local Hazard Mitigation Plan (LHMP)-The District is participating in and collaborating
with other county departments in updating the LHMP.Our current focus is educating
communities served about the updated report and accepting public feedback and
comments using social media and our scheduled town hall events.
City of Pinole Contract
■The contract for service with the City of Pinole is going well.March 1,2024,marked the
one-year mark for Station 74 being opened and the implementation of the contract.On
May 11,2024 the City of Pinole and the District will be hosting an open house to
celebrate this milestone.
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Fire Chief’s Report
Page 5 of 6
Administration Section Update
Support Services Division
▪ The District has taken possession of both of our new tractor drawn aerial ladder trucks.
These $2Million apparatus are expected to go in service at Fire Station 81 in Antioch
and Fire Station 92 in Brentwood at the beginning of June. Small ceremonies to
commemorate this investment in our communities are being planned for each station.
▪ The District has six new Type 1 fire engines that are being manufactured. District
personnel will be completing a final inspection of them at Pierce Manufacturing, in
Wisconsin, at the end of May. They will have various in-service dates throughout the
summer as they are delivered to the District.
▪ Contractors have completed the installation of a new roof at Fire Station 10 in Concord.
They have now started replacing the roof at Fire Station 5 in Pleasant Hill.
▪ Fire Station 85, Pittsburg: A new driveway is being installed that will allow Engine 85 to
more safely access the fire station. Currently, when Engine 85 returns to the station,
there is not a southbound turn lane for them to use to turn left into the station, exposing
the engine and crew to being hit from behind as they wait to turn into the station. The
District is in the process of installing a driveway to allow them to access the Station from
the side street, through an adjacent District property.
▪ Fire Station 14, Martinez: The project to replace the concrete apparatus bay and front
driveway is underway. Both Engine 14 and Truck 14 have been relocated to Fire Station
12 for the duration of this project. The District plans to restaff Fire Station 14 at the
beginning of June.
Fire Stations / Major Facilities Construction
▪ Fire Station 94, Brentwood: Design build teams have delivered presentations and
responded to questions. We anticipate final selection in August. The final selected team
will be responsible for taking the design through the Brentwood Planning Commission.
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Fire Chief’s Report
Page 6 of 6
▪Fire Station 90,Brentwood:Alternate sites have been identified.Staff is working with
County Environmental and Real Estate to determine feasibility.Environmental review
will be required.Staff is currently obtaining the required permission to conduct site
testing.
Communications Division
■Two new Fire Dispatchers continue with their dispatch floor based training.
Both are performing well in their training assignments.The district is currently
conducting background investigations on two potential new Fire Dispatcher
candidates to fill the last two remaining vacancies.
■The district will conduct interviews for one new GIS Analyst the second week
of May.The district also finalized a contract with GeoComm to assist with
increasing GIS needs and a full assessment of GIS projects district-wide.
■The Communications Division leadership team continues to work with COAR
Architects and County Capital Projects on the pending remodel of the
communication center and future communication division offices all located at
2010 Geary Road in Pleasant Hill.A tentative contractor has been selected
via the County’s bid process and the award of the project goes to the Board of
Supervisors on May 14th.The district hopes to begin the remodel no later
than July 1,2024.
■The Information Technology team continues to work on several major
projects,one of which is to provide for a stand-alone network that is
supported 365 days a year 24 hours a day.The Information Technology team
will be working with district and County DoIT leadership to review the system
design,estimated costs and implementation plan.
■Work continues to secure a contract for a computer aided dispatch (CAD)
rebuild and support from Central Square,our current CAD provider.
Public Information Office
▪A new quarterly external community newsletter is being created to bring more
awareness of things going on in the District to our residents.
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EAST CONTRA COSTA FIRE PROTECTION DISTRICT
MEMORANDUM ON INTERNAL CONTROL
FOR THE YEAR ENDED
JUNE 30, 2022
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EAST CONTRA COSTA FIRE PROTECTION DISTRICT
MEMORANDUM ON INTERNAL CONTROL
For the Year Ended June 30, 2022
Table of Contents
Page
Memorandum on Internal Control ................................................................................................................... 1
Schedule of Material Weaknesses ........................................................................................................... 3
Schedule of Other Matters ....................................................................................................................... 5
Current Status of Prior Year Material Weaknesses ................................................................................. 7
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MEMORANDUM ON INTERNAL CONTROL
Board of Directors
of the East Contra Costa
Fire Protection District
Brentwood, California
In planning and performing our audits of the basic financial statements of the East Contra Costa Fire
Protection District (District) as of and for the year ended June 30, 2022, in accordance with auditing
standards generally accepted in the United States of America, we considered the District’s internal control
over financial reporting (internal control) as a basis for designing audit procedures that are appropriate in
the circumstances for the purpose of expressing our opinions on the financial statements, but not for the
purpose of expressing an opinion on the effectiveness of the District’s internal control. Accordingly, we
do not express an opinion on the effectiveness of the District’s internal control.
Our consideration of internal control was for the limited purpose described in the preceding paragraph
and was not designed to identify all deficiencies in internal control that might be material weaknesses or
significant deficiencies and, therefore, material weaknesses or significant deficiencies may exist and that
were not identified. In addition, because of inherent limitations in internal control, including the
possibility of management override of controls, misstatements due to error or fraud may occur and not be
detected by such controls. However, as discussed below, we identified certain deficiencies in internal
control that we consider to be material weaknesses and other deficiencies that we consider to be
significant deficiencies.
A deficiency in internal control exists when the design or operation of a control does not allow
management or employees, in the normal course of performing their assigned functions, to prevent, or
detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a
combination of deficiencies, in internal control, such that there is a reasonable possibility that a material
misstatement of the District’s financial statements will not be prevented, or detected and corrected, on a
timely basis. We consider the deficiencies in internal control included on the Schedule of Material
Weaknesses to be material weaknesses. We consider the deficiencies in internal control included as items
2021-01 to 2021-02 on the Current Status of Prior Year Material Weaknesses to be material weaknesses.
A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less
severe than a material weakness, yet important enough to merit attention by those charged with
governance.
Included in the Schedule of Other Matters are recommendations not meeting the above definitions that we
believe are opportunities for strengthening internal controls and operating efficiency.
This communication is intended solely for the information and use of management, the Board, others
within the organization and is not intended to be and should not be used by anyone other than these
specified parties.
Pleasant Hill, California
February 20, 2024
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EAST CONTRA COSTA FIRE PROTECTION DISTRICT
MEMORANDUM ON INTERNAL CONTROL
SCHEDULE OF MATERIAL WEAKNESSES
2022-01 Analyzing Activity in General Ledger Funds and Developing Year End Closing Procedures
Transactions posted to the general ledger throughout the fiscal year should be reviewed in detail to ensure
that the transactions are posted to the correct general ledger accounts and accurately reflect the activity
that occurred. After initial year-end closing entries are posted to the general ledger, all funds should be
analyzed to ensure that additional closing entries are not required prior to providing the general ledger for
audit. This analysis should include entity-wide level adjustments and should also include a review of
budget data in the general ledger for completeness and accuracy.
We understand that due to the taking on the accounting from the Contra Costa County that there were
some conversion issues.
If fund analyses are not performed throughout the fiscal year and during the year-end closing process,
unauthorized transactions or material errors in the general ledger and interim financial reports may not be
detected and corrected in a timely manner and interim or year-end reports may be materially inaccurate.
District staff must develop procedures to ensure the year-end closing process includes an analysis of
accounts to ensure that the presentation in each fund and account is appropriate prior to the start of the
year-end audit. And, that detailed analysis should also be incorporated into the monthly closing process
throughout the fiscal year to minimize the impact on the year-end closing. Finally, prior to providing the
general ledger for audit, the District should ensure that the beginning fund balance in each fund agrees to
the prior year audited ending fund balance, thus ensuring that all prior year post-closing entries have been
properly recorded in the general ledger.
202-02 Capital Assets Inventory, Accounting and Depreciation
Capital assets should be recorded at historical cost or estimated historical cost if actual historical cost is
not available and generally accepted accounting principles require that the District’s capital assets, other
than land, be depreciated over the estimated useful lives of those assets. And, to facilitate the proper
recording of capital asset activity, a capitalization policy should be in place that includes capitalization
thresholds, useful lives, disposal authorization, determination of fair value of contributed assets,
definitions of networks and subsystems, defining collections, and acquisition approval.
The District received a detailed schedule of land, buildings and improvements, equipment and vehicles
contributed by the County as of July 1, 2010 that included the historical cost of those assets that was
recorded in the general ledger at that date. However, we understand the District has inventoried its capital
assets in use, but that inventory has not been reconciled with the detail provided by the County.
As a result, the District has not made any adjustments to the general ledger balance of the capital assets
contributed by the County, other than to record additions and retirements of buildings and certain vehicles
subsequent to July 1, 2010. In addition, the District has not calculated or recorded the balance of
accumulated depreciation for the applicable assets and has not adopted a formal capitalization policy.
The Capital Assets are misstated and not reported in accordance with GAAP and GASB.
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EAST CONTRA COSTA FIRE PROTECTION DISTRICT
MEMORANDUM ON INTERNAL CONTROL
SCHEDULE OF OTHER MATTERS
NEW GASB PRONOUNCEMENTS OR PRONOUNCEMENTS NOT YET EFFECTIVE
EFFECTIVE FISCAL YEAR 2022/23:
GASB 91 – Conduit Debt Obligations
The primary objectives of this Statement are to provide a single method of reporting conduit debt
obligations by issuers and eliminate diversity in practice associated with (1) commitments extended by
issuers, (2) arrangements associated with conduit debt obligations, and (3) related note disclosures. This
Statement achieves those objectives by clarifying the existing definition of a conduit debt obligation;
establishing that a conduit debt obligation is not a liability of the issuer; establishing standards for
accounting and financial reporting of additional commitments and voluntary commitments extended by
issuers and arrangements associated with conduit debt obligations; and improving required note
disclosures.
GASB 94 – Public-Private and Public-Public Partnerships and Availability Payment Arrangements
The primary objective of this Statement is to improve financial reporting by addressing issues related to
public-private and public-public partnership arrangements (PPPs). As used in this Statement, a PPP is an
arrangement in which a government (the transferor) contracts with an operator (a governmental or
nongovernmental entity) to provide public services by conveying control of the right to operate or use a
nonfinancial asset, such as infrastructure or other capital asset (the underlying PPP asset), for a period of
time in an exchange or exchange-like transaction. Some PPPs meet the definition of a service concession
arrangement (SCA), which the Board defines in this Statement as a PPP in which (1) the operator collects
and is compensated by fees from third parties; (2) the transferor determines or has the ability to modify or
approve which services the operator is required to provide, to whom the operator is required to provide
the services, and the prices or rates that can be charged for the services; and (3) the transferor is entitled to
significant residual interest in the service utility of the underlying PPP asset at the end of the arrangement.
This Statement also provides guidance for accounting and financial reporting for availability payment
arrangements (APAs). As defined in this Statement, an APA is an arrangement in which a government
compensates an operator for services that may include designing, constructing, financing, maintaining, or
operating an underlying nonfinancial asset for a period of time in an exchange or exchange-like
transaction.
GASB 96 – Subscription-Based Information Technology Arrangements
This Statement provides guidance on the accounting and financial reporting for subscription-based
information technology arrangements (SBITAs) for government end users (governments). This Statement
(1) defines a SBITA; (2) establishes that a SBITA results in a right-to-use subscription asset—an
intangible asset—and a corresponding subscription liability; (3) provides the capitalization criteria for
outlays other than subscription payments, including implementation costs of a SBITA; and (4) requires
note disclosures regarding a SBITA. To the extent relevant, the standards for SBITAs are based on the
standards established in Statement No. 87, Leases, as amended.
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EAST CONTRA COSTA FIRE PROTECTION DISTRICT
MEMORANDUM ON INTERNAL CONTROL
CURRENT STATUS OF PRIOR YEAR MATERIAL WEAKNESSES
2021-01 Analyzing Activity in General Ledger Funds and Developing Year End Closing Procedures
Transactions posted to the general ledger throughout the fiscal year should be reviewed in detail to ensure
that the transactions are posted to the correct general ledger accounts and accurately reflect the activity
that occurred. After initial year-end closing entries are posted to the general ledger, all funds should be
analyzed to ensure that additional closing entries are not required prior to providing the general ledger for
audit. This analysis should include entity-wide level adjustments and should also include a review of
budget data in the general ledger for completeness and accuracy.
The District’s accounting records are maintained by both the internally and Contra Costa County and the
general ledger reports generated by each entity are combined to prepare the District’s annual financial
statements.
The general ledger reports initially provided for the 2020 audit were incomplete and did not include all
data for all of the District’s funds. After we did finally receive the complete 2020 reports, there were a
significant amount of journal entries needed to both tie to the cash balance at the County as well as other
items.
The post-closing adjusting journal entries we found during the audit for each fiscal year included the
following:
•The major adjustments needed in fiscal year 2020 related to the following journal entries:
o Transfer from Cypress Lakes CFD of $269,500 that occurred in previous fiscal years.
The District needs to request these funds to be transferred out of the County and into the
District’s bank account.
o Budgeted reserve transfers from the General Fund to the Capital Improvement Fund,
Equipment Replacement Fund and OPEB Funds
o Correction to correct the recording of PARS and CCCERA payments. During the year,
the District was subjected to penalties for non payment.
o The removal of 2019 accruals related to accounts receivables.
o Correction of the payment to PNC as principal and interest for the equipment lease.
o Record OPEB-related liability and deferred outflows/inflows of resources net activity
o Record pension-related liability and deferred outflows/inflows of resources net activity
We understand that the need for so many post-closing journal entries was caused by the District staff
starting to take over the reporting from the City of Brentwood.
If fund analyses are not performed throughout the fiscal year and during the year-end closing process,
unauthorized transactions or material errors in the general ledger and interim financial reports may not be
detected and corrected in a timely manner and interim or year-end reports may be materially inaccurate.
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EAST CONTRA COSTA FIRE PROTECTION DISTRICT
MEMORANDUM ON INTERNAL CONTROL
CURRENT STATUS OF PRIOR YEAR MATERIAL WEAKNESSES
2021-01 Analyzing Activity in General Ledger Funds and Developing Year End Closing Procedures
(Continued)
District staff must develop procedures to ensure the year-end closing process includes an analysis of
accounts to ensure that the presentation in each fund and account is appropriate prior to the start of the
year-end audit. And, that detailed analysis should also be incorporated into the monthly closing process
throughout the fiscal year to minimize the impact on the year-end closing. Finally, prior to providing the
general ledger for audit, the District should ensure that the beginning fund balance in each fund agrees to
the prior year audited ending fund balance, thus ensuring that all prior year post-closing entries have been
properly recorded in the general ledger.
Management’s Response:
This issue has been addressed with the implementation of Financial Edge accounting software
and the hiring of a Staff Accountant. Prior to the implementation of the Financial Edge
accounting software, the District had 3 separate and independent mechanisms to trace accounting
transactions (one for revenue, one for expenses and one for payroll). The entire fiscal year of
2019-2020 was recreated in the Financial Edge software with analysis and closing procedure
pending the June 30, 2019 audit. The audit was completed in April of 2021 and provided the
beginning balances for the Financial Edge software as of 7/1/2020. Until these balances could be
mapped and entered into the system, analyzing fund activity and closing procedures had to be
delayed well into the following fiscal year.
2021-02 Capital Assets Inventory, Accounting and Depreciation
Capital assets should be recorded at historical cost or estimated historical cost if actual historical cost is
not available and generally accepted accounting principles require that the District’s capital assets, other
than land, be depreciated over the estimated useful lives of those assets. And, to facilitate the proper
recording of capital asset activity, a capitalization policy should be in place that includes capitalization
thresholds, useful lives, disposal authorization, determination of fair value of contributed assets,
definitions of networks and subsystems, defining collections, and acquisition approval.
The District received a detailed schedule of land, buildings and improvements, equipment and vehicles
contributed by the County as of July 1, 2010 that included the historical cost of those assets that was
recorded in the general ledger at that date. However, we understand the District has inventoried its capital
assets in use, but that inventory has not been reconciled with the detail provided by the County.
As a result, the District has not made any adjustments to the general ledger balance of the capital assets
contributed by the County, other than to record additions and retirements of buildings and certain vehicles
subsequent to July 1, 2010. In addition, the District has not calculated or recorded the balance of
accumulated depreciation for the applicable assets and has not adopted a formal capitalization policy.
The Capital Assets are misstated and not reported in accordance with GAAP and GASB.
Management’s Response:
The consolidating of assets from the County to the East Contra Fire Protection District made
valuation difficult. The Staff Accountant has booked the Capital Assets per the June 30, 2019
audited financial statements.
8 22
EAST CONTRA COSTA FIRE PROTECTION DISTRICT
REQUIRED COMMUNICATIONS
FOR THE YEAR ENDED JUNE 30, 2022
23
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24
EAST CONTRA COSTA FIRE PROTECTION DISTRICT
REQUIRED COMMUNICATIONS
For the Year Ended June 30, 2021
Table of Contents
Page
Required Communications ................................................................................................................................ 1
Significant Audit Matters ............................................................................................................................. 1
Qualitative Aspects of Accounting Policies ............................................................................................ 1
Accounting Estimates .............................................................................................................................. 2
Disclosures ............................................................................................................................................... 2
Difficulties Encountered in Performing the Audit ................................................................................. 2
Corrected and Uncorrected Misstatements ........................................................................................... 3
Disagreements with Management .......................................................................................................... 3
Management Representations ................................................................................................................. 3
Management Consultations with Other Independent Accountants ....................................................... 3
Other Audit Findings or Issues ............................................................................................................... 3
Other Information Accompanying the Financial Statements ...................................................................... 4
25
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26
REQUIRED COMMUNICATIONS
Board of Directors
of the East Contra Costa
Fire Protection District
Brentwood, California
We have audited the basic financial statements of East Contra Costa Fire Protection District (District) the
year ended June 30, 2022. Professional standards require that we provide you with information about our
responsibilities under generally accepted auditing standards, as well as certain information related to the
planned scope and timing of our audit. We have communicated such information in our letter to you dated
June 28, 2022. Professional standards also require that we communicate to you the following information
related to our audit.
Significant Audit Matters
Qualitative Aspects of Accounting Practices
Accounting Policies - Management is responsible for the selection and use of appropriate accounting
policies. The significant accounting policies used by the Authority are described in Note 2 to the financial
statements. No new accounting policies were adopted and the application of existing policies was not
changed during the year.
Unusual Transactions, Controversial or Emerging Areas - We noted no transactions entered into by the
District during the year for which there is a lack of authoritative guidance or consensus. All significant
transactions have been recognized in the financial statements in the proper period, with the exception of
depreciation expense, and events that occurred subsequent to June 30, 2022 discussed below could have a
potential impact on the financial statements:
Capital Assets – Accumulated Depreciation and Depreciation Expense
As discussed in Note 4A to the financial statements, the District does not maintain complete
detailed records of its capital assets and has not calculated or recorded depreciation. Generally
accepted accounting principles require the recording of depreciation and that capital assets should
be recorded at supportable historical values.
Compensated Absences
As discussed in Note 1I to the financial statements, the District does not maintain complete
detailed records of its compensated absences. Generally accepted accounting principles require
the recording of compensated absences to reflect amounts owed.
Other Post-Employment Benefits
As discussed in Note 8B to the financial statements, the District did not update the actuarial
information for calculating the Net OPEB Liability. Generally accepted accounting principles
require this to updated or rolled forward each year.
1 27
Accounting Estimates
Accounting estimates are an integral part of the financial statements prepared by management and are
based on management’s knowledge and experience about past and current events and assumptions about
future events. Certain accounting estimates are particularly sensitive because of their significance to the
financial statements and because of the possibility that future events affecting them may differ
significantly from those expected. The most sensitive estimates affecting the District’s financial
statements were:
Estimated Net Pension Asset and Pension-Related Deferred Outflows and Inflows of
Resources: Management’s estimate of the net pension asset and deferred outflows/inflows of
resources are disclosed in Note 7 to the financial statements and are based on accounting
valuations determined by the Contra Costa County Employees’ Retirement Association, which
are based on the experience of the District. We evaluated the key factors and assumptions used to
develop the estimates and determined that they are reasonable in relation to the basic financial
statements taken as a whole.
Estimated Total OPEB Liability and OPEB-Related Deferred Outflows and Inflows of Resources:
Management’s estimate of the net OPEB liability and deferred outflows/inflows of resources are
disclosed in Note 8 to the financial statements and are based on an actuarial study determined by
a consultant, which is based on the experience of the District. We evaluated the key factors and
assumptions used to develop the estimates and determined that they are reasonable in relation to
the basic financial statements taken as a whole.
Estimated Fair Value of Investments: As of June 30, 2022, the District had approximately $30
million of cash and investments as measured by fair value as disclosed in Note 2 to the Financial
Statements. Fair value is essentially market pricing in effect as of June 30, 2022. These fair
values are not required to be adjusted for changes in general market conditions occurring
subsequent to June 30, 2022.
Disclosures
Certain financial statement disclosures are particularly sensitive because of their significance to financial
statement users. See the discussions under Unusual Transactions, Controversial or Emerging Areas
above and in the Notes to the financial statements regarding the unsettled law and highly contingent
nature of these matters.
The financial statement disclosures are neutral, consistent, and clear.
Difficulties Encountered in Performing the Audit
We encountered no significant difficulties in dealing with management in performing and completing our
audit. However, the audit was significantly delayed due to the District’s difficulty annual closing of the
records, combined with the additional work in the annexation as discussed in Note 11 of the financial
statements.
2 28
Corrected and Uncorrected Misstatements
Professional standards require us to accumulate all known and likely misstatements identified during the
audit, other than those that are clearly trivial, and communicate them to the appropriate level of
management. Management has corrected all such misstatements except for Capital Assets as discussed in
Note 4A, Compensated Absences as discussed in Note 1I and Net OPEB Liability as discussed in Note
8B. The District’s Capital Assets. Compensated Absences and Net OPEB Liability are not reported in
accordance with GAAP.
Professional standards require us to accumulate all known and likely uncorrected misstatements identified
during the audit, other than those that are trivial, and communicate them to the appropriate level of
management. Except as discussed in paragraph above, we have no such misstatements to report to the
Board.
Disagreements with Management
For purposes of this letter, a disagreement with management is a financial accounting, reporting, or
auditing matter, whether or not resolved to our satisfaction, that could be significant to the financial
statements or the auditor’s report. We are pleased to report that no such disagreements arose during the
course of our audit.
Management Representations
We have requested certain representations from management that are included in a management
representation letter dated February 20, 2024.
Management Consultations with Other Independent Accountants
In some cases, management may decide to consult with other accountants about auditing and accounting
matters, similar to obtaining a “second opinion” on certain situations. If a consultation involves
application of an accounting principle to the District’s financial statements or a determination of the type
of auditor’s opinion that may be expressed on those statements, our professional standards require the
consulting accountant to check with us to determine that the consultant has all the relevant facts. To our
knowledge, there were no such consultations with other accountants.
Other Audit Findings or Issues
We generally discuss a variety of matters, including the application of accounting principles and auditing
standards, with management each year prior to retention as the District’s auditors. However, these
discussions occurred in the normal course of our professional relationship and our responses were not a
condition to our retention.
3 29
Other Information Accompanying the Financial Statements
We applied certain limited procedures to the required supplementary information that accompanies and
supplements the basic financial statements. Our procedures consisted of inquiries of management
regarding the methods of preparing the information and comparing the information for consistency with
management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained
during our audit of the basic financial statements. We did not audit the required supplementary information
and do not express an opinion or provide any assurance on the required supplementary information.
We were engaged to report on the supplementary information, which accompanying the financial
statements but are not required supplementary information. With respect to this supplementary
information, we made certain inquiries of management and evaluated the form, content, and methods of
preparing the information to determine that the information complies with accounting principles generally
accepted in the United States of America, the method of preparing it has not changed from the prior
period, and the information is appropriate and complete in relation to our audit of the financial statements.
We compared and reconciled the supplementary information to the underlying accounting records used to
prepare the financial statements or to the financial statements themselves.
******
This information is intended solely for the use of the Board and management and is not intended to be,
and should not be, used by anyone other than these specified parties.
Pleasant Hill, California
February 20, 2024
4 30
EAST CONTRA COSTA FIRE PROTECTION DISTRICT
BRENTWOOD, CALIFORNIA
BASIC FINANCIAL STATEMENTS
FOR THE YEAR ENDED JUNE 30, 2022
31
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32
EAST CONTRA COSTA FIRE PROTECTION DISTRICT
Basic Financial Statements
For the Year Ended June 30, 2022
i
TABLE OF CONTENTS
Page
INTRODUCTORY SECTION:
Table of Contents ................................................................................................................................................ i
FINANCIAL SECTION:
Independent Auditor’s Report ............................................................................................................................. 1
Basic Financial Statements:
Government-wide Financial Statements:
Statement of Net Position .......................................................................................................... 6
Statement of Activities .............................................................................................................. 7
Fund Financial Statements:
Governmental Funds -
Balance Sheet ..................................................................................................................... 10
Reconciliation of the Governmental Funds – Balance Sheet with the
Statement of Net Position ............................................................................................. 11
Statement of Revenues, Expenditures and Changes in Fund Balances .............................. 12
Reconciliation of the Net Change in Fund Balances – Total Governmental
Funds with the Change in Net Position of Governmental Activities ........................... 13
Statement of Revenues, Expenditures and Changes in
Fund Balance – Budget and Actual.............................................................................. 14
Notes to Basic Financial Statements ...................................................................................................... 17
33
EAST CONTRA COSTA FIRE PROTECTION DISTRICT
Basic Financial Statements
For the Year Ended June 30, 2022
ii
TABLE OF CONTENTS
Page
Required Supplementary Information:
Pension Plan:
Schedule of Proportionate Share of the Net Pension Liability (Asset) ............................................... 43
Schedule of Contributions .................................................................................................................. 44
Other Post-Employment Benefits Plan:
Schedule of Changes in the Total OPEB Liability and Related Ratios .............................................. 45
Schedule of Contributions .................................................................................................................. 46
Supplemental Information:
General Fund:
Subcombining Balance Sheet ................................................................................................... 48
Subcombining Schedule of Revenues, Expenditures
and Changes in Fund Balances ........................................................................................... 49
Subcombining Schedule of Revenues, Expenditures and Changes in
Fund Balance – Budget and Actual .................................................................................... 50
34
INDEPENDENT AUDITOR’S REPORT
To the Board of Directors of the
East Contra Costa Fire Protection District
Brentwood, California
Qualified and Unmodified Opinions
We have audited the accompanying financial statements of the governmental activities and each major fund
of the East Contra Costa Fire Protection District (District), California as of and for the year ended June 30,
2022, and the related notes to the financial statements, which collectively comprise the District’s basic
financial statements as listed in the Table of Contents.
Summary of Opinions
Opinion Unit Type of Opinion
Governmental Activities Qualified
General Fund Unmodified
Special Revenue Funds:
Bethel Island Development Fee Unmodified
East Diablo Development Fee Unmodified
Cypress Lakes CFD Unmodified
Oakley Development Fee Unmodified
Delta Coves CSD Unmodified
Qualified Opinion on the Governmental Activities
In our opinion, except for the effects of the matters described in the “Basis for Qualified and Unmodified
Opinions” paragraph, the financial statements referred to above present fairly, in all material respects, the
financial position of the governmental activities of the District as of June 30, 2022, and the changes in
financial position for the year then ended in accordance with accounting principles generally accepted in the
United States of America.
Unmodified Opinions on General Fund and Special Revenue Funds as listed above.
In our opinion, the financial statements referred to above present fairly, in all material respects, the
respective financial position of the General Fund and Special Revenue Funds as listed above, and the
aggregate remaining fund information of the District, as of June 30, 2022, and the respective changes in
financial position thereof for the year then ended in accordance with accounting principles generally
accepted in the United States of America.
Basis for Qualified and Unmodified Opinions
We conducted our audit in accordance with auditing standards generally accepted in the United States of
America. Our responsibilities under those standards are further described in the Auditor’s Responsibilities
for the Audit of the Financial Statements section of our report. We are required to be independent of the
District, and to meet our other ethical responsibilities, in accordance with the relevant ethical requirements
relating to our audit. We believe that the audit evidence we have obtained is sufficient and appropriate to
provide a basis for our qualified and unmodified audit opinions.
1 35
Matters Giving Rise to the Qualified Opinion on the Governmental Activities
As discussed in Note 4A, the District does not maintain complete detailed records of its capital assets and
has not calculated or recorded depreciation. Generally accepted accounting principles require the recording
of depreciation and that capital assets should be recorded at supportable historical values.
As discussed in Note 1I, the District does not update the compensated absences amounts.
As discussed in Note 8B, the District did not update the calculation for Other Post-Employment Benefits for
the current year.
Responsibilities of Management’s for the Financial Statements
Management is responsible for the preparation and fair presentation of these financial statements in
accordance with accounting principles generally accepted in the United States of America; and for the
design, implementation, and maintenance of internal control relevant to the preparation and fair
presentation of financial statements that are free from material misstatement, whether due to fraud or
error.
In preparing the financial statements, management is required to evaluate whether there are conditions or
events, considered in the aggregate, that raise substantial doubt about the District’s ability to continue as a
going concern for twelve months beyond the financial statement date, including any currently known
information that may raise substantial doubt shortly thereafter.
Auditor’s Responsibilities for the Audit of the Financial Statements
Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are
free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that
includes our opinion. Reasonable assurance is a high level of assurance but is not absolute assurance and
therefore is not a guarantee that an audit conducted in accordance with generally accepted auditing
standards will always detect a material misstatement when it exists. The risk of not detecting a material
misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve
collusion, forgery, intentional omissions, misrepresentations, or the override of internal control.
Misstatements are considered material if, individually or in the aggregate, they could reasonably be
expected to influence the judgment made by a reasonable user based on the financial statements.
In performing an audit in accordance with generally accepted auditing standards, we:
• Exercise professional judgment and maintain professional skepticism throughout the audit.
• Identify and assess the risks of material misstatement of the financial statements, whether due to
fraud or error, and design and perform audit procedures responsive to those risks. Such
procedures include examining, on a test basis, evidence regarding the amounts and disclosures in
the financial statements.
• Obtain an understanding of internal control relevant to the audit in order to design audit
procedures that are appropriate in the circumstances, but not for the purpose of expressing an
opinion on the effectiveness of the District’s internal control. Accordingly, no such opinion is
expressed.
• Evaluate the appropriateness of accounting policies used and the reasonableness of significant
accounting estimates made by management, as well as evaluate the overall presentation of the
financial statements.
2 36
• Conclude whether, in our judgment, there are conditions or events, considered in the aggregate,
that raise substantial doubt about the District’s ability to continue as a going concern for a
reasonable period of time.
We are required to communicate with those charged with governance regarding, among other matters, the
planned scope and timing of the audit, significant audit findings, and certain internal control-related
matters that we identified during the audit.
Emphasis of a Matter
Subsequent Event
As explained in Note 11A, the County Local Area Formation Commission unanimously approved the
consolidation of the Contra Costa Fire Protection District and the East Contra Costa Fire Protection District
on March 9, 2022 which took effect on July 1, 2022.
Required Supplementary Information
The District has omitted the Management’s Discussion and Analysis that the Governmental Accounting
Standards Board has determined is necessary to supplement, although not required to be part of, the basic
financial statements. Our opinion on the basic financial statements is not affected by this missing
information.
Accounting principles generally accepted in the United States of America require that the Management’s
Discussion and Analysis and other required supplementary information as listed in the Table of Contents be
presented to supplement the basic financial statements. Such information is the responsibility of
management and, although not a part of the basic financial statements, is required by the Governmental
Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the
basic financial statements in an appropriate operational, economic, or historical context. We have applied
certain limited procedures to the required supplementary information in accordance with auditing standards
generally accepted in the United States of America, which consisted of inquiries of management about the
methods of preparing the information and comparing the information for consistency with management’s
responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit
of the basic financial statements. We do not express an opinion or provide any assurance on the information
because the limited procedures do not provide us with sufficient evidence to express an opinion or provide
any assurance.
Other Information
Our audit was conducted for the purpose of forming opinions on the financial statements that collectively
comprise the District’s basic financial statements. The Supplemental Information listed in the Table of
Contents is presented for purposes of additional analysis and is not a required part of the basic financial
statements.
3 37
The Supplemental Information is the responsibility of management and was derived from and relates
directly to the underlying accounting and other records used to prepare the basic financial statements. Such
information has been subjected to the auditing procedures applied in the audit of the basic financial
statements and certain additional procedures, including comparing and reconciling such information directly
to the underlying accounting and other records used to prepare the basic financial statements or to the basic
financial statements themselves, and other additional procedures in accordance with auditing standards
generally accepted in the United States of America. In our opinion, the Supplemental Information is fairly
stated in all material respects in relation to the basic financial statements as a whole.
Pleasant Hill, California
February 20, 2024
4 38
EAST CONTRA COSTA FIRE PROTECTION DISTRICT
STATEMENT OF NET POSITION
AND STATEMENT OF ACTIVITIES
The Statement of Net Position and the Statement of Activities summarizes the entire District’s financial
activities and financial position. They are prepared on the same basis as is used by most businesses,
which means they include all the District’s assets, all its liabilities and all its deferred inflows/outflows of
resources, as well as all its revenues and expenses. This is known as the full accrual basis—the effect of
all the District’s transactions is taken into account, regardless of whether or when cash changes hands, but
all material internal transactions between District funds have been eliminated.
The Statement of Net Position reports the difference between the District’s total assets and deferred
outflows of resources and the District’s total liabilities and deferred inflows of resources, including all the
District’s capital assets and its long-term liabilities. The Statement of Net Position presents similar
information to the old balance sheet format, but presents it in a way that focuses the reader on the
composition of the District’s net position, by subtracting total liabilities and deferred inflows of resources
from total assets and deferred outflows of resources.
The Statement of Net Position summarizes the financial position of all the District’s Governmental
Activities in a single column. The District’s Governmental Activities include the activities of its General
Fund and Special Revenue Funds.
The Statement of Activities reports increases and decreases in the District’s net position. It is also
prepared on the full accrual basis, which means it includes all the District’s revenues and all its expenses,
regardless of when cash changes hands. This differs from the “modified accrual” basis used in the Fund
financial statements, which reflect only current assets, current liabilities, current deferred
outflows/inflows of resources, available revenues and measurable expenditures.
The Statement of Activities presents the District’s expenses first, listed by program. Program revenues—
that is, revenues which are generated directly by these programs—are then deducted from program
expenses to arrive at the net expense of each governmental program. The District’s general revenues are
then listed in the Governmental Activities column, as appropriate, and the Change in Net Position is
computed and reconciled with the Statement of Net Position.
5 39
EAST CONTRA COSTA FIRE PROTECTION DISTRICT
STATEMENT OF NET POSITION
JUNE 30, 2022
Governmental
Activities
ASSETS
Current Assets:
Cash and investments available for operations (Note 2) $24,494,036
Restricted investments (Note 2) 6,219,097
Accounts Receivable:
Due from other governments 7,603,201
Other receivables 28,785
Prepaids 5,569
Total Current Assets 38,350,688
Non-Current Assets:
Net Pension Asset (Note 7C)
Capital Assets (Note 4): 1,933,940
Non-depreciable 300,988
Depreciable 15,262,349
Total Capital Assets 15,563,337
Total Non-Current Assets 17,497,277
Total Assets 55,847,965
DEFERRED OUTFLOWS OF RESOURCES
Related to pensions (Note 7C) 6,044,526
Related to OPEB (Note 8B) 483,302
Total Deferred Outflows of Resources 6,527,828
LIABILITIES
Current Liabilities:
Accounts payable and accrued liabilities 1,577,447
Noncurrent Liabilities:
Compensated absences, due in more than one year (Note 1I) 435,077
Long-term debt (Note 5):
Due in one year 481,245
Due in more than one year 501,313
Net OPEB liability (Note 8B) 4,318,950
Total Noncurrent Liabilities 5,736,585
Total Liabilities 7,314,032
DEFERRED INFLOWS OF RESOURCES
Related to pensions (Note 7C) 8,866,124
Related to OPEB (Note 8B) 5,258,662
Total Deferred Inflows of Resources 14,124,786
NET POSITION (DEFICIT) (Note 6)
Net investment in capital assets 15,563,337
Restricted for:
Facilities and equipment 1,721,952
Operations and maintenance 660,973
Unrestricted 22,990,713
Total Net Position (Deficit) $40,936,975
See accompanying notes to basic financial statements
6 40
EAST CONTRA COSTA FIRE PROTECTION DISTRICT
STATEMENT OF ACTIVITIES
FOR THE YEAR ENDED JUNE 30, 2022
Program Revenues Governmental
Operating Activities
Charges for Grants and Net (Expenses)
Functions/Programs Expenses Services Contributions Revenues
Governmental Activities:
Fire Protection:
General $10,235,337 $1,616,437 $8,152,881 ($466,019)
Cypress Lakes (381,064)6,939 388,003
Interest 53,323 (53,323)
Total Governmental Activities $9,907,596 $1,616,437 $8,159,820 (131,339)
General Revenues:
Property tax 17,084,791
Pass-throughs from other agencies
Home owner property tax relief 45,353
Other in-lieu taxes 29,937
Total General Revenues and Special Item 17,160,081
Change in Net Position 17,028,742
Net Position (Deficit) - Beginning, as restated 23,908,233
Net Position (Deficit) - Ending $40,936,975
See accompanying notes to basic financial statements
7 41
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42
FUND FINANCIAL STATEMENTS
Major funds are defined generally as having significant activities or balances in the current year. The
District considers all of its funds to be major funds which are described below:
GENERAL FUND
The General Fund is the general operating fund of the District. It is used to account for all financial
resources. The major revenue sources for this Fund are property taxes and pass-throughs from other
agencies. Expenditures are made for public safety and other operating expenditures.
BETHEL ISLAND DEVELOPMENT FEE SPECIAL REVENUE FUND
The Bethel Island Development Fee Fund is used to account for developer fees collected from the Bethel
Island area for facilities and equipment. Funds may be used only for facilities, not operations, and are to
provide necessary facilities and equipment as a result of growth. The funds cannot be used for existing
facility deficiencies.
EAST DIABLO DEVELOPMENT FEE SPECIAL REVENUE FUND
The East Diablo Development Fee Special Revenue Fund is used to account for developer fees collected
from the East Diablo area for facilities and equipment. Funds may be used only for facilities, not
operations, and are to provide necessary facilities and equipment as a result of growth. The funds cannot be
used for existing facility deficiencies.
CYPRESS LAKES CFD SPECIAL REVENUE FUND
The Cypress Lakes CFD Special Revenue Fund is used to account for special assessments collected in the
Cypress Lake area and is to be used only for operations and maintenance in the area. Revenue is transferred
to the General Fund to help support services in this area.
OAKLEY DEVELOPMENT FEE SPECIAL REVENUE FUND
The Oakley Development Fee Special Revenue Fund is used to account for developer fees collected in the
City of Oakley for facilities and equipment. Funds may be used only for facilities, not operations, and are to
provide necessary facilities and equipment as a result of growth. The funds cannot be used for existing
facility deficiencies.
DELTA COVES CSD SPECIAL REVENUE FUND
The Delta Coves Community Services District (CSD) Special Revenue Fund is used to account for special
assessments collected in the Delta Coves area located on Bethel Island and is to be used only for operations
and maintenance in the area. The tax is applicable to 494 single family homes and 66 condominiums.
Revenue will be transferred to the General Fund to help support services in this area.
9 43
EAST CONTRA COSTA FIRE PROTECTION DISTRICT
GOVERNMENTAL FUNDS
BALANCE SHEET
JUNE 30, 2022
Special Revenue Funds
Total
General Bethel Island East Diablo Cypress Lakes Oakley Delta Governmental
Fund Development Fee Development Fee CFD Development Fee Coves CSD Funds
ASSETS
Assets:
Cash and investments available
for operations (Note 2) $20,971,906 $102,259 $1,379,967 $850,178 $1,182,144 $7,582 $24,494,036
Restricted investments (Note 2) 6,219,097 6,219,097
Accounts Receivable:
Due from other governments 7,261,467 341,734 7,603,201
Other receivables 28,785 28,785
Prepaids 5,569 5,569
Advance to other funds (Note 3) 341,734 341,734
Total Assets $34,828,558 $102,259 $1,379,967 $850,178 $1,523,878 $7,582 $38,692,422
LIABILITIES AND FUND BALANCES
Liabilities:
Accounts payable and accrued liabilities $423,537 $189,205 $950,000 $1,562,742
Advance from other fund (Note 3)341,734 341,734
Total Liabilities 423,537 189,205 1,291,734 1,904,476
Fund Balances (Note 6):
Nonspendable:
Prepaids 5,569 5,569
Advance to other fund 341,734 341,734
Restricted for:
Facilities and equipment $102,259 $1,379,967 232,144 $7,582 1,721,952
Operations and maintenance $660,973 660,973
Pension stabilization 2,512,310 2,512,310
Assigned to:
Facilities and equipment 2,640,954 2,640,954
Employee benefits 3,706,787 3,706,787
Unassigned 25,197,667 25,197,667
Total Fund Balances 34,405,021 102,259 1,379,967 660,973 232,144 7,582 36,787,946
Total Liabilities and Fund Balances $34,828,558 $102,259 $1,379,967 $850,178 $1,523,878 $7,582 $38,692,422
See accompanying notes to basic financial statements
10 44
EAST CONTRA COSTA FIRE PROTECTION DISTRICT
Reconciliation of the
GOVERNMENTAL FUNDS - BALANCE SHEET
with the
STATEMENT OF NET POSITION
JUNE 30, 2022
TOTAL FUND BALANCES - TOTAL GOVERNMENTAL FUNDS $36,787,946
Amounts reported for Governmental Activities in the Statement of Net Position
are different from those reported in the Governmental Funds above because of the following:
CAPITAL ASSETS
Capital assets used in Governmental Activities are not current assets or financial resources and
therefore are not reported in the Governmental Funds:
Non-depreciable capital assets 300,988
Depreciable capital assets 15,262,349
LONG-TERM LIABILITIES
Certain liabilities are not due and payable in the current period and therefore they are not
reported in the Governmental Funds:
Interest payable (14,705)
Compensated absences payable, due in more than one year (435,077)
Long-term debt (982,558)
Net pension liability and deferred outflows/inflows of resources (887,658)
Net OPEB liability and deferred outflows/inflows of resources (9,094,310)
NET POSITION OF GOVERNMENTAL ACTIVITIES $40,936,975
See accompanying notes to basic financial statements
11 45
EAST CONTRA COSTA FIRE PROTECTION DISTRICT
GOVERNMENTAL FUNDS
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
FOR THE YEAR ENDED JUNE 30, 2022
Special Revenue Funds
Total
General Bethel Island East Diablo Cypress Lakes Oakley Delta Governmental
Fund Development Fee Development Fee CFD Development Fee Coves CSD Funds
REVENUES:
District taxes $17,084,791 $17,084,791
Intergovernmental revenues 8,099,784 $46,129 8,145,913
Home owner property tax relief 45,353 45,353
Other in-lieu taxes 29,937 29,937
Special assessments $6,939 6,939
Charges for services 1,416,353 $200,084 1,616,437
Reimbursements 6,968 6,968
Total Revenues 26,683,186 46,129 200,084 6,939 26,936,338
EXPENDITURES:
Current:
Public safety-fire protection:
Salaries and benefits 11,381,458 11,381,458
Services and supplies 3,579,035 ($381,064) 3,197,971
Capital outlay 2,572,094 2,572,094
Principal retirements (Note 5) 461,981 461,981
Interest and fiscal charges (Note 5) 60,237 60,237
Total Expenditures 18,054,805 (381,064) 17,673,741
EXCESS (DEFICIENCY) OF REVENUES
OVER EXPENDITURES 8,628,381 46,129 381,064 200,084 6,939 9,262,597
NET CHANGE IN FUND BALANCES 8,628,381 46,129 381,064 200,084 6,939 9,262,597
Fund balances at beginning of year, as restated 25,776,640 56,130 $1,379,967 279,909 32,060 643 27,525,349
Fund balances at end of year $34,405,021 $102,259 $1,379,967 $660,973 $232,144 $7,582 $36,787,946
See accompanying notes to basic financial statements
12 46
EAST CONTRA COSTA FIRE PROTECTION DISTRICT
Reconciliation of the
NET CHANGE IN FUND BALANCES - TOTAL GOVERNMENTAL FUNDS
with the
CHANGE IN NET POSITION OF GOVERNMENTAL ACTIVITIES
FOR THE YEAR ENDED JUNE 30, 2022
The schedule below reconciles the Net Change in Fund Balances reported on the Governmental Funds Statement of
Revenues, Expenditures and Changes in Fund Balance, which measures only changes in current assets and current
liabilities on the modified accrual basis, with the Change in Net Position of Governmental Activities reported in the
Statement of Activities, which is prepared on the full accrual basis.
NET CHANGE IN FUND BALANCES - TOTAL GOVERNMENTAL FUNDS $9,262,597
Amounts reported for governmental activities in the Statement of Activities
are different because of the following:
CAPITAL ASSETS TRANSACTIONS
Governmental Funds report capital outlay as expenditures. However, in the
Statement of Activities the cost of those assets is capitalized and allocated over
their estimated useful lives and reported as depreciation expense.
Additions to capital assets are added to fund balance 2,628,014
LONG-TERM DEBT PROCEEDS AND PAYMENTS
Lease proceeds provide current financial resources to governmental funds, but
issuing debt increases long-term liabilities in the Statement of Net Position.
Repayment of lease principal is an expenditure in the governmental funds, but
in the Statement of Net Position the repayment reduces long-term liabilities.
Issuance of debt is deducted from fund balance 461,981
ACCRUAL OF NON-CURRENT ITEMS
The amounts below included in the Statement of Activities do not provide or (require) the use of
current financial resources and therefore are not reported as revenue or expenditures in
governmental funds (net change):
Interest payable 6,914
Compensated absences 0
Net pension liability and deferred outflows/inflows of resources 4,669,236
Total OPEB liability and deferred outflows/inflows of resources 0
CHANGE IN NET POSITION OF GOVERNMENTAL ACTIVITIES $17,028,742
See accompanying notes to basic financial statements
13 47
EAST CONTRA COSTA FIRE PROTECTION DISTRICT
GOVERNMENTAL FUNDS
STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCE
BUDGET AND ACTUAL
FOR THE YEAR ENDED JUNE 30, 2022
GENERAL FUND BETHEL ISLAND DEVELOPMENT FEE FUND
Variance with Original Variance with
Original Final Final Budget and Final Final Budget
Budgeted Budgeted Positive Budgeted Positive
Amounts Amounts Actual (Negative) Amounts Actual (Negative)
REVENUES:
District taxes $17,150,096 $17,150,096 $17,084,791 ($65,305)
Intergovernmental Revenues 218,087 218,087 8,099,784 7,881,697 $46,129
Pass-throughs from other Agencies 692,407 692,407 (692,407)
Home owner property tax relief 92,563 92,563 45,353 (47,210)
Other in-lieu taxes 15,316 15,316 29,937 14,621
Special assessments
Developer fees $1,000 ($1,000)
Charges for services 3,094,136 3,094,136 1,416,353 (1,677,783)
Use of money and property
Reimbursements
Other revenue 116,583 116,583 6,968 (109,615)
Total Revenues 21,379,188 21,379,188 26,683,186 5,303,998 1,000 46,129 Col<>Row by 4
EXPENDITURES:
Current:
Public safety-fire protection:
Salaries and benefits 15,553,903 15,553,903 11,381,458 4,172,445
Services and supplies 6,690,432 6,690,432 3,579,035 3,111,397
Other charges
Capital outlay 1,947,528 1,947,528 2,572,094 (624,566)
Principal retirement 461,981 (461,981)
Interest and fiscal charges 60,237 (60,237)
Total Expenditures 24,191,863 24,191,863 18,054,805 6,137,058
EXCESS (DEFICIENCY) OF REVENUES
OVER EXPENDITURES (2,812,675) (2,812,675)8,628,381 11,441,056 1,000 46,129 #VALUE!
OTHER FINANCING SOURCES (USES)
Transfers in 191,735 (191,735)
Transfers out 1,593,554 3,187,108 (3,187,108)
Total Other Financing Sources (Uses) 1,593,554 3,378,843 (3,378,843)
NET CHANGE IN FUND BALANCE ($1,219,121)$566,168 8,628,381 $8,062,213 $1,000 46,129 #VALUE!
Fund balance at beginning of year 25,776,640 $56,130
Fund balance at end of year $34,405,021 $102,259
See accompanying notes to basic financial statements
14 48
EAST DIABLO DEVELOPMENT FEE FUND CYPRESS LAKES CFD FUND OAKLEY DEVELOPMENT FEE FUND
Original Variance with Original Variance with Original Variance with
and Final Final Budget and Final Final Budget and Final Final Budget
Budgeted Positive Budgeted Positive Budgeted Positive
Amounts Actual (Negative) Amounts Actual (Negative) Amounts Actual (Negative)
$181,000 ($181,000)
$1,400 ($1,400)$200,084 $200,084
461 1,400 (1,400) 181,000 (181,000)200,084 200,084
1,000 (381,064) 382,064
1,000 (381,064) 382,064
1,400 (1,400) 180,000 381,064 201,064 200,084 200,084
(179,735)179,735
(179,735)179,735
$1,400 ($1,400)$265 381,064 $380,799 200,084 $200,084
$1,379,967 279,909 32,060
$1,379,967 $660,973 $232,144
(Continued)
15 49
EAST CONTRA COSTA FIRE PROTECTION DISTRICT
GOVERNMENTAL FUNDS
STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCE
BUDGET AND ACTUAL
FOR THE YEAR ENDED JUNE 30, 2022
DELTA COVES CSD FUND
Original Variance with
and Final Final Budget
Budgeted Positive
Amounts Actual (Negative)
REVENUES:
District taxes
Intergovernmental Revenues
Pass-throughs from other Agencies
Home owner property tax relief
Other in-lieu taxes
Special assessments $12,099 $6,939 ($5,160)
Developer fees
Charges for services
Use of money and property
Reimbursements
Other revenue
Total Revenues 12,099 6,939 (5,160)
EXPENDITURES:
Current:
Public safety-fire protection:
Salaries and benefits
Services and supplies 250 250
Other charges
Capital outlay
Principal retirement
Interest and fiscal charges
Total Expenditures 250 250
EXCESS (DEFICIENCY) OF REVENUES
OVER EXPENDITURES 11,849 6,939 (4,910)
OTHER FINANCING SOURCES (USES)
Transfers in
Transfers out 12,000 (12,000)
Total Other Financing Sources (Uses) 12,000 (12,000)
NET CHANGE IN FUND BALANCE $23,849 6,939 ($16,910)
Fund balance at beginning of year 643
Fund balance at end of year $7,582
See accompanying notes to basic financial statements
16 50
EAST CONTRA COSTA FIRE PROTECTION DISTRICT
NOTES TO BASIC FINANCIAL STATEMENTS
For the Year Ended June 30, 2022
NOTE 1 – SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
A. District Services and Reporting Entity
The District was formed in 2002 from the consolidation of the Bethel Island, East Diablo and
Oakley Fire Protection Districts governed by the Contra Costa County Board of Supervisors. On
October 27, 2009, the Board of Supervisors consented to a change in the governing structure of the
District from an appointed board of directors comprised of the County’s Board of Supervisors to a
board composed of nine directors appointed by the cities of Brentwood (four) and Oakley (three)
and the County of Contra Costa (two). The District’s restructured Board was established in
February 2010 and the District began independent operations on July 1, 2010. On November 8,
2016, the voters of the District adopted Measure N to transition the District Board of Directors from
nine appointed members to nine members elected at large. On March 6, 2018, the voters adopted
Measure A to reduce the size of the Board elected at large from nine Directors to five. As of
December 11, 2018, based on the results of the November 6, 2018 election, a new five-member
Board replaced the nine-member Board.
The District encompasses approximately 250 square miles and serves the incorporated cities of
Brentwood and Oakley, and the unincorporated communities of Bethel Island, Discovery Bay,
Knightsen, Byron and Marsh Creek and Morgan Territory.
Fire suppression personnel working out of three to five stations include medical emergency
response for basic life support. In addition, the County provides advanced life support
(paramedics) and ambulance services out of several of the stations. Ambulance services are
provided through a contract with Contra Costa County Emergency Medical Services by American
Medical Response at no cost to the District. The District also contracts with California
Department of Forestry and Fire Protection (CAL FIRE) for coverage during the non-peak fire
season in the Marsh Creek-Morgan Territory Area.
The financial statements of the District consist only of the funds of the District. The District has no
oversight responsibility for any other government entity since no other entities are considered to be
controlled by or dependent on the District. Control or dependence is determined on the basis of the
respective governing board. The governing board has decision making authority, the power to
designate management, the ability to significantly influence operations and primary accountability
for fiscal matters.
B. Basis of Presentation
The District’s Basic Financial Statements are prepared in conformity with accounting principles
generally accepted in the United States of America. The Government Accounting Standards
Board is the acknowledged standard setting body for establishing accounting and financial
reporting standards followed by governmental entities in the United States of America.
These Statements require that the financial statements described below be presented.
Government-wide Statements: The Statement of Net Position and the Statement of Activities
display information about the primary government (the District). These statements include the
financial activities of the overall District government. Eliminations have been made to minimize
the double counting of internal activities. Governmental activities generally are financed through
taxes, intergovernmental revenues, and other nonexchange transactions.
17 51
EAST CONTRA COSTA FIRE PROTECTION DISTRICT
NOTES TO BASIC FINANCIAL STATEMENTS
For the Year Ended June 30, 2022
NOTE 1 – SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
The Statement of Activities presents a comparison between direct expenses and program revenues
for each function of the District’s governmental activities. Direct expenses are those that are
specifically associated with a program or function and, therefore, are clearly identifiable to a
particular function. Program revenues include (a) charges paid by the recipients of goods or
services offered by the programs, (b) grants and contributions that are restricted to meeting the
operational needs of a particular program and (c) capital grants and contributions that are
restricted to financing the acquisition or construction of capital assets. Revenues that are not
classified as program revenues, including all taxes, are presented as general revenues.
Fund Financial Statements: The fund financial statements provide information about the
District’s funds. The emphasis of fund financial statements is on major individual governmental
funds, each of which is displayed in a separate column.
C. Major Funds
Major funds are defined as funds that have either assets and deferred outflows of resources,
liabilities and deferred inflows of resources, revenues or expenditures/expenses equal to ten
percent of their fund-type total and five percent of the grand total. The General Fund is always a
major fund. The District may also select other funds it believes should be presented as major
funds.
The District has elected to report all of its funds as major governmental funds in the
accompanying financial statements:
General Fund – is the general operating fund of the District. It is used to account for all financial
resources. The major revenue sources for this Fund are property taxes, ambulance service revenues
and interest income. Expenditures are made for public safety and other operating expenditures.
Bethel Island Development Fee Special Revenue Fund – is used to account for developer fees
collected from the Bethel Island area for facilities and equipment. Funds may be used only for
facilities, not operations, and are to provide necessary facilities and equipment as a result of growth.
The funds cannot be used for existing facility deficiencies.
East Diablo Development Fee Special Revenue Fund – is used to account for developer fees
collected from the East Diablo area for facilities and equipment. Funds may be used only for
facilities, not operations, and are to provide necessary facilities and equipment as a result of growth.
The funds cannot be used for existing facility deficiencies.
Cypress Lakes CFD Fund – is used to account for special assessments collected in the Cypress
Lake area and is to be used only for operations and maintenance in the area. Revenue is
transferred to the General Fund to help support services in this area.
18 52
EAST CONTRA COSTA FIRE PROTECTION DISTRICT
NOTES TO BASIC FINANCIAL STATEMENTS
For the Year Ended June 30, 2022
NOTE 1 – SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
Oakley Development Fee Special Revenue Fund – is used to account for developer fees collected
in the City of Oakley for facilities and equipment. Funds may be used only for facilities, not
operations, and are to provide necessary facilities and equipment as a result of growth. The funds
cannot be used for existing facility deficiencies.
Delta Coves CSD Fund – is used to account for special assessments collected in the Delta Coves
area located on Bethel Island and is to be used only for operations and maintenance in the area. As
the homes are being built and sold, the revenue will be transferred to the General Fund to help
support services in this area.
D. Basis of Accounting
The government-wide financial statements are reported using the economic resources
measurement focus and the full accrual basis of accounting. Revenues are recorded when earned
and expenses are recorded at the time liabilities are incurred, regardless of when the related cash
flows take place.
Governmental funds are reported using the current financial resources measurement focus and
the modified accrual basis of accounting. Under this method, revenues are recognized when
measurable and available. The District considers all revenues reported in the governmental funds
to be available if the revenues are collected within sixty days after year-end. Expenditures are
recorded when the related fund liability is incurred, except for principal and interest on general
long-term debt, claims and judgments, and compensated absences, which are recognized as
expenditures to the extent they have matured. Governmental capital asset acquisitions are
reported as expenditures in governmental funds.
Non-exchange transactions, in which the District gives or receives value without directly receiving
or giving equal value in exchange, include taxes, grants, entitlements, and donations. On the accrual
basis, revenue from taxes is recognized in the fiscal year for which the taxes are levied or assessed.
Revenue from grants, entitlements, and donations is recognized in the fiscal year in which all
eligibility requirements have been satisfied.
The District may fund programs with a combination of cost-reimbursement grants, and general
revenues. Thus, both restricted and unrestricted net position may be available to finance program
expenditures. The District’s policy is to first apply restricted grant resources to such programs,
followed by general revenues if necessary.
E. Budgets and Budgetary Accounting
The District follows these procedures in establishing the budgetary data reflected in the financial
statements:
1. The Chief submits to the Board a proposed operating budget for the fiscal year
commencing the following July 1. The operating budget includes proposed expenditures
and the means of financing them.
2. Public hearings are conducted to obtain taxpayer comments.
3. The budget is legally enacted by Board resolution.
19 53
EAST CONTRA COSTA FIRE PROTECTION DISTRICT
NOTES TO BASIC FINANCIAL STATEMENTS
For the Year Ended June 30, 2022
NOTE 1 – SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
4. All budget transfers must be approved by the Chief or designee during the fiscal year. The
Chief has the authority to make administrative adjustments to appropriations as long as
there is no funding source incompatibility and provided those changes do not increase
overall appropriations or will not have an effect on budgeted year-end fund balances except
for adjustments associated with Board approved debt issuances and adjustments to capital
improvement project funding sources as long as the total financial commitment to the
project does not change. Budget transfers required to hire additional permanent personnel
require the approval of the Board. The legally adopted budget requires that expenditures
not exceed total appropriations at the fund level.
5. Budgets are adopted for all Governmental Funds.
6. Formal budgetary integration is employed as a management control device during the year
for all budgeted funds.
7. Budgets are adopted on a basis consistent with generally accepted accounting principles
(GAAP).
8. Operating program appropriations supported by a purchase order, including capital
equipment, may be carried over from one budget year to the next with the approval of the
Chief.
9. Budgeted amounts appearing in the budgetary comparison statements are as originally
adopted or as amended by the Board.
F. Property Taxes and Special Assessment Revenue
Revenue is recognized in the fiscal year for which the tax and assessment is levied. The County
of Contra Costa levies, bills and collects property taxes and special assessment for the District;
the County remits the entire amount levied and handles all delinquencies, retaining interest and
penalties. Secured and unsecured property taxes are levied on January 1 of the preceding fiscal
year.
Secured property tax is due in two installments, on November 1 and February 1, and becomes a
lien on those dates. It becomes delinquent on December 10 and April 10, respectively. Unsecured
property tax is due on July 1 and becomes delinquent on August 31.
The term “unsecured” refers to taxes on personal property other than real estate, land and
buildings. These taxes are secured by liens on the personal property being taxed.
Property tax revenue is recognized in the fiscal year for which the tax is levied. The County
distributes property tax (termed “settlements”) under the Teeter Plan, which allows the District to
receive all property taxes in the year in which they are levied. The County retains any collections of
interest, penalties and delinquencies under this plan. A settlement apportionment for 95% of
unsecured property taxes is received in October, with the remainder distributed in June. Secured
property taxes are received in three settlements and apportioned as follows: 55% in December,
40% in April and 5% in June.
20 54
EAST CONTRA COSTA FIRE PROTECTION DISTRICT
NOTES TO BASIC FINANCIAL STATEMENTS
For the Year Ended June 30, 2022
NOTE 1 – SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
G. Deferred Outflows/Inflows of Resources
In addition to assets, the statement of net position or balance sheet report a separate section for
deferred outflows of resources. This separate financial statement element, deferred outflows of
resources, represents a consumption of net position that applies to a future period(s) and so will
not be recognized as an outflow of resources (expense/expenditure) until then.
In addition to liabilities, the statement of net position or balance sheet report a separate section for
deferred inflows of resources. This separate financial statement element, deferred inflows of
resources, represents an acquisition of net position or fund balance that applies to a future
period(s) and so will not be recognized as an inflow of resources (revenue) until that time.
H. Restricted Use of Developer Fees and Special Assessments
Developer fees collected by the District were formed under Government Code Section 66000 to
mitigate the impacts of new development on fire facilities. Funds may only be used for facilities,
not operations, and are to provide necessary facilities and equipment as the result of growth. The
funds cannot be used for existing facility discrepancies. The following fees were formed prior to
the Districts’ merger in 2002 and the fees were supported by facilities specific to the individual
Districts, therefore, by law, separate accounting, investment and expenditure is mandatory. Fees are
collected from new development as residential and non-residential building permits are issued.
• Bethel Island Fire Protection District Facility Fee
• East Diablo Fire Protection District Facility Fee (applicable to Brentwood, Byron and
Discovery Bay)
• Oakley Fire Protection District (applicable to Oakley and Knightsen)
The Cypress Lakes Community Facilities District special assessments are special taxes applicable to
the boundaries of the Cypress Lakes (now Summer Lakes) development in the City of Oakley for
the purpose of operations and maintenance. The tax is applicable to 629 parcels, of which 99% is
built out. Revenue is transferred to the General Fund to help support services in this area.
I. Compensated Absences
Compensated absences comprise unpaid vacation and holiday leave which are accrued as earned.
Employees may only accumulate up to two years of vacation time. For all governmental funds,
amounts expected to be paid out for permanent liquidation are recorded as fund liabilities; the long-
term portion is recorded in the Statement of Net Position. Sick pay does not vest and therefore is
not accrued. The liability for compensated absences is determined annually.
21 55
EAST CONTRA COSTA FIRE PROTECTION DISTRICT
NOTES TO BASIC FINANCIAL STATEMENTS
For the Year Ended June 30, 2022
NOTE 1 – SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
The changes in the compensated absences were as follows:
Governmental
Activities
Beginning Balance $435,077
Net change0
Ending Balance $435,077
The long-term portion of governmental activities compensated absences is primarily liquidated by
the General Fund. The District has not updated this amount since June 30, 2020.
J. Fair Value Measurements
Fair value is defined as the price that would be received to sell an asset or paid to transfer a
liability in an orderly transaction between market participants at the measurement date. The
District categorizes its fair value measurements within the fair value hierarchy established by
generally accepted accounting principles. The fair value hierarchy categorizes the inputs to
valuation techniques used to measure fair value into three levels based on the extent to which
inputs used in measuring fair value are observable in the market.
Level 1 inputs are quoted prices (unadjusted) in active markets for identical assets or
liabilities.
Level 2 inputs are inputs – other than quoted prices included within level 1 – that are
observable for an asset or liability, either directly or indirectly.
Level 3 inputs are unobservable inputs for an asset or liability.
If the fair value of an asset or liability is measured using inputs from more than one level of the
fair value hierarchy, the measurement is considered to be based on the lowest priority level input
that is significant to the entire measurement.
K. Use of Estimates
The preparation of financial statements in conformity with generally accepted accounting
principles (GAAP) requires management to make estimates and assumptions that affect the
reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the
date of the financial statements and the reported amounts of revenues and expenses during the
reporting period. Actual results could differ from those estimates.
22 56
EAST CONTRA COSTA FIRE PROTECTION DISTRICT
NOTES TO BASIC FINANCIAL STATEMENTS
For the Year Ended June 30, 2022
NOTE 2 – CASH AND INVESTMENTS
A. Deposit and Investment Policy
The District has authorized the Treasurer of the County to administer the investment of the
District’s cash and investments, with the exception of cash in banks. The District has authorized the
City of Brentwood to administer cash in bank.
The Board adopted an investment policy in December 2018 that allows the District to invest only in
the Contra Costa County Investment Pool. Under that Policy, the District is also authorized to
invest in the instruments in the table below, which also identifies certain provisions of the
California Government Code or the District’s investment policy where it is more restrictive.
However, Board approval is required prior to making any such investments.
Permitted Investment/Deposit
Maximum
Percentage
of Portfolio
Maximum
Investment
In One Issuer
Maximum
Maturity
U.S. Treasury Notes, Bonds, Bills or
Certificates of Indebtedness Unlimited 25% 5 years
Negotiable Certificates of Deposit 30% 25% 5 years
B. Public Agencies Post-Employment Trust
On March 13, 2019, the Board adopted resolution 2019-10 approving the adoption of an
amendment to the Public Agencies Post-Employment Trust administered by the Public Agency
Retirement Services (PARS) to establish a pension trust, which was executed in June 2019. The
Trust is an irrevocable trust and qualifies as an Internal Revenue Section 115 trust. This trust will
assist the District in mitigating the CCCERA contribution rate volatility. Investments of funds
held in Trust are governed by the Investment Guideline Document for the investment account and
by the agreement for administrative services with PARS, rather than the general provisions of the
California Government Code or the District’s investment policy. The District elected a
discretionary investment approach, which allows the District to maintain oversight of the
investment management, control on target yield and the portfolio’ risk tolerance, under the
Moderately Conservative HighMark PLUS investment option. This pension trust is a secondary
trust to the District’s CCCERA Pension Plan; therefore, the assets are reported in the District’s
General Fund. Contributions to the Trust began in June 2019 and the assets in the Trust will
eventually be used to fund pension plan obligations.
The District’s initial deposit into the PARS Post-Employment Trust in June 2019 was invested in
the same investment as authorized for the District’s OPEB Trust, which invests in the Balanced
HighMark PLUS investment option. The investments were transferred to the Moderately
Conservative HighMark PLUS investment in January 2020.
23 57
EAST CONTRA COSTA FIRE PROTECTION DISTRICT
NOTES TO BASIC FINANCIAL STATEMENTS
For the Year Ended June 30, 2022
NOTE 2 – CASH AND INVESTMENTS (Continued)
C. Classification
Cash and investments consisted of the following at June 30, 2022:
Cash and investments available for operations:
County Investment Pool $10,827,178
Cash in bank 13,666,858
Total cash and investments available for operations 24,494,036
Restricted investments:
PARS Balanced HighMark PLUS 6,219,097
Total cash and investments $30,713,133
The District’s investment in the Contra Costa County Investment Pool is exempt from the fair
value hierarchy, and the District’s investment in the PARS Balanced HighMark PLUS is
measured at the net asset value.
D.Contra Costa County Investment Pool
The Contra Costa County Investment Pool was rated by Standard & Poor’s (S & P) on June 30,
2022 and was assigned a fund credit quality rating of “AAAf” and a fund volatility rating of
“S1+.” The “AAAf” rating is S & P’s highest fund credit quality rating with the “S1+” volatility
rating reflecting low sensitivity to changing market conditions. The District’s balance in the Pool
is available for withdrawal on demand. Additional information about the Pool is included in the
County’s Comprehensive Annual Financial Report that can be obtained from the Contra Costa
County Office of the Auditor Controller, 625 Court Street, Martinez, California 94553-1282.
E. Custodial Credit Risk
Custodial credit risk for deposits is the risk that, in the event of the failure of a depository
financial institution, the District will not be able to recover its deposits or will not be able to
recover collateral securities that are in the possession of an outside party. Under California
Government Code Section 53651, depending on specific types of eligible securities, a bank must
deposit eligible securities posted as collateral with its Agent having a fair value of 105% to 150%
of the District’s cash on deposit. All of the District’s deposits are either insured by the Federal
Depository Insurance Corporation (FDIC) or collateralized with pledged securities held in the
trust department of the financial institutions in the District’s name. The District has waived
collateral requirements for the portion of deposits covered by federal deposit insurance.
24 58
EAST CONTRA COSTA FIRE PROTECTION DISTRICT
NOTES TO BASIC FINANCIAL STATEMENTS
For the Year Ended June 30, 2022
NOTE 3 – INTERFUND LOAN AND LOAN TO THE CITY OF OAKLEY
Funding Plan for Construction of Station 55 and Loan to the City of Oakley
In August 2018, the Board approved an interfund loan agreement to loan $1.9 million from the
General Fund to the Oakley Development Fee Special Revenue Fund. The purpose of the
interfund loan is to fund the loan of $1.9 million from the Oakley Development Fee Special
Revenue Fund to the City of Oakley to complete the design and construction of Station 55.
Within thirty days of final completion of the project, the City agrees to transfer title to Station 55
and the associated one acre parcel to the District.
Starting sixty days following the final completion of the project, the loan to the City is repayable
on a monthly basis from fire facilities impact fees collected by the City in the previous month.
Neither the interfund loan, nor the loan to the City bear interest.
Construction of the station began during fiscal year 2019.
NOTE 4 – CAPITAL ASSETS
A. Policies
All capital assets are valued at historical cost or estimated historical cost if actual historical cost is
not available. Contributed capital assets are valued at their estimated fair market value on the
date contributed. Capital assets with a value of $25,000 or more are recorded as capital assets.
Generally accepted accounting principles require that the District’s capital assets, other than land,
be depreciated over the estimated useful lives of those assets. Due to the transfer of accounting
for the capital assets from the County to the District, the District has not calculated or recorded
the balance of accumulated depreciation for the applicable assets.
In addition, although the District has inventoried its capital assets in use, other than the land
above, that inventory has not been reconciled with the detail of the buildings and improvements,
equipment and vehicles contributed by the County as of July 1, 2010. Therefore, the District has
not made any adjustments to capital assets contributed by the County after that date, other than to
record additions and retirements of buildings and certain vehicles subsequent to July 1, 2010.
25 59
EAST CONTRA COSTA FIRE PROTECTION DISTRICT
NOTES TO BASIC FINANCIAL STATEMENTS
For the Year Ended June 30, 2022
NOTE 4 – CAPITAL ASSETS (Continued)
B. Additions and Retirements
Capital assets comprised the following:
Balance as of Balance as of
June 30, 2021 Additions June 30, 2022
Governmental Activities:
Land $300,988 $300,988
Depreciable capital assets:
Buildings and improvements 4,026,222 $36,496 4,062,718
Equipment and vehicles 8,608,113 2,591,518 11,199,631
Total depreciable capital assets 12,634,335 2,628,014 15,262,349
Governmental activity capital assets $12,935,323 $2,628,014 $15,563,337
In September 2015, the District entered into an agreement with Contra Costa County Fire
Protection District (CCCFPD) under which CCCFPD will operate and maintain the District’s fire
boat in the District’s territory, in return for being able to operate the fire boat in CCCFPD’s
territory. Under generally accepted accounting principles, the entity that is responsible for the
maintenance of a jointly used capital asset should record that asset in its capital asset records. As
a result, the District has recorded the retirement of the fire boat in fiscal year 2016 as a transfer to
CCCFPD. The Board approved an extension of the terms of the agreement in October 2018.
NOTE 5 – LEASE PAYABLE
The District generally incurs long-term debt to finance projects or purchase assets which will have
useful lives equal to or greater than the related debt.
Fire Apparatus Lease Purchase Agreement
In December 2018, the District entered into a lease purchase agreement in the amount of
$2,313,760 with Golden State Fire Apparatus to purchase three Pierce Quantum Pumpers. The
lease bears interest at 4.17% and the terms of the lease agreement include five annual payments
of $522,218 starting February 28, 2020, for a five-year total of $2,611,090.
26 60
EAST CONTRA COSTA FIRE PROTECTION DISTRICT
NOTES TO BASIC FINANCIAL STATEMENTS
For the Year Ended June 30, 2022
NOTE 5 – LEASE PAYABLE (Continued)
Summary of changes in Direct Borrowings long-term debt for the year ended June 30, 2022,
follows:
Balance Balance Due within Due in more
Direct Borrowing:June 30, 2021 Retirements June 30, 2022 one year than one year
Capital Lease:
PNC Equipment Lease: $1,444,539 $461,981 $982,558 $481,245 $501,313
Annual debt service requirements are shown below for the lease:
For the Year Direct Borrowing
Ending June 30 Principal Interest
2023 $481,245 $40,973
2024 501,313 20,905
Total $982,558 $61,878
NOTE 6 – NET POSITION AND FUND BALANCES
Net Position is on the full accrual basis while Fund Balance is measured on the modified accrual
basis.
A. Net Position
Net Position is the excess of all the District’s assets and deferred outflows of resources over all its
liabilities and deferred inflows of resources, regardless of fund. Net Position is divided into three
captions. These captions apply only to Net Position and are described below:
Net investment in capital assets describes the portion of Net Position which is represented by the
current net book value of the District’s capital assets, less the outstanding balance of any debt
issued to finance these assets.
Restricted describes the portion of Net Position, if any, which is restricted as to use by the terms
and conditions of agreements with outside parties, governmental regulations, laws, or other
restrictions which the District cannot unilaterally alter. These principally include developer fees
received for facilities and equipment and special assessments for operations in a specific area.
Unrestricted describes the portion of Net Position which is not restricted to use.
B. Fund Balance
The District’s fund balances are classified based on spending constraints imposed on the use of
resources. For programs with multiple funding sources, the District prioritizes and expends funds in
the following order: Restricted, Committed, Assigned, and Unassigned. Each category in the
following hierarchy is ranked according to the degree of spending constraint:
27 61
EAST CONTRA COSTA FIRE PROTECTION DISTRICT
NOTES TO BASIC FINANCIAL STATEMENTS
For the Year Ended June 30, 2022
NOTE 6 – NET POSITION AND FUND BALANCES (Continued)
Nonspendable represents balances set aside to indicate items do not represent available, spendable
resources even though they are a component of assets. Fund balances required to be maintained
intact, such as endowment funds, and assets not expected to be converted to cash, such as prepaids,
are included. However, if proceeds realized from the sale or collection of nonspendable assets are
restricted, committed or assigned, then nonspendable amounts are required to be presented as a
component of the applicable category.
Restricted fund balances have external restrictions imposed by creditors, grantors, contributors,
laws, regulations, or enabling legislation which requires the resources to be used only for a specific
purpose. Encumbrances and nonspendable amounts subject to restrictions are included along with
spendable resources.
Committed fund balances have constraints imposed by formal action of the Board of Directors
which may be altered only by formal action of the Board of Directors. Encumbrances and
nonspendable amounts subject to Board commitments are included along with spendable resources.
Assigned fund balances are amounts constrained by the District’s intent to be used for a specific
purpose, but are neither restricted nor committed. Intent is expressed by the Board of Directors or
its designee, the Fire Chief, and may be changed at the discretion of the Board of Directors or its
designee. This category includes encumbrances; nonspendables, when it is the District’s intent to
use proceeds or collections for a specific purpose, and residual fund balances, if any, of Special
Revenue, Capital Projects and Debt Service Funds which have not been restricted or committed.
Unassigned fund balance represents residual amounts that have not been restricted, committed, or
assigned. This includes the residual general fund balance and residual fund deficits, if any, of other
governmental funds.
C. Minimum Fund Balance and Fund Balance Reserve Policies
The District’s Budget Policies require the District to strive to maintain the following fund
balances:
1) The District will strive to maintain an Operating Reserve of 20% of annual appropriations in
the General Fund’s unassigned fund balance. This is considered the minimum level
necessary to maintain the District’s credit worthiness and adequately provide for
contingencies for unseen operating or capital needs and cash flow requirements. The
Operating Reserve can only be used for one-time, emergency expenditures as determined by
the Board.
2) The District will maintain a Capital Facilities Improvement Replacement Reserve to provide
a funding source for repair or improvement of existing assets valued at $25,000 or greater.
Prior to fiscal year 2018, the annual contribution to this reserve was calculated as 1% of the
annual General Fund operating budget. The contributions subsequent to fiscal year 2018 are
based on a detailed analysis of the projected costs of maintaining the District’s facilities of
the next 20+ years. Capital asset damage or insurance recoveries will be credited to the
Capital Facilities Improvement Replacement Reserve.
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EAST CONTRA COSTA FIRE PROTECTION DISTRICT
NOTES TO BASIC FINANCIAL STATEMENTS
For the Year Ended June 30, 2022
NOTE 6 – NET POSITION AND FUND BALANCES (Continued)
3) The District will establish and maintain an Equipment Replacement Reserve to provide for
the timely replacement of vehicles and capital equipment with a useful life of five years or
more or an individual replacement cost of $10,000 or more as determined by the Chief. Prior
to fiscal year 2018, the annual contribution to this reserve was calculated as 1% of the annual
General Fund operating budget. The contributions subsequent to fiscal year 2018 are based
on a detailed analysis of the projected equipment replacement needs over the next 20+ years
and replacement in the next two years of three Type I fire engines, one Type III fire engine,
one command vehicle, one van and one utility truck. Sales of surplus equipment as well as
any related damage and insurance recoveries will be credited to the Equipment Replacement
Reserve.
4) The District will maintain an Other Post Employment Benefits (OPEB) Reserve to provide a
funding source for post employment retirement health benefits. The annual minimum
contribution to this fund will be 30% of the Actuarial Required Contribution (ARC) while
working towards a long term OPEB funding strategy. Interest earnings will be credited to the
OPEB Reserve.
The balances of each reserve as of June 30, 2022, which are included in the assigned and
unassigned fund balance of the General Fund, were as follows:
Reserved:
20% Reserve $3,146,140
Capital Facilities Improvement Reserve 2,039,559
Equipment Replacement Reserve 601,394
OPEB Reserve 3,706,787
Unreserved 21,598,284
Subtotal Assigned and Unassigned Fund Balance 31,092,164
Nonspendable:
Prepaids 5,570
Advance to other fund 341,734
Restricted Fund Balance - Pension Stabilization 2,640,954
Total General Fund Fund Balance $34,080,422
29 63
EAST CONTRA COSTA FIRE PROTECTION DISTRICT
NOTES TO BASIC FINANCIAL STATEMENTS
For the Year Ended June 30, 2022
NOTE 7 – PENSION PLAN
A. Plan Description
The District participates in the Contra Costa County Employees’ Retirement Association
(CCCERA), a cost-sharing multiple employer defined benefit pension plan. CCCERA is governed
by the Board of Retirement under the County Employee’s Retirement Law of 1937, as amended on
July 1, 1945, the California Public Employees’ Pension Reform Act of 2013 (PEPRA), and the
regulations, procedures, and policies adopted by the Board of Retirement. It provides service
retirement, disability, death and survivor benefits to the eligible General and Safety members
employed by the County of Contra Costa. CCCERA also provides retirement benefits to the
employee members for sixteen other participating agencies which are members of CCCERA.
All regular full-time employees of the District become members of CCCERA effective on the
first day of the first full pay period after employment. Part-time employees in permanent
positions must work at least 20 hours a week in order to be a member of CCCERA. Benefits are
based on years of credited service, equal to one year of full time employment. Members may elect
service retirement at age of 50 with 10 years of service credit, age 70 regardless of service, or with
twenty years of service, regardless of age. The retirement benefit the member will receive is based
upon age at retirement, final average compensation, years of retirement service credit and
retirement plan and benefit tier.
Benefits are administered by the Board of Retirement under the provision of the 1937 Act. Annual
cost-of-living adjustments (COLA) to retirement benefits may be granted by the Board as provided
by State statutes. Services retirements are based on age, length of service and final average salary.
Employees may withdraw contributions, plus interest credited, or leave them on deposit for a
deferred retirement when they terminate or transfer to a reciprocal retirement system.
The District’s contributions to the plan are based upon actuarially determined contribution rates
adopted by the Board of Retirement. Employer contribution rates are adopted annually based
upon recommendations received from CCCERA’s actuary after the completion of the annual
actuarial valuation. Employees are required to make contributions to CCCERA regardless of the
retirement plan or benefit tier in which they are included.
B. Contributions
Employer and employee contributions and COLA contributions are based on statute and rates
recommended by an independent actuary and adopted by the Board of Retirement. The rates are set
to provide a retirement benefit equal to a fractional part of the highest year(s) salary, based on
membership and benefit tier. The District’s required contribution rate for fiscal year 2021 was
113% of covered payroll for employees hired prior to January 1, 2013 and 103% of covered payroll
for employees hired on or after January 1, 2013. The District must contribute these amounts.
Required contributions for the year ended June 30, 2022 were $3,811,591.
The employee contribution is based on the age at the time the individual enters the plan. Under the
contract agreement with the employees, the District pays 50% of the employees’ portion of the
required contributions, excluding the cost of living contribution.
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EAST CONTRA COSTA FIRE PROTECTION DISTRICT
NOTES TO BASIC FINANCIAL STATEMENTS
For the Year Ended June 30, 2022
NOTE 7 – PENSION PLAN (Continued)
C. Pension Asset, Pension Expenses and Deferred Outflows/Inflows of Resources Related to
Pensions
For purposes of measuring the net pension asset and deferred outflows/inflows of resources
related to pensions, and pension expense, information about the fiduciary net position of the
District’s Plan and additions to/deductions from the Plan’s fiduciary net position have been
determined on the same basis as they are reported by CCCERA. For this purpose, benefit
payments (including refunds of employee contributions) are recognized when due and payable in
accordance with the benefit terms. Investments are reported at fair value.
As of June 30, 2022, the District reported a net pension asset for its proportionate share of the net
pension asset of the Plan of $1,933,940.
The District’s net pension asset for the Plan is measured as the proportionate share of the net
pension asset. The net pension asset of the Plan is measured as of December 31, 2021, and the
total pension liability for the Plan used to calculate the net pension asset was determined by an
actuarial valuation as of December 31, 2021. The District’s proportion of the net pension asset
was based on a projection of the District’s long-term share of contributions to the pension plan
relative to the projected contributions of all participating employers, actuarially determined. The
District’s proportionate share of the net pension asset for the Plan as of December 31, 2021 and
2020 was as follows:
Proportion - December 31, 2020 0.449%
Proportion - December 31, 2021 0.796%
Change - Increase (Decrease) 0.35%
For the year ended June 30, 2022, the District recognized a negative pension expense of
$4,669,236. At June 30, 2022, the District reported deferred outflows of resources and deferred
inflows of resources related to pensions from the following sources:
Deferred Outflows Deferred Inflows
of Resources of Resources
Pension contributions subsequent to measurement date $1,328,084
Differences between actual and expected experience 408,468 $43,809
Changes in assumptions 1,367,187 167,934
Change in employer's proportion and differences between
the employer’s contributions and the employer’s
proportionate share of contributions 2,940,787 2,461,179
Net differences between projected and actual earnings
on plan investments 6,193,202
Total $6,044,526 $8,866,124
31 65
EAST CONTRA COSTA FIRE PROTECTION DISTRICT
NOTES TO BASIC FINANCIAL STATEMENTS
For the Year Ended June 30, 2022
NOTE 7 – PENSION PLAN (Continued)
The $1,328,084 reported as deferred outflows of resources related to contributions subsequent to
the measurement date will be recognized as an increase of the net pension asset in the year ended
June 30, 2023. Other amounts reported as deferred outflows of resources and deferred inflows of
resources related to pensions will be recognized as pension expense as follows:
Year Ended Annual
June 30 Amortization
2023 ($1,740,558)
2024 (1,532,423)
2025 (300,346)
2026 (576,355)
2027 -
D. Actuarial Assumptions
For the measurement period ended December 31, 2021, the total pension liability was determined
by rolling forward the December 31, 2020 total pension liability. The plan provisions used in the
measurement of the net pension asset are the same as those used in the CCCERA actuarial
valuation as of December 31, 2021. The total pension liability and the Plan’s fiduciary net
position include liabilities and assets held for the post-retirement death benefit reserve.
The total pension liability as of December 31, 2021 and December 31, 2020 were determined by
actuarial valuations as of December 31, 2020 and December 31, 2019, respectively. The actuarial
assumptions used were based on the results of an experience study for the period January 1, 2015
through December 31, 2017. They are the same as the assumptions used in the December 31,
2019 and the December 31, 2018 funding actuarial valuations. The following actuarial
assumptions were applied to all periods included in the measurement for both the December 31,
2021 and December 31, 2020 total pension liabilities, except for the mortality assumptions, as
noted below the table:
32 66
EAST CONTRA COSTA FIRE PROTECTION DISTRICT
NOTES TO BASIC FINANCIAL STATEMENTS
For the Year Ended June 30, 2022
NOTE 7 – PENSION PLAN (Continued)
Valuation Date December 31, 2020
Measurement Date December 31, 2021
Actuarial Cost Method Entry Age Actuarial Cost Method
Amortization Method Level percent of payroll
Actuarial Assumptions:
Discount Rate 6.75%
Inflation Rate 2.50%
Payroll Growth 2.75%
Real across-the-board salary increase 0.50%
Projected Salary Increase 3.75% - 16.25% (1)
Cost of Living Adjustments 2.75%
Investment Rate of Return 6.75% (2)
Pre-Retirement Mortality
Post-Retirement Mortality
(1) Includes inflation at 2.75% plus real across-the-board salary increases of 0.50% plus merit and promotion
increases that vary by service
(2) Net of pension plan investment expenses, including inflation
PUB-2010 Healthy Retiree Amount-Weighted Above-
Median Mortality Table (separate tables for males and
females), projected generationally with the two-dimensional
mortality improvement scale MP-2021
PUB-2010 Employee mount-Weighted Above-Median
Mortality Table (separate tables for males and females),
projected generationally with two-dimensional mortality
improvement scale MP-2021
Changes in Assumptions – The mortality assumptions were the same for the December 31, 2021
and December 31, 2020 measurement date as noted in the table above.
Discount Rate – The discount rate used to measure the total pension liability for the Plan was
6.75% for December 31, 2021 and 7.00% for December 31, 2020. The projection of cash flows
used to determine the discount rate assumed plan member contributions will be made at the
current contribution rate and that employer contributions will be made at rates equal to the
actuarially determined contribution rates. For this purpose, only employee and employer
contributions that are intended to fund benefits for current plan members and their beneficiaries
are included. Projected employer contributions that are intended to fund the service costs for
future plan members and their beneficiaries, as well as projected contributions from future plan
members, are not included. Based on those assumptions, the Pension Plan’s Fiduciary Net
Position was projected to be available to make all projected future benefit payments for current
plan members. Therefore, the long-term expected rate of return on pension plan investments of
6.75% was applied to all periods of projected benefit payments to determine the Total Pension
Liability as of December 31, 2021 and 7.00% for December 31, 2020.
33 67
EAST CONTRA COSTA FIRE PROTECTION DISTRICT
NOTES TO BASIC FINANCIAL STATEMENTS
For the Year Ended June 30, 2022
NOTE 7 – PENSION PLAN (Continued)
The long-term expected rate of return on pension plan investments was determined in 2021 using
a building-block method in which expected future real rates of return (expected returns, net of
inflation) are developed for each major asset class. These returns are combined to produce the
long-term expected rate of return by weighting the expected future real rates of return by the
target asset allocation percentage, adding expected inflation and subtracting expected investment
expenses and a risk margin. The target allocation (approved by the Board of Retirement) and
projected arithmetic real rates of return for each major asset class, after deducting inflation but
before deducting investment expenses, used in the derivation of the long-term expected
investment rate of return assumption are summarized in the following table:
Asset Class
Target
Allocation
Long-Term
Expected Real
Rate of Return
Large Cap U.S. Equity 10% 5.40%
Small Cap U.S. Equity 3% 6.17%
Developed International Equity 10% 6.13%
Emerging Markets Equity 9% 8.17%
Core Fixed 4% 0.39%
Short-Term Credit 14% -0.14%
Cash and Equivalents 3% -0.73%
Private Equity 15% 10.83%
Private Credit 13% 5.93%
Infrastructure 3% 6.30%
Value Add Real Estate 5% 7.20%
Opportunistic Real Estate 5% 8.50%
Risk Parity 3% 3.80%
Hedge Funds 3% 2.40%
Total 100%
Sensitivity of the Proportionate Share of the Net Pension Asset to Changes in the Discount
Rate - The following presents the District’s proportionate share of the net pension asset for the
Plan, calculated using the discount rate for the Plan, as well as what the District’s proportionate
share of the net pension asset would be if it were calculated using a discount rate that is 1-
percentage point lower or 1-percentage point higher than the current rate:
1% Decrease 5.75%
Net Pension Liability $7,102,520
Current Discount Rate 6.75%
Net Pension Asset ($1,933,940)
1% Increase 7.75%
Net Pension Asset ($9,335,390)
34 68
EAST CONTRA COSTA FIRE PROTECTION DISTRICT
NOTES TO BASIC FINANCIAL STATEMENTS
For the Year Ended June 30, 2022
NOTE 7 – PENSION PLAN (Continued)
E. Pension Plan Fiduciary Net Position
Detailed information about the pension plan’s fiduciary net position is available in the separately
issued CCCERA financial reports.
NOTE 8 – OTHER EMPLOYEE BENEFIT PLANS
A. Deferred Compensation Plan
District employees may defer a portion of their compensation under a District sponsored Deferred
Compensation Plans created in accordance with Internal Revenue Code Section 457. Under these
plans, participants are not taxed on the deferred portion of their compensation until distributed to
them; distributions may be made only at termination, retirement, and death or in an emergency as
defined by the Plans.
The laws governing deferred compensation plan assets require plan assets to be held in a Trust for
the exclusive benefit of plan participants and their beneficiaries. Since the asset held under these
plans are not the District’s property, are not managed by the District and are not subject to claims
by general creditors of the District, they have been excluded from these financial statements.
B. Retiree Medical Benefits Other Post Employment Benefit (OPEB) Plan
Due to the Dissolution and Annexation as discussed in Note 11, the District did not complete an
OPEB actuarial study for the year ended June 30, 2022.
Plan Description and Eligibility
The District participated in the County of Contra Costa’s Post Retirement Health Benefit Plan
(County Plan), a multiple-employer defined benefit healthcare plan, through December 31, 2014.
The plan provided postemployment medical and dental insurance benefits to eligible retired
employees and their dependents. The County contracts with Kaiser Permanente, Health Net, Contra
Costa Health Plans, and the California Public Employees’ Retirement System (CalPERS) to provide
medical benefits and Delta Dental and PMI DeltaCare for dental benefits.
The District established its own Post Retirement Health Benefit Plan effective January 1, 2015
(District Plan). The District Plan provides postemployment medical to eligible retired employees
and their dependents, and dental insurance benefits to employees and their dependents hired on or
before December 31, 2017. The District contracts with the California Public Employees’
Retirement System (CalPERS) to provide medical benefits. The District pays the medical premium,
capped by 87% of the Kaiser Bay Area Premium for the coverage elected, and the District pays
90% of the dental premium. Benefits provisions are established and may be amended through
negotiations between the District and the respective bargaining units.
District retirees are eligible for membership in the Plan upon retirement from the District (drawing a
pension from CCCERA).
As of June 30, 2021, there were 27 District retirees receiving these health care benefits.
35 69
EAST CONTRA COSTA FIRE PROTECTION DISTRICT
NOTES TO BASIC FINANCIAL STATEMENTS
For the Year Ended June 30, 2022
NOTE 8 – OTHER EMPLOYEE BENEFIT PLANS (Continued)
Funding Policy
Prior to the fiscal year ended June 30, 2020, the District’s Plan’s funding was based on the “pay-as-
you-go” basis. Beginning in fiscal year 2020, the District’s funding plan is a combination of pay-
as-you-go funding and pre-funding contributions. In October 2018, the Board approved the
establishment of a Section 115 Trust to prefund OPEB benefits and the District joined the Public
Agencies Post-Retirement Health Care Defined Benefit Plan, an agent multiple employer trust
administered by Public Agency Retirement Services (PARS).
On October 1, 2018, the Board adopted resolution 2018-31 approving the adoption of the Public
Agencies Post-Employment Benefits Trust administered by PARS to prefund other post-
employment benefits (OPEB). The Trust is an irrevocable trust and qualifies as an Internal
Revenue Section 115 trust. Investments of funds held in Trust are governed by the Investment
Guideline Document for the investment account and by the agreement for administrative services
with PARS, rather than the general provisions of the California Government Code or the
District’s investment policy. The District elected a discretionary investment approach, which
allows the District to maintain oversight of the investment management, control on target yield
and the portfolio’ risk tolerance, under the Balanced HighMark PLUS investment option.
For the fiscal year ended June 30, 2021, the District paid $357,441 as its “pay-as-you-go” cost to
the Plan.
Employees Covered by Benefit Terms – Membership in the plan consisted of the following at the
measurement date of June 30, 2021:
Active employees 41
Inactive employees or beneficiaries currently
receiving benefit payments 23
Inactive employees entitled to but not yet
receiving benefit payments 0
Total 64
36 70
EAST CONTRA COSTA FIRE PROTECTION DISTRICT
NOTES TO BASIC FINANCIAL STATEMENTS
For the Year Ended June 30, 2022
NOTE 8 – OTHER EMPLOYEE BENEFIT PLANS (Continued)
Net OPEB Liability
Actuarial Methods and Assumptions – The District’s net OPEB liability was measured as of June
30, 2021 and the net OPEB liability was determined by an actuarial valuation dated June 30, 2019,
rolled forward to June 30, 2020 using standard update procedures, based on the following actuarial
methods and assumptions:
Actuarial Assumptions
Actuarial Valuation Date June 30, 2019
Measurement Date June 30, 2021
Actuarial Assumptions:
Discount Rate 6.00%
General Inflation 2.75%
Mortality CalPERS 1997-2015 Experience Study
Mortality Improvement Mortality Improvement Scale MP-2020
Retirement, Disability,
Termination
2015-2017 CCCERA Experience Study (except
Safety Tier A Enhanced retirement rates based on
CalPERS 1997-2017 Experience Study)
Salary Increases
Aggregate - 3.25%
Merit - Tables from 2015-2017 CCCERA
Experience Study
Medical Trend
Non-Medicare - 7.0% for 2022, decreasing to an ultimate rate of
4.0% in 2076 and later years
Medicare - 6.1% for 2022 except 5.0% for Kaiser, decreasing to an
ultimate rate of
4.0% in 2076 and later years
Dental Premium Increase 3.5% per year
Participation at Retirement
Actives - 100%
Retirees - 100% if covered, 5% re-elect at 65 if waived
37 71
EAST CONTRA COSTA FIRE PROTECTION DISTRICT
NOTES TO BASIC FINANCIAL STATEMENTS
For the Year Ended June 30, 2022
NOTE 8 – OTHER EMPLOYEE BENEFIT PLANS (Continued)
The long-term expected rate of return on OPEB plan investments was determined using a
building-block method in which expected future real rates of return (expected returns, net of
OPEB plan investment expense and inflation) are developed for each major asset class. These
ranges are combined to produce the long-term expected rate of return by weighting the expected
future real rates of return by the target asset allocation percentage and by adding expected
inflation. The target allocation and best estimates of arithmetic real rates of return for each major
asset class are summarized in the following table:
Asset Class Target Allocation
Expected Real
Rate of Return
Global Equity 58% 4.82%
Fixed Income 35% 1.47%
REITs 2% 3.76%
Cash 5% 0.06%
The District made its first contribution to the PARS Trust in December 2019 and an additional
contribution in June 2020, and the balance in the District’s PARS Trust account as of June 30,
2022 was $5,319,563.
Sensitivity of the Net OPEB Liability to Changes in the Discount Rate and Healthcare Cost
Trend Rates
The following presents the net OPEB liability of the District, as well as what the District’s net
OPEB liability would be if it were calculated using a discount rate that is 1-percentage-point lower
(5.00%) or 1-percentage-point higher (7.00%) than the current discount rate:
Net OPEB Liability/(Asset)
Discount Rate -1% Discount Rate Discount Rate +1%
(5.00%) (6.00%) (7.00%)
$5,637,766 $4,318,950 $3,186,493
The following presents the net OPEB liability of the District, as well as what the District’s net
OPEB liability would be if it were calculated using healthcare cost trend rates that are 1-percentage-
point lower or 1-percentage-point higher than the current healthcare cost trend rates:
Net OPEB Liability/(Asset)
Healthcare Cost
1% Decrease Trend Rates 1% Increase
$3,189,787 $4,318,950 $5,808,961
38 72
EAST CONTRA COSTA FIRE PROTECTION DISTRICT
NOTES TO BASIC FINANCIAL STATEMENTS
For the Year Ended June 30, 2022
NOTE 8 – OTHER EMPLOYEE BENEFIT PLANS (Continued)
Deferred Outflows/Inflows of Resources Related to OPEB
At June 30, 2022, the District reported deferred outflows and inflows of resources related to OPEB
from the following sources:
Deferred Outflows Deferred Inflows
of Resources of Resources
Net difference between projected and actual earnings on plan investments $671,160
Employer contributions made subsequent to the measurement date N/A
Differences between actual and expected experience 774,331
Changes of assumptions $483,302 3,813,171
Total $483,302 $5,258,662
Deferred outflows of resources related to contributions subsequent to the measurement date will be
recognized as a reduction of the OPEB liability in future periods. Other amounts reported as
deferred outflows of resources and deferred inflows of resources related to OPEB will be
recognized as part of OPEB expense as follows:
Year Annual
Ended June 30 Amortization
2022 ($1,434,990)
2023 (1,434,990)
2024 (1,387,916)
2025 (561,402)
2026 43,938
Thereafter
NOTE 9 – RISK MANAGEMENT
A. Insurance Coverage
The District participates in two joint ventures discussed below to provide insurance coverage
through formally organized and separate entities established under the Joint Exercise of Powers Act
of the State of California. As separate legal entities, these entities exercise full powers and
authorities within the scope of the related Joint Powers Agreements including the preparation of
annual budgets, accountability for all funds, the power to make and execute contracts and the right
to sue and be sued. Each joint venture is governed by a board consisting of representatives from
member municipalities. Each board controls the operations of the respective joint venture,
including selection of management and approval of operating budgets, independent of any influence
by member municipalities beyond their representation on that board. Obligations and liabilities of
these joint ventures are not the District’s responsibility and the District does not have an equity
interest in the assets of each joint venture except upon dissolution of the joint venture.
39 73
EAST CONTRA COSTA FIRE PROTECTION DISTRICT
NOTES TO BASIC FINANCIAL STATEMENTS
For the Year Ended June 30, 2022
NOTE 9 – RISK MANAGEMENT (Continued)
A summary of the District’s insurance is as follows:
Coverage JPA (Risk Pool)Limit of Liability Deductible/ SIR
Workers' Compensation FASIS (LAWCX) Statutory Limit None
All Risk Property CCCFDIP (CSAC) $600,000,000 (flood)
$50,000 per occurrence and
$100,000 per occurrence 100 yr.
flood zone
$600,000,000 (property) $500 disappearing (property)
$500 disappearing (mobile equipment)
$200,000,000 (terrorism) $50,000 (terrorism)
Earthquake CCCFDIP (CSAC) $665,000,000 2% per "unit," $100,000 minimum
Boiler & Machinery CCCFDIP (CSAC)$100,000,000 $5,000
General & Automobile Liability CCCFDIP (CSAC)$50,000,000 None
Pollution Liability CCCFDIP (CSAC)$10,000,000 $250,000
The District did not have any claim settlements that exceed the insurance coverage in the last three
years. Outstanding claims payable at year-end and the incurred but not reported (IBNR) amount
was calculated to be immaterial for presentation purposes.
B. Fire Agencies Self Insurance System
Formed in 1984, the Fire Agencies Self Insurance System (FASIS) is a statewide self-insured joint
powers authority, comprised of fire and community service districts. In addition to operating as a
risk-sharing pool to cover the worker’s compensation losses of its district members, FASIS provides
all of the services necessary for the operation and maintenance of its joint coverage program
afforded to member districts.
An eleven-member Board of Directors has the fiduciary responsibility of following the rules set
out in the governing documents of FASIS and applicable state laws. The governing documents
contain provisions on funding of losses, self-insurance, excess coverage, and the respective
powers of the Board of Directors, Administration and Officers of FASIS.
FASIS self-insures the first $750,000, and through participation in the Local Agency Workers’
Compensation Excess Joint Powers Authority (LAWCX), members are afforded excess coverage
from $750,001 to statutory limits for each occurrence.
Audited financial statements for FASIS are available from FASIS, 1750 Creekside Oaks Drive,
Suite 200, Sacramento, CA 95833.
C. Contra Costa County Fire District Insurance Pool
The Contra Costa County Fire District Insurance Pool (CCCFDIP) arranges for and provides public
liability, property damage and self-insurance between the county, its special districts and
independent county fire protection districts through participation in the CSAC Excess Insurance
Authority. The CCCFDIP is governed by the Board of Supervisors of Contra Costa County and
funding for the program is provided through equitable cost sharing by the member agencies.
40 74
EAST CONTRA COSTA FIRE PROTECTION DISTRICT
NOTES TO BASIC FINANCIAL STATEMENTS
For the Year Ended June 30, 2022
NOTE 9 – RISK MANAGEMENT (Continued)
A report of financial activities of CCCFDIP is available from the County of Contra Costa, Risk
Management Division, 2530 Arnold Drive, Suite 140, Martinez, CA 94553.
D. Government Crime Insurance Commercial Policy
The District purchased a government crime insurance commercial policy with the following
coverages and deductibles:
Coverage Limit of Liability Deductible
Employee theft $5,000,000 $50,000
Forgery or alteration $1,000,000 $25,000
Inside premises (robbery or
burglary of other property)$5,000,000 $25,000
Outside premises $5,000,000 $25,000
Computer fraud $5,000,000 $25,000
Funds transfer fraud $5,000,000 $25,000
NOTE 10 – COMMITMENTS AND CONTINGENCIES
A. Litigation
The District is subject to litigation arising in the normal course of business. In the opinion of the
District’s Attorney, there is no pending litigation which is likely to have a material adverse effect
on the financial position of the District.
B. Lease of Fire Station 58
In May 2016, the District entered into a lease agreement with the Town of Discovery Bay for Fire
Station 58 for a term of 24 months. In June 2019, the term of the lease was extended an
additional 24 months. Monthly rental payments are $1,300 and the Town is responsible for the
day to day maintenance and upkeep of the Station. The lease payments commenced on July 1,
2016 and the District received lease payments totaling $7,800 during fiscal year 2021.
C. City of Brentwood Lease Agreement
The District entered into a lease agreement with the City of Brentwood in January 2017 for 600
square feet of office space to serve as the District’s administrative offices. The monthly Base
Rent under the lease is $900, and the District was required to pay a security deposit of $1,800.
The lease term ended on June 30, 2019, but automatically renews each year, unless it is
terminated with a 90-day notice, and the lease includes a provision for an annual increase in the
monthly rent by the Consumer Price Index.
The lease agreement was amended in July 2019 to increase the square footage to 990 square feet
of office space and increase the monthly base rent to $1,535.
41 75
EAST CONTRA COSTA FIRE PROTECTION DISTRICT
NOTES TO BASIC FINANCIAL STATEMENTS
For the Year Ended June 30, 2022
NOTE 10 – COMMITMENTS AND CONTINGENCIES (Continued)
D. City of Oakley Settlement with Shea Homes
Under the terms of a settlement agreement between the City of Oakley and Shea Homes, the
District received $623,000 in fiscal year 2019 to fund the purchase of a new fire engine for the
future Station 55 discussed in Note 3.
E. Federal Grant Program
The District participates in a federal grant program. This program is subject to audit by the
District’ s independent accountants in accordance with the provisions of the federal Single Audit
Act as amended and applicable State requirements. No cost disallowances have been proposed as
a result of audits completed to date; however, this program is still subject to further examination
by the grantors and the amount, if any, of expenditures which may be disallowed by the granting
agency cannot be determined at this time. The District expects such amounts, if any, to be
immaterial.
NOTE 11 – SUBSEQUENT EVENTS
A. Dissolution and Annexation
On March 9, 2022, the County Local Area Formation Commission unanimously approved the
consolidation of the Contra Costa Fire Protection District and the East Contra Costa Fire Protection
District which took effect on July 1, 2022 in which the East Contra Costa Fire Protection District
was dissolved.
42 76
EAST CONTRA COSTA FIRE PROTECTION DISTRICT
REQUIRED SUPPLEMENTARY INFORMATION
2022 (1) 2021 (1) 2020 (1)2019 (1) 2018 (1) 2017 (1) 2016 (1) 2015 (1)
Proportion of the net pension liability (asset)0.796% 0.449%0.673%1.278% 2.015% 1.668% 1.526%2.033%
Proportionate share of the net pension liability (asset) ($1,933,940) $2,070,171 $5,817,871 $18,245,316 $16,350,262 $23,362,447 $22,992,216 $24,313,820
Covered payroll $4,594,078 $4,245,203 $3,629,911 (2)$3,142,969 (2)$2,932,872 (2)$2,981,911 (2)$2,578,801 (3)$3,033,964 (3)
Proportionate share of the Net Pension Liability (Asset) as
percentage of covered payroll -42.10% 48.76% 160.28% 580.51% 557.48% 783.47% 891.59% 801.39%
Plan's fiduciary net position as a percentage of the total
pension liability 102.88% 96.47% 89.02% 77.80% 81.00% 73.30% 70.89% 74.65%
Notes to Schedule:
(1) The amounts presented for each fiscal year were determined as of 12/31 of the prior calendar year.
(2) Covered payroll represents payroll on which contributions to the pension plan are based.
(3) Covered employee payroll represents compensation earnable and pensionable compensation.
Only compensation earnable and pensionable compensation that would possibly go into the
determination of retirement benefits are included.
* Fiscal year 2015 was the 1st year of implementation.
EAST CONTRA COSTA FIRE PROTECTION DISTRICT
Cost-Sharing Multiple Employer Defined Benefit Retirement Plan
As of fiscal year ended June 30
SCHEDULE OF PROPORTIONATE SHARE OF THE NET PENSION LIABILITY (ASSET)
Last 10 Fiscal Years*
43 77
EAST CONTRA COSTA FIRE PROTECTION DISTRICT
REQUIRED SUPPLEMENTARY INFORMATION
2022 2021 2020 2019 2018 2017 2016 2015
Actuarially determined contribution $3,811,591 $4,340,508 $5,480,382 $3,917,961 $3,664,000 $3,844,670 $3,389,367 $3,483,172
Contributions in relation to the actuarially
determined contributions 3,811,591 4,340,508 5,480,382 3,917,961 3,664,000 3,844,670 3,389,367 3,483,172
Contribution deficiency (excess)- - - - - - - -
Covered payroll $4,594,078 $4,245,203 $4,376,617 $3,395,442 $3,015,248 $3,142,047 $2,712,190 $2,698,762
Contributions as a percentage of covered payroll 82.97%102.25% 125.22% 115.39% 121.52% 122.36% 124.97% 129.07%
Notes to Schedule
Valuation Date:12/31/2020 12/31/2018 12/31/2017 12/31/2016 12/31/2015 12/31/2014 12/31/2013 12/31/2012
Methods and assumptions used to determine fiscal year 2021 contribution rates:
Actuarial cost method Entry age normal
Amortization method Level percentage of payroll, closed
Remaining amortization period 6 years **
Asset valuation method Market value of assets, less unrecognized returns
in each of the last nine semi-annual
accounting periods.
Inflation 2.50%
Salary increases 3.75% - 16.25%
Cost of living adjustments 2.75% per year, except as noted below ***
Investment rate of return 6.75%
Retirement age 50 years Classic, 52 years PEPRA
Pre-Retirement Mortality
Post-retirement mortality rates
* Fiscal year 2015 was the 1st year of implementation.
** Remaining balance of December 31, 2007 UAAL is amortized over a fixed (decreasing or closed)
period with 6 years remaining as of December 31, 2016. Any changes in UAAL after December 31, 2007
will be separately amortized over a fixed 18-year period effective with that valuation. Effective
December 31, 2013, any changes in UAAL due to plan amendments (with the exception of a change due
to retirement incentives) will be amortized over a 10-year fixed period effective with that valuation.
The entire increase in UAAL resulting from a temporary retirement incentive will be funded in full
upon adoption of the incentive.
*** Except for Tier 3 and PEPRA Tier 5 disability benefits and Tier 2 benefits which are subject to
a 4.00% maximum change per year. Safety Tier C Benefits, Safety PEPRA Tier E benefits and
benefits for PEPRA Tier 4 and Tier 5 members covered under certain memoranda of understanding
are subject to a 2.00% maximum change per year. For members that have COLA banks,
they are reflected in projected future COLA’s.
PUB-2010 Healthy Retiree Amount-Weighted Above-Median Mortality
Table (separate tables for males and females), projected generationally
with the two-dimensional mortality improvement scale MP-2021
Cost-Sharing Multiple Employer Defined Benefit Retirement Plan
As of fiscal year ending June 30
SCHEDULE OF CONTRIBUTIONS
Last 10 Years*
PUB-2010 Employee mount-Weighted Above-Median Mortality Table
(separate tables for males and females), projected generationally with two-
dimensional mortality improvement scale MP-2021
44 78
EAST CONTRA COSTA FIRE PROTECTION DISTRICT
REQUIRED SUPPLEMENTARY INFORMATION
Retiree Healthcare Plan, a Single Employer Defined Benefit Plan
Last 10 fiscal years*
Measurement Date 6/30/2021 6/30/2020 6/30/2018 6/30/2017
Total OPEB Liability
Service Cost $325,385 $320,867 $718,828 $829,058
Interest 604,546 580,783 497,576 418,799
Changes of benefit terms
Differences between expected and actual experience
Changes of assumptions 593,143 (147,125) (594,662) (1,600,577)
Benefit payments (423,837) (363,080) (385,277) (270,701)
Net change in total OPEB liability 1,099,237 391,445 236,465 (623,421)
Total OPEB liability - beginning 9,187,248 8,795,803 (1) 13,372,578 14,005,999
Total OPEB liability - ending (a)$10,286,485 $9,187,248 $13,609,043 $13,382,578
Plan fiduciary net position
Contributions - employer $996,702 $925,843
Contributions - employee
Net investment income 1,180,996 106,763
Trustee fees
Administrative expense (13,349) (10,037)
Other Disbursements - reimbursement to employer
Benefit payments (423,837) (363,080)
Net change in plan fiduciary net position 1,740,512 659,489
Plan fiduciary net position - beginning 4,227,023 3,567,534
Plan fiduciary net position - ending (b)$5,967,535 $4,227,023
Net OPEB liability/(asset) - ending (a)-(b)$4,318,950 $4,960,225
Plan fiduciary net position as a
percentage of the total OPEB liability/(asset)58.01% 46.01%
Covered-employee payroll $5,590,474 $5,298,032 $3,757,079 $4,279,091
Net OPEB liability/(asset) as a
percentage of covered-employee payroll 77.26% 93.62% 362.22% 312.74%
Notes to Schedule:
(1) The District made a contribution after measurement date in 2019 in the amount of $3,773,098.
Benefit changes: None
Changes in assumptions: None
* Fiscal year 2018 was the first year of implementation.
SCHEDULE OF CHANGES IN THE TOTAL OPEB LIABILITY AND RELATED RATIOS
45 79
EAST CONTRA COSTA FIRE PROTECTION DISTRICT
REQUIRED SUPPLEMENTARY INFORMATION
SCHEDULE OF CONTRIBUTIONS
Retiree Healthcare Plan, a Single Employer Defined Benefit Plan
Last 10 fiscal years*
Fiscal Year Ended June 30, 2021 2020 2019 2018
Contractually required contributions:
Cash benefit payments $352,837 $312,080 $295,902 $336,499
Administrative costs 1,006
Implied subsidy benefit payments 71,000 51,000 66,835 48,778
Total contractually required contributions 423,837 363,080 362,737 386,283
Contributions in relation to the
contractually required contributions 996,702 925,843 362,737 386,283
Contribution deficiency (excess)($572,865) ($562,763)$0 $0
Covered-employee payroll $5,590,474 $5,298,032 $4,426,298 $3,757,079
Contributions as a percentage of
covered-employee payroll 17.83% 17.48% 8.20% 10.28%
* Fiscal year 2018 was the first year of implementation.
46 80
EAST CONTRA COSTA FIRE PROTECTION DISTRICT
SUPPLEMENTAL INFORMATION
For the Year Ended June 30, 2021
The General Fund is comprised of four subfunds as follows:
General Operations Fund is the general operating fund of the District. It is used to account for all
financial resources not required to be accounted for in another fund. The major revenue sources
for this Fund are property taxes and pass-throughs from other agencies. Expenditures are made for
public safety and other operating expenditures.
Fire Prevention Bureau Fund was established in fiscal year 2020 to provides the highest level
of fire prevention services through comprehensive inspections and code enforcement, plan review
and engineering services, public education, fire investigations, and exterior hazard control to
ensure properties are properly constructed in accordance with local and state codes. These
services are paid and for by user fees that the District updated in 2020-21 with the assistance of
NBS; the fees allow the Prevention Bureau to be self-sustaining.
Equipment Replacement Fund was established to provide for the timely replacement of
vehicles and capital equipment with a useful life of five years or more or an individual
replacement cost of $10,000 or more or as determined by the Fire Chief. The annual contribution
to this fund will initially be calculated as 1% of the annual operating (general operations)
appropriations with the intent that ultimately it will be based on the annual use allowance which
is determined based on the estimated life of the vehicle or equipment and its original purchase
cost. Interest earnings and sales of surplus equipment as well as any related damage and
insurance recoveries will be credited to the Equipment Replacement Fund.
Capital Facilities Improvement Replacement Fund was established to provide a funding
source for repair or improvement of existing assets valued at $25,000 or greater as determined by
the Fire Chief. The annual contribution to this fund will initially be calculated as 1% of the
annual operating (general operations) appropriations with the intent that ultimately it will be
based on depreciation. Interest earnings will be credited to the Capital Facilities Improvement
Replacement Fund.
Other Post Employment Benefits (OPEB) Fund was established to provide a funding source
for post employment retirement health benefits. The annual minimum contribution to this fund
will be 30% of the Actuarial Required Contribution (ARC) while working towards a long term
OPEB funding strategy. Interest earnings will be credited to the OPEB Fund.
47 81
EAST CONTRA COSTA FIRE PROTECTION DISTRICT
GENERAL FUND
SUBCOMBINING BALANCE SHEET
JUNE 30, 2022
Fire Capital Total
General Prevention Facilities Equipment General
Operations Bureau Improvement Replacement OPEB Fund
ASSETS
Assets:
Cash and investments available
for operations $17,284,965 $974,413 $2,039,559 $672,969 $20,971,906
Restricted investments 2,512,310 $3,706,787 6,219,097
Accounts Receivable:
Due from other governments 7,261,467 7,261,467
Other receivables 28,785 28,785
Prepaids 5,570 (1)5,569
Advance to other fund 341,734 341,734
Total Assets $27,434,831 $974,413 $2,039,559 $672,968 $3,706,787 $34,828,558
LIABILITIES AND FUND BALANCES
Liabilities:
Accounts payable and accrued liabilities $342,124 $9,839 $71,574 $423,537
Total Liabilities 342,124 9,839 71,574 423,537
Fund Balances:
Nonspendable:
Prepaids 5,570 (1) 5,569
Advance to other fund 341,734 341,734
Restricted for:
Pension stabilization 2,512,310 2,512,310
Assigned for:
Facilities and equipment $2,039,559 601,395 2,640,954
Employee benefits $3,706,787 3,706,787
Unassigned 24,233,093 964,574 25,197,667
Total Fund Balances 27,092,707 964,574 2,039,559 601,394 3,706,787 34,405,021
Total Liabilities and Fund Balances $27,434,831 $974,413 $2,039,559 $672,968 $3,706,787 $34,828,558
48 82
EAST CONTRA COSTA FIRE PROTECTION DISTRICT
GENERAL FUND
SUBCOMBINING SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
FOR THE YEAR ENDED JUNE 30, 2022
Fire Capital Total
General Prevention Facilities Equipment Intrafund General
Operations Bureau Improvement Replacement OPEB Eliminations Fund
REVENUES:
District taxes $17,084,791 $17,084,791
Intergovernmental revenues 8,099,784 8,099,784
Home owner property tax relief 45,353 45,353
Other in-lieu taxes 29,937 29,937
Charges for services 147,753 $1,268,600 1,416,353
Other 6,968 6,968
Total Revenues 25,414,586 1,268,600 26,683,186
EXPENDITURES:
Current:
Public safety-fire protection:
Salaries and benefits 10,837,862 543,596 11,381,458
Services and supplies 3,082,748 496,287 3,579,035
Capital outlay $915,730 $1,656,364 2,572,094
Principal retirement 461,981 461,981
Interest and fiscal charges 60,237 60,237
Total Expenditures 13,920,610 1,039,883 915,730 2,178,582 18,054,805
EXCESS (DEFICIENCY) OF REVENUES
OVER EXPENDITURES 11,493,976 228,717 (915,730) (2,178,582)8,628,381
NET CHANGE IN FUND BALANCES 11,493,976 228,717 (915,730) (2,178,582)8,628,381
Fund balances at beginning of year, as restated 15,598,731 735,857 2,955,289 2,779,976 $3,706,787 25,776,640
Fund balances at end of year $27,092,707 $964,574 $2,039,559 $601,394 $3,706,787 $34,405,021
49 83
EAST CONTRA COSTA FIRE PROTECTION DISTRICT
GENERAL FUND
SUBCOMBINING SCHEDULE OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCE
BUDGET AND ACTUAL
FOR THE YEAR ENDED JUNE 30, 2022
GENERAL OPERATIONS FIRE PREVENTION BUREAU
Variance with Original and Variance with
Original Final Final Budget Final Final Budget
Budgeted Budgeted Positive Budgeted Positive
Amounts Amounts Actual (Negative) Amounts Actual (Negative)
REVENUES:
District taxes $17,150,096 $17,150,096 $17,084,791 ($65,305)
Intergovernmental revenues 218,087 218,087 8,099,784 7,881,697
Pass-throughs from other Agencies 692,407 692,407 (692,407)
Home owner property tax relief 92,563 92,563 45,353 (47,210)
Other in-lieu taxes 15,316 15,316 29,937 14,621
Developer fees
Charges for services 111,834 111,834 147,753 35,919 $2,982,302 $1,268,600 ($1,713,702)
Use of money and property
Reimbursements
Other revenue 116,583 116,583 6,968 (109,615)
Total Revenues 18,396,886 18,396,886 25,414,586 7,017,700 2,982,302 1,268,600 (1,713,702)
EXPENDITURES:
Current:
Public safety-fire protection:
Salaries and benefits 13,418,621 13,418,621 10,837,862 2,580,759 $2,135,282 543,596 1,591,686
Services and supplies 5,907,952 5,907,952 3,082,748 2,825,204 762,480 496,287 266,193
Capital outlay
Principal retirement
Interest and fiscal charges
Total Expenditures 19,326,573 19,326,573 13,920,610 5,405,963 2,897,762 1,039,883 1,857,879
EXCESS (DEFICIENCY) OF REVENUES
OVER EXPENDITURES (929,687) (929,687) 11,493,976 12,423,663 84,540 228,717 144,177
OTHER FINANCING SOURCES (USES)
Transfers in 191,735 (191,735)
Transfers out 1,593,554 (1,593,554)
Total Other Financing Sources (Uses)1,785,289 (1,785,289)
NET CHANGE IN FUND BALANCE ($929,687) $855,602 11,493,976 $10,638,374 $84,540 228,717 $144,177
Fund balance at beginning of year, as restated 15,598,731 735,857
Fund balance at end of year $27,092,707 $964,574
50 84
CAPITAL FACILITIES IMPROVEMENT EQUIPMENT REPLACEMENT OPEB
Original and Variance with Original and Variance with Original and Variance with
Final Final Budget Final Final Budget Final Final Budget
Budgeted Positive Budgeted Positive Budgeted Positive
Amounts Actual (Negative) Amounts Actual (Negative) Amounts Actual (Negative)
$20,000 $20,000
$223,645 $915,730 ($692,085) $1,723,883 $1,656,364 $67,519
461,981 (461,981)
60,237 (60,237)
223,645 915,730 (692,085) 1,723,883 2,178,582 (454,699) 20,000 20,000
(223,645) (915,730) (692,085) (1,723,883) (2,178,582) (454,699) (20,000)20,000
164,557 (164,557) 867,000 (867,000) 561,997 (561,997)
164,557 (164,557) 867,000 (867,000) 561,997 (561,997)
($59,088) (915,730) ($856,642) ($856,883) (2,178,582) ($1,321,699) $541,997 ($541,997)
2,955,289 2,779,976 3,706,787
$2,039,559 $601,394 $3,706,787
(Continued)
51 85
EAST CONTRA COSTA FIRE PROTECTION DISTRICT
GENERAL FUND
SUBCOMBINING SCHEDULE OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCE
BUDGET AND ACTUAL
FOR THE YEAR ENDED JUNE 30, 2022
INTRAFUND ELIMINATIONS TOTAL GENERAL FUND
Variance with Variance with
Original Final Final Budget Original Final Final Budget
Budgeted Budgeted Positive Budgeted Budgeted Positive
Amounts Amounts Actual (Negative) Amounts Amounts Actual (Negative)
REVENUES:
District taxes $17,150,096 $17,150,096 $17,084,791 ($65,305)
Intergovernmental revenues 218,087 218,087 8,099,784 7,881,697
Pass-throughs from other Agencies 692,407 692,407 (692,407)
Home owner property tax relief 92,563 92,563 45,353 (47,210)
Other in-lieu taxes 15,316 15,316 29,937 14,621
Developer fees
Charges for services 3,094,136 3,094,136 1,416,353 (1,677,783)
Use of money and property
Reimbursements
Other revenue 116,583 116,583 6,968 (109,615)
Total Revenues 21,379,188 21,379,188 26,683,186 5,303,998
EXPENDITURES:
Current:
Public safety-fire protection:
Salaries and benefits 15,553,903 15,553,903 11,381,458 4,172,445
Services and supplies 6,690,432 6,690,432 3,579,035 3,111,397
Capital outlay 1,947,528 1,947,528 2,572,094 (624,566)
Principal retirement 461,981 (461,981)
Interest and fiscal charges 60,237 (60,237)
Total Expenditures 24,191,863 24,191,863 18,054,805 6,137,058
EXCESS (DEFICIENCY) OF REVENUES
OVER EXPENDITURES (2,812,675) (2,812,675) 8,628,381 11,441,056
OTHER FINANCING SOURCES (USES)
Transfers in ($1,593,554) ($1,593,554)$1,593,554 191,735 (191,735)
Transfers out 1,593,554 1,593,554 (1,593,554) 1,593,554 3,187,108 (3,187,108)
Total Other Financing Sources (Uses)1,593,554 3,378,843 (3,378,843)
NET CHANGE IN FUND BALANCE ($1,219,121) $566,168 8,628,381 $8,062,213
Fund balance at beginning of year, as restated 25,776,640
Fund balance at end of year $34,405,021
52 86