HomeMy WebLinkAboutMINUTES - 02031987 - 1.44 } 1-0,14 �
TO: BOARD OF SUPERVISORS
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FROM: Harvey E. Bragdon C )sta
Director of Community Development Co
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DATE: January 26, 1987
SUBJECT: Consultant Selection for the Countywide General Plan Review Program
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SPECIFIC REQUEST(S) OR RECOMMENDATIONS) & BACKGROUND JUSTIFICATION
RECOMMENDATION
Authorize the Chair to execute a Consulting Services Agreement with Duncan and Jones, urban
and environmental planning consultants, to assist in preparation of the countywide General
Plan.
Authorize the County Administrator to amend the contract as may be necessary, up to a
maximum of 10 percent of the total contract amount.
FISCAL EFFECTS
The cost of the Consulting Services Agreement shall not exceed four hundred and
thirty-eight thousand, one hundred and ninety dollars ($438,190) . Approximately two thirds
of the total consulting fee would be incurred in the current fiscal year, and one third in
F.Y. '87-'88.
BACKGROUND
On December 16, 1986, The Board authorized the Chair to enter into a consul ting `servi ces
agreement with Duncan and Jones, Urban and Environmental Planning Consultants in connection
with the Countywide General Plan Revision Program.
Staff has since finalized the workscope for the project with the consultant team and has
determined that the Board should increase the total amount authorized under the contract
from $428,420 to $438,190. In addition, staff recommends that the Board authorize the
County Administrator to make such amendments to the contract as may be necessary to ensure
timely completion of the project. Such changes should be limited to a maximum of 10
percent of the contract, or $43,800. The reason for this recommendation is that it it
possible that the Board or the Planning Congress, with-the advice of staff, may determine
that additional alternatives should be explored. Similarly, compliance with the California
Environmental Quality Act could require more effort than currently anticipated,
necessitating changes in the total consulting services contract amount. Due to the critical
path which must be followed in scheduling for timely completion of the program, staff deems
it advisable to allow the County Administrator to authorize additional. expenditures if
necessary without the time consuming process of going back the Board for authorization.
CONTINUED ON ATTACHMENT: X YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RW0AiMENDATIj 0 BBOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON ;3 9 APPROVED AS RECOMMENDED �_ OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS (ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
cc: Community Development Department ATTESTED 9 7
County Administrator's Office PHIL BATCHELOR LERK OF THE
County Counsel BOARD OF SUPERVISORS AND COUNTY
`County Auditor-Controller ADMINISTRATOR
BY DEPUTY
- 2 -
The reason for the roughly $10,000 increase in the total consulting services contract is
three-fold. First, the county must pay the licensing cost of the transportation modeling
package; about one half of the increase is attributable to this factor. Secondly,
refinements in the transportation modeling not originally envisioned, but necessary for
validation of the effectiveness of Transportation Systems Management programs, contributes
approximately one quarter of the increase. Third, the substitution, as requested by the
selection committee, of Don Owen Associates for a portion of the infrastructure financing
component previously attributed to Economic and Planning Systems contributes the balance of
the difference.
A revised breakdown of the costs for the recommended consultant team is as follows:
Cost
Prime Consultant $157,350
(Duncan and Jones)
Transportation Subconsultant 112,980
(Barton Aschman)
Civil Engineering Subconsultant 101,420
(Brown & Caldwell )
Fiscal/Financial Agriculture Subconsultants 51,440
(Economic and Planning Systems)
Infrastructure Financing Subconsultant 15,000.
(Don Owen Associates)
TOTAL $438,190
Aquisition of the license is essential to the ability of the County to continue to use the
transportation model after the General Plan has been adopted. Similarly, staff feels that
the other cost increases negotiated with the consulting team are essential to successful
completion of the program.
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