HomeMy WebLinkAboutMINUTES - 02031987 - 1.4 (3) P
1-039
` POSITION ADJUSTMENT REQUEST No. 1 4 J b O
Date: 11/21/86
is
Dept. No.�E-RS" i . Copers
Department Health ServirQs/AnAW Budget Un*t p, �E+(f-;.. No. 5901 Agency No. 54__
Action Requested: Establish the class of Alcohol/Drug Abuse/Mental Health Division Administratcr
allocate it to salary level OC;5-1985 ($3305-4018). and then reallocate into it Health Services
Admi ni stra or Imsi i on #54-1 .92.
Proposed Effective Date: 1/10/87
Explain why adjustment i-� needed: To establish a specialized class for the Division
Administrator wz tion and nronerly classify the incumbent- (Bob Proctor) who functions in
this role.
Classification Questionnaire �n+tached: Yes Q No []
Estimated cost of adjustment: $ 0
Cost is within department's budget: Yes Xl No
(Same top step
If not within budget, use reverse side to explain how costs are to be funded. salary)
Department must initiate necessary appropriation adjustment. Web Beadle Gtr
Use additional sheets for further explanations or comments. Department Personnel Officer
for Department Head
Personnel Department Recommendation
Date:
Establish the class of Alcohol/Drug Abuse/Mental Health Division Administrator; allocate
it to salary level C5 1985 (3305-4018) ; reallocate Health Services Administrator
position #54-1292, 'tSal:ary.,Level T5, 1.290 (3296-4015) to the new class.
a
%mend Resolution 71/17 establishing positions and resolutions allocating classes to the
3asic/Exempt Salary Schedule, as described above.
affective: day following Board action.
- �,- g7 l
Date for Director of Personnel
:ounty Administrator Recommendation 2 3-
Date:
pprove Recommendation of Director of Personnel
Disapprove Recommendation of Director of Personnel
Other:
for County A inistrator
toard of Supervisors Action FEB 3 1987 Phil Batchelor, Clerk of the Board of
adjustment APPROVED/ $-on Supervis rs and County Administrator
)ate: FEB 31987 By:
0 PROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT.
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NOV 5 19186 :.Ot'TR,. COSTA COUNTY
C L A S S I F I C A I IOtt .rUESTIaHN HIRE
CONTRA COSTA COUNTY
ADAMH ADMINISTRATION
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rrvrr ttn ft}o rCC���-J HEALTH SERVICES ALCOHOL/DRUG ABUSE/MENTAL HEALTH
OFFICIA- JOU CLA:SIFICATIO" -
WOt+n.N+i JOU SITIt
HEALTH SERVICES ADMINISTRATOR DIVISION ADMINISTRATOR M - F 8 - 5
..� (C LEVEL) 20 ALLEN ST. MTZ
tn:crut+-w at warty
Under the supervision and W)eral direction of the ADAMI Division Director
(Assistant Health Services Director):
15% 1, StYpervise, direct, and evaluate the perfavwce of the following ADAM Division
staff (see attached Org. Chart): -
a. Assis t biyis3rn Achinistrator/B Level Health Services Addnistrator
-(BoL/}A.t •hO is in'dlarge Of, � and directing the Division's
Per'sCnnel and coin�tract administratiCn systems,
b. Two Senior Level Clerks (Vickie Zobairi and Carole Mmon) and one
Accounting Todmician (Jan Svoboda) assigned to the Central Division
Adadnistraticn Office,
c. Other ADAMi division staff regarding special, time-limited admdnistrative
studies or projects (or as otherwise may be designated by the Division
Director).
20% 2. Oversee, direct, and ensure the timely Preparation, canpletiom, approval, and
submission of various ADAM Division Pians and B.idgets including:
a. Arival Ccxnty Program Plans and axdgets fbr s kmission to the State:
(1) Smart-Doyle Mental Health Plan and Radget (parts A and B);
(2) Dreg Abuse Program Plan and B xdget; and
(3) Alcohol Program Plan and Budget;
b. Final year-s;d revisions to the above Plans and axigets for sutudssio n to
appropriate State Depar'tmmts;
c. Fors fiscal year cost reports for the above Plans and axlge-ts for sub-
mission to tip State;
d. An-Lai Division ESq)e&tore axiget (for 46 cyst centers and 26 contractors)
far inclusion in the Depu tumt axiget.
e. Obtaining required approvals from the Division Director, Department
Director, Mahal Health Advisory Bard, Drug Abuse Advisory Board, Alcohol
Advisory Bmrt4, Camty,Admi-n strator's Office, Board of Supervisors, and
the State Departments of Mental Health and Alcohol and Drug ftgams.
f. Coordinating budget and cost report preparation with the Division's Ccst
Center Managers and the Department's Central Accounting and Fianoe staff
and representing the Division and the Division Director in related fiscal
matters..
10% 3. Review and approve for the Division:
a. Monthly expenditures (L-3 RegAsitions and.Work Orders, Contract D-15
payment Demands, EhPloyee Reixrbxrsenent Dema, etc.);
b. Funding and Qmtract Requests from Cast Center Mmagers; and
C. Program Chief requests for orgnizatiaal djanges, including staffing pat_
terns, Organization Qnrts, and new cast centers.
AK 75 (otin.xed onattached "'�!'^�ppq)
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.•�e`.'': "+� ..e .ditf.se .�: Is'.ti" �i:r.!?>»-_"5.a':.< r�. .•, .. .•c•-:' 'x..........,R -+...pis....? :3,rfxr,:+cYe�Uw1F�", BEki4a "s:.Ffii4:r`t.3` t�.i•iti „ t
ADAM Division Administrator (continued)
Time required Description of Waris:
25% 4. Develop, manage, and Oversee the Division's various management information
systems for data collection and reporting, including the billing system, WAP
system, reimrbu^semmt clai ming/reve mn collection system, and State-required
statistics (e,g., Client Data System)
10% 5. Establish, adgdnister, monitor, and enforce Division policies and procedures
in the areas of prrogram funxiing, revenue collection, cost venter expenditures,
budgeting, budget cuts, lay-•Offs, and general administration; analyze and
interpret related State and Federal laws and regulations and design policies,
Procedures and organizatiaial systems to implement or oomply with suvh regu-
latory requirements; and develop, manage;, and monitor tmhnical assistance/
consultant contracts, as needed.
10% 5. Attend meetings and serve as the Division's principal representative in
fiscal matters and act as the farsmnl l iaisicn to the Debt's central
finance and a==tirg sections and MIS staff, to State represE ntatives and
auditors, to other Division administrators, and to the County Auditor-
Ccntrollers Office and County Administrators Office; defend the Division's
interests in budget requests and reductions, audit emeeptions, and resource
allocations; serve as the C unty's '?Intal Health Administrator;" and par-
ticipate in the ft-thern Califs—da Mental Health Administrators Association.
10% 7. Monitor Division expenditures and revenues and initiate corrective actions to
maintain a balanced budget.
r
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:1 A1oc!+rnes or Ecurament operored as Port of Job:
Desk calculator
Titanate .ne home ana ttl.e of the pars 7n who supervise! pOslltdn
Stuart McCullough, Assistant Health Services Director (ADAMH Division Director)
--..—_
_.at ne +e.e�ir y.oe•ea supetvt..u. u o -no.* vrltt is supervised almpty namthe numner of •mpwyees,
o
g•'� rl _eetar, B Level Health Services Administrator; J. Svoboda, Accounting Technician;
C. Mason, C Level Clerk; and V. Zobairi, C Level Clerk
.! P.D.rc convects ore requued either to person or by pnPne, state wan venom,and to generai, for what purposes:
public contacts required with $tate agency officials; other County MH Administrators;
Advisory Board members; private and public agency officials; patients and clients;
and the general public and pre$s on occasion.
..not eectslans must be made to performing the word:
Budgeting decisions on funding Division programs including budget cuts; decisions on the
allowability of certain expenditures; and the decisions which represent policy for the
ADAMH Division in budget, fiscal, and general administration areas
^hot peas of the loo aquae the greatest sxtii, ilnowieage. Ono involve the greatest responstbllity:
Budgeting, financial planning, and systems development; and negotiating ability with State,
public, and private agency officials.
..t& oaeee statements accurately describe this job as it has been for the post and
ears J months 1
(Signature 1 ( Date1
COMMENTS OF IMMEDIATE SUPERVISOR
:1 what ray ere Ina ooeve stale Ttenls tncom.piete, maccuratf or misleading:
NA
A'hat 12 the basic purpose or function of this position v lb assure that .the provision of 'alcohol, drug and mental health services are
in compliance with federal, state.arid cotm�y laws and regulations; to assure that. the various components of the A/DA/MH
Division are operating within.our respective budgets;.,t0.,carry on the personnel functions .and contract monitoring of
Division services; to create management information system and.other feedback procedures
.'.:. .
'ghat changes have occurred in the worx of thin position 1 The responsibilities of this Division have increased as State Departments
of Mental Health and Alcohol and Drug Abuse have begun to revert to more categorical funding procedures. In addition,
many new specialized programs for geriatrics, children, the homeless, sec offenders and other criminal justice
people have been assigned to Contra Costa County in just the past year alone.
Anot parts of this lob ao you cnecx or review ciosely and why Z .
The budget cost control, development and revenue collection, management information systems, contract monitoring,
exceptional personnel functions, planning functions, etc.
It the position requaes typing at shatthand,are they incidental of essential i
NA Typing t Time Required t
Shorthand t Time Requited 1
Stele what you believe to be the special certificates and minimum amounts of training and experience required to perform this jobs
Required education t '
Requited experience s
Required licenaeicertificate t
(Signature 1 (Dote 1
COMMENTS OF•DEPARTMENT HEAD
Comnten7 on the statement of the employee and superytsor. Oestgnale any other positions to the department which you believe are similar to duties and
responsibilities.
(Signature 1 (Date
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