HomeMy WebLinkAboutMINUTES - 02062024 - FPD Complete Min PktMeeting Minutes
CONTRA COSTA COUNTY FIRE
PROTECTION DISTRICT
Board of Directors
FEDERAL D. GLOVER, CHAIR
CANDACE ANDERSEN, VICE CHAIR
JOHN GIOIA
DIANE BURGIS
KEN CARLSON
LEWIS BROSCHARD, FIRE CHIEF, (925)
941-3300
MONICA NINO, COUNTY ADMINISTRATOR
AND CLERK OF THE BOARD OF
SUPERVISORS, (925) 655-2075
1:00 PM Board Chambers 1025 Escobar Street,
Martinez |
https://cccounty-us.zoom.us/j/87344719204 |
Call in: 888-278-0254 access code 843298# |1516
Kamole Street Honolulu, HI. 96821
Tuesday, February 6, 2024
1:00 P.M. Convene and call to order
Director John Gioia, Director Diane Burgis, Director Ken Carlson,
and Chair Federal D. Glover
Present
Vice Chair Candace AndersenAbsent
1.CONSIDER CONSENT ITEMS (Items listed as C.1 through C.7 on the following agenda)
– Items are subject to removal from Consent Calendar by request of any Director . Items
removed from the Consent Calendar will be considered with the Discussion Items .
Director Gioia, Director Burgis, Director Carlson, and Chair
Glover
Aye:
Vice Chair AndersenAbsent:
Result:Passed
2.PRESENTATION ITEMS
PR.1 RECEIVE a report and presentation on firefighter training and recent
rescue fire in Concord. (Lewis T. Broschard III, Fire Chief)
24-0400
3.DISCUSSION ITEMS
D.1 HEARING to consider adopting Resolution of Necessity No. 2024-2 for
acquisition by eminent domain of certain real property commonly identified
as Assessor's Parcel No. 013-091-018, located at 739 First Street, in
FPD-RES
2024-2
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FIRE PROTECTION DISTRICT Meeting Minutes February 6, 2024
Brentwood, for construction of the Fire Station 94 Project, and taking related
actions under the California Environmental Quality Act, as recommended by
the Fire Chief, Contra Costa County Fire Protection District. (100% Fire
District Capital Outlay Fund) (Jessica Dillingham, Public Works
Department and Aaron McAlister, Deputy Fire Chief)
Attachments:Attachment 1 – Map Showing the Subject Property
Resolution Appendix A
Motion:Burgis
CarlsonSecond:
Director Gioia, Director Burgis, Director Carlson, and Chair
Glover
Aye:
Vice Chair AndersenAbsent:
Result:Passed
D.2 CONSIDER accepting a report from the Fire Chief providing a status
summary for ongoing Fire District activities and initiatives. (No fiscal
impact) (Lewis T. Broschard III, Fire Chief)
24-0401
Attachments:Fire Chief REPORT - February 6, 2024
Motion:Carlson
BurgisSecond:
Director Gioia, Director Burgis, Director Carlson, and Chair
Glover
Aye:
Vice Chair AndersenAbsent:
Result:Passed
D.3 CONSIDER accepting the 2023 Occupancy Inspection Compliance Report;
and ADOPT Resolution No. 2024-3. (Lewis T. Broschard III, Fire Chief)
FPD-RES
2024-3
Motion:Burgis
CarlsonSecond:
Director Gioia, Director Burgis, Director Carlson, and Chair
Glover
Aye:
Vice Chair AndersenAbsent:
Result:Passed
D.4 PUBLIC COMMENT (2 Minutes)
Anthony from West County thanked the Fire District for and excellent job clearing a fire break
behind Station 74. He would like to see holiday decorations contest for the stations like the one
held in San Francisco and has questions about the repair of the sinkhole affecting the Adobe trail .
4.ADJOURN
Adjourned today's meeting at 2:38 p.m.
5.CONSENT ITEMS
CONSIDER CONSENT ITEMS
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FIRE PROTECTION DISTRICT Meeting Minutes February 6, 2024
A motion was made by Director Carlson, seconded by Director Burgis, to approve the
Consent Agenda. The motion carried by the following vote:
Director Gioia, Director Burgis, Director Carlson, and Chair
Glover
Aye:
Vice Chair AndersenAbsent:
Result:Passed
C.1 APPROVE Budget Amendment BDA-24-00001 authorizing new revenue,
in the amount of $400,106, from the Federal Emergency Management
Agency, U.S. Department of Homeland Security, Assistance to Firefighters
Grant Program to the Contra Costa County Fire Protection District and
appropriating it for the replacement of Knox Box Lockboxes and associated
costs. (95% Federal; 5% District match)
24-0402
Attachments:BDA-24-00001.pdf
approved
C.2 APPROVE and AUTHORIZE the Fire Chief, or designee, to execute a
purchase order with Halcore Group, Inc. (dba American Emergency
Vehicles), in an amount not to exceed $3,830,000 for the purchase of 20
ambulance vehicles and accompanying equipment. (100% CCCFPD EMS
Transport Fund)
24-0403
approved
C.3 APPROVE and AUTHORIZE the Fire Chief, or designee, to execute a
contract with Ray Klein, Inc. (dba Professional Credit Service), in an
amount not to exceed $500,000 for unpaid and delinquent account collection
services for the period June 1, 2024, to December 31, 2025. (100%
CCCFPD EMS Transport Fund)
24-0404
approved
C.4 APPROVE and AUTHORIZE the Auditor-Controller, on behalf of the Fire
Chief, to pay the City of Richmond an amount not to exceed $75,000, for an
Advanced Life Support Implementation Study. (100% CCCFPD EMS
Transport Fund)
24-0405
approved
C.5 APPROVE and AUTHORIZE a $4,150,000 increase in the payment limit of
the Master Equity Lease Agreement between Contra Costa County Fire
Protection District and Enterprise FM Trust, from $4,250,000 to a new
payment limit of $8,400,000 and to extend the termination date from March
10, 2024 to March 10, 2029, for the leasing, maintenance, and management
of the Fire District's light vehicle fleet. (100% CCCFPD General Operating
Fund)
24-0406
approved
C.6 APPROVE and AUTHORIZE the Purchasing Agent, on behalf of the Fire
Chief, to execute a purchase order with Motorola, in an amount not to
24-0407
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FIRE PROTECTION DISTRICT Meeting Minutes February 6, 2024
exceed $628,000, for the purchase of portable radios. (100% CCCFPD EMS
Transport Fund)
approved
C.7 DENY claim filed by Aaron Devon Washington.24-0408
approved
ADVISORY COMMISSION
The Contra Costa County Fire Protection District Advisory Fire Commission is scheduled to meet next on
Monday, February 12 2024 at 7:00 p .m. at their Administrative Office, 4005 Port Chicago Highway, Suite 250,
Concord, CA 94520.
AGENDA DEADLINE: Thursday, 12 noon, 12 days before the Tuesday Board meetings .
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FIRE PROTECTION DISTRICT Meeting Minutes February 6, 2024
GENERAL INFORMATION
The Board meets in all its capacities pursuant to Ordinance Code Section 24-2.402.
Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the
Clerk of the Board to a majority of the members of the Board of Directors less than 96 hours prior to that meeting
are available for public inspection at 1025 Escobar Street, First Floor, Martinez, CA 94553, during normal
business hours.
All matters listed under CONSENT ITEMS are considered by the Board to be routine and will be enacted by one
motion. There will be no separate discussion of these items unless requested by a member of the Board before the
Board votes on the motion to adopt. Each member of the public will be allowed two minutes to comment on the
entire consent agenda.
Persons who wish to speak on matters set for PUBLIC HEARINGS will be heard when the Chair calls for public
testimony. Each speaker during public testimony will be limited to two minutes. After public testimony, the
hearing is closed and the matter is subject to discussion and action by the Board. Comments on matters listed on
the agenda or otherwise within the purview of the Board of Supervisors can be submitted to the office of the
Clerk of the Board via mail: Board of Directors, 1025 Escobar Street, First Floor, Martinez, CA 94553 or to
clerkoftheboard@cob.cccounty.us.
Time limits for public speakers may be adjusted at the discretion of the Chair.
The County will provide reasonable accommodations for persons with disabilities planning to attend Board
meetings who contact the Clerk of the Board at least 24 hours before the meeting, at (925) 655-2000.
Anyone desiring to submit an inspirational thought nomination for inclusion on the Board Agenda may contact
the Office of the County Administrator or Office of the Clerk of the Board, 1025 Escobar Street, Martinez,
California.
Subscribe to receive to the weekly Board Agenda by calling the Office of the Clerk of the Board, (925) 655-2000
or using the County's on line subscription feature at the County’s Internet Web Page, where agendas and
supporting information may also be viewed:
www.contracosta.ca.gov
DISCLOSURE OF CAMPAIGN CONTRIBUTIONS
Pursuant to Government Code section 84308, members of the Board of Directors are disqualified and not able to
participate in any agenda item involving contracts (other than competitively bid, labor, or personal employment
contracts), franchises, discretionary land use permits and other entitlements if the Board member received, since
January 1, 2023, more than $250 in campaign contributions from the applicant or contractor, an agent of the
applicant or contractor, or any financially interested participant who actively supports or opposes the County’s
decision on the agenda item. Members of the Board of Directors who have received, and applicants, contractors
or their agents who have made, campaign contributions totaling more than $250 to a Board member since
January 1, 2023, are required to disclose that fact for the official record of the subject proceeding. Disclosures
must include the amount of the campaign contribution and identify the recipient Board member, and may be
made either in writing to the Clerk of the Board of Supervisors before the subject hearing or by verbal disclosure
at the time of the hearing.
Page 5 of 6
FIRE PROTECTION DISTRICT Meeting Minutes February 6, 2024
Glossary of Acronyms, Abbreviations, and other Terms
Contra Costa County has a policy of making limited use of acronyms, abbreviations, and industry-specific
language in its Board of Supervisors meetings and written materials. For a list of commonly used language that
may appear in oral presentations and written materials associated with Board meetings, please visit
https://www.contracosta.ca.gov/8464/Glossary-of-Agenda-Acronyms .
Page 6 of 6
1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-0400 Name:
Status:Type:Discussion Item Agenda Ready
File created:In control:1/30/2024 FIRE PROTECTION DISTRICT
On agenda:Final action:2/6/2024
Title:RECEIVE a report and presentation on firefighter training and recent rescue fire in Concord. (Lewis T.
Broschard III, Fire Chief)
Attachments:
Action ByDate Action ResultVer.Tally
To:Board of Directors
From:Lewis Broschard, Chief, Contra Costa County Fire Protection District
Report Title:Report and Presentation on Firefighter Training and Recent Rescue Fire in Concord
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
RECEIVE a report and presentation from District staff regarding firefighter training and a recent rescue fire in
the city of Concord.
FISCAL IMPACT:
No fiscal impact
BACKGROUND:
In 2023, the District implemented training for specific tactics related to structural firefighting and rescue
operations. This report and presentation will highlight the recent training of vent, enter, and search (VES)
tactics as well as interior structure firefighting tactics at the District’s burn simulator prop at the former Naval
Weapons Station property.
The report and presentation will then transition to a discussion and video of a recent residential fire incident in
the city of Concord where a woman was rescued from a structure using the same VES tactics that were the
focus of the 2023 training.
CONSEQUENCE OF NEGATIVE ACTION:
The Board will not receive the report and related information.
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1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:1FPD-RES
2024-2
Name:
Status:Type:FPD Resolution Agenda Ready
File created:In control:1/30/2024 FIRE PROTECTION DISTRICT
On agenda:Final action:2/6/2024
Title:HEARING to consider adopting Resolution of Necessity No. 2024-2 for acquisition by eminent domain
of certain real property commonly identified as Assessor's Parcel No. 013-091-018, located at 739
First Street, in Brentwood, for construction of the Fire Station 94 Project, and taking related actions
under the California Environmental Quality Act, as recommended by the Fire Chief, Contra Costa
County Fire Protection District. (100% Fire District Capital Outlay Fund) (Jessica Dillingham, Public
Works Department and Aaron McAlister, Deputy Fire Chief)
Attachments:1. Attachment 1 – Map Showing the Subject Property, 2. Resolution Appendix A
Action ByDate Action ResultVer.Tally
approvedFIRE PROTECTION DISTRICT2/6/2024 1 Pass 4:0
To: Board of Directors
From:Lewis Broschard, Chief, Contra Costa County Fire Protection District
Report Title:Resolution of Necessity Hearing for Acquisition of Real Property for the Fire Station 94 Project,
Brentwood area.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
OPEN the public hearing and ask if any property owners wish to be heard as to the four items specified in
Section B below; RECEIVE any testimony; and CLOSE the public hearing.
Upon completion and closing of the public hearing, CONSIDER all testimony and comments; MAKE the
findings and determinations listed under Section B below; and ADOPT the attached Resolution of Necessity to
acquire the required property by eminent domain. Project No: WH729A.
DETERMINE that the Fire Station 94 Project is exempt from environmental review under the California
Environmental Quality Act (CEQA), pursuant to CEQA Guidelines section 15302.
DIRECT the Fire Chief, or designee, to cause a CEQA notice of exemption to be filed with the County Clerk
and the State Clearinghouse, pursuant to Public Resources Code section 21152(b).
AUTHORIZE the payment of filing fees charged by the County Clerk and State Clearinghouse.
FISCAL IMPACT:
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In eminent domain actions, the judgment will be the price paid for the property, and may include interest and
court costs that are regarded as a roughly calculable expense of property acquisition. (100 % Fire District
Capital Outlay Fund)
BACKGROUND:
A.Proposed Project
The Contra Costa County Fire Protection District’s (“District”) Fire Station 94 project (the “Project”) includes
reconstruction of a fire station at 739 First Street, in Brentwood. District is the successor agency of East Contra
Costa Fire Protection District (ECCFPD), and the District’s jurisdiction now includes the jurisdiction of the
former ECCFPD, including Brentwood.
The Project includes building an appropriately sized fire station for the purpose of increasing fire and
emergency protection to meet the growing needs of downtown Brentwood. Fire Station 94 replaces Fire
Station 54, which ceased operations in or about 2014 and was demolished in 2022. To reconstruct the station as
designed, a lot line will be slightly adjusted toward the adjacent parcels to the north and south, resulting in a
13,427-square foot lot. The Project includes acquisition of real estate needed for the Project, including the
property that is the subject of this hearing. The Project also includes related utility relocation. New Fire
Station 94 will be of similar size and capacity to the previous station. However, the overall site needs require a
slightly larger footprint to accommodate emergency generators, onsite above-ground fuel storage and trash
enclosures while still providing drive through capabilities from the rear alley in order reduce the potential for
backing accidents. The building will be designed to house a single crew of three firefighters and two fire
engines. Construction is expected to commence in the fall of 2024, and it is expected to last approximately 15
months.
In order to proceed with the Project, it is necessary for the District to exercise its power of eminent domain to
acquire clear title to Assessor’s Parcel No. 013-091-018 (a portion of Lot 25), as more particularly described in
Appendix A attached to the Resolution of Necessity (“Subject Property”), and depicted in Attachment 1 to this
staff report. The Subject Property is an approximately 15-foot-wide strip of land measuring approximately
2,250 square feet in total area. The District is authorized to exercise its power of eminent domain to acquire the
Subject Property for the Project, pursuant to Health and Safety Code Sections 13861(c) and 13862, and other
applicable laws.
Contra Costa County is the owner of the Subject Property listed on the last equalized assessment roll, even
though a title guarantee does not list the County as the record owner and a deed conveying title to the County
has not been located. By a separate Board action on this date, the Board of Supervisors, acting as the governing
body of both the County and the District, authorized the County to quitclaim any County interest in the Subject
Property to the District, and authorized the District to accept the quitclaim deed from the County. The deed will
soon be recorded. Aside from the County, there are no additional owners whose names and addresses appear on
the last equalized assessment roll. For these reasons, no notice to any third parties is required under Section
1245.235 of the Code of Civil Procedure.
B.Scope of Hearing and Findings Per C.C.P. Section 1245.245
1.Public interest and necessity require the Project.
As explained above, the Project will replace the now-demolished Fire Station 54, in Brentwood, with new Fire
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Station 94 - a modern, appropriately-sized fire station. The new fire station will house a crew of three
firefighters and two fire engines. The purpose of the Project is to increase fire and emergency protection for the
growing needs of downtown Brentwood and surrounding area. The former fire service provider, East Contra
Costa Fire District, was serving the area through three staffed fire stations. The previous fire station on this site
had been closed since 2015, leaving a significant deficit in Brentwood and the greater geographic area served
by this location. Since the annexation by the District, resources have been increased in the overall region and
additional increases in service are planned. This new facility is required to further enhance the fire and
emergency medical services in the region. The funding for the station and the funding for the staffing of the
station have been dedicated by the Board. For these reasons, the public interest and necessity require the
Project.
2.The Project is planned and located in the manner that will be most compatible with the greatest public
good and the least private injury.
The Project, as planned and located, will achieve the Project purposes without impairing the use of or
displacing anyone from neighboring improved properties, including a Veteran’s building. The Project has been
designed to fit within a lot measuring 13,427 square feet, which includes the Subject Property (2,250 square
feet).
The Project was planned and designed to minimize impacts to adjacent properties. The size of the Project site
has been a major constraint driving the design and function of the new station. The Project was designed to
include a two-story building to meet the needs of this extremely limited area. The allowed zero side setback
along the existing commercial building adjacent to the Subject Property will be fully utilized.
The Subject Property is needed to accommodate the new fire station, as designed, including the building,
parking, generator, trash enclosure, and related site improvements. The design will also allow proper vehicular
circulation through the site. To minimize traffic impacts, fire apparatus will access the station via Pine Street to
Diablo Way and enter through the apparatus bay/garage and exit onto First Street. This design will allow the
apparatus to proceed directly onto First Street when an emergency call is received. The Project design ensures
that the Project can be constructed without impairing the use of neighboring properties.
3.The property sought to be acquired is necessary for the Project.
The Subject Property described in Appendix A to the Resolution of Necessity is necessary for the construction
of the Project as designed. The Subject Property is needed to accommodate the new Fire Station structure,
parking, generator, and trash enclosure. Without the Subject Property, the station cannot be constructed as
designed. There is no excess property as part of this acquisition that will not be utilized for the project.
Additionally, there are no feasible District-owned alternative sites within the downtown Brentwood area or
design options that could provide the services and service levels intended by the construction and use of the
Project on the Subject Property such that the Subject Property would not be necessary for the Project.
4.The offer of compensation required by Section 7267.2 of the Government Code has not been made to
any owners of record because they cannot be located with reasonable diligence.
The District is acquiring any County interest in the Subject Property and will replace the County as the owner
listed on the Equalized Assessment Roll. Although the County was listed as the owner on the last equalized
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assessment roll, a title guarantee for the Subject Property lists title as vested in unknown and unnamed heirs of
P.J. Moody, subject to administration of their estates. P.J. Moody acquired the Subject Property in 1886.
The Real Estate Division undertook various efforts to locate potential heirs of P.J. Moody who may claim to
have an interest in the Subject Property. In order to locate heirs, Real Estate Division staff performed, or
directed the performance of, the following activities: Google, Yahoo, and online directory searches; reviewing
newspaper articles; searches using www.FamilySearch.com <http://www.FamilySearch.com>; and using
LEXIS to generate person reports. As a result of these Real Estate Division staff did not identify any person or
entity with a confirmed interest in the Subject Property. The District cannot negotiate with, or make an offer to
purchase the Subject Property from, anyone other than someone with a confirmed ownership interest in the
Subject Property. For the above reasons, an offer of compensation has not been made to any owners of record
because no such persons could be located with reasonable diligence.
CONSEQUENCE OF NEGATIVE ACTION:
The District will be unable to acquire, by eminent domain, the property and property interests necessary for the
Project.
THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA
and for Special Districts, Agencies and Authorities Governed by the Board
IN THE MATTER OF
Condemnation of Property for Public Purposes, APN: 013-091-018
WHEREAS,
The Contra Costa County Board of Supervisors, acting in its capacity as the Board of Directors of the Contra Costa
County Fire Protection District, by vote of four-fifths or more of its members,RESOLVES that:
Contra Costa County Fire Protection District (“District”) intends to reconstruct a fire station, Fire Station 94 (the “Project
”), in downtown Brentwood, east Contra Costa County. The Project is located at 739 First Street, in Brentwood. The
Project includes reconstruction of a modern, appropriately sized fire station that is intended to increase fire and
emergency protection for the growing needs of the downtown Brentwood area. The Project is more particularly described
in the staff report in support of this resolution. Pursuant to Health and Safety Code Sections 13861(c) and 13862, and
other applicable laws, the District is authorized to exercise the power of eminent domain to acquire property and property
interests for the Project.
The property to be acquired consists of one (1) parcel that is generally located at or near 739 First Street, in Brentwood.
The property is an approximately 15-foot-wide strip of land commonly identified as Assessor’s Parcel No. 013-091-018.
The property is more particularly described in Appendix "A", attached hereto and incorporated herein by this reference.
A public hearing was held at a regular Board meeting on February 6, 2024, at 1:00 p.m., or thereafter, in the Board
Chambers at 1025 Escobar Street, Martinez, California. All interested parties were given an opportunity to be heard at
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said hearing. Following the close of said hearing, and based upon the evidence presented to it, this Board FINDS,
DETERMINES, AND HEREBY DECLARES the following:
1.The public interest and necessity require the proposed Project; and
2.The proposed Project is planned or located in the manner that will be most compatible with the greatest public good
and the least private injury; and
3.The property described herein is necessary for the proposed Project; and
4.The offer required by Government Code section 7267.2 has not been made because the owner cannot be located with
reasonable diligence (Code Civ. Proc., § 1245.230); and
5.Insofar as any of the property described in this resolution has heretofore been dedicated to a public use, the
acquisition and use of such property by the District for the purposes identified herein is for a more necessary public
use than the use to which the property has already been appropriated, or is for a compatible public use. This
determination and finding is made, and this resolution is adopted, pursuant to Code of Civil Procedure Sections
1240.510 and 1240.610.
6.On February 6, 2024, this Board determined that the Fire Station 94 project was exempt from environmental review
under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15302, and directed
staff to file a CEQA notice of exemption with the County Clerk and State Clearinghouse.
NOW, THEREFORE, BE IT RESOLVED
The County Counsel of this County, on behalf of the District, is hereby AUTHORIZED and EMPOWERED:
To acquire in the District’s name, by condemnation, the titles, easements, and rights of way hereinafter described in and to
said real property or interest(s) therein, in accordance with the provisions for eminent domain in the Code of Civil
Procedure and the Constitution of the State of California: all of the property described in Appendix “A” is to be acquired
in fee title.
To prepare and prosecute in the District’s name such proceedings in the proper court as are necessary for such acquisition.
To deposit the probable amount of compensation based on an appraisal, and to apply to said court for an order permitting
the District to take prejudgment possession and use said real property for said public uses and purposes.
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ATTACHMENT 1
Location of The Subject Property
Depiction of Subject Property
Orange = Subject Property (APN 013-091-018)
1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-0401 Name:
Status:Type:Discussion Item Agenda Ready
File created:In control:1/25/2024 FIRE PROTECTION DISTRICT
On agenda:Final action:2/6/2024
Title:CONSIDER accepting a report from the Fire Chief providing a status summary for ongoing Fire
District activities and initiatives. (No fiscal impact) (Lewis T. Broschard III, Fire Chief)
Attachments:1. Fire Chief REPORT - February 6, 2024
Action ByDate Action ResultVer.Tally
approvedFIRE PROTECTION DISTRICT2/6/2024 1 Pass 4:0
To:Board of Directors
From:Lewis Broschard, Chief, Contra Costa County Fire Protection District
Report Title:Fire Chief’s Report - February 6, 2024
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
ACCEPT a report from the Fire Chief providing a status summary for ongoing Fire District activities and
initiatives.
FISCAL IMPACT:
No fiscal impact.
BACKGROUND:
At the request of the Contra Costa County Fire Protection District Board of Directors, the Fire Chief is
providing a report on the status and progress of the various District initiatives.
CONSEQUENCE OF NEGATIVE ACTION:
The Board would not receive the most up-to-date information regarding ongoing Fire District activities and
initiatives.
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February 6,2024
TO:Board of Directors
FROM:Lewis Broschard,Fire Chief
RE:Fire Chief’s Report
Operations Section Update
Training and Safety Division
▪Human Performance Program train-the-trainer sessions were conducted with a team
of fire service leaders from New York.We trained 30 members of our District to
become instructors of this important content.This program is designed to teach
responders about how to work under stress in critical situations,how stress affects
human performance in these incidents,and techniques to mitigate those stresses.
▪Diversity,Equity,and Inclusion training kicked off at the beginning of the year.This is
our first quarter training for 2024 for all members of the organization.We intend to
provide awareness-level training to all members of our organization through this
facilitator-led instruction.
▪Academy 60 is entering their fifth week.They have been exposed to challenging
training in the first four weeks and have 14 more challenging weeks ahead of them.
Emergency Medical Services (EMS)Division
▪We are Interviewing vendors to assist us with implementing various service and
system improvements recommended by the County EMS Consultant that evaluated
our system recently.We hope to have a contract in place to begin work within 90
days.
▪Our medical director and infection control officer reviewed our COVID policies.Some
were obsolete and were deleted.Others were revised to meet current CAL-OSHA
and CDC recommendations.
Special Operations
▪Ten new boat operators completed marine training.These operators will help
maintain crew availability for Fire Boat 9 (FB 9)that was recently put into service at
Bethel Harbor Marina.FB 9 will provide fire protection and rescue capabilities to the
communities of Bethel Island and Discovery Bay.Previously our closest marine
Fire Chief’s Report
Page 2 of 4
resource to this area was FB 8 located in Pittsburg or the rescue boat at Fire Station
81 in Antioch.
▪The District’s hazmat team responded to an OES mutual aid request for Marin
County to assist their hazmat team with an overturned fuel truck.Our team utilized
specialized training and equipment to ground the vehicle,puncture the tank,and
pump the contents of the flammable liquid to a waiting secondary fuel truck.
▪Later that same day our hazmat team responded to a second similar incident on the
San Pablo/Richmond border.Our crews worked with Richmond Fire and a private
contractor to transfer fuel and mitigate product that had entered a waterway.
Advanced Planning Section Update
Fire Prevention Bureau
▪A ceremony was held at the Rossmoor Event Center on January 25 to
commemorate the start of work on the Lafayette/Walnut Creek Shaded Fuel Break
project.This $3M project has been in the planning,scoping,development,and
environmental review process up to this point.Physical work began on Monday,
January 29 to create a shaded fuel break around the community of Rossmoor and
into areas of incorporated and unincorporated Lafayette.The shaded fuel break will
reduce fuel loads relative to areas outside the fuel break,and the canopy's shade
improves the underlying fuels'microclimate conditions.The shaded fuel break is
intended to help reduce fuel loading while also providing a defensible position for fire
crews to engage in fire suppression.
▪The vacant and condemned building at 1200 W.4th Street in Antioch has been
secured by the property owner and has 24/7 security on site to deter any possible
trespassers.This is a significant step in reducing risk to the community,potential
inhabitants of the building,and our responding firefighters.This is all due to a close
collaboration between the city and the Fire District.The building has a repeated fire
history,with as many as 37 unhoused people previously using it for shelter.The
goal continues to be an eventual demolition of the building to remove the hazard.
▪The State Board of Forestry (BOF)has distributed their much anticipated list of
subdivisions within the county where at least 30 housing units are located in a
situation with only one means of egress from the subdivision.Originally supposed to
have been completed by July,2021 this list was released in early January,2023.
The District has identified incorrect or other pertinent information not included in the
state survey for each subdivision within the District.Information has also been
shared with all the affected and impacted cities and fire jurisdictions.Chief
Bachman attended and spoke at the recent BOF meeting to highlight our questions
and concerns with the state survey.In almost all cases,the BOF has provided
recommendations to include the installation of a secondary means of egress,or
roadway,in areas where this is often practically impossible.Chief Bachman and our
staff will continue to work on this issue,collaborate with our city and county partners,
and provide accurate information back to the BOF.
Fire Chief’s Report
Page 3 of 4
Administration Section Update
Support Services Division
▪We successfully recruited two Emergency Vehicle Technician I (diesel
mechanic)positions;one started in January,and the other should start in
February.These are critically important positions as the Fire District has grown,
and keeping our fleet response ready is one of our highest priorities.
▪A final inspection of our new “crew carrier”or “crew bus”was conducted in
December and delivered in January.This is a measure “X”funded vehicle to
support our hand crew program.
▪The Walnut Creek ladder truck,Truck 1,involved in an accident on the highway,
was successfully repaired and returned to the District.The truck went back into
service on January 8.
▪Two new ladder trucks completed their final inspection at the factory,one in
December and one in January.One was involved in an incident at the factory and
will need to be repaired before being delivered,causing a delay in being placed into
service.The second ladder truck was also involved in an unfortunate accident while
traveling through Arizona.The truck sustained minor damage and is being returned
to the factory for repairs.Fire District staff is negotiating for extended warranties and
service arrangements for these vehicles and additional inspections for quality
assurance,all at the manufacturer's expense.The District buys multiple vehicles
annually and has experienced few incidents historically.We are hopeful these are
isolated incidents.
Fire Stations /Facilities Construction
▪Fire Station 90 and Fire Station 94,Brentwood:The design concept drawings are
complete.The request for proposals (RFP)for the design-build contractor was
released following Board action on January 9,2024.Work continues on the draft
reports and studies required under the California Environmental Quality Act (CEQA)
for Fire Station 90.A presentation was delivered to the Brentwood City Council on
January 9,updating the council and community on both projects.Ultimately,the
yet-to-be-selected design-build team will fully develop construction plans and bring
the projects through the City of Brentwood planning and building permit process.
▪CCRFCC-Contra Costa Regional Fire Communication Center-Pleasant Hill:The
Communications Division leadership team continues to work with COAR Architects
on the pending remodel of the communication center and future communication
division offices located at 2010 Geary Road in Pleasant Hill.The District has a final
set of approved by Pleasant Hill and will release the RFP in early February to select
a contractor for the project.
Fire Chief’s Report
Page 4 of 4
▪Fire Station 14-Martinez Work continues to plan for the repair of the concrete
apparatus bays and the front apron and the temporary relocation of the crew to an
alternate fire station during the construction process.The District will provide public
and community notice when the specific timing of this plan is determined later this
Spring.
Public Information Office
▪The new-look PIO office is up and staffed with Lauren Ono and Capt.Chris Toler.
They have been busy addressing issues such as ADA compliance for the fire district
website.This will bring us into compliance with the statute and reflect an awareness
of accessibility and inclusivity,ensuring that information is accessible to everyone in
the community.This is an essential step in maintaining transparency and reaching a
wider audience.
▪The office has identified immediate training needs,coordinates with county and city
PIOs,and engages in special video projects to highlight a comprehensive approach
to public information.Collaborating with other PIOs suggests a commitment to a
coordinated and unified communication strategy,which can be crucial during
emergencies.
▪There has been a noticeable increased presence in the social media space for the
fire district,as it allows for real-time updates and better connection with the
community.Keeping the community informed and engaged through social media
establishes trust and transparency.
1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:1FPD-RES
2024-3
Name:
Status:Type:FPD Resolution Agenda Ready
File created:In control:1/25/2024 FIRE PROTECTION DISTRICT
On agenda:Final action:2/6/2024
Title:CONSIDER accepting the 2023 Occupancy Inspection Compliance Report; and ADOPT Resolution
No. 2024-3. (Lewis T. Broschard III, Fire Chief)
Attachments:
Action ByDate Action ResultVer.Tally
approvedFIRE PROTECTION DISTRICT2/6/2024 1 Pass 4:0
To: Board of Directors
From:Lewis Broschard, Chief, Contra Costa County Fire Protection District
Report Title:2023 Occupancy Inspection Compliance Report
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
ACCEPT the 2023 Occupancy Inspection Compliance Report from the Fire Chief pursuant to Sections 13146.2
and 13146.3 of the California Health & Safety Code; and ADOPT a Resolution acknowledging receipt of the
report pursuant to Section 13146.4 of the California Health & Safety Code.
FISCAL IMPACT:
There is no fiscal impact associated with the adoption of this resolution.
BACKGROUND:
Section 13146.2 requires the Contra Costa County Fire Protection District (District) to annually inspect all
hotels, motels, lodging houses, apartment houses and dwellings, and associated accessory structures for
compliance with building standards and other regulations of the State Fire Marshal. Single family dwellings,
including duplexes, are excluded. The occupancies covered by this statute are defined in the “Group R”
occupancy classifications within the California Fire and Building Codes. Section 13146.3 requires the District
to inspect all public or private schools not less than once per year. The occupancies covered by this stature are
defined in the “Group E” occupancy classifications within the California Fire and Building Codes. It should be
noted that a school is defined as containing grades K-12 and does not include day care, colleges, or adult
learning facilities. Effective January 1, 2019, Section 13146.4 of the California Health and Safety Code requires
all city or county fire departments and fire districts responsible for conducting mandated annual occupancy
inspections of Group E and Group R occupancies to report annually to their governing body on their
compliance with these two mandated inspection programs. Additionally, the governing body is required to
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adopt a resolution acknowledging receipt of the report. For the calendar year 2023 reporting period, the District
completed 100% of the required annual inspections of both Group E and Group R occupancies within its
jurisdiction.
CONSEQUENCE OF NEGATIVE ACTION:
If the Board fails to accept the report and adopt the resolution, the District will be in violation of Section
13146.4 of the California Health and Safety Code until such time as a report is accepted and a resolution is
adopted.
THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA
and for Special Districts, Agencies and Authorities Governed by the Board
IN THE MATTER OF Acknowledgement of receipt of the Contra Costa County Fire Protection District’s 2023
Occupancy Inspection Compliance Report,
WHEREAS, California Health & Safety Code Section 13146.4 was added in 2018, and became effective on
January 1, 2019; and
WHEREAS, California Health & Safety Code Sections 13146.2 and 13146.3 requires all fire departments,
including the Contra Costa County Fire Protection District, that provide fire protection services to perform
annual inspections in every building used as hotels, motels, lodging houses, apartment houses and dwellings,
and associated accessory structures for compliance with building standards and other regulations of the State
Fire Marshal, as provided; and
WHEREAS, California Health & Safety Code Section 13146.2 requires all fire departments that provide fire
protection services, including the Contra Costa County Fire Protection District, to report annually to its
administering authority on its compliance with Sections 13146.2 and 13146.3; and
WHEREAS, the Contra Costa County Fire Protection District Board of Directors intends this Resolution to
fulfill the requirements of the California Health & Safety Code regarding acknowledgment of the Contra Costa
County Fire Protection District’s compliance with California Health and Sections 13146.2 and 13146.3;
NOW, THEREFORE, BE IT RESOLVED that the Contra Costa County Fire Protection District Board of
Directors expressly acknowledges the measure of compliance of the Contra Costa County Fire Protection
District with California Health and Safety Code Sections 13146.2 and 13146.3 in the area encompassed by the
Contra Costa County Fire Protection District in 2023, as follows:
A. EDUCATIONAL GROUP E OCCUPANCIES Educational Group E occupancies are those public and
private schools used by more than six persons at any one time for educational purposes, including kindergarten
through the 12th grade. Within the Contra Costa County Fire Protection District, there were 231 such Group E
occupancies, buildings, structures and/or facilities.
During calendar year 2023, the Contra Costa County Fire Protection District completed the annual inspection of
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all Group E occupancies, buildings, structures and/or facilities.
B. RESIDENTIAL GROUP R OCCUPANCIES Residential Group R occupancies, for the purposes of this
resolution, are generally those occupancies containing sleeping units, and include hotels, motels, apartments
(three units or more), as well as other residential occupancies (including a number of residential care facilities).
Within the Contra Costa County Fire Protection District there were 7,536 Group R (R-1, R-2, R-2.1, and R-4)
occupancies, including accessory and secondary structures, of this nature known to the District. Not included
within this list are all Group R occupancies in the planning, design, or new construction phase that are not
constructed or occupied, as well as duplex residential occupancies which should be classified as Group R-3
(single family) occupancies.
During calendar year 2023, the Contra Costa County Fire Protection District completed the annual inspection of
all constructed and occupied Group R occupancies, buildings, structures and/or facilities
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1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-0402 Name:
Status:Type:Consent Item Passed
File created:In control:1/2/2024 FIRE PROTECTION DISTRICT
On agenda:Final action:2/6/2024 2/6/2024
Title:APPROVE Budget Amendment BDA-24-00001 authorizing new revenue, in the amount of $400,106,
from the Federal Emergency Management Agency, U.S. Department of Homeland Security,
Assistance to Firefighters Grant Program to the Contra Costa County Fire Protection District and
appropriating it for the replacement of Knox Box Lockboxes and associated costs. (95% Federal; 5%
District match)
Attachments:1. BDA-24-00001.pdf
Action ByDate Action ResultVer.Tally
approvedFIRE PROTECTION DISTRICT2/6/2024 1 Pass
To:Board of Directors
From:Lewis Broschard, Chief, Contra Costa County Fire Protection District
Report Title:Budget Amendment - Knox Box Lockboxes
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE Budget Amendment BDA-24-00001 authorizing new revenue in the amount of $400,105.71 from
the U.S.Department of Homeland Security,Federal Emergency Management Agency,Assistance to
Firefighters Grant Program and appropriating said funds to the Contra Costa County Fire Protection District
(7300)for the replacement and upgrade of Knox Box Lockboxes and associated costs.(95%Federal;5%
CCCFPD General Operating Fund)
FISCAL IMPACT:
This action represents additional revenue made available from the award of a grant in the amount of
$400,105.71(95%)from the Federal Emergency Management Agency,U.S.Department of Homeland Security,
Assistance to Firefighters Grant Program.The CCCFPD General Operating Budget allocates $20,005.29 (5%).
The total amount from the two fund sources allocated is $420,111.
BACKGROUND:
The District was awarded a grant for the replacement and upgrade of many of its Knox Box lockboxes.If
approved,this action will amend the current fiscal year budget to allocate additional revenues in the amount of
$400,105.71 to replace Knox Box lockboxes,pursuant to the performance requirements and performance
period of the grant program.
CONSEQUENCE OF NEGATIVE ACTION:
If this action is not approved,the necessary appropriations will not be budgeted to replace and upgrade the
lockboxes.Failure to obtain or secure the lockboxes delays timely access by fire personnel into structures
during an emergency response and increases the damage of forced entry by fire personnel into a residence,
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during an emergency response and increases the damage of forced entry by fire personnel into a residence,
business, or other facility that is unattended.
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1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-0403 Name:
Status:Type:Consent Item Passed
File created:In control:1/16/2024 FIRE PROTECTION DISTRICT
On agenda:Final action:2/6/2024 2/6/2024
Title:APPROVE and AUTHORIZE the Fire Chief, or designee, to execute a purchase order with Halcore
Group, Inc. (dba American Emergency Vehicles), in an amount not to exceed $3,830,000 for the
purchase of 20 ambulance vehicles and accompanying equipment. (100% CCCFPD EMS Transport
Fund)
Attachments:
Action ByDate Action ResultVer.Tally
approvedFIRE PROTECTION DISTRICT2/6/2024 1 Pass
To:Board of Directors
From:Lewis Broschard, Chief, Contra Costa County Fire Protection District
Report Title:Purchase Order for Ambulances and Equipment
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Fire Chief,or designee,to execute a purchase order with Halcore Group,
Inc.,d/b/a American Emergency Vehicles,for the manufacture and sale of 20 ambulance vehicles and
accompanying equipment in an amount not to exceed $3,830,000.
FISCAL IMPACT:
Budgeted in FY 2023/24; 100% CCCFPD EMS Transport Fund
BACKGROUND:
On May 12,2020,the Contra Costa County Fire Protection District Board of Directors authorized the Fire
Chief to execute a contract extension to provide emergency ambulance services and a contract amendment and
extension with American Medical Response as the subcontractor for the next five years.A component of this
amendment is for the Fire District to purchase the rolling stock of ambulances for the next five-year term.
Additionally,the District’s contract with the County has maximum age and mileage requirements for
ambulance vehicles.This purchase fulfills this requirement of the amendment.The delivery of 20 ambulances
will be staggered over a period of time as they are completed at the factory.
CONSEQUENCE OF NEGATIVE ACTION:
The District will not be able to acquire new ambulances and remain in compliance with the terms regarding
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maximum age and mileage of the Emergency Ambulance Services contract with the County.
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1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-0404 Name:
Status:Type:Consent Item Passed
File created:In control:1/18/2024 FIRE PROTECTION DISTRICT
On agenda:Final action:2/6/2024 2/6/2024
Title:APPROVE and AUTHORIZE the Fire Chief, or designee, to execute a contract with Ray Klein, Inc.
(dba Professional Credit Service), in an amount not to exceed $500,000 for unpaid and delinquent
account collection services for the period June 1, 2024, to December 31, 2025. (100% CCCFPD EMS
Transport Fund)
Attachments:
Action ByDate Action ResultVer.Tally
approvedFIRE PROTECTION DISTRICT2/6/2024 1 Pass
To:Board of Directors
From:Lewis Broschard, Chief, Contra Costa County Fire Protection District
Report Title:Contract for Collection Agency Services
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Fire Chief,or designee,to execute a contract with Ray Klein,Inc.,d/b/a
Professional Credit Service,in an amount not to exceed $500,000,for the term June 1,2024 to December 31,
2025, for collection agency services. (100% Transport Fund)
FISCAL IMPACT:
The contract is revenue positive to the District.The District pays the contractor a monthly amount representing
fees for collection services.The contractor fee is 18%of monies collected on accounts referred by the District.
The District does not incur any costs for collection efforts.All monies paid to the contractor comes from
collected accounts.
BACKGROUND:
The Contra Costa County Fire Protection District (District)delivers both emergency and non-emergency
medical services within its jurisdiction.These services encompass 911-system emergency ambulance
transports,emergency medical services first response,and inter-facility ambulance transports for both residents
and visitors. The District also assesses charges for the provision of these services.
Insurance payments for ambulance transportation vary by provider type and policy.Insurance companies do not
always cover 100%of the cost of 911 services.Patients may be responsible for copays,deductibles,or the total
cost of services,depending on their health insurance plan.For that reason,the District is seeking a contract
with Ray Klein,Inc.,d/b/a Professional Credit Service,to provide collection services for unpaid and delinquent
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with Ray Klein,Inc.,d/b/a Professional Credit Service,to provide collection services for unpaid and delinquent
account receivables for the Contra Costa County Fire Protection District.
In October 2023,the Fire District initiated a bidding process and received five proposals.Following a thorough
evaluation,the top two companies were selected for interviews based on their qualifications.Professional
Credit Service stood out during the interviews,highlighting their expertise and knowledge in the collections
area, specifically, a distinction that set them apart from the other contenders.
The District began using the services of this contractor on June 1,2018.The contractor is a full-service
collection agency and provides collection services for unpaid and delinquent accounts receivable including
delinquent ambulance and emergency medical services (EMS)bills.This contract will allow a qualified and
experienced full-service collection agency to continue to provide collection services for unpaid and delinquent
account receivables for the District.
CONSEQUENCE OF NEGATIVE ACTION:
The District will not collect on unpaid and delinquent account receivables for medical or other services.
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1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-0405 Name:
Status:Type:Consent Item Passed
File created:In control:1/23/2024 FIRE PROTECTION DISTRICT
On agenda:Final action:2/6/2024 2/6/2024
Title:APPROVE and AUTHORIZE the Auditor-Controller, on behalf of the Fire Chief, to pay the City of
Richmond an amount not to exceed $75,000, for an Advanced Life Support Implementation Study.
(100% CCCFPD EMS Transport Fund)
Attachments:
Action ByDate Action ResultVer.Tally
approvedFIRE PROTECTION DISTRICT2/6/2024 1 Pass
To:Board of Directors
From:Lewis Broschard, Chief, Contra Costa County Fire Protection District
Report Title:ALS Implementation Study - Reimbursement to City of Richmond
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Auditor-Controller,on behalf of the Fire Chief,to make a payment to the
City of Richmond, in an amount not to exceed $75,000, as reimbursement for an ALS Implementation Study.
FISCAL IMPACT:
The cost for the proposed ALS Implementation Study will not exceed $75,000.The funds will be paid from the
Fire District’s EMS Transport Fund.
BACKGROUND:
The Richmond Fire Department (RFD)is one of the few remaining fire departments in the Bay Area Region
that does not provide engine-based first responder EMS services at the Advanced Life Support (ALS)level.
The RFD operates at the Basic Life Support (BLS) first responder level.
Because the RFD currently operates at the BLS level,CCCFPD’s response time requirement is lower within the
city of Richmond in comparison to CCCFPD response time requirements in fire department jurisdictions
operating at the ALS level.Reduction to this standard is a contractual requirement with the County and is a
direct result of the necessity to get ALS services by ambulance to the patient commensurate with the response
time standard in those jurisdictions where the fire department provides ALS with the engine company first
responder level.
The RFD is exploring the requirements for implementing ALS within their department,specifically,as part of
their role as an engine company first responder.If the RFD were to implement ALS efficiencies and increased
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their role as an engine company first responder.If the RFD were to implement ALS efficiencies and increased
levels of EMS provided by their personnel,this would elevate their service level to be commensurate with other
full-time fire departments and fire protection districts within the county.There is a direct benefit to the
community within the city of Richmond,as well as to those communities served by automatic aid agreements,
should the RFD become an ALS provider.
The RFD selected a vendor to perform their study with anticipated costs of less than $75,000.As there is
potential benefit to the District’s emergency ambulance program if the RFD implemented ALS services,the
District’s ambulance transport fund was selected to support the RFD study through a direct reimbursement of
the costs of the study to the City of Richmond, up to a maximum of $75,000.
If this action is approved by the Board of Directors,upon completion of the study and verification of payment
by the City of Richmond to their vendor,the District would be authorized to reimburse the City in an amount
up to $75,000.
CONSEQUENCE OF NEGATIVE ACTION:
If funding for the study is not authorized,it is probable that the City of Richmond will not pursue the study,and
the contractually required reduced standards for response time for the community will remain.Without the
necessary study,the Richmond Fire Department is unable to implement paramedic level emergency medical
services with engine-based first responder as other full-time fire departments within the District currently
deliver.
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1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-0406 Name:
Status:Type:Consent Item Passed
File created:In control:1/24/2024 FIRE PROTECTION DISTRICT
On agenda:Final action:2/6/2024 2/6/2024
Title:APPROVE and AUTHORIZE a $4,150,000 increase in the payment limit of the Master Equity Lease
Agreement between Contra Costa County Fire Protection District and Enterprise FM Trust, from
$4,250,000 to a new payment limit of $8,400,000 and to extend the termination date from March 10,
2024 to March 10, 2029, for the leasing, maintenance, and management of the Fire District's light
vehicle fleet. (100% CCCFPD General Operating Fund)
Attachments:
Action ByDate Action ResultVer.Tally
approvedFIRE PROTECTION DISTRICT2/6/2024 1 Pass
To:Board of Directors
From:Lewis Broschard, Chief, Contra Costa County Fire Protection District
Report Title:Light Vehicle Fleet Leasing, Maintenance, and Management Program
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE a $4,150,000 increase in the payment limit of the Master Equity Lease
Agreement between Contra Costa County Fire Protection District and Enterprise FM Trust, from $4,250,000 to
a new payment limit of $8,400,000 and to extend the termination date from March 10, 2024 to March 10, 2029,
for the leasing, maintenance, and management of the Fire District's light vehicle fleet.
FISCAL IMPACT:
Budgeted. 100% Special District General Operating Fund.
BACKGROUND:
At the March 11, 2014 Board of Supervisors meeting, the Contra Costa County Fire Protection District
(District) received approval to execute a Master Equity Lease Agreement for the period March 11, 2014 to
March 10, 2019, in the amount of $1,750,000, to lease light duty vehicles from Enterprise FM. Since that time
the District has leased approximately 100 light duty vehicles to fulfill emergency response and support
functions, including supply, maintenance, facilities, administration, and fire prevention activities. Leasing has
proven to be operationally efficient and fiscally prudent. As District-owned vehicles come due for replacement,
the District leases rather than purchases vehicles. The result of such action is a reduction in capital outlay, the
deployment of up-to-date vehicles with increased operational efficiency, the reduction of time vehicles spend
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out-of-service for repairs as well as repair costs, and the reduction of time staff must spend on securing vehicles
that meet industry standards for fire district service.
The Master Equity Lease Agreement remains in effect. This action increases the Board-approved payment limit
in anticipation of the District increasing the number of leased vehicles and so that the Auditor-Controller can
continue making monthly lease payments on current and future vehicles.
CONSEQUENCE OF NEGATIVE ACTION:
If this action is not approved,the District may experience challenges in staying compliant with industry
standards for the maintenance of a light fleet and meeting the ongoing demands placed on vehicles in
emergency services and support functions.The District would likely incur increased capital outlay because of
vehicle purchases,a reduction in the efficiency of vehicle operations,an increase in time vehicles spend out of
service for repairs as well as the accordant repair costs,and an increase in time staff must focus on securing
vehicles that meet industry standards for service in a fire protection district.
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1025 ESCOBAR STREET
MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-0407 Name:
Status:Type:Consent Item Passed
File created:In control:1/25/2024 FIRE PROTECTION DISTRICT
On agenda:Final action:2/6/2024 2/6/2024
Title:APPROVE and AUTHORIZE the Purchasing Agent, on behalf of the Fire Chief, to execute a purchase
order with Motorola, in an amount not to exceed $628,000, for the purchase of portable radios. (100%
CCCFPD EMS Transport Fund)
Attachments:
Action ByDate Action ResultVer.Tally
approvedFIRE PROTECTION DISTRICT2/6/2024 1 Pass
To:Board of Directors
From:Lewis Broschard, Chief, Contra Costa County Fire Protection District
Report Title:Purchase of Portable Radios
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, on behalf of the Fire Chief, to execute a purchase order
with Motorola, in an amount not to exceed $628,000, for the purchase of portable radios.
FISCAL IMPACT:
The requested purchase will be funded 100% by the CCCFPD EMS Transport Fund (7040) in an amount not to
exceed $628,000.
BACKGROUND:
The Fire District’s recent attempt to secure grant funds and/or Measure X funds for the replacement of aging
fire radios was unsuccessful. This action authorizes the acquisition of newer model radios, initiating the
replacement of older radios in multiple phases over the next three (3) fiscal years.
Currently, the majority of Fire District personnel, vehicles, and stations are outfitted with radios that are more
than eleven (11) years old. Many of the mobile and portable radios currently in use by our firefighters regularly
present functional limitations, are non-serviceable for repairs, and are all but at the end of their service life.
Using and depending upon the older radios puts our emergency personnel and the community at risk.
CONSEQUENCE OF NEGATIVE ACTION:
If this action is not approved, the Fire District will have to continue the use of radios that have functional
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limitations, are irreparable, and are all but at the end of their service life.
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MARTINEZ, CA 94553CONTRA COSTA COUNTY
Legislation Details (With Text)
File #: Version:124-0408 Name:
Status:Type:Consent Item Passed
File created:In control:1/30/2024 FIRE PROTECTION DISTRICT
On agenda:Final action:2/6/2024 2/6/2024
Title:DENY claim filed by Aaron Devon Washington.
Attachments:
Action ByDate Action ResultVer.Tally
approvedFIRE PROTECTION DISTRICT2/6/2024 1 Pass
To:Board of Directors
From:Monica Nino, County Administrator
Report Title:Claim
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
DENY claim filed by Aaron Devon Washington.
FISCAL IMPACT:
No fiscal impact.
BACKGROUND:
Aaron Devon Washington: Personal injury claim related to vehicle collision in an amount to be determined.
CONSEQUENCE OF NEGATIVE ACTION:
Not acting on the claims could extend the claimants’ time limits to file actions against the County.
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