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Home My WebLink AboutMINUTES - 02241987 - 2.7 TO`i BOARD OF* SUPERVISORS FROM' Phil Batchelor, Contra County Administrator Costa DATE* February 19, 19871, / i f "y ,SUBJECT; SPECIAL DISTRICT AUGMENTATION FUND SUPPLEMENTAL ALLOCATIONS TO FIRE DISTRICTS FOR CAPITAL ITEMS AND REIMBURSEMENT FOR INTER-DISTRICT EQUIPMENT TRANSFERS SPECIFIC REQUEST(S) OR RECOMMENDATIONS ) & BACKGROUND AND JUSTIFICATION RECOMMENDATION• Consider action to be taken related to report from Chief William Maxfield, Chair, Capital Improvements Committee of the County Fire Chiefs' Association, recommending the allocation of funds from the Special District Augmentation Fund (and required appropriation adjustments) to County and Independent Fire Protection Districts in the amount of $2,022,860 for capital expenditures (Categories A & B) and authorize allocation from the Special District Augmentation Fund and required appropriation adjustments in the amount of $8,975 for reimbursement for inter-district equipment transfers. BACKGROUND: On July 22, 1986, and ;August 19, 1986, your Board adopted the final budgets for County fire districts and other special districts and service areas,' respectively, and. approved allocations from the Special District Augmentation Fund in support of the adopted operating budgets. Action on requests for additional allocations for equipment, personnel, construction, and/or relocation of fire stations and the acquisition of land for future fire station sites was deferred pending review of the capital requests by the Capital Improvement Committee of the County Fire Chiefs ' Association. Requests for capital expenditures and new personnel totalled $4. 9 million. There is currently $2.4 million available to fund the $4. 9 million in requests. The subject allocations for capital and inter-district reimbursements will leave a balance of approximately $400,000 in capital funds for emergency capital needs and possible funding of some Category D items identified for further study. In addition to the capital funds, there will be a balance of approximately $1 million in operating funds after allocating funds to- cover the .1 A,st of fire districts salary increases approved by the Board in September 4*'1986. This $1 million balance should be retained for emergency gt)e'rating expenditures and to ' help finance any salary increases approved after January of 1988 . in view, of the continuing substantial demands on the Augmentation Fund, the County Administrator directed the Chiefs ' Capital Improvement Committee to review the requests for capital expenditures and recommend funding for only those items of highest priority. CONTINUED ON ATTACHMENT: X YES SIGNATURE: Com' �,..RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF ARD COMMITTEE APPROVE OTHER 1 SIGNATURE(S): ACTION* OF BOARD ON February 24, 1987 APPROVED AS RECOMMENDED X OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS (ABSENT AND CORRECT COPY OF AN ACTION TAKEN AYES: I, II, III NOES: IV, V AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. cc:.; ATTESTED Auditor-Controller -Ntm _�� County Administrator PHIL BATCHELOR CLERK OF THE BOARD OF County and Independent Fire Districts SUPERVISORS AND COUNTY ADMINISTRATOR '381/7-83 BY 'DEPUTY i i i The Committee met on several occasions to review the capital requests which were submitted by the fire districts in priority order. Members of the Committee also made on-site inspections of facilities and equipment in order to better evaluate the need for the requested items. The requests were reviewed by the Committee and ranked according to importance or urgency. The funding recommendations (Categories A & B) contained in the attached report from the, Committee as outlined more fully in Attachment B were based on the following priority ranking system: Category A - Items related to CAL OSHA requirements, other health and safety considerations and maintenance of equipment and facilities required to prevent further and more costly damage to district property. Category B - Replacement of existing vehicles, equipment or facilities. Category C - Requests for new equipment or additions to facilities. Category D - Items that could be deferred and/or required further study or justification. Category E - Items recommended to be denied and eliminated from future requests. The E category identifies items that, in the opinion of the Committee, are not justified because the requested items were in excess of the reasonable needs of the district. The assignment of items to the E category was generally based on a review of the current complement of equipment of the requesting district in relation to what is commonly found in districts throughout the County. An example of an item in this category might be a request for the replacement of an old second-run vehicle in a district that has relatively new ( late 1970 ' s to early 1980 ' s) first-run vehicles of the same type. In such cases, it is proposed that the older vehicles be replaced by a transfer of a newer and better used vehicle from another district. It should be noted that some of the fire districts are concerned about the level of funding recommended by the Committee. Many of the volunteer districts are not included in the funding recommendations because the requested items fell below the A & B categories. However, some of the requests that would have otherwise been designated A or B were assigned to the E category for the reasons discussed above. It is recommended that the Capital Improvement Committee be requested to continue further dialogue with the fire districts with the objective of reaching mutual agreement and understanding about future capital requests. PB:TMG:gm Attachments " TRA Cps I0UN - CONTRA COSTA' COUNTY CONSOLIDATED FIRE DISTRICT D ST ST FIRE CHIEF ( BOARD OF FIRE COMMISSIONERS William F. Maxfield Albert J. Gray 2010 Geary Road December 29 , 1986 Edward Haynes Pleasant Hill,California 94523-4694 Gary Herr nandez Donald 1. Macintosh TELEPHONE (415) 930-5500 B. Palmer Riedel TO: Phil- Batchelor, County Administrator . FROM: William Maxfield, Fire Chief, Chairman GtZ Capital Improvements Committee Fire Chief Jack Whitener, Bethel Island Fire District Fire Chief Charles Schwab, West County Fire District }: Fire Chief Allen Little, Riverview Fire District Assistant Chief Mel Deardorff San. Ramon Valle Fire f:. , Y SUBJECT: Capital Improvements Committee Funding Recommendations ` for Fiscal Year 1986-87 a,r , Pursuant to direction from the Board of Supervisors and your office, the Capital Improvements Committee (CIC) of the Contra Costa County Fire Chiefs Association met a number of times to discuss and evaluate the $4 , 867 ,640 capital requests submitted by the Fire Districts for Fiscal Year 1986-87. Members of the CIC Committee also made on-site inspections of facilities and equipment in order to evaluate respective capital requests. Our recommendations are listed in the attached s.- capital documents. These attachments summarize each district' s 1986-87 capital requests and the CIC' s recommendation. The $4 , 867, 640 capital requests were in the following categories: • Vehicle Replacements and Additions - $ 3 , 126 , 545 OSHA Equipment - 30, 600 f Communications Equipment - 232 , 365 Firefighting/Emergency Medical Equipment - 66,710 • Building, Grounds & Vehicle Maintenance - 215, 505 • Training Aids & Office Equipment e 123 ,141 • New Construction & Additions to Existing Buildings - 202 ,000 • Future Fire Station Sites - 680, 000 • New Personnel _ 190 ,774 ;.•_ - —y�r �r-s+�'^^ �» - -e^s-x -cam -� -n;., Serving the communities of Gayton, Concord, Lafayette, Martinez, Pleasant Hill, Walnut Creek, and some unincorporated County areas -2 I It is our understanding there currently exists approximately $2.2 million available in the capital side of the Fire District' s allocation of the Special District Augmentation Fund. Inasmuch as the capital requests far exceed the limited funds available, we asked the Fire Districts to provide priority lists of their capital needs as well as documented price information. These capital needs do not include new construction or additions to existing buildings, future fire station sites or newlpersonnel, but only replacement of existing equipment or maintenance items. In the review process, we assigned the capital requests to the following categories: • Category A - Cal OSHA, Health & Safety, Maintenance of Existing Equipment and Facilities to prevent additional damage • Category B - Rep!lace existing vehicles, equipment or facilities • Category C - New Request and/or Additions • Category D - Items requiring further study and/or justification • Category E - Items to be eliminated from copsideration. Categories A and B totalled $2,022,860. In view of the limited amount of money available for capital expendi- tures, our Committee recommends funding be limited, at this time, to Categories A and B for a total of $2,022,860. This recommendation leaves an unmet need of $2,844,780. WM:ps Attachments cc: All Fire Districts CIC Committee Members Fire Chief Jack Whitener, Bethel Island Fire District Fire Chief Charles Schwab, West County Fire District Fire Chief Allen Little, Riverview Fire District Assistant Chief Mel Deardorff, San Ramon Valley Fire District Attachment A• FIRE DISTRICT CAPITAL OUTLAY REQUEST/RECOMMENDED APPROVAL - 86/87 CONTRA COSTA COUNTY FIRE CHIEFS ASSOCIATION CAPITAL IMPROVEMENT COMMITTEE j CHIEFS COMMITTEE DISTRICT TOTAL 86/87 REQUEST RECOMMENDATION i Bethel Island i $ 156,100.00 $ 18,850 . 00 Byron ! 61685. 00 -0- Consolidated 1,539, 308.00 1,516,193 .00 Crockett 338,400. 00 -0- East Diablo 383 ,800 . 00 -0- Moraga 208 ,300 . 00 46,800. 00 Oakley 213,150.00 -0- Orinda 29,200 . 00 29,200. 00 Pinole -0- -0- Riverview 1,320,674. 00 317,200. 00 Rodeo/Hercules 357,478. 00 24,110 . 00 San Ramon Valley -0- -0- Tassajara 250,545 . 00 8 , 507. 00 West County 64,000 .00 62,000. 00 TOTAL $ 4,867,640.00 $ 2,022,860.00 i i i ATTACHMENT B FIRE DISTRICT CAPITAL RECOMMENDATIONS Bethel Island I Category A Items: i i None Category B Items: 3 Chairs 1,500 1 Air conditioner 600 1 Refrigerator 750 1 Pickup 3/4 tone, 4wd with emergency response equipment 16,000 Total $18,850 Byron Category A and B Items: None 0 Consolidated Category A Items: Repave, repair and seal coat asphalt area at training 9,950 Retrofit Optical Emitter Systems 50,000 Repave, repair and seal coat asphalt area at Apparatus Shop 9,950 Repave, repair and seal coat asphalt area behind Station 10 . 6,700 Total $76,600 Category B Items: 4 Fire Engine, 1500 GPM, diesel engine, 500 gallon tank, automatic transmission; replacements, 720, 000 4 Onan diesel generators, 3 KW 16, 000 8 Mobile Radios, low band; replacements 21,600 6 Portable radios, low band, 6 channel; replacements 13,800 3 Onan diesel generators, 3 KW 12,000 Consolidated (Continued) Category B Items: (Continued) 1 Heavy Duty "Blazer" type vehicle; replacement 18,000 9 Sedans for Fire Prevention Bureau, Training and Staff; replacements 117,000 1 Onan diesel generator, 6KW; replacement 5,750 3 Wildland Fire Engines, off-road 4X4, 500+ gallon tank, diesel engine, automatic transmission, 1000 GPM; replacements 465,000 2 Multiplex Channels; replacements 5, 000 Mobile radios, high band, White channel, replacements 13,500 1 Heavy Duty Pick-up, 3/4 ton; replacement 17 ,000 1 Electronic lettering machine; replacement 2,100 1 Paper shredder; replacement 2,148 1 Dispatcher chair; replacement 700 Repaint both training buildings and the mock-up buildings 9,995 Total $1,439, 593 Grand Total $1,516,193 Crocket-Carquinez Category A and B Items: None 0 East Diablo Category A and B Items: None 0 Moraga Category A Items: 1 Opticom 10,000 Total $10,000 I i Mora a (Continued) Category B Items: 1 Power wagon 30,000 1 Recording Anne 1,400 2 Low Band 8 Channel Mobile Radios 5,400 Total $36,800 Grand Total $46,800 Oakley v Category A & B Items: None 0 Orinda Category A Items: None Category B Items: 1 Wildland Firefighting Vehicle, 1 ton, 4X4 Chevrolet or equal, 11,000# GVW package as per our previous specification of 1982 23 , 000 1 Radio, Mobile, Motorla, Syntor-X Low Band as per previous orders 2,300 1 Radio, Mobile, Motorola Syntor-X High Band as per previous orders 2,300 1 Radio, Portable, Motorola, MT-500 Low Band 1,600 as per previous orders Total $29,200 Pinole i No Request I i Riverview Category A Items: f None i i Riverview (Continued) Category B Items: 2 Power wagons 130,000 1 Water tender 120,000 2 Pickups and 1 Sedan 35,000 1 A.P.U. I 5,400 1 Engine Analyzer 4,800 3 Resuscitator 1,500 1 Heat & A/C Admin. Bldg. 12,000 1 Heat & A/C Station 84 8,500 Total $317,200 Rodeo-Hercules Category A Items: 1 Ventilation Fan for Apparatus Room 1, 500 Total $1, 500 Category B Items: 1 Emergency Station Generator plus installation labor 22,610 Total $22,610 Grand Total $24,110 San Ramon Valley None Requested Tassajara Category A Items: None Tassajara (Continued) i Category B Items: i CAD system purchase & installation 8,100 Current Crystal change over 5,900 Total $14,000 Less Base station funds -5,492 . 50 Approximate Additional funding $8, 507 . 50 West County Category A Items: None Category B Items: 1 Grass Rig 35, 000 1 Administrative Automobile 12, 000 1 Pickup Truck 15,000 Total $62, 000 i I I THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY Adopted this Order on February 24, 1987 by the following vote: AYES: Supervisors Powers, Fanden, Schroder, Torlakson, McPeak NOES: None ABSENT: None ABSTAIN: None SUBJECT: Review of Process of Allocating Special District Allocation Funds In its review of the recommendations of the Capital Improvements Committee of the County Fire Chiefs ' Association, the Board received comments from Robert Eason, (representing United Professional Firefighters, Local 1230) , relative to the procedure utilized in determining allocation of funds from the Special District Augmentation Fund (SDAF) for capital items for fire districts. On recommendation of Supervisor Torlakson, IT IS BY THE BOARD ORDERED that this matter is REFERRED to the Finance Committee for review and development of the process for allocation of the 1987-1988 Special District Augmentation Funds for fire service needs. cc: Finance Committee County Administrator Auditor-Controller 1 hereby certify that thM is a true aedeorrect copy of ar,ictie: 44:en and entered on the minutes of the Board of Superiisors on the date shown. PHIL BATCHELOR, C ;.r;:of the Board of Supervl=s and Cou n!y Administrator By , Deputy