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HomeMy WebLinkAboutMINUTES - 08082023 - BOS Complete Min PktCALENDAR FOR THE BOARD OF SUPERVISORS CONTRA COSTA COUNTY AND FOR SPECIAL DISTRICTS, AGENCIES, AND AUTHORITIES GOVERNED BY THE BOARD BOARD CHAMBERS, ADMINISTRATION BUILDING, 1025 ESCOBAR STREET MARTINEZ, CALIFORNIA 94553-1229 JOHN GIOIA, CHAIR, 1ST DISTRICT FEDERAL D. GLOVER, VICE CHAIR, 5TH DISTRICT CANDACE ANDERSEN, 2ND DISTRICT DIANE BURGIS, 3RD DISTRICT KEN CARLSON, 4TH DISTRICT MONICA NINO, CLERK OF THE BOARD AND COUNTY ADMINISTRATOR, (925) 655-2075 PERSONS WHO WISH TO ADDRESS THE BOARD DURING PUBLIC COMMENT OR WITH RESPECT TO AN ITEM THAT IS ON THE AGENDA, MAY BE LIMITED TO TWO (2) MINUTES. A LUNCH BREAK MAY BE CALLED AT THE DISCRETION OF THE BOARD CHAIR. The Board meeting will be accessible in-person, via television, and via live-streaming to all members of the public. Board meetings are televised live on Comcast Cable 27, ATT/U-Verse Channel 99, and WAVE Channel 32, and can be seen live online at www.contracosta.ca.gov. Persons who wish to address the board during public comment or with respect to an item on the agenda may comment in person or may call in during the meeting by dialing 888-278-0254 followed by the access code 843298#. A caller should indicate they wish to speak on an agenda item, by pushing "#2" on their phone. Access via Zoom is also available using the following link: https://cccounty-us.zoom.us/j/87344719204 . Those participating via Zoom should indicate they wish to speak on an agenda item by using the “raise your hand” feature in the Zoom app. To provide contact information, please contact Clerk of the Board at clerkoftheboard@cob.cccounty.us or call 925-655-2000. Meetings of the Board are closed-captioned in real time. Public comment generally will be limited to two minutes. Your patience is appreciated. A Spanish language interpreter is available to assist Spanish-speaking callers. A lunch break or closed session may be called at the discretion of the Board Chair. Staff reports related to open session items on the agenda are also accessible online at www.contracosta.ca.gov. ANNOTATED AGENDA & MINUTES August 8, 2023            9:00 A.M. Convene, call to order and opening ceremonies. Closed Session A. CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code § 54957.6) 1. Agency Negotiators: Monica Nino. Employee Organizations: Public Employees Union, Local 1; AFSCME Locals 512 and 2700; California Nurses Assn.; SEIU Locals 1021 and 2015; District Attorney Investigators’ Assn.; Deputy Sheriffs Assn.; United Prof. Firefighters I.A.F.F., Local 1230; Physicians’ & Dentists’ Org. of Contra Costa; Western Council of Engineers; United Chief Officers Assn.; Contra Costa County Defenders Assn.; Contra Costa County Deputy District Attorneys’ Assn.; Prof. & Tech. Engineers IFPTE, Local 21; and Teamsters Local 856. 2. Agency Negotiators: Monica Nino. Unrepresented Employees: All unrepresented employees. Inspirational Thought- “Don’t ever think that just because you do things differently, you’re wrong.”— Gail Tsukiyama, Bestselling Author and El Cerrito High School Graduate Present: John Gioia, District I Supervisor; Candace Andersen, District II Supervisor; Diane Burgis, District III Supervisor; Ken Carlson, District IV Supervisor; Federal D. Glover, District V Supervisor Staff Present:Monica Nino, County Administrator Thomas Geiger, County Counsel  There were no announcements from Closed Session.   CONSIDER CONSENT ITEMS (Items listed as C.1 through C.69 on the following agenda) – Items are subject to removal from Consent Calendar by request of any Supervisor. Items removed from the Consent Calendar will be considered with the Discussion Items.   DISCUSSION ITEMS   D.1 RECEIVE the Employment and Human Services Department, Children and Family Services Bureau Comprehensive Prevention Plan Presentation. (Kathy Marsh and Alysia Dellaserra, Employment and Human Services Department; Kiki Farris, Probation Department)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Ken Carlson, District V Supervisor Federal D. Glover D.2 Acting as the governing board of the Wiedemann Ranch Geological Hazard Abatement District (GHAD), CONSIDER adopting Resolution No. 2023/04 approving the Magee Preserve Development Revised Plan of Control dated July 17, 2023, and hear any written objections thereto. (Patricia Curtain, GHAD Attorney)       RECEIVED the report on the Revised Plan of Control for the Magee Preserve Development.    AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Ken Carlson, District V Supervisor Federal D. Glover D. 3 CONSIDER Consent Items previously removed.    There were no items removed for discussion.   D. 4 PUBLIC COMMENT (2 Minutes/Speaker)    There were no requests to speak at public comment. Written commentary on volunteers performing trap-neuter-release of cats in Contra Costa County was provided by Kathy Gleason (attached).   D. 5 CONSIDER reports of Board members.    Supervisor Burgis was able to spend time with residents in Antioch, Brentwood and Oakley on National Night Out. She commends the great police chiefs and sends best wishes to Chief Ford from Antioch on his retirement.   ADJOURN    Adjourned today's meeting at 10:38 a.m.     CONSENT ITEMS   Road and Transportation   C. 1 ACCEPT the 2023 Semi-Annual Report of Real Estate Acquisition Acceptances dated January 1, 2023, through June 30, 2023, approved by the Public Works Director as submitted, Concord, Clayton, Martinez, Pittsburg, and Rodeo areas. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Ken Carlson, District V Supervisor Federal D. Glover C. 2 ADOPT Resolution No. 2023/515 approving and authorizing the Public Works Director, or designee, to fully close all of North Gate Road on March 2, 2024, intermittently from 6:00 a.m. through 11:00 a.m., for the purpose of a running road race, Walnut Creek area. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Ken Carlson, District V Supervisor Federal D. Glover Geologic Hazard Abatement Districts   C. 3 Acting as the governing board of the Wiedemann Ranch Geological Hazard Abatement District(GHAD), ADOPT Resolution No. 2023/05 to APPROVE Wiedemann Ranch GHAD Magee Preserve Development Engineer’s Report dated July 19, 2023, DECLARE the GHAD’s intent to order an assessment for the Magee Preserve Development, and SET a public hearing date 45 days after notice is provided to consider the proposed assessment and any protests thereto.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Ken Carlson, District V Supervisor Federal D. Glover Claims, Collections & Litigation   C. 4 DENY claims filed by Robert Alley, Alice and Walter Burns, Reigh Louie Fiesta, Arthur and Melissa Mayfield, Andrea Renzulli, Christian Rutledge, Subro Claims on behalf of Geico Insurance, a subrogee of Paula Carrol Moore, Vasona Management, Inc., and 3150 Garrity Way, DE, LLC.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Ken Carlson, District V Supervisor Federal D. Glover Statutory Actions   C. 5 ACCEPT Board members meeting reports for June 2023.      AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Ken Carlson, District V Supervisor Federal D. Glover Honors & Proclamations   C. 6 ADOPT Resolution No. 2023/518 honoring Guita Bahramipour for her 12 years of volunteer service to Contra Costa County, as recommended by Supervisor Andersen.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane  AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Ken Carlson, District V Supervisor Federal D. Glover Ordinances   C. 7 ADOPT Ordinance No. 2023-15, amending the Disaster Council and Emergency Services Ordinance to revise the membership of the County Emergency Services Policy Board and update continuity of County government provisions. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Ken Carlson, District V Supervisor Federal D. Glover Appointments & Resignations   C. 8 ACCEPT the resignation of Jerry Kidd from the Appointee 3 Seat on the County Service Area P-2A Citizens Advisory Committee for a term ending December 31, 2023, and DIRECT the Clerk of the Board to post the vacancy, as recommended by Supervisor Andersen.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Ken Carlson, District V Supervisor Federal D. Glover C. 9 ACCEPT the resignation of Skyelar Cribbs, DECLARE a vacancy in the District 3, Seat 2 on the Mental Health Commission for a term ending June 30, 2025, and DIRECT the Clerk of the Board to post the vacancy, as recommended by Supervisor Burgis.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Ken Carlson, District V Supervisor Federal D. Glover Appropriation Adjustments   C. 10 APPROVE Fiscal Year 2023-24 Appropriation Adjustment No. BDA-23-00231 authorizing revenue appropriations in the amount of $225,941 to fund three Probation Community Associate positions. (100% State Community Corrections Performance Incentives Act)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Ken Carlson, District V Supervisor Federal D. Glover Personnel Actions   C. 11 ADOPT Position Adjustment Resolution No. 26071 to establish the Probation Community Associate - Project (represented) classification and add three positions in the Probation Department. (100% State Community Corrections Performance Incentives Act)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Ken Carlson, District V Supervisor Federal D. Glover C. 12 ADOPT Position Adjustment Resolution No. 26169 to cancel one Elections Outreach Coordinator position (represented) and add one Elections Services Supervisor position (represented) in the Clerk-Recorder-Elections Department. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Ken Carlson, District V Supervisor Federal D. Glover C. 13 ADOPT Position Adjustment Resolution No. 26167 to reclassify position #18666 and its incumbent from Institutional Services Worker - Generalist (represented) to Food Service Worker - Generalist (represented) in the Health Services Department. (Cost neutral)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Ken Carlson, District V Supervisor Federal D. Glover Leases   C. 14 ACCEPT the 2023 Semi-Annual Report of Real Estate Delegation of Leases and Licenses dated January 1, 2023, through June 30, 2023, as recommended by the Public Works Director, Countywide. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Ken Carlson, District V Supervisor Federal D. Glover C. 15 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a month-to-month rental agreement between the County, as landlord, and New Horizons Career Development Center, as tenant, for approximately 2,400 square feet of office space located at 199 Parker Avenue in Rodeo, at a rent of $2,800 per month. (100% General Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Ken Carlson, District V Supervisor Federal D. Glover Grants & Contracts   APPROVE and AUTHORIZE execution of agreements between the County and the following agencies for receipt of fund and/or services:   C. 16 APPROVE and AUTHORIZE the Health Services Director to execute a grant amendment with the Bay Area Air Quality Management District, to allow contractor to purchase additional air filtration units and air filter replacements and increase spending for this purchase by $38,000 to a new amount not to exceed $68,000 for the County's Asthma Trigger Reduction Program with no change in the term of December 1, 2022 through April 30, 2024. (No County match)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Ken Carlson, District V Supervisor Federal D. Glover C. 17 RATIFY the Employment and Human Services Director’s execution, on behalf of the Workforce Development Board of Contra Costa County, of Agreement No. M87984-7120 to accept funding in an amount not to exceed $1,300,000 to provide workforce training services for the period January 1, 2023, through October 31, 2025. (100% State)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Ken Carlson, District V Supervisor Federal D. Glover C. 18 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to apply for and accept funds in an amount not to exceed $1,300,000 from the Child and Adult Care Food Program Day Center sponsorship grant in the California Department of Education to provide daily nutritious and healthy snacks, for the period October 1, 2023 through September 30, 2024. (65% State, 35% Federal)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Ken Carlson, District V Supervisor Federal D. Glover C. 19 APPROVE and AUTHORIZE the Public Works Director, or designee, to submit a Subregional    C. 19 APPROVE and AUTHORIZE the Public Works Director, or designee, to submit a Subregional Transportation Mitigation Program grant application to the Western Contra Costa Transportation Advisory Committee for the San Pablo Avenue Complete Streets/Bay Trail Gap Closure Project, Rodeo and Crockett areas. (77% Federal Funds, 11% Regional Funds, 12% Local Road Funds)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Ken Carlson, District V Supervisor Federal D. Glover C. 20 ADOPT Resolution No. 2023/517 to approve and authorize the Employment and Human Services Director, or designee, to execute a contract amendment with the California Department of Community Services and Development to increase funding by $8,821 for a total amount not to exceed $936,015 for Community Services Block Grant program services with no change to the period January 1, 2023 through May 31, 2024. (100% Federal)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Ken Carlson, District V Supervisor Federal D. Glover C. 21 APPROVE and AUTHORIZE the Chief Information Officer, or designee, to execute a contract amendment with the East Bay Regional Communications System Authority to increase the payment limit payable to the County by $1,088,000 to a new payment limit of $3,378,000 and extend the term through June 30, 2026, for telecommunications services. (100% General Fund Revenue)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Ken Carlson, District V Supervisor Federal D. Glover APPROVE and AUTHORIZE execution of agreement between the County and the following parties as noted for the purchase of equipment and/or services:   C. 22 APPROVE and AUTHORIZE the Auditor-Controller to issue a payment, on behalf of the Contra Costa County Fire Protection District, to the State of California Department of Health Care Services in an amount not to exceed $2,767,911 for the Public Provider Ground Emergency Medical Transport Intergovernmental Transfer program for ambulance transports provided by the District during May 2023 through August 2023; and AUTHORIZE the Fire Chief, or designee, to execute and submit the required Intergovernmental Transfer Certification Form. (100% Medi-Cal)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Ken Carlson, District V Supervisor Federal D. Glover C. 23 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with Summit Building Services, Inc., in an amount not to exceed $625,000 to provide custodial services at Community Services Bureau facilities, for the period August 1, 2023 to July 31, 2024. (76% State, 24% Federal)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Ken Carlson, District V Supervisor Federal D. Glover C. 24 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with ImageTrend LLC, effective September 1, 2023, to increase the payment limit by $47,056 to a new payment limit of $237,056 for additional hosted software and services with no change in the term of July 1, 2022 through June 30, 2025. (100% Measure H Funds)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Ken Carlson, District V Supervisor Federal D. Glover C. 25 APPROVE and AUTHORIZE the Conservation and Development Director or designee to execute, on behalf    C. 25 APPROVE and AUTHORIZE the Conservation and Development Director or designee to execute, on behalf of the County and the Contra Costa County Water Agency, a contract amendment with Exponent, Inc., to extend the term from December 31, 2023 through December 31, 2024 and increase the payment limit by $50,000 to a new payment limit of $100,000 to provide water resources consulting connected with the State of California’s Delta Conveyance Project. (100% Water Agency funds)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Ken Carlson, District V Supervisor Federal D. Glover C. 26 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Suncrest Hospice San Jose, LLC, in an amount not to exceed $900,000 to provide hospice services for Contra Costa Health Plan members for the period December 1, 2023 through November 30, 2026. (100% Contra Costa Health Plan Enterprise Fund II)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Ken Carlson, District V Supervisor Federal D. Glover C. 27 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with Larson Valuation LLC, effective August 8, 2023, to increase the payment limit by $375,000 to a new payment limit of $574,000 and extend the term through May 31, 2026, for continued on-call appraisal services, Countywide. (100% User Departments)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Ken Carlson, District V Supervisor Federal D. Glover C. 28 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract amendment with Planet Technologies, Inc. to extend the term from August 1, 2023 to December 31, 2023, with no change to the payment limit of $328,000 to upgrade the department-wide communication system known as STARS (Shared Text Automated Retrieval System). (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Ken Carlson, District V Supervisor Federal D. Glover C. 29 APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Public Works Director, a purchase order amendment with Southland Envelope to increase the payment limit by $150,000 to a new payment limit of $349,990 and extend the term through June 30, 2024, for miscellaneous envelopes as needed by Contra Costa County Print and Mail Services, Countywide. (100% User Departments)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Ken Carlson, District V Supervisor Federal D. Glover C. 30 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with University of California San Francisco (dba UCSF Medical Center), in an amount not to exceed $25,000 to provide outside laboratory testing services for Contra Costa Regional Medical Center and Health Centers for the period August 1, 2023 through July 31, 2024. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Ken Carlson, District V Supervisor Federal D. Glover C. 31 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Shield-California Health Care Center, Inc., in an amount not to exceed $7,500,000 to provide durable medical equipment services and enteral nutritional supplies to Contra Costa Health Plan members for the period November 1, 2023 through October 31, 2026. (100% Contra Costa Health Plan Enterprise Fund II)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Ken Carlson, District V Supervisor Federal D. Glover C. 32 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Steven A.   C. 32 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Steven A. Harrison, M.D., A Professional Corporation, in an amount not to exceed $1,125,000 to provide ophthalmology services to Contra Costa Health Plan members for the period December 1, 2023 through November 30, 2026. (100% Contra Costa Health Plan Enterprise Fund II)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Ken Carlson, District V Supervisor Federal D. Glover C. 33 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a participation agreement with the California Mental Health Services Authority, in an amount not to exceed $398,419 to participate in the Psychiatric Inpatient Concurrent Review project for the period August 1, 2023 through December 31, 2024. (100% Mental Health Realignment)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Ken Carlson, District V Supervisor Federal D. Glover C. 34 APPROVE and AUTHORIZE the Animal Services Director, or designee, to execute a contract amendment with Dr. Anthony Wong, DVM, increasing the payment limit by $105,000 to a new payment limit of $200,000, and extending the term through June 30, 2024, for continued shelter veterinarian services. (100% General Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Ken Carlson, District V Supervisor Federal D. Glover C. 35 APPROVE and AUTHORIZE the Animal Services Director, or designee, to execute a contract amendment with Dr. Marcia Patchett, DVM, increasing the payment limit by $150,000 to a new payment limit of $245,000, and extending the term through June 30, 2024, for continued shelter veterinarian services. (100% General Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Ken Carlson, District V Supervisor Federal D. Glover C. 36 APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Health Services Director, an amendment to purchase order #24742 with Linde Gas & Equipment Inc., to increase the payment limit by $135,000 to a new payment limit of $332,572 for the purchase of additional cylinder gas for the Contra Costa Regional Medical Center and Contra Costa Health Centers with no change in the term of September 1, 2019 through August 31, 2024. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Ken Carlson, District V Supervisor Federal D. Glover C. 37 APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Health Services Director, an amendment to purchase order #25135 with Linde Gas & Equipment Inc., to increase the payment limit by $42,838 to a new payment limit of $225,001 for the purchase of additional bulk medical oxygen for the Contra Costa Regional Medical Center and Contra Costa Health Centers with no change in the term September 1, 2020 through August 31, 2025. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Ken Carlson, District V Supervisor Federal D. Glover C. 38 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Neil Sachs, M.D., in an amount not to exceed $241,613 to provide outpatient psychiatric care services to mentally ill adults in West Contra Costa County for the period October 1, 2023 through September 30, 2024. (100% Mental Health Realignment)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Ken Carlson, District V Supervisor Federal D. Glover C. 39 APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Health Services    C. 39 APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Health Services Director, a purchase order with Sleep and Brain Inc., in an amount not to exceed $507,400 for the purchase of home sleep study devices for Contra Costa Regional Medical Center and Health Centers for the period from October 1, 2023 through September 30, 2024. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Ken Carlson, District V Supervisor Federal D. Glover C. 40 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment/extension with Symphony Performance Health, Inc., to increase the payment limit by $25,000 to a new payment limit of $50,000 and extend the term from August 15, 2023 to August 15, 2025 for additional software license maintenance and services. (100% Contra Costa Health Plan Enterprise Fund II)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Ken Carlson, District V Supervisor Federal D. Glover C. 41 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Lifesavers Transportation LLC, in an amount not to exceed $300,000 to provide non-emergency medical transportation services to Contra Costa Health Plan Medi-Cal members for the period August 1, 2023 through July 31, 2025. (100% Contra Costa Health Plan Enterprise Fund II)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Ken Carlson, District V Supervisor Federal D. Glover C. 42 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Building Therapies LLC, in an amount not to exceed $300,000 to provide behavioral health treatment – applied behavioral analysis services to Contra Costa Health Plan members and county recipients for the period August 1, 2023 through July 31, 2025. (100% Contra Costa Health Plan Enterprise Fund II)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Ken Carlson, District V Supervisor Federal D. Glover C. 43 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Eagle Ambulance, in an amount not to exceed $300,000 to provide non-emergency medical transportation services for Contra Costa Health Plan Medi-Cal members for the period August 1, 2023 through July 31, 2025. (100% Contra Costa Health Plan Enterprise Fund II)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Ken Carlson, District V Supervisor Federal D. Glover C. 44 APPROVE and AUTHORIZE the Auditor-Controller, or designee, to pay an amount not to exceed $49,912 to Rincon Consultants, Inc., for consulting services rendered to the Department of Conservation and Development during the period April 1 through July 31, 2023 related to the feasibility study for sequestering carbon in the different land uses in Contra Costa County, as recommended by the Conservation and Development Director. (100% General Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Ken Carlson, District V Supervisor Federal D. Glover C. 45 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Juan R. Sequeira, M.D., in an amount not to exceed $450,000 to provide primary care medical services to Contra Costa Health Plan members for the period December 1, 2023 through November 30, 2026. (100% Contra Costa Health Plan Enterprise Fund II)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Ken Carlson, District V Supervisor Federal D. Glover C. 46 Acting as the governing board of the Contra Costa County Fire Protection District (CCCFPD), APPROVE    C. 46 Acting as the governing board of the Contra Costa County Fire Protection District (CCCFPD), APPROVE and AUTHORIZE the Fire Chief, or designee, to execute an agreement with ECS Imaging, Inc., in an amount not to exceed $55,000, for the migration and maintenance of the CCCFPD's laserfiche data, for the period August 15, 2023 through June 30, 2028. (100% CCCFPD General Operating Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Ken Carlson, District V Supervisor Federal D. Glover C. 47 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Jee Hyun Guss, M.D., in an amount not to exceed $288,288 to provide outpatient psychiatric services for patients in Central Contra Costa County for the period September 1, 2023 through August 31, 2024. (100% Mental Health Realignment)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Ken Carlson, District V Supervisor Federal D. Glover C. 48 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with PH Senior Care, LLC (dba Pleasant Hill Manor), effective August 1, 2023, to increase the payment limit by $55,700 to a new payment limit of $1,125,140, to provide additional augmented board and care services for mentally ill older adults with no change in the term of December 1, 2022 through November 30, 2023. (84% Mental Health Realignment, 11% Mental Health Services Act, 5% County General Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Ken Carlson, District V Supervisor Federal D. Glover C. 49 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with JVTCM Care, LLC, in an amount not to exceed $294,864 to provide augmented board and care services for Contra Costa County patients for the period August 1, 2023 through July 31, 2024. (100% Mental Health Realignment)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Ken Carlson, District V Supervisor Federal D. Glover C. 50 Acting as the governing board of the Contra Costa County Fire Protection District, APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Fire Chief, a purchase order with Stryker in an amount not to exceed $587,000, for the purchase of fifteen LifePak defibrillators and accompanying equipment. (100% CCCFPD EMS Transport Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Ken Carlson, District V Supervisor Federal D. Glover C. 51 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County a contract with Royal Ambulance, Inc., in an amount not to exceed $500,000 to provide non-emergency medical transportation services for Contra Costa Health Plan members for the period August 1, 2023 through July 31, 2025. (100% Contra Costa Health Plan Enterprise Fund II)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Ken Carlson, District V Supervisor Federal D. Glover C. 52 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Shelter, Inc., in an amount not to exceed $9,030,382 to provide housing assistance to seriously and persistently mentally ill youth and adults for the period July 1, 2023 through June 30, 2026. (100% Mental Health Services Act)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Ken Carlson, District V Supervisor Federal D. Glover C. 53 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Sharjo,   C. 53 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Sharjo, LLC (dba Servicemaster Restoration Services & Servicemaster Recovery Management) in an amount not to exceed $300,000 to provide emergency restoration services at Contra Costa Regional Medical Center and Health Centers for the period November 1, 2023 through October 31, 2026. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Ken Carlson, District V Supervisor Federal D. Glover C. 54 APPROVE and AUTHORIZE the Animal Services Director, or designee, to execute a contract amendment with Sage Veterinary Centers, L.P. to increase the payment limit by $66,000 to a new payment limit of $216,000 and extend the term through June 30, 2024 for continued shelter veterinarian services. (100% General Fund)       RELISTED to a future date uncertain.   C. 55 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Philip R. Mill, OD and Michael D. Sutton, OD, Inc., A Professional Corporation, in an amount not to exceed $300,000 to provide optometry services to Contra Costa Health Plan members for the period November 1, 2023 through October 31, 2026. (100% Contra Costa Health Plan Enterprise Fund II).       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Ken Carlson, District V Supervisor Federal D. Glover C. 56 APPROVE and AUTHORIZE the Director of Risk Management, or designee, to execute a contract with Milliman, Inc. in an amount not to exceed $50,000 to provide actuarial services of self-funded workers' compensation, general liability and medical malpractice programs for the period of July 1, 2023 through June 30, 2024. (100% General Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Ken Carlson, District V Supervisor Federal D. Glover C. 57 Acting as the governing board of the Contra Costa County Fire Protection District (CCCFPD), RECEIVE report of the CCCFPD account balance write-offs in emergency ambulance services fees and charges totaling up to $400,005 for the period January 1, 2023 through June 30, 2023. (100% CCCFPD EMS Transport Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Ken Carlson, District V Supervisor Federal D. Glover  AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Ken Carlson, District V Supervisor Federal D. Glover C. 58 APPROVE and AUTHORIZE the County Administrator, or designee, to execute a change order to increase the payment limit by $1.4 million dollars, to a new payment limit of $64,738,551 with Webcor Construction L.P., a Delaware Limited Partnership, to cover the increased cost from design changes requested by the departments who will occupy the new building at 1026 Escobar Street, and final costs of the relocation of the emergency responder network antennas previously mounted on the demolished tower. (100% General Fund Capital Reserves)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Ken Carlson, District V Supervisor Federal D. Glover Other Actions   C. 59 ACCEPT the fiscal year 2022/23 4th Quarter report on American Rescue Plan Act (ARPA) and Infrastructure, Investment and Jobs Act (IIJA) funding to Contra Costa County and take related actions, as recommended by the County Administrator. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Ken Carlson, District V Supervisor Federal D. Glover C. 60 AUTHORIZE initiation of a General Plan amendment process to consider changing the General Plan land use designation from "Appian Way General Mixed-Use" (M-11) to "Multiple-Family Residential-Medium Density" (MM) for an approximately 30,750 square-foot parcel located at 4301 Appian Way in El Sobrante, Assessor's Parcel No. 425-142-030, as recommended by the Conservation and Development Director. (100% Application fees)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Ken Carlson, District V Supervisor Federal D. Glover C. 61 APPROVE and AUTHORIZE the Auditor-Controller, or designee, to pay $130,000 to Shelter, Inc., for the provision of housing assistance to seriously and persistently mentally ill youth and adults for the period of June 2023 through July 2023, as recommended by the Health Services Director. (100% Mental Health Services Act)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Ken Carlson, District V Supervisor Federal D. Glover C. 62 APPROVE and AUTHORIZE the County Clerk-Recorder, or designee, to execute a one-day use permit with the State of California Department of Parks and Recreation for the use of the Mount Diablo Summit Observation Deck to conduct civil wedding ceremonies on September 8, 2023. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Ken Carlson, District V Supervisor Federal D. Glover C. 63 APPROVE the Notice of Intention to Purchase Real Property located at 2523 El Portal Drive, San Pablo, for the sum of $3,445,000, setting September 12, 2023, at 9:00 a.m. as the time to consider consummation of the purchase, and directing the Public Works Director to publish notice of the acquisition pursuant to Government Code Section 6063, as recommended by the Health Services Director. (100% Mental Health Services Act Funds)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Ken Carlson, District V Supervisor Federal D. Glover C. 64 ADOPT Resolution No.2023/519 conditionally providing for the issuance of revenue bonds in an aggregate amount not to exceed $58,3000,000 to finance the acquisition and construction of Mayfair Affordable, a 69-unit multifamily residential rental housing development, located at 11690 San Pablo Ave, El Cerrito, CA, and approving related actions, as recommended by the Conservation and Development Director. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Ken Carlson, District V Supervisor Federal D. Glover C. 65 ADOPT report prepared by the Conservation and Development Department as the Board of Supervisors' response to Contra Costa Civil Grand Jury Report No. 2302, entitled “The Long Wait for Agricultural Contract Approval in Contra Costa County”, and DIRECT the Clerk of the Board to transmit the Board's response to the Superior Court no later than August 13, 2023, as recommended by the County Administrator.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Ken Carlson, District V Supervisor Federal D. Glover C. 66 Acting as the governing board of the Contra Costa County Fire Protection District, APPROVE clarification of Board action taken on July 18, 2023 (Item, C.75) to reflect the legal name of PNC Equipment Finance, LLC as PNC Bank, National Association, successor by merger to PNC Equipment Finance, LLC. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Ken Carlson, District V Supervisor Federal D. Glover C. 67 Acting as the governing board of the Contra Costa County Fire Protection District, APPROVE clarification of Board action taken on July 18, 2023 (Item, C.76) to reflect the legal name of PNC Equipment Finance, LLC as PNC Bank, National Association, successor by merger to PNC Equipment Finance, LLC. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Ken Carlson, District V Supervisor Federal D. Glover C. 68 AUTHORIZE the Chair, Board of Supervisors, to sign letter of support to the Association of Bay Area Governments (ABAG) for ABAG's request for $400,000 from the U.S. Economic Development Agency to develop a strategy for creating a Next-Generation Solid-State Battery Technology Innovation Hub, as recommended by the Conservation and Development Director. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Ken Carlson, District V Supervisor Federal D. Glover C. 69 AUTHORIZE the discharge from accountability for the collection of taxes, penalty, interest, or any other charge pertaining thereto, owing on various delinquent Secured and Unsecured tax bills totaling $4,101,668, as recommended by the Treasurer-Tax Collector.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Ken Carlson, District V Supervisor Federal D. Glover   GENERAL INFORMATION The Board meets in all its capacities pursuant to Ordinance Code Section 24-2.402. Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the Clerk of the Board to a majority of the members of the Board of Supervisors less than 96 hours prior to that meeting are available for public inspection at 1025 Escobar Street, First Floor, Martinez, CA 94553, during normal business hours. All matters listed under CONSENT ITEMS are considered by the Board to be routine and will be enacted by one motion. There will be no separate discussion of these items unless requested by a member of the Board before the Board votes on the motion to adopt. Each member of the public will be allowed two minutes to comment on the entire consent agenda. Persons who wish to speak on matters set for PUBLIC HEARINGS will be heard when the Chair calls for public testimony. Each speaker during public testimony will be limited to two minutes. After public testimony, the hearing is closed and the matter is subject to discussion and action by the Board. Comments on matters listed on the agenda or otherwise within the purview of the Board of Supervisors can be submitted to the office of the Clerk of the Board via mail: Board of Supervisors, 1025 Escobar Street, First Floor, Martinez, CA 94553 or to clerkoftheboard@cob.cccounty.us. Time limits for public speakers may be adjusted at the discretion of the Chair. The County will provide reasonable accommodations for persons with disabilities planning to attend Board meetings who contact the Clerk of the Board at least 24 hours before the meeting, at (925) 655-2000. Anyone desiring to submit an inspirational thought nomination for inclusion on the Board Agenda may contact the Office of the County Administrator or Office of the Clerk of the Board, 1025 Escobar Street, Martinez, California. Subscribe to receive to the weekly Board Agenda by calling the Office of the Clerk of the Board, (925) 655-2000 or using the County's on line subscription feature at the County’s Internet Web Page, where agendas and supporting information may also be viewed: www.contracosta.ca.gov DISCLOSURE OF CAMPAIGN CONTRIBUTIONS Pursuant to Government Code section 84308, members of the Board of Supervisors are disqualified and not able to participate in any agenda item involving contracts (other than competitively bid, labor, or personal employment contracts), franchises, discretionary land use permits and other entitlements if the Board member received, since January 1, 2023, more than $250 in campaign contributions from the applicant or contractor, an agent of the applicant or contractor, or any financially interested participant who actively supports or opposes the County’s decision on the agenda item. Members of the Board of Supervisors who have received, and applicants, contractors or their agents who have made, campaign contributions totaling more than $250 to a Board member since January 1, 2023, are required to disclose that fact for the official record of the subject proceeding. Disclosures must include the amount of the campaign contribution and identify the recipient Board member, and may be made either in writing to the Clerk of the Board of Supervisors before the subject hearing or by verbal disclosure at the time of the hearing. STANDING COMMITTEES The Airport Committee (Supervisors Karen Mitchoff and Diane Burgis) meets quarterly on the second Wednesday of the month at 11:00 a.m. at the Director of Airports Office, 550 Sally Ride Drive, Concord. The Family and Human Services Committee (Supervisors John Gioia and Candace Andersen) meets on the fourth Monday of the month at 9:00 a.m. in Room 110, County Administration Building, 1025 Escobar Street, Martinez. The Finance Committee (Supervisors John Gioia and Karen Mitchoff) meets on the first Monday of the month at 9:00 a.m. in Room 110, County Administration Building, 1025 Escobar Street, Martinez. The Hiring Outreach Oversight Committee (Supervisors Federal D. Glover and John Gioia) meets quarterly on the first Monday of the month at 10:30 a.m.. in Room 110, County Administration Building, 1025 Escobar Street, Martinez. The Internal Operations Committee (Supervisors Candace Andersen and Diane Burgis) meets on the second Monday of the month at 10:30 a.m. in Room 110, County Administration Building, 1025 Escobar Street, Martinez. The Legislation Committee (Supervisors Karen Mitchoff and Diane Burgis) meets on the second Monday of the month at 1:00 p.m. in Room 110, County Administration Building, 1025 Street, Martinez. The Public Protection Committee (Supervisors Andersen and Federal D. Glover) meets on the fourth Monday of the month at 10:30 a.m. in Room 110, County Administration Building, 1025 Escobar Street, Martinez. The Sustainability Committee (Supervisors Federal D. Glover and John Gioia) meets on the fourth Monday of every other month at 1:00 p.m. in Room 110, County Administration Building, 1025 Escobar Street, Martinez. The Transportation, Water & Infrastructure Committee (Supervisors Candace Andersen and Karen Mitchoff) meets on the second Monday of the month at 9:00 a.m. in Room 110, County Administration Building, 1025 Escobar Street, Martinez. AGENDA DEADLINE: Thursday, 12 noon, 12 days before the Tuesday Board meetings. Glossary of Acronyms, Abbreviations, and other Terms (in alphabetical order): Contra Costa County has a policy of making limited use of acronyms, abbreviations, and industry-specific language in its Board of Supervisors meetings and written materials. Following is a list of commonly used language that may appear in oral presentations and written materials associated with Board meetings: AB Assembly Bill ABAG Association of Bay Area Governments ACA Assembly Constitutional Amendment ADA Americans with Disabilities Act of 1990 AFSCME American Federation of State County and Municipal Employees AICP American Institute of Certified Planners AIDS Acquired Immunodeficiency Syndrome ALUC Airport Land Use Commission AOD Alcohol and Other Drugs ARRA American Recovery & Reinvestment Act of 2009 BAAQMD Bay Area Air Quality Management District BART Bay Area Rapid Transit District BayRICS Bay Area Regional Interoperable Communications System BCDC Bay Conservation & Development Commission BGO Better Government Ordinance BOS Board of Supervisors CALTRANS California Department of Transportation CalWIN California Works Information Network CalWORKS California Work Opportunity and Responsibility to Kids CAER Community Awareness Emergency Response CAO County Administrative Officer or Office CCCPFD (ConFire) Contra Costa County Fire Protection District CCHP Contra Costa Health Plan CCTA Contra Costa Transportation Authority CCRMC Contra Costa Regional Medical Center CCWD Contra Costa Water District CDBG Community Development Block Grant CFDA Catalog of Federal Domestic Assistance CEQA California Environmental Quality Act CIO Chief Information Officer COLA Cost of living adjustment ConFire (CCCFPD) Contra Costa County Fire Protection District CPA Certified Public Accountant CPI Consumer Price Index CSA County Service Area CSAC California State Association of Counties CTC California Transportation Commission dba doing business as DSRIP Delivery System Reform Incentive Program EBMUD East Bay Municipal Utility District ECCFPD East Contra Costa Fire Protection District EIR Environmental Impact Report EIS Environmental Impact Statement EMCC Emergency Medical Care Committee EMS Emergency Medical Services EPSDT Early State Periodic Screening, Diagnosis and Treatment Program (Mental Health) et al. et alii (and others) FAA Federal Aviation Administration FEMA Federal Emergency Management Agency F&HS Family and Human Services Committee First 5 First Five Children and Families Commission (Proposition 10) FTE Full Time Equivalent FY Fiscal Year GHAD Geologic Hazard Abatement District GIS Geographic Information System HCD (State Dept of) Housing & Community Development HHS (State Dept of ) Health and Human Services HIPAA Health Insurance Portability and Accountability Act HIV Human Immunodeficiency Syndrome HOV High Occupancy Vehicle HR Human Resources HUD United States Department of Housing and Urban Development IHSS In-Home Supportive Services Inc. Incorporated IOC Internal Operations Committee ISO Industrial Safety Ordinance JPA Joint (exercise of) Powers Authority or Agreement Lamorinda Lafayette-Moraga-Orinda Area LAFCo Local Agency Formation Commission LLC Limited Liability Company LLP Limited Liability Partnership Local 1 Public Employees Union Local 1 LVN Licensed Vocational Nurse MAC Municipal Advisory Council MBE Minority Business Enterprise M.D. Medical Doctor M.F.T. Marriage and Family Therapist MIS Management Information System MOE Maintenance of Effort MOU Memorandum of Understanding MTC Metropolitan Transportation Commission NACo National Association of Counties NEPA National Environmental Policy Act OB-GYN Obstetrics and Gynecology O.D. Doctor of Optometry OES-EOC Office of Emergency Services-Emergency Operations Center OPEB Other Post Employment Benefits OSHA Occupational Safety and Health Administration PARS Public Agencies Retirement Services PEPRA Public Employees Pension Reform Act Psy.D. Doctor of Psychology RDA Redevelopment Agency RFI Request For Information RFP Request For Proposal RFQ Request For Qualifications RN Registered Nurse SB Senate Bill SBE Small Business Enterprise SEIU Service Employees International Union SUASI Super Urban Area Security Initiative SWAT Southwest Area Transportation Committee TRANSPAC Transportation Partnership & Cooperation (Central) TRANSPLAN Transportation Planning Committee (East County) TRE or TTE Trustee TWIC Transportation, Water and Infrastructure Committee UASI Urban Area Security Initiative VA Department of Veterans Affairs vs. versus (against) WAN Wide Area Network WBE Women Business Enterprise WCCTAC West Contra Costa Transportation Advisory Committee Contra Costa County Comprehensive Prevention Plan Submitted by the CPP Planning Team CPP TABLE OF CONTENTS Contact Page……………………………………………………………………………. 1 Signature Pages.………………… ……………………………………………………. 2 Introduction……………………………………………………………………………… 5 CPP Governance Structure…………………………………………………………… 5 Charter Statement……………………………………………………………………… 9 Information Sharing and Distribution…………………………………………………. 9 CPP Development Engagement Process……………………………………………. 12 Barriers to Engagement……………………………………………………................. 14 Tribal Consultation and Collaboration………………………………………………... 16 Integrated Core Practice Model (ICPM)……………… …………………………….. 18 Needs Assessment Summary and Analysis………………………………………… 19 Data Sources……………………………………………………………………………. 25 Needs of the Selected Populations…………………………………………………… 33 Identified Strategies to Address the Needs of the Selected Population…............. 35 Service Array and Asset Mapping……………………………………………………. 36 Service Array Expansion to Meet the Needs of Targeted Population……………. 38 Evidence-Based Practice Selection………………………………………………….. 39 Contra Costa Theory of Change……………………………………………………… 43 Contra Costa Logic Models…………………………………………………………… 44 APPENDICES Social Determinants of Health (SDOH) Chart – Appendix A Primary Prevention Asset Map – Appendix B Secondary Prevention Asset Map – Appendix C Tertiary Prevention Asset Map – Appendix D Primary Prevention Logic Model – Appendix E Secondary Prevention Logic Model – Appendix F Tertiary Prevention Logic Model – Appendix G Assurances Template – Appendix H (from ACL 23-23, also known as Attachment B) Local Spending Plan Template – Appendix I 5 INTRODUCTION Contra Costa County is located in the northern portion of the East Bay region of the San Francisco Bay Area. Contra Costa’s total population was reported by the California Department of Finance to be 1,156,555 residents as of January 1, 2022. The eastern side of the county has consistently been the fastest growing part of the county. Geographically, the county is split into three areas, which are divided by a network of highways: Central, East, and West. Contra Costa acknowledges our county is located on the traditional territory and homelands of the Yokuts, Karkin, Confederated Villages of Lisjan, Ohlone, Miwok, and Muwekma peoples. Contra Costa is committed to providing prevention and intervention services that strengthen families, enable children to remain safely in their home of origin in a stable and nurturing environment, and positively impact parents, children, and caregivers in the community. This plan is being submitted by our Title IV-E agency co-leads, Contra Costa County Children & Family Services, and Contra Costa County Probation Department. In the drafting and development of this prevention plan, and in adherence to the required Comprehensive Prevention Plan (CPP) elements and components, the CPP Planning Team utilized the optional CDSS-issued CPP Template; our answers are modeled after questions shared in the template. The required Assurances Template has been included at the end of the prevention plan. CPP GOVERNANCE STRUCTURE How will the governance structure ensure that all required cross-sector collaborative partners will provide meaningful participation in decision making, for: training, implementation, selection of Evidence Based Practices (EBP), fidelity monitoring, and continuous quality improvement for the CPP? Contra Costa County has built a three-tiered governance structure that ensures all required and additional cross-sector collaborative partners are participating in CPP planning. The governance structure that has been created ensures cross-sector partners will provide meaningful participation in decision-making for training, implementation, the selection of an Evidence-Based Practice (EBP), fidelity monitoring, and continuous quality improvement. One tier of the governance structure is the Contra Costa County AB 2083 Executive Interagency Leadership Team (ILT), who are responsible for setting direction and strategies, allocating resources, overseeing prevention planning progress, ensuring stakeholder and community engagement, and making decisions. The ILT already has a governance structure and decision-making protocols in place to guide the implementation process, identify and address barriers to cross-sector collaboration, and offer input on key strategies. The other tiers of the governance structure are the Contra Costa County Child Abuse Prevention and Community Empowerment Committee, known as the “CPP Planning Team,” and its accompanying Steering Committee. The CPP Planning Team is the outgrowth of a process that began in June 2021, when a Children & Family Services Program Analyst and Children & Family Services consultant, as co-leads for the initial CPP planning process, began meeting with a cross-sector collaboration of community stakeholders and representatives of various county and nonprofit child-serving agencies. The purpose of these meetings was to provide information about what was known about the Family First Prevention Services Act (FFPSA) Part I at the time, and to engage interested community members in becoming involved in the prevention planning process. 6 In April 2022, the Contra Costa County Office of Child Abuse Prevention (OCAP) Committee merged with the CPP Planning Team. The OCAP Prevention Committee, led by Children & Family Services and the Child Abuse Prevention Council (CAPC) of Contra Costa, was also a cross-sector group and had been meeting for several years to develop a primary prevention strategy in Contra Costa County. The Committee had previously adopted a Strengthening Families/Protective Factors framework, had committed to addressing disproportionality and increasing resources and equity in access, had engaged in asset mapping and service gap analysis, and had also begun to examine strategies to address primary prevention needs. In May 2022, the original OCAP Prevention Committee, along with additional representatives of various sectors in the community, joined the CPP Planning Team. At that time, the CPP Planning Team also established a Steering Committee, which is our third governance tier. The Steering Committee functions as a lead advisory body comprised of some of the CPP Planning Team members, whose purpose is to address and oversee the direction, scope, timeliness, and methods used to develop a prevention plan. How are required and/or suggested partners going to be engaged in on-going monitoring of the FFPS Program? The Steering Committee, and the larger CPP Planning Team, whose respective memberships feature partners both required and suggested by the CDSS, including local community representatives and those with lived experience, have assertively identified and engaged individuals in the prevention planning collaborative. CPP Planning Team members are aware of, and have voiced strong commitment to, the county’s plans to engage them in the ongoing monitoring of the prevention services program. They have agreed to continue to meet in order to monitor implementation of the program. The CPP Planning Team will move from planning prevention services to overseeing implementation of services following the approval of our CPP. The CPP governance structure was built to ensure there are individuals and organizations that represent all the CDSS-required and locally desired cross-sector collaborative partners who will participate in all aspects of the planning and decision-making process. Moreover, the CPP Planning Team leads are conscientious about seeking engagement in decision-making from all participants at and in between meetings. CPP Steering Committee ● Children & Family Services: Kathy Marsh, Roslyn Gentry, Kimberly Baker, Debra Bidwell, Nicole Gremillion, Alysia Dellaserra, Linda Orrante, Jim Paulsen ● Probation: Kiki Farris ● Child Abuse Prevention Council: Carol Carrillo ● County Office of Education: Lynn Mackey ● Catholic Charities of the East Bay: Michelle La Place-Watts ● First 5: Lisa Morrell Korb ● CDSS OCAP: Jagdish Majju (until fall 2022) ● Strategies 2.0: Troy Nichols 7 CPP Planning Team CDSS required partners: ● Contra Costa County Children & Family Services (CFS) ○ CFS Leadership – Kathy Marsh (Director), Roslyn Gentry (Deputy Director), Kimberly Baker (Quality Assurance, Screening, and After Hours Division Manager), Debra Bidwell (East County Operations Division Manager), Nicole Gremillion (Central County Operations Division Manager), Alysia Dellaserra (Program Analyst/CPP Planning Team Lead) ○ CFS Consultants/CPP Planning Team Leads – Linda Orrante, Jim Paulsen ○ CFS Social Workers and Social Work Supervisors: Adrienne Brooks, Barbara Crespo, Deborah Cunningham, Shafica Davis, Amy Drenik, Nannette Dupree, Michelle Estrade, LeTanya Fleming, Uche Uzegbu-McGhee, Michele Williams ○ CFS Administrative Services Assistants – Jessica Laumann, Laura Malone, Jan Nelson ○ CFS Fiscal Analyst – Laura Volante ○ CFS Research and Evaluations Manager – Vihra Gocheva ○ CFS Special Projects Manager – Gloria Halverson ○ CFS Staff Development – Mari Solis ● Contra Costa County Probation ○ Probation Executive Leadership – Kiki Farris (Probation Director of Speciality Field Services), Melvin Russell (Assistant Chief Probation Officer, Field Services) ○ Probation Administration – Kevin Schrupp (Probation Manager, Placement and Investigation), Tina Reyes (Probation Manager, East County Operations) ○ Probation Supervisor – Gerri Liberty (East County/TAY Supervision) ● Contra Costa County Behavioral Health, Mental Health Services – Gerold Loenicker (Mental Health Program Chief), Charlene Bianchi (Mental Health Program Manager), Amy Linsao (Mental Health Program Manager) ● Contra Costa County Office of Education – Superintendent Lynn Mackey, Alejandra Chamberlain, Esperanza Velarde-Ellis ● Contra Costa Community Services Bureau – Jacqueline Lopez ● Contra Costa Child Abuse Prevention Council (CAPC) – Carol Carrillo ● Tribal Representatives – Anthony Cesspooch Guzman, Veronica Shawnegof ● First 5 Centers (also known as Family Resource Centers in Contra Costa) – Lisa Morrell Korb, DeeAnna Garza, Camilla Rand, Wanda Davis ● Nonprofit/Community-Based Organizations ○ Differential Response Providers – Contra Costa Youth Service Bureau (Onna Alexander, Alicia Carrillo); Catholic Charities of the East Bay (Veerenyze Lopez, Michelle La Place-Watts, Shantell Herndon); and Pacific Clinics (Dalia Rivera) ○ Family Preservation Provider – Pacific Clinics (Dalia Rivera) ○ Kinship Providers – Pacific Clinics (Antoinette Harris), Wayfinder Family Services (Carol Ramirez, Cheri Thomas-Stevens) ○ Lincoln Family Center – Dynell Garron, Michelle Thompson 8 ○ Community Violence Solutions – Cynthia Peterson, Christina Vasquez ○ Family Justice Center – Natalie Oleas, Shannon Starzyk ○ People Who Care Association – Connie Russell, Jose Nicasio, Veronica Pope ○ Safe Refuge for Children and Families – Alexia Paredes ● Foster Family Agencies – Alternative Family Services (Manisha Sandhu), Wayfinder Family Services (Carol Ramirez, Cheri Thomas-Stevens) ● Youth Partners/Former Foster Youth (Lived Expertise) – Delilah Borg, Kayla Nelson ● Parent Partner (Lived Expertise) – Lorena Tobar ● 7 current foster youth (names confidential) CDSS suggested partners ● Public Health ○ Public Health Nurses – Susi Polos, Johnalice Waters ○ Public Health Nurse Program Manager – Debbie Paterson ○ Public Health Nursing and Clinic Director, Health Services – Sue Crosby ● Regional Center of the East Bay – Elvia Osorio-Rodriguez, Shirley Obioma Other community representatives identified by the CPP Planning Team: ● City of Antioch, Youth Services Division – Tasha Johnson, Monserrat Cabral ● Alcohol & Other Drugs Services – Patricia Rogers ● County Physicians – Dr. Casey Brown (Medical Director of Family Violence and Child Abuse Prevention Program; Child Abuse Pediatrician with Contra Costa Health Services) and Dr. Francine Jolton (pediatrician with Contra Costa Regional Medical Center and Health Centers; Chair of the Department of Pediatrics) ● John Muir Health Community Health Improvement Coordinator – Huda Assaf ● East Contra Costa Community Alliance – Solomon Belette ● Court Appointed Special Advocates (CASA) of Contra Costa County – Ann Wrixon ● Contra Costa Crisis Center – Tom Tamura ● Antioch Community Foundation – Keith Archuleta ● Antioch Unified School District – Barbara Aguilar (Foster and Homeless Liaison), Scott Bergerhouse (Director of Student Support Services) ● Antioch Police Department – Lieutenant John Fortner ● Strategies 2.0, Senior Training and Consulting Specialist – Troy Nichols* ● CDSS OCAP Analyst – Jagdish Majju (spring 2022 - fall 2022) * *During the prevention planning process, Contra Costa County was in regular communication with OCAP and Strategies TA representatives, who served as intermediaries with the CDSS for technical assistance and implementation support. They have attended the CPP Planning Team’s prevention planning meetings regularly. 9 Charter Statement ● Purpose: To create and oversee a countywide prevention plan which impacts the social determinants of health for our children, families, and community. ● Vision: All children and families in Contra Costa County are supported by services and systems that are accessible, have an equitable approach, include culturally and linguistically responsive services, and celebrate all aspects of diversity.* *Diversity includes abilities; cultural, ethnic, and racial background; gender identity; sexual orientation; immigration status; language; religion; age; socioeconomic status; and special needs. ● Mission: To create and oversee a seamless cross-sector network that shares collective responsibility for increasing protective factors and positively impacting the quality of the social determinants of health. ● Goals: ○ Primary Prevention Goal: Strengthen communities and improve child well-being by focusing on the social determinants of health, i.e., the conditions into which people are born, grow, work, live, play, and age, and the wider set of forces and systems shaping the conditions of daily life. ○ Secondary Prevention Goal: To build protective factors and mitigate risk factors for populations with risk factors, e.g., poverty, parental substance abuse, young parental age, parental mental health concerns, exposure to violence, and parental or child disabilities. ○ Tertiary Prevention Goal: For families where child maltreatment has occurred, to mitigate trauma, reduce negative consequences, and prevent recurrence, including entry into foster care or probation placement. Information Sharing and Distribution How will the governance structure share information between the cross-sector collaborative partners? Contra Costa County’s governance structure and meeting cadence ensures information sharing between the cross-sector collaborative partners. Since the launch of the CPP planning process, Contra Costa has cast a wide net to involve as many public and community agencies and organizations as possible in the planning process. The CPP Planning Team leads have continually asked agency and organization representatives to invite and involve, and share information about our prevention planning efforts with their partners, constituencies, clients, and community members with lived experience. CPP Planning Team meetings are held monthly, as are Steering Committee meetings. Given the size of the workgroup, the date and time of monthly meetings does not accommodate all members’ schedules, but a written agenda and accompanying supportive documents (including documentation of previous meetings’ decisions) are distributed to the CPP Planning Team email 10 distribution list before the meeting date, and all members are encouraged to provide feedback and share their ideas. Meetings are facilitated by the CPP Planning Team leads with special attention to encouraging participation from workgroup members, and transparency in examining the impact, benefits, and challenges of various strategies and decisions. In October 2022, the CPP Planning Team created three separate subgroups to address the different prevention levels. The subgroups were responsible for examining needs to be addressed at each level with special attention to prioritization of the identified target population to ensure a focus on families who are overrepresented in child welfare and juvenile probation, and families who are otherwise most needy; determining the appropriate services and supports at each level; completing logic models; and for bringing recommendations back to the larger planning team and the Steering Committee. Contra Costa’s existing communication strategies have allowed for the sharing of information regarding prevention policies, new practices, and services with others who may not be directly involved in prevention planning. One of these existing mechanisms is the CFS District Managers’ monthly Community Partnership Meetings. These meetings serve as forums to share prevention and other service information, community and agency needs, relevant data, upcoming events and various opportunities, and other news that impacts residents of the county. Community Partnership Meetings are interactive, allowing for the exchange of information and discussion about topics and shared initiatives that any member in attendance may bring forward, thus providing another opportunity for prevention planning input. Information is also shared with community partners via an extensive email distribution list. CFS also has a “Resource Family Newsletter” that is shared with resource caregivers, CFS employees, the community partnership distribution list, and our kinship centers. Over 300 resource families, community members, prospective resource families, and staff at community-based organizations have signed up for direct electronic communication of the newsletter. The publication provides resources, general education, service initiatives, training opportunities, and support to resource families and kinship caregivers in Contra Costa County. Community partners and new initiatives are generally highlighted in the newsletter. Probation is able to utilize the Juvenile Justice Coordinating Council and its various subcommittees, which have public participation and involvement, in order to communicate information about the CPP. Once Contra Costa County has an approved prevention plan, these various communication methods will continue to be utilized to share information, including the announcement that a Request for Proposal will be developed to secure a community provider for prevention services, and any subsequent steps in implementation. The CPP Planning Team meetings will continue to be held regularly as well. How will the CPP content be developed, reviewed, and approved locally by the governance structure? CPP content has been, and continues to be, developed, reviewed, and approved through a highly interactive process by CPP Planning Team members with support from the CPP leads. Members of the team have provided extensive input and have also reviewed and considered information and resources shared by the leads. The leads are responsible for documentation of the decisions. The leads provide that same documentation for the CPP Planning Team’s review, 11 and subsequently incorporate members’ input and feedback into the prevention plan. This is considered an ongoing, collaborative process. The CPP Planning Team is responsible for planning and implementation recommendations, which includes EBP selection, training, fidelity monitoring, continuous quality improvement, developing the process for how safety monitoring and periodic risk assessments will be overseen, and other relevant matters. These recommendations are then presented to the Executive Interagency Leadership Team for review and final approval. With four of the Executive ILT members on two levels of the CPP governance structure, the process has been smooth. What is the process for the required cross-sector partners to review and consult on necessary guidance and implementation decisions, provide feedback, and receive notification regarding the reasons recommendations that were incorporated or chosen not to be incorporated? Contra Costa County will continue to convene regular CPP Planning Team meetings to provide status reports on all aspects of our implementation progress, which will allow for ongoing opportunities to review and consult on necessary guidance and implementation decisions, provide feedback, and offer information on the reasons that recommendations were either incorporated or not incorporated. The CPP leads will provide an implementation report and fundamental data, and other information requested by the CPP Planning Team members for review, consideration, and feedback. During these meetings, discussion will include the identification of prevention program successes, needs, and challenges to gather further recommendations, and examine pros and cons in order to make decisions about which recommendations should be pursued. In subsequent meetings, there will be notification about the status of recommendations, i.e., were they included or not, and the rationale for the action taken. The CPP Planning Team’s input will be incorporated into strategies for continuous improvement of the county’s prevention program. How will the governance structure be used to modify the CPP in the future if needed? Contra Costa intends to utilize the same three-tiered governance structure that was used for prevention planning in order to oversee CPP implementation, monitor progress, and to make any future modifications to our prevention program if needed. How will you document the co-created strategy to engage other organizational partners, impacted communities, and those with lived experience in discussions regarding ways in which services can be adapted to be culturally responsive to the needs of the population served? Contra Costa’s developed prevention plan will function as a living, working document, which ensures the documentation of the co-created strategy to engage other organizational partners, impacted communities, and those with lived experience in discussions regarding ways that services can be adapted to be culturally responsive to the needs of the population being served. As suggestions and recommendations are made about any aspect of CPP implementation, including engagement and culturally responsive services, they will be documented in the CPP Planning Team’s meeting notes and can be included in the prevention plan itself. Additionally, the selected community organization that is providing services will be able to include any changes and improvements into reports to the Title IV-E agencies. The CPP Planning Team’s goal during prevention planning has been to ensure cultural responsiveness. The effort to engage organizational partners, constituent communities, and individuals with lived expertise in all aspects of implementation, including cultural 12 responsiveness, will continue to be multi-faceted, and involve direct outreach. Cultural responsiveness will be an element addressed in the Request for Proposal Scope of Work. Cultural responsiveness will also be directly addressed in all the Title IV-E agencies’ monitoring meetings with the future contracted organization, and in cross-sector collaborative CPP Planning Team meetings. The contracted organization will be required to actively demonstrate principles and strategies of cultural responsiveness. CPP Development Engagement Process In addition to the required and suggested partners who have shared in the ongoing monitoring and strategizing of our local FFPS Program, Contra Costa County made it a point to identify other collaborative structures and cross-sector stakeholder groups to inform, advise, review, and make recommendations that validate the CPP. One structure is the East Contra Costa Community Alliance (ECCCA). ECCCA is a collaboration of nonprofit agencies who are dedicated to strengthening policies, services, and resources in East County, with an emphasis on improving the quality of life of all individuals who reside in East County. Another collaborative structure who joined our efforts is the Antioch Community Foundation (ACF). The mission of ACF includes the following objectives: identifying supportive programs and projects that increase family economic security and health; promoting recreation activities for seniors, youth, and low-income families; and promoting cultural and civic events and initiatives that foster equity and inclusion, and build community pride. The CPP Planning Team took steps to ensure stakeholder engagement incorporated lived expertise and community representation into the implementation process. Initially, the CPP Planning Team sought involvement and input from community group members at already existing meetings by inviting CPP Planning Team members to suggest parenting groups, parenting and other classes/workshops, support groups, community meetings, etc. that would be able to provide community and lived experience input. Individuals who are disproportionately at-risk for entry into child welfare and juvenile justice systems, or who already have some involvement with those systems, were also welcomed into our planning efforts. One engagement method was to invite former foster youth, and parents of current or former foster youth, to join the committee. Another method was an effort led by Contra Costa’s Child Abuse Prevention Council (CAPC) Director, Carol Carrillo, and Strategies 2.0 Senior Training and Consulting Specialist, Troy Nichols, to convene Community Cafes in Contra Costa County. A Community Cafe is an engagement model that brings together members of the community in a friendly, welcoming setting with the goals of sharing ideas and offering input to build a stronger, healthier community. The engagement strategy of Community Cafes began in September 2022. The CPP Planning Team’s long-term goal is to develop and facilitate Community Cafes that will be solely about prevention planning and implementation. Contra Costa recognizes that a racial equity and inclusion lens requires that youth and family experiences and perceptions are a key data source for program design and revision, and that qualitative and quantitative data are equally valuable. Contra Costa will intentionally engage with youth and parents through Community Cafes to gather continuing feedback on the CPP implementation. Contra Costa regards community engagement as something that will continue to grow as we build, sustain, and expand our prevention program. 13 A Youth Community Cafe planned and facilitated by the CAPC Director, Strategies 2.0 consultant, two Youth Partners (individuals with prior lived experience in the child welfare system), and the Program Facilitator from People Who Care Children Association was held in November 2022. Youth and young adults between the ages of 14 and 21 participated in the cafe. Dinner and a stipend were provided to compensate participants for their time, effort, input, and expertise. Seven of the participants in the Community Cafe were foster youth with open CFS cases. The foster youth were invited to join the county’s ongoing prevention planning efforts. The following topics were discussed with the youth and young adults: 1) how can we in Contra Costa make the lives of youth and families better in our community; 2) challenges that youth and young adults in the community face; and 3) resources and supports that are needed in the community. The participants reported that not having more supportive services in convenient, neighborhood-based locations is a challenge to seeking help, and transportation is also a barrier. Participants shared that there need to be more youth-centered programs in the community that include relatable content specific to the target population, incentives for attendance, a defined purpose for the gathering, and an intentionally safe environment. It was noted that more outreach and promotion would be helpful, as it is not always known to residents what resources and supports are available in Contra Costa County. Engaging with youth in the community, and collecting their feedback, helped to inform the service array that the CPP Planning Team developed. Other outreach activities and notification of the prevention program that is being developed were completed with the following Contra Costa agencies and groups: the Fostering Health Collaborative, Early Childhood Prevention and Intervention Coalition (ECPIC), Contra Costa Health Services Prevention Providers System of Care, and the East County Community Partnership. Representatives from each of these agencies and groups have been involved in the CPP planning and implementation process since the workgroup was originally formed, but in winter 2023, the CPP leads gave presentations at each of these meetings for additional outreach, engagement, and community strategizing. Partnerships with the Antioch Unified School District (AUSD) and the Antioch Police Department have also been established. Given the ongoing interactions that both AUSD and the police department have with families in the community, they are valued members in the CPP planning and implementation process. AUSD and the Antioch Police Department are in prime position to be able to refer families to our agency for prevention-specific and culturally responsive, trauma-informed services. Upon approval of our prevention plan, we will develop a referral pathway process for families, and will work with AUSD and the Antioch Police Department, and other community organizations, to promote our prevention program and provide information on the CPP referral and collaboration process. Additional insight into community needs was gleaned from a wide variety of existing county needs assessments, and feedback from focus groups in both the 2022 Contra Costa County Children & Family Services County Self-Assessment, and the 2021 Report on Juvenile Justice Programs and Services in Contra Costa County. Focus groups were conducted with foster youth, parents with open child welfare cases, youth with probation involvement, and resource and kin caregivers. The CPP Planning Team is committed to supporting ongoing countywide engagement efforts. Ongoing engagement will include offering training in the selected evidence-based practice 14 (EBP) to agencies and individuals participating in CPP development along with public and/or private organizations, community members, and individuals with lived experience interested in prevention who have yet to join the CPP Planning Team. Extending training opportunities to the widest portion of the community will support ongoing engagement and collaboration by creating opportunities to both inform the community about the CPP and grow expertise in the selected EBP throughout Contra Costa County. EBP training will also assist CBOs throughout the county in assessing their own capacity and interest in submitting proposals to provide CPP-described services now or in the future as our prevention program expands. Once our CBO begins to deliver services, we intend to host focus groups on a quarterly basis so that families who have received prevention services and supports via the CBO will have the opportunity to share information about their experience with the prevention program. This will allow us to better track outcome measures at each prevention level, as well as the effectiveness of the services delivered. It is Contra Costa County’s intention that the current prevention planning governance structure will be employed for ongoing monitoring of the FFPS Program. Since the existing governance structure has been so actively engaged and invested in the planning process, they are most knowledgeable about proposed strategies and anticipated outcomes. Plans include establishing a continuous feedback loop to provide team members with information about implementation for their review and to receive their input about the implementation status, including suggestions for program improvement and refinement. Barriers to Engagement What barriers to engagement were discovered with any of the required entities, individuals, or system of care entities? Please describe these barriers and the plan to overcome the barriers. Barriers to engagement throughout the prevention planning process were identified through Contra Costa County’s use of the CDSS-provided Prevention Planning Capacity Assessment Tool. The tool’s purpose was to assess the CPP Planning Team’s overall motivation, commitment, and readiness to implement prevention efforts, and to aid in informing our prevention plan’s content. The Assessment Tool was distributed to all members of the planning team. Representatives from CFS, Probation, Health Services, Behavioral Health, Public Health, Differential Response, the Office of Education, First 5, the Family Justice Centers, and the Child Abuse Prevention Council completed the tool. In summary, the results indicate the collaborative of stakeholders involved in prevention planning efforts desire and are motivated for change, believe prevention is important, and are willing to work towards and for it. The stakeholders are outcome-focused and want their efforts to make a difference in the community, both short-term and long-term. In consolidating the assessment responses, it was determined that there is ample leadership buy-in, strong working relationships and networks (which are continuing to grow), and other prevention initiatives and efforts to build upon or weave into a countywide prevention strategy. There is a sharing of values about prevention work. The primary barrier that was noted—and this continues to be a barrier—is related to workforce numbers and capacity. County and community-based organizations are not at their most optimal 15 point to support desired change due to a current lack of staff capacity across the board, existing mandates and responsibilities that require additional case management, and limited supportive structures and resources. However, despite the challenges, the planning members want to move forward with planning and implementing a prevention program, and determined that we would work together to find ways to be successful and produce positive outcomes. The Assessment Tool also identified the following strengths, areas to develop, concerns, challenges, strategies, and priorities. A summary of the areas is outlined below: Strengths – The areas in which the Title IV-E agencies were identified as ready and motivated for change to develop a comprehensive prevention plan were in the following domains: Provider Capacity and Capability, especially organizational stability, established meeting frequency, organizational equity, and shared values; Motivation for Change, particularly leadership buy-in, and collective commitment to change; and in System Provider Capacity and Capability, primarily history of shared partnerships. Areas to develop – In the System Capacity and Capability domain, there were areas identified as “absent or missing,” which indicates a lack of readiness to begin the process of prevention planning. These areas will require capacity building to enhance readiness. Resources added through additional prevention funding will directly address some of the capacity concerns. The CPP Planning Team also expressed concerns about infrastructure based on the fact that the West and Central regions of Contra Costa County are resource rich, thus indicating a need to strengthen the existing infrastructure in East County. Examination of this issue led to the CPP Planning Team’s decision to focus on East Contra Costa County. The other infrastructure concern is related to whether each organization will have the capacity to contribute staff and other resources to the prevention planning and implementation effort. Another noted concern was about community engagement strategies. Respondents shared that this is an ongoing struggle that may be exacerbated by repetitive requests to community members which could affect their willingness or availability to participate. On the other hand, several responders did report their specific agency’s successes in engaging underserved youth, parents, caregivers, and partners with lived experience. Tribal engagement also remains limited. The CPP Planning Team agreed to build on the efforts of those agencies that have successfully engaged community partners. Key challenges – The greatest identified barrier likely to impact the partners’ ability to effectively advance change and implementation processes is in the domain of System Provider Capacity and Capability, specifically due to not being at optimal staffing levels. Respondents reported that not having optimal staffing can lead to some reluctance to engage in new initiatives. Priorities – The areas most important to address in implementation planning are: the existing resource gap in East County, the need for adequate staffing for all involved agencies, and community engagement. Strategies – To address the priority areas and overcome identified challenges, the CPP Planning Team intends to: 1) identify implementation funds to hire qualified staff to augment the workforce and to participate in various workforce development opportunities; 2) focus on developing accessible East County prevention services; and 3) use both focus group and Community Cafe approaches with community members that will inform and guide prevention planning and provide a continual feedback mechanism during implementation. 16 Tribal Consultation and Collaboration A description of efforts to invite and engage Tribes, and/or tribal organizations to gather input into the CPP. According to 2020 Census information, American Indians and Alaskan Natives make up 1.1% of the population in Contra Costa County, but there are no federally recognized Indian Tribes within the county. In 2021, there were less than 10 ICWA eligible children with active CFS involvement. A close examination of the tribal affiliations for these children identified two children from the Chippewa tribe, two from the Quechan tribe, and the others from a variety of tribes. During the CPP planning process, the Planning Team has made concerted efforts to engage American Indian/Alaskan Native representatives in the CPP planning process to ensure their participation, and input in determining culturally appropriate and responsive prevention services from the AI/AN perspective. CPP Planning Team members reached out to various tribal entities to identify a tribal liaison. These outreach contacts were numerous, including the Bureau of Indian Affairs Central California Agency, the Governor’s Tribal Affairs Office, CDSS Tribal Affairs, Red Man Pocahontas of Oakley (a local nonprofit organization), Native American Heritage Commission, American Indian Child Resource Center, Quechan Tribe of Fort Yuma, and Scotts Valley Band of Pomo Indians of Concord. By the CPP submittal date, these efforts have not yielded any positive results. Contra Costa County takes the matter of tribal government-to-county government communication seriously and will continue to conduct these outreach efforts until a tribal liaison is identified. Meanwhile, the following individuals joined our prevention planning and implementation efforts: Anthony Cesspooch Guzman, Chief Cultural Officer at the Native American Health Center (NAHC), and Veronica Shawnego, a Community Health Worker at NAHC who leads prevention and early intervention services. NAHC is a nonprofit organization that serves the Bay Area native population. NAHC provides comprehensive, community-driven health services and free, non-clinical services, including mental health referrals, support groups, and classes. NAHC offers system navigation, and hosts Talking Circle support groups for grief, loss, and substance abuse recovery, drum classes, Book Club, and Medicine Bag classes. Contra Costa will continue to engage these representatives, and tribal leaders or others who may be identified later, in discussions regarding CPP content, updates, and any changes to comprehensive prevention policies, practices, and programs. The representatives will continue to be invited to the planning and implementation meetings. Information about programs and practices available will be disseminated via the existing CPP Planning Team Distribution List, and by adding the Native American Health Center to CFS internal distribution lists for Community Partnership Meetings and the quarterly Resource Family Newsletter. Contra Costa County’s existing policy and practice for native children and families involved in CFS services is to offer referrals which include tribal-specific resources. There is no difference in payment for these resources and other necessary services. Existing CFS contracts for services include language about providers demonstrating cultural sensitivity, or ensuring culturally relevant and sensitive services are delivered. The Title IV-E agencies understand the importance of the Indian Child Welfare Act (ICWA). Children & Family Services works diligently to comply with ICWA mandates by developing a partnership with any child welfare-involved American Indian/Alaskan Native (AI/AN) families so 17 native children who are determined to be ICWA-eligible remain connected to their culture and community. The agency’s social workers collaborate with Tribes to identify appropriate placements that are supported by the child’s Tribe. CFS social workers follow all ICWA noticing procedures, and provide AI/AN families with an internal ICWA Resource Guide that contains culturally appropriate and responsive services for AI/AN families in the Bay Area, sorted into the following categories: educational services, employment and career services, legal services, behavioral/mental health services, substance abuse prevention and treatment services, medical services, and cultural resources. When Contra Costa’s prevention plan is approved, and we have identified a CBO who will provide prevention-based services for child welfare-involved families who are FFPSA Part I eligible candidates, and meet ICWA criteria eligibility, we will work to update our internal ICWA policies and protocols to ensure AI/AN families eligible for prevention-based services are given the opportunity to receive such services and supports via a referral to the CBO. It will be noted in the contract’s obligations with the CBO that when a native family is referred to them— regardless of which level of prevention it is for—they must ensure the family is aware of local organizations centered around supporting the native population. The CBO will also be encouraged to work with any organizations that the native family is interested in to ensure there is no duplication of services. Additionally, other local service providers will be trained to understand the purpose and components of ICWA relevant to their programs, and to engage Tribes in service planning and delivery for AI/AN children and their families. When a family provides information that there is “reason to believe” a child is a native child during an initial intake assessment by a local service provider, further inquiry is necessary and must be done by contacting the Tribe consistent with Welfare and Institutions Code (WIC) Section 224.2(e). As described in WIC Section 224.2(d), the information must be shared with the Tribe so the Tribe has an opportunity to participate in the family assessment, case planning, service delivery, and any safety and risk assessments. The local Title IV-E agencies will partner with tribes to ensure culturally appropriate and responsive services are available locally to meet the needs of native children and families. Prevention services to an AI/AN child under the county Title IV-E program will be aligned with the ICWA requirements for activities to maintain a native child with their family. The following activities identify points in a prevention case where a child’s Tribe(s) must be engaged: • Inquiry regarding tribal membership or eligibility • Notice to the Tribe(s) where the child is a member or eligible for membership • Sharing information with the Tribe(s) for the Tribe to make a membership determination including, but not limited to the child and parents’ names and dates of birth, and other information about the current status of the child and case • Joint referrals to services, performed with the Tribe(s) input and involvement in decision-making • Intake for services and keeping the Tribe up to date on information regarding service delivery • Ensuring access to information regarding candidacy determinations, including sharing information with the Tribal IV-E agencies so that the agency may make the agency determination for its children • Co-development of a Prevention Plan with the Tribe(s) input and involvement in decision-making • Delivery and coordination of services 18 • Input into decision-making regarding Safety and Risk Assessment INTEGRATED CORE PRACTICE MODEL (ICPM) How did the Title IV-E agency incorporate and implement strategies for the use of the Integrated Core Practice Model with partner agencies and Tribes (e.g., leadership behaviors, candidacy assessment, family engagement, service delivery, and transitioning)? The Integrated Core Practice Model (ICPM) is recognized as an integral component of the work that should occur among the systems that serve vulnerable children, youth, and families in California, and as such has been incorporated into all aspects of Contra Costa’s CPP. (Refer to the Theory of Change section.) Additionally, the CPP Planning Team has approached the prevention planning process as a collaborative partnership effort, acknowledging that no one agency or organization can effectively develop a CPP or implement it on its own. ICPM principles have supported the complex reality of this CPP planning process. In addition to leveraging the core ICPM elements to support CPP planning, the CPP Planning Team has adapted ICPM use toward prevention, and focused on equity and inclusion. The CPP builds upon the AB 2083 Memorandum of Understanding (MOU) and the Interagency Leadership Team (ILT) process for System of Care. The AB 2083 MOU emphasizes a System of Care for children and youth in child welfare or probation foster care, or at risk of foster care entry, and a commitment to these children as the System Partners’ collective children. The articulation of this shared perspective created a solid basis for developing a CPP. The AB 2083 MOU led to the formation of a multi-agency collaboration, the Interagency Leadership Team (ILT). Contra Costa County held countywide training in 2021/2022 on ICPM principles, shared values, and practice standards expected from those who provide services to vulnerable populations. Staff of ILT member agencies attended, including CFS, Probation, Mental Health, the County Office of Education, and the Regional Center. The lessons from that ICPM training support the CPP interagency collaborative prevention planning process by providing a framework outlining how services should be developed and provided. One of the most important elements of ICPM that CPP Planning Team members and partners have used in their planning and will use in prevention program implementation are the ICPM Principles: family voice and choice; natural supports; collaboration; teaming; community-based; culturally competent; individualized; strength-based; persistence; and outcomes-based. The CPP Planning Team is committed to these principles and have woven them into the planning process, and also articulated the need for planned prevention services to incorporate them. Some of the specific ICPM Foundational Behaviors for Leadership and All Agency Staff that have been key to supporting Contra Costa’s CPP planning include: ● Communication: Being open, honest, clear, and respectful in communications, especially being transparent about the Title IV-E agencies’ roles and responsibilities in collaborating with other stakeholders to develop a CPP. ● Teaming: Seeking out and identifying more potential service partnerships with effective community-based service providers, especially those with cultural connections to families in need of services, and particularly in the selected geographic area. 19 ● Working collaboratively with cultural and community representatives, and people with lived experience, in a cross-sector collaboration to plan and implement a CPP and establish a feedback loop for use during ongoing operations. ● Accountability: Exploring barriers, challenges, and concerns through a transparent process of inquiry that includes listening to those involved, identifying others who need to be included, developing a shared expectation about follow-up, and reviewing other data and information in order to make balanced assessments and informed decisions. ● Planning to identify and implement a transparent process to monitor for practice Motivational Interviewing model fidelity and effectiveness. The CPP Planning Team is also aware of forthcoming ICPM enhancements, especially in the areas of race and equity, prevention, and the voice of lived expertise that, once available, will serve to further support and strengthen our planned CPP implementation. In summary, the Integrated Core Practice Model is a practical guide to support county and community partners to improve delivery of timely, effective, and integrated services to children, youth, and families. The ICPM requires commitment to shared values and practices, building positive, respectful relationships across systems with youth and family members, and recognizing and appreciating different perspectives and accountability to achieve a shared vision. Because the key elements of the ICPM strengthen Contra Costa’s CPP, all agency and community partners will be required to participate in ICPM training to ensure this foundation is in place across the county. NEEDS ASSESSMENT SUMMARY AND ANALYSIS What data or information (e.g., needs assessments, community metrics, or County Self-Assessment, if applicable) was used to identify children and youth at greatest risk of entry or re-entry into foster care in your community? A review of countywide and local community needs assessments was completed to identify children and youth at greatest risk of entry or re-entry into foster care in our community, determine candidacy populations for prioritization, develop an understanding of Contra Costa County’s service needs, and inform the selection of our service array, prevention strategies, and evidence-based practices. Planning collaborative members joined together to identify, gather, and review the following existing needs assessments: 1. California Department of Social Services Office of Child Abuse Prevention, Child Maltreatment Prevention Data Dashboard for Contra Costa County, 2008-2017 2. 2021 Report on Juvenile Justice Programs and Services in Contra Costa County 3. Contra Costa Behavioral Health Services and County Office of Education, Proposal to Mental Health Services and Accountability Commission, June 2020 4. Contra Costa HOME/CDBG Consortium, Contra Costa Consortium Needs Assessment, 2020-2025 Consolidated Plan, May 2020 5. Casey Family Community Opportunity Maps (for Contra Costa County and cities), downloaded in June 2022 6. Board of Supervisors Presentation, Potential Sales Tax Measure Ad Hoc Committee County Needs Assessment, May 2020 7. Contra Costa County Office of Education, 2021-2024 Foster Youth Services 20 Coordinating Program Plan 8. 2018 Contra Costa Kindergarten Readiness Assessment 9. Early Childhood Prevention & Intervention Coalition, 2020 Early Childhood Mental Health System of Care for Contra Costa County: Guidance for MHSA Planning 10. Measure X Advisory Board Presentation to Contra Costa County Board of Supervisors 11. Antioch Community Advisory Council (“Antioch Parent Advisory Group”), Community Assessment Survey: Results Analysis, 2021/2022 12. City of Pittsburg, My Brother’s Keeper Pittsburg Phase 1 Summary Report, July 2022 13. 2017 Contra Costa County Child Care Needs Assessment Executive Summary 14. Richmond Department of Children and Youth, Richmond 2020 Community Needs Assessment Report 15. New Americans in Contra Costa County 2021, Gateways for Growth 16. 2019 Profile of the Unauthorized Population: Contra Costa County, CA, from Migration Policy Institute (MPI) analysis of U.S. Census Bureau data 17. Contra Costa County Children & Family Services, County Self -Assessment, 2022 18. Contra Costa County Behavioral Health Services, 2019 Mental Health System of Care Needs Assessment, December 2019 19. Contra Costa County Behavioral Health Services, Behavioral Health Community Infrastructure Program Needs Assessment Findings, May 16, 2022 20. California Healthy Places Index (for Contra Costa County and cities) 21. Contra Costa County Office of Education Foster Youth Demographic Year Report 2019-2020 22. 2022-23 Local Control Accountability Plan for Antioch Unified School District How did you determine your target population/community? The following summary and analysis of the reviewed needs assessments describes the process the CPP Planning Team used to determine our target population and community. Documenting the outcomes of our needs assessments, and later, our asset mapping efforts by prevention level, also helped to fulfill the first required element in the 14 CPP elements noted by the CDSS. The CPP Planning Team considered the issues and needs identified, information about who in the county is most affected, examined data about children, youth, and families who have come into contact with—or have had formal involvement with—Children & Family Services and Probation, strategies that have been identified to address community needs, what resources are available, and what resources are most needed. After thoughtfully considering these factors, the CPP Planning Team determined that the greatest need for services exists in East Contra Costa County. Although needs exist throughout the entire county, and all residents are deserving of support in times of need in order to promote stronger family functioning and healthy outcomes, East County, and particularly the city of Antioch, is notable in its paucity of resources in comparison to its population numbers and acuity of need. In its 2021 County Self Assessment and its review of safety and risk factors for child maltreatment, as well as more recently furnished internal data, the following facts were notable: ● Each month, Contra Costa’s 211 line receives more than 3,500 calls from county residents who need assistance. The frequency of 211 calls indicates the highest number 21 comes from East County. ● In 2019, a point in time count of the unhoused population in Contra Costa County, by city, indicates that homelessness is a problem throughout the county. However, Antioch is one of the cities with the highest count of those living outdoors. ● When sorted by geographical area, the most calls for service in 2018 related to domestic violence/intimate partner violence were from East County (42% of the total), and Antioch had the most of all East County cities. ● Data shows a concentration of poverty, lower income, and homelessness in all regions of the county, and in East County, especially in the cities of Antioch and Pittsburg. ● Comparing the three major CFS operational divisions (East, Central, and West) in the county indicates that East County has the most First Placements into foster care. East County also has the highest number of referrals per month. The chart below shows that the average number of monthly referrals received per District throughout 2022, with special attention to the allegation types. 22 ● Children in Antioch are overrepresented in child welfare. The chart below indicates that the total percentage of all referrals received from May 2021 to October 2022 from Antioch is significantly higher than the actual city population as a percentage of the total Contra Costa County population. Notable information from Contra Costa Probation, via the 2021 Report on Juvenile Justice Programs and Services in Contra Costa County, and through Probation’s own internal mechanisms for collecting both qualitative and quantitative data, included the following observations: ● Black/African American youths are overrepresented in Probation and in confined settings in the county. In 2020, Black/African American youths were approximately 14 times more likely than white youths to be arrested in Contra Costa, 15 times more likely to be referred to Probation, and 1.6 times more likely to have petitions filed (among youth referred to Probation). ● The majority of youth involved with Probation are male. From January 2022 to December 2022, at intake, the sex of juveniles came out to 86% male (240) and 14% female (39). ● The top needs for Probation-involved youth include behavioral health, education, and family services. Interview and focus group participants noted there is also a need for more educational services, including tutoring and after school programs, and employment services, including non-college career pathway programs. 23 ● Antioch Unified School District is one of the school districts in Contra Costa that has less successful educational outcomes compared to county averages for suspension, expulsion, chronic absenteeism, and graduation rates. The California Health Places Index (CHPI) indicates that Antioch is only at the 14.4 percentile for healthy community conditions when compared to other California communities, at the 13.2 percentile for healthy social conditions, and at the 10.3 percentile for healthy economic conditions. This information reveals that Antioch is in the bottom 10-15% of all California counties for conditions that contribute to healthy communities. In contrast, the entirety of Contra Costa County has a 92.5 percentile for healthy community conditions in comparison to other California communities. CHPI also indicates a 92% Race/Ethnicity Diversity Index, with 43% Latinos/Hispanics, 18.8% Blacks/African Americans, 9.3% Asians, .9% Native Americans, and 25.6% Whites. The CPP Planning Team learned and evaluated the following information about the people and communities in Contra Costa who are most affected: ● Low income population – ○ Children: in Contra Costa County, the child poverty rate is 13.2% and the child food insecurity rate is 15.6%. About 10,000 children ages 0-5 live at 100% poverty level and about 5,500 live in deep poverty (50% of poverty level, $12,000 annually). 63% of eligible persons receive Supplemental Nutrition Assistance Program (SNAP) benefits. 16% of residents living under the 138% poverty line 24 are not covered by health insurance. 13.9% of infants had mothers who did not receive prenatal care in the first trimester. ○ Immigrants: 15% of immigrants in Contra Costa County live at or below 150% of federal poverty compared to 13% of United States-born residents. 63,000 persons who are considered “unauthorized” live in Contra Costa County; 70% are from Mexico/Central America and 21% from Asia, and of these groups, 21% live below 100% of poverty level, and 26% between 100-200% of poverty level. ○ Black/African American residents – ■ Black/African American residents in Contra Costa County are almost two times more represented in low income categories than the general population (and Hispanics 1.6 times). ■ There are 3.3 times more maltreatment allegations for Black/African American children than for the general population. Black/African American (and Native) children have substantiated abuse allegations more than three times that of the general population. ■ Black/African American youths are 14 times more likely than white youths to be arrested and 15 times more likely to be referred to Probation. They are overrepresented in Probation and confined settings, and have 3.9 times more felony arrests than the general population. ○ East County – Significant needs and challenges exist countywide, especially in East and West County. However, the highest need is in East County, because service concentration has historically been in the central and west regions of the county, with a resulting resource gap in East County. Establishment of services in East County has not kept pace with the county population increases in that area. ■ Antioch (in East County) - 29% of households are living in poverty compared to 19% in the county overall. - 22% of Antioch families have single parents, compared to 13% countywide. - 15% of Antioch residents access SNAP benefits compared to 7% countywide. - Reduced/free lunch rate is at 68% in Antioch compared to 38% countywide. - 36% of children ages 3-4 in Antioch are enrolled in school compared to 54% countywide. - 21% of Antioch adults have a Bachelor’s Degree compared to 43% countywide. - Of the 19 Contra Costa County schools with a high foster youth population, five schools, or 26%, are in Antioch. Deer Valley High School in Antioch has the highest population of foster youth. In 2019-2020, there were 48 foster youth at Deer Valley, down from 63 foster youth in 2018-2019. In those same years, four other Antioch schools had the highest foster youth populations, including Antioch High School, Dallas Ranch Middle School, John Muir Elementary School, and Diablo Vista Elementary School. 25 - For the student population for the Antioch Unified School District (AUSD), 74% of students are Socioeconomically Disadvantaged, 18.8% are English Learners, 1.15% are Foster Youth, and 16% are Students with Disabilities. - AUSD experienced an increase in chronic absenteeism and suspensions in 2021-2022 upon the return to in-person learning following 18 months of online distance learning during the height of the COVID-19 pandemic. ■ Pittsburg (also in East County, located next to the city of Antioch) - 34% of households are living in poverty compared to 19% in the county overall. - 20% of families have single parents, compared to 13% countywide. - 15% of residents access SNAP benefits compared to 7% countywide. - Reduced/free lunch rate is at 58% compared to 38% countywide. - 39% of children ages 3-4 are enrolled in school compared to 54% countywide. - 23% of adults have a Bachelor’s Degree compared to 43% countywide. - Latino and Black/African American male youths combined represent almost 80% of felony youth arrests in Contra Costa. - Safety and community violence are concerns identified by youth and parents. SOCIAL DETERMINANTS OF HEALTH In order to ensure a thorough examination of issues during the needs assessment and target population identification process, the CPP Planning Team reviewed and analyzed community needs based on the Social Determinants of Health and the Protective Factors Framework. Appendix A summarizes that work. DATA SOURCES What data sources were used to conduct a strength and needs assessment of AI/AN children and black children who are disproportionately represented in the county child welfare and probation systems? A variety of sources were utilized in gathering and reviewing information pertaining to American Indian/Alaskan Native and Black/African American children who are overrepresented in both the child welfare and juvenile probation systems, as well as numbers more specific to poverty, including: the Casey Family Opportunity Maps (2022), the California Child Welfare Indicators Project (CCWIP), the California Department of Finance, Child Welfare Services/Case 26 Management System (CWS/CMS), the 2022 Contra Costa County Self-Assessment, internal Contra Costa Probation data, and a few of the countywide needs assessments. Existing data was also utilized to inform our service array assessment. According to the Casey Family Opportunity Maps (2022), AIs/ANs represent about 5,500 (0%) of Contra Costa County’s 1.1M total population, and about 800 (1%) of Antioch’s 105.5K total population. CCWIP Disparity Indices Reports that when compared with the white population, Native Americans are 1.5 times more likely to have an allegation reported to child welfare in Contra Costa (2022). The CCWIP also urges caution when using these indicators, especially when the rate is computed based on a small population. There may be disparities due more to the small denominator than excessive system contact. From a Contra Costa CFS perspective, looking at two different points in time, there were 17 ICWA eligible and 27 primary or mixed ethnicity of American Indian children in 2015, and in 2021, there are less than 10 ICWA eligible and 16 primary or mixed ethnicity of American Indian children. Because of low counts, no further analysis is available. The California Department of Finance reports 279,000 children in Contra Costa (2022) and the CCWIP calculates that about 23,000 live in poverty. Contra Costa County CFS data on child welfare participation rates (allegations, substantiations, and entry into foster care) were stratified and examined by race/ethnicity for the period of 2016 to 2021. Both raw numbers of children and rates per 1,000 children in the population are reported. Per the CCWIP, rates per 1,000 children are based on California Department of Finance annual population counts. As shown in the charts below, the rates per 1,000 children demonstrate that Black/African American children are at higher risk than other ethnic groups of having allegations, substantiations, and ultimately entry into foster care. The participation rates of Black/African American children have been decreasing in recent years, but it should be noted that there has been a significant decline in the total number of youth in open foster care cases over the past several years. 27 28 29 30 Data provided by Contra Costa Probation indicates the majority of youth whom they have come into contact with are Black/African American. In 2022, Contra Costa Probation’s contacts with Black/African American youth were significantly higher than other races/ethnicities, though their contact with Latino/Latina youth was notable as well. Contra Costa Probation data also indicates that the Antioch Police Department had the highest number of juvenile arrests in 2021. The number of arrests by the Antioch Police Department in 2022 did not end up being the highest, but the overall count was still significant. Refer to the charts on pages 31 and 32 for the number of juvenile intakes made by each agency. 31 32 33 NEEDS OF THE SELECTED POPULATION What are the needs of the people in the selected population/community, particularly in the areas of substance use, mental health, and parenting support? In East Contra Costa County, the greatest need is to develop a more robust prevention services infrastructure. The city of Antioch in East County has grown significantly over the years due to an influx of new residents from the greater Bay Area seeking more affordable housing; however, the services structure has not grown to accommodate the needs of the new, larger population. The population in East County continues to grow mostly because it generally offers the most affordable and new housing in the county and the surrounding Bay Area. As a result, there are great needs in the areas of parenting support, mental health services, and substance abuse prevention and treatment. Overall, in Contra Costa County, the greatest documented needs are among poor residents, Black/African American, immigrant, and LGBTQ+ residents, particularly in East County and West County. The most frequently cited needs: ● Increase the number of resources and the accessibility of services in East County, especially in the city of Antioch. ● Strengthen the safety net of supportive services critical to establishing stability and safety for individuals and families. ● Provide family services, parenting support, and skills education to develop healthy social and coping skills, and adaptive functioning for children and youth. ● Increase behavioral health and substance abuse prevention and treatment services, especially services that are culturally appropriate and trauma-informed. ● Increase resource availability for Black/African American youths. Mental health, substance abuse, and parenting support: ● Behavioral Health/Mental Health (BH/MH) and Alcohol & Other Drugs (AOD) services – ○ These services are lacking for all ages. There are often waitlists to receive services, and the needs for these services are increasing significantly. ○ Significant BH/MH needs are being identified for children as young as 0-5. ○ Direct services that are trauma-informed and culturally responsive are needed. ● Family services – Services focused on in-home stability and parenting skills/education and support in order to build protective factors are needed. For the past five years, lack of adequate supervision has contributed to child neglect, drownings, and injuries. Black/African American children also experience the highest level of child fatalities in Contra Costa County. This information was noted by the co-chair of the county’s Child Death Review Team. The final draft of the multi-year Contra Costa County Child Death Review Team Report is pending publication by Contra Costa Health Services. ● For youth involved in the juvenile justice system – Youth and their families need substance abuse prevention and treatment, behavioral health services and support, prosocial skills, family and living arrangements, education, and employment services. The need for services far exceeds availability. 34 Other needs: ● Poverty – The safety net of supportive services must be strengthened, especially housing, legal assistance, advocacy, and concrete supports and services in times of crisis, e.g., financial assistance to prevent eviction. ● Housing – ○ 30,000 people in Contra Costa County have a documented need for housing assistance. Most have a disability or are victims of domestic violence/intimate partner violence. ○ Compared to national and California rates, Contra Costa County’s transitional age youth (ages 15-25) have higher homelessness rates. ○ Unhoused individuals also have more justice system contact. ○ Homelessness continues to increase due to lack of affordable housing, unemployment, poverty, mental illness, and substance abuse. ● Location of services – Services are present in each region of the county, but due to lack of transportation, services are not always accessible to those living outside of the immediate area surrounding a service location. ● Education – ○ There is an overall lack of high-quality early childhood education programs in the county. ○ Only 44% of Contra Costa County children are considered ready for kindergarten. ○ About 20% of immigrants in the county are limited English proficient (LEP) and 63% of them speak Spanish at home. The largest number of immigrants, and the largest percentage of LEP immigrants, live in Richmond and San Pablo. The second largest percentage of LEP immigrants live in Antioch. ● Domestic Violence/Intimate Partner Violence – Calls to law enforcement increased from 2,860 in 2017 to 4,134 in 2019. ● Commercially Sexually Exploited Children and Youth (CSEC/Y) – Services are needed to increase awareness of, and services for, CSEC/Y and for children and youth who are considered at-risk of sexual exploitation. ● Child care – ○ Shortages are greatest in West and East County, especially in cities with more ethnic and racial minorities, the lowest median family incomes, and the highest predicted population growth for the next 10 years. In contrast, there is a noted surplus of preschool spaces in the central part of the county. ○ There is a significant need for more subsidized child care, especially for children ages 0-2 and ages 5-12. ○ There is a need for childcare for children who have special needs. 35 IDENTIFIED STRATEGIES TO ADDRESS THE NEEDS OF THE SELECTED POPULATION What do you need to meet the needs of those in your selected population/community? Identified Strategies to Address Needs The primary need in Contra Costa is to establish a more robust prevention services infrastructure in East County. This will require collaborating and partnering with existing East County services agencies, organizations, and programs, including informal entities. The following recommendations were identified in the various community assessment documents that were reviewed for the prevention planning process, with special attention to the reviewed needs assessments, data that was collected, and qualitative stories from those with lived experience and other members of the CPP Planning Team. ● Increase the resources and accessibility of services in East County, especially Antioch. ● Strengthen the safety net of supportive services that are critical to establishing stability and safety for individuals and families. Examples include: ○ Access to food ○ Emergency/short-term housing ○ Emergency financial assistance ○ Case management ○ Benefits access assistance ○ Referrals and linkage to resources in the community ○ Transportation assistance ○ Crisis support ● Increase behavioral health and substance abuse prevention and treatment services, and provide all such services in a timely, trauma-informed, and culturally appropriate and responsive manner. ● Provide family services and in-home parenting support and skills education to help children and youth develop healthy social and coping skills, and adaptive functioning. ● Provide job training and placement opportunities, including non-college pathways for youth, and microenterprise and small businesses for others. ● Increase awareness of school-based services, e.g., tutoring and afterschool programs. ● Develop more community childhood activities and programs geared toward providing practical and useful, enjoyable skills, and opportunities that will provide a foundation for growth and healthy outcomes. 36 SERVICE ARRAY AND ASSET MAPPING According to the assessments, how is the current service array meeting or not meeting the needs of children, youth, parents, and families in your community? Contra Costa County has a vast service array countywide. However, according to the various needs assessments reviewed, and in thoughtful discussions with members of the CPP Planning Team and those with lived experience, the current service array in East County is not meeting the needs of children, youth, parents, and families who live there. The biggest gaps in East County’s service array include: ● Limited prevention services infrastructure in East County. ● Insufficient resources and accessibility of services in East County, especially Antioch. ● An insufficient safety net of supportive services for establishing stability and safety for individuals and families, including: ○ Access to food ○ Emergency financial assistance ○ Case management ○ Benefits access assistance ○ Referrals and linkage to resources in the community ○ Transportation assistance ○ Crisis support ○ Emergency/short-term housing or assistance ● Insufficient behavioral health and substance abuse prevention and treatment services, including services that are delivered in a timely, trauma-informed, and culturally appropriate and responsive manner. ● Insufficient family services and parenting support and skills education to develop healthy social and coping skills, and adaptive functioning. ● Insufficient job training and placement opportunities, non-college pathways for youth, and microenterprise and small businesses for others. ● Insufficient programs for students to succeed in school, e.g., tutoring and afterschool programs. ● Insufficient community childhood activities and programs for providing practical and useful, enjoyable skills, and opportunities that will provide a foundation for growth and healthy outcomes. The limited number of public and private nonprofit prevention services available in Antioch are funded by both public and private sources with some programs blending public and private or foundation funding. CFS and Probation have an established history of contracting with Antioch and East Contra Costa County-based nonprofit organizations to provide prevention services, including some in-home services. Most of the programs and services identified in our primary, secondary, and tertiary prevention asset maps (Appendices B, C, and D) are available to segments of the CPP selected target population. Currently available services are, however, available to a limited number of families, and a number of programs have lengthy waiting times. 37 Few services are provided in consumers’ homes or at locations selected by consumers. Starting in the spring of 2020, in-home and mobile programs have been compelled to allocate additional administrative, training, and material resources to crafting and implementing enhanced policies and procedures to ensure the health and safety of staff, volunteers, and consumers at all service delivery locations. Community-based organizations and public agencies serving Antioch residents share commonalities within their mission statements, and relationships between public and private nonprofit organizations are growing with the support of a community foundation, Antioch provider alliance and established service delivery partnerships that include community members and both public and private agencies. There is not yet a prevention services infrastructure in place to support routine and efficient collective performance feedback and evaluation. Service providers currently gather similar consumer demographic information and are interested in more robust and accessible data and outcome reviews inclusive of the community. The implementation of the CPP program will support collaboratively identified outcome measures, data sharing agreements, and the creation of a data management expert advisory group. These data management experts can help inform decisions regarding outcome measures, quality control and service model fidelity, ongoing training needs, efficient and ethical data sharing, and information technology capacity building. The CPP Planning Team developed countywide asset maps categorized by level of prevention and the Protective Factors, which may be referenced in the Appendices section. The services and agencies that are located in East County have been highlighted in order to demonstrate that this area of the county does not have an adequate number of resources. Engaging in asset mapping helped the CPP Planning Team to inform and describe the content of our plan, identify the candidacy population we will prioritize, and identify much-needed services and supports. Appendix B – Primary Prevention Appendix C – Secondary Prevention Appendix D – Tertiary Prevention Although there is some overlap when it comes to agencies and programs that have the ability to serve justice-involved youth, a separate, existing needs assessment completed by the Contra Costa Probation Department as part of the 2021 Report on Juvenile Justice Programs and Services in Contra Costa County has been included on page 38. Some of the services are provided through funding from the Juvenile Justice Coordinating Council (JJCPA) and the Youthful Offender Block Grant (YOBG). 38 SERVICE ARRAY EXPANSION TO MEET THE NEEDS OF TARGETED POPULATION How will your current service array adjust to meet the needs of your FFPSA candidacy target population and your non-FFPSA target population (in primary, secondary, and tertiary prevention service tiers)? The biggest change will be the establishment of a community pathway. Developing a community pathway in the city of Antioch, where there is significant demonstrated racial disparity, is fundamental to an equity-centered approach to prevention. A community pathway provides families access to community-based services before a call needs to be made to child protective services and/or when direct involvement with CFS or Probation is not warranted. A community pathway can serve to reduce racial disparities by keeping vulnerable children and families who most need supportive services out of “the system” while providing needed services and monitoring safety and risk. Contra Costa County will be relying more on the help and support of 39 community partners to implement culturally responsive, trauma-informed community programs and services that can better serve poor and Black/African American families. The service array will be expanded in Antioch as follows: PRIMARY - There will be a program that will provide a safety net of supportive services that include concrete supports, navigation assistance, and advocacy services in times of family stress and crisis to prevent harm before it occurs. Poverty increases Black/African American families’ exposure to the child welfare system. Black/African American households experience homelessness at a disproportionate rate relative to the general population. Families living in poverty have more difficulties accessing housing, behavioral health, health, transportation, employment, child care, and other supportive resources required to keep families stable and children and youth safely at home. In its primary prevention services, Contra Costa will offer referrals and linkage to, and advocacy with, California’s various safety net programs that are intended to alleviate and disrupt poverty, including CalWORKs, CalFresh, and Contra Costa’s housing and homelessness programs. SECONDARY - There will be a program for families who have one or more risk factors, e.g., parents with mental health concerns, parental substance abuse, exposure to domestic violence/intimate partner violence, parental or child disabilities, young parental age, poverty, etc., to receive in-home (or natural, place-based) family preservation-type services to stabilize families when they are at a crisis point. This would include case management, parenting support and education, skills-building, and side-by-side coaching. TERTIARY - There will be a program that will provide services for families who have experienced child maltreatment, in order to mitigate trauma, reduce negative consequences, and prevent recurrence, including foster care entry or detention by Probation. Services will focus on two populations: (1) Families with children or youth not requiring either formal CFS and/or Probation intervention because the reasons contributing to allegations of maltreatment or delinquency can be resolved by other protective supports; and (2) Families receiving CFS Family Reunification Services who are transitioning to Family Maintenance Services and would benefit from additional support. EVIDENCE-BASED PRACTICE SELECTION Outline the services that the Title IV-E agency will provide that address a continuum of primary, secondary, and tertiary prevention, intervention strategies and services for the selected populations. Contra Costa County drew on diverse evidence and a stakeholder engagement process to drive data-driven and locally-informed decisions around the most appropriate evidence-based services to support the county’s prevention-eligible children and families, and to also address the desired strategies and services at each prevention level. The specific services and interventions that have been designed to support safety, permanency, and well-being, and to promote stable and nurturing environments for children and families, are available for review in our logic models, and are also reflected in our Theory of Change. 40 The CPP Planning Team selected Motivational Interviewing and the Protective Factors Framework for its fundamental strategies. All planning members, including the Mental Health Program Chief and two Mental Health Program Managers from County Behavioral Health, were consulted and in support of this approach. In its five-year FFPSA Prevention Plan, California stated its intention to use Motivational Interviewing (MI) as a cross-cutting intervention beyond solely substance use disorder treatment. MI is presently considered well-supported in the Title IV-E Clearinghouse for parent and caregiver substance use, which allows states to receive reimbursement for MI as part of their service array under FFPSA. Additionally, the CDSS requested a waiver for the evaluation of MI both as a substance use disorder treatment intervention as well as a cross-cutting intervention. As California has stated in its plan, MI is showing considerable success in services including in-home parenting skill-building, mental health treatment, and family engagement and interaction. MI is also considered an effective service delivery strategy with both adult and youth populations. As a result, California has proposed the use of MI in a variety of settings, including community agencies and clinical settings, and that counties may use MI to improve engagement with families during each encounter. When delivered as a stand-alone EBP, MI is delivered by clinicians, social workers, and/or case managers. As examples, clinicians may implement MI as a substance use treatment service; social workers and case managers of FRCs and CBOs may deliver MI as a family engagement and case management strategy; and Title IV-E case workers may use MI to improve engagement with families during each encounter. The primary reasons Contra Costa County plans to use MI as a fundamental Evidence-Based Practice and foundation for all levels of its prevention program is MI’s focus on enhancing internal motivation to achieve behavioral change, reinforcing that motivation, and working to develop a plan to achieve change. Contra Costa intends to use MI to engage successfully with families. The parents, caregivers, and families that Contra Costa plans to serve are experiencing significant stressors that can include isolation, hopelessness, fear of asking for and accepting help, and reluctance to come to the attention of any authority for fear of negative outcomes. The CPP Planning Team has as its goal to have prevention services providers who are respectful and diligent about meaningful family engagement resulting in measurable positive outcomes. MI was also selected because there are no educational or training prerequisites needed to be trained as an MI practitioner; this will allow Contra Costa County to do extensive outreach to ensure any individuals at child- and family-serving agencies interested in building MI knowledge and skills have the opportunity to be trained. The goal of the CPP Planning Team is to promote successful outcomes for families who receive prevention services by engaging clients in making positive life changes using MI’s clear principles of engagement: authentic partnership between the provider and the client; a nonjudgmental and respectful approach to signal the provider’s acceptance of the client; compassion for and prioritizing the client, and their well-being; and calling forth the client’s own desire to work toward change. Because Contra Costa seeks to provide effective services that will improve families’ well-being, prevent entry into the child welfare or probation system, and support families to stay out of the system, MI is critical to building working relationships and meaningful connections that are led by clients in a way that highlights their own strengths and expertise. Ideally, families will feel empowered to express ideas about how they can work toward change, gaining ownership over the change process and therefore increasing the likelihood they will be successful. 41 MI will be leveraged through case management as a mechanism to improve engagement in services; set goals to address parenting, mental health, and substance abuse needs; selection of client service strategies for the child-specific prevention plan; and to promote and sustain client participation in and completion of services, ultimately increasing the reach and impact of preventive services. As a means of investing in making a countywide impact, especially for vulnerable residents, Contra Costa County will have a phased-in plan to provide MI training for our prevention program Community-Based Organization, and also East County child welfare and probation staff, including direct services staff, supervisors, and managers. Additionally, other community partners will be invited to participate in MI training, especially those in Antioch and serving Antioch residents. This will be the first step in ensuring that MI will be carried out by prevention services providers and case managers with fidelity as an integral component of the practice model and case management for all families served. We intend to have ongoing focus groups with staff who are receiving MI training to measure training effectiveness, report on successes and challenges with utilizing MI with clients, and to collect feedback prior to implementing a countywide rollout. In order to ensure model fidelity, and to ensure the appropriate documentation of delivered MI services, Contra Costa plans to use the Motivational Interviewing Treatment Integrity (MITI) coding tool, or a similar well-established tool, to yield feedback that can be used to increase clinical skill in MI practice and measure how well a practitioner is using MI. Contra Costa County will work with our local training provider, Bay Area Academy (BAA), to identify a Motivational Interviewing Network of Trainers (MINT) trainer or an equivalent to train staff, our future prevention program contracted service provider, and other individuals with a vested interest in children and families in the community, and to also provide ongoing support. MI training for CFS and Probation management and supervisors will be specifically tailored so that staff in leadership roles will be able to adequately coach and support their social workers and probation officers. Contra Costa will develop and utilize a workforce training plan that will include how the county will ensure contracted EBP providers meet minimum requirements of training and practitioner qualifications. In order to make MI implementation as smooth as possible, and to determine how best to initially implement and then fully implement delivered services, Contra Costa will be forming an MI Implementation Team. The MI Implementation Team will include the CPP leads, the CFS Staff Development Unit, a representative from the Continuous Quality Improvement (CQI) Unit, and any other CPP Planning Team members who are interested in participating as we develop a training approach and ways to measure its effectiveness. Members of the CPP Planning Team, the future contracted service provider, CFS and Probation staff, and other community partners will also make themselves available for FFPSA trainings and webinars made available as part of the state’s three-tiered training rollout that was reported in California’s five-year prevention plan. Contra Costa also intends to utilize the Protective Factors Framework (PFF) in conjunction with MI services. Although PFF is not one of the well-supported EBPs in Title IV-E Clearinghouse, it is a resource-informed, strengths-based practice that provides a foundation for approaching the provision of prevention services. Building protective factors to promote stronger family functioning will dovetail nicely with our MI efforts. 42 Below is a flowchart that shows how PFF, as described by the Strengthening Families Program, can result in positive outcomes for children, families, and communities. Each prevention level of Contra Costa’s CPP will utilize goal-oriented prevention and intervention strategies to serve and support the ability of parents and families to provide safe, stable, and nurturing environments for their children. The specific strategies and services are outlined below, and are expanded on in our logic models: PRIMARY - There will be a program that will provide a safety net of supportive services that include concrete supports, navigation assistance, and advocacy services in times of family stress and crisis to prevent harm before it occurs. SECONDARY - There will be a program for families who have one or more risk factors, e.g., parents with mental health concerns, parental substance abuse, exposure to domestic violence/intimate partner violence, parental or child disabilities, young parental age, poverty, etc., to receive in-home (or natural, place-based) family preservation-type services to stabilize 43 families when they are at a crisis point. This would include case management, parenting support and education, skills-building, and side-by-side coaching. TERTIARY - There will be a program that will provide services for families who have experienced child maltreatment, in order to mitigate trauma, reduce negative consequences, and prevent recurrence, including foster care entry or detention by Probation. Services will focus on two populations: (1) Families with children or youth not requiring either formal CFS and/or Probation intervention because the reasons contributing to allegations of maltreatment or delinquency can be resolved by other protective supports; and (2) Families receiving CFS Family Reunification Services who are transitioning to Family Maintenance Services and would benefit from additional support. CONTRA COSTA THEORY OF CHANGE IF Contra Costa County increases prevention services at the primary, secondary, and tertiary levels of prevention by establishing an effective cross-sector network and leveraging resources, THEN children and families will have access to resources and evidence-based interventions in their communities to strengthen their families and prevent unnecessary child welfare or probation involvement, SO THAT the need for foster care will be decreased; and SO THAT the well-being of children and youth already in foster care will be increased; and SO THAT children and youth will be able to return home safely to stable and stronger families. This vision is supported by the California Integrated Core Practice Model (ICPM) for children, youth, and families. Contra Costa County’s reliance on the ICPM is articulated in its AB 2083 System of Care MOU. The ICPM articulates the shared values, core components, and standards of practice reflecting current research that demonstrates how collaborative and integrated family services can best work together meeting the complex needs of children, youth, and families. The ICPM is based on 5 key components and 10 guiding principles. The 5 key components within the ICPM model include: ● Engagement ● Assessment ● Service planning/implementation ● Monitoring/adapting ● Transitions The 10 guiding principles include: ● Team based ● Family voice and choice ● Natural supports 44 ● Collaboration and integration ● Community-based ● Culturally respectful ● Individualized ● Strengths-based ● Persistence ● Outcomes-based To this foundation, Contra Costa County adds the state’s pillars for a comprehensive prevention plan that will support families in providing safe, stable, nurturing relationships and environments for their children and youth: ● Family Voice Centeredness - In individual case planning and system-wide policy development, practice, and implementation, as well as adapting evidence-based prevention and early intervention services to be culturally appropriate and to focus on the well-being of all family members. ● Racial Equity - Specifically seeking to reduce disproportionality in foster care, supporting the development of community-based, culturally appropriate services and programs, and incorporating outcomes measures to help ensure equitable implementation and provision of services and to inform the continuous quality improvement and evaluation frameworks established by the CDSS. ● Tribal Consultation and Collaboration - In the development of programs, systems, and policies that impact Tribes and American Indian/Alaskan Native families, ensuring consistent partnership with Tribes in all aspects of individual assessment and case planning for Tribal children and families. ● Strength-Focused and Trauma-Informed - Services, practices, and policies to support children and families. ● Community Capacity Building - Empowering community leadership to assist families and to support community efforts in developing needed services and definitions of success. ● Workforce Excellence - With a staff composition that reflects ethnic, linguistic, and cultural aspects of the community, incorporates individuals with lived experience, and is grounded in trauma-informed practice. ● Integration and Collaboration - Across systems to maximize and leverage funding, share information and collected data, and provide families with services and supports to meet their specific needs. ● Monitoring, Integrity, and Continuous Quality Improvement (CQI) - To ensure high-quality, ever-improving, and equitable services. CONTRA COSTA LOGIC MODELS The CPP Planning Team has split our logic model diagrams by level of prevention. The specific services we intend to offer have been documented in the logic models. Please refer to the following documents: Appendix E – Contra Costa County Primary Prevention: Concrete Support, Referrals, and Outreach Appendix F – Contra Costa County Secondary Prevention: Family Stabilization and 45 Preservation Appendix G – Contra Costa County Tertiary Prevention: Keeping Families Together ADDITIONAL ASSURANCES Please refer to Appendix H for Contra Costa County’s completed Assurances Template, otherwise known as Attachment B, from the CDSS All County Letter (ACL) 23-23. SPENDING AND SUSTAINABILITY Contra Costa has elected to utilize the CDSS-created Local Spending Plan Template, which details how the various FFPS funding sources will be used for prevention activities and services, and the extent to which additional funds are being leveraged for comprehensive prevention planning and sustainability. This has been submitted along with our prevention plan. Please refer to Appendix I. APPENDIX A. CONTRA COSTA SOCIAL DETERMINANTS OF HEALTH CHART (SDOH) SDOH ECONOMIC STABILITY EDUCATION HEALTH AND HEALTH CARE NEIGHBORHOOD AND BUILT ENVIRONMENT SOCIAL AND COMMUNITY CONTEXT HOUSING/FINANCIAL HEALTH MH, BH, & SUBSTANCE ABUSE SERVICES PROTECTIVE FACTOR Concrete support in time of need Social/emotional competence of children Knowledge of parenting and child development Parental resilience Concrete support in time of need Parental resilience Social/emotional competence of children IDENTIFIED NEEDS Cash support for emergencies Emergency and short-term housing Housing, esp. for disabled, intimate partner violence victims, transition aged-youth Stable family living arrangements Parenting skills education Parenting support Prosocial skills training Preschool programs to prepare children for kindergarten English language classes Preventive health care Timely healthcare when needed Health screenings Developmental screenings Timely mental health/behavioral health services Timely substance abuse services for all ages Provide mental health and Alcohol & Other Drugs services in culturally relevant, trauma-informed way Make services available throughout each region, not just in certain neighborhoods Increase resource availability in East County Equity and advocacy Youth programs, especially after school Decrease overrepresentation of Black/African American youths in justice system Understanding and eliminating suspension and expulsion disparities of Black/African American youth in school settings Increase awareness of commercial sexual exploitation Safety from community violence East and West County regions most affected Case management Tutoring Crisis support Navigator services Information referral, linkage, and advocacy Appropriate supervision of children Money and credit management Domestic/IPV services Subsidized child care, esp. 0-2 & 5-12 y.o. & special needs Job training Legal assistance Eviction prevention Transportation Youth employment Highlight denotes service provider/organization/activity located in East County APPENDIX B. CONTRA COSTA PRIMARY PREVENTION ASSET MAP Social Connections Knowledge of Parenting and Child Development Concrete Support in Times of Need Parental Resilience Social and Emotional Competence of Children Systems Change First 5 Family Resource Centers Nurse Family Partnership Bay Area Crisis Nursery First 5 FRC Fatherhood Engagement Series Parenthood Resource Directory Bay Area Crisis Nursery STAND! For Families Free of Violence Brighter Beginnings Family Support Program (for pregnant and parenting teens and young adults) Healthy Start COPE Supporting Fatherhood Involvement, Group Triple P, Everyday Moments, TALK Line Family Support Center Bay Point Works Contra Costa Health Services Breastfeeding Warmline Familias Unidas Native American Health Center Contra Costa County Access Unit Help Me Grow Network Parenthood Resource Directory First 5 playgroups for children with mild-moderate delays RYSE Youth Center Village Community Resource Center Rainbow Center Bridge Builders (in 5 Antioch Unified School District schools) Our Collective Impact Young Latinas, Future Leaders (Latina Center) Boys and Girls Club Springboard Project Build Antioch Internship Program CARE Parent Network CAPC – ChildHelp Speak Up Be Safe Office of Education Coordinator of Social Emotional Learning Yes Nature to Neighborhoods George Miller Center Racial Justice Oversight Body East Contra Costa Comminute Alliance Children’s Leadership Council The Alliance to End Abuse Trauma Transformed Georgetown Capstone Diversion Project African American Health Conductors (AAHC) Contra Costa Human Trafficking Coalition Promotoras (Spanish language health promoters – Center for Human Development) Breastfeeding at work laws Fetal Infant Mortality Review Program Paid parental leave advocacy Changing tables in men’s restrooms Blueprint Parenthood Resource Directory Parenthood Resource Directory Parenthood Resource Directory Black Infant Health Library services First 5 Resource Specialists Welcome Home Baby Sports teams Help Me Grow Network Women, Infants, and Children (WIC) Play groups Breastfeeding support groups Mt. Diablo Adult Education Parent Education Program Bay Area Rescue Mission La Clinica Social Media Schools Medical Center Cafes (John Muir Health) Parenting Cafes Sandy Hook Promise: violence prevention in 15/18 school districts; Signs of Suicide Education for students and teachers Contra Costa Crisis Center Student and Family Resource Centers (cities and schools at Richmond HS; James Morehouse Project at El Cerrito HS) 2nd Time Around First 5 Parent Education Workshops CalFresh Grandparents Support Group Welcome Home Baby Scheduled well-checks for children and parents Down Syndrome Connection of the Bay Area Mother’s Club Core Triple P Brighter Beginnings Family Partnership Program Community Violence Solutions AMF Food Closet Native American Health Center Kaiser classes, including Newborn Care and 1-2-3 Magic Loaves & Fishes of Contra Costa Big Brothers/Big Sisters Of The East Bay Mt. Diablo Peace Center Ask Suicide Screening Questions (ASK) Toolkit Shelter Inc. Prevention Program Highlight denotes service provider/organization/activity located in East County APPENDIX B. CONTRA COSTA PRIMARY PREVENTION ASSET MAP Attendance Awareness Campaign Sweet Beginnings Diaper Bank Opportunity Junction CocoKids One Day at a Time mentorship/ empowerment El Puente Empowerment Program “Rooming alone” medical settings 12+ People Who Care Children Association Youth Services Bureau (wraparound, teen parenting resources) Teen screening during well-check Comprehensive Sex Education Health Academy in some schools Monument Violence Prevention in schools Nutrition Services at John Muir Health. John Muir is starting to offer nutrition education in some local schools Building Blocks for Kids, Richmond Collaborative Health education for middle and high schoolers (LGBTQIA+ support, anger management, Empowering Girls) Ask Suicide-Screening Questions (ASQ) Toolkit Bright Futures Growth and Development Center Richmond Police Activities League after-school program Wellness in Schools Program 100 Black Men of the Bay Area, Inc. African American Health Conductors Program The Latina Center Project Second Chance Adult Literacy Program Antioch Community Foundation Down Syndrome Connection of the Bay Area Contra Costa Housing Authority Prenatal and Pediatric ACEs Screenings We Care Services for Children Ambrose Community Center - food assistance program IPV Screening Child Health & Disability Prevention Program (CHDP) FBC Community Outreach - food assistance program First 5 community engagement and regional groups Family, Maternal and Child Health (FMCH) Line Contra Costa County East County Adult and Senior Services Building Blocks for Parents, parent engagement in neighborhood initiatives Amador Institute, Inc. Highlight denotes service provider/organization/activity located in East County APPENDIX C. CONTRA COSTA SECONDARY PREVENTION ASSET MAP Social Connections Knowledge of Parenting and Child Development Concrete Support in Times of Need Parental Resilience Social and Emotional Competence of Children Systems Change Kinship Centers (Pacific Clinics, Youth Service Bureau, Wayfinder) Rainbow Community Center RYSE Center Down Syndrome Connection of the Bay Area Early Head Start + Head Start Program (0-5) Parenting education for incarcerated mothers and fathers CAPC – Nurturing Parenting Program Prenatal Care Guidance (PCG) Contra Costa Network of Care Family Justice Centers (East, West, Central) Bay Area Crisis Nursery Kinship Centers (Pacific Clinics, Youth Service Bureau, Wayfinder) Home Health for high risk mothers School-based health centers Project What Bay Area Crisis Nursery Early Childhood Mental Health has fatherhood groups in Richmond Healthy Start CAPC partnering with Re-Entry Services in Richmond to offer parenting education to men and women Antioch Mayor’s Apprenticeship (pilot program) Fresh Lifelines for Youth (FLY) Early Childhood Mental Health Program Project What REACH Project Wellness in Schools Program Rubicon Programs Youth Early Intervention Partnership (YEIP) Parenting education at substance abuse centers Scotts Valley Tribal TANF Program (SVTT) East County Women’s Services / Wollam House People Who Care Children Association Down Syndrome Connection of the Bay Area Youth Continuum Homeless Hotline Healthy & Active before 5 Frederic Ozanam Center Hand-to-Hand Collaborative East County Children’s MH Clinic - Antioch, Outpatient alcohol and drug treatment for Medi-Cal eligible youth Child Health & Disability Prevention Program (CHDP) Fred Finch Youth & Family Services The Rectory Women’s Recovery Center West County Child and Adolescent Services Family, Maternal and Child Health (FMCH) Line Lynn Center John Muir Health Mobile Health Clinic (Concord, Pittsburg, Brentwood) Monument Crisis Center (food pantry, senior services, immigration clinic, etc.) Harmonic Solutions LLC Family Support Services Ujima Central Outpatient Program ARM (Art, Recreation, Movement) of Care Crossroads High School - on-campus childcare, leadership program, parenting classes Rainbow Community Center Ujima West Outpatient Program Center for Recovery and Empowerment (C.O.R.E.) Neighborhood Housing Services of the East Bay Ujima East Outpatient Program Amador Institute, Inc. Highlight denotes service provider/organization/activity located in East County APPENDIX C. CONTRA COSTA SECONDARY PREVENTION ASSET MAP Humanity Way Inc. (housing, workforce development, basic community needs) Calli House Safe Refuge for Children and Families Pillars of Hope Loaves & Fishes of Contra Contra AMF Food Closet Love-A-Child Missions Homeless Recovery Shelter SHELTER Inc. of Contra Costa County Greater Richmond Interfaith Program (GRIP) Contra Costa Youth Continuum of Services Anka Behavioral Health, Inc. Contra Costa Interfaith Housing Appian House Bay Area Rescue Mission - Family Center Bay Area Rescue Mission - Men’s Shelter Highlight denotes service provider/organization/activity located in East County APPENDIX D. CONTRA COSTA TERTIARY PREVENTION ASSET MAP Social Connections Knowledge of Parenting and Child Development Concrete Support in Times of Need Parental Resilience Social and Emotional Competence of Children Systems Change Sandy Hook Promise- Say Something anon. reporting line Parenting education classes SARB process Parent Partners Specialized schools under Office of Ed Child Death Review Team Youth/Parent Partners Down Syndrome Connection of the Bay Area Contra Costa Children & Family Services Independent Living Skills Program (ILSP) Foster Kinship Care Education (FKCE) Down Syndrome Connection of the Bay Area Child Health & Disability Prevention Program (CHDP) Seneca’s Mobile Crisis Response Team Regional Center crisis response project and crisis behavioral therapist Victims of Crime compensation Differential Response providers: Catholic Charities of the East Bay, Pacific Clinics, Youth Service Bureau Family Preservation provider: Pacific Clinics Seneca Family of Agencies (Wrap support) Youth partners mentoring foster youth who are preparing to exit foster care Wellness in Schools Program East County Children’s MH Clinic - Antioch, Outpatient alcohol and drug treatment for Medi-Cal eligible youth SCAN Team Kinship Centers (Pacific Clinics, Youth Service Bureau, Wayfinder) Family, Maternal and Child Health (FMCH) Line The Youth Continuum of Services Contra Costa Children & Family Services Independent Living Skills Program (ILSP) Kinship Centers (Pacific Clinics, Youth Service Bureau, Wayfinder) The Rectory Women’s Recovery Center Harmonic Solutions LLC East County Women’s Services / Wollam House Frederic Ozanam Center Contra Costa Children & Family Services Independent Living Skills Program (ILSP) ARM (Art, Recreation, Movement) of Care First Place for Youth Ujima Central Outpatient Program Ujima West Outpatient Program Ujima East Outpatient Program Amador Institute, Inc. APPENDIX E. Contra Costa County Primary Prevention Contra Costa County Primary Prevention: Concrete Support, Referrals, and Outreach Program Vision: All children and families in Contra Costa County, especially in the East County region, are supported by services and systems that are accessible, have an equitable approach, include culturally and linguistically responsive services, and celebrate all aspects of their diversity. Prioritization of clients: Focus on families who are overrepresented in Child Welfare and Probation, and those who are otherwise most needy, e.g., Black/African American families, AI/AN families, Latino families, immigrant families, LGBTQ+ families, and unhoused families. Also, families struggling to find resources, families with multiple children, and families of children with special needs. Population needs to be addressed by services: The safety net of supportive services, especially in the East County region, must be strengthened, which will include concrete support, navigation assistance, and advocacy services in times of family stress and crisis to prevent harm before it occurs. Population Served: Initially, families in Antioch. Services/Interventions: All services and interventions will be provided using Motivational Interviewing and the Protective Factors Framework to promote successful outcomes for families and reduce the likelihood of child abuse and neglect. - Outreach: a multilingual, multicultural public awareness campaign to increase Antioch residents’ knowledge of available social and family support resources in their community. Formal outreach and promotion may include: ● Broadcast and social media ● City of Antioch, faith-based, recreational, schools, and other organizations’ bulletins or communication tools and websites ● Text blasts and an email distribution list, e.g. sharing of resources, different community activities, etc. ● Community events, e.g., resource fairs, health fairs, festivals, etc. ● Other public and private providers who interact with parents, e.g., childcare, law enforcement, pediatricians, school staff, etc. - Provide referrals to community and public agency resources with: ● Warm hand-off and linkage to agencies and resources in the community ● Accompaniment ● Advocacy ● Navigation assistance to agencies and resources in the community - Referrals and assistance with navigating supportive services such as: ● Specialized daycare (RC) ● Respite care, including behavioral respite care ● Mental health support/behavioral health support and counseling Outputs: ● Families will have increased knowledge of resources and services that fit their needs ● Services will be accessible to families in terms of location, sense of safety, welcoming environment, cultural appropriateness, and language availability ● # of service providers trained in Motivational Interviewing ● # trained in Protective Factors Framework ● # of media announcements and outreach efforts to promote prevention program ● # of families who receive direct primary prevention services ● # of families who received referrals to other agencies or organizations ● # of families who received advocacy/navigation services ● Reduced maltreatment as measured by number of substantiated referrals ● Reduced maltreatment as measured by number of entries into foster care Inputs: ● Identified funding for all costs, e.g., service delivery, administrative, staffing, data tracking, supports, etc. ● Identified CBO who can serve families via identified services and interventions ● Hired staff with special consideration to the following desired staffing requirements: ○ Reside in or near Antioch/familiar with Antioch community ○ Lived experience ○ Social Services experience ○ Bicultural and bilingual ○ Reliable transportation ○ Flexible hours/ability to be available 24/7, including weekends ● Training topics for CBO provider: APPENDIX E. Contra Costa County Primary Prevention Services/Interventions, continued: ● Public assistance, e.g., CalFresh ● Healthcare access, including information on pediatric medical homes ● Housing ● Adult education ● Credit repair/financial counseling and support - Concrete resources and funds to help keep families together and stable, including: ● Affordable housing (vouchers, short-term emergency housing, etc.) ● Employment services ● Transportation accessibility, especially for children to attend school and for families to receive health care ● Food (gift cards/vouchers) ● Child needs (cribs, strollers, child-proofing materials, etc.) ● Emergency stipends Measurement Tools: ● Protective Factors Survey (PFS) ● Use of the Motivational Interviewing Treatment Integrity (MITI) coding tool, or a similar well-established tool, which will assess whether clients with whom Motivational Interviewing was used showed: ○ More likelihood to participate in services ○ Changes in high-risk lifestyle behaviors that may lead to child maltreatment ○ Increased confidence in parenting skills ○ Increased self-reliance and responsibility for change in family’s well-being ● Survey for families to measure their evaluation of services ● Internal CWS data ● Internal Probation data ● Focus groups, which will include consumers, members of the community, and those with lived experience ● Antioch Unified School District – student attendance and SARB data Inputs/Training topics for CBO provider, continued: ○ Motivational Interviewing (will include ongoing coaching/utilizing fidelity and efficacy monitoring tool) ○ Protective Factors Framework ○ Development stages across lifespan/child development ○ Trauma-informed care ○ Mandated Reporter/Mandated Supporter ○ Overview of Contra Costa public agencies ○ Cultural awareness/competency ○ Community engagement methods ○ Overview of other community resources, and where to refer families if CBO is not the appropriate venue ○ Case management ○ Crisis intervention ○ LGBTQ+ population ○ Advancing Equity/Racial Justice Outcomes: ● A more visible and accessible safety support network for families in Antioch ● Increased knowledge of available services and supports in the community ● Increased emotional and mental well-being of parents and caretakers ● Improved positive parenting practices ● Increased confidence in parenting skills ● Reduction of parental and familial stress Indicators: ● Short-term: # of established services/support activities that were offered to families ● Long-term: 5% decrease in overall number of Antioch families whose children enter foster care ● Long-term: 5% decrease in overall number of Antioch families whose children are referred to Juvenile Probation ● Long-term: 5% increase in Antioch school attendance rate ● Long-term: 5% decrease in CFS substantiated referrals ● Number of individuals who contact the prevention program for support will increase by 5% each year ● Long-term: An informed community who knows the difference between actual child neglect/abuse and a family who is struggling and needs additional support APPENDIX F. Contra Costa County Secondary Prevention Contra Costa County Secondary Prevention: Family Stabilization and Preservation Program Vision: All children and families in Contra Costa County, especially in the East County region, are supported by services and systems that are accessible, have an equitable approach, include culturally and linguistically responsive services, and celebrate all aspects of their diversity. Population needs to be addressed by services: Families with one or more risk factors associated with compromised well-being or child maltreatment, such as children of parents with mental health concerns, parental substance abuse, exposure to domestic violence, parental or child disabilities, young parental age, and poverty. Population Served: Initially, families in Antioch. Prioritization of clients: Focus on families who are overrepresented in child welfare and probation, and those who are otherwise most needy, e.g., Black/African American families, AI/AN families, Latino families, immigrant families, LGBTQ+ families, and unhoused families. Also, families struggling to find resources, families with multiple children, and families of children with special needs. Services/Interventions: All services and interventions will be provided using Motivational Interviewing and the Protective Factors Framework to promote successful outcomes for families and reduce the likelihood of child abuse and neglect. In-home (or natural, place-based) family preservation-type services will be utilized to stabilize families when they are at a crisis point. This would include: ● Case management, including concrete supports, advocacy, and community referrals ● Parenting education, support, and coaching. May include referrals to neighborhood-based and/or parenting education or parenting support groups. ● Family preservation services with side-by-side coaching and support, which may include the following topics: ○ Child development ○ Early learning and literacy, school readiness ○ Managing social media and technology ○ Adolescence ○ Behavioral/positive discipline/managing challenging behaviors ○ Co-parenting, communication, and custody issues ○ Child abuse prevention ○ Special education and IEPs ○ Self-care, stress management ○ Substance abuse prevention and treatment (children and adults) ○ Understanding social media and its accompanying pressures, internet safety ○ Intimate Partner Violence/Domestic Violence (children and adults) ○ LGBTQ+ population ● Transportation assistance and support (either via provider or funding) ● Mentorship connections for both children and adults Outputs: ● Services will be accessible to families in terms of location, sense of safety, welcoming environment, cultural appropriateness, and language availability ● # of service providers trained in Motivational Interviewing ● # trained in Protective Factors Framework ● # of families served ● # of parents who were referred to parenting education classes or parenting support groups ● # of families who received direct secondary prevention services ● # of families who received referrals to other agencies or organizations ● # of families who received advocacy/navigation services ● Reduced maltreatment as measured by number of substantiated referrals ● Reduced maltreatment as measured by number of entries into foster care Inputs: ● Identified funding for all costs, e.g., service delivery, administrative, staffing, data tracking, supports, etc. ● Identified CBO who can serve families via identified services and interventions ● Hired staff with special consideration to the following desired staffing requirements: ○ Reside in or near Antioch/familiar with Antioch community ○ Lived experience ○ Social Services experience ○ Bicultural and bilingual ○ Reliable transportation ○ Flexible hours/ability to be available 24/7, including weekends APPENDIX F. Contra Costa County Secondary Prevention Services/Interventions, continued: ● Identification of informal and natural supports ● Safety planning ● Skills building ● 24/7 availability, including weekends ● Services that are sensitive/supportive of elder caregivers ● Close monitoring of potentially dangerous situations ● Holistic services approach that teaches families how to access services and equips them with the tools to prevent future trauma Inputs/Training topics for CBO provider, continued: ● Trained staff and community partners, including ongoing coaching for delivery of intensive in-home preservation services. Training topics include: ○ Motivational Interviewing (will include ongoing coaching/utilizing fidelity and efficacy monitoring tool) ○ Protective Factors Framework ○ Development stages across lifespan/child development ○ Trauma-informed care ○ Mandated Reporter/Mandated Supporter ○ Overview of Contra Costa public agencies ○ Cultural awareness/competency ○ Community engagement methods ○ Overview of other community resources, and where to refer families if CBO is not the appropriate venue ○ Case management ○ Crisis intervention ○ LGBTQ+ population ○ Advancing Equity/Racial Justice Measurements: ● Protective Factors Survey (PFS) ● Use of the Motivational Interviewing Treatment Integrity (MITI) coding tool, or a similar well-established tool, which will assess whether clients with whom Motivational Interviewing was used showed: ○ More likelihood to engage and participate in services ○ Changes in high-risk lifestyle behaviors that may lead to child maltreatment ○ Increased confidence in parenting skills ○ Increased self-reliance and responsibility for change in family’s well-being ● Surveys: Pre/post client satisfaction survey ● North Carolina Family Assessment Scale ● Internal CWS data ● Internal Probation data ● Focus groups, which will include consumers, members of the community, and those with lived experience ● Local law enforcement data – calls for service for “family disturbance.” ● Antioch Unified School District – student attendance and SARB data Outcomes: ● A stronger safety support network for families in Antioch ● Families who participated in the program will have lower rates of referral to CFS and Juvenile Probation after receiving services ● Decrease in the number of children experiencing child abuse and neglect, and the adverse effects of removal from their home of origin ● Increased well-being and resiliency of parents and caretakers ● Reduction of parental and familial stress ● Services are delivered in a timely manner with responsive resources ● Families will have increased knowledge of child development ● Increased knowledge of available services and supports in the community Indicators: ● Increased number of families served through prevention services ● Long-term: 5% decrease in the number of families residing in Antioch whose children enter foster care ● Long-term: 5% decrease in the number of Antioch families whose children are referred to Juvenile Probation ● Long-term: 5% decrease in number of Antioch youths booked in Juvenile Hall ● Long-term: 5% increase in Antioch school attendance rate APPENDIX G. Contra Costa County Tertiary Prevention Contra Costa County Tertiary Prevention: Keeping Families Together Program Vision: All children and families in Contra Costa County, especially in the East County region, are supported by services and systems that are accessible, have an equitable approach, include culturally and linguistically responsive services, and celebrate all aspects of their diversity. Population needs to be addressed by services: Services for families in which child maltreatment has already occurred, with an emphasis on trauma mitigation, reduction of negative consequences, and prevention of recurrence, including entry into foster care or detention by Juvenile Probation. Population Served: Initially, families in Antioch, with attention to two specific populations: ● WIC 241.1 youths not requiring formal CFS and/or Juvenile Probation intervention because the reasons contributing to allegations of maltreatment or delinquency can be resolved by other protective supports. ● Families receiving Family Reunification services from CFS, but transitioning to Family Maintenance services, who could benefit from additional support. Prioritization of clients: Focus on families who are overrepresented in child welfare and probation, and those who are otherwise most needy, e.g., Black/African American families, AI/AN families, Latino families, immigrant families, LGBTQ+ families, and unhoused families. Also, families struggling to find resources, families with multiple children, and families of children with special needs. Services/Interventions: All services and interventions will be provided using Motivational Interviewing and the Protective Factors Framework to promote successful outcomes for families and reduce the likelihood of future child abuse and neglect. Services will include: ● Providing family preservation-type services to strengthen parenting skills and teach effective coping strategies ● In-home (or natural, place-based) case management and support at flexible times to meet the family’s needs, with consideration to any transportation barriers ● Engagement of families and parents as full partners in service planning ● Alleviation of risks that may cause entry or re-entry into foster care ● Safety planning ● Parenting education/parent training and support, which may include the following topics: ○ Positive discipline ○ Trauma-informed parenting ○ Understanding of developmental stages ○ Understanding social media and its accompanying pressures, and internet safety ○ Co-parenting, communication, and custody issues ○ Sex-trafficking education ○ Substance Abuse prevention and treatment (children and adults) Outputs: ● # of service providers and staff trained in Motivational Interviewing ● # trained in Protective Factors Framework ● # of families who received direct tertiary prevention services ● # of families who received referrals to other agencies or organizations ● # of families who received advocacy/navigation services ● # of children who remained out of foster care ● # of children who remained out of the Probation system Inputs: ● Identified funding for all costs, e.g., service delivery, administrative, staffing, data tracking, supports, etc. ● Identified CBO who can serve families via identified services and interventions ● Hired staff with special consideration to the following desired staffing requirements: ○ Reside in or near Antioch/familiar with Antioch community ○ Lived experience ○ Social Services experience ○ Bicultural and bilingual ○ Reliable transportation ○ Flexible hours/ability to be available 24/7, including weekends ● Trained staff and community partners, including ongoing coaching for delivery of intensive in-home preservation services. Training topics include: APPENDIX G. Contra Costa County Tertiary Prevention Services/Interventions, continued: ○ Intimate Partner Violence/Domestic Violence (children and adults) ○ LGBTQ+ population ● Referrals to parenting education classes and support groups ● Use of Protective Factors framework to identify strengths and develop resources ● Linkage and effective connection to health services, schools, and other resources ● Identifying, developing, and using informal and natural supports ● Holistic services approach that teaches families how to access services and equips them with the tools to prevent future trauma Inputs/Training topics for CBO provider, continued: ○ Motivational Interviewing (will include ongoing coaching/utilizing fidelity and efficacy monitoring tool) ○ Protective Factors Framework ○ CFS and Juvenile Probation overview ○ Mandated Reporter/Mandated Supporter ○ Trauma-informed approaches ○ Safety Organized Practice (SOP) and Structured Decision Making (SDM) ○ Development stages across lifespan/child development ○ Overview of other community resources, and where to refer families if CBO is not the appropriate venue ○ Knowledge of family finding process ○ Crisis intervention ○ Cultural awareness/competency ○ LGBTQ+ population ○ Advancing Equity/Racial Justice Measurements: ● Protective Factors Survey (PFS) ● Use of the Motivational Interviewing Treatment Integrity (MITI) coding tool, or a similar well-established tool, which will assess whether clients with whom Motivational Interviewing was used showed: ○ More likelihood to engage and participate in services ○ Changes in high-risk lifestyle behaviors that may lead to further child maltreatment ○ Increased confidence in parenting skills ○ Increased self-reliance and responsibility for change in family’s well-being ● Pre/post client satisfaction survey ● Focus groups, which will include consumers, members of the community, and those with lived experience ● North Carolina Family Assessment Scale ● Local law enforcement data – calls for service for “family disturbance.” ● Antioch Unified School District – student attendance and SARB data Outcomes: ● Populations considered disproportionately represented in child welfare and Juvenile Probation will have more support ● A reduction in entry or re-entry to foster care due to child maltreatment ● Decrease in the number of children experiencing abuse and neglect, and the adverse effect of removal from their home of origin ● Increase in child safety, permanency, and well-being ● Fewer emergency department visits pertaining to child injury ● Increased engagement in mental health services ● Improved family functioning and increased self-sufficiency, resiliency, and stability ● Increased school attendance ● Increased community engagement Indicators: ● Increased number of families served through prevention services ● Long-term: 5% decrease in the number of Antioch families whose children enter foster care ● Long-term: 5% decrease in the number of subsequent referrals for Antioch families who have previous child welfare or probation involvement ● Long-term: 5% decrease in the number of Antioch families whose children are referred to Juvenile Probation ● Long-term: 5% decrease in number of Antioch youths placed in Juvenile Hall ● Long-term: 5% increase in Antioch school attendance rate ATTACHMENT B- ASSURANCES TEMPLATE Family First Prevention Services (FFPS) Program Assurances County of Instructions: These assurances must be submitted by local child welfare services (CWS) and probation agencies that opt into the FFPS Program and are a required component of the local comprehensive prevention plan (CPP). These assurances will remain in effect unless changed by the submission of updated assurances and an updated CPP. Any changes to the local CPP must include resubmission of these assurances. Title IV-E Prevention Program Reporting In accordance with section 471(e)(5)(B)(x) of the federal Social Security Act and California Welfare and Institutions Code (WIC) section 16587(d)(9), , (Name(s) of participating child welfare services and/or probation agency) is providing this assurance, consistent with the local CPP and the California Title IV-E Prevention Services State Plan, to collect and report to the CDSS information and data required for the FFPS Program, including all information and data necessary for federal financial participation, federal reporting, to determine program outcomes, and to evaluate the services provided. This includes, but is not limited to, child-specific information and expenditure data. Child Safety Monitoring In accordance with section 471(e)(5)(B)(ii) of the federal Social Security Act and California WIC sections 16587(d)(7)-(8), the (Name(s) of participating child welfare services and/or probation agency) assures it will provide oversight and monitoring of the safety of children who receive services under the FFPS Program, including oversight and monitoring of periodic risk assessments throughout the period of service delivery. The agency further assures it will monitor and oversee the safety of children and periodic risk assessments for children who receive FFPS program services through its contracted community-based organizations. If the local child welfare and/or probation agency determines the child’s risk of entering foster care remains high despite the provision of the services, the agency assures that it will reexamine the child’s prevention plan during the 12-month period. In the case of an Indian child, the agency assures the assessments, and any reexamination of the prevention plan will be conducted in partnership with the Indian child’s tribe. Workforce Development and Training In accordance with section 471(e)(5)(B)(viii) of the federal Social Security Act, the (Name(s) of participating child welfare services and/or probation agency) assures it will adhere to the FFPS training plan as outlined in the California Title IV-E Prevention Services State Plan, and ensure caseworkers within both the community and Title IV-E agency pathways under the FFPS program are supported and trained in assessing what children and their families need, connecting to the families they serve, accessing and delivering the needed trauma-informed and evidence-based services, overseeing and evaluating the continuing appropriateness of the services, and all other foundational requirements, including but not limited to, understanding how the requirements of the federal Indian Child Welfare Act (ICWA) and implementing state laws intersect with prevention services provided through the community based and Title IV-E agency pathways. Trauma-Informed Service Delivery The (Name of participating child welfare services and/or probation agency) assures that in accordance with section 471(e)(4)(B) of the federal Social Security Act and California WIC section 16587(d)(6), each service in the CPP provided to or on behalf of a child will be provided under an organizational structure and treatment framework that involves understanding, recognizing, and responding to the effects of all types of trauma, including historical and multigenerational trauma, and in accordance with recognized principles of a trauma- informed approach and trauma-specific interventions to address trauma’s consequences and facilitate healing. Model Fidelity for Evidence-Based Programs and Continuous Quality Improvement In accordance with section 471(e)(5)(B)(iii)(II) of the federal Social Security Act and California WIC sections 16587(d)(10) and 16587(d)(11)(A), the (Name of participating child welfare services and/or probation agency) assures that services provided in the CPP will be continuously monitored to ensure fidelity to the practice model, to determine the outcomes achieved, and to refine and improve practices based upon information learned, using a continuous quality improvement framework, developed in accordance with instructions issued by the CDSS. The agency agrees to participate in state level fidelity oversight, data collection, evaluation, and coordination to determine the effectiveness of a service provided under the FFPS program. Equitable and Culturally Responsive Services and Supports In accordance with the Governor’s Executive Order N-16-22, and consistent with California Five Year Prevention Services State Plan, the (Name of participating child welfare services and/or probation agency) assures that the implementation of interventions, services and supports should be equitable, culturally responsive and targeted to address disproportionality and disparities experienced by black, indigenous, and people of color, as well as lesbian, gay, bisexual, transgender, queer and plus (LGBTQ+) children and youth. Contra Costa County Comprehensive Prevention Plan (CPP) August 8, 2023 Family First Prevention Services Act (FFPSA) •Signed into law - 2018 •Part I – Vision •Part II – Service Provision FFPSA Vision and Goals Prevention-based services & supports •Fewer in foster care and juvenile probation •More children & youth who can remain safely at home with families •Address disproportionate number of families of color in child welfare and juvenile justice systems CPP Charter Statement Purpose: To create and oversee a countywide prevention plan which impacts the social determinants of health for our children, families, and community. Vision: All children and families in Contra Costa County are supported by services and systems that are accessible, have an equitable approach, include culturally and linguistically responsive services, and celebrate all aspects of diversity. Mission: To create and oversee a seamless cross-sector network that shares collective responsibility for increasing protective factors and positively impacting the quality of the social determinants of health. CPP Development & Funding •Children and Family Services (CFS), Probation, Behavioral Health Services •Cross-sector collaboration •Community members experienced •FFPSA-specific funding o Time-limited o Start small to ensure success & sustainability with public child welfare, probation, and/or mental health services CPP Planning Team Partners FFPSA Service Provision •FFPSA Comprehensive Prevention Plan (CPP) focus •Prevention services and supports delivered at primary, secondary, and tertiary levels o Mental health o Substance use prevention & treatment o Parenting skills Milestones •May 2022 – First convened •August 2022 – Decided focus of initial prevention efforts; analysis of 22 city & county needs assessments •November 2022 – Community Café involving youth and young adults with lived experiences •July 2023 – CDSS approved CPP Needs Assessments Summary •East County, particularly Antioch, most notable •Establishment of supportive services in Antioch has not kept pace with population increase •The highest degree of disproportionality currently exists in Antioch © 2022 The Public Health Alliance of Southern California CFS and Probation Impact Antioch CFS referrals 1711 children (~16% of County referrals) East County Community Supervision 41% In Placement 60% Juvenile Institution 44% Contra Costa Probation Department, 2023 Quarter 1 Population ChartSafe Measures, Referrals, November 29, 2022 Guiding Principles •Team-based •Family voice and choice •Natural supports •Collaboration & integration •Community based •Culturally respectful •Individualized •Strengths-based •Persistence •Outcomes-based •Trauma-informed How to Support Children and Families 1.Concrete support to keep families in crisis safe (e.g., access to food, emergency housing, gift cards, child-specific needs, etc.) 2.More resources and accessibility of services 3.Family preservation, parenting support, and parenting skills 4.Ensure services are conveniently located and trauma-informed 5.Public awareness campaign to promote community resources Program Summary •Primary, Secondary, and Tertiary prevention levels •Contract community-based organization (CBO) with experience and expertise in Antioch to provide services •A well-established, evidence-based practice, Motivational Interviewing, will be the program’s service provision foundation Prevention Areas Primary Provide a safety net of supportive services that include concrete supports, navigation assistance, and advocacy services to prevent harm before it occurs. Secondary Families who have one or more risk factors such as mental illness, parental substance abuse, domestic violence, young parental age, etc., receive in-home services to stabilize families when at a crisis point. Tertiary Services for families involved in child welfare or probation, with an emphasis on prevention of future harm after harm has already occurred. Motivational Interviewing (MI) •Guiding style of communication, between following (good listening) and directing (giving information and advice). •Empowers people to change by drawing out their own meaning, importance and capacity for change. •Based on a respectful and curious way of being with people that facilitates the natural process of change and honors client autonomy. Why MI? •Well-established, evidence-based practice (EBP) •Serves families in each prevention area •Benefits: –Success in parenting skill-building, mental health services, and substance abuse prevention and treatment –Effective engagement strategy with both children and adults –No training prerequisites or educational requirements –Most inclusive of available EBPs selected by CDSS –Any child- and family-serving agency in Contra Costa can be trained Outcome Measures •Data that is available and accessible to the community •Families gain knowledge of local resources and services •Accessible to families - location, sense of safety, welcoming environment, culturally appropriate, language •Improved emotional and mental well-being of parents and caretakers •Reduced child maltreatment measured by number of substantiated CFS referrals and placements into foster care ARPA-CBCAP $526,545 through September 2025 FFTA Federal $1,004,538 through June 2025 Funding & Fiscal Landscape •Initial spending plan – CFS and Probation developed •Long-term funding, sustainability & expansion – in progress •Advocating for block grant extension and/or yearly CPP allocations •FFPSA claiming and allowable activities strictly regulated FFPSA Part 1 Block Grant $3,783,112 (CFS) $476,660 (Probation) through June 2024 Next Steps •Continue outreach efforts to community •Develop Request for Proposal to secure Community-Based Organization to be CPP Provider •Pursue and develop funding to sustain and expand comprehensive prevention programs to serve the entire county •Internal exploration and dedicated attention to existing CFS and Probation business practices to operate from more of a prevention-based mindset members Join the Planning Team Alysia Dellaserra dellaa@ehsd.cccounty.us (925) 655-0904 Board of Supervisors Action Acknowledge and Accept the CDSS Approved Families First Prevention Services Act Comprehensive Prevention Plan (CPP). RECOMMENDATION(S): RECEIVE the Employment and Human Services Department (EHSD), Children and Family Services (CFS) Bureau Comprehensive Prevention Plan Presentation. FISCAL IMPACT: No fiscal impact for this action. BACKGROUND: Comprehensive Prevention Plan (CPP) is a plan born from the Families First Prevention Services Act to meet state compliance in developing a plan that includes shifting from a reactionary to a prevention based intervention approach and which will reduce entries into foster care. To create and oversee a countywide prevention plan which impacts the social determinants of health for our children, families, and community. CHILDREN'S IMPACT STATEMENT: The service array expansion provided under this Comprehensive Prevention Plan support all five of Contra Costa County’s community outcomes: (1) “Children Ready for and Succeeding in School”; (2) “Children and Youth Healthy and Preparing for Productive Adulthood”; (3) “Families that are Economically Self-Sufficient”; (4) "Families that are Safe, Stable and Nurturing"; and (5)"Communities that are Safe and Provide a High Quality of Life for Children and Families" by ensuring children and families in CFS programs are working with qualified staff on a consistent basis. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/08/2023 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Ken Carlson, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Tracy Story (925) 608-4960 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: D.1 To:Board of Supervisors From:Marla Stuart, Employment and Human Services Director Date:August 8, 2023 Contra Costa County Subject:Employment and Human Services Department, Children and Family Services Bureau Comprehensive Prevention Plan Presentation ATTACHMENTS CPP Presentation CCP Plan APPENDIX F STORMWATER FACILITIES OPERATION AND MAINTENANCE PLAN FOR MAGEE PRESERVE, SUBDIVISION 9291 Sub 9291-Magee Preserve Page i of iii March 2021 STORMWATER FACILITIES OPERATION AND MAINTENANCE PLAN for Magee Preserve Subdivision 9291 March 2021 Project 091015IP prepared for: Davidon Homes 1600 South Main Street, Suite 150 Walnut Creek, CA 94596 (925) 945-8000 Contact: Steve Abbs prepared by: Ruggeri Jensen Azar 4690 Chabot Drive, Suite 200 Pleasanton, CA 94588 (925)227-9100 Contact: Kirk Myers Sub 9291-Magee Preserve Page ii of iii March 2021 TABLE OF CONTENTS I.Inspection and Maintenance Log .................................................................................... 1 II.Update to Designation of Responsible Individuals ........................................................ 2 III.Updates, Revisions, and Errata ....................................................................................... 3 IV.Introduction ....................................................................................................................... 4 IV.A.Background ...................................................................................................................................................... 4 IV.B.Associated Agreements .................................................................................................................................. 4 IV.C.Funding for and Organization of Facility Operation and Maintenance ............................................... 4 IV.D.Site Description ............................................................................................................................................... 4 V.Designation and Training of Responsible Individuals ................................................... 5 V.A.Designated Contact for Operation and Maintenance .............................................................................. 5 V.B.Off-Hours or Emergency Contact............................................................................................................... 5 V.C.Corporate Officer (authorized to execute agreements with the County) ............................................. 5 V.D.Initial Training of Responsible Individuals ................................................................................................ 5 V.E.Ongoing Training of Responsible Individuals ........................................................................................... 5 VI.Facilities to be Maintained .............................................................................................. 6 VI.A.Facility Descriptions ....................................................................................................................................... 6 VI.A.1.[Bio-retention Area A]6 VI.A.2.[Bio-retention Area B-1]6 VI.A.3.[Bio-retention Area B-2]6 VI.A.4.[Bio-retention Area B-3]7 VI.A.5.[Self-Retaining Area C]7 VI.A.6.[Bio-retention Area D]7 VI.A.7.[Bio-retention Area E]7 VI.A.8.[Bio-retention Area F]7 VII.Maintenance Activities .................................................................................................... 7 VII.A.General Maintenance Rules........................................................................................................................... 7 VII.B.Maintenance Schedule .................................................................................................................................... 8 VII.B.1.Routine Activities 8 VII.B.2.Following Significant Rain Events 9 VII.B.3.Prior to the Start of the Rainy Season 9 VII.B.4.Annually During Winter 9 Figures Figure [A]. Bioretention Cross-Section (schematic) .................................................................................. 6 Attachments 1.Stormwater Control Plan for Magee Preserve (Includes Plan) 2.Record drawings 3.Service agreements Sub 9291-Magee Preserve Page iii of iii March 2021 Abbreviations C.3 Provision C.3 in the Municipal Regional Stormwater Permit issued by the California Regional Water Quality Control Board for the San Francisco Bay Region IMP Integrated Management Practice O&M Plan Operations and Maintenance Plan AD Area Drain BMP Best Management Practices CO Cleanout DMA Drainage Management Area DI Drainage Inlet INV Invert Elevation PERF Perforated Pipe SD Storm Drain SF Square Feet This Stormwater Facilities Operation and Maintenance Plan was prepared using the template dated 4/2/2019. Sub 9291, 9320-Magee Preserve Page 1 of 10 January 2020 I.INSPECTION AND MAINTENANCE LOG Facility Name Address Begin Date End Date Date BMP ID#BMP Description Inspected by: Cause for Inspection Exceptions Noted Comments and Actions Taken Instructions:Record all inspections and maintenance for all treatment BMPs on this form. Use additional log sheets and/or attach extended comments or documentation as necessary. o BMP ID# — Always use ID# from the Operation and Maintenance Manual. o Inspected by — Note all inspections and maintenance on this form. o Cause for inspection — Note if the inspection is routine, pre-rainy-season, post-storm, annual, or in response to a noted problem or complaint. o Exceptions noted — Note any condition that requires correction or indicates a need for maintenance. o Comments and actions taken — Describe any maintenance done and need for follow-up. Sub 9291, 9320-Magee Preserve Page 2 of 10 January 2020 II.UPDATE TO DESIGNATION OF RESPONSIBLE INDIVIDUALS **Use this form to update the plan when responsible individuals change. ** Date Completed Facility Name Facility Address Designated Contact for Operation and Maintenance Name:Title or Position: Telephone:Alternate Telephone: Email: Off-Hours or Emergency Contact Name:Title or Position: Telephone:Alternate Telephone: Email: Corporate Officer (authorized to execute contracts with the City, Town, or County) Name:Title or Position: Address: Telephone:Alternate Telephone: Email: Sub 9291, 9320-Magee Preserve Page 3 of 10 January 2020 III.UPDATES, REVISIONS, AND ERRATA Date Num.Updates, Revisions, or Errata Title Description/Purpose By (full name): Sub 9291, 9320-Magee Preserve Page 4 of 10 January 2020 IV.INTRODUCTION This plan addresses operation and maintenance of facilities constructed as part of the following development project: Subdivision 9291 – Magee Preserve. The final, approved Stormwater Control Plan for this project is in Attachment 1. IV.A.Background This Stormwater Facilities Operation and Maintenance Plan (O&M Plan) is for facilities constructed as part of the development project referenced above. Construction of these facilities was required by Provision C.3 in the Municipal Regional Stormwater Permit issued by the California Regional Water Quality Control Board for the San Francisco Bay Region. Provision C.3 also requires the County/Town to verify ongoing operation and maintenance of stormwater treatment and hydromodification management facilities, and certain pervious pavement installations. IV.B.Associated Agreements This O&M Plan is referenced in an O&M Agreement between the property owner and the Town. The agreement, between Davidon Homes and the Town of Danville, grants the Town access to the property to conduct inspections and, if needed, to perform maintenance on the facilities at the owner’s expense. The agreement also grants access for inspections to the Contra Costa Mosquito and Vector Control District (CCMVCD). The property has been annexed into a Geologic Hazard Abatement District (GHAD), which provides funding for inspections and, if necessary, maintenance or replacement of the facilities. As provided in the O&M Agreement, this O&M Plan may be modified, but only with the review and consent of the Town of Danville City Engineer. The official O&M Plan is the version which is on file at the Town of Danville Development Services Department at 510 La Gonda Way, Danville, CA. Any modifications made to the O&M Plan under the consent of the City Engineer must be filed at the Development Services Department. IV.C.Funding for and Organization of Facility Operation and Maintenance Funding and maintenance of stormwater treatment facilities and private storm drain infrastructure is by and for the homeowner’s association for subdivision 9291 & 9320-Magee Preserve. IV.D.Site Description The Magee Preserve project (Project) is a planned residential development in the Town of Danville, Contra Costa County, California. The property encompasses roughly 410 acres located south of Diablo Road in Danville, California. The Magee Ranches is a portion of a historically larger ranch that was subdivided in the early 1980’s. Currently, the property is used for cattle ranching activities. Magee Preserve is one of the last remaining open areas available for development along the edges of the Town’s development boundary; situated along the south side of Diablo Road between McCauley Road to the west and the older Magee Ranch (Subdivision 7669) to the east. The project is split into two development areas; the larger eastern area will develop the flat area along Green Valley Creek with 66 single family homes and supporting infrastructure, while preserving the adjacent upland areas Sub 9291, 9320-Magee Preserve Page 5 of 10 January 2020 as permanent open space. The smaller western portion will develop three single family residential lots with supporting infrastructure off of McCauley Road near the intersection with Diablo Road. Stormwater from the majority of the eastern subdivision is treated in the stormwater basin adjacent to the Emergency Vehicle Access (EVA)/Trail adjacent to Diablo Road. Smaller bio-retention planters along the project entry on Appaloosa treat stormwater runoff from the entry drive. Additional smaller bio-retention planters along the EVA treat stormwater from the EVA. Stormwater from the smaller western subdivision is treated in a stormwater basin near the intersection of McCauley and Diablo Roads. Upland drainage from both subdivisions bypass the treatment facilities via underground pipes. V.DESIGNATION AND TRAINING OF RESPONSIBLE INDIVIDUALS V.A.Designated Contact for Operation and Maintenance Davidon Homes TBD V.B.Off-Hours or Emergency Contact TBD V.C.Corporate Officer (authorized to execute agreements with the County) Steve Abbs Davidon Homes 1600 South Main Street Walnut Creek, CA 94596 (925)945-8000 Sabbs@davidonhomes.com V.D.Initial Training of Responsible Individuals Following completion of construction, the bioretention facilities will be maintained by the contractor during the warranty period (typically 1 year), except for routine policing for trash, which will be done by the owner’s/ HOA/GHAD personnel. During this warranty period, the HOA/GHAD landscape maintenance crew will coordinate to meet with the contractor’s personnel on-site during maintenance. At these times, the contractor’s personnel will demonstrate proper maintenance procedures. V.E.Ongoing Training of Responsible Individuals Within the homeowner’s maintenance group, there will be one person designated to oversee maintenance of the site’s BMPs. This person will keep copies of all project stormwater documents, including recorded agreements and stormwater management plans. This person will be familiar with all stormwater facilities and will be responsible for overseeing their maintenance and inspection. Sub 9291, 9320-Magee Preserve Page 6 of 10 January 2020 VI.FACILITIES TO BE MAINTAINED VI.A.Facility Descriptions The site is treated by 6 bio- retention planters designated on the project plans and stormwater management plan as IMPs A-F. These facilities are passive, in- ground stormwater treatment facilities. Stormwater enters on the surface via overland flow or bubble-up drains where it percolates through an 18-inch layer of imported sandy loam material which is underlain by 12-33 inches of drain rock with perforated sub- drains which convey the treated stormwater to the underground storm system. Run-off in excess of the volume requiring treatment drains directly to the underground system via overflow drains within the bio-retention area. These drains are purposefully set a minimum of 6 inches above finished grade. Bio-retention areas are landscaped with specific planting listed in the county stormwater guidelines. The site also includes one self-retaining area. This area predominately impervious and retains the first inch of rainfall without generating runoff. For a more detailed view of the bio-retention IMPs, see the Stormwater Control Plan exhibit in the attachments of the attached Stormwater Control Plan report for Magee Preserve. VI.A.1. [Bio-retention Area A] Bio-retention Area A is a large bio-retention basin (approximately 44,650 SF) treating runoff from DMA 1 which is comprised of approximately 253,200 SF of roofs, 242,482 SF of various pavements, and 634,264 SF of landscaping and other pervious surfaces. Runoff is collected and conveyed via an underground storm drain system and discharges directly to the basin. VI.A.2.[Bio-retention Area B-1] Bio-retention Area B-1 is a linear bio-retention area (approximately 800 SF) along Appaloosa Street treating runoff from DMA B-1 which is comprised of approximately 11,939 SF of asphalt and concrete, and 14,600 SF of landscaping and other pervious surfaces. Runoff drains overland and enters the IMP via curb openings. VI.A.3.[Bio-retention Area B-2] Bio-retention Area B-2 is a linear bio-retention area (approximately 500 SF) along Appaloosa Street treating runoff from DMA B-2 which is comprised of approximately 5,705 SF of asphalt and concrete, and 6,903 SF of landscaping and other pervious surfaces. Runoff drains overland and enters the IMP via curb openings. Figure [A]. Bioretention Cross-Section (schematic) Sub 9291, 9320-Magee Preserve Page 7 of 10 January 2020 VI.A.4.[Bio-retention Area B-3] Bio-retention Area B-3 is a linear bio-retention area (approximately 300 SF) along Appaloosa Street treating runoff from DMA B-3 which is comprised of approximately 3,950 SF of asphalt and concrete, and 6,217 SF of landscaping and other pervious surfaces. Runoff drains overland and enters the IMP via through-curb drains. VI.A.5.[Self-Retaining Area C] Self-retaining Area C is the impervious area along the east side of Appaloosa Street that is graded to retain the first inch of runoff from approximately 19,445 SF of streets and 54,291 SF of landscaping and other pervious surfaces. Runoff drains overland and enters via through-curb drains. VI.A.6.[Bio-retention Area D] Bio-retention Area D is a linear bio-retention area (approximately 800 SF) along the EVA Street treating runoff from DMA 4 which is comprised of approximately 14,690 SF of asphalt and concrete, and 7,729 SF of landscaping and other pervious surfaces. Runoff drains overland and enters the IMP via through-curb drains. VI.A.7.[Bio-retention Area E] Bio-retention Area E is a linear bio-retention area (approximately 200 SF) along the EVA Street treating runoff from DMA 5 which is comprised of approximately 2,030 SF of asphalt and concrete, and 2,410 SF of landscaping and other pervious surfaces. Runoff drains overland and enters the IMP via through-curb drains. VI.A.8.[Bio-retention Area F] Bio-retention Area F is a large bio-retention basin (approximately 3,178 SF) treating runoff from DMA 6 which is comprised of approximately 15,000 SF of roofs, 12,117 SF of various pavements, and 37,376 SF of landscaping and other pervious surfaces. Runoff is collected and conveyed via an underground storm drain system and discharges directly to the basin. VII.MAINTENANCE ACTIVITIES VII.A.General Maintenance Rules At no time will synthetic pesticides or fertilizers be applied, nor will any soil amendments, other than aged compost mulch or sand/compost mix, be introduced. The top of soil surface will be maintained at or near the design elevation throughout. Irrigation systems will be maintained to conserve water while maintaining plant health. Although it is unlikely to be needed, if plants are not thriving compost tea may be applied at a recommended rate of 5 gallons mixed with 15 gallons of water per acre, up to once per year between March and June. Compost tea will not be applied when temperatures are below 50°F or above 90 °F or when rain is forecast within the next 48 hours. The following may be applied for pest control if needed: ·Beneficial nematodes Sub 9291, 9320-Magee Preserve Page 8 of 10 January 2020 ·Safer® products ·Neem oil Plants may need to be replaced with the following mix as specified by the landscape architect [list species] or with similar plantings appropriate for the unique conditions. VII.B.Maintenance Schedule Routine inspection and maintenance shall be continuously ongoing. Detailed inspections should occur as follows: ·Visual inspections shall be conducted monthly, particularly after heavy runoff, to ensure normal functioning. (i.e., no pooling, or blockage). ·Detailed inspections shall be conducted at least twice annually with inspections occurring (1) at the end of the wet season to schedule summer maintenance, (2) before major fall runoff in preparation for winter, and (3) after periods of heavy runoff. The objective of detailed inspections is to identify erosion, damage to vegetation, grass or plant height, debris, litter, areas of sediment accumulation, and pools/standing water VII.B.1. Routine Activities The facilities will be examined routinely for visible trash, and trash will be removed. Any graffiti, vandalism, or other damage should be noted and addressed within 48 hours. The planted areas will be weeded by hand approximately monthly. At this time, plants will be inspected for health and the irrigation system will be turned on manually and checked for any leaks or broken lines, misdirected spray patterns etc. Any dead plants will be replaced. Other typical routine maintenance performed will consist of the following: ·Inspect bio-retention areas for channels, exposure of soils, or other evidence of erosion. Clear any obstructions and remove any accumulation of sediment. Soils and plantings must be maintained. ·Inspect bio-retention areas regularly and after storms for damage. ·Observe soil at the bottom of the bio-retention areas for uniform percolation throughout. If portions do not drain within 48 hours after the end of a storm, the soil should be tilled and replanted. Remove any debris or accumulations of sediment. ·Examine the vegetation to insure that it is healthy and dense enough to provide filtering and to protect soils from erosion. Replenish mulch as necessary, remove fallen leaves and debris, prune large shrubs or trees and mow turf areas. Confirm that irrigation is adequate and not excessive. Replace dead plants and remove invasive vegetation. ·Abate any potential vectors by filling holes in the ground in and around the bio-retention areas and by insuring that there are no areas where water stands longer than 48 hours following the storm. If mosquito larvae are present and persistent, contact the Contra Costa County Vector Control District for information and advice. Only a licensed individual or contractor should apply Mosquito larvicides only when absolutely necessary and then only sparingly. ·Inspect storm drain pipes at inlets, cleanouts, or any other openings for debris or other obstructions. Remove as necessary. Sub 9291, 9320-Magee Preserve Page 9 of 10 January 2020 ·Inspect pervious asphalt for deposits of sediments. Clean pervious asphalt with commercial vacuum sweeper twice per year. ·Inspect and repair damaged pavers. Refer to the project record drawings for pervious paver installation. VII.B.2. Following Significant Rain Events A significant rain event will be considered to be one that produces approximately a half-inch or more rainfall in a 24-hour period. Within 24 hours after each such event, the following will be conducted: ·The surface of the facility will be observed to confirm there is no ponding. ·Inlets will be inspected, and any accumulations of trash or debris will be removed. Any erosion at inlets should be restored to grade. ·The surface of the mulch layer will be inspected for movement of material. Mulch will be replaced and raked smooth if needed. ·Outlet structure will be inspected for any obstructions to assure that mulch is not washed out. VII.B.3.Prior to the Start of the Rainy Season In September of each year, facility inlets and outlets will be inspected to confirm there is no accumulation of debris that would block flow. Stormwater should drain freely into the bioretention facilities. If not previously addressed during monthly maintenance, any growth and spread of plantings that blocks inlets or the movement of runoff across the surface of the facility will be cut back or removed. If the facilities are not completely drained within 48 hours, the underdrain may be clogged. Check the overflow outlet to determine if the underdrain is performing properly. There should be no filter fabric or geotextile in the horizontal layers or wrapped at the underdrain. If the underdrain is working, the bioretention media may contain fines. Replace material with mixture of 30-40% aged compost and 60-70% washed granular sand, no fines. VII.B.4.Annually During Winter Once, in December – February of each year, vegetation will be cut back as needed, debris removed, and plants and mulch replaced as needed. The concrete work will be inspected for damage. The elevation of the top of soil and mulch layer will be confirmed to be consistent with the 6-inch reservoir depth. Sub 9291, 9320-Magee Preserve Page 10 of 10 January 2020 Attachments www.engeo.com APPENDIX E SAMPLE TRANSFER APPLICATION FORM TRANSFER APPLICATION, WIEDEMANN RANCH GEOLOGIC HAZARD ABATEMENT DISTRICT (GHAD) MAGEE PRESERVE DEVELOPMENT Wiedemann Ranch Geologic Hazard Abatement District Board of Directors c/o Wiedemann Ranch GHAD Manager ENGEO Incorporated 2010 Crow Canyon Place, Suite 250 San Ramon, CA 94583 As of ____________, 20__, ______ is submitting an application for transfer of GHAD activities as provided in Section 6.0 of the Magee Preserve Plan of Control dated May 5, 2021. As specified in Section 6.0,______ is submitting this Transfer Application to transfer the responsibility for performing GHAD a ctivities for the listed parcels to the District. Within 30 days of the submittal of the Transmittal Application, the GHAD will monitor the listed parcels and verify that the facilities that the GHAD will have maintenance responsibility have been constructed and maintained in accordance with the conditions of Section 6.4 of the Plan of Control. Within 15 days of inspection, the GHAD will send ______ a punch list of all items that need to be constructed, repaired, or otherwise modified in compliance with the Town of Danville approved plans and specifications. _______ will notify the GHAD upon completion of the punch list items. Within 30 days of receipt of such notice, the GHAD shall verify that all punch list items have been completed and notify ______. GHAD staff will then bring a resolution before the Wiedemann Ranch GHAD Board of Directors for their consideration approving GHAD responsibility for performing all future GHAD activities on the parcel(s). We submit the following parcels for the transfer of GHAD activities as provided in the Magee Preserve Plan of Control to the Wiedemann Ranch GHAD: Lot Number Address Assessor’s Parcel Number Each party is to submit a copy of this application to the other party upon completion of the steps listed below. GHAD receipt of Transfer Application: Initial of GHAD representative: __________ Date: _______ _______ receipt of punch list from GHAD: Initial of ______ representative: __________ Date: _______ GHAD receipt of notice of completion of punch list items: Initial of GHAD representative: __________ Date: _______ APPENDIX D CONDITIONS OF APPROVAL (COA) NUMBERS B.7, E.4, E.12, AND I.5 IN TOWN OF DANVILLE RESOLUTION 46-2019 COA No. B.7 The applicant shall construct a public trail from Blackhawk Road near Street “A” to a point where the EVA connects to Diablo Road, as part of subdivision improvements. The trail design standard shall be that of a “Paved Trail” as described in the Townwide Trails Master Plan dated January 1989 and the Town’s adopted Parks, Recreation, and Arts Strategic Plan dated July 2017. The trail shall be separate and distinct from any internal sidewalks within the subdivision. Signage, trash/recycling receptacles, doggy-bag dispensers, entry gates, and benches shall be provided as required by the Town according to current design standards. Maintenance of the trail improvements shall be provided by the project Homeowner’s Association and/or the GHAD. The Town will have the responsibility for the future construction of the extension of the public trail from the EVA west along the south side of Diablo Road, as part of a future Capital Improvement Project. The exact design/alignment of the trail and construction timing will be determined by the Town at a future date. COA No. E.4 The project proposes to preserve approximately 381 acres of the project site as open space. Areas to be preserved would be placed under a conservation easement or deed restriction to prohibit construction and preserve conservation value. The project proposes to create a geologic hazard abatement district (GHAD) to provide suitable funding for management and long-term maintenance of the site. Upland habitats shall be managed via a long-term management plan to maintain the quality of the habitat for the movement and dispersal of CRLF. Prior to construction, the project proponent shall retain a qualified biologist to prepare an open space management plan for the explicit purpose of managing and monitoring the proposed open space area. This plan shall be submitted to the Town of Danville for review and approval prior to issuance of grading permits. At a minimum this plan shall include the following components: … f. Define and identify the GHAD maintenance and management activities to manage the open space habitats to meet the stated goals of support habitat characteristics suitable for the CLRF. This would include suitable fencing so as to control access, limited cattle grazing or other procedures to manage grass height and forage production at levels that benefit the CRLF, and removal of trash. g. Define the financial mechanism for the GHAD to manage the open space in perpetuity. COA No. E.12 The project proponent shall replace wetland and riparian habitat at a 1:1 replacement-to loss ratio. It is expected that all compensation measures can be accommodated within the 381 acres of the site proposed as open space. Prior to issuance of a grading permit, the project proponent shall retain a qualified biologist to prepare an onsite habitat mitigation and monitoring plan (HMMP) that includes both an aquatic habitat restoration plan and a riparian habitat restoration plan. The HMMP would specifically address the wetland and riparian habitats and is separate from the Open Space Management Plan identified in Mitigation 4.4-4, although there may be some overlap. The HMMP shall include the following components, at a minimum: … g. Define management and maintenance activities (weeding of invasives, providing for supplemental water, repair of water delivery systems) of proposed GHAD; and h.Provide for assurance in funding the monitoring and ensuring that the created wetland and riparian habitats fall within lands to be preserved and managed into perpetuity. Confirm that the proposed GHAD will meet these responsibilities. COA No. I.5 A Geologic Hazard Abatement District (GHAD) shall be established or annexed into. The GHAD shall consider implementing measures to prevent, mitigate, abate, or control geologic hazards and also mitigate or abate structural hazards that are caused by geologic hazards. Said GHAD shall be established or the property annexed into a GHAD according to Public Resources Code §26500 et seq. The GHAD should consider owning or maintaining the approximately 381 acres of permanent open space. The GHAD should consider assuming responsibility for maintenance and upkeep of the detention basin, other stormwater pollution control and hydromodification facilities constructed as part of the project, and the future public trail to be constructed by the Town between the western EVA terminus and the western terminus of the trail near the Diablo Road/Alameda Diablo intersection. The GHAD should consider establishing a comprehensive plan to maintain the restored creek and bridge and provide corrective measures as needed. If any duties listed above are unable to be included as part of the GHAD’s responsibilities, they shall be included as the responsibility of the project’s Homeowner’s Associations (HOA). An annual report regarding GHAD funding and activities shall be prepared for the first five years after the GHAD assumes responsibilities under the Plan of Control and submitted for review by the Town and made available for review by other watershed stakeholders. APPENDIX C DECLARATION OF DISCLOSURES, RIGHT OF ENTRY AND RESTRICTIVE COVENANTS REGARDING WIEDEMANN GEOLOGIC HAZARD ABATEMENT DISTRICT RECORDING REQUESTED BY AND WHEN RECORDED RETURN TO: Wiedemann Ranch Geologic Hazard Abatement District Attn: DECLARATION OF DISCLOSURES, RIGHT OF ENTRY AND RESTRICTIVE COVENANTS REGARDING WIEDEMANN RANCH GEOLOGIC HAZARD ABATEMENT DISTRICT This Declaration of Disclosures, Right of Entry, and Restrictive Covenants Regarding Wiedemann Ranch Geologic Hazard Abatement District (the “Declaration”) is made this _____ day of _____________, 2021 (the “Effective Date”), by, Davidon Homes, a California limited liability company (“Declarant”). RECITALS A. Declarant is the owner of that certain real property located in the Town of Danville, County of Contra Costa, State of California, more particularly described as Subdivision 9291, filed on _____________, 20____ in Book of Parcel Maps, at pages ______, all in the Official Records of Contra Costa County, California (the “Property”). B. The Town of Danville approved a 69-lot residential subdivision on the Property. A condition of approval for Subdivision 9291 was that the Property be included within a GHAD, and to fulfil this condition, the property has been annexed into the Wiedemann Ranch Geologic Hazard Abatement District (“Wiedemann Ranch GHAD”). C. Under the authority of California Public Resources Code section 26500, et seq., the Contra Costa County Board of Supervisors on September 1, 1998, adopted Resolution No. 98/438 forming and establishing the Wiedemann Ranch GHAD to prevent, mitigate, abate or control potential geologic hazards within the boundaries of the GHAD. On ________________ , 2021, the Wiedemann Ranch GHAD adopted Resolution No. 20-____, approving annexation of the Property into the Wiedemann Ranch GHAD. NOW, THEREFORE, Declarant, as the owner of the Property, for itself, its successors and assigns does hereby declare as follows. 1. Notification and Disclosure of Wiedemann Ranch GHAD: The Declarant hereby gives notice and discloses that the Property is a part of the Wiedemann Ranch GHAD. The Board of Directors of the Wiedemann Ranch GHAD are the members of the Contra Costa County Board of Supervisors. Pursuant to the Plan of Control for Annexation of the Property to Wiedemann Ranch GHAD as it may be amended from time to time (the “Plan of Control”), the Declarant and the Wiedemann Ranch GHAD are afforded certain responsibilities and rights relating to the prevention, mitigation, abatement, and control of potential geologic hazards on the Property. The powers of the Wiedemann Ranch GHAD include the power to assess lot owners within the Property for the purposes set out in the Plan of Control. An assessment was authorized by the Wiedemann Ranch GHAD to be imposed on the Property pursuant to adopted Resolution 20-____. 2. Right of Entry: The Declarant by executing and recording this Declaration hereby contractually affords Wiedemann Ranch GHAD, its officials, employees, contractors and agents an irrevocable right of entry with continuing and perpetual access to and across the Property for the purposes and responsibilities set out in the Plan of Control (“Access Rights”). Should the Wiedemann Ranch GHAD need to access private residential lots to fulfill its duties under the Plan of Control, the Wiedemann Ranch GHAD shall provide the affected landowner and/or resident with 72 hours advanced notice unless, in the reasonable judgment of the GHAD Manager, an emergency situation exists which makes immediate access necessary to protect the public health and safety, in which case no advanced notice is required, but the Wiedemann Ranch GHAD shall inform the landowner and/or resident as soon as reasonably possible. The Declarant hereby gives notice that the GHAD will acquire Access Rights immediately upon the execution of this Declaration. The GHAD, in its sole discretion, may elect not to exercise Access Rights until it accepts its maintenance responsibilities consistent with the Plan of Control. 3. GHAD Easement: For those properties within the GHAD Annexation Area that are not GHAD-owned Parcels, the Declarant hereby grants the Wiedemann Ranch GHAD a perpetual easement for the purposes and responsibilities set out in the Plan of Control and for maintaining certain Site Improvements as depicted in Exhibit B, and legally described in Exhibit A attached hereto, (the “GHAD Easement”). Such activities include, but are not limited to: (a) the inspection, maintenance, monitoring, and replacement of Site Improvements including, drainage ditches, storm drains, outfalls, and pipelines; (b) the monitoring, maintenance, and repair of slopes, including repaired or partially repaired landslides; and (c) the management of erosion and geologic hazards within the open space areas shown in the Plan of Control. The GHAD Easement shall become effective upon acceptance by the Wiedemann Ranch GHAD of its responsibilities and rights, the process by which is articulated in the Plan of Control. The Wiedemann Ranch GHAD has no maintenance responsibilities whatsoever to the Declarant or Property until and unless the Wiedemann Ranch GHAD accepts such responsibilities consistent with the Plan of Control. 4. Covenants Running with the Land: The Property shall be held, conveyed, hypothecated, encumbered, sold, leased, used, improved, and maintained subject to the limitations, covenants, conditions, restrictions, easements, rights of entry, and equitable servitude set forth in this Declaration, which are in furtherance of Declarant’s plan for the uniform improvement and operation of the Property. All of the limitations, covenants, conditions, restrictions, easements, rights of entry, and equitable servitudes set out in this Declaration shall both benefit and burden the Property and shall run with and be binding upon and inure to the benefit of the Property and each parcel therein, and shall be binding upon and inure to the benefit of each owner, and every person having or acquiring any right, title or interest in and to all or any portion of the Property and their successors and assigns. Upon Declarant’s conveyance of fee title to the Property, or any portion thereof, Declarant shall be released from any further liability or obligation hereunder related to the portion of the Property so conveyed, and the grantee of such conveyance shall be deemed to be the "Declarant,” with all rights and obligations related thereto, with respect to that portion of the Property conveyed. 5. Hold Harmless: Declarant, or its successors and assigns, shall hold harmless, protect, and indemnify Wiedemann Ranch GHAD and its directors, officers, employees, agents, contractors, and representatives and the heirs, personal representatives, successors and assigns of each of them (collectively, “Wiedemann Ranch GHAD Indemnified Parties”) from and against any and all liabilities, penalties, costs, losses, damages, expenses (including, without limitation, reasonable attorneys’ fees and experts’ fees), causes of action, claims, demands, orders, liens, or judgments (each a “Claim” and, collectively, “Claims”): (1) for injury to or the death of any person, or physical damage to any property, related to or occurring on or about the GHAD Easement to the extent arising from the negligence or intentional misconduct of Declarant, its employees, agents or contractors; or (2) related the existence of the GHAD Easement, exclusive of any Claims brought by Declarant. 6.Enforcement: The Wiedemann Ranch GHAD shall have the right but not the obligation to enforce the provisions of this Declaration. 7.Modification or Termination: This Declaration shall not be modified, amended, or terminated without the written consent of the Wiedemann Ranch GHAD. Executed as of the Effective Date. Declarant: Davidon Homes By: Its: __________________________________ CERTIFICATE OF ACCEPTANCE This is to certify that the interest in real property conveyed to the Wiedemann Ranch Geologic Hazard Abatement District by the foregoing document titled “Declaration of Disclosures, Right of Entry and Restrictive Covenants”, which is dated _______________, 20____ and executed by ______________ , is hereby accepted by the undersigned pursuant to authority conferred by Resolution No. ____-____, dated _______________, 20____. The Town of Danville, as grantee, consents to recordation of said “Declaration of Disclosures, Right of Entry and Restrictive Covenants”. _______________________ ENGEO Date: Wiedemann Ranch GHAD Manager Attest: _______________________ ENGEO Wiedemann Ranch GHAD Clerk Approved as to form: _______________________ Fennemore Wendel Wiedemann Ranch GHAD Attorney APPENDIX B EXHIBIT A LEGAL DESCRIPTION Geologic Hazard Abatement District, Magee Preserve - Subdivision 9291 EXHIBIT B Plat to Accompany Legal Description \\ENGEO.COM\FILES\ACTIVE PROJECTS\8889\GHAD\MEETINGS\JUNE 22, 2021\MAGEE OVERALL LEGAL.DOCX Exhibit A – Legal Description Magee Preserve Real property situate in the Town of Danville, County of Costa, State of California, and being all of New Lots 1, 2, and 3 as described in the Grant Deed to Teardrop Partners, LP, a California Limited Partnership, filed for record on January 30, 2014, under document number 2014-015148, Contra Costa County Records; and Parcel A as shown upon the Parcel Map of Subdivision MS 152-77, filed on September 26th, 1980 in Book 89 of Parcel Maps at Page 45, Contra Costa County Records; and Lot 2 as described in the Lot Line Adjustment 98-19 filed for record on October 22, 1998, under document number 98-0262058, Contra Costa County Records; and Lot 3 as described in the Grant Deed to Magee Investment Company, A California Corporation, filed for record on October 22, 1998, under document number 98-0262061, Contra Costa County Records; and Parcel 5 as described in the Grant Deed to Teardrop Partners, LP, filed for record on September 24, 1998, under document number 98-0231704, Contra Costa County Records. Containing 410.37 acres, more or less. See Exhibit B – Plat to Accompany Legal Description which is attached hereto and made a part hereof End of description. APPENDIX A FIGURE 1: Ownership Exhibit FIGURE 2: Corrective Grading Plan NN OWNERSHIP EXHIBIT MAGEE PRESERVE DANVILLE, CALIFORNIA 8889.200.000 AS SHOWN 1 EXPLANATION Expect Excellence 0 FEET 370 PARCEL A UPPER UNSURVEYED REMAINDER PARCEL H PUBLIC MULTI-USE TRAIL - EBRPD/SRVFPD/GHAD MAINTAINED PUBLIC PATH-HOA MAINTAINED PUBLIC SIDEWALK-TOWN MAINTAINED FUTURE TOWN BIKE PATH-TOWN MAINTAINEDHOA-OWNED AND MAINTAINED PARCEL (0.12 ACRES) GHAD -OWNED PARCEL WITH HOA LANDSCAPE EASEMENT (5.8 ACRES) TOWN OF DANVILLE EASEMENT (6.2 ACRES) VEGETATION MANAGEMENT ZONE-GHAD MAINTAINED (7.9 ACRES) PRIVATE LOTS (PRIVATELY MAINTAINED) (16 ACRES) GHAD BOUNDARY PARCEL BOUNDARY GHAD-OWNED PARCEL WITH CONSERVATION EASEMENT (263.8 ACRES) BIORETENTION BASIN DETENTION BASIN STORM DRAIN LINES WITHIN OPEN SPACE - GHAD MAINTAINED STORM DRAIN LINES WITHIN DEVELOPMENT-TOWN MAINTAINED WESTERN UNSURVEYED REMAINDER PARCEL F LOWER UNSURVEYED REMAINDER PARCEL B PARCEL E PARCEL D PARCEL C PARCEL GPARCEL G GHAD-OWNED PARCEL WITH CONSERVATION EASEMENT UNDER JOHN MUIR LAND TRUST (98.7 ACRES) PUBLIC TRAIL EASEMENT - MAINTAINED BY OTHERS PUBLIC STREETS (TOWN OF DANVILLE MAINTAINED) (5.7 ACRES) CONCRETE-LINED DRAINAGE DITCH- GHAD-MAINTAINED RETAINING WALLS- GHAD-MAINTAINED PUBLIC PEDESTRIAN ONLY TRAIL - EBRPD/GHAD MAINTAINED NOT A PART VEHICLE ACCESS ROAD- EBMUD/SRVFPD/GHAD MAINTAINED 5+6'$17025'WIDE,10'DEEPK-325'WIDE,5'DEEPK-225'WIDE,10'DEEPK-125'WIDE,K-425'WIDE, K-5 10'DEEP5'DEEP25'WIDE,10'DEEP K-6K-1825'WIDE,10'DEEPK-715'WIDE,10'DEEPK-1715'WIDE,5'DEEP25'WIDE,5'DEEPK-815'WIDE,5'DEEPK-1625'WIDE,10'DEEP K-9 25'WIDE,10'DEEPK-1225'WIDE,10'DEEPK-1125'WI DE,5'DEEPK-1025'WIDE,5'DEEPK-135+6'$17057$&4#+0176(#..%100'%661615&/#0*1.'ž176(#..61%4''- '. Ä 57$&4#+0176(#..%100'%6615&/#**1.''.ž57$&4#+0176(#..%100'%6615&/#0*1.''.ž57$&4#+0176(#..176(#..61%4''-'.57$&4#+0176(#..176(#..61%4''-'. -''2#5#.6'40#6+8' 2-B12>15.52-B2>51.52-B711.52-B6>232-B1>3116.52-B9>30.52-B10>31.52-B32.52-B411.52-B13>31.52-B11>15.52-MR1>81.52-MR2682-MR3>36.52-TP1>82-TP4332-TP2>142-TP5>152-TP6>162-TP732-TP8>172-TP10>172-TP952-TP13142-TP11152-TP14>182-TP12142-TP1532-TP1662-TP1717.52-TP2872-TP19132-TP20112-TP2142-TP22>18.52-TP2372-TP24>162-TP252-TP275.52-TP1832-DC3462-DC2252-DC12-DC42CPT-4>1002CPT-3592CPT-2>502-CPT130?2-B5422-DC52-DC62-TP26žžžžžžžžžžž25'WIDE,10'DEEP25'WIDE,10'DEEP5+6'$170K-3K-2K-1K-4K-5K-6K-18K-7K-17K-8K-16K-9 K-12K-11K-10 K-135+6'$170CORRECTIVEGRADINGPLANMAGEERANCHDANVILLE,CALIFORNIA8889.200.000ASSHOWN2SITELAYOUTPLANFILL(UNDOCUMENTED)COLLUVIUMALLUVIUMOLDERALLUVIUMTASSAJARAGROUPBEDROCKGEOLOGICCONTACTEARTHFLOW-SURFICIALLANDSLIDEDEEP-SEATEDLANDSLIDEAREAOFSIGNIFICANTRECENTCREEKINCISIONGEOLOGICCROSSSECTIONLOCATIONSTRIKEANDDIPOFBEDDING-INCLINEDSTRIKEANDDIPOFBEDDING-SHEARPLANESTUDYAREAASTUDYAREABSTUDYAREAASTUDYAREABNOSCALESITEBOUNDARY1111'SITEBOUNDARY2-B13>31.52-DC62-MR3>36.5AUGERBORING(ENGEO,2013)AUGERBORING(ENGEO,2008)COREDBORING(ENGEO,2013)MUD-ROTARYBORING(ENGEO,2013)DOWNHOLEBORING(ENGEO,2008)TESTPIT(ENGEO,2013)2-TP952CPT-4>100TESTPIT(ENGEO,2008)CONEPENETRATIONTEST(ENGEO,2013)PROPOSEDKEYWAY,SHOWINGWIDTHANDDEPTHPROPOSEDSUBDRAINPROPOSEDSWALECLEANOUTPROPOSEDSWALECLEANOUTWITHSUBDRAIN15'WIDE,5'DEEPCTK-18PROPOSEDREMOVALAREAELEVATIONOFREMOVALINFEETCUTLOTTRANSITIONLOT25'WIDE,10'DEEPK-1525'WIDE,10'DEEPK-14EXPLANATION1"=150'00FEETMETERS15075 4 29482006.1/513837.0004 THE BOARD OF DIRECTORS OF WIEDEMANN RANCH GEOLOGIC HAZARD ABATEMENT DISTRICT Adopted this Resolution on August 8,2023 by the following vote: AYES: NOES: ABSENT: ABSTAIN: RESOLUTION NO. 2023/04 (WIEDEMANN RANCH GHAD) SUBJECT:ADOPT Resolution 2023/04 approving the revised Plan of Control dated July 17, 2023 for the Magee Preserve Development in the Wiedemann Ranch Geologic Hazard Abatement District (GHAD). WHEREAS,on September 1,1998,the Contra Costa County Board of Supervisors adopted Resolution 98/438 approving the formation of the Wiedemann Ranch (GHAD)and appointed itself to serve as the GHAD Board of Directors. WHEREAS, on June 22, 2021, the GHAD Board was presented with the initial Magee Preserve Development Plan of Control (dated June 10, 2021) which described potential geologic hazards within the territory to be annexed and addressed the prevention, mitigation, abatement and control of such hazards. WHEREAS,on July 13, 2021, the GHAD Board adopted Resolution 2021/03 approving the annexation of the Magee Preserve development into the GHAD and adopted the initial Plan of Control for the Magee Preserve development dated June 10, 2021. WHEREAS,since the adoption of the initial Plan of Control,the proposed long-term open space land ownership and responsibilities for the GHAD within the Magee Preserve development has changed. WHEREAS,GHAD Law (starting with Section 26500 of Division 17 of California Public Resource Code) allows GHADs to own land. WHEREAS,the Revised Plan of Control for the Magee Preserve development dated July 17, 2023,Attachment 1,addresses the change in ownership and responsibilities for the open space parcels from East Bay Regional Park District to the GHAD. WHEREAS,the Revised Plan of Control for the Magee Preserve development dated July 17, 2023 describes additional GHAD responsibilities as the proposed landowner of the open space 5 29482006.1/513837.0004 parcels, which include additional vegetation management services, property fence maintenance, and various typical landowner duties. 2017579.0004\6319628.1 29482006.1/513837.0004 The Board of Directors of the GHAD HEREBY RESOLVES THAT: 1.This Resolution No.2023/04 is made pursuant to the provisions of Division 17 of the Public Resources Code with particular references to Chapter 1 (commencing with Section 26500),Article 3 (commencing with Section 26550)and Article 4 (commencing with Section 26561). 2.The GHAD Board has been presented with and reviewed the revised Magee Preserve development Plan of Control dated July 17, 2023. 3.The GHAD Board hereby approves and adopts the revised Magee Preserve development Plan of Control dated July 17, 2023. 4.These proceedings are exempt from the provisions of the California Environmental Quality Act (Pub.Res.Code§§21000 et seq.)in accordance with Public Resources Code section 21080(b)(4). 7.The recitals are incorporated herein by this reference. This Resolution shall become effective immediately upon its passage and adoption. Attachment 1 -Magee Preserve Revised Plan of Control dated July 17, 2023. RECOMMENDATION(S): Acting as the governing board of the Wiedemann Ranch Geological Hazard Abatement District, CONSIDER adopting Resolution No. 2023/04 approving the Magee Preserve Development Revised Plan of Control dated July 17, 2023, and hear any written objections thereto. FISCAL IMPACT: The GHAD is proposed to be funded 100% through assessments levied on properties within the GHAD. The GHAD cannot provide services until a funding source is in place. Developer of Magee Preserve development is responsible for paying all costs of annexation into the GHAD. BACKGROUND: On September 1, 1998, the Contra Costa County Board of Supervisors adopted Resolution No. 98/438 approving the formation of the Wiedemann Ranch Geologic Hazard Abatement District (GHAD) and appointed itself to serve as the GHAD Board of Directors. The Norris Canyon Estates Development was included within the GHAD formation. The GHAD Board, subject to the confirmation of the County Board of Supervisors APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/08/2023 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Ken Carlson, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Haley Ralston (909) 373-5457 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: D.2 To:Wiedemann Ranch GHAD Board of Directors From:Patricia E. Curtin, GHAD Attorney and General Manager Date:August 8, 2023 Contra Costa County Subject:Weidemann Ranch Resolution 2023/04 approving Revised Plan of Control for the Magee Preserve Development. BACKGROUND: (CONT'D) (as the formation body of the GHAD) has the authority to approve annexations to the GHAD. Several properties have already been annexed into the GHAD. On April 11, 2000, the GHAD Board of Directors adopted Resolution No. 2000/167 approving annexation of the Henry Ranch development (Subdivision 8118) in the City of San Ramon into the GHAD. On July 29, 2014, the GHAD Board of Directors adopted Resolution 2014/03 approving annexation of the Elworthy Ranch development in the Town of Danville into the GHAD. On January 19, 2016, the GHAD Board of Directors adopted Resolution 2016/01 approving annexation of the Red Hawk (formerly Podva Property) development (Subdivision 9309) in the Town of Danville into the GHAD. On July 13, 2021, the GHAD Board of Directors adopted resolution 2021/03 approving annexation of the Magee Preserve development (Subdivision 9291) in the Town of Danville into the Wiedemann Ranch GHAD. The Magee Preserve development (Subdivision 9291) is located at the terminus of San Andreas Drive, south of Diablo Road and Blackhawk Road in the Town of Danville. Sixty-nine single family homes along with appurtenant improvements are planned for the development. Due to the potential for geologic hazards and related required ongoing maintenance, the Town of Danville’s Conditions of Approval for the Magee Preserve development require that it be included within a GHAD. To satisfy this requirement, the developer of the Magee Preserve development elected to petition the GHAD Board to annex the Magee Preserve development into the existing Wiedemann Ranch GHAD. With Resolution 2021/03, the GHAD Board of Directors approved the Plan of Control for the Magee Preserve development dated June 10, 2021. The Plan of Control is separate from the other Plans of Control prepared for existing developments within the GHAD and describes the work contemplated for the Magee Preserve development, including maintenance and monitoring activities, including slopes, retaining walls, subdrains, storm drain facilities, and concrete-lined drainage ditches. The Magee Preserve Plan of Control addresses geologic hazards within the Magee Preserve development only. Since approval of the initial Plan of Control dated June 10, 2021, there have been proposed land-ownership changes within the Magee Preserve development, which increases the proposed responsibilities of the GHAD. The initial Plan of Control indicated that East Bay Regional Parks District would own the majority of the open space within the Magee Preserve development. It is now proposed the Wiedemann Ranch GHAD own all of the open space parcels. GHAD law allows the GHAD to own property. The Revised Plan of Control dated July 17, 2023, addresses this change of ownership and related additional GHAD responsibilities. Additionally, multi-use trails are planned within the proposed GHAD-owned open space and will serve multiple purposes, such as public trail access, fire access road, and maintenance road, and will be maintained as such by East Bay Regional Park District (EBRPD), San Ramon Valley Fire Protection District (SRVFPD), and GHAD, respectively. Entities will contribute to the maintenance and funding of the multi-use trails as described in Section 10 of the Revised Plan of Control. Funding for the GHAD activity on the proposed annexed area to prevent, mitigate, abate and control geologic hazards will be based on an assessment, and such funds will be collected and used in connection with the Magee Preserve Revised Plan of Control. The proposed assessment will be supported by a detailed Engineer’s Report prepared by a registered professional engineer certified by the State of California and will be considered following this agenda item in accordance with Proposition 218. The proposed assessment does not impact or change the existing assessments for the current landowners in the GHAD. CONSEQUENCE OF NEGATIVE ACTION: The owners of the Magee Preserve Development will have to form a new GHAD or seek annexation into another GHAD to satisfy Town of Danville condition of approval for the Magee Preserve Development. CLERK'S ADDENDUM RECEIVED the report on the Revised Plan of Control for the Magee Preserve Development. ATTACHMENTS Wiedemann Ranch 2023/04 Appendix A Appendix B Appendix C Appendix D Appendix E Appendix F Acceptance Report of Real Estate Acquisition January 1, 2023 - June 30, 2023 CERT. NO.AREA PROJECT/PURPOSE INTEREST PRICE 23-28 Martinez Vacation of Portion of Pine St. North of Escobar St.Quitclaim N/A 23-56 Concord Buchanan Field Terminal Replacement Project Quitclaim N/A 23-57 Rodeo Exchange of Easements Easement Deed N/A 23-58 Pittsburg Assignment of Easement - 255 Harbor Way Assignment of Easement N/A 23-59 Clayton Morgan Territory Rd. Slide Repair Non-Exclusive Easement N/A G:\realprop\Certificate Of Accpt Rpts\1-1-23 - 6-30-23 Report RECOMMENDATION(S): ACCEPT the 2023 Semi-Annual Report of Real Estate Acquisition Acceptances dated January 1, 2023, through June 30, 2023, approved by the Public Works Director for the acquisitions of any interest in real property where the purchase price for the real property interest did not exceed $100,000 in Concord, Clayton, Martinez, Pittsburg, and Rodeo areas. FISCAL IMPACT: No fiscal impact. BACKGROUND: Pursuant to the Contra Costa County, Ordinance Code 2019-35, Title 11, Division 1108, Chapter 1108-8.002, “The Board of Supervisors authorizes the Public Works Director, or his or her designated deputy, to perform all acts necessary to approve and accept for the County the acquisition of any interest in real property where the purchase price for the real property interest does not exceed one hundred thousand dollars ($100,000).” The Public Works Director shall submit a semi-annual report to the Board of Supervisors on each acquisition done pursuant to this section, including the interest acquired, its price, and the necessity for the purchase, which is described in the attached Semi-Annual Acceptance Report. CONSEQUENCE OF NEGATIVE ACTION: The Board of Supervisors would not be informed of the acquisitions accepted by the Public Works Director pursuant to Contra Costa County Ordinance Code. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/08/2023 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Ken Carlson, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jessica L. Dillingham, (925) 957-2453 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 1 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:August 8, 2023 Contra Costa County Subject:ACCEPT the 2023 Semi-Annual Report of Real Estate Acquisition Acceptances dated January 1, 2023 through June 30, 2023. ATTACHMENTS Acceptance Report THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 08/08/2023 by the following vote: AYE:5 John Gioia Candace Andersen Diane Burgis Ken Carlson Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2023/515 IN THE MATTER OF: Approving and Authorizing the Public Works Director, or designee, to fully close all of North Gate Road on March 2, 2024, intermittently from 6:00 a.m. through 11:00 a.m., for the purpose of a running road race, Walnut Creek area. (District II) RC23-29 NOW, THEREFORE, BE IT RESOLVED that permission is granted to REVEL Race Series/Brooksee, LLC, to fully close North Gate Road, except for emergency traffic, local residents, US Postal Service and garbage trucks, on March 2, 2024, for the period of 6:00 a.m. through 11:00 a.m., subject to the following conditions: 1. Traffic will be detoured via neighboring street(s) per the traffic control plan reviewed by Public Works. Emergency vehicles, residents within the event area and essential services will be allowed access as required. 2. All signing to be in accordance with the California Manual on Uniform Traffic Control Devices. 3. REVEL Race Series/Brooksee, LLC, shall comply with the requirements of the Ordinance Code of Contra Costa County. 4. Provide the County with a Certificate of Insurance in the amount of $1,000,000.00 for Comprehensive General Public Liability which names the County as an additional insured prior to permit issuance. 5. Obtain approval for the closure from the Sheriff’s Department, the California Highway Patrol, and the Fire District. Contact: Bob Hendry (925) 374-2136 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Larry Gossett- Engineering Services, Kellen O'Connor - Engineering Services, Bob Hendry -Engineering Services, Devon Patel- Engineering Services, Chris Lau - Maintenance, CHP, Sheriff - Patrol Division Commander RECOMMENDATION(S): ADOPT Resolution No. 2023/515 approving and authorizing the Public Works Director, or designee, to fully close all of North Gate Road on March 2, 2024, intermittently from 6:00 a.m. through 11:00 a.m., for the purpose of a running road race, Walnut Creek area. (District II) FISCAL IMPACT: No fiscal impact. BACKGROUND: REVEL Race Series/Brooksee, LLC, is requesting a road closure for a running road race. Access will remain available via the pilot escort traffic system. REVEL Race Series/Brooksee, LLC, must adhere to the permit conditions set forth by the Public Works Director, or designee, prior to and during the road closure. CONSEQUENCE OF NEGATIVE ACTION: Applicant will be unable to close the road for planned activities. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/08/2023 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Ken Carlson, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Bob Hendry (925) 374-2136 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Larry Gossett- Engineering Services, Kellen O'Connor - Engineering Services, Bob Hendry -Engineering Services, Devon Patel- Engineering Services, Chris Lau - Maintenance, CHP, Sheriff - Patrol Division Commander C. 2 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:August 8, 2023 Contra Costa County Subject:Approve and Authorize to fully close all of North Gate Road on March 2, 2024, intermittently from 6:00 a.m. through 11:00 a.m., Walnut Creek area. AGENDA ATTACHMENTS Resolution No. 2023/515 MINUTES ATTACHMENTS Signed: Resolution No. 2023/515 Copyright © 2023 by ENGEO Incorporated. This document may not be reproduced in whole or in part by any means whatsoever, nor may it be quoted or excerpted without the express written consent of ENGEO Incorporated. MAGEE PRESERVE ANNEXATION CONTRA COSTA COUNTY, CALIFORNIA ENGINEER’S REPORT SUBMITTED TO Wiedemann Ranch Geologic Hazard Abatement District PREPARED BY ENGEO Incorporated July 19, 2023 PROJECT NO. 8889.200.000 Wiedemann Ranch Geologic Hazard Abatement District Magee Preserve Annexation 8889.200.000 Engineer’s Report i of i July 19, 2023 TABLE OF CONTENTS CERTIFICATION OF FILING .......................................................................................... 1 I. INTRODUCTION .................................................................................................... 3 II. BACKGROUND ..................................................................................................... 3 III. GEOLOGIC HAZARD ABATEMENT DISTRICT BOUNDARIES .......................... 3 IV. SERVICE LEVELS ................................................................................................. 3 V. DESCRIPTION OF GHAD-MAINTAINED IMPROVEMENTS ................................ 4 VI. ASSESSMENT METHOD ...................................................................................... 4 VII. ASSESSMENT - BUDGET ..................................................................................... 5 VIII. HOMEOWNERS ASSOCIATION (HOA) RESPONSIBILITIES.............................. 6 EXHIBIT A – Legal Description EXHIBIT B – Plat to Accompany Legal Description EXHIBIT C – Wiedemann Ranch GHAD Budget – Magee Preserve Annexation Wiedemann Ranch Geologic Hazard Abatement District Magee Preserve Annexation 8889.200.000 Engineer’s Report Page | 1 July 19, 2023 ENGINEER’S REPORT WIEDEMANN RANCH GEOLOGIC HAZARD ABATEMENT DISTRICT MAGEE PRESERVE ANNEXATION (Pursuant to the Public Resources Code of the State of California, Section 26500 et seq.) CERTIFICATION OF FILING The Wiedemann Ranch Geologic Hazard Abatement District (“GHAD”) provides monitoring and maintenance of improvements related to geologic hazard management and other responsibilities as a landowner, within the Magee Preserve Development portion of the Wiedemann Ranch GHAD, and levies and collects assessments to perform its activities. The improvements, which are generally identified in this report, are defined as any activity necessary or incidental to the prevention, mitigation, abatement, or control of a geologic h azard, construction, maintenance, repair, or operation of improvement; or the issuance and servicing of bonds issued to finance any of the foregoing (Pub. Resources Code § 26505). This report consists of eight parts, as follows. I. INTRODUCTION II. BACKGROUND III. GEOLOGIC HAZARD ABATEMENT DISTRICT BOUNDARIES IV. SERVICE LEVELS V. DESCRIPTION OF GHAD-MAINTAINED IMPROVEMENTS VI. ASSESSMENT METHOD VII. ASSESSMENT - BUDGET VIII. HOMEOWNERS ASSOCIATION (HOA) RESPONSIBILITIES Wiedemann Ranch Geologic Hazard Abatement District Magee Preserve Annexation 8889.200.000 Engineer’s Report Page | 2 July 19, 2023 The undersigned respectfully submits the enclosed Engineer’s Report. Date: July 19, 2023 By: ENGEO Incorporated _________________________________________, Jeffrey A. Adams, PE Wiedemann Ranch Geologic Hazard Abatement District Magee Preserve Annexation 8889.200.000 Engineer’s Report Page | 3 July 19, 2023 ENGINEER’S REPORT WIEDEMANN RANCH GEOLOGIC HAZARD ABATEMENT DISTRICT MAGEE PRESERVE ANNEXATION CONTRA COSTA COUNTY, CALIFORNIA for the ESTABLISHMENT OF AN ASSESSMENT LIMIT I. INTRODUCTION The Contra Costa County Board of Supervisors formed the Wiedemann Ranch Geologic Hazard Abatement District (“GHAD” or “District”) on September 1, 1998 (Resolution No. 98/438), under the authority of the California Public Resources Code, Division 17, Section 26500 et seq. (“GHAD Law”). The GHAD Board of Directors approved the annexation of the Magee Preserve development into the GHAD on July 13, 2021, with the approval of Resolution No. 2021/03 (GHAD Annexation Area). The GHAD Annexation Area consists of 410 acres. The members of the Contra Costa County Board of Supervisors act as the Board of Directors of the GHAD (“Board of Directors”). II. BACKGROUND The Wiedemann Ranch Board of Directors approved the Revised Plan of Control dated July 16, 2023, for the Magee Preserve Development Annexation (“Plan of Control”) with the approval of Resolution No. 2023/04 on August 1, 2023. The Plan of Control describes the GHAD’s responsibilities to permanently monitor and maintain GHAD improvements within the GHAD Annexation Area. This Engineer’s Report describes the establishment of an assessment level to fund GHAD activities necessary or incidental to geologic hazard mitigation, abatement, and control. III. GEOLOGIC HAZARD ABATEMENT DISTRICT BOUNDARIES The boundaries for the GHAD Annexation Area are shown in the legal description and plat attached hereto as Exhibits A and B. IV. SERVICE LEVELS The GHAD’s activities are those that are necessary or incidental to the prevention, mitigation, abatement, or control of geologic hazards including construction, maintenance, repair, or operation of any improvement; and the issuance and servicing of bonds, or other debt, issued to finance any of the improvements. The GHAD provides for the administration and review of improvements within budgeted limits established by the Board of Directors, including the following services. 1. Oversight of GHAD operations, including reporting to the GHAD Board of Directors. 2. In conjunction with the Contra Costa County Assessor’s Office, setting the annual levying of assessments on the property tax roll. Wiedemann Ranch Geologic Hazard Abatement District Magee Preserve Annexation 8889.200.000 Engineer’s Report Page | 4 July 19, 2023 3. Engagement of technical professionals to perform the monitoring duties as described in the Plan of Control. 4. Performance of GHAD maintenance activities in accordance with the Plan of Control. These maintenance activities include , but are not limited to, the following. • General maintenance of the surface drainage improvements within the GHAD Annexation Area. The GHAD is responsible for general monitoring, maintenance, and repair of the concrete-lined drainage ditches, storm drain inlets and outlets in open space, subdrain outlets, and risers. • Monitoring and maintenance of detention basin/water quality basins within the GHAD Annexation Area • Monitoring and maintenance of measurement devices, such as piezometers, inclinometers, and tiltmeters, if any • Maintenance of gates, fencing, and signage within the GHAD-owned parcels • Observation of slopes and creek banks for erosion, landslide, and related slope instability • Vegetation control for fire suppression on GHAD-owned parcels and blading of fire roads 5. The GHAD will also have maintenance, monitoring, and repair responsibilities for slopes, which include natural, reconstructed or partially reconstructed land slides 6. Preparation of annual GHAD budgets and other GHAD related documents for consideration by the Board of Directors V. DESCRIPTION OF GHAD-MAINTAINED IMPROVEMENTS The GHAD-maintained improvements are described in the Revised Plan of Control for the Magee Preserve development, dated July 17, 2023 . In general, these improvements include water-quality facilities; drainage systems, including lined ditches in developed areas and open space; open-space storm drain inlets and outlets; subdrains and outlets; retaining walls; and access roadways. VI. ASSESSMENT METHOD The improvements and GHAD responsibilities described in Sections IV and V are distributed within the GHAD Annexation Area. The improvements described in this document are intended to confer the following special benefits to the assessed parcels . 1. Mitigation and abatement of slope instability 2. Mitigation and abatement of erosion due to uncontrolled surface water 3. Protection of water quality 4. Protection from wild land fires due to unmanaged vegetation The GHAD assessment is distributed among all residential property owners within the GHAD Annexation Area. The improvements and responsibilities listed in Sections IV and V provide specific benefits to the properties within the GHAD Annexation Area and the improvements are constructed for the benefit of those assessed and do not provide a special benefit to the general public. Wiedemann Ranch Geologic Hazard Abatement District Magee Preserve Annexation 8889.200.000 Engineer’s Report Page | 5 July 19, 2023 The GHAD Annexation Area consists of 69 single-family residences. Single-family residential lots are assessed as one unit and are assessed equally. The total number of residential units within the GHAD Annexatio n Area was considered in light of the annual GHAD Annexation Area budget in developing the annual assessment amount. The Engineer hereby finds that the residential properties within the GHAD Annexation Area receive approximately equal special benefit from the work and improvements within the GHAD. As a result, the GHAD assessmen t for the GHAD Annexation Area is distributed among all owners of parcels. A financial analysis was performed to provide a framework for an operating budget for the ongoing abatement, mitigation, prevention, and control of geologic hazards within the GHAD Annexation Area. In pre paration of the budget, several factors were considered , including the following. 1. Site geology 2. Remedial grading 3. Proximity of geologic hazards to the proposed residential structures 4. Improvements and residential structures 5. Site access considerations 6. Elements requiring routine maintenance, including the following. • Surface drainage facilities • Graded slopes • Retaining walls • Bioretention and detention basin facilities • Fire breaks and fire roads 7. Ownership of land within GHAD Annexation Area VII. ASSESSMENT - BUDGET The purpose of this Engineer’s Report is to est ablish the assessment level and the apportionment of the assessment within the GHAD Annexation Area as required under Proposition 218. The annual budget in each subsequent fiscal year will apprise the GHAD Board of Directors of the estimated budget for the upcoming year. Based on the estimated expenses for ongoing operations and allowing for larger (approximately $500,000) geologic events a t 10-year intervals, a budget was prepared for the purpose of estimating initial assessment levels (Exhibit C). The Engineer recommends an annual assessment limit for the GHAD Annexation Area of $2,690.00 per single-residential unit (Fiscal Year 2023/24 dollars). The proposed initial assessment level will be automatically adjusted annually on April 30 of each year to reflect the percentage change in the San Francisco -Oakland-Hayward Consumers Price Index for All Urban Consumers. Wiedemann Ranch Geologic Hazard Abatement District Magee Preserve Annexation 8889.200.000 Engineer’s Report Page | 6 July 19, 2023 While the assumptions and estimated expenses listed in Exhibit B were used to determine the assessment levels for the GHAD Annexation Area, t hey do not represent the actual budget for any one year of the GHAD’s operation, since initiation of the levy on the individual parcels will be based on the issuance of certificates of occupancy, which will occur o ver a number of years. In addition, the Engineer anticipates that the projected expense amounts will be reached over time and that these amounts will be inflation-adjusted in the year that the expenses occur. Pursuant to the schedule set forth in Section 6 and Exhibit B of the Plan of Control for the Magee Preserve Development, the GHAD reserve at the time of transfer will be a minimum of $93,000. The minimum reserve amount represents the estimated total assessments that will be collected from within the Magee Preserve Development during the perio d the developer is responsible for all GHAD activities. The reserve amount requirement may be satisfied by including remaining cash and re ceivables from the Contra Costa County Tax Collector during the period that the developer of the Magee Preserve Develo pment is responsible for performing the GHAD activities. Additional funds contributed directly by the developer to satisfy the minimum reserve requirement, if any, shall be provided to the Wiedemann Ranch GHAD pri or to its acceptance of the monitoring and maintenance responsibilities within the Magee Preserve Development. VIII. DEVELOPER RESPONSIBILITIES The developer of the Site is responsible for managing and maintaining the GHAD Annexation Area until the GHAD accepts responsibility for the GHAD Improvements as set forth in the Plan of Control and in this Engineers Report. In addition, the developer is responsible for funding any necessary GHAD functions or business undertaken for the GHAD Annexation Area that the GHAD Officers or Board of Directors determine are necessary before the GHAD accepts the GHAD Improvements. If the developer fails to fund all or a portion of these costs, the costs shall be covered by the funds generated by and for the GHAD Annexation Area (i .e., through the assessment) and the developer shall be required to reimburse the GHAD for such costs before the GHAD can accept monitoring and maintenance responsibilities for the GHAD Improvements. The GHAD may utilize funds generated by or for the GHAD Annexation Area to conduct any necessary GHAD functions or business for the GHAD Annexation Area required before the GHAD accepts the GHAD improvements. Such functions and business can include periodic reporting to the GHAD Board of Directors and work per formed by GHAD Officers to verify the GHAD is implemented in accordance with the Plan of Control and GHAD Law. EXHIBIT A LEGAL DESCRIPTION Exhibit A – Legal Description Magee Preserve Real property situate in the Town of Danville, County of Costa, State of California, and being all of New Lots 1, 2, and 3 as described in the Grant Deed to Teardrop Partners, LP, a California Limited Partnership, filed for record on January 30, 2014, under document number 2014-015148, Contra Costa County Records; and Parcel A as shown upon the Parcel Map of Subdivision MS 152-77, filed on September 26th, 1980 in Book 89 of Parcel Maps at Page 45, Contra Costa County Records; and Lot 2 as described in the Lot Line Adjustment 98-19 filed for record on October 22, 1998, under document number 98-0262058, Contra Costa County Records; and Lot 3 as described in the Grant Deed to Magee Investment Company, A California Corporation, filed for record on October 22, 1998, under document number 98-0262061, Contra Costa County Records; and Parcel 5 as described in the Grant Deed to Teardrop Partners, LP, filed for record on September 24, 1998, under document number 98-0231704, Contra Costa County Records. Containing 410.37 acres, more or less. See Exhibit B – Plat to Accompany Legal Description which is attached hereto and made a part hereof End of description. EXHIBIT B PLAT TO ACCOMPANY LEGAL DESCRIPTION EXHIBIT C BUDGET – July 19, 2023 8889.200.000 July 19, 2023 Wiedemann Ranch Geologic Hazard Abatement District Magee Preserve Annexation Budget – July 19, 2023 ASSUMPTIONS Total No. of Single-Family Residential Units 69 Annual Assessment per Unit (FY 2023/2024) $2,690 Annual Adjustment in Assessment (estimated) 2.6% Inflation (estimated) 2.6% Investment Earnings (estimated) 4.0% Frequency of Large-Scale Repair (years) 20 Cost of Large-Scale Repair (2023/2024 $) $500,000 ESTIMATED ANNUAL EXPENSES IN 2023/2024 DOLLARS Administration (e.g., Manager, Treasurer, Legal Counsel) $24,000 Outside Administration Services, Membership, and Insurance $6,450 Monitoring Activities $13,500 Maintenance and Operation $56,269 Capital Improvements (e.g., Storm Drain, Ditch, and Fence) $39,913 Major Repair (Annualized) $25,000 Miscellaneous & Contingency (5%) $8,257 TOTAL $173,389 www.engeo.com Exhibit A – Legal Description Magee Preserve Real property situate in the Town of Danville, County of Costa, State of California, and being all of New Lots 1, 2, and 3 as described in the Grant Deed to Teardrop Partners, LP, a California Limited Partnership, filed for record on January 30, 2014, under document number 2014-015148, Contra Costa County Records; and Parcel A as shown upon the Parcel Map of Subdivision MS 152-77, filed on September 26th, 1980 in Book 89 of Parcel Maps at Page 45, Contra Costa County Records; and Lot 2 as described in the Lot Line Adjustment 98-19 filed for record on October 22, 1998, under document number 98-0262058, Contra Costa County Records; and Lot 3 as described in the Grant Deed to Magee Investment Company, A California Corporation, filed for record on October 22, 1998, under document number 98-0262061, Contra Costa County Records; and Parcel 5 as described in the Grant Deed to Teardrop Partners, LP, filed for record on September 24, 1998, under document number 98-0231704, Contra Costa County Records. Containing 410.37 acres, more or less. See Exhibit B – Plat to Accompany Legal Description which is attached hereto and made a part hereof End of description. Page 1 of 2 Attachment 3 to Resolution No.2023/05 29480771.1/513837.0004 NOTICE OF (1) ADOPTION OF RESOLUTION NO.2023/05 BY THE BOARD OF DIRECTORS OF THE WIEDEMANN RANCH GEOLOGIC HAZARD ABATEMENT DISTRICT, (2) PROPOSED ASSESSMENT FOR MAGEE PRESERVE DEVELOPMENT, AND (3) PUBLIC HEARING FOR OCTOBER 3,2023 On September 1, 1998,the Contra Costa County Board of Supervisors adopted Resolution 98/438 approving the formation of the Wiedemann Ranch Geologic Hazard Abatement District (GHAD) and appointed itself to serve as the GHAD Board of Directors. NOTICE IS HEREBY GIVEN that: On August 8, 2023, the GHAD Board adopted Resolution No.2023/05 declaring its intention to impose an assessment on the Magee Preserve Development property included in the GHAD and directing that a public hearing be scheduled to consider adoption of this assessment to finance the Magee Preserve Development within the GHAD.The total yearly estimated budget for the Magee Preserve development within the Wiedemann Ranch GHAD as set forth in the Magee Preserve Development Engineer’s Report is $173,389.If the assessment is adopted, each residential unit will be assessed a maximum of $2,690.00 per year (Fiscal Year 2023/2024 dollars), plus an annual adjustment to reflect the percentage change in the San Francisco-Oakland-Hayward Consumers Price Index (CPI)for All Urban Consumers.The assessment will be levied beginning in first fiscal year after issuance of a certificate of occupancy and the assessment will continue to be levied in perpetuity. The attached Magee Preserve Development Engineer’s Report (dated July 19, 2023)for the was prepared by a registered engineer, certified in the State of California, and describes the reason for the assessment and the basis upon which the amount of the proposed assessment was calculated. The Engineer’s Report specifically sets forth the yearly estimated budget, the total assessment, the proposed estimated assessments to be levied each year against each parcel of property, and a description of the method used in formulating the estimated assessment. A copy of GHAD Board Resolution No.2023/05 is available for inspection at Wiedemann Ranch GHAD, c/o ENGEO Incorporated,2010 Crow Canyon Place, Suite 250, San Ramon, CA 94583. The GHAD Board will conduct a public hearing on October 3,2023, at the chambers of the Contra Costa County Board of Supervisors, Room 107, Administration Building,1025 Escobar Street, Martinez, California at 9 a.m. or thereafter. The following paragraph provides the procedure for returning and tabulating the ballots. Copies of this Notice, a sealable ballot,and the Magee Preserve Development Engineer’s Report are being sent to each of the property owners within the Magee Preserve Development GHAD. The ballot may be completed and mailed,or hand delivered,to Wiedemann Ranch Geologic Hazard Abatement District,℅ENGEO Incorporated, GHAD Manager,2010 Crow Canyon Place, Suite 250, San Ramon, CA 94583 or may be submitted at the public hearing. Each ballot may be submitted,withdrawn, or changed at any time prior to the conclusion of the testimony on the proposed assessment at the public hearing.At the hearing, the GHAD Clerk or some other impartial person not having a vested interest in the outcome of the proposed assessment,shall tabulate the ballots and the GHAD Board shall consider any objections or protests to the assessment and certify the tabulation of the ballots. Page 2 of 2 Attachment 3 to Resolution No.2023/05 29480771.1/513837.0004 The GHAD Board shall not impose the assessment if there is a majority protest.A majority protest exists if, upon conclusion of the hearing, ballots submitted in opposition to the assessment exceed the ballots submitted in favor of the assessment.In tabulating the ballots, the ballots shall be weighted according to the proportional financial obligation of the affected property. Inquiries regarding the proposed assessment may be made by mail to:Wiedemann Ranch GHAD ℅ENGEO Incorporated,GHAD Manager Attn:Haley Ralston,2010 Crow Canyon Place, Suite 250,San Ramon, CA 94583,by phone at (925)866-9000, or by e-mail at hralston@engeo.com. Enclosures:Magee Preserve Development Engineer’s Report (dated July 19,2023) Sealable Ballot Attachment 4 to Resolution No.2023/05 29481278.1/513837.0004 BALLOT Wiedemann Ranch Geologic Hazard Abatement District For Magee Preserve Development Assessment Identification of Parcel:Assessor’s Parcel Numbers(s) ___________________________________ Record Owner:___________________________________________________________________ ____________Yes, I approve the proposed annual benefit assessment described in the attached Notice on the property described by the parcel numbers identified in this Ballot. ____________No, I do not approve the proposed annual benefit assessment described in the attached Notice on the property described by the parcel numbers identified in this Ballot. _____________________________________________________ Signature of Record Owner or Authorized Representative of the above identified parcel(s) Dated: Mail or deliver sealed Ballot to: Wiedemann Ranch Geologic Hazard Abatement District c/o ENGEO Incorporated, GHAD Manager Attention: Haley Ralston 2010 Crow Canyon Place, Suite 250 San Ramon, CA 94583 29481057.1/513837.0004 THE BOARD OF DIRECTORS OF WIEDEMANN RANCH GEOLOGIC HAZARD ABATEMENT DISTRICT Adopted this Resolution on August 8, 2023, by the following vote: AYES: NOES: ABSENT: ABSTAIN: RESOLUTION NO. 2023/05 (WIEDEMANN RANCH GHAD) SUBJECT:Resolution declaring the Wiedemann Ranch Geologic Hazard Abatement District’s intent to order the assessment set forth in the Magee Preserve Development Engineer’s Report dated July 19, 2023 and set a public hearing for October 3,2023 to consider the proposed assessment and any objections thereto. WHEREAS,on September 1, 1998, the Contra Costa County Board of Supervisors adopted Resolution 98/438 approving the formation of the Wiedemann Ranch Geologic Hazard Abatement District (GHAD)which included the Norris Canyon Estates Development and appointed itself to serve as the GHAD Board of Directors. WHEREAS,on April 11, 2000, the GHAD Board of Directors adopted Resolutions 2000/166 and 200/167 approving annexation of the Henry Ranch development into the Wiedemann Ranch GHAD. WHEREAS,on July 29, 2014, the GHAD Board of Directors adopted Resolution 2014/03 approving annexation of the Elworthy Ranch development into the Wiedemann Ranch GHAD. WHEREAS,on January 19, 2016, the GHAD Board of Directors adopted Resolution 2014/01 approving annexation of the Red Hawk (formerly Podva) development into the GHAD. WHEREAS,the GHAD Board approved separate assessments on all the developments mentioned above that are located within the GHAD. WHEREAS,on July 13, 2021, the GHAD Board of Directors adopted Resolution 2021/03 approving annexation of the Magee Preserve Development into the GHAD. WHEREAS,in order to pay for costs and expenses of maintaining and operating the GHAD improvements as set forth in the Revised Magee Preserve Development Plan of Control dated July 17, 2023, a funding source must be established. 29481057.1/513837.0004 WHEREAS, an Engineer’s Report (attached as Attachment 1)has been prepared to support a real property assessment against the 69 residential units in the Magee Preserve Development at a Fiscal Year 2023/24 level of $2,690.00 per each residential unit. WHEREAS,Public Resources Code sections 26650 et seq. authorize, after a noticed public hearing, the levy and collection of an assessment upon specially benefited property within the Magee Preserve Development portion of the GHAD to pay for the maintenance and operation of GHAD improvements within the development.Article XIII(D) of the California Constitution imposes additional requirements for the levy and collection of said assessment. WHEREAS, the Magee Preserve Development Engineer’s Report was prepared by the GHAD Manager to reflect the Magee Preserve Development Plan of Control adopted by the GHAD Board on August 8,2023 the GHAD Manager is a registered professional engineer, certified in the State of California, in compliance with Public Resources Code section 26651(a) and section 4(b) of Article XIII (D) of the California Constitution; the Engineer’s Report attached hereto as Attachment 1 sets forth the purpose of the Magee Preserve Development portion of the GHAD, the estimated budget, the total assessment that will be chargeable to the Magee Preserve Development portion of the GHAD, the proposed estimated assessment to be levied against each parcel of property within the Magee Preserve Development portion of the GHAD, and a description of the method used in formulating the estimated assessments. WHEREAS, the property within the Magee Preserve Development portion of the GHAD is identified on the map attached as Attachment 2 and each parcel is proposed to be assessed. The Board of Directors of the GHAD HEREBY RESOLVES THAT: 1.The GHAD Board declares its intention, consistent with the requirements of Article XIII (D) of the California Constitution, Public Resources Code sections 26650 et seq., Government Code section 53750, and Elections Code section 4000, to order that the cost and expenses of maintaining and operating GHAD improvements in the Magee Preserve Development acquired or constructed pursuant to Public Resources Code sections 26500 et seq. shall be assessed against the property within the Magee Preserve Development portion of the GHAD, which is benefited by the these properties in this portion of the GHAD. 2.The GHAD Board shall not order this assessment if a majority protest exists within the Magee Preserve Development portion of the GHAD as defined in Section 4(e) of Article XIII(D) of the California Constitution. 3.Each of the parcels identified in Attachment 2 will receive a particular and distinct special benefit in the form of GHAD facilities and services that are over and above the general benefits received by the general public. Specifically, the GHAD’s maintenance responsibilities include prevention and abatement of geologic hazards,such as landslides and slope erosion,within the Magee Preserve Development portion of the GHAD. The GHAD will have responsibilities that include (a) maintenance of slopes,retaining walls, drainage ditches,and storm drain systems,(b) vegetation control for fire suppression, and (c) establishment of a reserve to fund, prevent, mitigate, abate or control geologic hazards within the GHAD. These special benefits are described in the Magee Preserve Development Plan of Control. 29481057.1/513837.0004 4.Following the issuance of each certificate of occupancy for the 69 residential units identified in Attachment 2, that lot will be assessed within the development described in the attached Engineer’s Report. The annual assessment amount for each residential unit was calculated by dividing the annual Magee Preserve Development portion of the GHAD budget by the number of residential units planned within the that portion of the GHAD boundaries and applying the assessment ratio for each unit type provided in the Engineer’s Report. 5.The GHAD Board has reviewed and considered the attached Engineer’s Report for the Magee Preserve Development. The special benefit derived from the GHAD by each parcel is proportionate to the entire costs of the Magee Preserve Development portion of the GHAD, and the amount of the assessment is proportional to, and no greater than, the benefits conferred on each parcel. The assessment does not exceed the reasonable cost of the proportional special benefit conferred on each parcel. 6.The GHAD Board directs the GHAD Manager to mail or cause to be mailed, no later than three (3) days after adoption of this Resolution, the “Notice of Adoption of Resolution and Notice of Assessment” of the Public Hearing, in substantially the same form as in Attachment 3 (“Notice”) to the record owners of each parcel upon which the assessment will be imposed. The sealable Ballot, attached hereto as Attachment 4, and the Magee Preserve Development Engineer’s Report, shall be attached to the Notice. 7.The GHAD Board will conduct a public hearing on October 3,2023,at the chambers of the Contra Costa County Board of Supervisors, Administration Building,1025 Escobar Street, Martinez, California at 9 a.m.or thereafter. The Manager of the GHAD shall deliver all sealed ballots received from record owners of parcels within the Magee Preserve Development portion of the GHAD to the GHAD hearing. The ballots shall remain sealed until they are tabulated. The GHAD Board shall permit a change, withdrawal, or submittal of a ballot at any time prior to the conclusion of the public testimony on the proposed assessment at the public hearing. The GHAD Board shall consider all protests against the proposed assessment. At the GHAD Board hearing, the Clerk of the GHAD, or some other impartial person not having a vested interest in the outcome of the proposed assessment, shall tabulate the ballots, and shall weight the ballots according to the proportional financial obligation of the affected property. The GHAD Board shall not impose the assessment if there is a majority protest as that term is defined by Section 4(e) of Article XIII (D) of the California Constitution. If there is no majority protest,the GHAD Board shall authorize the assessment. Following the public hearing, the GHAD Board shall consider the adoption of the canvas of votes for the GHAD. 8.Upon authorization of the assessment, the GHAD Board shall levy the authorized assessment on the 69 residential units the first fiscal year following issuance of a certificate of occupancy for each of those parcels on which the residences are located. This Resolution shall become effective immediately upon its passage and adoption. Attachment 1 –Engineer’s Report for Magee Preserve Development (dated July 19, 2023) Attachment 2 –Legal Description and Plat Attachment 3 –Notice of Adoption of Resolution and Notice of Assessment Attachment 4 –Ballot RECOMMENDATION(S): ADOPT Resolution No. 2023/05 to APPROVE Wiedemann Ranch Geological Hazard Abatement District (GHAD) Magee Preserve Development Engineer’s Report dated July 19, 2023, DECLARE the GHAD’s intent to order an assessment for the Magee Preserve Development, and SET a public hearing date 45 days after notice is provided to consider the proposed assessment and any protests thereto. FISCAL IMPACT: The GHAD is funded 100% through assessments levied on properties within the GHAD. Developer of the Magee Preserve Development is responsible for paying all costs of annexation into the GHAD. BACKGROUND: CONSIDER approving the formation of the Wiedemann Ranch Geologic Hazard Abatement District (GHAD), which included the Norris Canyon Estates development and appointed itself to serve as the GHAD Board of Directors. Four developments have been annexed into the GHAD since its formation in 1998. These include: Henry Ranch (Subdivision 8118) in San Ramon on April 11, 2000, with the adoption of Resolution No. 2000/167 APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/08/2023 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Ken Carlson, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Haley Ralston (909) 373-5457 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 3 To:Wiedemann Ranch GHAD Board of Directors From:Patricia E. Curtin, GHAD Attorney and General Manager Date:August 8, 2023 Contra Costa County Subject:Weidemann Ranch Resolution 2023/05 BACKGROUND: (CONT'D) Elworthy Ranch in Danville on July 29, 2014, with the adoption of Resolution 2014/03 Red Hawk (formerly Podva Property) (Subdivision 9309) in Danville on January 19, 2016, with the approval of Resolution 2016/01 Magee Preserve (Subdivision 9291) in Danville on July 13, 2021, with the approval of Resolution 2021/03 The Magee Preserve Development was annexed into the GHAD, but an Engineer’s Report and assessment has yet to be approved, therefore the Magee Preserve development currently receives no services from the GHAD. To secure a funding source for the Magee Preserve Development, an Engineer’s Report (dated July 19, 2023) has been prepared to fund the GHAD-maintained improvements identified in the Revised Magee Preserve Development Plan of Control dated July 17, 2023. The Engineer’s Report recommends an assessment limit of $2,690.00 per each residential unit (Fiscal Year 2023/24 dollars). The annual assessment limit would be adjusted annually based on the San Francisco-Oakland-Hayward Consumer Price Index (CPI). The proposed assessment does not impact or change the existing assessments for Norris Canyon, Henry Ranch, Elworthy Ranch, or Red Hawk landowners in the GHAD. To allow the GHAD Board to consider approval of the proposed assessment, the property owner of the Magee Preserve Development will be provided with a copy of the Engineer’s Report, a Notice of Intent to Order an Assessment, and a ballot (Resolution 2023/05). CONSEQUENCE OF NEGATIVE ACTION: Funding will not be available to perform GHAD services within the Magee Preserve Development. AGENDA ATTACHMENTS Resolution No. 2023/05 Wiedemann Ranch Engineers Report MINUTES ATTACHMENTS Signed Resolution No. 2023/05 RECOMMENDATION(S): DENY claims filed by Robert Alley, Alice and Walter Burns, Reigh Louie Fiesta, Arthur and Melissa Mayfield, Andrea Renzulli, Christian Rutledge, Subro Claims on behalf of Geico Insurance, a subrogee of Paula Carrol Moore, Vasona Management, Inc., and 3150 Garrity Way, DE, LLC. FISCAL IMPACT: No fiscal impact. BACKGROUND: Robert Alley: Property claim for damage to vehicle in the amount of $1,405. Alice & Walter Burns: Property claim for damage to landscaping in the amount of $6,500. Reigh Louie Fiesta: Personal injury claim related to auto accident in an amount to be determined. Arthur & Melissa Mayfield: Property claim for damage to fence in the amount of $5,000. Andrea Renzulli: Personal injury claim related to broken chair in an amount to be determined. Christian Rutledge: Property claim for damage to vehicle in the amount of $7,469.92. Subro Claims Inc. o/b/o Geico Insurance APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/08/2023 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Ken Carlson, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Risk Management I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 4 To:Board of Supervisors From:Monica Nino, County Administrator Date:August 8, 2023 Contra Costa County Subject:Claims BACKGROUND: (CONT'D) a/s/o Paula Carrol Moore: Subrogation claim for damage to vehicle in the amount of $2,692.55. Vasona Management, Incorporated: Property claim for damage to brick planter in the amount of $3,393.30. 3150 Garrity Way, DE, LLC: Breach of contract claim related to damage to property in the amount of $2,272,115.74. CONSEQUENCE OF NEGATIVE ACTION: Not acting on the claims could extend the claimants time limits to file actions against the County. Date Meeting Name Location 10-Jul Meeting with County Administrator, Monica Nino Martinez 11-Jul Board of Supervisors Meeting Martinez 18-Jul Board of Supervisors Meeting Martinez 26-Jul California State Association of Counties Sacramento Supervisor Ken Carlson - July 2023 AB1234 Report (Government Code Section 53232.3(d) requires that members legislative bodies report on meetings attended for which there has been expense reimbursement (mileage, meals, lodging, etc). * Reimbursement may come from an agency other than Contra Costa County Purpose Monthly Briefing Decision on Agenda Items Decision on Agenda Items New Supervisors Seminar Supervisor Ken Carlson - July 2023 AB1234 Report (Government Code Section 53232.3(d) requires that members legislative bodies report on meetings attended for which there has been expense reimbursement (mileage, meals, lodging, etc). * Reimbursement may come from an agency other than Contra Costa County Date Meeting Name Location Purpose 4-Jul Brentwood 4th of July Parade In Person Community Event 7-Jul DCC Supervisor's Meeting Web Meeting Meeting 10-Jul Internal Operations Committee In Person Meeting 10-Jul LaMalfa-Thompson Water Meeting In Person Meeting 11-Jul Board of Supervisors Meeting In Person Meeting 11-Jul Contra Costa Fire Protection District In Person Meeting 12-Jul Brentwood Fire Station/Veterans Hall In Person Meeting 12-Jul Meeting w/Linus Eukel, JMLT & Ryan Hernandez, DCD In Person Meeting 12-Jul Meeting with Bruce Blodgett Web Meeting Meeting 13-Jul Special Board of Supervisors Meeting In Person Meeting 13-Jul Lunch & Learn Web Meeting Meeting 13-Jul Meeting w/County Administrator, Monica Nino Web Meeting Meeting 14-Jul Family Justice Center Board Meeting Web Meeting Meeting 17-Jul CCC - Homelessness Response System Meeting In Person Meeting 18-Jul Board of Supervisors Meeting In Person Meeting 19-Jul Joint Conference Committee (JCC) Meeting Web Meeting Meeting 19-Jul Meeting w/Antioch Police Chief In Person Meeting 20-Jul Delta Adapts Briefing Group Web Meeting Meeting 20-Jul Call w/ Joseph Villarreal w/Housing Authority Call Meeting 20-Jul Delta Protection Commission In Person Event 24-Jul Call w/Delta Steward ship Council Staff Call Meeting 24-Jul Meeting w/Ryan Hernandez, DCD Web Meeting Meeting 25-Jul Head Start Review Session In Person Meeting 26-Jul Delta Conservancy Board Meeting Web Meeting Meeting 26-Jul Tri-Delta Transit In Person Meeting 27-Jul Delta Stewardship Council Meeting*In Person Meeting 31-Jul Joint Conference Committee (JCC) Meeting Web Meeting Meeting Supervisor Diane Burgis - July 2023 AB1234 Report (Government Code Section 53232.3(d) requires that members legislative bodies report on meetings attended for which there has been expense reimbursement (mileage, meals, lodging, etc). * Reimbursement may come from an agency other than Contra Costa County Supervisor Candace Andersen, District 2 – AB1234 Monthly Meeting Report July 2023 Date Meeting Name Location ______ 4 4th of July events Orinda/Danville 6 MP&L Lafayette 6 Mayors conf Moraga 10 Internal Ops Martinez 10 SWAT Orinda 11 Board of Supervisors Martinez 12 CCCERA Concord 12 Familiar Faces Zoom 12 LAFCO Martinez 13 Danville RE Marketing speaking event Danville 13 Board of Supervisors special Martinez 13 EBEDA Zoom 13 CCCTA Zoom 17 TRAFFIX Zoom 18 Board of Supervisors Martinez 19 Joint Conf Committee Zoom 20 CCCTA Concord 20 ABAG Zoom 26 CCCERA Concord 27 San Ramon Chamber State of the County San Ramon 27 Recycle Smart Walnut Creek 31 JCC Zoom RECOMMENDATION(S): ACCEPT Board members meeting reports for June 2023. FISCAL IMPACT: No fiscal impact. BACKGROUND: Government Code section 53232.3(d) requires that members of legislative bodies report on meetings attended for which there has been expense reimbursement (mileage, meals, lodging ex cetera). The attached reports were submitted by the Board of Supervisors members in satisfaction of this requirement. District I and V have nothing to report. CONSEQUENCE OF NEGATIVE ACTION: The Board of Supervisors will not be in compliance with Government Code 53232.3(d). APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/08/2023 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Ken Carlson, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Joellen Bergamini 925.655.2000 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 , County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 5 To:Board of Supervisors From:Monica Nino, County Administrator Date:August 8, 2023 Contra Costa County Subject:ACCEPT Board members meeting reports for June 2023 ATTACHMENTS District II July 2023 Report District III July 2023 Report District IV July 2023 Report In the matter of:Resolution No. 2023/518 recognizing Guita Bahramipour for her 12 years as a volunteer to Contra Costa County. Mrs. Guita Bahramipour consistently supported the mission of the Alcohol and Other Drugs Advisory Board; and    WHEREAS, since her appointment in May 24, 2011, Mrs. Guita Bahramipour continuously served on the Alcohol and Other Drugs Advisory Board; and              WHEREAS, Mrs. Guita Bahramipour effectively collaborated with community partners to advance the objectives of the Advisory Board; and      WHEREAS, Mrs. Guita Bahramipour enthusiastically supported the Alcohol and Other Drugs Advisory Board projects pertaining to Substance Use Disorders and Behavioral Health; and                  WHEREAS, Mrs. Guita Bahramipour represented the Alcohol and Other Drugs Advisory Board at several groups, coalitions and community events like the Clean Slate, Diaper Drive, Cannabis Forum, Housing, Co-Occurring Disorders Training, Employment for clients with SUD, Youth, Take Back Days, etc.; and     WHEREAS, Mrs. Guita Bahramipour provided effective leadership as Chair and committee Chair between the Alcohol and Other Drugs Advisory Board and other community constituents including local leaders, Mental Health Commission and the Council on Homelessness; and     WHEREAS, Mrs. Guita Bahramipour fulfilled the mission of the Board by volunteering a number of hours at Board meetings and community events including Community Forums in anticipation of the transition to Drug Medi-Cal (DMC) for the entire Substance Use Disorder System of Care,; and    WHEREAS, the Alcohol and Other Drugs Advisory Board has been most fortunate to have had a person of her knowledge and dedication to advance the Substance Use needs of the LGTBQ community; and    WHEREAS, Mrs. Guita Bahramipour is being honored by her peers who are members of the Alcohol and Other Drugs Advisory Board at the occasion of their August 2023 Monthly Board meeting; and    that the County Board of Supervisors does hereby recognize Mrs. Guita Bahramipour for her many contributions to the Contra Costa County Alcohol and Other Drugs Advisory Board.  ___________________ JOHN GIOIA Chair, District I Supervisor   ______________________________________ CANDACE ANDERSEN DIANE BURGIS District II Supervisor District III Supervisor   ______________________________________ KEN CARLSON FEDERAL D. GLOVER District IV Supervisor District V Supervisor   I hereby certify that this is a true and correct copy of an action taken  and entered on the minutes of the Board of Supervisors on the date  shown.   ATTESTED:    August  8, 2023    Monica Nino, County Administrator   By: ____________________________________, Deputy APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/08/2023 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Ken Carlson, District IV Supervisor Federal D. Glover, District V Supervisor Contact: 9256552300 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Antonia Welty, Deputy cc: C. 6 To:Board of Supervisors From:Candace Andersen, District II Supervisor Date:August 8, 2023 Contra Costa County Subject:Resolution recognizing Guita Bahramipour for her 12 Years of Volunteerism to Contra Costa County AGENDA ATTACHMENTS Resolution 2023/518 MINUTES ATTACHMENTS Signed Resolution No. 2023/518 Title 4 - HEALTH AND SAFETY Division 42 - DISASTER Chapter 42-4 OFFICIAL SUCCESSORS Contra Costa County, California, Ordinance Code Created: 2022-08-27 19:43:51 [EST] (Supp. No. 96, Update 3) Page 1 of 2 Chapter 42-4 CONTINUITY OF GOVERNMENT 42-4.002 Definitions. “Unavailable” has the meaning set forth in Government Code section 8636. (Ords. 2023-15 §12; 1880; 1685: prior code § 3110.) 42-4.004 Appointments for succession. (a) The board of supervisors shall appoint three standby officers (designated No. 1, No. 2, and No. 3) for each of the five members of the board of supervisors. These appointments shall be updated annually. (b) If the chair of the board of supervisors becomes unavailable, the duties of the chair do not pass to the standby officer for that supervisor, but pass to the vice-chair of the board. If the chair and vice-chair both become unavailable, the duties of the chair pass to the remaining elected board member with the longest seniority on the board. If no elected board member is available, the duties of the chair pass to the standby officer who is chosen as chair by the standby board of supervisors. (Ords. 2023-15 §12; 1880; 1685: prior code § 3111.) 42-4.006 Procedures and duties. (a) The board of supervisors shall examine, investigate, remove, and replace standby officers in accordance with Government Code Sections 8638, 8639, and 8640. The board chair, or the vice-chair in the chair’s absence, shall administer the oath required by Government Code Section 8640. (b) The board shall file with the Secretary of State a copy of its action appointing, removing, or replacing any standby officers. (c) Standby officers shall have the duties prescribed in Government Code Section 8641. (d) The county clerk shall provide each standby officer with a copy of Government Code Title 2, Division 1, Chapter 7, Article 15, Sections 8635 through 8644, inclusive, and of Sections 42-4.002 through 42- 4.010, inclusive, of this code. (Ords. 2023-15 §12; 1880; 1685: prior code § 3112.) 42-4.008 Temporary appointments. If all members of the board of supervisors, including all standby members, become unavailable, temporary officers shall be appointed to serve until a regular member or a standby member becomes available or until the election or appointment of a new regular or standby member. Temporary officers shall be appointed pursuant to Government Code section 8644 as follows: (a) By the chair of the board of supervisors of any other county within 150 miles of this county, beginning with the nearest and most populated county and going to the farthest and least populated; and if that person is unavailable, Created: 2022-08-27 19:43:51 [EST] (Supp. No. 96, Update 3) Page 2 of 2 (b) By the mayor of any city within 150 miles of this county, beginning with the nearest and most populated city and going to the farthest and least populated. (Ords. 2023-15 §12; 1880; 1685: prior code § 3113.) 42-4.010 Filling and review of appointments. (a) At its second regular meeting in March of each year, or as soon thereafter as practicable, the board of supervisors shall review the status of all standby appointments. The board shall inquire whether three standbys for each member of the board of supervisors are available. Vacancies for standbys shall be filled in accordance with Government Code Sections 8638, 8639, and 8640. (b) At the same meeting the board shall review its designation by resolution of an alternative temporary county seat pursuant to Government Code Section 23600. (Ords. 2023-15 §12; 1880; 1685: prior code § 3114.) (Ord. 1880: Ord. 1685: prior code § 3114). Title 4 - HEALTH AND SAFETY Division 42 - DISASTER Chapter 42-2 DISASTER COUNCIL AND EMERGENCY SERVICES Contra Costa County, California, Ordinance Code Created: 2022-08-27 19:43:51 [EST] (Supp. No. 96, Update 3) Page 1 of 6 Chapter 42-2 DISASTER COUNCIL AND EMERGENCY SERVICES Article 42-2.2. General 42-2.202 Authority. This chapter effectuates, and is authorized by, Government Code Sections 8550 ff, (the California Emergency Services Act) as amended from time to time. (Ord. 72-83 § 1 (part), 1972). 42-2.204 Purposes. The purpose of this chapter is to provide for: (1) The preparation and effectuation of plans to protect persons and property in this county in emergencies; (2) The creation, direction and operation of the county emergency organization; and (3) The coordination of the county's emergency services and functions with those of other public and private entities, organizations and persons. (Ords. 82-55 § 1, 72-83). 42-2.206 Definitions, emergency. (a) "Emergency" means the actual or threatened existence of conditions of disaster or of extreme peril to the safety of persons and property within this county caused by such conditions as air pollution, fire, flood, storm, epidemic, riot or earthquake or other conditions, including conditions resulting from war or imminent threat of war (but not conditions resulting from a labor controversy), which conditions are or are l ikely to be beyond the control of the services, personnel, equipment and facilities of this county, requiring the combined forces of other political subdivisions to combat. (b) Government Code Section 8558 Prevails. To the extent that this definition may conflict with the provisions of Government Code Section 8558, the latter shall prevail. (c) Government Code Definitions. Unless otherwise specifically provided, or required by the context, the terms in this chapter which are also used in Government Code S ections 8550 if, as recodified and/or amended from time to time, have the meanings therein. (Ords. 82-55 § 2, 72-83). Article 42-2.4. Policy Board/Operational Area Council Created: 2022-08-27 19:43:51 [EST] (Supp. No. 96, Update 3) Page 2 of 6 42-2.402 Emergency services policy board establishment—Membership. The Contra Costa County emergency services policy board is established. Its membership consists of the following occupants of county or other public positions and offices. (a) County Administrator (chair). (b) Sheriff (vice-chair). (c) County Counsel. (d) Director, Public Works. (e) Director, Health Services. (f) Fire Chief, Contra Costa County Fire Protection District. (g) Risk Manager. (h) Director, Department of Conservation and Development. (i) Director, Employment and Human Services. (j) County Superintendent of Schools or designee. (k) Director, Information Technology. (l) Representative from the Public Managers’ Association. (Ords. 2023-15 §2, 2001-19 §1, 2000-25 §1, 97-41 §2, 82-55, 72-83.) 42-2.404 Emergency services policy board—Purposes, duties, meetings. (a) Purpose. The emergency services policy board is an advisory body to the county administrator that provides assistance and advice on emergency preparedness planning efforts and the coordination of those planning efforts throughout the county. (b) Disaster Council. The emergency services policy board functions as the Contra Costa County disaster council pursuant to Government Code Section 8610. (c) Duties. The emergency services policy board shall review and make recommendations on emergency and mutual aid plans and agreements, and on any ordinances, resolutions and regulations that are necessary to implement those plans and agreements. (d) Meetings. The emergency services policy board shall meet at least once per year, at a date and time determined by the county administrator, chair of the policy board; or in the county administrator’s absence from the County or inability to act, by the sheriff, vice- chair of the policy board. The emergency services policy board may meet more frequently as needed. (e) Staff. The director of the office of emergency services serves as staff and secretary to the emergency services policy board. (Ords. 2023-15 §3, 2001-19 §1, 2000-25 §1, 97-41 §2, 82-55, 72-83.) Created: 2022-08-27 19:43:51 [EST] (Supp. No. 96, Update 3) Page 3 of 6 42-2.406 Operational area council— Purposes, duties, meetings. (a) Purpose. The operational area council is created as an advisory council to the emergency services policy board. The operational area council consists of emergency managers from incorporated cities, special districts, key utilities and businesses and staff of the sheriffs office, office of emergency services. (b) Duties. The operational area council discusses and considers countywide emergency management areas and issues and makes recommendations thereon to the emergency services policy board through the of fice of emergency services. (c) Meetings. The operational area council meets quarterly when a date and time are fixed by the emergency services director or otherwise as requested by any of the member agencies. (Ords. 2001-19 § 1, 2000-25, § 1). Article 42-2.6. County Administrator, Director and Staff 42-2.602 Administrator of emergency services, alternates. (a) The county administrator is the administrator of emergency services and is in charge of the county’s emergency organization. Unless otherwise specifically provided or required by the context, all references in this chapter to the county administra tor are in the county administrator’s capacity as the administrator of emergency services. (b) The county administrator shall, with the board’s approval, annually designate from the county administrator’s office three alternate administrators of emergency services and their order of succession. These alternate administrators are the county administrator’s standby officers in accordance with Government Code section 8638. (c) If the county administrator is temporarily or permanently unavailable to carry out the duties of administrator of emergency services, each alternate, in order of succession, shall have the powers and duties of the county administrator specified in this chapter. Upon assuming these powers and duties, an alternate shall immediately confer, if possible, with one or more members of the board of supervisors, including the chair of the board of supervisors if available. (Ords. 2023-15 §4, 82-55, 72-83.) 42-2.603 Alternates to county administrator. Section 42-2.603 of the County Ordinance Code is deleted. 42-2.604 Director and staff. (a) The office of emergency services, which is a part of the County’s emergency organization, is a division in the office of the sheriff. (b) The sheriff, in conjunction with the county administrator, shall appoint the director of the office of emergency services. The sheriff shall supervise the director of the office of emergency services, subject to the county administrator’s emergency powers and duties under this chapter. The director of the office of emergency services shall supervise the daily operations of the office of emergency services. (c) The sheriff shall appoint the staff of the office of emergency services, who shall perform those tasks assigned by the sheriff to fulfill the purposes of this chapter, subject to the county administrator’s emergency powers and duties under this chapter. Created: 2022-08-27 19:43:51 [EST] (Supp. No. 96, Update 3) Page 4 of 6 (d) The director of the office of emergency services shall, under the supervision of the sheriff , develop emergency plans, manage the emergency programs of the county, and have and perform other powers and duties assigned by the sheriff, subject to the county administrator’s emergency powers and duties under this chapter. (Ords. 2023-15 §6, 97- 42, 82-55 §6, 72-83; see also §33-5.357.) Article 42-2.8. County Administrator's Powers and Duties 42-2.802 Proclaims local emergency. When the board is not in session, the county administrator may proclaim a local emergency, but only after conferring if possible with one or more members of the board of supervisors, including the chair if available, or declaring in writing that this conference is impossible and filing the written declaration with the clerk of the board of supervisors. (Ords. 2023-15 §7, 72-83 § 1 (part), 1972.) 42-2.804 Requests state of emergency. The county administrator may ask the Governor to proclaim a state of emergency when the county administrator deems locally available resources inadequate to cope with an emergency. (Ords. 2023-15 §8, 72-83 § 1 (part), 1972.) 42-2.806 Directs and coordinates. (a) The county administrator shall control and direct the effort of the emergency organization of this county to accomplish of the purposes of this chapter. (b) The county administrator shall direct cooperation between and coordination of services and staff of the emergency organization of this county, and resolve questions of authority and responsibility that may arise between them. (Ords. 2023-15 §9, 72-83 § 1 (part), 1972.) 42-2.807 Represents county. The county administrator is empowered to represent the county in any negotiation or consultation with public or private agencies on matters pertaining to emergencies. (Ord. 82-55 § 7). 42-2.808 Emergency powers. (a) Emergencies. The county administrator has the powers and duties specified in this section when an emergency exists under Government Code section 8558(a) or has been duly proclaimed pursuant to this chapter or Government Code sections 8558, 8625, or 8630. (b) Regulations. The county administrator may make regulations reasonably related to the protection of life and property as affected by an emergency. The board shall, at the earliest practicable time, wholly or partly, ratify, modify, or repeal these regulations. Created: 2022-08-27 19:43:51 [EST] (Supp. No. 96, Update 3) Page 5 of 6 (c) Procurement of Goods and Services. The county administrator may obtain vital supplies, equipment, other goods, and services, found lacking and needed for the protection of life and property; may bind the county for their fair value; and may, if they are required immediately, commandeer them for public use. (d) Require Services and Materials. The county administrator may require emergency services, personnel, or materials from any county officer, department, agency or employee. If a state of war emergency exists, or if a state of emergency covering this county has been duly proclaimed, the county administrator may command the aid of as many persons of this county as deemed necessary in the execution of the county administrator’s duties. These persons have all the privileges, benefits, and immunities provided by state law for registered disaster service workers. (Ords. 2023-15 §10, 82-55§8, 72-83; see Gov. Code §§ 8610, 8657, etc.) 42-2.810 Emergency expenditures. (a) Presumption. All expenditures for emergency activities, including mutual aid activities, shall be conclusively deemed to be for the direct protection and benefit of this county's people and their property. (b) Authorization. Every county department may expend its regular funds for assigned emergency purposes, to be refunded as the board deems appropriate from any available federal or state disaster relief funds. (Ord. 72-83 § 1 (part), 1972). Article 42-2.10. Emergency Organization and Plan 42-2.1002 Emergency organization. The county's emergency organization comprises all county officers and employees, all volunteer forces enrolled to aid them during an emergency, and all persons who may by agreement or operation of law be charged with duties incident to the protection of life and property in this county during an emergency, including individuals impressed into service. (Ord. 72-83 § 1 (part), 1972). 42-2.1004 Emergency plan. (a) Development. The county office of emergency services shall develop the county’s emergency plan after consulting with local emergency management agencies and keep it up to date. (b) Contents. The emergency plan shall provide for: (1) The effective mobilization of the emergency organization of this county to meet any condition(s) constituting, contributing to, or resulting from an emergency; and (2) The emergency organization’s staff, organization, powers, duties, and services. (c) Adoption. The plan shall take effect as provided in the board resolution adopting it. (Ords. 2023-15 §11, 72-83 § 1 (part), 1972.) Article 42-2.12. Enforcement Created: 2022-08-27 19:43:51 [EST] (Supp. No. 96, Update 3) Page 6 of 6 42-2.1202 Enforcement—Obstruction. No person shall wilfully obstruct, hinder, or delay any member of the emergency organization in the enforcement of any lawful regulation issued pursuant to this chapter, or in the performance of any duty or function hereunder. (Ord. 72-83 § 1 (part), 1972). 42-2.1204 Enforcement—False identification. No person shall, without authority therefor, wear, carry or display any means of identification specified by the State Office of Emergency Services. (Ord. 72-83 § 1 (part), 1972). 42-2.1206 Enforcement—Misdemeanor, punishment. Any violation of any provision of this chapter is a misdemeanor and is punishable as provided in Government Code Section 8665 and this code. (Ord. 82-55 § 9). ORDINANCE NO. 2023-15 1 ORDINANCE NO. 2023-15 AMENDMENTS TO DISASTER COUNCIL AND EMERGENCY SERVICES ORDINANCE The Contra Costa County Board of Supervisors ordains as follows (omitting the parenthetical footnotes from the official text of the enacted or amended provisions of the County Ordinance Code): SECTION 1. SUMMARY. This ordinance amends the Disaster Council and Emergency Services Ordinance, Chapter 42-2 of the County Ordinance Code, to revise the membership of the County Emergency Services Policy Board and update continuity of County government provisions. SECTION 2. Section 42-2.402 of the County Ordinance Code is amended to read: 42-2.402 Emergency services policy board establishment – Membership. The Contra Costa County emergency services policy board is established. Its membership consists of the following occupants of county or other public positions and offices. (a) County Administrator (chair). (b) Sheriff (vice-chair). (c) County Counsel. (d) Director, Public Works. (e) Director, Health Services. (f) Fire Chief, Contra Costa County Fire Protection District. (g) Risk Manager. (h) Director, Department of Conservation and Development. (i) Director, Employment and Human Services. (j) County Superintendent of Schools or designee. (k) Director, Information Technology. ORDINANCE NO. 2023-15 2 (l) Representative from the Public Managers’ Association. (Ords. 2023-15 §2, 2001-19 §1, 2000-25 §1, 97-41 §2, 82-55, 72-83.) SECTION 3. Section 42-2.404 of the County Ordinance Code is amended to read: 42-2.402 Emergency services policy board – Purposes, duties, meetings. (a) Purpose. The emergency services policy board is an advisory body to the county administrator that provides assistance and advice on emergency preparedness planning efforts and the coordination of those planning efforts throughout the county. (b) Disaster Council. The emergency services policy board functions as the Contra Costa County disaster council pursuant to Government Code Section 8610. (c) Duties. The emergency services policy board shall review and make recommendations on emergency and mutual aid plans and agreements, and on any ordinances, resolutions and regulations that are necessary to implement those plans and agreements. (d) Meetings. The emergency services policy board shall meet at least once per year, at a date and time determined by the county administrator, chair of the policy board; or in the county administrator’s absence from the County or inability to act, by the sheriff, vice- chair of the policy board. The emergency services policy board may meet more frequently as needed. (e) Staff. The director of the office of emergency services serves as staff and secretary to the emergency services policy board. (Ords. 2023-15 §3, 2001-19 §1, 2000-25 §1, 97-41 §2, 82-55, 72-83.) SECTION 4. Section 42-2.602 of the County Ordinance Code is amended to read: 42-2.602 Administrator of emergency services, alternates. (a) The county administrator is the administrator of emergency services and is in charge of the county’s emergency organization. Unless otherwise specifically provided or required by the context, all references in this chapter to the county administrator are in the county administrator’s capacity as the administrator of emergency services. (b) The county administrator shall, with the board’s approval, annually designate from the county administrator’s office three alternate administrators of emergency services and their order of succession. These alternate administrators are the county administrator’s standby officers in accordance with Government Code section 8638. ORDINANCE NO. 2023-15 3 (c) If the county administrator is temporarily or permanently unavailable to carry out the duties of administrator of emergency services, each alternate, in order of succession, shall have the powers and duties of the county administrator specified in this chapter. Upon assuming these powers and duties, an alternate shall immediately confer, if possible, with one or more members of the board of supervisors, including the chair of the board of supervisors if available. (Ords. 2023-15 §4, 82-55, 72-83.) SECTION 5. Section 42-2.603 of the County Ordinance Code is deleted. SECTION 6. Section 42-2.604 of the County Ordinance Code is amended to read: 42-2.604 Director and staff. (a) The office of emergency services, which is a part of the County’s emergency organization, is a division in the office of the sheriff. (b) The sheriff, in conjunction with the county administrator, shall appoint the director of the office of emergency services. The sheriff shall supervise the director of the office of emergency services, subject to the county administrator’s emergency powers and duties under this chapter. The director of the office of emergency services shall supervise the daily operations of the office of emergency services. (c) The sheriff shall appoint the staff of the office of emergency services, who shall perform those tasks assigned by the sheriff to fulfill the purposes of this chapter, subject to the county administrator’s emergency powers and duties under this chapter. (d) The director of the office of emergency services shall, under the supervision of the sheriff, develop emergency plans, manage the emergency programs of the county, and have and perform other powers and duties assigned by the sheriff, subject to the county administrator’s emergency powers and duties under this chapter. (Ords. 2023-15 §6, 97- 42, 82-55 §6, 72-83; see also §33-5.357.) SECTION 7. Section 42-2.802 of the County Ordinance Code is amended to read: 42-2.802 Proclaims local emergency. When the board is not in session, the county administrator may proclaim a local emergency, but only after conferring if possible with one or more members of the board of supervisors, including the chair if available, or declaring in writing that this conference is impossible and filing the written declaration with the clerk of the board of supervisors. (Ords. 2023-15 §7, 72-83 § 1 (part), 1972.) ORDINANCE NO. 2023-15 4 SECTION 8. Section 42-2.804 of the County Ordinance Code is amended to read: 42-2.804 Requests state of emergency. The county administrator may ask the Governor to proclaim a state of emergency when the county administrator deems locally available resources inadequate to cope with an emergency. (Ords. 2023-15 §8, 72-83 § 1 (part), 1972.) SECTION 9. Section 42-2.806 of the County Ordinance Code is amended to read: 42-2.806 Directs and coordinates. (a) The county administrator shall control and direct the effort of the emergency organization of this county to accomplish of the purposes of this chapter. (b) The county administrator shall direct cooperation between and coordination of services and staff of the emergency organization of this county, and resolve questions of authority and responsibility that may arise between them. (Ords. 2023-15 §9, 72-83 § 1 (part), 1972.) SECTION 10. Section 42-2.808 of the County Ordinance Code is amended to read: 42-2.808 Emergency powers. (a) Emergencies. The county administrator has the powers and duties specified in this section when an emergency exists under Government Code section 8558(a) or has been duly proclaimed pursuant to this chapter or Government Code sections 8558, 8625, or 8630. (b) Regulations. The county administrator may make regulations reasonably related to the protection of life and property as affected by an emergency. The board shall, at the earliest practicable time, wholly or partly, ratify, modify, or repeal these regulations. (c) Procurement of Goods and Services. The county administrator may obtain vital supplies, equipment, other goods, and services, found lacking and needed for the protection of life and property; may bind the county for their fair value; and may, if they are required immediately, commandeer them for public use. (d) Require Services and Materials. The county administrator may require emergency services, personnel, or materials from any county officer, department, agency or employee. If a state of war emergency exists, or if a state of emergency covering this county has been duly proclaimed, the county administrator may command the aid of as many persons of this county as deemed necessary in the execution of the county ORDINANCE NO. 2023-15 5 administrator’s duties. These persons have all the privileges, benefits, and immunities provided by state law for registered disaster service workers. (Ords. 2023-15 §10, 82-55 §8, 72-83; see Gov. Code §§ 8610, 8657, etc.) SECTION 11. Section 42-2.1004 of the County Ordinance Code is amended to read: 42-2.1004 Emergency plan. (a) Development. The county office of emergency services shall develop the county’s emergency plan after consulting with local emergency management agencies and keep it up to date. (b) Contents. The emergency plan shall provide for: (1) The effective mobilization of the emergency organization of this county to meet any condition(s) constituting, contributing to, or resulting from an emergency; and (2) The emergency organization’s staff, organization, powers, duties, and services. (c) Adoption. The plan shall take effect as provided in the board resolution adopting it. (Ords. 2023-15 §11, 72-83 § 1 (part), 1972.) SECTION 12. Chapter 42-4 of the County Ordinance Code is amended to read: Chapter 42-4 CONTINUITY OF GOVERNMENT 42-4.002 Definition. “Unavailable” has the meaning set forth in Government Code section 8636. (Ords. 2023-15 §12; 1880; 1685: prior code § 3110.) 42-4.004 Appointments for succession. (a) The board of supervisors shall appoint three standby officers (designated No. 1, No. 2, and No. 3) for each of the five members of the board of supervisors. These appointments shall be updated annually. (b) If the chair of the board of supervisors becomes unavailable, the duties of the chair do not pass to the standby officer for that supervisor, but pass to the vice-chair of the board. If the chair and vice-chair both become unavailable, the duties of the chair pass to the remaining elected board member with the longest seniority on the board. If no elected board member is available, the duties of the chair pass to the standby officer ORDINANCE NO. 2023-15 6 who is chosen as chair by the standby board of supervisors. (Ords. 2023-15 §12; 1880; 1685: prior code § 3111.) 42-4.006 Procedures and duties. (a) The board of supervisors shall examine, investigate, remove, and replace standby officers in accordance with Government Code Sections 8638, 8639, and 8640. The board chair, or the vice-chair in the chair’s absence, shall administer the oath required by Government Code Section 8640. (b) The board shall file with the Secretary of State a copy of its action appointing, removing, or replacing any standby officers. (c) Standby officers shall have the duties prescribed in Government Code Section 8641. (d) The county clerk shall provide each standby officer with a copy of Government Code Title 2, Division 1, Chapter 7, Article 15, Sections 8635 through 8644, inclusive, and of Sections 42-4.002 through 42-4.010, inclusive, of this code. (Ords. 2023-15 §12; 1880; 1685: prior code § 3112.) 42-4.008 Temporary appointments. If all members of the board of supervisors, including all standby members, become unavailable, temporary officers shall be appointed to serve until a regular member or a standby member becomes available or until the election or appointment of a new regular or standby member. Temporary officers shall be appointed pursuant to Government Code section 8644 as follows: (a) By the chair of the board of supervisors of any other county within 150 miles of this county, beginning with the nearest and most populated county and going to the farthest and least populated; and if that person is unavailable, (b) By the mayor of any city within 150 miles of this county, beginning with the nearest and most populated city and going to the farthest and least populated. (Ords. 2023-15 §12; 1880; 1685: prior code § 3113.) 42-4.010 Filling and review of appointments. (a) At its second regular meeting in March of each year, or as soon thereafter as practicable, the board of supervisors shall review the status of all standby appointments. The board shall inquire whether three standbys for each member of the board of supervisors are available. Vacancies for standbys shall be filled in accordance with Government Code Sections 8638, 8639, and 8640. ORDINANCE NO. 2023-15 7 (b) At the same meeting the board shall review its designation by resolution of an alternative temporary county seat pursuant to Government Code Section 23600. (Ords. 2023-15 §12; 1880; 1685: prior code § 3114.) SECTION 13. EFFECTIVE DATE. This ordinance becomes effective 30 days after passage, and within 15 days after passage shall be published once with the names of supervisors voting for or against it in the East Bay Times, a newspaper published in this County. PASSED on ___________________________, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: MONICA NINO, _____________________________ Clerk of the Board of Supervisors Board Chair and County Administrator By: ______________________ [SEAL] Deputy RECOMMENDATION(S): ADOPT Ordinance No. 2023-15, amending the Disaster Council and Emergency Services Ordinance to revise the membership of the County Emergency Services Policy Board and update continuity of County government provisions. FISCAL IMPACT: No fiscal impact. BACKGROUND: The County Ordinance Code includes sections related to emergency services and disaster response, which set forth the County's framework for disaster response planning, emergency operations and recovery operations following an activation in response to a disaster. The County Administrator's Office initiated a comprehensive review of the County's emergency response structure within the County Ordinance Code resulting in a number of recommendations to update, modernize and streamline provisions that are, in some cases, 30-50 years old and no longer reflect our current day-to-day operations. In Contra Costa County, the County Administrator is the Administrator of Emergency Services and day-to-day functions of the Office of Emergency Services are operated by the Sheriff's Office. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/08/2023 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Ken Carlson, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Timothy M. Ewell, (925) 655-2043 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 7 To:Board of Supervisors From:Monica Nino, County Administrator Date:August 8, 2023 Contra Costa County Subject:Adopt Ordinance to Update the Disaster Council and Emergency Services and Continuity of Government Sections of the County Ordinance Code BACKGROUND: (CONT'D) Chapter 42-2, "Disaster Council and Emergency Services” This section of the Ordinance Code relates to 1) the preparation and effectuation of plans to protect persons and property in this county in emergencies; 2) the creation, direction and operation of the county emergency organization; and 3) the coordination of the county's emergency services and functions with those of other public and private entities, organizations and persons. Below is a summary of the proposed updates to this section of the Ordinance Code. Emergency Services Policy Board. The Emergency Services Policy Board (ESPB) is established by the Ordinance Code and is advisory to the County Administrator on County emergency preparedness planning efforts. Historically, the ESPB has been composed of fourteen (14), including both internal and external County stakeholders across several disciplines identified by job title (e.g., County Administrator, Sheriff-Coroner, etc.), but hasn't been updated in over 20 years. Since that time, certain job titles and related positions have been cancelled or retitled resulting in the need to update this section of the Code. In addition, the current membership composition is recommended to be updated from fourteen (14) members to twelve (12) members. This would remove the Chief Assistant County Administrator from the ESPB since the County Administrator is already a member and also remove the Director of Emergency Services from the ESPB since the Sheriff-Coroner is already a member. In the case of the Director of Emergency Services, that position is proposed to be designated as staff to the ESPB, which is the current practice. Administrator of Emergency Services, alternates. Clarifies that appointment of alternates to the Administrator of Emergency Services (the County Administrator in cases of a disaster) is to be made annually by the Board of Supervisors and are consistent with the County Administrator's standby officers in accordance with Government Code section 8638. Use of Gender-Neutral Pronouns. The proposed edits to this area of the Ordinance Code also remove gender bias in the text by using gender neutral pronouns or references to specific job titles rather than gender specific pronouns. For example, references throughout the document to "he" in reference to the County Administrator are replaced with "the county administrator." Chapter 42-4 “Continuity of Government" This section of the Ordinance Code relates to 1) succession planning of the Board of Supervisors should members of the Board become unavailable in a disaster; 2) procedures for establishing a list of standby officers annually; and 3) appointment of temporary members of the Board of Supervisors should members of the Board and their standby officers become unavailable. Below is a summary of the primary updates to this section of the Ordinance Code. Appointments for Succession. Each year, the Board of Supervisors appoints three standby officers to serve in their stead in cases where a member of the Board becomes unavailable pursuant to Government Code section 8638. The proposed updates to the Ordinance Code clarify that this process must occur annually. In addition, the proposed updates clarify the succession of duties from the Chair of the Board of Supervisors to the Vice Chair of the Board of Supervisors in cases where the Chair becomes unavailable. Specifically, if the Chair becomes unavailable, the responsibilities of the Chair transfer to the Vice Chair, not to the standby officer of the Chair. Similarly, if the Vice Chair subsequently becomes unavailable, then the responsibilities of the Chair transfer to the board member with the longest seniority on the board, not the standby officer of the Vice Chair. Procedures. The current Ordinance Code makes legacy references to areas of the Military and Veterans Code, which have since been repealed, related to the duties of standby officers. The proposed Ordinance Code updates include current citations of relevant statute relating to both the appointment of standby officers and their duties, which is covered in various areas of the Government Code. This area of the Ordinance Code has not been updated in several decades and remains largely the same, but with the appropriate statutory references and citations. Temporary Appointments. In cases where all of the Board of Supervisors, including their standby officers (three officers for each Board member; 15 total) become unavailable, temporary members of the Board of Supervisors may be appointed to maintain continuity of government operations. These temporary members of the Board of Supervisors may serve until members of the Board, or their standby officers, become available to continue serving or until such time as an election or appointment of a new regular or standby member of the Board of Supervisors is made. Currently, the Ordinance Code contemplates a process where the Chair of the Board of Supervisors in certain counties listed in the code can make appointments of temporary Board members in Contra Costa County under the unique circumstances previously discussed; however, Government Code section 8644 clearly identifies the procedure for making such an appointment. The proposed updates to the Ordinance Code contemplate the statutory process outlined in Government Code section 8644, which provides that 1) the Chair of the Board of Supervisors in any other county within 150 miles, beginning with the nearest and most populated county and going to the farthest and least populated, shall make the temporary appointment, but if that person is unavailable, then 2) the mayor of any city within 150 miles, beginning with the nearest and most populated city and going to the farthest and least populated, shall make the temporary appointment. Today's action requests that the Board of Supervisors adopt the proposed Ordinance amending certain areas of the County Ordinance Code related to the Disaster Council and Emergency Services and Continuity of Government as outlined above. On August 1, 2023, the Board of Supervisors introduced the ordinance, waived reading and scheduled August 8, 2023 for adoption. A copy of Ordinance No. 2023-15 is attached, along with redlined and clean copies of the Chapter 42-2, "Disaster Council and Emergency Services” and Chapter 42-4 “Continuity of Government" sections of the County Ordinance Code for reference. AGENDA ATTACHMENTS AGENDA ATTACHMENTS Ordinance No. 2023-15 Chapter 42-2 Disaster Council and Emergency Services - Clean Chapter 42-2 Disaster Council and Emergency Services - Redline Chapter 42-4 Continuity of Government - Clean Chapter 42-4 Continuity of Government - Redline MINUTES ATTACHMENTS Signed Ordinance 2023-15 RECOMMENDATION(S): ACCEPT the resignation of Jerry Kidd from the Appointee 3 Seat on the County Service Area P-2A Citizens Advisory Committee for a term ending December 31, 2023, and DIRECT the Clerk of the Board to post the vacancy, as recommended by Supervisor Candace Andersen. FISCAL IMPACT: NONE BACKGROUND: The County Services Area P-2A Citizens Advisory Committee includes seven (7) appointees representing the Blackhawk county service area who advises the Board of Supervisors on the needs of the Blackhawk community for extended police services which shall include, but not be limited to, enforcement of the State Vehicle Code, crime prevention, litter control, and other issues. CONSEQUENCE OF NEGATIVE ACTION: The seat will remain filled, without the benefit of a member present. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/08/2023 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Ken Carlson, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jill Ray, 925-655-2300 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: District 2 Supervisor, Maddy Book, CSA P-2A CAC, Appointee C. 8 To:Board of Supervisors From:Candace Andersen, District II Supervisor Date:August 8, 2023 Contra Costa County Subject:RESIGNATION FROM THE COUNTY SERVICE AREA P-2A CITIZENS ADVISORY COMMITTEE CHILDREN'S IMPACT STATEMENT: NONE RECOMMENDATION(S): DECLARE vacant the District 3, Seat 2 on the Mental Health Commission previously held by Skyelar Cribbs due to resignation, and DIRECT the Clerk of the Board to post the vacancy, as recommended by Supervisor Diane Burgis. FISCAL IMPACT: None. BACKGROUND: Ms. Cribbs notified the Mental Health Commission staff and the District office of her resignation effective immediately. CONSEQUENCE OF NEGATIVE ACTION: None. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/08/2023 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Ken Carlson, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Alicia Nuchols, 925-655-2335 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 9 To:Board of Supervisors From:Diane Burgis, District III Supervisor Date:August 8, 2023 Contra Costa County Subject:VACANCY ON MENTAL HEALTH COMMISSION Budget Amendment: FY 2023-24 - Operating Budget on 08/02/2023 : BDA-23-00231 Budget Amendment Entries Period *Ledger Account/Summary Home Organization *Cost Center *Fund Debit Amount Credit Amount FY 2023-24 Year (FY2023- 24 Operating Budget) 9951:REIMBURSEMENTS - GOV/GOV 3033 SB678 EB PRACTICES (Home Org) 3033 SB678 EB PRACTICES 100300 GENERAL $0.00 $225,941.00 FY 2023-24 Year (FY2023- 24 Operating Budget) 1044:RETIREMENT EXPENSE 3033 SB678 EB PRACTICES (Home Org) 3033 SB678 EB PRACTICES 100300 GENERAL $31,993.00 $0.00 FY 2023-24 Year (FY2023- 24 Operating Budget) 1060:EMPLOYEE GROUP INSURANCE 3033 SB678 EB PRACTICES (Home Org) 3033 SB678 EB PRACTICES 100300 GENERAL $38,576.00 $0.00 FY 2023-24 Year (FY2023- 24 Operating Budget) 1063:UNEMPLOYMENT INSURANCE 3033 SB678 EB PRACTICES (Home Org) 3033 SB678 EB PRACTICES 100300 GENERAL $4,832.00 $0.00 FY 2023-24 Year (FY2023- 24 Operating Budget) 1070:WORKERS COMPENSATION INS 3033 SB678 EB PRACTICES (Home Org) 3033 SB678 EB PRACTICES 100300 GENERAL $14,180.00 $0.00 FY 2023-24 Year (FY2023- 24 Operating Budget) 1011:PERMANENT SALARIES 3033 SB678 EB PRACTICES (Home Org) 3033 SB678 EB PRACTICES 100300 GENERAL $136,360.00 $0.00 RECOMMENDATION(S): APPROVE Fiscal Year 2023-24 Appropriation Adjustment No. BDA-23-00231 authorizing appropriations in the amount of $225,941 to fund three Probation Community Associate - Project positions, which are requested in the Personnel Actions section of this Board's agenda. FISCAL IMPACT: In compliance with the County position adjustment requests, the department is requesting to appropriate $225,941 Probation entitlement dollars provided by the State Community Corrections Performance Incentives Act (SB678 funds) to offset the cost of the additional three positions. BACKGROUND: The Contra Costa County Probation Department is looking to invest in the community and employ three individuals who have been system involved. We believe this commitment to those with lived experience along with the financial stability of County employment is crucial in identifying people looking to further the work and the mission of both Contra Costa County and the Probation Department. Working alongside members of our community in providing support and navigation APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/08/2023 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Ken Carlson, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sarah Shkidt, Chief of Administrative Services (925)313-4195 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 10 To:Board of Supervisors From: Date:August 8, 2023 Contra Costa County Subject:Appropriate Funding for 3 Probation Community Associate Positions BACKGROUND: (CONT'D) services to those at risk of becoming system involved, those already system involved, or those transitioning from the system will lead to better service delivery and positive outcomes for the community as a whole. Therefore, Probation has created a new classification; Probation Community Associate. This appropriation adjustment allocates funding for these new positions in the budget. CONSEQUENCE OF NEGATIVE ACTION: If unapproved appropriations would not be properly allocated for the requested positions. ATTACHMENTS BDA-23-00231 POSITION ADJUSTMENT REQUEST NO. 26071 DATE 11/9/2022 Department No./ Department Probation Budget Unit No. 0308 Org No. 3036 Agency No. 30 Action Requested: Establish the Probation Community Associate I project classification, and add three (3) Probation Community Associate project positions to the Probation Department. Proposed Effective Date: 12/1/2022 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost $225,941.00 Net County Cost $0.00 Total this FY $188,284.00 N.C.C. this FY $0.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT 100% StateCommunity Corrections Performance Incentives Act Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Sarah Shkidt ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT E.Farrell (for P.Reyes) 11/14/2022 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE 2/8/2023 Establish the Probation Community Associate - Project classification (7CW1) at salary plan and grade TB5 1002 ($3,552 - $4,318), and add three (3) positions to the Probation Department. Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) Alycia Leach 2/8/2023 ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 8/3/2023 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Enid Mendoza Other: ____________________________________________ ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: Monica Nino, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 REQUEST FOR PROJECT POSITIONS Department Date No. 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 26071 to establish the Probation Community Associate - Project (7CW1) (represented) classification at salary plan and grade TB5 1002 ($3,552 - $4,318), and add three (3) positions to the Probation Department. FISCAL IMPACT: The addition of these positions will result in increased annual salary and benefit costs of approximately $225,941, which will be funded by State Community Corrections Performance Incentives Act Funds. There is no impact to the County General Fund. BACKGROUND: The new Probation Community Associate Program will employ three individuals who have been system involved. One position will assist in the adult criminal justice system, one position in the juvenile justice system, and one in the foster care system. These positions will have countywide responsibilities and work closely with Field Services, specifically the Juvenile Investigation Unit, the Placement Unit, and the TAY population supervised by the Probation Department. The Probation Community Associate will work closely with youth participating in the Briones Youth Academy and Girl’s in Motion program as well. This partnership will involve close collaboration with our county stakeholders as well as community-based organizations to provide services, support, empathy, and compassion to those families involved in the county system as a whole. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/08/2023 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Ken Carlson, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Melvin Russell, (925) 313-4149 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: hris.support@hrd.cccounty.us C. 11 To:Board of Supervisors From:Esa Ehmen-Krause, County Probation Officer Date:August 8, 2023 Contra Costa County Subject:Establish the Probation Community Associate classification and add three (3) positions BACKGROUND: (CONT'D) Parents dealing with extreme life challenges such as substance abuse, homelessness, unemployment, their own criminality, and domestic violence may have their children taken from them or their children may enter into the criminal justice system. These families do not always have the resources needed to navigate these complex systems. Often they are not aware of their rights and responsibilities and do not have role models or support networks in place to provide the appropriate guidance and ''voice" that can assist with reunification with their children or proper support to help inhibit them from advancing deeper into the criminal justice system. It is crucial for families to begin working on a Case Plan to deal with emotional and mental health issues, secure a job to have a steady income, find a place to live, and create a safe, stable environment to move toward either reunification and/or overall success. In many cases, neither the family nor the client possesses the life skills due to a lack of resources, process knowledge, and/or mentors. Therefore, children and clients who fall into either the foster care system or the criminal justice system face numerous challenges and are unable to navigate these complex systems alone. The Contra Costa County Probation Department is looking to invest in the community and employ three individuals who have been system involved. We believe this commitment to those with lived experience along with the financial stability of County employment is crucial in identifying people looking to further the work and the mission of both Contra Costa County and the Probation Department. Working alongside members of our community in providing support and services to those at risk of becoming system involved, those already system involved, or those transitioning from the system will lead to better service delivery and positive outcomes for the community as a whole. Re-imagining the foster care system and the criminal justice system will take commitment from all of us. CONSEQUENCE OF NEGATIVE ACTION: If unapproved, the Department will be unable to provide critical community support, system navigation and mentorship services to clients and families to foster successful outcomes. Additionally, the Department will be unable to provide client services by those with lived experience. AGENDA ATTACHMENTS P300 No. 26071 Probation MINUTES ATTACHMENTS Signed P300 26071 POSITION ADJUSTMENT REQUEST NO. 26169 DATE 7/7/2023 Department No./ Department Clerk-Recorder-Elections Budget Unit No. 0043 Org No. 2353 Agency No. 24 Action Requested: CANCEL one (1) vacant Elections Outreach Coordinator position (position #127 21, EBHA, represented), salary plan and grade ZA5-1406, ($6010.53-$7305.83) and ADD one (1) Elections Services Supervisor position (ALHB, represented), salary plan and grade ZA5-1406 ($6010.53-$7305.83) Proposed Effective Date: 8/1/2023 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost $0.00 Net County Cost $0.00 Total this FY $0.00 N.C.C. this FY $0.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT Cost Neutral Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Kristin B. Connelly ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT /s/ Julie Enea 7/21/2023 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE CANCEL one (1) vacant Elections Outreach Coordinator position (position #12721, EBHA, represented), salary plan and grade ZA5-1406, ($6010.53-$7305.83) and ADD one (1) Elections Services Supervisor position (ALHB, represented), salary plan and grade ZA5-1406 ($6010.53-$7305.83) Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) Sanyukta Mohan Singh 7/27/2023 ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 7/27/2023 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources /s/ Julie Enea Other: ____________________________________________ ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: Monica Nino, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 REQUEST FOR PROJECT POSITIONS Department Date No. 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year -to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resource s Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 26169 to cancel one (1) vacant Elections Outreach Coordinator position (position #12721, EBHA, represented) at salary plan and grade ZA5-1406 ($6010.53-$7305.83) and add one (1) Elections Services Supervisor position (ALHB, represented) at salary plan and grade ZA5-1406 ($6010.53-$7305.83) in the Clerk-Recorder-Elections Department. FISCAL IMPACT: This action will result in no additional costs. BACKGROUND: The Clerk-Recorder-Elections Department had an unexpected retirement in March and has a vacancy in the Elections Outreach Coordinator position, which was focused largely on procuring locations for polling places and verifying each location's compliance with The Americans with Disabilities Act (ADA). In preparation for the 2024 presidential election and to better address the current operational needs of the Elections Division, this position should be traded for an Elections Services Supervisor position. Both positions have the same salary range. CONSEQUENCE OF NEGATIVE ACTION: The Department will have one Elections Outreach Coordinator position, dedicated to responsibilities that the Elections Division would like to diversify and with a more-limited scope of responsibilities than the comparable Elections Services Supervisor classification. This single position classification would require a separate recruitment to fill, which will cost the Department time and resources. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/08/2023 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Ken Carlson, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Tyler Stull 925-335-7997 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: HRIS C. 12 To:Board of Supervisors From:Kristin Connelly, Clerk-Recorder Date:August 8, 2023 Contra Costa County Subject:Request for Position Adjustment Resolution cancel one Elections Outreach Coordinator position and add one Elections Services Supervisor position. AGENDA ATTACHMENTS P300 26169 MINUTES ATTACHMENTS Signed P300 26169 POSITION ADJUSTMENT REQUEST NO. 26167 DATE 7/10/2023 Department No./ Department Health Services Budget Unit No. 0540 Org No. 6501 Agency No. A18 Action Requested: Reclassify position #18666 and its incumbent EE#93338 from Institutional Services Worker - Generalist (1KVD) to Food Service Worker - Generalist (1KVG) in the Health Services Department. (Represented) Proposed Effective Date: 8/1/2023 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost $0.00 Net County Cost Total this FY $0.00 N.C.C. this FY SOURCE OF FUNDING TO OFFSET ADJUSTMENT: Cost Neutral (100% Enterprise Fund I) Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Larita Clow ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Sarah Kennard for 7/21/2023 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE 7/26/2023 ADOPT Position Adjustment Resolution No. 26167 to reclassify position #18666 and its incumbent EE#93338 from Institutional Services Worker - Generalist (1KVD) at salary plan and grade TB5-0922 ($4,144 - $5,038) to Food Service Worker - Generalist (1KVG) at salary plan and grade TB5-1002 ($4,144 - $5,038) in the Health Services Department. (Represented) Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) Alycia Leach 7/26/2023 ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Other: ____________________________________________ ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: Monica Nino, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 REQUEST FOR PROJECT POSITIONS Department Date _______ No. xxxxx 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have cons idered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 26167 to reclassify position #18666 and its incumbent EE#93338 from Institutional Services Worker - Generalist (1KVD) (represented) at salary plan and grade TB5-0922 ($4,144 - $5,038) to Food Service Worker - Generalist (1KVG) (represented) at salary plan and grade TB5-1002 ($4,144 - $5,038) in the Health Services Department. FISCAL IMPACT: This action is cost neutral. This position is funded 100% by Hospital Enterprise Fund I BACKGROUND: The County established the classification of the Food Service Worker series and reclassified several Institutional Services Worker positions in the Contra Costa Health Cafeteria to the new Food Services Worker series in March 2023. However, position #18666 was not included in the P300. This position is allocated to the Food Services unit and reclassification is necessary to accurately reflect the duties and responsibilities of the position. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, the position will not be appropriately classified as a Food Service Worker. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/08/2023 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Ken Carlson, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Larita Clow, (925) 957-5244 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Larita Clow, Kristina Jadrich, Linh Huynh, Jo-Anne Linares, Kathi Caudel, HRIS C. 13 To:Board of Supervisors From:Anna Roth, Health Services Date:August 8, 2023 Contra Costa County Subject:Reclassify one Institutional Services Worker - Generalist position #18666 and its incumbent in the Health Services Department AGENDA ATTACHMENTS P300 26167 MINUTES ATTACHMENTS Signed P300 26167 RECOMMENDATION(S): ACCEPT the 2023 Semi-Annual Report of Real Estate Delegation of Leases and Licenses dated January 1, 2023, through June 30, 2023, as recommended by the Public Works Director, to lease real property for use by the County or to obtain the use of real property for the County by license and to amend real property leases or licenses to permit improvements or alterations, or both, under certain circumstances, Countywide. FISCAL IMPACT: No fiscal impact. BACKGROUND: Pursuant to the Contra Costa County, Ordinance Code, Title 11, Division 1108, Chapter 1108-10.002, The Board of Supervisors authorizes the Public Works Director, or designee, to perform all acts necessary to lease or license real property for use by the County if the term does not exceed five years and the rent does not exceed $7,500 per month and to amend real property leases or licenses to permit improvements or alterations, or both, under the following conditions: (1) the total cost under an amendment may not exceed $7,500; (2) an amendment may not extend the term of the lease or license; and (3) no more than two amendments, not to exceed $7,500 each, may be made within a 12-month period. The Public Works Director shall submit a semi-annual report to the Board of Supervisors on each lease or license done pursuant to this section, including the interest acquired, its price, and the necessity for the lease or license. There are no Leases or Licenses to report for the period of January 1, 2023, through June 30, 2023. CONSEQUENCE OF NEGATIVE ACTION: The Board of Supervisors would not be informed of the leases and licenses accepted by the Public Works Director pursuant to Contra Costa County Ordinance Code. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/08/2023 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Ken Carlson, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jessica Dillingham, (925) 957-2486 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 14 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:August 8, 2023 Contra Costa County Subject:Accept the 2023 Semi-Annual Report of Real Estate Delegation of Leases and Licenses dated January 1, 2023 through June 30, 2023. RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a month-to-month rental agreement between the County, as landlord, and New Horizons Career Development Center (New Horizons), as tenant, for approximately 2,400 square feet of office space located at 199 Parker Avenue in Rodeo, at a monthly rent of $2,800.00. AUTHORIZE the Public Works Director, or designee, to issue a 30-day notice of termination, thereby terminating the rental agreement, if New Horizons fails to comply with the material terms of the rental agreement. AUTHORIZE County Counsel to pursue legal action to regain possession of the property if the rental agreement is terminated by the County. FISCAL IMPACT: New Horizons Career Development Center will pay rent to the County in the amount of $2,800.00 per month. Rent payments will be deposited into the General Fund (100% General Fund Department; Org # 4303). BACKGROUND: The County and New Horizons are parties to a lease dated November 19, 2014, under which New Horizons is currently occupying the subject property. The lease term ended on May 31, 2015. New Horizons has continued to occupy the premises as a holdover tenant on a month-to-month basis since then. Staff estimates the rent being paid under the terms of the 2014 lease to be less than the market rental value of the property. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/08/2023 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Ken Carlson, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Julin Perez, (925) 957-2485 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 15 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:August 8, 2023 Contra Costa County Subject:Rental of County-Owned Property to New Horizons Career Development Center. BACKGROUND: (CONT'D) On January 10, 2023, this Board approved an action to (i) terminate New Horizons’ occupancy of the premises under the terms of the 2014 lease, and (ii) negotiate a new lease with the same or a different tenant at a market rental value. On May 25, 2023, the County issued a 60-day termination notice to New Horizons. If the proposed rental agreement is approved, it will take effect August 1, 2023, and replace the 2014 lease. Under the new rental agreement, New Horizons will pay $2,800 per month on a month-to-month basis. With a month-to-month agreement, either party can terminate the agreement by giving a 30-day notice to the other party. Because the County has experienced late rent payment by this tenant on multiple occasions under the 2014 lease, staff recommends delegating authority to the Public Works Director to terminate the rental agreement if the tenant fails to comply with the material terms of the rental agreement. The termination would be communicated by a 30-day notice to the tenant. If the tenant were to fail to surrender the premises upon termination of the rental agreement, County Counsel would pursue legal action to regain possession of the property. CONSEQUENCE OF NEGATIVE ACTION: If the new rental agreement is not approved, the tenant will be required to relinquish the property based on the termination notice issued on May 25, 2023. The property will then become vacant until a County department or a new commercial tenant is identified to occupy the premises. ATTACHMENTS Rental Agreement RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Amendment #78-018-1 with the Bay Area Air Quality Management District (BAAQMD), to amend Grant Agreement #78-018, to allow BAAQMD to purchase additional air filtration units and air filter replacements and increase spending for this purchase by $38,000 to a new amount not to exceed $68,000 for the County's Asthma Trigger Reduction Program in Contra Costa County, with no change in the term December 1, 2022 through April 30, 2024. FISCAL IMPACT: Approval of this amendment will allow BAAQMD to purchase additional air filtration units and air filter replacements with an additional $38,000 for the County's Asthma Trigger Reduction Program. BACKGROUND: Recent and predicted future changes to the long-term climate of California has resulted in, and is predicted to continue, an increase in drought and resulting wild-fire smoke impacting Contra Costa County. The BAAQMD has an interest in reducing the expose of the most vulnerable to wildfire smoke and other sources of air pollution and has allocated these one-time funds to purchase and disseminate portable air purifier and replace filters to low-income Contra Costa residents. The goal of the Asthma Trigger Reduction Program in Contra Costa County is to improve the health of low-income residents with poorly controlled asthma to reduce their exposure to asthma triggers. CCHP and the Public Health Nursing Program will ensure each individual receiving an air filtration unit are Medi-Cal recipients or undocumented residents who are not otherwise eligible to receive Medi-Cal; diagnosed with poorly controlled asthma, emphysema, chronic obstruction pulmonary disease and/or other respiratory conditions; or have received a referral with a diagnosis from a licensed physician, nurse practitioner, or physician assistance. On January 10, 2023, the Board of supervisors approved Grant Agreement #78-018 for county to receive air filtration units and air filter replacements in an amount not to exceed $30,000, through April 30, 2024. The County agreed to indemnify and hold harmless APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/08/2023 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Ken Carlson, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Michael Kent, 925-250-3227 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: L Walker, Mitch Parkinen C. 16 To:Board of Supervisors From:Anna Roth, Health Services Director Date:August 8, 2023 Contra Costa County Subject:Amendment #78-018-1 with the Bay Area Air Quality Management District BACKGROUND: (CONT'D) the Contractor for claims arising out of County’s performance under this agreement. Approval of Grant Agreement #78-018-1 will allow the County to receive additional air filtration units and air filter replacements in an amount not to exceed $38,000 through April 30, 2024. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, County will not receive additional air filtration units and filters for low-income residents of Contra Costa County who are at high risk of respiratory complications. CHILDREN'S IMPACT STATEMENT: This program supports the following Board of Supervisors’ community outcomes: “Families that are Safe, Stable, and Nurturing”; and “Communities that are Safe and Provide a High Quality of Life for Children and Families”. Expected program outcomes include reducing the frequency of emergency room visits and hospitalizations, and missed days of school due to respiratory issues. RECOMMENDATION(S): RATIFY the Employment and Human Services Director’s execution, on behalf of the Workforce Development Board of Contra Costa County, of Agreement No. M87984-7120 to accept funding in an amount not to exceed $1,300,000 to provide workforce training services for period January 1, 2023, through October 31, 2025. FISCAL IMPACT: California Workforce Development Board (CWDB) funding is 100% State with no County match. BACKGROUND: On February 28, 2023, (C.65) the Board approved the funding application and acceptance of funds. WDB received the Agreement from the California Workforce Development Board (CWDB) with a January 1, 2023, start date. Workforce Development Board (WDB) has incurred salaries and benefits expenditures for staff assigned to the project. To align with the date of the revenue agreement and to ensure that WDB grant expenditures are reimbursable, a retroactive start is necessary. Contra Costa County as the lead board for the East Bay Regional Planning Unit (EBRPU). The EBRPU consists of Contra Costa County, the City of Richmond, Alameda County, and the City of Oakland, to work in partnership to develop and implement a Regional Plan, as required by WIOA. In addition, CWDB announced competitive grants to fund Regional Equity and Recovery Partnership (RERP) between Local Workforce Development Boards and Community Colleges. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/08/2023 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Ken Carlson, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Kizito Agboma (925) 608-4915 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 17 To:Board of Supervisors From:Marla Stuart, Employment and Human Services Director Date:August 8, 2023 Contra Costa County Subject:Revenue Contract with California Workforce Development Board BACKGROUND: (CONT'D) Building upon existing regional and industry planning efforts, RERP projects will identify quality jobs in the region and build pathways to those jobs in close partnerships with community colleges, multiple employers, and other stakeholders in target industries. RERP outlines the amounts being allocated to each Regional Planning Units (RPU) and the minimum number of participants that must be served, East Bay’s allocation is $1.3 million, to serve 158 participants for a term of 34 months. ADHERENCE TO WDB LOCAL PLAN: A. Support Economic Growth & Economic Self-Sufficiency - Connect job seekers to employment opportunities with sustainable wages. - Prioritize investments in Earn & Learn opportunities. B. Equity-focused Industry-Sector Partnerships - Promote equity and connect training with communities of color. - Ensure healthcare workers are more reflective of the population as a whole. C. Targeted Training for Participants - Support investment in preparation programs for long-term career development in high-demand industries, focusing on narrowing the gap between high and low-skilled labor. This agreement includes an indemnification clause for the County to indemnify the State. CONSEQUENCE OF NEGATIVE ACTION: Without approval, participants in WIOA and/or special extraneous grant programs will not have access to classroom instruction and job trainings that lead to self-sufficiency, which would adversely impact these participants. Local businesses will have fewer qualified candidates for critical shortages in the labor region. CHILDREN'S IMPACT STATEMENT: The services provided under this contract support all five of Contra Costa County’s community outcomes: (1) "Children Ready for and Succeeding in School"; (2) "Children and Youth Healthy and Preparing for Productive Adulthood"; (3) "Families that are Economically Self-Sufficient"; (4) "Families that are Safe, Stable and Nurturing"; and (5) "Communities that are Safe and Provide a High Quality of Life for Children and Families” by providing training and employment opportunities for in-school and out-of-school youth. RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment & Human Services Director, or designee, to apply for and accept funds in an amount not to exceed $1,300,000 from the Child and Adult Care Food Program Day Center sponsorship grant in the California Department of Education to provide daily nutritious and healthy snacks, for the period October 1, 2023 through September 30, 2024. FISCAL IMPACT: 65% State (California Department of Education) 35% Federal (Department of Health and Human Services) [CFDA No. 93.600] No County Match BACKGROUND: The Community Services Bureau of the Employment and Human Services Department participates in the State of California’s Child and Adult Care Food Program (CACFP) to provide daily nutritious meals and snacks for the Department’s 13 early care and education centers. The submission of the renewal application is essential to continued food service operations. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/08/2023 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Ken Carlson, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sung Kim (925) 608-8803 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 18 To:Board of Supervisors From:Marla Stuart, Employment and Human Services Director Date:August 8, 2023 Contra Costa County Subject:FY23-24 California Child and Adult Care Food Program (CACFP) Application BACKGROUND: (CONT'D) The renewal re-certifies the County for the food program and makes the County eligible to receive reimbursement for food costs in the preparation of meals and snacks for 1,000 children. This board order is to submit a renewal application with the State to continue to receive reimbursements of food costs associated with the daily operations of the early care and education children's centers for the 23-24 year. Expected receipts of funds are included in the Department's FY 2023-24 budget. CONSEQUENCE OF NEGATIVE ACTION: If not approved, the Department will be unable to seek reimbursement for food program costs. CHILDREN'S IMPACT STATEMENT: The Community Services Bureau of the Employment & Human Services Department’s Food Services program supports two of Contra Costa County’s community outcomes: “Children Ready for and Succeeding in School” and “Families that are Safe, Stable, and Nurturing.” These outcomes are achieved by offering comprehensive services, including high quality early childhood education, nutrition, and health services to low-income children throughout Contra Costa County. RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to submit a Subregional Transportation Mitigation Program (STMP) grant application to the West Contra Costa Transportation Advisory Committee (WCCTAC) for the San Pablo Avenue Complete Streets/Bay Trail Gap Closure Project, Rodeo and Crockett areas (District V). FISCAL IMPACT: If awarded, these funds would supplement already awarded grant funding from the State Active Transportation Program. (77% Federal Funds, 11% Regional Funds, and 12% Local Road Funds) BACKGROUND: On May 12, 2023, WCCTAC issued a second call for projects for the 2019 STMP Update funding opportunity. Only projects included on the 2019 STMP Update Project List are eligible to receive funding. Applications must be submitted by August 30, 2023. WCCTAC’s Board of Directors have made $5.3 million available for the projects on the 2019 STMP Update Project List. The following guidelines apply to this cycle: (1) each project sponsor may submit either one or two funding applications, and (2) the total amount of funding sought by any single project sponsor should not be greater than $1.5 million. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/08/2023 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Ken Carlson, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Joe Smithonic, 925.313.2348 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 19 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:August 8, 2023 Contra Costa County Subject:Grant application for the San Pablo Avenue Complete Streets/Bay Trail Gap Closure Project, Rodeo and Crockett areas. BACKGROUND: (CONT'D) Public Works staff recommends submitting a single application for the San Pablo Avenue Complete Streets/Bay Trail Gap Closure Project. The San Pablo Avenue corridor between Rodeo and Crockett has been recognized in numerous prior planning documents as a key route and targeted for multi-modal improvements. The 2009 Countywide Bicycle and Pedestrian Plan proposes a Class II bicycle facility on this portion of San Pablo Avenue and noted that this facility is part of the County’s larger bicycle and pedestrian network. In addition, WCCTAC’s 2017 Action Plan designated the San Pablo Avenue corridor as a Route of Regional Significance and has identified an action to implement a complete streets/Bay Trail project connecting Rodeo and Crockett. This project was previously submitted to the Active Transportation Program (ATP) grant program and was approved by the board on May 24, 2022. The project was awarded $10,517,000 from the ATP grant program on December 27, 2022. This project has an estimated total cost of $13,703,000. After applying the ATP award of $10,517,000, the local match requirement is estimated to be $3,186,000. Public Works staff intend to apply to the 2019 STMP Update funding opportunity for the maximum amount of $1.5 million to supplant local road funds. CONSEQUENCE OF NEGATIVE ACTION: If the Public Works Department is not authorized to submit the application, additional funding will not be available. THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 08/08/2023 by the following vote: AYE:5 John Gioia Candace Andersen Diane Burgis Ken Carlson Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2023/517 IN THE MATTER OF: 2023-2024 Community Service Block Grant Revenue Agreement 23F-4007 Amendment 1. WHEREAS: the Employment and Human Services Department (EHSD) was awarded from the California Department of Community Services and Development (CSD) in November 2022, and WHEREAS, notification of funding terms and requirement was received on December 1, 2022, and WHEREAS, the County's Community Action Agency, the Department's Community Services Bureau regularly receives Community Services Block Grant (CSBG) funding to operate self-sufficiency programs under the advisement of the County's Economic Opportunity Council, and WHEREAS, the self-sufficiency programs have the goal of ameliorating poverty in Contra Costa County through programs that address housing, food security, mental health access, employment, and economic development, and WHEREAS, examples of programs to receive funding include those that provide housing payment assistance, food distribution, wrap-around health and mental health services, and employment training, and WHEREAS, the Board of Supervisors originally approved the County's allocation of $927,194 for the 2023-2024 program year on February 28, 2023 (C.52), and WHEREAS, this Board Order is to accept the County's allocation of $8,821 for an amount not to exceed $936,015 for the 2023-2024 program year. NOW, THEREFORE, BE IT RESOLVED: the Contra Costa County Board of Supervisors approve and authorize the Employment and Human Services Director, or designee, to execute a contract amendment with the California Department of Community Services and Development with an increase in funding of $8,821 for an amount not to exceed $936,015 for Community Services Block Grant program services for period January 1, 2023 through May 31, 2024. Contact: CSB (925) 681-6389 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: RECOMMENDATION(S): ADOPT Resolution No. 2023/517 to approve and authorize the Employment and Human Services Director, or designee, to execute an amendment with the California Department of Community Services and Development with an increase in funding of $8,821 for an amount not to exceed $936,015 for Community Services Block Grant program services for period January 1, 2023 through May 31, 2024. FISCAL IMPACT: The County will receive a pass-through of federal funding from the California Department of Community Services and Development in the amount of $936,015, all of which will be included in the FY 23-24 recommended budget. There is no County match requirement. 100% Federal AL # 93.569 State Contract Number: 23F-4007 County Contract Number: 39-813-58 APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/08/2023 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Ken Carlson, District IV Supervisor Federal D. Glover, District V Supervisor Contact: CSB (925) 681-6389 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 20 To:Board of Supervisors From:Marla Stuart, Employment and Human Services Director Date:August 8, 2023 Contra Costa County Subject:2023-2024 Community Services Block Grant Revenue Agreement 23F-4007 Amendment 1 BACKGROUND: The Employment and Human Services Department (EHSD) was awarded funding from the California Department of Community Services and Development (CSD) in November 2022. Notification of funding terms and requirement was received on December 1, 2022. As the County's Community Action Agency, the Department's Community Services Bureau regularly receives Community Services Block Grant (CSBG) funding to operate self-sufficiency programs under the advisement of the County's Economic Opportunity Council. The self-sufficiency programs have the goal of ameliorating poverty in Contra Costa County through programs that address housing, food security, mental health access, employment, and economic development. Examples of programs to receive funding include those that provide housing payment assistance, food distribution, wrap-around health and mental health services, and employment training. The Board of Supervisors originally approved the County's allocation of $927,194 for the 2023-2024 program year on February 28, 2023 (C.52). This Board Order is to accept the County's allocation of $8,821 for an amount not to exceed $936,015 for the 2023-2024 program year. CONSEQUENCE OF NEGATIVE ACTION: The Department will be hampered in its ability to operate self-sufficiency programs in the community, and to establish partnerships with community based agencies and public organizations. CHILDREN'S IMPACT STATEMENT: The Community Services Bureau of the EHSD's Head Start program supports two (2) of Contra Costa County's community outcomes Outcome 3: Families that are Economically Self-sufficient, and Outcome 4: Families that are Safe, Stable, and Nurturing. These outcomes are achieved by offering partnerships with Community Based Organizations that include high quality services in nutrition, legal consultation, and health services to low-income children and families throughout Contra Costa County. ATTACHMENTS Resolution 2023/517 RECOMMENDATION(S): APPROVE and AUTHORIZE the Chief Information Officer, or designee, to execute a contract amendment with the East Bay Regional Communications System Authority to increase the payment limit payable to the County by $1,088,000 to a new payment limit of $3,378,000 and extend the term through June 30, 2026, for telecommunications services. FISCAL IMPACT: This represents additional revenue for the Telecommunications Division of the department. (100% General Fund) BACKGROUND: The East Bay Regional Communications Systems (EBRCS) Joint Powers Authority (JPA) has approved and directed that the Department of Information Technology’s Telecommunications Division be the primary service provider to perform system repair, installations, programming and upgrade services as directed by the JPA for the radio sites and 911 dispatch centers in the EBRCS Authority. The mission of the JPA is to build and operate a state-of-the art complaint communications APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/08/2023 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Ken Carlson, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Marc Shorr, 608-4071 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Nancy Zandonella C. 21 To:Board of Supervisors From:Marc Shorr, Chief Information Officer Date:August 8, 2023 Contra Costa County Subject:Contract amendment with East Bay Regional Communications Systems Authority BACKGROUND: (CONT'D) system for public agencies within Alameda and Contra Costa Counties. At the request of the Executive Director of the EBRCS Authority, County will perform radio programming and maintenance services at the rate of $139 per hour, which may be adjusted each fiscal year, plus the cost of any materials and required equipment. County will invoice the EBRCS Authority each month that services are rendered. CONSEQUENCE OF NEGATIVE ACTION: If this is not approved, the department will not receive the revenue and the emergency communications systems for the participating agencies in the EBRCS Authority may be impacted. CHILDREN'S IMPACT STATEMENT: None. Provider Information:Due Date:9/15/2023 Payment Details: Year:2023 Collection #:2 Program/Payee Information:Banking Information: PP-GEMT Program Email:Payment Methods Accepted: AB1705@dhcs.ca.gov ACH or Wire Transfer Payment Instructions: IGT Non-Federal Share (NFS) Breakdown By DHCS Delivery System Managed Care (MC) MC NFS #2 $2,447,227.44 MC Admin Fee $0.00 Fee For Service (FFS) FFS NFS #2 $320,682.85 FFS Admin Fee $0.00 $2,767,910.29 PUBLIC PROVIDER GROUND EMERGENCY MEDICAL TRANSPORTATION (PP-GEMT) PROGRAM MANAGED CARE AND FEE FOR SERVICE — INVOICE Provider Name: Contra Costa County Total Amount Due: $2,767,910.29 Vendor Name:Bank Name: Total* IGT Transfer Amount: *Any differences are due to rounding. California Department of Health Care Services US Bank Please await Wire Request Memo for payment instructions Attention: Please review, sign, and submit the Intergovernmental Transfer (IGT) Certification by 9/1/2023 to AB1705@dhcs.ca.gov. IGT Certification forms are required to be submitted prior to each collection due date. Once the IGT Certification form is received, DHCS will send a Wire Request Memo providing payment details and instructions. Please do not send your IGT payment until you have received the Wire Request Memo as payment details are subject to change. DEPARTMENT OF HEALTH CARE SERVICES PUBLIC PROVIDER INTERGOVERNMENTAL TRANSFER PROGRAM FOR GROUND EMERGENCY MEDICAL TRANSPORTATION SERVICES CERTIFICATION FORM FOR STATE CALENDAR YEAR 2023 I, the undersigned, hereby declare and certify on behalf of ______________________ (the “Public Entity”) as follows: 1. As a public administrator, a public officer, or other public individual, I am duly au- thorized to make this certification. 2. The Public Entity elects to make this intergovernmental transfer (IGT) to the De- partment of Health Care Service (DHCS) as a voluntary contribution to the non- federal share of Medi-Cal expenditures for purposes of Assembly Bill 1705 (2019) pursuant to Sections 14105.94, 14105.945, 14129, 14129.3, and 14164 of the Wel- fare and Institutions (W&I) Code. All funds transferred pursuant to this certification qualify for federal financial participation (FFP) pursuant to Section 1903(w) of the Social Security Act and Title 42 of the Code of Federal Regulations, Section 433 Subpart B, and are not derived from impermissible sources such as recycled Med- icaid payments, federal money excluded from use as the non-federal share, im- permissible health care-related taxes, or non-bona fide provider-related donations. 3. Voluntary contributions attributable to the period of January 1, 2023, through De- cember 31, 2023, will be made via recurring transfers as indicated on the invoices provided to the Public Entity by DHCS. The Public Entity acknowledges that any transfers made pursuant to this certification during this time period are considered an elective IGT made pursuant to W &I Code sections 14105.945 and 14164, to be used by DHCS, subject to paragraph four herein, exclusively as the source for the non-federal share of ground emergency medical transport public provider supple- mental payments in both Medi-Cal fee-for-service payments and the portion of the risk-based capitation rate to Medi-Cal managed care health plans associated with reimbursement made in accordance with Section 14105.945, subdivision (h)(1) (hereafter, the AB 1705 Public Provider (PP) Ground Emergency Medical Trans- portation (GEMT) Intergovernmental Transfer (IGT) Program, or the PP-GEMT IGT Program), and DHCS costs associated with administering the PP-GEMT IGT Program. 4. DHCS may accept this voluntary contribution to the extent it is able to obtain FFP for the PP-GEMT IGT Program as permitted by federal law. In the event DHCS is unable to obtain FFP for the PP-GEMT IGT Program, or the full payments cannot otherwise be made to and retained by eligible public providers, and, therefore, all or a portion of the transferred amount cannot be used as the non -federal share of payments, DHCS will notify the Public Entity via e-mail and return the applicable portion of the unused IGT amount, no later than 90 days after such notification. 5. The Public Entity acknowledges that, in accordance with W&I Code section 14105.945, subdivision (h)(2), upon CMS approval, DHCS shall assess a ten per- cent (10%) fee on each transfer of public funds to the state to pay for health care DEPARTMENT OF HEALTH CARE SERVICES PUBLIC PROVIDER INTERGOVERNMENTAL TRANSFER PROGRAM FOR GROUND EMERGENCY MEDICAL TRANSPORTATION SERVICES CERTIFICATION FORM FOR STATE CALENDAR YEAR 2023 coverage and to reimburse DHCS its costs associated with administering the PP- GEMT IGT Program. 6. The Public Entity acknowledges that the IGT is to be used by DHCS for the filing of a claim with the federal government for federal funds and understands that any misrepresentation regarding the IGT may violate federal and state law. 7. The Public Entity acknowledges that all records of funds transferred are subject to review and audit upon DHCS’ request. The Public Entity will maintain docu- mentation supporting the allowable funding source of the IGTs. 8. Upon notice from the federal government of a disallowance or deferral related to this IGT, the Public Entity responsible for this IGT shall be the entity responsible for the federal portion of that expenditure. I hereby declare under penalty of perjury under the law of the United States that the fore- going is true and correct to the best of my knowledge. I further understand that the known filing of a false or fraudulent claim, or making false statements in support of a claim, may violate the Federal False Claims Act or other applicable statute and federal law and may be punishable thereunder. Executed on this ______ day of _________, 20XX at __________________, California. Signature of Authorized Person: __________________________________________ Name of Authorized Person: _____________________________________________ Title of Authorized Person: ______________________________________________ Name of Public Entity: _______________________________________________ NPI of Public Entity: _______________________________________________ Amount of IGT: $X.XX # # # RECOMMENDATION(S): APPROVE and AUTHORIZE the Auditor-Controller to issue a payment, on behalf of the Contra Costa County Fire Protection District, to the State of California Department of Health Care Services in an amount not to exceed $2,767,910.29 for the "PP-GEMT IGT" (Public Provider Ground Emergency Medical Transport Intergovernmental Transfer) for ambulance transports provided by the District during May 2023 through August 2023; and AUTHORIZE the Fire Chief, or designee, to execute and submit the required IGT Certification Form. FISCAL IMPACT: The payment to the State of California Department of Health Care Services (DHCS) will be offset by increased anticipated revenue as a result of this new supplemental Medi-Cal reimbursement program for public providers. As a result, the fiscal impact is positive for the District's ambulance transport program due to the significant number of Medi-Cal transports within the District's ambulance operating area. It is anticipated, net of all payments and fees paid to the DHCS, the District will receive $5 million to $7 million annually in additional supplemental reimbursements from this program. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/08/2023 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Ken Carlson, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Regina Rubier, Chief Admin Svcs (925) 941-3300 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 , County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 22 To:Contra Costa County Fire Protection District Board of Directors From:Lewis T. Broschard III, Chief, Contra Costa Fire Protection District Date:August 8, 2023 Contra Costa County Subject:PP-GEMT IGT Payment to California Department of Health Care Services for May through August 2023 BACKGROUND: In 2019, Assembly Bill 1705 (AB1705) was passed and certain sections of the California Welfare and Institutions Code, related to Medi-Cal, were amended and added. In accordance with the passage of the bill, the Department of Health Care Services (DHCS) developed the Public Provider Ground Emergency Medical Transport (PP-GEMT) Intergovernmental Transfer Program (IGT) program to provide increased reimbursements, by application of an add-on increase, to emergency medical transports provided by eligible public GEMT providers. The non-federal share collected will be used to provide this add-on increase to the fee-for-services (FFS) fee schedule rate for the affected emergency medical transport billing codes and a rating increment that will be applied to primary capitation rates for contracted Medi-Cal plans. The new legislation requires the non-federal share of any supplemental reimbursement provided under this program to be derived from voluntary intergovernmental transfers of local funds. Known to us as the “PP-GEMT IGT” program, this program will replace the current Quality Assurance Fee (QAF) and Ground Emergency Medical Transport (GEMT) Medi-Cal supplemental reimbursement programs. The bill requires eligible providers, including the Fire District, to receive an add-on increase to the associated Medi-Cal fee-for-service and managed care payments. The District has agreed to provide funding, along with all other public providers, to support the financial sustainability of the program for the non-federal share of the program. The District anticipates the need to provide intergovernmental transfers to the state of approximately $10 million annually, which is currently scheduled to be paid in three installments of approximately $2.8 million per payment for calendar year 2023. The District anticipates total revenue from the program and the revised Medi-Cal reimbursements to be approximately $25 million annually, according to estimates provided by the District’s contracted medical billing firm. After accounting for the intergovernmental transfers and the dissolution of the QAF and GEMT supplemental reimbursement programs, it is anticipated the District will realize a net increase in total revenue in the range of $5 million to $7 million annually from the PP-GEMT IGT program. The District received the attached invoice from DHCS on August 1, 2023. The invoice is for the period May through August of 2023 in the amount of $2,767,910.29. The IGT Certification form must be executed and submitted to the DHCS no later than September 1, 2023. CONSEQUENCE OF NEGATIVE ACTION: If this payment is not made the State may withhold supplemental provider payments for ambulance services provided to Medi-Cal recipients. ATTACHMENTS IGT Certification Invoice RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with Summit Building Services, Inc., in an amount not to exceed $625,000 to provide custodial services at Community Services Bureaus facilities, for the period August 1, 2023 to July 31, 2024. FISCAL IMPACT: This contract is funded through Community Services Bureau facility budget (76% State, 24% Federal). This is budgeted in FY 23/24 and will be budgeted in FY 24/25. BACKGROUND: Summit Building Services, Inc., has been providing custodial services to several Community Services Bureau (CSB) owned sites for ten (10) years. Services provided were formally through the contract agreement with the Public Works Department. These locations are remote sites either outside of the normal routes used by County custodial staff, or sites requiring night work. Public Works Custodial Services no longer has the ability to manage or oversee employees under these parameters. This requested Board approval is for the continuation services to be contracted under Employment Human Services Department and has no impact on the current County custodial staff. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/08/2023 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Ken Carlson, District IV Supervisor Federal D. Glover, District V Supervisor Contact: CSB (925) 681-6389 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 23 To:Board of Supervisors From:Marla Stuart, Employment and Human Services Director Date:August 8, 2023 Contra Costa County Subject:Contract with Summit Building Services, Inc. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, custodial services with Summit Building Services, Inc. will be discontinued and Community Services Bureau facilities will not have the appropriate custodial work mandated by Office of Head Start, California Department of Education and California Department of Social Services. CHILDREN'S IMPACT STATEMENT: The Employment and Human Services Department Community Services Bureau supports three of Contra Costa County’s community outcomes - Outcome 1: Children Ready for and Succeeding in School, Outcome 3: Families that are Economically Self-sufficient, and Outcome 4: Families that are Safe, Stable, and Nurturing. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract Amendment Agreement #23-567-5 with ImageTrend LLC, a limited liability company, effective September 1, 2023, to amend Contract #23-567-4, to increase the payment limit by $47,056 from $190,000 to a new payment limit of $237,056, with no change in the original term of July 1, 2022 through June 30, 2025. FISCAL IMPACT: Approval of this amendment will result in additional annual expenditures of up to $47,056 and will be funded as budgeted by the department in FY 2022-25, by 100% Measure H Funds. (Rate increase) BACKGROUND: This Contract meets the social needs of the County by providing Emergency Medical Services (EMS) license management services. Contra Costa Health Services (CCHS) EMS Division has been contracting with ImageTrend, LLC (formerly ImageTrend, Inc) for the provision of its EMS license management Software as a Service, including annual licensing, hosting, and support since (at least) 2015. Since the execution of Software and Services Agreement #23-567-4 in July 2022, CCHS’ EMS division realized additional staff training and support services were needed to support daily work. The additional funding provided under this amendment will allow the division to receive regular assessment and training services to improve current EMS license management. Approval of Contract Amendment Agreement #23-567-5 will allow the contractor to provide additional services through June 30, 2025. CONSEQUENCE OF NEGATIVE ACTION: If this amendment is not approved, contractor’s training and assessment services to better manage EMS licensing will conclude, which may affect the division's compliance with regulatory bodies and ultimately harm patient care. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/08/2023 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Ken Carlson, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Marshall Bennett, 925-608-5454 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 24 To:Board of Supervisors From:Anna Roth, Health Services Director Date:August 8, 2023 Contra Costa County Subject:Amendment #23-567-5 with ImageTrend LLC RECOMMENDATION(S): APPROVE and AUTHORIZE the Conservation and Development Director or designee to execute, on behalf of the County and the Contra Costa County Water Agency, a contract amendment with Exponent, Inc., to extend the term from December 31, 2023 through December 31, 2024 and increase the payment limit by $50,000 to a new payment limit of $100,000 to provide water resources consulting connected with the State of California’s Delta Conveyance Project. FISCAL IMPACT: The $50,000 increase in cost will be funded by the Contra Costa County Water Agency. Pursuant to the executed Reimbursement Agreement between Contra Costa and Solano Counties, Solano will reimburse one half of Exponent’s charges, up to $25,000. BACKGROUND: The Department of Conservation and Development currently has a contract with Exponent, Inc. for the services of Susan Paulsen, Ph.D, PE, who has provided expert scientific review on the draft environmental impact report for the State of California’s Delta Conveyance Project (DCP). Dr. Paulsen has prepared the County and Water Agency's "Technical Comments on the Delta Conveyance Project and Associated Draft Environmental Impact Report, Exhibit C" that was submitted to the State prior to the public comment deadline. Continuing to utilize Dr. Paulsen's extensive knowledge of California water supply issues, including expertise in hydraulics, water quality and water quality modeling specific to the Sacramento San Joaquin Delta for the upcoming Water Right Change Petition hearing before the California State Water Resources Control Board on the DCP, will serve the County’s interests in protecting water quality in the west Delta. CONSEQUENCE OF NEGATIVE ACTION: Failure to approve the contract leaves the County without critical expertise in water resources during the next phase of review of the Delta Conveyance Project. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/08/2023 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Ken Carlson, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Ryan Hernandez, 925-655-2919 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 25 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:August 8, 2023 Contra Costa County Subject:Contract Amendment with Exponent for Services of Dr. Susan Paulsen, Water Resources Consultant RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #77-255-2 with Suncrest Hospice San Jose, LLC, a limited liability company, in an amount not to exceed $900,000, to provide hospice services for Contra Costa Health Plan (CCHP) members, for the period December 1, 2023 through November 30, 2026. FISCAL IMPACT: Approval of this contract will result in contractual service expenditures of up to $900,000 over a three year period and will be funded 100% by CCHP Enterprise Fund II revenues. (No rate increase) BACKGROUND: CCHP has an obligation to provide certain specialized hospice services according to the terms of their Individual and Group Health Plan membership contracts with the county. Contractor has been a CCHP Network Provider since December 1, 2019. On November 3, 2020, the Board of Supervisors approved Contract #77-255-1 with Suncrest Hospice San Jose, LLC in an amount not to exceed $900,000 for the provision of hospice services for CCHP members for the period December 1, 2020 through November 30, 2023. Approval of Contract #77-255-2 will allow the contractor to continue providing hospice services to CCHP members through November 30, 2026. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, certain specialized hospice health care services for CCHP members will not be provided by this contractor, which may delay services to CCHP members. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/08/2023 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Ken Carlson, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sharron Mackey, 925-313-6104 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: S Cordova, C Viscarra C. 26 To:Board of Supervisors From:Anna Roth, Health Services Director Date:August 8, 2023 Contra Costa County Subject:Contract #77-255-2 with Suncrest Hospice San Jose, LLC Form L-9 (Page 1 of 2) Contra Costa County CONTRACT AMENDMENT/EXTENSION Number: F47156 Standard Form L-9 AGREEMENT Fund/Org: Revised 2014 (Purchase of Services – Long Form) Account: Other: 1. Identification of Contract to be Extended. Number: F47156 Effective Date: June 1, 2021 Department: Pubic Works Subject: On-Call Appraisal Services 2. Parties. The County of Contra Costa, California (County), for its Department named above, and the following named Contractor mutually agree and promise as follows: Contractor: Larson Valuation LLC Capacity: California Limited Liability Company Address: 231 Market Place, No. 534, San Ramon, CA 94583 3. Amendment Date. The effective date of this Amendment/Extension Agreement is July 1, 2023. 4. Amendment Specifications. The Contract identified above is hereby amended as set forth in the “Amendment Specifications” attached hereto which are incorporated herein by reference. 5. Extension of Term. The termination date of the above described contract is hereby extended from May 31, 2024 to a new termination date of May 31, 2026 , unless sooner terminated as provided in said contract. 6. Payment Limit Increase. The payment limit of the above described Contract is hereby increased by $ 375,000.00 , from $ 199,000.00 to a new total Contract Payment Limit of $ 574,000.00 . Form L-9 (Page 2 of 2) Contra Costa County CONTRACT AMENDMENT/EXTENSION Number: Standard Form L-9 AGREEMENT Fund/Org: Revised 2014 (Purchase of Services – Long Form) Account: Other: 7. Signatures. These signatures attest the parties’ agreement hereto: COUNTY OF CONTRA COSTA, CALIFORNIA BOARD OF SUPERVISORS By: ___________________________________________ Chair/Designee ATTEST: Clerk of the Board of Supervisors By: ___________________________________________ Deputy CONTRACTOR Signature A Name of business entity: Larson Valuation LLC, a California Limited Liability Company By: ___________________________________________ (Signature of individual or officer) ___________________________________________ (Print name and title A, if applicable) Signature B Name of business entity: Larson Valuation LLC, a California Limited Liability Company By: ___________________________________________ (Signature of individual or officer) ___________________________________________ (Print name and title B, if applicable. Note to Contractor: For corporations (profit or nonprofit) and limited liability companies, the contract must be signed by two officers. Signature A must be that of the chairman of the board, president, or vice-president; and Signature B must be that of the secretary, any assistant secretary, chief financial officer or any assistant treasurer (Civil Code Section 1190 and Corporations Code Section 313). All signatures must be acknowledged as set forth on F orm L-2. Form L-2 (Page 1 of 1) Contra Costa County ACKNOWLEDGMENT/APPROVALS Number: Standard Form L-2 (Purchase of Services – Long Form) Revised 2014.2 ACKNOWLEDGMENT STATE OF CALIFORNIA ) ) COUNTY OF CONTRA COSTA ) On _____________________________ (Date), before me, (Name and Title of the Officer), personally appeared, , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS MY HAND AND OFFICIAL SEAL. Signature of Notary Public Place Seal Above ACKNOWLEDGMENT (by Corporation, Partnership, or Individual) (Civil Code §1189) APPROVALS RECOMMENDED BY DEPARTMENT FORM APPROVED BY COUNTY COUNSEL By: _____________________________ By: _____________________________ Designee Deputy County Counsel APPROVED: COUNTY ADMINISTRATOR By: _____________________________ Designee A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with Larson Valuation LLC, effective August 8, 2023, to increase the payment limit by $375,000 to a new payment limit of $574,000 and extend the term of the contract through May 31, 2026, for continued on-call appraisal services, Countywide. FISCAL IMPACT: Task Orders issued under this contract are funded directly from various County Departments requesting Real Estate services. (100% User Departments) BACKGROUND: The original contract with Smith & Associates, Inc., was executed in June 2021, to provide on-call appraisal services. Effective September 1, 2022, Contract F47156 was assigned to Larson Valuation LLC. The amendment is needed to extend the term and increase the payment limit of the Larson Valuation LLC contract in order to provide the necessary services required to maintain service delivery levels and meet anticipated project deadlines. Additionally, the amendment is necessary to support current contract assignments that include Federal Interest Property Appraisals (necessary for various grant opportunities) and Prospective Mental Health project property appraisals. CONSEQUENCE OF NEGATIVE ACTION: Without Board approval, these services would not be provided by this contractor, which could result in projects being delayed. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/08/2023 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Ken Carlson, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jessica Dillingham, (925) 957-2453 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 27 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:August 8, 2023 Contra Costa County Subject:Contract Amendment with Larson Valuation LLC ATTACHMENTS Approvals and Acknowledgements Contract Amendment/Extension Agreement RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract amendment with Planet Technologies, Inc. to extend the term from August 1, 2023 to December 31, 2023, with no change to the payment limit of $328,000 to upgrade the department-wide communication system known as STARS (Shared Text Automated Retrieval System). FISCAL IMPACT: This contract is funded with 6% County, 59% Federal, 35% State revenues, all of which is already budgeted in FY 2023-2024. BACKGROUND: The Employment and Human Services Department (EHSD) executed a contract with Planet Technologies on August 1, 2021, in the amount of $99,000, to upgrade its department-wide communications system STARS (Shared Text Automated Retrieval System). On May 3, 2022 (C.21), the Board of Supervisors (BOS) approved a contract amendment and extension, to add to the scope of work, and to increase the payment limit by $215,000 to a new total $314,000. The increase in payment limit should have been in the amount of $229,000 and the new payment limit of the contract amendment/extension thus should be $328,000. The correction was made via a contract amendment approved by the board on April 4, 2023 (C.71). The performance requirements described in the original contract amendment remained the same. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/08/2023 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Ken Carlson, District IV Supervisor Federal D. Glover, District V Supervisor Contact: C. Youngblood (925) 608-4964 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 28 To:Board of Supervisors From:Marla Stuart, Employment and Human Services Director Date:August 8, 2023 Contra Costa County Subject:Approve Planet Technologies, Inc. contract extension BACKGROUND: (CONT'D) This board order is to approve a contract extension to December 31, 2023 in order to provide the time necessary to complete this project. There is no change to the scope of work or payment limit. CONSEQUENCE OF NEGATIVE ACTION: The department will be unable to go forward with the communication system upgrade which will have a negative impact to serving our clients. RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Public Works Director, an amendment to the purchase order with Southland Envelope (Purchase Order No. 024245), to increase the payment limit by $150,000 to a new payment limit of $349,990 and extend the term through June 30, 2024, for miscellaneous envelopes as needed by Contra Costa County Print and Mail Services, Countywide. FISCAL IMPACT: The cost of envelopes is initially charged to the General Fund but recovered through charges to the County Departments. (100% User Departments) BACKGROUND: All envelope products are purchased in volume and are used by the Print and Mail Services division for printing requests received from County departments. The cost of the envelopes is charged back to the departments. This allows the County to purchase in bulk and save money. Southland Envelope is a long-established vendor that was selected because of their quality, pricing and service. They manufacture a variety of envelopes used by County departments. Southland Envelope provides the necessary products in a timely manner enabling Print and Mail Services to meet the needs of the departments. Many print orders from County Departments are rush jobs and Southland Envelope delivers next day on most orders while offering competitive pricing. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/08/2023 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Ken Carlson, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Dale Morseman (925) 655-4501 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 29 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:August 8, 2023 Contra Costa County Subject:Purchase Order Amendment with Southland Envelope CONSEQUENCE OF NEGATIVE ACTION: If this purchase order is not approved, cost for envelopes may increase. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute Contract #76-675-5, containing mutual indemnification, with University of California San Francisco (dba UCSF Medical Center), a government agency, in an amount not to exceed $25,000, to provide laboratory testing services for Contra Costa Regional Medical Center (CCRMC) and Contra Costa Health Centers for the period August 1, 2023 through July 31, 2024. FISCAL IMPACT: Approval of this contract will result in annual expenditures of up to $25,000 and funded 100% by Hospital Enterprise Fund I revenues. (Rate increase) BACKGROUND: CCRMC and Contra Costa Health Centers have an obligation to provide medical laboratory testing services for patients. Therefore, when specialized patient specimen testing is required for patient care and when the required testing equipment is not available at county facilities, the county contracts with outside laboratory testing services to provide specialized testing services. Contractor has been providing laboratory testing services since 2017 formerly under a purchase order with CCRMC. On August 16, 2022, the Board of Supervisors approved Contract #76-675-4, with University of California, San Francisco (dba UCSF Medical Center), in the amount of $25,000 for the provision of specialized laboratory testing services at CCRMC and Contra Costa Health Centers for the period from August 1, 2022 through July 31, 2023. Approval of Contract #76-675-5 will allow the contractor to continue providing specialized laboratory testing services at CCRMC and Contra Costa Health Centers through July 31, 2024. This contract contains mutual indemnification. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, patients requiring outside laboratory testing services at CCRMC and Contra Costa Health Centers will not have access to contractor’s services. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/08/2023 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Ken Carlson, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jaspreet Benepal, 925-370-5741 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: L Walker, M Parkinen C. 30 To:Board of Supervisors From:Anna Roth, Health Services Director Date:August 8, 2023 Contra Costa County Subject:Contract #76-675-5 with University of California San Francisco (dba UCSF Medical Center) RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #77-308-1 with Shield-California Health Care Center, Inc., a corporation, in an amount not to exceed $7,500,000, to provide Durable Medical Equipment (DME) services and enteral nutritional supplies to Contra Costa Health Plan (CCHP) members for the period November 1, 2023 through October 31, 2026. FISCAL IMPACT: Approval of this contract will result in contractual service expenditures of $7,500,000 over a three-year period and will be funded 100% by CCHP Enterprise Fund II revenues. (No rate increase) BACKGROUND: CCHP has an obligation to provide certain specialized DME services and supplies for its members under the terms of their Individual and Group Health Plan membership contracts with the county. This contractor has been a CCHP Network Provider providing DME services and enteral nutritional supplies since October 2020. On October 20, 2020, the Board of Supervisors approved Contract #77-308 with Shield-California Health Care Center, Inc., in an amount of $6,000,000, to provide DME services and enteral nutritional supplies to Contra Costa Health Plan (CCHP) members, for the period November 1, 2020 through October 31, 2023. Approval of Contract #77-308-1 will allow the contractor to continue providing DME services and enteral nutritional supplies for CCHP members for the period November 1, 2023 through October 31, 2026. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, certain durable medical equipment services and enteral nutritional supplies for CCHP members under the terms of their Individual and Group Health Plan membership contract with the County will not be provided by this contractor and may cause delay in services to members. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/08/2023 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Ken Carlson, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sharron Mackey, 925-313-6104 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: S Cordova, C Viscarra C. 31 To:Board of Supervisors From:Anna Roth, Health Services Director Date:August 8, 2023 Contra Costa County Subject:Contract #77-308-1 with Shield-California Health Care Center, Inc. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #27-594-10, with Steven A. Harrison, M.D., A Professional Corporation, in an amount not to exceed $1,125,000, to provide ophthalmology services to Contra Costa Health Plan (CCHP) members for the period from December 1, 2023 through November 30, 2026. FISCAL IMPACT: Approval of this contract will result in contractual service expenditures of up to $1,125,000 over a three-year period and will be funded 100% by CCHP Enterprise Fund II. (No rate increase) BACKGROUND: CCHP has an obligation to provide certain specialized ophthalmology services according to the terms of their Individual and Group Health Plan membership contracts with the county. Contractor has been a CCHP Network Provider since December 1, 2004. On October 13, 2020, the Board of Supervisors approved Contract #27-594-9, with Steven A. Harrison, M.D., A Professional Corporation, in an amount not to exceed $1,125,000, for the provision of ophthalmology services to CCHP members, for the period from December 1, 2020 through November 30, 2023. Approval of Contract #27-594-10 will allow the contractor to continue providing ophthalmology services for CCHP members through November 30, 2026. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, certain specialty ophthalmology services for CCHP members under the terms of their Individual and Group Health Plan membership contracts with the county will not be provided by the contractor which may delay services to CCHP members. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/08/2023 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Ken Carlson, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sharron Mackey 925-313-6104 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: S Cordova, C Viscarra C. 32 To:Board of Supervisors From:Anna Roth, Health Services Director Date:August 8, 2023 Contra Costa County Subject:Contract #27-594-10 with Steven A. Harrison, M.D., A Professional Corporation RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute, on behalf of the County, Participation Agreement #74-672 with California Mental Health Services Authority (CalMHSA), a government agency, to pay an amount not to exceed $398,419 to participate in the Psychiatric Inpatient Concurrent Review (PICR) project, for the period August 1, 2023 through December 31, 2024. FISCAL IMPACT: Approval of this contract will result in contractual service expenditures of up to $398,419 and will be funded 100% by Mental Health Realignment funds. BACKGROUND: The PICR project is being administered by CalMHSA on behalf of Participants with the primary purpose of conducting concurrent review and authorization for all psychiatric inpatient hospital and psychiatric health facility services on behalf of participating California County Mental Health Plans (“MHPs”). By utilizing a technology-assisted concurrent review process the contractor will ensure a consistent and efficient review process across participating counties and will support MHP compliance with California Department of Health Care Services (DHCS) Behavioral Health Information Notice (BHIN) 19-026 and 22-017, and the Parity in Mental Health and Substance Use Disorder Services Final Rule (Parity Rule; Tittle 42 of the CFR, part 438.910). Under Contract #74-672, the contractor will act as the fiscal and administrative agent for the Statewide PICR project, to manage funds received consistent with the requirements of any applicable laws, regulations, guidelines and/or contractual obligations, and contract with subject matter experts to support the goals and efforts of the Statewide PICR in an amount not to exceed $398,419, for the period August 1, 2023 through December 31, 2024. CONSEQUENCE OF NEGATIVE ACTION: If this participation agreement is not approved, Contra Costa County will not have access to contractor’s services to allow the county’s participation in the PICR project. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/08/2023 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Ken Carlson, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Suzanne Tavano, Ph.D., 925-957-5169 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: L Walker, M Parkinen C. 33 To:Board of Supervisors From:Anna Roth, Health Services Director Date:August 8, 2023 Contra Costa County Subject:Participation Agreement #74-672 with California Mental Health Services Authority RECOMMENDATION(S): APPROVE and AUTHORIZE the Animal Services Director, or designee, to execute a contract amendment with Dr. Anthony Wong, DVM, increasing the payment limit by $105,000 to a new payment limit of $200,000, and extending the term through June 30, 2024, for continued shelter veterinarian services. FISCAL IMPACT: Projected FY 2023-24 contract costs are $105,000. (100% General Fund). BACKGROUND: The Animal Services Department's Shelter Medicine Support is responsible for providing all of the Animal Services Department's general veterinarian medical care, after-hours urgent care, and emergency care, as well as spay and neuter services for both public and shelter animals. The proposed contract amendment with Dr. Wong will add $105,000 to the payment limit to provide additional medical services through June 30, 2024, necessitated by higher live release rates for healthy and adoptable animals. The contract with Dr. Wong contains modified insurance language. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/08/2023 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Ken Carlson, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Kara Galindo, 925-608-8413 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 34 To:Board of Supervisors From:Beth Ward, Animal Services Director Date:August 8, 2023 Contra Costa County Subject:Contract Amendment to Wong DVM Contract CONSEQUENCE OF NEGATIVE ACTION: Failure to approve this amendment will result in the loss of critically required medical services for public spay and neuter services and healthy and adoptable shelter animals. CHILDREN'S IMPACT STATEMENT: No impact. RECOMMENDATION(S): APPROVE and AUTHORIZE the Animal Services Director, or designee, to execute a contract amendment with Dr. Marcia Patchett, DVM, increasing the payment limit by $150,000 to a new payment limit of $245,000, and extending the term through June 30, 2024, for continued shelter veterinarian services. FISCAL IMPACT: Projected FY 2023-24 contract costs are $150,000. (100% General Fund) BACKGROUND: The Animal Services Department's Shelter Medicine Support is responsible for providing all of the Department's general veterinarian medical care, after-hours urgent care, and emergency care, as well as spay and neuter services for both public and shelter animals. The proposed amendment with Dr. Patchett will add $150,000 to the payment limit to provide additional medical services through June 30, 2024, necessitated by higher live release rates for healthy and adoptable animals. The contract with Dr. Patchett contains modified insurance language. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/08/2023 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Ken Carlson, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Kara Galindo, 925-608-8413 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 35 To:Board of Supervisors From:Beth Ward, Animal Services Director Date:August 8, 2023 Contra Costa County Subject:Contract Amendment to Dr. Patchett DVM Contract CONSEQUENCE OF NEGATIVE ACTION: Failure to approve this amendment will result in the loss of critical public spay and neuter services and impact healthy and adoptable shelter animals. CHILDREN'S IMPACT STATEMENT: No impact. RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Health Services Director, an amendment to purchase order #24742 with Linde Gas & Equipment Inc., to increase the payment limit by $135,000 to a new payment limit of $332,572 for the purchase of cylinder gas for the Contra Costa Regional Medical Center (CCRMC) and Contra Costa Health Centers with no change in the original term of September 1, 2019 through August 31, 2024. FISCAL IMPACT: Approval of this action will result in additional expenditures of up to $135,000 over the remaining year of the established purchase order and will be funded by Hospital Enterprise Fund I revenues. BACKGROUND: CCRMC and related Health Centers require oxygen, compressed medical air, nitrogen, and carbon dioxide to sustain operations. Cylinder gas costs are negotiated annually between Linde Gas & Equipment, Inc. and the County Purchasing Department. Effective September 1, 2023, it is anticipated that approximately $135,000 will be spent on cylinder gases for the period of September 1, 2023 through August 31, 2024. Approval of this amendment will allow Linde Gas & Equipment, LLC to continue to provide the required cylinder gases without interruption in service to CCRMC and the related Health Centers throughout the county. CONSEQUENCE OF NEGATIVE ACTION: If this purchase order amendment is not approved, the CCRMC and its Health Centers will not be able to purchase the required gases needed to provide basic medical care, directly affecting patient care. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/08/2023 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Ken Carlson, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Karin Stryker, (925) 370-5141 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 36 To:Board of Supervisors From:Anna Roth, Health Services Director Date:August 8, 2023 Contra Costa County Subject:Amendment to Purchase Order with Linde Gas & Equipment Inc. (Cylinder Gas) ATTACHMENTS RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Health Services Director, an amendment to purchase order #25135 with Linde Gas & Equipment Inc., to increase the payment limit by $42,838 to a new payment limit of $225,001 for the purchase of bulk medical oxygen for the Contra Costa Regional Medical Center (CCRMC) and Contra Costa Health Centers with no change in the original term of September 1, 2020 through August 31, 2025. FISCAL IMPACT: Approval of this action will result in additional expenditures of up to $42,838 over the remaining two-year period and will be funded by Hospital Enterprise Fund I revenues. BACKGROUND: CCRMC and related Health Centers require oxygen, compressed medical air, nitrogen, and carbon dioxide to sustain operations. Bulk medical gas costs are negotiated annually between Linde Gas & Equipment, Inc. and the County Purchasing Department. Approval of this amendment will allow Linde Gas & Equipment Inc. to continue to provide the required bulk medical gases without interruption in service to CCRMC and the related Health Centers throughout the County. CONSEQUENCE OF NEGATIVE ACTION: If this purchase order amendment is not approved, CCRMC and its Health Centers, will not be able to purchase the required bulk gases to provide basic medical care, directly affecting patient care. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/08/2023 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Ken Carlson, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Karin Stryker, (925) 370-5141 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 37 To:Board of Supervisors From:Anna Roth, Health Services Director Date:August 8, 2023 Contra Costa County Subject:Amendment to Purchase Order with Linde Gas & Equipment Inc. (Bulk Medical Gas) ATTACHMENTS RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #74-446-13 with Neil Sachs, M.D., an individual, in an amount not to exceed $241,613, to provide outpatient psychiatric care services to mentally ill older adults in West Contra Costa County, for the period October 1, 2023 through September 30, 2024. FISCAL IMPACT: Approval of this contract will result in annual expenditures of up to $241,613 and will be funded as budgeted 100% by Mental Health Realignment funds. (No rate increase) BACKGROUND: The Behavioral Health Division has been contracting with Neil Sachs, M.D., since October 1, 2012 to provide outpatient psychiatric care to mentally ill adults in West Contra Costa County. On August 16, 2022, the Board of Supervisors approved Contract #74-446-12 with Neil Sachs, M.D., in an amount not to exceed $296,525, for the provision of outpatient psychiatric care services to mentally ill adults in West Costa County for the period October 1, 2022 through September 30, 2023. Approval of Contract #74-446-13 will allow this contractor to continue providing psychiatric care services through September 30, 2024. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, the County’s clients will not have access to this contractor’s psychiatric care services. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/08/2023 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Ken Carlson, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Suzanne Tavano, Ph.D, 925-957-5201 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: S Cordova, C Viscarra C. 38 To:Board of Supervisors From:Anna Roth, Health Services Director Date:August 8, 2023 Contra Costa County Subject:Contract #74-446-13 with Neil Sachs, M.D. RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Health Services Director, a purchase order with Sleep and Brain Inc., in an amount not to exceed $507,400 for the purchase of home sleep study devices for Contra Costa Regional Medical Center (CCRMC) and Health Centers for the period from October 1, 2023 through September 30, 2024. FISCAL IMPACT: Approval of this purchase order will result in expenditures of up to $507,400 and will be funded by Hospital Enterprise Fund I revenues. BACKGROUND: CCRMC and Health Centers use home sleep study devices to assist providers in diagnosing and treating sleep-related disorders to minimize the exacerbation of Chronic Heart Failure, Chronic Obstructive Pulmonary Disease, Obstructive Sleep Apnea, and Obesity Hypoventilation Syndrome. Sleep and Brain Inc. will supply both the WatchPAT One and WatchPAT 300 devices for home sleep studies for the Cardiopulmonary Department. These devices offer an innovative testing method that is more accurate and comfortable for patients. The WatchPAT One device is single-use and disposable, unlike the current tests used, which makes for lower infection control issues. Approval of this purchase order will allow CCRMC and Health Centers to purchase both the WatchPAT One and WatchPAT 300 home sleep study devices for the Cardiopulmonary Department through September 30, 2024. CONSEQUENCE OF NEGATIVE ACTION: If this purchase order is not approved, CCRMC and Health Centers will be unable to purchase the home sleep study devices needed for diagnosing sleep-related disorders, directly affecting patient care. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/08/2023 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Ken Carlson, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Karin Stryker, (925) 370-5141 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 39 To:Board of Supervisors From:Anna Roth, Health Services Director Date:August 8, 2023 Contra Costa County Subject:Purchase Order with Sleep and Brain Inc. ATTACHMENTS RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract Amendment/Extension Agreement #77-389-1 with Symphony Performance Health, Inc., a corporation, effective May 1, 2023, to amend Contract #77-389, to increase the payment limit by $25,000, from $25,000 to a new payment limit of $50,000, and extend the term from August 15, 2023 to August 15, 2025. FISCAL IMPACT: Approval of this contract will result in additional annual expenditure of up to $25,000 and will be funded as budgeted by the department in FY 2023-25, 100% by Contra Costa Health Plan Enterprise Fund II. (Additional Services) BACKGROUND: This contract meets the needs of Contra Costa Health Plan (CCHP) by administering provider satisfaction surveys. CCHP must conduct these surveys as per contractual obligations under its contracts with the Department of Health Care Services and the Department of Managed Health Care. To help meet these obligations, Symphony Performance Health (SPH) will administer its proprietary provider satisfaction surveys to CCHP’s contracted provider network. Under contract #77-389, SPH shall grant CCHP a subscription to its NexusTM Portal, a proprietary web application accessible via an internet web browser to allow CCHP to receive reports and analyze surveys completed by survey participants. The results measure Physician and Practice Manager Satisfaction with CCHP, identify factors impacting physician satisfaction and loyalty, provide an opportunity to compare overall physician satisfaction with other plans and employ methods to improve physician response rates. This information is critical for retention of the provider network, providing data to use for health plan improvement initiatives, and increasing Healthcare Effectiveness Data and Information Set (HEDIS) scores. SPH was chosen by CCHP as a sole source provider and recommended by the Association of Community Affiliated Plans, of which CCHP is a member. This contract includes mutual indemnification obligating county to indemnify Contractor against third-party claims that arise out of the County's gross negligence or willful misconduct in performing the contract. The contract limits Contractor's’s liability under the contract to the amount paid by County during a twelve (12) month period preceding any claim. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/08/2023 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Ken Carlson, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sharron Mackey, 925-313-6104 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: K Cyr, A Forsythe C. 40 To:Board of Supervisors From:Anna Roth, Health Services Director Date:August 8, 2023 Contra Costa County Subject:Amendment/Extension Amendment Contract #77-389-1 with Symphony Performance Health, Inc. BACKGROUND: (CONT'D) On August 16, 2022 the Board of Supervisors approved Contract #77-389 with Symphony Performance Health, Inc., in the amount not to exceed $25,000 to administer its proprietary provider satisfaction surveys to CCHP’s contracted provider network for the period August 16, 2022 through August 15, 2023. This contract included mutual indemnification. Approval of Amendment/Extension Agreement #77-389-1, will allow the contractor to continue administering its proprietary provider satisfaction surveys to CCHP’s contracted provider network with an amended scope of services including rescaled custom questions, segmentation of provider types, install “Email Blast” and extend the term through August 15, 2025. This Amendment/Extension was delayed due to the division working with County Counsel on extensive amendment language revisions. CONSEQUENCE OF NEGATIVE ACTION: If this amendment/extension agreement is not approved, revisions requested by the county will not be included in the proprietary provider satisfaction surveys to CCHP’s contracted provider network. ATTACHMENTS RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #77-620 with Lifesavers Transportation LLC, a limited liability company, in an amount not to exceed $300,000, to provide to provide non-emergency medical transportation services for Contra Costa Health Plan (CCHP) Medi-Cal Members, for the period from August 1, 2023 through July 31, 2025. FISCAL IMPACT: Approval of this contract will result in contractual service expenditures of up to $300,000 over a 2-year period and will be funded 100% by CCHP Enterprise Fund II revenues. BACKGROUND: CCHP has an obligation to provide certain non-emergency medical transportation services for its members under the terms of their Individual and Group Health Plan membership contracts with the county. This is a new contractor who will be part of the CCHP Provider Network providing non-emergency medical transportation services starting August 1, 2023. Under new Contract #77-620, contractor will provide non-emergency medical transportation services for CCHP Medi-Cal members for the period August 1, 2023 through July 31, 2025. CONSEQUENCE OF NEGATIVE ACTION: If this new contract is not approved, certain non-emergency medical transportation services for CCHP members under the terms of their Individual and Group Health Plan membership contracts with the county will not be provided and services may be delayed. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/08/2023 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Ken Carlson, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sharron A. Mackey, 925-313-6104 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Noel Garcia, Laura Bright C. 41 To:Board of Supervisors From:Anna Roth, Health Services Director Date:August 8, 2023 Contra Costa County Subject:Contract #77-620 with Lifesavers Transportation LLC RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #77-621 with Building Therapies LLC, a limited liability company, in an amount not to exceed $300,000, to provide Behavioral Health Treatment (BHT) – Applied Behavioral Analysis (ABA) services for Contra Costa Health Plan (CCHP) members and county recipients for the period August 1, 2023 through July 31, 2025. FISCAL IMPACT: Approval of this contract will result in contractual service expenditures of up to $300,000 over a 2-year period and will be funded 100% by CCHP Enterprise Fund II revenues. BACKGROUND: CCHP has an obligation to provide certain specialized BHT-ABA health care services including, but not limited to; treatment plans to improve the functioning of CCHP members with pervasive development disorder or autism under the terms of their Individual and Group Health Plan membership contracts with the county. This is a new contractor who will be part of the CCHP Provider Network providing BHT-ABA services starting August 1, 2023. Under new Contract #77-621, this contractor will provide BHT-ABA services for CCHP members and county recipients for the period August 1, 2023 through July 31, 2025. CONSEQUENCE OF NEGATIVE ACTION: If this new contract is not approved certain specialized behavioral health treatment -applied behavioral analysis services for CCHP members under the terms of their Individual and Group Health Plan membership contracts with the county will not be provided and services may be delayed. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/08/2023 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Ken Carlson, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sharron A. Mackey, 925-313-6104 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Noel Garcia, Laura Bright C. 42 To:Board of Supervisors From:Anna Roth, Health Services Director Date:August 8, 2023 Contra Costa County Subject:Contract #77-621 with Building Therapies LLC RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #77-622 with Eagle Ambulance, a corporation, in an amount not to exceed $300,000 to provide non-emergency medical transportation services for Contra Costa Health Plan (CCHP) Medi-Cal members for the period August 1, 2023 through July 31, 2025. FISCAL IMPACT: Approval of this contract will result in contractual service expenditures of up to $300,000 over a two-year period and will be funded 100% by CCHP Enterprise Fund II revenues. BACKGROUND: CCHP has an obligation to provide certain non-emergency medical transportation services for its members under the terms of their Individual and Group Health Plan membership contracts with the county. This is a new contractor who will be part of the CCHP Provider Network providing non-emergency medical transportation services starting August 1, 2023. Under new Contract #77-622, this contractor will provide non-emergency medical transportation services for CCHP Medi-Cal members for the period August 1, 2023 through July 31, 2025. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, certain on-emergency medical transportation services for CCHP members under the terms of their Individual and Group Health Plan membership contracts with the county will not be provided and services may be delayed. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/08/2023 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Ken Carlson, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sharron A. Mackey, 925-313-6104 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Noel Garcia, Laura Bright C. 43 To:Board of Supervisors From:Anna Roth, Health Services Director Date:August 8, 2023 Contra Costa County Subject:Contract #77-622 with Eagle Ambulance RECOMMENDATION(S): APPROVE and AUTHORIZE the Auditor-Controller, or designee, to pay an amount not to exceed $49,912 to Rincon Consultants, Inc. for consulting services rendered to the Department of Conservation and Development during the period April 1, 2023 to July 31, 2023 related to the feasibility study for sequestering carbon in the different land uses in Contra Costa County. FISCAL IMPACT: Approval of this action will result in a one-time expenditure in an amount not to exceed $49,912 and will be funded with 100% General Fund revenues. Sufficient budget exists in General Funds previously allocated to Sustainability work to cover the cost. BACKGROUND: In April 2021, Contra Costa County accepted a $250,000 Sustainable Agricultural Lands Conservation grant from the California Department of Conservation (“State”) to conduct a feasibility study of strategies for sequestering carbon in the different land use types in Contra Costa County. This project, "Healthy Lands, Healthy People", will develop a common understanding of carbon sequestration, identify where and how carbon sequestration strategies can be used in Contra Costa County, and build stakeholder support for carbon sequestration projects. The County is obliged to submit a completed report under the terms of the grant agreement with the State. Rincon Consultants, Inc., has been providing project management, quality assurance and control, technical advisory services, and greenhouse gas verification services to the Department of Conservation and Development related to a feasibility study of strategies for sequestering carbon in the county since September 2021. In March 2023, the process to amend this contract was initiated. Due to unanticipated problems with the data set the project was directed to use by the State, additional time and resources not articulated by the parties were required of the contractor to complete the services. During this period, the contractor continued services to update the underlying data set, develop a draft report for public review, and complete the feasibility study. Approval of this requested action represents payment of $49,912 for services provided during the period April 1, 2023 to July 31, 2023. tHE Department of Conservation and Development has, therefore, determined that Rincon Consultants, Inc., is entitled to payment for the reasonable value of services provided in good faith under the equitable relief theory of quantum meruit. This theory provides that when a person has been asked to provide services without a valid contract, and the provider does so to the benefit of the recipient, the provider is entitled to recover the reasonable value of those services. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/08/2023 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Ken Carlson, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jody London, 925-655-2815 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 44 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:August 8, 2023 Contra Costa County Subject:Payment for Services Provided by Rincon Consultants, Inc. CONSEQUENCE OF NEGATIVE ACTION: Rincon Consultants, Inc., will not be paid for services rendered in good faith to the Department of Conservation and Development, and the contractor will no longer be available to complete the feasibility study sequestering carbon report for the department. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #27-162-10 with Juan R. Sequeira, M.D., an individual, in an amount not to exceed $450,000, to provide primary care medical services to Contra Costa Health Plan (CCHP) members for the period December 1, 2023 through November 30, 2026. FISCAL IMPACT: Approval of this contract will result in contractual service expenditures of up to $450,000 over a three-year period and will be funded 100% by CCHP Enterprise Fund II revenues. (No rate increase) BACKGROUND: CCHP has an obligation to provide primary care physician services according to the terms of their Individual and Group Health Plan membership contracts with the county. Contractor has been a member of the CCHP Provider Network since February 1, 1997. On October 13, 2020, the Board of Supervisors approved Contract #27-162-9 with Juan R. Sequeira, M.D., in an amount not to exceed $450,000 for the provision of primary care medical services to CCHP members, for the period December 1, 2020 through November 30, 2023. Approval of Contract #27-162-10 will allow the contractor to continue providing primary care medical services for CCHP members through November 30, 2026. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, certain primary health care services for its members under the terms of their Individual and Group Health Plan membership contracts with the County will not be provided by this contractor which may delay services to CCHP members. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/08/2023 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Ken Carlson, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sharron Mackey 925-313-6104 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: S Cordova, C Viscarra C. 45 To:Board of Supervisors From:Anna Roth, Health Services Director Date:August 8, 2023 Contra Costa County Subject:Contract #27-162-10 with Juan R. Sequeira, M.D. RECOMMENDATION(S): Acting as the governing board of the Contra Costa County Fire Protection District (District), APPROVE and AUTHORIZE the Fire Chief, or designee, to execute a Software Subscription Agreement with ECS Imaging, Inc., in an amount not to exceed $55,000, for the migration and maintenance of the District's laserfiche data, for the period of August 15, 2023 through June 30, 2028. FISCAL IMPACT: Budgeted, 100% CCCFPD General Operating Fund. The total cost of this agreement is estimated at $55,000 over the five-year term. BACKGROUND: ECS Imaging, Inc. will migrate the District laserfiche database to a laserfiche cloud that they will manage. Professional services include repository, merge consultation, best practices for security holes, repository folder, template clean up, 275 GB repository migration, project status meetings, and training. The laserfiche cloud includes direct share; data encryption at rest; auto-scaling; automated and encrypted backups; intrusion detection; automated feature and security updates; automated text extraction; import agent with email archive; starter audit trail; APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/08/2023 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Ken Carlson, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Regina Rubier (925) 265-3055 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 46 To:Contra Costa County Fire Protection District Board of Directors From:Lewis T. Broschard III, Chief, Contra Costa Fire Protection District Date:August 8, 2023 Contra Costa County Subject:Contract with ECS Imaging, Inc. BACKGROUND: (CONT'D) workflow and forms automation; integration with MS Office, SharePoint, Teams, MS Dynamics 365, and Redtail. The system will allow the District to receive and hold all submitted plans electronically, no longer storing plans via laserfiche on a server. Plans would be available via cloud based solution and can be used onsite at inspection of facilities. This agreement includes a provision for mutual indemnification between the District and ECS Imaging, Inc. CONSEQUENCE OF NEGATIVE ACTION: If the agreement is not approved, the District may need to lease space to house the physical plans and all plan related documents. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #74-365-16 with Jee Hyun Guss, M.D., an individual, in an amount not to exceed $288,288, to provide outpatient mental health services for Central Contra Costa County patients for the period September 1, 2023 through August 31, 2024. FISCAL IMPACT: Approval of this contract will result in annual service expenditures of up to $288,288 and will be funded as budgeted by the department in FY 2023-24, 100% by Mental Health Realignment funds. (No rate increase) BACKGROUND: This contract meets the social needs of County’s population by providing psychiatric services for mentally ill adults in Central Contra Costa County. Contactor has been providing psychiatric services for mentally ill adults in Central Contra Costa County, since September 1, 2009. On September 13, 2022, the Board of Supervisors approved Contract #74-365-14, with Jee Hyun Guss, M.D., in an amount not to exceed $362,208, to provide outpatient psychiatric services, including diagnosing, counseling, evaluating and providing medical and therapeutic treatment and consulting and training in medical and therapeutic matters to adult patients in Central Contra Costa County, for the period September 1, 2022 through August 31, 2023. Approval of Contract #74-365-16 will allow this contractor to continue providing outpatient psychiatric services to patients in Centra Contra Costa County through August 31, 2024. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, contractor will not be able to provide outpatient mental health services to patients, which may delay services to patients. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/08/2023 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Ken Carlson, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Suzanne Tavano, 925-957-5212 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: K Cyr, A Forsythe C. 47 To:Board of Supervisors From:Anna Roth, Health Services Director Date:August 8, 2023 Contra Costa County Subject:Contract #74-365-16 with Jee Hyun Guss, M.D. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract Amendment Agreement #24-681-94(8) with PH Senior Care, LLC (dba Pleasant Hill Manor), a limited liability company, effective August 1, 2023, to amend Contract #24-681-94(7), to increase the payment limit by $55,700 from $1,069,440 to a new payment limit of $1,125,140, with no change in the term of December 1, 2022 through November 30, 2023. FISCAL IMPACT: Approval of this contract amendment agreement will result in additional budgeted expenditures of up to $55,700 and will be funded by 60% County General Fund ($33,420) and 40% Mental Health Services Act ($22,280) revenues. BACKGROUND: Due to the limited number of specialty providers available within the community, the Behavioral Health Services Division relies on contractors to provide necessary specialty health services to its clients. The Behavioral Health Services Division has contracted with PH Senior Care, LLC (dba Pleasant Hill Oasis) PH Senior Care, LLC for augmented board and care services since November 2017. On November 29, 2022, the Board of Supervisors approved Contract #24-681-94(7) with PH Senior Care, LLC (dba Pleasant Hill Manor), in an amount not to exceed $1,069,440, to provide augmented board and care services for mentally ill older adults, for the period from December 1, 2022 through November 30, 2023. Approval of Contract Amendment Agreement #24-681-94(8) will allow the contractor to provide augmented board and care services to five (5) additional mentally ill adults through November 30, 2023. CONSEQUENCE OF NEGATIVE ACTION: If this amendment is not approved, county’s mentally ill adults needing augmented board and care will not have access to contractor’s services. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/08/2023 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Ken Carlson, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Suzanne Tavano 925-957-5212 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Edney Suisala, Cristeta Rovira-Hernandez C. 48 To:Board of Supervisors From:Anna Roth, Health Services Director Date:August 8, 2023 Contra Costa County Subject:Amendment #24-681-94(8) with PH Senior Care, LLC (dba Pleasant Hill Manor) RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #24-681-96(7) with JVTCM Care, LLC, a limited liability company, in an amount not to exceed $294,864, to provide augmented board and care services for the period August 1, 2023 through July 31, 2024. FISCAL IMPACT: This contract will result in contractual service expenditures of up to $294,864 and will be funded 100% by Mental Health Realignment funds. (Rate increase) BACKGROUND: This contract meets the social needs of the county's population by augmenting room and board and providing twenty-four-hour emergency residential care and supervision to eligible mentally disordered clients, who are specifically referred by the Mental Health Program Staff and who are served by County Mental Health Services. The Behavioral Health Services Department has been contracting with JVTCM Care, LLC, since August 1, 2018 to provide augmented board and care services for mentally ill adults. On August 16, 2022, the Board of Supervisors approved Contract #24-681-96(6) with JVTCM Care, LLC, in an amount not to exceed $283,526, to provide augmented board and care services for mentally ill adults for the period August 1, 2022 through July 31, 2023. Approval of Contract #24-681-96(7) will allow the contractor to continue providing augmented board and care services through July 31, 2024. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, county will not be able to provide augmented board and care services to mentally ill adults in Contra Costa County. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/08/2023 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Ken Carlson, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Suzanne Tavano, Ph.D., 925-957-5169 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Edney Suisala, Cristeta Rovira-Hernandez C. 49 To:Board of Supervisors From:Anna Roth, Health Services Director Date:August 8, 2023 Contra Costa County Subject:Contract #24-681-96(7) with JVTCM Care, LLC RECOMMENDATION(S): Acting as the governing board of the Contra Costa County Fire Protection District, APPROVE and AUTHORIZE the Purchasing Agent, on behalf of the Fire Chief, to execute a purchase order with Stryker, in an amount not to exceed $587,000, for the purchase of fifteen (15) LifePak defibrillators and accompanying equipment. (100% CCCFPD EMS Transport Fund) FISCAL IMPACT: 100% CCCFPD EMS Transport Fund: $587,000; costs will be covered with existing appropriations in the CCCFPD EMS Transport Fund. BACKGROUND: The Contra Costa County Fire Protection District (District) uses highly technical emergency medical equipment to provide care on the scene of medical emergencies. LifePak defibrillators are utilized by EMTs and Paramedics to analyze the heart’s rhythm and, if necessary, deliver an electrical shock (defibrillation) to help the heart reestablish an effective rhythm. They can also be used as a pacing device and conduct 12-lead electrocardiograms. The District needs to purchase new defibrillators periodically as older equipment becomes damaged beyond repair or ages beyond use. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/08/2023 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Ken Carlson, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Scott Wannamaker, Assistant Chief of EMS 925-941-3300 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 50 To:Contra Costa County Fire Protection District Board of Directors From:Lewis T. Broschard III, Chief, Contra Costa Fire Protection District Date:August 8, 2023 Contra Costa County Subject:Purchase Order for Stryker LifePak Defibrillators and Equipment CONSEQUENCE OF NEGATIVE ACTION: The District will have insufficient inventory of LifePak defibrillators, needed to replace older or damaged defibrillators, which could impact the quality and effectiveness of equipment used in medical emergencies. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #77-589 with Royal Ambulance, Inc., a corporation, in an amount not to exceed $500,000, to provide non-emergency medical transportation services for Contra Costa Health Plan (CCHP) members for the period August 1, 2023 through July 31, 2025. FISCAL IMPACT: Approval of this contract will result in contractual service expenditures of up to $500,000 over a two-year period and will be funded 100% by CCHP Enterprise Fund II revenues. BACKGROUND: CCHP has an obligation to provide certain specialized non-emergency medical transportation services to CCHP members under the terms of their Individual and Group Health Plan membership contracts with the county. This contractor is a part of the CCHP Provider Network as of August 1, 2023. Under new Contract #77-589, this contractor will provide non-emergency medical transportation services for CCHP members for the period August 1, 2023 through July 31, 2025. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, certain specialized transportation services for CCHP members under the terms of their Individual and Group Health Plan membership contract with the county will not be provided by this contractor and may cause a delay in services to CCHP members. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/08/2023 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Ken Carlson, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sharron Mackey, 925-313-6104 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: K Cyr, A Forsythe C. 51 To:Board of Supervisors From:Anna Roth, Health Services Director Date:August 8, 2023 Contra Costa County Subject:Contract #77-589 with Royal Ambulance, Inc. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #25-078-5 with Shelter, Inc., a non-profit corporation, in an amount not to exceed $9,030,382, to provide housing assistance to Seriously and Persistently Mentally Ill (SPMI) youth and adults for the period from July 1, 2023 through June 30, 2026. FISCAL IMPACT: Approval of this contract will result in an amount not to exceed $9,030,382 over a three-year period and is funded 100% by Mental Health Services Act (MHSA) funds. BACKGROUND: This Contract meets the social needs of the County’s population in that it provides support services to County residents that are homeless and have a diagnosis of mental illness or a dual-diagnosis of mental illness and substance abuse, and are receiving services of Contra Costa County Mental Health or other approved referral agencies. On September 8, 2020, the Board of Supervisors approved Contract #25-078-3 with Shelter, Inc. in an amount not to exceed $7,157,615 for the provision of housing assistance to SPMI youth and adults, for the period from July 1, 2020 through June 30, 2023. Approval of Contract #25-078-5 will allow this contractor to continue to provide housing assistance through June 30, 2026.This contract was submitted late due to a delay in finalizing the MHSA three-year plan to allocate MHSA spending. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, SPMI youth and adults will lose subsidies and not receive the housing assistance they need, putting them at risk for remaining homeless and requiring higher levels of care for mental illness and/or substance abuse. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/08/2023 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Ken Carlson, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Suzanne Tavano, Ph.D., 925-957-5212 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: L Walker, Mitch Parkinen C. 52 To:Board of Supervisors From:Anna Roth, Health Services Director Date:August 8, 2023 Contra Costa County Subject:Contract #25-078-5 with Shelter, Inc. CHILDREN'S IMPACT STATEMENT: This program supports the following Board of Supervisors’ community outcomes: “Families that are Safe, Stable, and Nurturing”; and “Communities that are Safe and Provide a High Quality of Life for Children and Families”. Expected program outcomes include an increase in positive social and emotional development as measured by the Child and Adolescent Functional Assessment Scale (CAFAS). ATTACHMENTS RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #76-624-9 with Sharjo, LLC (dba Servicemaster Restoration Services & Servicemaster Recovery Management), a limited liability company, in an amount not to exceed $300,000, to provide emergency restoration services at Contra Costa Regional Medical Center (CCRMC) and Contra Costa Health Centers for the period November 1, 2023 through October 31, 2026. FISCAL IMPACT: Approval of this contract will result in service expenditures of up to $300,000 over a three-year period and will be funded 100% by Hospital Enterprise Fund I. (Rate increase) BACKGROUND: Contra Costa County has an obligation to provide facility restoration services at CCRMC and Contra Costa Health Centers during emergency events requiring immediate assistance during COVID-19 pandemic and other adverse events by providing deep cleaning services at potential or affected facilities. Contractor has provided emergency restoration services with the County since December 1, 2018. On June 21, 2022 the Board of Supervisors approved Contract #76-624-8 with Sharjo, LLC (dba Servicemaster Restoration Services & Servicemaster Recovery Management), in an amount not to exceed $9,300,000 for the provision of restoration services during emergency events requiring immediate assistance during COVID-19 pandemic and other adverse events by providing deep cleaning services at CCRMC and Health Centers for the period May 1, 2022 through October 31, 2023. Approval of Contract #76-624-9 will allow contractor to continue providing emergency restoration services to resolve emergency events requiring immediate assistance through October 31, 2026. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, CCRMC and Contra Costa Health Centers will not have access to contractor’s emergency restoration services. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/08/2023 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Ken Carlson, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jaspreet Benepal, 925-370-5501 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: L Walker, Mitch Parkinen C. 53 To:Board of Supervisors From:Anna Roth, Health Services Director Date:August 8, 2023 Contra Costa County Subject:Contract #76-624-9 with Sharjo, Inc. (dba Servicemaster Restoration Services & Servicemaster Recovery Management) RECOMMENDATION(S): APPROVE and AUTHORIZE the Animal Services Director, or designee, to execute a contract amendment with Sage Veterinary Centers, L.P. to increase the payment limit by $66,000 to a new payment limit of $216,000 and extend the term through June 30, 2024 for continued shelter veterinarian services. FISCAL IMPACT: Projected FY 2023-24 contract costs are $66,000. (100% County General Fund) BACKGROUND: 24-hour emergency veterinary support is necessary for sick or injured, stray, abandoned, or neglected animals brought to the Contractor’s clinic for appropriate care. The proposed amendment will add $66,000 to the contract for additional medical services the contractor provides, necessitated by higher numbers of animals served. The Contractor works closely with the Department Director and Chief of Shelter Medicine to facilitate approved care for sick and injured animals. CONSEQUENCE OF NEGATIVE ACTION: Failure to approve this amendment will result in the loss of critical 24-hour care medical services and put sick and injured animals at risk. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/08/2023 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS Contact: Kara Galindo, 925-608-8413 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: , Deputy cc: C. 54 To:Board of Supervisors From:Beth Ward, Animal Services Director Date:August 8, 2023 Contra Costa County Subject:Contract Amendment to Sage Veterinary Centers, L.P. CHILDREN'S IMPACT STATEMENT: No impact. CLERK'S ADDENDUM RELISTED to a future date uncertain. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #27-954-4 with Philip R. Mill, OD and Michael D. Sutton, OD, Inc., A Professional Corporation, in an amount not to exceed $300,000, to provide optometry services to Contra Costa Health Plan (CCHP) members for the period from November 1, 2023 through October 31, 2026. FISCAL IMPACT: This contract will result in contractual service expenditures of up to $300,000 over a three-year period and will be funded 100% by CCHP Enterprise Fund II revenues. (No rate increase) BACKGROUND: CCHP has an obligation to provide certain non-physician provider services for its members under the terms of their Individual and Group Health Plan membership contracts with the county. This Contractor has been a part of the CCHP Provider Network providing optometry services since November 2014. On September 22, 2020, the Board of Supervisors approved Contract #27-954-3 with Philip R. Mill, OD and Michael D. Sutton, OD, Inc., A Professional Corporation, in an amount not to exceed $225,000 for the provision of optometry services to CCHP members, for the period from November 1, 2020 through October 31, 2023. Approval of Contract #27-954-4 will allow the contractor to continue to provide optometry services for CCHP members through October 31, 2026. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, certain optometry services for its members under the terms of their Individual and Group Health Plan membership contracts with the County will not be provided and services may be delayed. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/08/2023 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Ken Carlson, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sharron Mackey 925-313-6104 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Cristeta Rovira-Hernandez C. 55 To:Board of Supervisors From:Anna Roth, Health Services Director Date:August 8, 2023 Contra Costa County Subject:Contract #27-954-4 with Philip R. Mill, OD and Michael D. Sutton, OD, Inc., A Professional Corporation RECOMMENDATION(S): APPROVE and AUTHORIZE the Director of Risk Management, or designee, to execute a contract with Milliman, Inc. in an amount not to exceed $50,000 to provide actuarial services of self-funded workers' compensation, general liability and medical malpractice programs for the period of July 1, 2023 through June 30, 2024. FISCAL IMPACT: Costs will be funded through the General Fund. (100% General Fund) BACKGROUND: Milliman, Inc. provides actuarial services of self-funded workers’ compensation, general liability, and medical malpractice programs. This contract will allow the Department to meet its legal responsibilities for actuarial reporting and to establish trust fund criteria. The contract is for actuarial analysis, audit, and consulting services, with revisions to the General Conditions including indemnification language. CONSEQUENCE OF NEGATIVE ACTION: The Risk Management Department will not be able to meet its legal responsibilities regarding actuarial reporting of self-funded workers’ compensation, general liability, and medical malpractice programs. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/08/2023 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Ken Carlson, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Karen Caoile, 925-335-1400 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 56 To:Board of Supervisors From:Karen Caoile, Director of Risk Management Date:August 8, 2023 Contra Costa County Subject:Contract with Milliman, Inc. Date Complaint Received Date of Service Account #Items in Dispute Disposion Amount Wrien Off 1/5/2023 6/17/2022 19499 CC App Waive balance $265.00 1/5/2023 7/1/2022 22933 CC App Waive balance $265.00 1/5/2023 4/6/2022 CC App $265.00 1/11/2023 5/27/2021 61327126 Timely Filing Waive balance $3,691.63 1/11/2023 11/14/2019 Billing Error $3,095.24 1/11/2023 2/4/2022 63649191 CC App Waive balance $550.00 1/11/2023 4/25/2022 5930 CC App Waive balance $1,859.00 1/11/2023 9/27/2021 62583066 Billing Error Waive balance $742.70 1/17/2023 6/21/2021 61594041 Timely Filing Waive balance $3,257.63 1/17/2023 3/13/2022 63864111 CC App Waive balance $2,751.00 1/17/2023 3/23/2022 63938626 CC App Waive balance 1/17/2023 9/8/2020 58382380 Timely Filing Waive balance 1/17/2023 1/1/2022 63347785 CC App Waive balance 1/17/2023 2/26/2022 63765007 Waive balance 1/17/2023 12/23/2020 Timely Filing Waive balance $2,600.03 1/17/2023 7/12/2019 53339348 Timely Filing Waive balance $200.00 1/17/2023 7/12/2019 53339347 Timely Filing Waive balance $2,588.61 1/17/2023 9/13/2021 Timely Filing Waive balance $3,185.00 1/17/2023 9/4/2022 CC App $265.00 1/18/2023 8/2/2020 Auto Dispute 1/18/2023 3/5/2021 60375100 Billing Error Waive balance $2,921.00 1/19/2023 9/23/2022 CC App Waive balance $200.00 1/19/2023 9/4/2022 CC App Approved for 50% waiver $1,416.00 1/19/2023 2/28/2020 56264956 Billing Error Waive balance $2,533.44 1/19/2023 12/18/2020 59521696 Billing Error Waive balance $1,688.66 1/19/2023 5/1/2016 38077737 CC App Waive balance $1,100.00 1/19/2023 2/11/2022 CC App Approved for 50% waiver $1,407.00 1/19/2023 11/17/2020 Deceased Waive balance $269.74 1/19/2023 3/5/2019 Mistaken call Waive balance $914.40 1/19/2023 10/13/2020 58788610 Billing Error Waive balance $2,602.00 1/19/2023 12/5/2020 59368588 Billing Error Waive balance $2,602.00 1/23/2023 3/1/2020 CC App $2,533.44 1/26/2023 3/5/2022 63810576 Li Assist Waive balance $550.00 1/26/2023 10/5/2018 49779386 Deceased Waive balance $275.44 1/26/2023 3/5/2021 2963 CC App CC App Approved $2,668.35 1/26/2023 12/24/2022 CC App CC App Approved $3,157.98 1/26/2023 5/12/2022 10081 CC App CC App Approved $579.15 1/26/2023 5/10/2022 9791 CC App CC App Approved $3,288.56 1/30/2023 1/19/2021 Auto Dispute Waive balance $3,673.40 1/30/2023 5/26/2021 61315472 Billing Error Waive balance $2,660.00 1/30/2023 9/27/2021 62583043 Li Assist Waive balance $550.00 Payment not applied 1485 54939992 59572357 62449885 43323 57977236 43068 38658 63661584 59174189 51642174 56287260 67738 59866127 Waive balance Waive balance $3,123.00 $3,093.40 $1,119.62 $150.00 Waive balance Waive balance $3,008.00 Waive balance Date Complaint Received Date of Service Account #Items in Dispute Disposion Amount Wrien Off 1/30/2023 9/29/2022 44643 CC App CC App Approved $104.84 1/30/2023 7/22/2022 28168 Billing Error Waive balance $200.00 1/30/2023 11/16/2019 54963537 Billing Error Waive balance $2,754.12 1/30/2023 11/30/2020 59316573 Billing Error Waive balance $2,776.00 1/30/2023 10/16/2020 58818474 Billing Error Waive balance $2,660.00 1/30/2023 1/11/2020 55662271 Billing Error Waive balance $3,416.16 1/30/2023 9/26/2021 62577836 Auto Dispute Waive balance $2,627.00 1/30/2023 4/30/2021 61017432 Billing Error Waive balance $125.00 1/31/2023 5/24/2021 61292893 Billing Error Waive balance $3,762.00 1/31/2023 12/5/2019 55206310 Billing Error Waive balance $3,095.24 2/2/2023 9/30/2021 62620284 Billing Error Waive balance $3,061.00 2/2/2023 6/1/2021 64734783 Billing Error Waive balance $550.00 2/2/2023 11/25/2022 59999 Mistaken call Waive balance $579.15 2/2/2023 10/17/2022 48131 CC App CC App Approved $2,831.53 2/7/2023 12/16/2019 55335693 Billing Error Waive balance $2,367.93 2/7/2023 1/29/2020 55884026 Billing Error Waive balance $2,533.44 2/7/2023 6/13/2021 61516308 Billing Error Waive balance $3,381.63 2/7/2023 9/22/2020 58553938 Deceased Waive balance $2,834.00 2/7/2023 6/4/2021 61412900 Deceased Waive balance $2,689.00 2/8/2023 6/21/2020 57499113 Billing Error Waive balance $2,776.00 2/9/2023 5/9/2021 61120052 Billing Error Waive balance $2,602.00 2/9/2023 11/7/2021 62910366 Billing Error Waive balance $200.00 2/9/2023 5/28/2020 57235282 Deceased Waive balance $2,533.44 2/9/2023 9/22/2019 54272874 Billing Error Waive balance $2,367.93 2/9/2023 1/28/2020 55878391 Billing Error Waive balance $2,367.93 2/9/2023 7/31/2022 29994 Deceased Waive balance $375.00 2/13/2023 11/4/2022 55083 CC App CC App Approved $200.00 2/13/2023 8/17/2022 34460 CC App CC App Approved $2,766.24 2/13/2023 511/2019 52527083 Billing Error Waive balance $689.53 2/13/2023 8/29/2021 62309377 Billing Error Waive balance $3,495.00 2/13/2023 2/26/2020 56240772 Billing Error Waive balance $2,367.93 2/14/2023 2/9/2017 41900185 CC App CC App Approved $830.00 2/14/2023 1/11/2022 63432366 Deceased Waive balance $1,688.08 2/14/2023 8/23/2021 62234706 Billing Error Waive balance $3,257.63 2/14/2023 8/3/2019 53634425 CC App CC App Approved $464.29 2/14/2023 2/7/2019 51320552 Billing Error Waive balance $3,263.04 2/14/2023 7/23/2021 61927195 Billing Error Waive balance $3,417.63 2/15/2023 5/28/2020 57239570 Mistaken call Waive balance $958.48 2/21/2023 1/16/2020 55955600 Billing Error Waive balance $3,315.92 2/21/2023 12/30/2020 59652627 Billing Error Waive balance $2,776.00 2/21/2023 10/28/2021 62838131 Billing Error Waive balance $2,875.00 2/22/2023 10/10/2022 46891 CC App $2,613.32Approved for 75% waiver Date Complaint Received Date of Service Account #Items in Dispute Disposion Amount Wrien Off 2/22/2023 6/10/2021 61479252 Billing Error Waive balance $2,949.00 2/27/2023 5/16/2021 64561953 Li Assist Waive balance $550.00 2/27/2023 5/4/2020 57001084 Billing Error Waive balance $2,698.95 2/27/2023 9/9/2021 62620500 Billing Error Waive balance $3,185.00 2/28/2023 11/29/2021 63082965 Auto Dispute Waive balance $3,557.00 2/28/2023 7/5/2020 57656644 Hardship Send CC App $0.00 2/28/2023 3/11/2022 64174242 Auto Dispute Waive balance $550.00 3/1/2023 12/5/2020 59368614 Billing Error Waive balance $2,776.00 3/1/2023 4/13/2021 60827856 CC App CC App Approved $2,544.00 3/1/2023 6/19/2020 57479907 Mistaken call Waive balance $953.40 3/2/2023 4/16/2019 52187214 Billing Error Waive balance $2,754.12 3/2/2023 4/12/2021 60809729 Billing Error Waive balance $3,356.00 3/2/2023 11/30/2022 61190 CC App CC App Approved $200.00 3/2/2023 9/1/2022 37873 CC App CC App Approved $579.15 3/2/2023 5/2/2022 7616 CC App CC App Approved $3,223.27 3/2/2023 6/2/2022 15719 Hardship $2,064.70 3/3/2023 4/29/2020 56955301 Deceased Waive balance $250.00 3/7/2023 3/29/2022 63972947 Auto Dispute Waive balance $550.00 3/7/2023 12/16/2021 63215662 Billing Error Waive balance $3,505.63 3/7/2023 7/16/2020 57780588 Billing Error Waive balance $3,035.40 3/7/2023 12/27/2021 63303652 Billing Error Waive balance $2,751.00 3/7/2023 12/31/2022 69674 Hardship Waive balance $579.15 3/8/2023 4/2/2020 56679658 Billing Error Waive balance $3,040.07 3/8/2023 2/21/2020 56179041 Billing Error Waive balance $3,260.75 3/8/2023 6/25/2021 61640560 Billing Error Waive balance $2,375.17 3/8/2023 3/20/2020 56525721 Billing Error Waive balance $2,698.95 3/8/2023 12/16/2019 55330430 Billing Error Waive balance $2,643.78 3/10/2023 12/31/2020 59663941 Auto Dispute Waive balance $520.00 3/13/2023 8/24/2021 62249892 Billing Error Waive balance $2,689.00 3/13/2023 12/16/2019 55330493 Billing Error Waive balance $2,984.90 3/13/2023 12/15/2020 59479898 Billing Error Waive balance $3,037.00 3/13/2023 6/25/2021 61633186 Deceased Waive balance $550.00 3/15/2023 3/10/2021 60425603 Billing Error Waive balance $520.00 3/20/2023 10/21/2022 48976 CC App Waive balance $2,831.53 3/20/2023 8/7/2020 58031250 Billing Error Waive balance $2,834.00 3/20/2023 2/26/2020 56252616 Billing Error Waive balance $3,095.24 3/20/2023 6/8/2019 52898587 Billing Error Waive balance $2,754.12 3/20/2023 10/10/2022 48520 CC App CC App Approved $3,027.40 3/22/2023 6/29/2022 22482 CC App CC App Approved $3,223.27 3/22/2023 10/7/2021 62678832 Billing Error Waive balance $1,056.63 3/22/2023 2/7/2023 78761 Li Assist Waive balance $579.15 3/22/2023 2/19/2023 81941 Mistaken call Waive balance $579.15 Reduce to medicare allow Date Complaint Received Date of Service Account #Items in Dispute Disposion Amount Wrien Off 3/22/2023 12/7/2019 55216592 Deceased Waive balance $250.00 3/22/2023 4/19/2017 42806329 Deceased Waive balance $2,200.00 3/22/2023 04/19/2019 52219776 Deceased Waive balance $250.00 3/22/2023 3/5/2020 56348806 FRALS Waive balance $250.00 3/22/2023 3/6/2020 56361209 Billing Error Waive balance $250.00 3/23/2023 1/18/2021 59859801 Auto Dispute Waive balance $3,151.40 3/27/2023 9/4/2022 38667 CC App CC App Approved $579.15 3/27/2023 12/20/2021 Billing Error Waive balance $2,999.00 3/27/2023 8/11/2019 Billing Error Waive balance $912.30 3/27/2023 3/24/2022 63945358 Billing Error Waive balance $1,056.63 3/27/2023 5/16/2020 57122016 Billing Error Waive balance $3,526.50 3/27/2023 1/18/2020 55781925 Deceased Waive balance $2,819.39 3/27/2023 12/15/2022 65227 Deceased Waive balance $200.00 3/27/2023 2/22/2023 82587 CC App CC App Approved $200.00 3/27/2023 11/13/2022 56907 CC App CC App Approved $2,491.93 3/27/2023 8/16/2022 33764 CC App CC App Approved $652.98 3/28/2023 11/27/2021 63065521 Auto Dispute Waive balance $550.00 3/28/2023 11/24/2021 63048730 CC App CC App Approved $2,153.82 3/28/2023 12/9/2022 63753 CC App CC App Approved $200.00 3/30/2023 1/21/2019 51104744 CC App CC App Approved $250.00 4/3/2023 4/4/2022 832 FRALS Waive balance $63.65 4/3/2023 12/7/2020 59388841 Billing Error Waive balance $3,238.40 4/3/2023 2/22/2022 63734933 Billing Error Waive balance $2,904.00 4/3/2023 4/29/2022 7052 Deceased Waive balance $265.00 4/3/2023 11/5/2022 55100 CC App CC App Approved $2,896.82 4/3/2023 8/29/2022 37037 CC App CC App Approved $2,170.71 4/3/2023 8/22/2022 35274 CC App CC App Approved $2,116.97 4/4/2023 2/14/2023 60158646 Timely Filing Waive balance $2,660.00 4/4/2023 9/23/2021 62546732 CC App CC App Approved $152.50 4/4/2023 6/20/2020 57485351 Timely Filing Waive balance $2,602.00 4/4/2023 8/1/2020 57967850 Timely Filing Waive balance $2,776.00 4/4/2023 1/23/2020 55804910 Timely Filing Waive balance $2,423.10 4/4/2023 6/20/2022 20235 Li Assist Waive balance $579.15 4/5/2023 11/25/2021 63054915 Auto Dispute Waive balance $721.75 4/5/2023 5/5/2021 61081465 Li Assist Waive balance $520.00 4/10/2023 10/30/2020 58969364 Billing Error Waive balance $520.00 4/10/2023 6/22/2021 61611475 Billing Error Waive balance $3,309.00 4/10/2023 3/11/2023 86674 Billing Error Waive balance $579.15 4/10/2023 12/3/2022 62169 Auto Dispute Waive balance $100.00 4/10/2023 1/20/2023 75111 CC App CC App Approved $579.15 4/10/2023 12/29/2022 69167 CC App CC App Approved $200.00 4/10/2023 1/16/2023 73293 Dispute Waive balance $579.15 63249140 53734181 Date Complaint Received Date of Service Account #Items in Dispute Disposion Amount Wrien Off 4/10/2023 11/15/2022 57182 CC App CC App Approved $200.00 4/10/2023 4/22/2021 60932680 Billing Error Waive balance $2,718.00 4/11/2023 4/3/2022 717 Deceased Waive balance $76.74 4/12/2023 3/4/2023 84808 CC App CC App Approved $3,253.80 4/13/2023 3/4/2023 84680 CC App CC App Approved $3,092.69 4/13/2023 12/22/2022 67137 CC App CC App Approved $789.50 4/13/2023 2/5/2023 78214 CC App CC App Approved $4,006.75 4/13/2023 4/1/2019 51996106 Timely Filing Waive balance $3,187.62 4/13/2023 11/22/2022 59068 CC App CC App Approved $125.00 4/13/2023 3/27/2023 90441 Dispute Waive balance $579.15 4/17/2023 11/1/2021 62867086 Billing Error Waive balance $1,416.43 4/17/2023 11/27/2020 59281763 Billing Error Waive balance $3,124.00 4/17/2023 12/31/2022 69471 CC App CC App Approved $579.15 4/17/2023 2/26/2023 83488 CC App CC App Approved $579.15 4/17/2023 12/17/2022 65832 CC App CC App Approved $265.00 4/17/2023 3/31/2023 CC App CC App Approved $2,962.11 4/17/2023 1/12/2021 59792260 Billing Error Waive balance $2,977.40 4/18/2023 1/29/2023 76785 CC App $0.00 4/18/2023 7/21/2022 28077 Billing Error Waive balance $579.15 4/18/2023 1/18/2023 74113 Deceased Waive balance $200.00 4/18/2023 12/15/2022 65457 Deceased Waive balance $3,188.51 4/18/2023 3/5/2022 63810612 Dispute $0.00 4/18/2023 4/8/2021 60766058 Dispute Waive balance $446.85 4/18/2023 11/16/2020 59160104 Billing Error Waive balance $1,776.40 4/18/2023 8/29/2020 58301037 Billing Error Waive balance $2,839.21 4/18/2023 12/30/2019 55508245 Billing Error Waive balance $885.06 4/18/2023 1/13/2021 59808224 Deceased Waive balance $520.00 4/19/2023 5/7/2022 8903 CC App CC App Approved $3,288.56 4/19/2023 11/23/2022 59452 CC App CC App Approved $579.15 4/19/2023 2/16/2023 81053 Deceased Waive balance $2,700.95 4/20/2023 12/19/2022 66322 CC App CC App Approved $265.00 4/25/2023 1/1/2023 69773 CC App CC App Approved $130.74 4/27/2023 4/1/2023 91693 CC App CC App Approved $579.15 4/27/2023 2/2/2020 55945511 Billing Error Waive balance $2,423.10 4/27/2023 10/4/2022 54470 CC App Waive balance $614.55 4/29/2023 10/31/2022 51555 CC App CC App Approved $34.40 4/29/2023 1/3/2022 63366857 CC App CC App Approved $422.90 5/1/2023 10/22/2019 54650695 Billing Error Waive balance $2,765.24 5/8/2023 6/26/2022 21692 CC App CC App Approved $2,992.64 5/8/2023 7/14/2022 26219 CC App CC App Approved $3,057.93 5/16/2023 9/16/2021 62480862 Auto Dispute Waive balance $3,123.00 5/16/2023 1/18/2023 74955 CC App CC App Approved $285.55 Denied - Does not Qual off Insurance not acve send 91479 Date Complaint Received Date of Service Account # Items in Dispute Disposion Amount Wrien Off 5/17/2023 1/27/2023 76238 CC App CC App Approved $200.00 5/17/2023 8/1/2022 30121 CC App CC App Approved $3,288.56 5/17/2023 10/07/2022 46255 Deceased Waive balance $3,092.69 5/17/2023 5/12/2022 10122 CC App CC App Approved $579.15 5/17/2023 9/25/2022 43588 CC App CC App Approved $579.15 5/18/2023 10/13/2021 62717564 Billing Error Waive balance $1,056.63 5/18/2023 5/10/2022 9685 CC App CC App Approved $200.00 5/18/2023 7/1/2022 24086 CC App CC App Approved $200.00 5/18/2023 5/26/2022 13900 CC App CC App Approved $200.00 5/18/2023 8/14/2022 33389 CC App CC App Approved $200.00 5/18/2023 8/2/2022 30445 CC App CC App Approved $200.00 5/18/2023 11/10/2022 56007 CC App CC App Approved $579.15 5/22/2023 02/01/2023 77268 Li Assist Waive balance $579.15 5/22/2023 4/5/2022 1163 Deceased Waive balance $200.00 5/25/2023 10/8/2020 58732736 Billing Error Waive balance $2,530.00 5/31/2023 11/6/2022 53085 Auto Dispute Waive balance $1,000.61 6/1/2023 2/22/2023 82672 CC App CC App Approved $2,507.15 6/13/2023 1/15/2023 73219 CC App CC App Approved $289.68 6/20/2023 12/2/2022 61871 CC App CC App Approved $2,891.45 6/20/2023 12/15/2022 65388 CC App CC App Approved $1,329.85 6/20/2023 1/23/2019 51128476 Billing Error Waive balance $476.43 6/21/2023 4/6/2023 92891 Auto Dispute Waive balance $579.15 6/21/2023 5/13/2023 101768 CC App CC App Approved $3,354.06 6/22/2023 4/15/2023 94718 VOC Waive balance $579.15 6/27/2023 12/28/2021 63312976 Billing Error Waive Balance $1,056.63 6/29/2023 2/2/2023 77635 CC App $0.00 6/29/2023 9/27/2022 54079 CC App CC App Approved $200.00 6/29/2023 4/20/2023 96148 CC App CC App Approved $200.00 6/29/2023 11/2/2022 52076 CC App CC App Approved $200.00 Denied - Does not Qual off $400,004.50 RECOMMENDATION(S): Acting as the governing board of the Contra Costa Fire Protection District, RECEIVE a report of the January, 2023 through June, 2023 account balance write-offs of Contra Costa County Fire Protection District emergency ambulance services fees and charges totaling $400,004.50. FISCAL IMPACT: Total amount of write-offs in January - June 2023 is $400,004.50 and is funded by CCCFPD Emergency Medical Services Transport Fund. BACKGROUND: On October 11, 2022 the Board of Directors adopted revised policies and procedures for the billing and collection for emergency ambulance services. Policy AMB-6 (Write-Off Policy) requires the Fire District to report all account write-offs to the Board of Directors on a semi-annual basis at a regularly scheduled Board meeting. The Contra Costa County Fire Protection District responds to community emergency transport needs, and when feasible obtains client insurance information during incident response reporting and all efforts are made to recover service costs. If insurance information cannot be obtained, billing and insurance request notices are mailed to clients to recover costs primarily from insurance companies or client payments. When insurance information is available, the District is able to bill insurance companies for emergency transport service provided to their members. However, timely billing periods can pose challenges when the District must file claims within certain time periods that can be anywhere from 60-days or less to up to one year from the date of services, before the claim becomes uncollectible. In some situations, clients do not have insurance or the amount covered by the insurance leaves a balance that imposes a significant hardship on the client. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/08/2023 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor John Gioia, District I Supervisor Candace Andersen, District II Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Diane Burgis, District III Supervisor Ken Carlson, District IV Supervisor Ken Carlson, District IV Supervisor Federal D. Glover, District V Supervisor Federal D. Glover, District V Supervisor Contact: Scott Wannamaker, Assistant Chief, (925) 941-3300 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Antonia Welty, Deputy cc: C. 57 To:Contra Costa County Fire Protection District Board of Directors From:Lewis T. Broschard III, Chief, Contra Costa Fire Protection District Date:August 8, 2023 Contra Costa County Subject:Emergency Ambulance Account Write-Off Report BACKGROUND: (CONT'D) In compliance with the recent Write-Off Policy, clients may request that a portion or the entire amount owed be waived through the Compassionate Care Application (CCA). Eligibility for such waivers is based on a sliding scale for clients at or below 200% of the federal poverty level. The majority of the write-offs are a result of an approved CCA waiver, billing errors, or enough time has passed that the claims are deemed uncollectible by insurance companies. The attached report reflects account write-offs due to uncollectible balances in the amount of $400,004.50 for the period of January 1, 2023 through June 30, 2023. CONSEQUENCE OF NEGATIVE ACTION: The Board would not accept the District's write-off approvals report, which would conflict with account receivable accounts due to the uncollectible balances being writen-off. ATTACHMENTS January - June 2023 Account Write-Offs Report RECOMMENDATION(S): APPROVE and AUTHORIZE the County Administrator, or designee, to execute a change order to increase the payment limit by $1.4 million dollars, to a new payment limit of $64,738,551 with Webcor Construction L.P., a Delaware Limited Partnership, to cover the increased cost from design changes requested by the departments who will occupy the new building at 1026 Escobar Street, and final costs of the relocation of the emergency responder network antennas previously mounted on the demolished tower. FISCAL IMPACT: The Board of Supervisors approved a total project budget of $75 million. This action does not increase the total project budget, it simply reallocates $1.2 miilion of contingency funding included in the total project budget to the construction contract. It also moves $0.2 million from the Antenna Relocation Project, approved by the Board of Supervisors with a total project budget of $15 million, to the construction contract for the building of the new antenna site and tower needed to relocate the emergency antenna from the 651 Pine Street tower to the new site on East Bay Regional Parks land in Martinez. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/08/2023 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Ken Carlson, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Eric Angstadt, 655-2042 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Antonia Welty, Deputy cc: C. 58 To:Board of Supervisors From:Monica Nino, County Administrator Date:August 8, 2023 Contra Costa County Subject:APPROVE and AUTHORIZE Change Order with Webcor Construction BACKGROUND: This change order is necessary to cover increased costs associated with two aspects of the project. The first aspect is the final costs associated with building a new antenna site and tower to relocate the emergency radio antenna that was on the 651 Pine Street tower. That antenna is used by police, fire and other first responders through out the county and is a necessary part of the emergency response system. The only site that could be used to relocate the antenna had to be sited on an undeveloped piece of land in the hills owned by East Bay Regional Parks. We ultimately had to build a new road and tower to relocate the emergency antenna. The second aspect is that as we developed the design of the building and worked with the departments that are going to move into the new building, additional features and needs were identified. These additional costs are typical of a design-build procurement method and are why the total project budget includes contingency funds to be used as needed. CONSEQUENCE OF NEGATIVE ACTION: Not approving the action would leave the County departments without the design features they need to perform their missions in the new building. INFRASTRUCTURE, INVESTMENT AND JOBS ACT (IIJA)DEPARTMENT:Countywide REPORTING PERIOD: CCC Department CFDA Federal Grantor Agency State Passthrough Agency Name (if any)Program Title Program Description Federal Share County Match Federal Share County Match Federal Share County Match PW Federal Highway Administration (FHWA) California Department of Transportation Rebuilding American Infrastructure with Sustainability and Equity San Pablo Dam Road Rehabilitation: Roadway embankment stabilization and pavement rehabilitation along several segments of San Pablo Dam Road. Project awards announced on June 28. Application not awarded. $ 16,825,000 $ - $ - $ - $ - $ - PW Federal Highway Administration (FHWA) California Department of Transportation Highway Safety Improvement Program Countywide Guardrail Upgrades – Phase 2: This project proposes to upgrade existing guardrails along arterials, collectors, and local roads at various locations countywide. This project is a continuation of systemically upgrading all guardrails in the unincorporated County. Areas under consideration for this project are: West County, Saranap, Alamo, and South Walnut Creek. These guardrails have been selected to assure cost effectiveness. $ 999,990 $ 493,710 $ 999,990 $ 493,710 $ - $ - PW Federal Highway Administration (FHWA) California Department of Transportation Highway Safety Improvement Program Appian Way at Fran Way Pedestrian Crosswalk Enhancements: This project proposes to upgrade the existing crosswalk at the intersection of Appian Way and Fran Way in unincorporated El Sobrante. $ 249,840 $ 260,960 $ 249,840 $ 260,960 $ - $ - PW Federal Highway Administration (FHWA) California Department of Transportation Highway Safety Improvement Program Walnut Boulevard Bike Safety Improvements: This project will improve bicyclist safety by widening the roadway shoulder for the southbound direction along approximately 850 feet of Walnut Boulevard between the intersections of Marsh Creek Road and Vasco Road in unincorporated Brentwood. $ 249,415 $ 900,585 $ 249,415 $ 900,585 $ - $ - PW Federal Highway Administration (FHWA) California Department of Transportation Highway Safety Improvement Program Byron Highway Safety Improvements: This project proposes to construct safety improvements along Byron Highway between Clifton Court Road and Bruns Road. Improvements such as street lighting, edgeline rumble strips and curve advance warning flashing beacons are being considered. $ 1,316,520 $ 146,280 $ 1,316,520 $ 146,280 $ - $ - PW Federal Highway Administration (FHWA) California Department of Transportation Highway Safety Improvement Program Vasco Road Safety Improvements: This project proposes to install safety improvements along Vasco Road between Walnut Boulevard and Camino Diablo in unincorporated Brentwood. These improvements include constructing a 0.75-mile-long no-passing zone with median striping, centerline rumble strip, and delineators along the Vasco Road median. $ 715,050 $ 79,450 $ 715,050 $ 79,450 $ - $ - PW Federal Highway Administration (FHWA) California Department of Transportation Highway Safety Improvement Program Deer Valley Road Traffic Safety Improvements: This project proposes to install safety improvements along several of the horizontal roadway curves of Deer Valley Road where severe collisions have occurred. Improvements such as curve advance warning signs and widening shoulders will be used. $ 1,125,810 $ 125,090 $ 1,125,810 $ 125,090 $ - $ - PW Federal Highway Administration (FHWA) California Department of Transportation Transportation Alternatives/Active Transportation Program San Pablo Avenue Complete Street/Bay Point Trail Gap Closure: This project proposes to implement a road diet and construct a Class I shared-use path along the San Francisco Bay Trail. $ 10,517,000 $ 1,200,000 $ 10,517,000 $ 1,200,000 $ - $ - PW Federal Highway Administration (FHWA) California Department of Transportation Transportation Alternatives/Active Transportation Program Pacifica Avenue Safe Routes to School: Reconfigure Pacifica Avenue to install a two-way cycle track, new and widened sidewalks, bulb-outs, and raised crosswalks from Intel Drive to Port Chicago Highway. $ 3,902,000 $ 440,000 $ 3,902,000 $ 440,000 $ - $ - PW Federal Highway Administration (FHWA) California Department of Transportation Bridge Investment Program/Highway Bridge Program Marsh Creek Road Bridge Replacement (Bridge No. 28C143 & 28C145) $ 14,268,379 $ 3,671,629 $ 14,268,379 $ 3,671,629 $ 1,991,747 $ 258,052 PW Federal Highway Administration (FHWA) California Department of Transportation Bridge Investment Program/Highway Bridge Program Byron Highway Bridge Replacement over California Aqueduct (Bridge No. 28C0121) $ 19,870,559 $ 1,791,030 $ 19,870,559 $ 1,791,030 $ 1,737,260 $ 225,080 PW Federal Highway Administration (FHWA) California Department of Transportation Bridge Investment Program/Highway Bridge Program Del Monte Drive Bridge Painting and Poly Overlay (Bridge No. 28C0207) $ 793,000 $ 374,000 $ 793,000 $ 374,000 $ - $ - PW Federal Highway Administration (FHWA) California Department of Transportation Bridge Investment Program/Highway Bridge Program Freeman Road and Briones Valley Road Bridge Maintenance $ 723,000 $ 217,000 $ 723,000 $ 217,000 $ - $ - PW Federal Highway Administration (FHWA) California Department of Transportation Bridge Investment Program/Highway Bridge Program Second Avenue Bridge Replacement (Bridge No. 28C0383) $ 7,108,000 $ 1,262,000 $ 7,108,000 $ 1,262,000 $ - $ - PW Federal Emergency Management Agency (FEMA) California Office of Emergency Services (CalOES) Building Resilient Infrastructure and Communities 2020 Grayson/Walnut Creek Levee Improvement at CCCSD Treatment Plant: (FC is co-applicant with CCCSD). Application is in review. $ 2,465,235 $ 405,674 Award pending Award pending TBD TBD PW US Army Corps of Engineers (USACE)-Section 1135 – Project Modifications for Improvement of the Environment Wildcat / San Pablo Creeks Ecosystem Restoration: Application is ongoing. Needs local match source. $ 15,363,000 $ 1,500,000 Award pending Award pending TBD TBD PW US Army Corps of Engineers (USACE)-Section 1135 – Project Modifications for Improvement of the Environment Pinole Creek Habitat Restoration: Application is ongoing. Needs local match source. $ 8,000,000 $ 750,000 Award pending Award pending TBD TBD PW US Army Corps of Engineers (USACE)-Section 1135 – Project Modifications for Improvement of the Environment Rodeo Creek Habitat Restoration: Application is ongoing. Needs local match source. $ 13,949,000 $ 450,000 Award pending Award pending TBD TBD PW US Army Corps of Engineers (USACE)-Section 1135 – Project Modifications for Improvement of the Environment Rheem Creek Habitat Restoration: Application is ongoing. Needs local match source. $ 6,990,000 $ 400,000 Award pending Award pending TBD TBD PW US Environmental Protection Agency (EPA)State Water Board State Water Quality Improvment Fund Clean Watersheds for All County-wide underserved communities GSI and water quality improvements. $ 1,000,000 $ - $ 1,000,000 $ - $ - $ - ATTACHMENT CDEPARTMENT IMPACT WORKSHEET FY 2022/23 - Q4 (period ending June 30, 2023) Application Amount Grant Award Amount Amount Expended FINANCIAL INFORMATION PROGRAM INFORMATION 1/2 8/1/20233:02 PM INFRASTRUCTURE, INVESTMENT AND JOBS ACT (IIJA)DEPARTMENT:Countywide REPORTING PERIOD: CCC Department CFDA Federal Grantor Agency State Passthrough Agency Name (if any)Program Title Program Description Federal Share County Match Federal Share County Match Federal Share County Match ATTACHMENT CDEPARTMENT IMPACT WORKSHEET FY 2022/23 - Q4 (period ending June 30, 2023) Application Amount Grant Award Amount Amount Expended FINANCIAL INFORMATION PROGRAM INFORMATION PW DOT Federal Highway Administration California Department of Transportation Charging and Fueling Infrastructure Program Contra Costa County EV4All Project - installation and deployment of 60 Level 2 chargers and 52 Direct Current Fast Chargers at 15 Contra Costa County Library sites. Five percent (5%) of the requested award will support outreach and education activities. Application is in review. $ 14,999,200 $ - Award pending Award pending TBD TBD PW Federal Highway Administration (FHWA) California Department of Transportation Transportation Alternatives/Active Transportation Program Appian Way Pedestrian Crossing Enhancements: The project will construct pedestrian crossing safety enhancements and sidewalk improvements at five uncontrolled crosswalks to improve pedestrian safety and multi-modal access along Appian Way. Project not awarded. A portion of the project was awarded Highway Safety Improvement Program funding. $ 3,265,000 $ 51,000 $ - $ - N/A N/A PW Federal Highway Administration (FHWA) California Department of Transportation Transportation Alternatives/Active Transportation Program Carquinez Middle School Trail Connection: The project will construct multi- modal, ADA-compliant path along Crockett Boulevard to access two schools and close a gap in a regional trail. Install pedestrian crossing improvements. Project not awarded. $ 4,459,000 $ 409,000 $ - $ - N/A N/A PW Federal Highway Administration (FHWA) California Department of Transportation Transportation Alternatives/Active Transportation Program 4th Street Crosswalk Enhancements: The project will construct bulb-outs, close a sidewalk gap, upgrade sub-standard sidewalks, install RRFBs and new high-visibility crosswalks at three intersections on Fourth Street Project not awarded. $ 1,576,000 $ - $ - $ - N/A N/A PW Federal Highway Administration (FHWA) California Department of Transportation Transportation Alternatives/Active Transportation Program Market Avenue Complete Street: The project will construct widened and ADA-accessible sidewalks, ADA-compliant curb ramps, curb extensions, shared-lane bicycle markings, and narrow travel lanes along 0.3 miles of Market Avenue. Project not awarded. $ 3,437,000 $ 60,000 $ - $ - N/A N/A PW Federal Highway Administration (FHWA) California Department of Transportation Highway Safety Improvement Program Camino Diablo Safety Improvements: This project proposes to install street lighting and rumble stripes along Camino Diablo Road between Vasco Road and McCabe Drive. Project not awarded. $ 890,460 $ 98,940 $ - $ - N/A N/A PW Federal Highway Administration (FHWA) California Department of Transportation Highway Safety Improvement Program Camino Tassajara Street Lighting Improvements: This project proposes to install street lighting at various locations along Camino Tassajara between Finley Road and Windemere Parkway. Project not awarded. $ 1,221,840 $ 135,760 $ - $ - N/A N/A PW Federal Highway Administration (FHWA) California Department of Transportation Safe Streets and Roads for All San Pablo Avenue Complete Street/Bay Point Trail Gap Closure: Project not awarded. This project was awarded Active Transportation Program funding. $ 9,484,184 $ 2,371,046 $ - $ - N/A N/A PW Federal Highway Administration (FHWA) California Department of Transportation Rebuilding American Infrastructure with Sustainability and Equity San Pablo Avenue Complete Street/Bay Point Trail Gap Closure: Project not awarded. This project was awarded Active Transportation Program funding. $ 8,122,790 $ - $ - $ - N/A N/A $ 173,886,272 $ 17,593,154 $ 62,838,563 $ 10,961,734 $ 3,729,007 $ 483,132 2/2 8/1/20233:02 PM DEPARTMENT:Countywide REPORTING PERIOD: CCC Department CFDA Federal Grantor Agency State Passthrough Agency Name (if any)Program Title Program Description Est. Federal Grant Allocation to County Federal Grant Allocation Received Federal Grant Allocation Expended CAO 21.027 U.S. Treasury N/A Coronavirus State and Local Fiscal Relief Fund (CSLFRF) $350 billion to state, local, territorial, and Tribal governments to bolster their response to the COVID-19 emergency and its economic impacts. Eligible expenses include • Support public health expenditures, by funding COVID-19 mitigation efforts, medical expenses, behavioral healthcare, and certain public health and safety staff; • Address negative economic impacts caused by the public health emergency, including economic harms to workers, households, small businesses, impacted industries, and the public sector; • Replace lost public sector revenue, using this funding to provide government services to the extent of the reduction in revenue experienced due to the pandemic; • Provide premium pay for essential workers, offering additional support to those who have borne and will bear the greatest health risks because of their service in critical infrastructure sectors; and, • Invest in water, sewer, and broadband infrastructure, making necessary investments to improve access to clean drinking water, support vital wastewater and stormwater infrastructure, and to expand access to broadband internet. $ 224,058,903 $ 224,058,903 $ 170,718,903 CAO 21.023 U.S. Treasury N/A Emergency Rental Assistance Program (ERAP) 2 - Federal Direct Allocation ERA2 payments are made directly to states, U.S. territories and local governments with more than 200,000 residents. ERA2 sets aside $2.5 billion for eligible grantees with a high need for ERA2 assistance, based on the number of very low-income renter households paying more than 50 percent of income on rent or living in substandard or overcrowded conditions, rental market costs, and change in employment since February 2020. At least 90 percent of awarded funds must be used for direct financial assistance, including rent, rental arrears, utilities and home energy costs, utilities and home energy costs arrears, and other expenses related to housing. Remaining funds are available for housing stability services, including case management and other services intended to keep households stably housed. ERA2 funds generally expire on September 30, 2025. $ 38,941,950 $ 38,941,950 $ 38,941,950 CAO 21.023 U.S. Treasury California Housing and Community Development Department Emergency Rental Assistance Program (ERAP) 2 - State Subrecipient Allocation ERA2 payments are made directly to states, U.S. territories and local governments with more than 200,000 residents. ERA2 sets aside $2.5 billion for eligible grantees with a high need for ERA2 assistance, based on the number of very low-income renter households paying more than 50 percent of income on rent or living in substandard or overcrowded conditions, rental market costs, and change in employment since February 2020. At least 90 percent of awarded funds must be used for direct financial assistance, including rent, rental arrears, utilities and home energy costs, utilities and home energy costs arrears, and other expenses related to housing. Remaining funds are available for housing stability services, including case management and other services intended to keep households stably housed. ERA2 funds generally expire on September 30, 2026 $ 32,663,062 $ 32,663,062 $ 32,663,062 FINANCIAL INFORMATION PROGRAM INFORMATION AMERICAN RESCUE PLAN ATTACHMENT BQUARTERLY REPORT FY 2022/23 - Q4 (period ending June 30, 2023) 1/4 8/2/20239:59 AM DEPARTMENT:Countywide REPORTING PERIOD: CCC Department CFDA Federal Grantor Agency State Passthrough Agency Name (if any)Program Title Program Description Est. Federal Grant Allocation to County Federal Grant Allocation Received Federal Grant Allocation Expended FINANCIAL INFORMATION PROGRAM INFORMATION AMERICAN RESCUE PLAN ATTACHMENT BQUARTERLY REPORT FY 2022/23 - Q4 (period ending June 30, 2023) CAO 21.032 U.S. Treasury N/A Local Assistance and Tribal Consistency Fund The Local Assistance and Tribal Consistency Fund provides flexible support for eligible revenue sharing counties and eligible Tribal governments to meet their jurisdiction’s needs. Specifically, the statute directs that recipients may use funds for any governmental purpose other than a lobbying activity. As a general matter, recipients may treat these funds in a similar manner to how they treat funds generated from their own revenue. Programs, services, and capital expenditures that are traditionally undertaken by a government are considered to fulfill a “governmental purpose.” For Tribal governments, investing in activities undertaken by Tribal enterprises, such as operating or capital expenditures for businesses that are owned or controlled by a Tribal government, are considered a governmental purpose. $ 100,000 $ 50,000 $ - ConFire 97.083 Federal Emergency Management Agency (FEMA)N/A FY 2021 SAFER (Staffing for Adequate Fire and Emergency Response) Grant Funding for local fire and emergency response teams to help them increase or maintain the number of trained, "front line" firefighters available in their communities. $ 7,548,363 $ - $ 487,503 EHSD 93.600 Administration for Children & Families-Office of Head Start N/A Head Start American Rescue Plan (ARP): Fiscal Year 2021 funding increase for Head Start grantees to support program work toward full re-opening of in-person comprehensive services as local health guidance allows. Federal allocation is $1 billion. $ 2,881,131 $ 2,881,131 $ 1,296,704 EHSD 93.568 Administration for Children & Families-Office of Community Services California Department of Community Services & Development Low Income Home Energy Assistance Program (LIHEAP) Provides $4.5 billion in emergency LIHEAP funds to remain available until September 30, 2022. $ 4,692,311 $ 4,692,311 $ 4,461,982 EHSD 95.053 Health and Human Services - Administration for Community Living (ACL) California Department of Aging Emergency Older Americans Act (OAA) Program Funding Provides $1.43 billion in emergency OAA funding, including $750 million for senior nutrition programs, $460 million for home-and-community-based support services, $45 million for disease prevention, $10 million for the long-term care ombudsman program and $145 million in assistance for grandparents caring for grandchildren. $ 3,810,565 $ 3,810,565 $ 1,205,243 EHSD 93.747 Health and Human Services - Administration for Community Living (ACL) California Department of Social Services Elder Justice Act Programs Provides at least $188 million for the Elder Justice Act in both FY 2021 and FY 2022, and $88 million for grants to public transit systems to improve transportation access for older adults and people with disabilities. $ 15,381 $ 15,381 $ 7,500 EHSD 93.591 Health and Human Services - Administration for Children & Families-Family and Youth Services Bureau CalOES Family Violence Prevention and Services Act (FVPSA) Program Supplemental Grants $450 million Federal funds allocated. Will provide 296 supplement grant awards to states, territories, tribes and local domestic violence organizations to respond to domestic violence. While counties are ineligible to receive direct allocations through the FVPSA program, they may receive funding through their state. TBD $ - $ - EHSD 93.590 Health and Human Services - Administration for Children & Families-Children's Bureau California Department of Social Services Community Based Child Abuse Prevention (CBCAP) and Child Abuse Prevention Treatment Act (CAPTA) Supplemental Funding $25 Million Federal Funds allocated. Counties and tribes with Title IV-E agreement with state opt-in to the ARPA-CBCAP suplemental funding, a one-time allocation that can be spent through September 30, 2025 without a requirement for non-federal matching fund for child abuse prevention direct services and planing activites. $ 522,976 $ 522,976 $ - EHSD 93.575 Administration for Children & Families -Office of Childcare California Department of Social Services Child Care Development Block Grant (CCDBG) ARPA provides a total of nearly $39 billion in emergency funds for the Child Care Community Block Grant (CCDBG), of which nearly $15 billion is for child care subsidies through FY 2024. The remaining $24 billion will be available to states to make stabilization subgrants directly to child care providers to assist in maintaining operations. TBD $ - $ - EHSD 93.596 Administration for Children & Families -Office of Childcare California Department of Social Services Child Care Slots / Child Care Stabilization Funds Increases child care access by 206,500 slots in Alternative Payment, General Child Care, Migrant Child Care, bridge program for foster children, and prioritizes ongoing vouchers for essential workers currently receiving short-term child care. Potential increase in the standard reimbursement rate and regional market rate ceilings. Two one time stipends will be issued out to providers: the first will be $600 per child using March 2021 enrollment and the second will be based on facility type and licensing capacity. Stipends are to be used to support with COVID-19 pandemic relief, and, in the case of decreased enrollment or closures, to support child care providers and state preschool programs in remaining open or reopening. Budget to also include a hold harmless clause for all State Programs. Federal allocation is $24 billion. TBD $ - $ - EHSD 93.568 Administration for Children & Families-Office of Community Services California Department of Community Services & Development Low-Income Household Drinking Water and Wastewater Emergency Assistance Program (LIHWAP) Created under the FY 2021 Omnibus to assist with payments for drinking water and wastewater expenses. Federal allocation is $500 million. $ 1,989,789 $ 1,989,789 $ 1,387,535 EHSD 93.558 Administration for Children & Families-Office of Family Assistance California Department of Social Services Temporary Assistance for Needy Families (TANF) Pandemic Emergency Assistance Fund Provides $1 billion in short-term targeted aid (cash assistance or otherwise) to families in crisis. States will receive funds based on their population's share of children and portion of prior TANF expenditures dedicated to cash assistance. $ 3,721,600 $ 3,721,600 $ 3,721,600 2/4 8/2/20239:59 AM DEPARTMENT:Countywide REPORTING PERIOD: CCC Department CFDA Federal Grantor Agency State Passthrough Agency Name (if any)Program Title Program Description Est. Federal Grant Allocation to County Federal Grant Allocation Received Federal Grant Allocation Expended FINANCIAL INFORMATION PROGRAM INFORMATION AMERICAN RESCUE PLAN ATTACHMENT BQUARTERLY REPORT FY 2022/23 - Q4 (period ending June 30, 2023) EHSD 93.747 Health and Human Services - Administration for Community Living (ACL) California Department of Social Services Elder Abuse Prevention Interventions Program Funds are available for county expenditure between August 1, 2021 and September 30, 2023. While maximum flexibility is afforded to the counties in determining how they will spend the funds, counties are advised to exercise judgement consistent with the Elder Justice Act Section 2042(b); Section 9301 of the ARPA of 2021; and guidance provided by the federal Administration for Community Living. Based on ACL No. 22-07, examples of how to spend the allocation noted in the Federal Register Notice include:•Establishing or enhancing the availability for elder shelters and other emergency,short-term housing and accompanying “wrap-around” services; •Establishing, expanding, or enhancing state-wide and local-level elder justicenetworks; •Working with tribal APS efforts; •Improving or enhancing existing APS processes; •Improving and supporting remote work; •Improving data collection and reporting at the case worker, local, and state levelsin a manner that is consistent with the National Adult Maltreatment ReportingSystem; •Establishing new, or improving existing processes for responding to allegedscams and frauds; •Community outreach; •Providing goods and services to APS clients; •Acquiring personal protection equipment and supplies; •Paying for extended hours/over-time for staff, hiring temporary staff, andassociated personnel costs; •Training; •Assisting APS clients to secure the least restrictive option for emergency oralternative housing, and with obtaining, providing, or coordinating with caretransitions as appropriate. $ 406,037 $ 406,037 $ - HSD 93.224 Health Resources and Services Administration (HRSA), U.S. Department of Health and Human Services (HHS) N/A American Rescue Plan Act Funding for Health Centers Appropriates funds to the Department of Health and Human Services (HHS) to be distributed to community health centers for: • Vaccine planning, preparation, distribution, and tracking • COVID-19 testing, monitoring, and contract tracing, including mobile testing and vaccinations • Health care workforce expansion • Health care services and infrastructure modification • Community outreach related to COVID-19 $ 3,355,250 $ 3,040,659 $ 3,040,659 HSD 93.958 Substance Abuse and Mental Health Services Administration (SAMHSA), U.S. Department of Health and Human Services (HHS) CA Department of Health Care Services (DHCS) Community Mental Health Services Block Grant (MHBG) Appropriates funds to HHS for Substance Abuse and Mental Health Services Administration (SAMHSA) block grants to states for community mental health services. Period covered is September 1, 2021 through June 30, 2025. $ 2,597,143 $ 214,690 $ 585,777 HSD 93.959 Substance Abuse and Mental Health Services Administration (SAMHSA), U.S. Department of Health and Human Services (HHS) CA Department of Health Care Services (DHCS) Substance Abuse Prevention and Treatment Block Grant (SABG) Appropriates funds to HHS for Substance Abuse and Mental Health Services Administration (SAMHSA) block grants to states for SUD programs. States will have some discretion in how funds are expended consistent with federal block grant requirements, and may choose to utilize some dollars consistent with existing block grant programs/services while allocating other dollars to new or one-time activities and priorities. All expenditures are subject to approval by SAMHSA. $ 2,508,139 $ - $ 1,039,190 HSD 93.354 Centers for Disease Control and Prevention (CDC), U.S. Department of Health and Human Services (HHS) CA Department of Public Health (CDPH)Public Health Workforce Appropriates funds to CDC to support 21st century outbreak response needs by: 1. Expanding and enhancing frontline public health staff 2. Conducting DIS workforce training and skills building 3. Building organizational capacity for outbreak response 4. Evaluating and improving recruitment, training, and outbreak response efforts Funds will be made available during the two-year budget period and period of performance (July 1, 2021 to June 30, 2023). $ 1,910,858 $ 477,715 $ 1,260,378 3/4 8/2/20239:59 AM DEPARTMENT:Countywide REPORTING PERIOD: CCC Department CFDA Federal Grantor Agency State Passthrough Agency Name (if any)Program Title Program Description Est. Federal Grant Allocation to County Federal Grant Allocation Received Federal Grant Allocation Expended FINANCIAL INFORMATION PROGRAM INFORMATION AMERICAN RESCUE PLAN ATTACHMENT BQUARTERLY REPORT FY 2022/23 - Q4 (period ending June 30, 2023) HSD 93.498 Health Resources and Services Administration (HRSA), U.S. Department of Health and Human Services (HHS) N/A Provider Relief Fund - American Rescue Plan (ARP) Rural Distribution Appropriates funds to the Department of Health and Human Services (HHS) to be distributed to providers and suppliers who have served rural Medicaid, Children's Health Insurance Program (CHIP), and Medicare beneficiaries from January 1, 2019 through September 30, 2020. ARP Rural is intended to help address the disproportionate impact that COVID-19 has had on rural communities and rural health care providers. $ 133,362 $ 133,362 $ 133,362 DCD 14.239 U.S Department of Housing and Urban Development N/A HOME-ARP: HOME Investment Partnerships American Rescue Plan Program Assist individuals or households who are homeless, at risk of homelessness, and other vulnerable populations, by providing housing, rental assistance, supportive services, and non- congregate shelter, to reduce homelessness and increase housing stability. HOME-ARP funds can be used for four eligible activities: production or preservation of affordable housing; tenant- based rental assistance; supportive services, homeless prevention services, and housing counseling; purchase and development of non-congregate shelter. $ 12,090,215 $ 12,090,215 $ 11,656 $ 343,947,035 $ 329,710,346 $ 260,963,004 as % 95.9%75.9% 4/4 8/2/20239:59 AM ATTACHMENT AProgram Area Program TitleFederal Budget AugmentationSummary DescriptionFiscal Recovery Funds State & Local Fiscal Recovery Funds$130.2BContra Costa will receive $224M Fiscal Recovery Funds $2BThis only applies if a jurisdiction gets Payment in Lieu of taxes (PILT): Provides an additional $1.5 billion, split evenly over FY 2022 and 2023, for eligible revenue share counties (i.e., public land counties)Assistance to Individuals and FamiliesSupplemental Nutrition Assistance Program (SNAP) Administration$1.1B Pass through from the state for local SNAP administration and supplemental costs of running the programAssistance to Individuals and FamiliesSNAP 15% Benefit Extension $3.5B Extends the benefit increase through 9/30/2021Assistance to Individuals and FamiliesWomen, Infant, Child (WIC) Program $0.9BEmergency funds which will enhance benefits for four months plus $390 million of which will support outreach innovation and program modernization funding.Assistance to Individuals and FamiliesPandemic Electronic Benefits Transfer (EBT)  $5.6BProvides +15% monthly SNAP benefits to low‐income children (including under 6 years old) who have lost access to free/reduced price meals at school or child care due to the pandemic; May not apply in CAAssistance to Individuals and FamiliesCommodity Supplemental Food Program $37M Funds supplementing low‐income, 60+ individuals with healthy food commoditiesAssistance to Individuals and FamiliesFamily Violence Prevention and Services $0.5B Formula grants may be available to counties for Domestic Violence hotlines and survivor support programsAssistance to Individuals and FamiliesCommunity‐based Child Abuse Prevention $0.3BThrough 9/30/2023; Going to state lead entities but may be available to counties through competitive sub‐awardsAssistance to Individuals and FamiliesPandemic Emergency Assistance $1.0B Targeted cash assistance supplementAssistance to Individuals and FamiliesOlder Americans Act (OAA) Programs $1.4BAdditional funds for nutrition, community support and ombudsperson services provided directly to local Area Agencies on Aging (Triple A)AMERICAN RESCUE PLAN ‐ FUNDING SUMMARY1/47/28/202112:03 PM ATTACHMENT AProgram Area Program TitleFederal Budget AugmentationSummary DescriptionAMERICAN RESCUE PLAN ‐ FUNDING SUMMARYAssistance to Individuals and FamiliesElder Justice Act Programs $276M Funding through Federal FY 2022 to prevent elder fraud and abuseAssistance to Individuals and FamiliesEarly Childhood Home Visiting $150M States receive these funds and may subaward to county entities providing servicesAssistance to Individuals and FamiliesFamily Planning $50MFederal grant program providing low‐income and adolescent patients with essential family planning and preventative health services. County health departments are eligible applicants of these grants.Assistance to Individuals and FamiliesTenant‐Based Rental Assistance $5B Provides housing choice vouchers, with funds available through September 30, 2030.Assistance to Individuals and FamiliesHomelessness Assistance $5BProvides rental assistance, provides supportive services and development of affordable housing through acquisition or creation of non‐congregate shelter units. Funding will be allocated using the HOME Investment Partnerships Program.Assistance to Individuals and FamiliesEmergency Rental Assistance $21.6BProvides an additional round of funding for the Emergency Rental Assistance Program. Funding is distributed to counties with 200,000 residents or more, to help keep residents stably housed during the COVID‐19 pandemic.Education and ChildcareChild Care and Development Block Grants (CCDBG)$15B Administered by state in CA, but may be available as a subaward to countiesEducation and Childcare Child Care Entitlements to States $633MPermanent increase in funding to states and State match waiver through end of FFY 2022. These changes should make more money available to countiesEducation and ChildcareLow Income Household Drinking Water and Wastewater Assistance Program (LIHWAP)$4.5BCounty administered program has a flexible structure and can support household heating and cooling expenses, weatherization assistance, crisis assistance, and services such as counseling. Education and ChildcareLow Income Home Energy Assistance Program (LIHEAP)$0.5BFederal government is directing states to model LIHWAP after LIHEAP, it is possible that county governments functioning as a local LIHEAP agency will be responsible for administering this new program as well and may receive funds.Education and Childcare Head Start $1.0BEmergency funding to be distributed across existing Head Start agencies according to their share of total enrolled children.HealthCertified Community Behavioral Health Clinic Expansion Grant Program$420MGrants aimed to increase access to, and improve the quality of community mental and substance use disorder treatment through the expansion of CCBHCs2/47/28/202112:03 PM ATTACHMENT AProgram Area Program TitleFederal Budget AugmentationSummary DescriptionAMERICAN RESCUE PLAN ‐ FUNDING SUMMARYHealth Youth Suicide Prevention Programs $20MCounties that are public organizations designated by a state to develop or direct the youth suicide early intervention and prevention strategy are eligible to receive funds.HealthCommunity Mental Health Services Block Grant$1.5BCounties may use block grant dollars to provide a range of services for adults and children with serious mental illnesses.HealthSubstance Abuse Prevention and Treatment Block Grant$1.5BFunding for county behavioral health authorities to serve vulnerable, low‐income populations, such as those with HIV/AIDS, pregnant and parenting women, youth and others by ensuring access to substance abuse services.HealthCommunity‐based Funding for Local Substance Use Disorder Services$30MProvides grants to local governments for community‐based overdose prevention programs, syringe services programs and other harm reduction services in light of increased pandemic related drug‐misuseHealthCommunity‐based Funding for Local Behavioral Health Needs$50MProvides grants to local governments to address increased community behavioral health needs worsened by the COVID‐19 pandemic.Health Project Aware $30MProvides grants, contracts and cooperative agreements to entities to advance wellness and resiliency in education.Health Community Health Centers$7.6BProvides grants to Federally Qualified Health Centers (FQHCs) to respond to the COVID‐19 pandemicHealth Public Health Workforce $7.66BProvides funding to establish, expand and sustain a public health workforce including grants to local public health departmentsHealth National Health Services Corps $800MProvides funding for the scholarship as well as federal and state loan repayment programs for the healthcare workforceHealth Nurse Corp$200MProvides funding for the federal loan repayment programs for nursesHealthMental and Behavioral Health Professionals Training$80MProvides funding for grants or contracts to local governments and other entities, to run training programs in strategies for reducing and addressing suicide, burnout, mental health conditions and substance use disorders among health care professionals.HealthGrants for Health Care Providers to Promote Mental and Behavioral Health$80MProvides funding to award grants or contracts to entities providing health care, including federal qualified health centers, to establish or expand programs to promote mental health among their providers and othersHealth Pediatric Mental Health Care Access $40MProvides funding to award grants to counties to promote behavioral health integration in pediatric primary care through the development and support pediatric mental health care telehealth access programsHealth Grants for Testing $47.8BProvides funding for COVID‐19 testing, contact tracing and mitigation activities. Note that this funding will be distributed to local jurisdictions through existing cooperative agreements3/47/28/202112:03 PM ATTACHMENT AProgram Area Program TitleFederal Budget AugmentationSummary DescriptionAMERICAN RESCUE PLAN ‐ FUNDING SUMMARYHealth Grants for Vaccines $7.5BProvides funding for COVID‐19 vaccine activities. Note that this funding will be distributed to local jurisdictions through existing cooperative agreementsOther FEMA Disaster Relief Funds$50BProvides additional funds to meet the immediate needs of local governmentsOther Emergency Food and Shelter Program $400MLocal governmental entities that provided food, shelter and supportive services to people with economic emergencies services in their communities are eligible to apply for this supplemental fundingOtherEmergency Food and Shelter Program ‐ Humanitarian Relief$110MLocal governmental entities that provided food, shelter and supportive services to people with economic emergencies services in their communities are eligible to apply for this supplemental funding through the National Board for the Emergency Food and Shelter ProgramOther Assistance to Firefighter Grants (AFG)$100MFire agencies can apply for supplemental funds to purchase PPE for first respondersOtherStaffing for Adequate Fire and Emergency Response (SAFER) Grants$200MFunding for local fire and emergency response teams to help them increase or maintain the number of trained, "front line" firefighters available in their communitiesOther Emergency Management Performance Grants $100MGrant funding for local emergency management agencies for implementation of the National Preparedness System and works toward the National Preparedness Goal of a secure and resilient nation.OtherEconomic Development Assistance (EDA) Programs$3.0BLocal government is eligible to apply for the EDA program and can use the funding for economic recovery projects. 25% of the funds are reserved for communities that have suffered economic injury due to job losses in the travel, tourism or outdoor recreation sectors.Other Categorical Grants ‐ Air Pollution $50MLocal government can apply for grants and activities related to air quality monitoring and the prevention and control of air pollutionOtherEmergency Connectivity Fund for Libraries (and schools)$7.2BThis competitive grant funding provides a 100% reimbursement to schools and libraries for internet access and connected devices for students and teachers for remote learning and library services. 4/47/28/202112:03 PM RECOMMENDATION(S): 1. ACCEPT the fiscal year 2022/23 4th Quarter report on American Rescue Plan Act (ARPA) and Infrastructure, Investment and Jobs Act (IIJA) funding to Contra Costa County; 2. ACKNOWLEDGE that $37,544,395 of ARPA Coronavirus State and Local Recovery Funds (CSLFRF) remains unallocated as of June 30, 2023; and 3. DIRECT the County Administrator to return to the Board of Supervisors with an update on the status of FEMA Public Assistance claims related to COVID-19 disaster recovery efforts at the 2024 Board of Supervisors' Annual Retreat, or prior if FEMA issues new policy guidance applicable to COVID-19 claims, including proposed options for allocation of remaining ARPA CSLFRF funds. FISCAL IMPACT: No fiscal impact, this item is informational only. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/08/2023 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Ken Carlson, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Timothy Ewell, (925) 655-2043 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Antonia Welty, Deputy cc: C. 59 To:Board of Supervisors From:Monica Nino, County Administrator Date:August 8, 2023 Contra Costa County Subject:FY 2022/23 4TH QUARTER UPDATE - AMERICAN RESCUE PLAN ACT (ARPA) & INFRASTRUCTURE INVESTMENT AND JOBS ACT (IIJA) FISCAL IMPACT: (CONT'D) American Rescue Plan Act: As of June 30, 2023, the County has identified $343.9 million of known ARPA revenue allocations across 22 unique grant programs. Of that amount, the County has received $329.7 million or 95.9%, and has spent $261 million, or 75.9%. A full accounting of the above figures, by unique grant program, is included in the "American Rescue Plan - Quarterly Report Worksheet," included as Attachment B to this staff report. Infrastructure Investment and Jobs Act: As of June 30, 2023, the County has applied for $173.8 million in federal IIJA funded grants with a required County match of $17.6 million across 29 unique grant programs. Of that amount, the County has been awarded $62.8 million of federally funded grants requiring an additional County match of $11 million among 13 unique grant programs. A full accounting of the above figures, by unique grant program, is included in the "Infrastructure Investment and Jobs Act - Quarterly Report Worksheet," included as Attachment C to this staff report. BACKGROUND: American Rescue Plan Act (ARPA) The American Rescue Plan Act (ARPA) was signed into law on March 11, 2021 by President Biden. The ARPA is a broad and far-reaching funding package totaling $1.9 trillion, which provided direct stimulus to taxpayers, advances on child tax credit payments, direct allocations to State and Local governments as well as a myriad of competitive grant programs administered by federal agencies. A summary of the ARPA, including national funding figures, is included as Attachment A for reference. County History of American Rescue Plan Act Actions During the fiscal year 2021/22 budget development process, the County Administrator's Office requested information from departments about known impacts from the ARPA for context in assembling the fiscal year 2021/22 Recommended Budget. Because the passage of the ARPA occurred late in the County’s budget process, there was very little information to share in subsequent budget presentations, with the exception of the Coronavirus State and Local Fiscal Recovery Fund (CSLFRF), which was widely being tracked throughout the legislative process by state and local government professional organizations such as the National Association of Counties (NACo). At that time, the County was estimated to receive slightly more than $220 million over a two-year period. On June 28, 2021, the County Administrator sent correspondence to department heads establishing guidance for reporting impacts of the ARPA on their respective departments. This included an initial assessment of ARPA impacts by program area, a request for information about unreimbursed COVID-19 costs incurred, a survey of one-time needs and templates of required quarterly reporting documents. The results were reported on during a public ARPA workshop hosted by the Board of Supervisors on August 3, 2021 (D.4). In summary, departments reported the following information at that time: Known ARPA Revenue: $317,327,304, of which $127,606,232 has been received by the County Unreimbursed COVID-19 Costs: $16,882,139, including $7,368,000 of unrealized gas tax revenue due to Shelter in Place orders One-Time Needs: $71,655,531, including $4,120,000 that could be leveraged from non-ARPA funding sources It is important to note that the One-Time Needs figure above reflected projects that could be obligated prior to December 21, 2024, consistent with CSLFRF guidelines discussed further below. At the conclusion of the August 2021 public workshop, the Board directed the full $112 million allocation of Year 1 CSLFRF funding to the Health Services Department to defray the cost impacts of COVID-19 response activities. Subsequently, on January 25, 2022, the Board acknowledged that the fiscal year 2022/23 Recommended Budget would include $53 million of Year 2 CSLFRF funding in the Health Services Department budget. On April 12, 2022, the Board approved the fiscal year 2022/23 Recommended Budget as presented, including the additional $53 million of Year 2 CSLFRF funding. At the conclusion of fiscal year 2021/22, the Health Services Department had not spent the entire $112 million allocation. $30 million of that amount was re-budgeted in fiscal year 2022/23, making the total amount budgeted $83 million ($53 million of Year 2 funds + $30 million of unspent Year 1 funds). Review of Primary ARPA Revenue Drivers There are two ARPA grant programs that provide the majority of funding to the County; specifically, the CSLFRF and a second allocation of Emergency Rental Assistance Program (ERAP) funds. Below are additional details about both revenue streams. Coronavirus State and Local Fiscal Recovery Fund - $224,058,903 Contra Costa County was allocated $224,058,903 of CSLFRF funds directly from the U.S. Treasury. The funding was allocated in two 50% tranches, the first of which was received by the County on May 18, 2021 in the amount of $112,029,451. The second tranche was distributed to the County in an equal amount on June 8, 2022. The ARPA outlines four specific eligible uses for CSLFRF funding: • COVID-19 response activities or its negative economic impacts; • Premium pay to eligible workers performing essential work during COVID-19; • Government services to the extent of the reduction in revenue due to COVID-19; and • Infrastructure investments specifically for water, sewer and broadband. Each category above has several nuances associated with it, which staff has presented on several occasions beginning in August 2021 and at subsequent Board meetings. The ARPA requires CSLFRF recipients with populations of over 250,000 residents to submit an annual Recovery Plan Performance Report, including descriptions of projects and information on performance indicators and objectives of each award. CSLFRF expenditures must be incurred by December 31, 2024 and ultimately spent by December 31, 2026. Emergency Rental Assistance Program 2 - $71,605,012 ($38,941,950 Federal + $32,663,062 State) Contra Costa County was allocated an additional $71,605,012 in ERAP 2 funds directly from the U.S. Treasury and via the State of California through the State’s ARPA funding allocation. This funding complements ERAP 1 funding previously received both from the U.S. Treasury and from the State in the amount of $75,822,311, making a total of $147,427,324 rental and utility assistance funding available to Contra Costa residents, landlords and utility providers. The State of California requested letters of intent from counties and cities slated to receive State allocations of ERAP 2 funds, subject to final approval by governing boards, to secure funding allocations. The County Administrator's Office filed the letter of intent with the State on July 27, 2021 and subsequently received Board approval to continue participating in the State’s Housing is Key program, providing coordinated rental and utility assistance throughout the state, including to Contra Costans. ERAP 2 funds were to be used largely in a similar fashion to ERAP 1, but also allowed for relocation cost and security deposit assistance to eligible residents. ERAP 1 funds were to be expended by September 30, 2022 and ERAP 2 funds must be expended by September 30, 2025. The State program has concluded and all funds were distributed prior to the deadlines outlined above. For reference, as of August 1, 2023, the total amount of ERAP assistance provided in Contra Costa County, among all funding programs, was $229.4 million, serving 16,996 households - $82 million above the County's initial allocation amounts, which was funded by State General Fund. Fiscal Year 2022/23 4th Quarter (April-June 2023) ARPA Status Report As of June 30, 2023, the County has identified $343.9 million of known ARPA revenue allocations across 22 unique grant programs. Of that amount, the County has received $329.7 million, or 95.9%, and has spent $261.0 million, or 75.9%. A full accounting of the above figures, by unique grant program, is included in the "American Rescue Plan - Quarterly Report Worksheet," included as Attachment B to this staff report. Specific reporting on the CSLFRF program is presented below: Status of ARPA CSLFRF Funding As of June 30, 2023, the County had received the entire CSLFRF allocation of $224.1 million and expended $170.7 million. As previously mentioned, the Board of Supervisors has taken action to allocate $83 million to the Health Services Department in fiscal year 2022/23. The County Administrator's Office worked with the Health Services Department during the fiscal year 2023/24 budget development process to determine how much of the $83 million allocation was projected to be spent in fiscal year 2022/23 and how much would likely be reallocated to fiscal year 2023/24. Those estimates assumed $68 million would be spent in fiscal year 2022/23, resulting in $15 million being budgeted for use in fiscal year 2023/24. In late July 2023, the Health Services Department provided a final, quarterly drawdown request for fiscal year 2022/2023, which resulted in a total annual drawdown of $67.2 million, resulting in $15.8 million being available for use in fiscal year 2023/24. Based on actual expenditures in fiscal years 2021/22 and 2022/23 and the anticipated re-budget of unused funds in fiscal year 2023/24, the current amount of CSLFRF funds remaining unallocated is approximately $37.5 million as illustrated below. Infrastructure Investment and Jobs Act (IIJA) According to the Government Finance Officer's Association (GFOA), the Infrastructure Investment and Jobs Act (IIJA), also referred to as the Bipartisan Infrastructure Law (BIL), was signed into law by President Biden on November 15, 2021. The law authorizes $1.2 trillion for transportation and infrastructure spending with $550 billion of that figure going toward “new” investments and programs. Funding from the IIJA is expansive in its reach, addressing energy and power infrastructure, access to broadband internet, water infrastructure, and more. Some of the new programs funded by the bill could provide the resources needed to address a variety of infrastructure needs at the local level. Specific highlights of the IIJA funding program include: Public Transportation: The IIJA invests $91.2 billion to repair and modernize transit. The legislation supports expanded public transportation choices nationwide, replacing thousands of deficient transit vehicles, including buses, with clean, zero emission vehicles, and improving accessibility for the elderly and people with disabilities. Airports and Federal Aviation Administration Facilities : The IIJA invests $25 billion to address repair and maintenance needs, reduce congestion and emissions, and modernize our National Aerospace System. Ports and Waterways: The IIJA invests over $16.7 billion to improve infrastructure at coastal ports, inland ports and waterways, and land ports of entry along our border. Electric Vehicles, Buses, and Ferries: The IIJA includes a $7.5 billion investment in electric vehicle charging to help build out a national network of 500,000 electric vehicle chargers. In addition, there are investments from the IIJA for specific vehicles to transition to electric school buses, transit buses, and even passenger ferries to reduce emissions for their riders, including children and low-income families that bear the greatest burdens of pollution while trying to meet their mobility needs. Broadband Deployment and Access: The IIJA included a $65 billion investment to help close the digital divide and ensure access for all Americans to reliable, high speed, and affordable broadband. The additional funding builds off of investments in previous laws, including the American Rescue Plan (ARPA) and the Consolidated Appropriations Act of 2021. As a result of the additional funding, the National Telecommunications and Information Administration (NTIA) plans to implement several new programs with these aggregate investments. Water Infrastructure: The IIJA invests more than $50 billion through the Environmental Protection Agency's (EPA) drinking water, wastewater, and storm water infrastructure programs. Resiliency: The IIJA makes our communities safer and our infrastructure more resilient to the impacts of climate change and cyber-attacks, with an investment of more than $50 billion to protect against draughts, heat, floods and wildfires, in addition to major investments in weatherization. The legislation is the largest investment in the resilience of physical and natural systems in American history. Fiscal Year 2022/23 4th Quarter (April-June 2023) IIJA Status Report Contra Costa County has been aggressively pursuing IIJA dollars for local infrastructure projects. As of June 30, 2023, the County has applied for $191.5 million in IIJA related grants, including $173.8 million in federal funding (administered by the State in most cases) and $17.6 million in required County match across 29 unique grant programs. Of that amount, the County has been awarded $73.8 million, including $62.8 million in federal funding and $11 million in required County match across 14 unique grant programs. Of those 14 grant awards, the County has expended $4.2 million, including $3.7 million in federal funds and $483,132 in required County match across two (2) unique grant programs. A full accounting of the above figures, by unique grant program, is included in the "Infrastructure Investment and Jobs Act - Quarterly Report Worksheet," included as Attachment C to this staff report. The vast majority of IIJA funds flow from the federal government to the states for allocation. In Contra Costa, the 29 unique grant applications referenced above are centered among four Granting Agencies; three (3) state and one (1) federal. Below is a summary table illustrating the breakdown of total grant dollars (federal + County share) applied for, awarded and expended by each of the four (4) Granting Agencies: CONSEQUENCE OF NEGATIVE ACTION: The fiscal year 2022/23 4th Quarter report on the American Rescue Plan Act (ARPA) and the Infrastructure Investment and Jobs Act (IIJA) will not be formally accepted by the Board of Supervisors. ATTACHMENTS Attachment A - American Rescue Plan Act Summary Attachment B - American Rescue Plan Act, FY 2022/23 4th Quarter Report (April-June 2023) Attachment C - Infrastructure Investment and Jobs Act, FY 2022/23 4th Quarter Report (April-June 2023) CDDP22-03021 Legend 1:564 Notes0.00.01 THIS MAP IS NOT TO BE USED FOR NAVIGATION 0.0 0 Miles WGS_1984_Web_Mercator_Auxiliary_Sphere This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. Aerial Photo City Limits Streets Building Outlines Assessment Parcels World Imagery Low Resolution 15m Imagery High Resolution 60cm Imagery High Resolution 30cm Imagery Citations Appian WayFa r is s L n Garden Rd Santa R itaRdGarden LnFo s t e r L nLambertRd LaP a l o m a R d Map Created 6/1/2023 by Contra Costa County Department of Conservation and Development, GIS Group 30 Muir Road, M artinez, CA 94553 37:59:41.791N 122:07:03.756WI0390780195 Fe et This map was created by the Contra C osta County Departm ent of Conservation and Development with data from the Contra Costa County GIS Program. Som e base data, primarily City Lim its, is derived from the CA State Board of Equalization's tax rate areas. While obligated to use this data the County assum es no responsibility for its accuracy. This map contains copyrighted information and may not be altered. It m ay be reproduced in its current state if the source is cited. Users of this map agree to read and accept the County of Contra Costa disclaimer of liability for geographic information. Attachment B: APN: 425-142-030General Plan Amendment Study (GP23-0001)General Plan Designations Appian WayFa r is s L n Garden Rd Santa R itaRdGarden LnFo s t e r L nLambertRd LaP a l o m a R d Curr ent Genera l Plan Pr oposed General Plan SITE SITE Project Site Parcels General Plan Designations SH (Single Family Resi - High) ML (Multiple Family R esi - Low) MM (Multiple Family Resi - M edium) MH (Multiple Fam ily Resi - H igh) M-11 (Appian Way Mixed U se) CO (C omm ercial) OF (Office) PS (Public/Semi-Public) OS (Open Space) PS OS SH SH SH OS ML ML CO SH CO MH ML MH M-11 M-11 M-11MLMH M-11 MM MM MH PS OF OF ALI CARRIAGE RENTAL HOMES 4301 APPIAN WAY - EL SOBRANTE, CA PROJECT TEAM: OWNER: ALI FAMILY TRUST 4247 APPIAN WAY EL SOBRANTE, CA 94803 925.789.0564 numair89@yahoo.com ARETE, INC. ARCHITECTURE - GARY L. WHEELER P.O. BOX 2211 CONCORD, CA 94520 925.692.5888 ARCHITECT: THE HUMANN COMPANY 1021 BROWN AVENUE LAFAYETTE, CA 94549 925.283.5000 izzat@humannco.com CIVIL ENGINEER: SOILS ENGINEER: 1624 ARMSTRONG COURT 925.686.6556 CONCORD, CA 94521 GEOTECHNICA, CONSULTING GEOTECHNICAL ENGINEER gary.areteinc@gmail.com .. SHEET INDEX: COV COVERSHEET , . . . . STRUCTURAL ENGINEER:NOTE: TITLE 24 CONSULTANT: 1075 VICTORINE ROAD 925.243.1767 LIVERMORE, CA 94551 WEST COAST ENERGY DESIGN - LANNY DANA mytitle24guy@gmail.com U.M.C. ON-SITE FIELD VERIFICATION OF ALL DIMENSIONS AND CONDITIONS SHALL BE THE RESPONSIBILITY OF THE CONTRACTOR. NOTED DIMENSIONS TAKE PRECEDENCE OVER SCALE. CONTRACTOR/ OWNER SHALL VERIFY CONTOURS, SITE CONFIGURATIONS, PROPERTY LINES, SETBACKS, EASEMENTS, EXTENT OF BUILDING PAD, AND ACCURACY OF TOPOGRAPHY PRIOR TO APPROVAL, ACCEPTANCE, AND CONSTRUCTION. SITE CONFIGURATION, SETBACK AND EASEMENT INFORMATION, AND TOPOGRAPHY SHALL BE PROVIDED BY THE OWNER. OWNER SHALL VERIFY ALL PROPERTY LINES, EASEMENTS, EXTENT OF BUILDING PAD, AND ACCURACY OF TOPOGRAPHY PRIOR TO APPROVAL AND/ OR ACCEPTANCE. JOB SAFETY: THE ARCHITECT IS NOT RESPONSIBLE FOR THE FABRICATION, ERECTION AND/OR JOB SAFETY. THE CONTRACTOR SHALL COMPLY WITH ALL SAFETY REGULATIONS. THE CONTRACTOR SHALL BE SOLELY RESPONSIBLE FOR THE DESIGN AND INSTALLATION OF ALL SHORING, BRACING, FORM WORK, ETC. AS REQUIRED FOR THE PROTECTION OF LIFE AND PROPERTY DURING THE CONSTRUCTION OF THE PROJECT. SOILS ENGINEER SHALL INSPECT AND CERTIFY FOUNDATION EXCAVATIONS PRIOR TO FOOTING INSPECTION BY THE CITY. THE SOILS ENGINEER SHALL BE RETAINED TO PROVIDE OBSERVATION AND TESTING SERVICES DURING THE EARTHWORK, FOUNDATION CONSTRUCTION, AND DRAINAGE PHASES OF THE WORK. UNDER NO CIRCUMSTANCES SHALL ANY SHEETS (DRAWINGS, PRINTS, PLANS, ETC.) MARKED "BID DOCUMENTS" BE USED FOR ACTUAL CONSTRUCTION. OMISSIONS: IN THE EVENT CERTAIN FEATURES OF THE CONSTRUCTION ARE NOT FULLY SHOWN ON THE DRAWINGS, THEIR CONSTRUCTION SHALL BE OF THE SAME CHARACTER AS FOR SIMILAR CONDITIONS THAT ARE SHOWN ON THE DRAWINGS. 9. 7. 8. 6. 5. 4. 3. (E)EXISTING GROUND FAULT INTERRUPTER GALVANIZED SHEET METAL VALLEY GALVANIZED SHEET METALGSM HGT./HT. H/HDWD. HDR. HORIZ. INT. JST. GSMV GYP. HEADER HORIZONTAL HEIGHT JOIST INTERIOR GYPSUM HARDWOOD EA. GALV. GAL. G.F.I. ELEV. FR. FLR. FIN. FX. FT. EXT. EACH GALLON GALVANIZED ELEVATION FRENCH FLOOR FINISH FIXED FOOT EXTERIOR COMPOSITE/COMPOSITION AMERICAN SOCIETY OF TESTING MATERIALS CLG.CEILING CS/CSMT. COMP. DH. DIA. DTL. DR. DWGS. DIM. CONT. DBL. CONC. DOUBLE HUNG DIAMETER DETAIL DOOR DRAWINGS DIMENSION DOUBLE CASEMENT CONTINUOUS CONCRETE C/CPT. A.B. ADD'L ABV. BLDG. BD. BM. A.S.T.M. CARPET ANCHOR BOLT ABOVE ADDITIONAL BOARD BEAM BUILDING U.P.C. WDW. W.I. U.O.N. WD. V.P. VERT. V.I.F. V GENERAL: THESE PLANS ARE A "BUILDER'S SET". ARETE, INC. HAS BEEN CONTRACTED TO PROVIDE A "BUILDER'S SET" WITH THE AGREEMENT THAT AN EXPERIENCED AND KNOWLEDGEABLE CONTRACTOR SHALL CONSTRUCT THIS PROJECT. THESE PLANS CONTAIN INFORMATION FOR GENERAL CONSTRUCTION AND BUILDING PERMIT PURPOSES ONLY, THEY ARE NOT EXTENSIVELY DETAILED NOR ARE SPECIFICATIONS PROVIDED. FOR ITEMS, METHODS AND/OR MATERIALS NOT SHOWN, THE MINIMUM REQUIREMENT OF THE CURRENTLY ADOPTED C.B.C. SHALL GOVERN. THESE PLANS HAVE BEEN PRODUCED SOLELY FOR THE USE OF A KNOWLEDGEABLE AND EXPERIENCED CONTRACTOR. ANY OR PART OF ALL SYSTEMS, MATERIALS, CONNECTIONS AND DETAILS NOT SPECIFICALLY PROVIDED IN THESE PLANS ARE THE SOLE AND COMPLETE RESPONSIBILITY OF THE CONTRACTOR TO PROPERLY VERIFY AND INSTALL. THE ARCHITECT DOES NOT PROVIDE CONTINUOUS OBSERVATION UNLESS IT HAS BEEN SPECIFICALLY CONTRACTED FOR. THE CONTRACTOR IS SOLELY RESPONSIBLE FOR THE QUALITY AND CONSTRUCTION STANDARDS FOR THIS PROJECT. THE ARCHITECT PROVIDED NO WARRANTY OR GUARANTEE ON THE FINAL PROJECT, NOR A DUTY TO ANY PERSON OR ENTITY BEYOND THE AFOREMENTIONED LIMITED INFORMATION OF THESE CONSTRUCTION DOCUMENTS. THE CLIENT IS DIRECTLY RESPONSIBLE FOR ANY MODIFICATIONS THAT MAY BE ASSOCIATED WITH REVISIONS RESULTING FROM BUILDING CODE CHANGES THAT MAY OCCUR SUBSEQUENT TO THE GENERATION OF THESE CONSTRUCTION DOCUMENTS. CONTRACTOR & SUBCONTRACTORS ARE TO REFER TO ALL SHEETS (DRAWINGS) PRIOR TO COMMENCEMENTS OF WORK TO ELIMINATE POSSIBLE FUTURE ERRORS AND OMISSIONS. IF, IN THE OPINION OF THE CONTRACTOR OR ANY SUBCONTRACTOR, INSTRUCTIONS, DETAILS OR INFORMATION CONTAINED IN THESE DRAWINGS OR SPECIFICATIONS IS AT VARIANCE WITH OR DOES NOT COMPLY WITH ANY OF THE REQUIREMENTS ABOVE, HE SHALL REPORT THE SAME TO THE ARCHITECT BEFORE PROCEEDING WITH THAT PHASE OF THE WORK. 2. 1. PKT. ALL WORK PERFORMED SHALL COMPLY IN ALL ASPECTS WITH BUT NOT NECESSARILY LIMITED TO ALL APPLICABLE LOCAL AND STATE ORDINANCES, CODES, AND REGULATIONS AND WITH THE FOLLOWING CODE EDITION: IN THE EVENT OF CONFLICTS IN THE CODE REQUIREMENTS, THE MOST STRINGENT REQUIREMENTS SHALL APPLY. ANY CONFLICTS BETWEEN THE CONSTRUCTION DOCUMENTS AND THE ABOVE CODES AND ORDINANCES SHALL BE BROUGHT TO THE ATTENTION OF THE ARCHITECT, GENERAL CONTRACTOR AND THE OWNER'S REPRESENTATIVE FOR RESOLUTION BEFORE PROCEEDING WITH THE WORK. 2019 CALIFORNIA BUILDING CODE, 2069 CALIFORNIA MECHANICAL CODE, 2019 CALIFORNIA PLUMBING CODE, 2019CALIFORNIA ELECTRICAL CODE 2019 CALIFORNIA ENERGY CODE 2019 CALIFORNIA GREEN BLDG.STANDARDS CODE SGL. 2019 INTERNATIONAL BUILDING CODE 2019 UNIFORM MECHANICAL CODE 2019 UNIFORM PLUMBING CODE 2019 NATIONAL ELECTRICAL CODE 2019 INTERNATIONAL FIRE CODE 2019 CALIFORNIA FIRE CODE. S.S.D. STRL. U.B.C. THK TYP. T SIM. SHTG. SL/SLDR. SQ. SH. P.T. PLYWD. PR P.O.C. SGD. RS. S.A.D. RM. S.F. RF. RAD. BUILDING SUMMARY BUILDING OCCUPANCY GROUPS: BUILDING CONSTRUCTION TYPE: BASIC ALLOWABLE BUILDING AREA: INCREASE FOR SEPARATION: STORIES: LVL F-2/S-2/U 18,000 IV 2 N.A. O.C. OPT. PD MAX. MFR. MTL. MIN. (N) N.I.C. N.E.C. MATL. UNIFORM MECHANICAL CODE UNIFORM PLUMBING CODE WINDOW WROUGHT IRON UNLESS OTHERWISE NOTED WOOD VERTICAL VAPOR PROOF VERIFY IN FIELD VINYL POCKET SINGLE SEE STRUCTURAL DRAWINGS UNIFORM BUILDING CODE STRUCTURAL THICK TYPICAL TILE SIMILAR SLIDER SQUARE SHEATHING SINGLE HUNG SEE ARCHITECTURAL DRAWINGS PRESSURE TREATED POINT OF CONNECTION PAIR PLYWOOD SLIDING GLASS DOOR ROOM SUBFLOOR ROUGH SAWN/RESAWN ROOF RADIUS LAMINATED VENEER LUMBER ON CENTER OPTIONAL PATIO DOOR MAXIMUM NATIONAL ELECTRICAL CODE MANUFACTURER METAL NEW MINIMUM NOT IN CONTRACT MATERIAL ABBREVIATIONS: 1. 2.FOGLIATTIEL SOBRANTE, CACopyright c 2022, Arete, Inc. - All designs, drawings and plans set forth on this sheet are the original work product of, owned by and are the property of Arete, Inc. Use of this work product is limited to a specified project of the purchaser and is for the construction of one project/building. Any use, reuse or disclosure of said plans, reproductions, designs and/or arrangements other than by Arete, Inc. is strictly prohibited by law without the written permission of Arete, Inc.4441 APPIAN WAYkirk a. shelby, architect gary l. wheeler, architectp.o. box 1211 concord, ca 94522925 692-5888 COVcheckdrawnCOVER SHEET..sheetGLWjobdate2205.11.18 5025ofCARRIAGE HOMES2 A1 PRELIMINARY GRADING AND DRAINAGE PLAN PRELIMINARY TYP. UNIT FLOOR PLANS VICINITY MAP: HWY 80 TO CROCKETT TO BERKELEY APPIAN WAYAPPIAN WAYAPPIAN W A YLA PALOMA RD . VALLEY VIEW R D . SAN PABLO D A M R O A D PROJECT SITE NORTH LOWER LEVEL MAIN LEVEL UPPER LEVEL GARAGE DECK TOTAL UNIT S.F. BLDG. 1 FOOTPRINT TOTAL BLDG. FOOTPRINT TOTAL AREA OF LANDSC. TOTAL LOT AREA (GROSS) RIGHT OF WAY DEDICATION TOTAL LOT AREA (NET) TYP. UNIT SQ. FTG.: TYP. BLDG. SQ. FTG.: % OF DEVELOPED AREA/LOT BLDG. 2 FOOTPRINT EXTERIOR DOORS SHALL BE SOLID CORE CONSTRUCTION, WITH A MIN.THICKNESS OF 1-3/4" AND SHALL BE SECURED BY A DEADBOLT LOCK WITH A MIN. THROW OF 1" 10. DOOR STRIKE PLATES SHOULD BE AUGMENTED WITH 3" SCREWS TO GUARD AGAINST FORCED ENTRY.11. OUTSIDE HINGES ON ALL EXTERIOR DOORS SHALL BE PROVIDED WITH NON-REMOVABLE PINS, WHEN PIN TYPE HINGES ARE USED, OR SHOULD BE PROVIDED WITH HINGE STUDS TO PREVENT REMOVAL OF THE DOOR. 12. ALL EXTERIOR DOORS SHALL BE EQUIPPED WITH A VIEWING DEVICE (PEEPHOLE), WHICH PROVVIDES A VIEWING AREA OF AT LEAST 180 DEGREES.13. DOOR SECURITY FEATURES: WINDOWS, CAPABLE OF BEING OPENED SHALL BE SECURED ON THE INSIDE BY A LOCKING DEVICE CAPABLE OF WITHSTANDING A FORCE OF 300# IN ANY DIRECTION. 14. ALL WINDOWS CAPABLE OF BEING OPENED SHALL BE EQUIPPED WITH SECONDARY LOCKING MECHANISMS.15. WINDOW SECURITY FEATURES: EXTERIOR DOORS SHALL BE SOLID CORE CONSTRUCTION, WITH A MIN.THICKNESS OF 1-3/4" AND SHALL BE SECURED BY A DEADBOLT LOCK WITH A MIN. THROW OF 1" 10. DOOR STRIKE PLATES SHOULD BE AUGMENTED WITH 3" SCREWS TO GUARD AGAINST FORCED ENTRY.11. OUTSIDE HINGES ON ALL EXTERIOR DOORS SHALL BE PROVIDED WITH NON-REMOVABLE PINS, WHEN PIN TYPE HINGES ARE USED, OR SHOULD BE PROVIDED WITH HINGE STUDS TO PREVENT REMOVAL OF THE DOOR. 12. ALL EXTERIOR DOORS SHALL BE EQUIPPED WITH A VIEWING DEVICE (PEEPHOLE), WHICH PROVVIDES A VIEWING AREA OF AT LEAST 180 DEGREES.13. DOOR SECURITY FEATURES: WINDOWS, CAPABLE OF BEING OPENED SHALL BE SECURED ON THE INSIDE BY A LOCKING DEVICE CAPABLE OF WITHSTANDING A FORCE OF 300# IN ANY DIRECTION. 14. ALL WINDOWS CAPABLE OF BEING OPENED SHALL BE EQUIPPED WITH SECONDARY LOCKING MECHANISMS.15. WINDOW SECURITY FEATURES: PARKING AREAS, DRIVEWAYS, CIRCULATION AREAS, PASSAGEWAYS, RECESSES, AND GROUNDS CONTIGUOUS TO BUILDINGS SHALL BE PROVIDED WITH LIGHTING SUFFICIENT TO MAKE CLEARLY VISIBLE THE PRESENCE OF ANY PERSON ON OR ABOUT THE PREMISES. 16. ALL EXTERIOR DOORS SHALL BE EQUIPPED WITH THEIR OWN DEDICATED LIGHT SOURCE.17. ALL EXTERIOR FIXTURES SHALL BE EQUIPPED WITH VANDAL RESISTANT GRATING AND BE INSTALLED AT SUFFICIENT HEIGHT TO DISCOURAGING TAMPERING. 18. ALL EXTERIOR GENERAL SECURITY LIGHTS SHALL BE CONTROLLED BY A PHOTOCELL SYSTEM, DESIGNED TO OPERATE DURING ALL PERIODS OF DIMINISHED LIGHT, REGARDLESS OF TIME OF DAY. 19. LIGHTING SECURITY FEATURES: LANDSCAPING SHALL BE OF THE TYPE AND SITUATED IN LOCATIONS TO MAXIMIZE OBSERVATION WHILE PROVIDING THE DESIRED DEGREE OF AESTHETICS. SHRUBS SHALL BE NO HIGHER THAN 42" TALL FROM THE GROUND AND TREE CANOPY SHALL NOT FALL BELOW A LEVEL OF 7' ABOVE THE GROUND WHEN MATURE. DEFENSIBLE (THORNY) LANDSCAPING IS ENCOURAGED ALONG FENCE AND PROPERTY LINES, UNDER VULNERABLE WINDOWS, AND ANY OTHER LOCATION WHERE YOU WANT TO RESTRICT PEOPLE'S ABILITY TO SIT, LOITER, OR CLIMB. 20. ENSURE THAT LANDSCAPING, WHEN MATURE, WILL NOT INTERFERE WITH SECURITY LIGHTING.21. PROVIDE INDIVIDUAL UNIT ADDRESS SIGNS WITH A MIN. 4" HEIGHT LETTER IN HEIGHT AND OF A CONTRASTING COLOR TO THEIR BACKGROUND, ILLUMINATED DURING PERIODS OF DARKNESS, AND POSITIONED ON THE DRIVEWAY FRONT OF THE BUILDING AND IN SUCH A WAY AS TO BE EASILY VISIBLE TO EMERGENCY VEHICLES, SEE EXTERIOR ELEVATIONS. 22. LANDSCAPING SECURITY FEATURES: SQUARE FOOTAGES: ADDRESS SIGNAGE: A5 PRELIMINARY BLDG. ELEVATIONS/SECTION A3 PRELIMINARY TYP. UNIT EXTERIOR ELEVATIONS A4 PRELIMINARY BUILDING ELEVATIONS A2 PRELIMINARY BUILDING FLOOR PLANS LANDSCAPE ARCHITECT: .. .. .. .. .. 123 123 123 123 123 - 141.79 S.F. - 715.25 S.F. - 613.44 S.F. - 602.20 S,F, - 48.39 S.F. - 1470.48 S.F. - 3719.95 S.F. - 5951.92 S.F. - 13721.39 S.F. - 30,750 S.F. - 1500 S.F. - 29,250 S.F. - 53.08 % - 2231.97 S.F. BLDG. 1 TOTAL S.F. BLDG. 2 TOTAL S.F.- 6218.61 S.F. - 10,364.35 S.F. SITE SQ. FTG.: 1 TOPO AND CREEK SETBACK EXHIBIT #CODESCRIPTION EXISTING IMPERVIOUS: BUILDINGS PAVED SURFACES - 1857 S.F. - 5905 S.F. PROPOSED IMPERVIOUS: BUILDINGS PAVED SURFACES - 6218.61 S.F. - 8021 S.F. WALKWAY SURFACES - 1289 S.F. TOTAL (E) IMPERVIOUS - 7762 S.F. TOTAL PROPOSED IMPERVIOUS - 15,528.61 S.F. REVISIONSNO.DATEBY04/11/2022KM22026IZZAT S. NASHASHIBI R.C.E. 29528SCALEDATEDRAWNJOB NO.122026JOB NO.SHEETOF 2 SHEET1" = 20'TOPO AND CREEK SETBACK EXHIBITLOT 54, "SANTA RITA ACRES, UNIT NO.1" (22M645)4301 APPIAN WAY -- APN:425-142-030EL SOBRANTE CALIFORNIAINCHECKEDSUNAhtroBEFORE EXCAVATING CALL U.S.A. 24.0'24.0'8.0'8.0'19.0'17.0'9.0'15.0'25.0'4.0'4.0'5.0'5.0'5.0'5.0'4.0'(E) R/W15.0' R/WDEDICATION LINE4.0'R= 3 2 . 0 'R=32.0'5.0'15.0'UNIT 1UNIT 2UNIT 3UNIT 4UNIT 5UNIT 8UNIT 7UNIT 6297.00'318.00'100.00'APPROXIMATE 10.0'WIDESANITARY SEWER EASEMENT25.0'4.0'6.0'13.0'20.0'10.0'4.0'10.0'MIN 18"4.0'4.0'N58°10'00"WS58°10'00"EN31°50'00"EBIO-RETENTION BASIN #1BIO-RETENTION BASIN #2 PAVEMENT WIDENINGNEW C&G AND S/WXXXXXX10.0' SETBACKR=75.0'R=75.0'REVISIONSNO.DATEBY04/11/2022KM22026IZZAT S. NASHASHIBI R.C.E. 29528SCALEDATEDRAWNJOB NO.222026JOB NO.SHEETOF 2 SHEET1" = 10PRELIMINARY GRADING AND DRAINAGELOT 54, "SANTA RITA ACRES, UNIT NO.1" (22M645)4301 APPIAN WAY -- APN:425-142-030EL SOBRANTE CALIFORNIAINCHECKEDSUNAhtroBEFORE EXCAVATING CALL U.S.A. ENTRY LEVEL - BUILDING 2 NUMAIR EL SOBRANTE, CACopyright c 2022, Arete, Inc. - All designs, drawings and plans set forth on this sheet are the original work product of, owned by and are the property of Arete, Inc. Use of this work product is limited to a specified project of the purchaser and is for the construction of one project/building. Any use, reuse or disclosure of said plans, reproductions, designs and/or arrangements other than by Arete, Inc. is strictly prohibited by law without the written permission of Arete, Inc.4301 APPIAN WAYkirk a. shelby, architect gary l. wheeler, architectp.o. box 1211 concord, california 94522925 692-5888 A2checkdrawnPRELIMINARY..sheetGLWjobdate303.18.225031ofSCALE: 1/8"=1'-0"RENTAL HOMESBLDG. FLOOR PLANSUNIT 6 UNIT 7 UNIT 8 ELEV A ELEV B ELEV A UNIT 1 UNIT 2 UNIT 3 ELEV A ELEV B ELEV A UNIT 4 UNIT 5 ELEV B ELEV A 24'-0"23'-1"24'-0" 71'-1"4'-6"31'-0"1'-0"1'-0"24'-0"23'-1"24'-0" 71'-1"1'-0"31'-2"6" 24'-0"23'-1"24'-0" 24'-0"23'-1"24'-0"1'-0"1'-0"1'-0"24'-0"23'-1"4'-6"31'-0"118'-2"1'-0"1'-0"24'-0"23'-1" 118'-2"31'-2"6" ENTRY LEVEL - BUILDING 1 31'-2"24'-0"23'-1"24'-0" 24'-0"23'-1"24'-0" 24'-0"23'-1"4'-6"31'-0"118'-2" 24'-0"23'-1" 118'-2"31'-2"24'-0"23'-1"24'-0" 71'-1"4'-6"31'-0"24'-0"23'-1"24'-0" 71'-1" MAIN LEVEL - BUILDING 2MAIN LEVEL - BUILDING 1 31'-2"24'-0"23'-1"24'-0" 24'-0"23'-1"24'-0" 24'-0"23'-1"31'-0"118'-2" 24'-0"23'-1" 118'-2"31'-2"24'-0"23'-1"24'-0" 71'-1"31'-0"24'-0"23'-1"24'-0" 71'-1" UPPER LEVEL - BUILDING 2UPPER LEVEL - BUILDING 1 KITCHEN DINING LIVING DECK ENTRY PWDR FAU PANTRY BA. 1 BEDRM. 1 BA. 2 BEDRM. 2 ENTRY LEVEL RESIDENCE TOTAL RESIDENCE - 141.79 S.F. - 1470.48 S.F. MAIN LEVEL RESIDENCE 715.25 S.F. UPPER LEVEL RESIDENCE - 613.44 S.F. GARAGE - 602.20 S.F. UP DN DNDN NUMAIR EL SOBRANTE, CACopyright c 2022, Arete, Inc. - All designs, drawings and plans set forth on this sheet are the original work product of, owned by and are the property of Arete, Inc. Use of this work product is limited to a specified project of the purchaser and is for the construction of one project/building. Any use, reuse or disclosure of said plans, reproductions, designs and/or arrangements other than by Arete, Inc. is strictly prohibited by law without the written permission of Arete, Inc.4301 APPIAN WAYkirk a. shelby, architect gary l. wheeler, architectp.o. box 1211 concord, california 94522925 692-5888 A1checkdrawnPRELIMINARY..sheetGLWjobdate303.18.225031ofSCALE: 1/4"=1'-0"RENTAL HOMESUNIT FLOOR PLANS24'-0"31'-0"31'-0"24'-0"22'-5 1/2"8'-6 1/2"8'-6 1/2"6'-2"8'-9 1/2"9'-0 1/2"22'-5 1/2"3'-10"16'-4"3'-10" 24'-0" 24'-0" 11'-2 1/2"6'-7 1/2"6'-2"4'-6"31'-0"1'-6"13'-9 1/2"8'-6 1/2"8'-8"9'-7"14'-6"6"31'-0"2'-6"3'-0"10'-9 1/2"2'-0"3'-8 1/2"2'-11 1/2"8'-6 1/2"24'-0" 5'-9"5'-5 1/2"12'-9 1/2"31'-0"8'-6 1/2"5'-3 1/2"2'-4"6"14'-10"24'-0" 11'-6 1/2"12'-5 1/2"31'-0"6"6'-5 1/2"3'-9"2'-0"3'-11"14'-10 1/2"6" NUMAIR EL SOBRANTE, CACopyright c 2022, Arete, Inc. - All designs, drawings and plans set forth on this sheet are the original work product of, owned by and are the property of Arete, Inc. Use of this work product is limited to a specified project of the purchaser and is for the construction of one project/building. Any use, reuse or disclosure of said plans, reproductions, designs and/or arrangements other than by Arete, Inc. is strictly prohibited by law without the written permission of Arete, Inc.4301 APPIAN WAYkirk a. shelby, architect gary l. wheeler, architectp.o. box 1211 concord, california 94522925 692-5888 A3checkdrawnPRELIMINARY..sheetGLWjobdate303.18.225031ofSCALE: 1/4"=1'-0"RENTAL HOMESUNIT EXT. ELEVATIONS123 123 123 ELEV. B ELEV. A TYP. UNIT EXTERIOR ELEVATIONS STUCCO STUCCO FRIEZE STUCCO DENTIL GSM OVERFLOW SCUPPER GSM DOWNSPOUT STUCCO STUCCO SILL STUCCO MOULDING STUCCO CORBEL STUCCO TRIM W. I. RAILING STUCCO SILL THIN BRICK VENEER STUCCO TRIM LT. FIXTURE W/AUTO SWITCH SECTIONAL ROLL-UPGARAGE DOOR STUCCO FRIEZE STUCCO DENTIL GSM OVERFLOW SCUPPER GSM DOWNSPOUT STUCCO STUCCO SILL STUCCO MOULDING STUCCO CORBEL W. I. RAILING STUCCO SILL STUCCO LT. FIXTURE W/AUTO SWITCH SECTIONAL ROLL-UPGARAGE DOORTHIN BRICK VENEER W/STUCCO TRIM LIGHTED ADDRESS SIGN STUCCO CORBEL STUCCO WALL CAP 8'-1"8'-1"8'-1"31'-6 1/2" 123 123 123 123 123 123 123123 BUILDING 1 - FRONT EXTERIOR ELEVATIONBUILDING 2 - FRONT EXTERIOR ELEVATION BUILDING 2 - REAR EXTERIOR ELEVATION BUILDING 1 - REAR EXTERIOR ELEVATION NUMAIR EL SOBRANTE, CACopyright c 2022, Arete, Inc. - All designs, drawings and plans set forth on this sheet are the original work product of, owned by and are the property of Arete, Inc. Use of this work product is limited to a specified project of the purchaser and is for the construction of one project/building. Any use, reuse or disclosure of said plans, reproductions, designs and/or arrangements other than by Arete, Inc. is strictly prohibited by law without the written permission of Arete, Inc.4301 APPIAN WAYkirk a. shelby, architect gary l. wheeler, architectp.o. box 1211 concord, california 94522925 692-5888 A4checkdrawnPRELIMINARY..sheetGLWjobdate303.18.225031ofSCALE: 1/8"=1'-0"RENTAL HOMESBLDG. EXT. ELEVATIONS BUILDING 1 - LEFT SIDE EXTERIOR ELEVATIONBUILDING 2 - LEFT SIDE EXTERIOR ELEVATION SECTION THRU TYP. UNIT8'-1"8'-1"8'-1"3'-2 1/2"TYP. BUILDING RIGHT SIDE EXTERIOR ELEVATION NUMAIR EL SOBRANTE, CACopyright c 2022, Arete, Inc. - All designs, drawings and plans set forth on this sheet are the original work product of, owned by and are the property of Arete, Inc. Use of this work product is limited to a specified project of the purchaser and is for the construction of one project/building. Any use, reuse or disclosure of said plans, reproductions, designs and/or arrangements other than by Arete, Inc. is strictly prohibited by law without the written permission of Arete, Inc.4301 APPIAN WAYkirk a. shelby, architect gary l. wheeler, architectp.o. box 1211 concord, california 94522925 692-5888 A5checkdrawnPRELIMINARY..sheetGLWjobdate303.18.225031ofSCALE: 1/8"=1'-0"RENTAL HOMESBLDG. EXT. ELEVATIONSAND TYP. SECTION RECOMMENDATION(S): AUTHORIZE initiation of a General Plan amendment (GPA) process to consider changing the General Plan land use designation from "Appian Way General Mixed-Use" (M-11) to "Multiple-Family Residential-Medium Density" (MM) for an approximately 30,750 square-foot (0.71-acre) parcel located at 4301 Appian Way in El Sobrante, Assessor's Parcel Number 425-142-030, (County File #GP23-0001) 1. ACKNOWLEDGE that granting this authorization does not imply any sort of endorsement for the application to amend the General Plan, but only that the matter is appropriate for consideration. 2. FISCAL IMPACT: None. If the Board authorizes initiation of the GPA process, the project applicant will pay application fees to cover the cost of processing the application. BACKGROUND: On May 4, 2022, the project applicant submitted a Development Plan application for an eight-unit multiple-family residential project on the subject site (see Attachment A for proposed plans). Following staff's initial review, the applicant was informed that the proposal exceeded the maximum density of eight units per acre allowed under the M-11 land use designation. The project would either have to be downsized to no more than five units or approval of a GPA would be needed to increase the allowed density. On January 24, 2023, the applicant filed to begin the process of changing the land use designation to MM, which allows seven to twelve units on the subject site (see Attachment B for existing and proposed land use designations). The site is a long rectangular parcel fronting Appian Way in El Sobrante. It is occupied by a single-family residence and associated accessory buildings and structures. The property slopes gently downward from front to back before dropping sharply into Appian Creek. Several mature pine, walnut, and olive trees are present, all of which are proposed for removal. The surrounding area is characterized by an assortment of land uses. Immediately southwest of the site is a small shopping center occupied by various neighborhood-serving businesses. Across the street to the APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/08/2023 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Ken Carlson, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Will Nelson, (925) 655-2898 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Antonia Welty, Deputy cc: C. 60 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:August 8, 2023 Contra Costa County Subject:4301 Appian Way General Plan Amendment Feasibility Study BACKGROUND: (CONT'D) southeast are a beauty salon and locksmith. Adjoining the site to the northeast and northwest are single-family residences. Beyond these properties, along Appian Way and within adjacent neighborhoods, are a mix of commercial uses and residential developments of varying densities. The underlying General Plan designations, which include MM, M-11, Single-Family Residential-High Density (SH), Multiple-Family Residential-High Density (MH), Multiple-Family Residential-Low Density (ML), Commercial (CO), and Open Space (OS) reflect this diversity. Attachment C is an aerial photo of the site and its immediate surroundings. The proposed MM land use designation is consistent with the overall mixed-use character of the area and the residential densities therein. The project would provide eight three-story rental units with on-site parking. The proposed architecture and materials are attractive and the building massing is similar to a project completed less than a half-mile north along Appian Way in 2019. The project would benefit the community by enhancing the appearance of the site and adding to the housing stock. Additionally, the units would be counted toward meeting the County's Regional Housing Needs Allocation for the 6th Housing Element Cycle. For these reasons, staff recommends that the Board of Supervisors authorize initiation of the GPA process. Staff emphasizes, however, that authorization to proceed does not guarantee ultimate adoption of the proposed GPA or approval of the project. CONSEQUENCE OF NEGATIVE ACTION: If the Board does not authorize initiation of the GPA process, then an application to amend the General Plan cannot be filed and the subject site will retain its M-11 land use designation. The proposed eight-unit residential project would have to be downsized to no more than five units. ATTACHMENTS Attachment A - Project Plans Attachment B - Existing and Proposed General Plan Designations Attachment C - Aerial Photo of Subject Site RECOMMENDATION(S): APPROVE and AUTHORIZE the Auditor-Controller, or designee, to pay an amount not to exceed $130,000 to Shelter, Inc., a non-profit corporation, for the provision of housing assistance to Seriously and Persistently Mentally Ill (SPMI) youth and adults provided in good faith for the period of June 2023 through July 2023. FISCAL IMPACT: Payment of $130,000 is funded 100% by Mental Health Services Act funds. BACKGROUND: This Contract meets the social needs of the County’s population in that it provides support services to County residents that are homeless and have a diagnosis of mental illness or a dual-diagnosis of mental illness and substance abuse, and are receiving services of Contra Costa County Mental Health or other approved referral agencies. On September 8, 2020, the Board of Supervisors approved Contract #25-078-3 with Shelter, Inc. in an amount not to exceed $7,157,615 for the provision of housing assistance to SPMI youth and adults, for the period from July 1, 2020 through June 30, 2023. This contractor’s utilization of services was higher than originally anticipated and due unknown projections, negotiations and efforts to limit the funding created a shortfall during this term and the BHSD Division was unable to amend the contract for additional funds in a timely manner. As requested by the County, Shelter, Inc. provided additional housing assistance services in good faith. BHSD Administration has therefore determined that Shelter, Inc. is entitled to a payment of $130,000 for the reasonable value of their services under the equitable relief theory of quantum meruit. That theory provides that where a person has been asked to provide services without a valid contract, and the provider does so to the benefit of the recipient, the provider is entitled to recover reasonable value of those services. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/08/2023 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Ken Carlson, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Suzanne Tavano, Ph.D., 925-957-5212 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Antonia Welty, Deputy cc: L Walker, M Parkinen C. 61 To:Board of Supervisors From:Anna Roth, Health Services Director Date:August 8, 2023 Contra Costa County Subject:Payments for Services Provided by Shelter, Inc. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, Shelter, Inc. will not be paid for services rendered in good faith. CHILDREN'S IMPACT STATEMENT: This program supports the following Board of Supervisors’ community outcomes: “Families that are Safe, Stable, and Nurturing”; and “Communities that are Safe and Provide a High Quality of Life for Children and Families”. Expected program outcomes include an increase in positive social and emotional development as measured by the Child and Adolescent Functional Assessment Scale (CAFAS). ATTACHMENTS Contra Costa County Clerk-Recorder 555 Escobar Street Martinez, CA 94553 Joseph Barton joseph.barton@cr.cccounty.us 925 335-7928 203-Mt. Diablo SP - Park Contact: Cameron Morrison 925-673-2895 96 Mitchell Canyon Rd., Clayton, CA 94517-1500 Destination Weddings Program September 8, 2023 10:00am to 3:30pm X X WAIVED PARTNERSHIP WITH OTHER AGENCY. NOTE: C. Silverberg PARK ENTRANCE FEES Diablo Range Special Events Coordinator 831 636-5560 WAIVED FOR COUNTY 7800 Cienega Road Hollister, CA 95023 EMPLOYEES & THEIR C. Morrison VEHICLES. Supervising Ranger 925 673-2895 EVENT PARTICIPANTS TO 96 Mitchell Canyon Road Clayton, CA 94517-1500 PAY PARK ENTRANCE N/A FEES DPR 246 (Rev. 11/97) (Excel, Rev. 10/9/98) State of California - The Resources AgencyDEPARTMENT OF PARKS AND RECREATION APPLICANT/ORGANIZATION SPECIAL EVENT PERMIT ADDRESS CONTACT PERSON PARK UNIT SPECIFIC USE CITY/STATE/ZIP CODE BUSINESS PHONE CELL PHONE LOCATION DATE(S)HOURS 1. PURPOSE OF THE EVENT: INSTRUCTIONS: To apply for a Special Event Permit, complete this form and read the Special Event Permit Terms and Conditions attached. Submit an original and 2 copies of completed forms (an original and 3 copies for hazardous events), all with original signatures, any supplemental documents (see No. 4 below), and a check or money order to cover the required filing fee to the District office of the park unit where the event will be held. 2. PARK AREA/FACILITIES TO BE USED: 3. MAXIMUM NUMBER OF PEOPLE EXPECTED TO ATTEND THE EVENT AT ONE TIME AND METHOD FOR LIMITING ATTENDANCE (THE STATE MAY LIMIT THE MAXIMUM ATTENDANCE WITHIN ITS DISCRETION): 4. PLEASE ANSWER THE FOLLOWING QUESTIONS: If you answered yes to any of the above questions or if liability insurance is required (see Special Event Permit Terms and Conditions), please complete and attach a DPR 246A, Special Event Permit Supplement. If none of the above conditions apply, please complete the signature block below. SIGNATURE Department of General ServicesUse Only I have read and accept the Special Event Terms and Conditions attached. I understand that the District Superintendent or authorized representative may terminate without prior notice any special event activity when it is necessary for the safety and enjoyment of the public, for the protection of theresources, or for violation of any rules or regulations of the Department of Parks and Recreation or conditions of this permit. I also understand that any Special Event Permit may be cancelled without notice in the event of disaster or unforeseen emergency. FOR DEPARTMENT COMPLETION ONLY TOTAL PERMIT FEES COMMENTS REVIEWED AND RECOMMENDED BY DATE TITLE BUSINESS PHONE ADDRESS CITY/STATE/ZIP CODE APPROVED BY DATE TITLE ADDRESS CITY/STATE/ZIP CODE DATEDIRECTOR APPROVAL (for alcoholic beverage sale of more than 4 days only) YES NO Does the event involve the sale or use of alcoholic beverages? Will additional fees be charged for participants (beyond regular facility fees)? Will items or services be sold at the event? Are there any other special conditions or requirements? (e.g., accessibility - see page 2) Page 1 ()() () BUSINESS PHONE () DATE The Contra Costa County Clerk-Recorder is offering (up to 16) wedding ceremonies performed on the observation deck at Mount Diablo Summit NOTE: Event will be cancelled if park is closed due to extreme fire danger Summit Observation Deck - North End (Park staff will caution tape off area for event) Event limited to 20 appointments. There is a limit of 30 guests per ceremony along with the bride, groom and 6 staff members (which all 6 are deputy commissioners and will be preforming the ceremonies) SPECIAL EVENT ACCESSIBILITY CHECKLIST 1. If the expected attendance is a thousand or more, have ASL interpreters been hired to be present during programs or activities? 2. If providing additional toilet facilities, such as portable toilets, have additional (20% plus one) accessible toilet facilities been provided? 3. Are wheelchair seating spaces, with companion seating, provided in assembly areas? Seating Capacity Wheelchair Seating Space 1 - 50 2 51 - 300 4 301 - 500 6 over 500 Add 1 per 100 4. Are individual wheelchair seating spaces at least 30" wide and 60" in length? 5. If the seating capacity is more than 300, are the wheelchair seating areas in more than one location? 6. If providing additional parking spaces, has the number of accessible parking spaces been increased? Total Number Of Minimum Number Of Accessible Parking Spaces Parking Spaces Required 1 - 25 1 Van Accessible Space 26 - 50 2 Including One Van Accessible Space 51 - 75 3 Including One Van Accessible Space 76 - 100 4 Including One Van Accessible Space 101 - 150 5 Including One Van Accessible Space 151 - 200 6 Including One Van Accessible Space 201 - 300 7 Including One Van Accessible Space 301 - 400 8 Including One Van Accessible Space 401 - 500 9 Including One Van Accessible Space 501 - 1000 2%, Including Three Van Accessible Spaces 7. For outdoor events, has an adequate number of shaded seating areas been provided? 8. Are "visiting" exhibits physically accessible? 9. Are stages and their path(s) of travel accessible? 10. Does advertising include a phone number for persons requesting special accommodation? DPR 246 Page 2 SPECIAL EVENT PERMIT TERMS AND CONDITIONS Special Event Permits, when approved, shall be issued subject to the following provisions: 1.All activities and arrangements for advance preparations within the above named unit, shall be at the direction of the District Superintendent or authorized representative. 2.Rules and regulations of the Department of Parks and Recreation unless specifically exempted or otherwise noted shall be observed by the permittee, employees, agents, or contractors. 3.The only special activities granted permittee herein are those which are listed in writing on the permit. 4.No structures or sets may be constructed unless specifically provided for and described in writing, no digging or excavation is permitted, and no shrubbery or trees are to be cut, trimmed or injured. No additions, alterations, modification, or decorations may be affixed to any Department of Parks and Recreation facility without specific written approval of the District Superintendent. 5.Fires will not be permitted except upon the specific written approval of the District Superintendent and under specific direction. 6.Vehicles under the authority of the permittee will be parked in areas designated by the District Superintendent. 7.Permittee will control all traffic and vehicles associated with the event as directed by the District Superintendent. 8.Permittee will maintain the permitted area in a clean and sanitary condition and will restore the area to the condition in which it was received to the satisfaction of the State. 9.Permittee will repair or be billed at the discretion of the State any and all damage to the park unit or any State property which was a result of permittee's activities. State will be the sole judge of the extent of damage and the extent of repairs required to remedy the damage. All repairs will be performed to the satisfaction of the State. 10.The State may require at its discretion, the following special conditions: a)Fire control measures and additional fire fighting equipment to be furnished by permittee as required by the District Superintendent. b)First-aid service to be supplied by permittee, including ambulance service, doctors or nurses. c)Additional police protection and/or traffic control personnel. Policing of the event will be provided by permittee and at own expense. d)Parking arrangements required for permittee's operating personnel. e)Additional sanitary facilities as required by the District Superintendent. Sanitary facilities over and above those furnished by State may be provided by permittee and at own expense. The permittee will be charged a fee based on the number of hours and job classification of State personnel required to meet any special condition. All special conditions and associated fees will be listed on the permit. 11.Unless otherwise specified on the Special Event Permit, the State agrees to provide the following services, if available or appropriate. a)Maintain public restrooms. b)Provide fresh water. c)Provide electricity. d)Provide garbage cans and remove refuse. e)Clean all areas prior to occupancy by permittee. DPR 246 Page 3 12. The interest of permittee created by this agreement may be subject to property taxation. Permittee agrees to pay any possessory interest tax or any other tax levied on such interest and to indemnify the State from any damage or loss arising, by reason of such tax or Revenue Taxation Code Section 107.6. 13. Permittee may be charged a permit fee in addition to normal park fees, based on costs incurred by the State, size and scope of the event, and prevailing fees for commercial facilities in the locality. 14. Depending on circumstances and probability of occurrence, permittee may be charged a damage deposit as determined by the District Superintendent. Costs for damage repair and any fines or penalties for noncompliance with permit conditions will be deducted from this deposit. The District Superintendent shall determine if all or only a portion of the deposit is refundable. 15. The District Superintendent may terminate without prior notice any special event activity when it is necessary for the safety and enjoyment of the public for the protection of resources, or for violation of any rules or regulations of the Department of Parks and Recreation or conditions of this permit. In addition, any Special Event Permit may be cancelled without notice in the event of disaster or unforeseen emergency. 16. It is an express condition of this permit that the State, its officers, agents and employees shall be free from any and all liabilities and claims for damages and/or suit for or by reason of any death of or injury or injuries to any person or persons or damages to property of any kind whatsoever, whether the person or property of permittee, its agents or employees, or third persons, from any cause or causes whatsoever while in or upon said premises or any part thereof during the term of this permit or occasioned by any occupancy or use of said premises or any activity carried on by permittee in connection therewith; and permittee hereby covenants and agrees to indemnify and to save harmless the State, its officers, agents and employees from all liabilities charges, expenses (including counsel fees) and costs on account of or by reason of any such deaths, injury, liabilities, claims, suits, or losses however occurring or damage growing out of same. 17. For events having greater potential hazard or liability to the State than is incurred through typical daily park activities, permittee will be required to provide the District Superintendent with a certificate of insurance with required endorsements as proof of liability insurance coverage. The policy will cover the period of the permit and will be in an amount no less than one of the following as determined by the District Superintendent: STATE OF CALIFORNIA INSURANCE REQUIRENTS: •Combined single limit (CSL) $1,000,000 per occurrence. •General Aggregate $2,000,000 Insurance policies shall be underwritten to the satisfaction of the State and shall contain the following special language on an additional insured endorsement (preferably form CG2012): State of California, its officers, agents, and employees The insurer will not cancel or reduce the insured's coverage during the period that this permit is in effect or without 30 days prior written notice, whichever is shorter, to State. This cancellation provision shall not be construed in derogation of the duty of the permittee to furnish insurance during the entire term of the permit. 18. Contacts relating to the insurance policy and payment of fee and in regard to the permit generally may be made through the District Superintendent. 19.All Special Event Permits must be submitted a minimum of forty-five (45) days prior to the day of the event. All copies of the Special Event Permit must be submitted with original signatures. 20.There is a non-refundable permit fee of $25. There is a $100 fee for Special Event cancellations by permittee between 24 to 48 hours of event start date. Special Events cancelled by permittee within 24 hours of event date will not be refunded. DPR 246 Page 4 DPR 246A (Rev. 11/97)(Front)(Excel 4/3/2000) Page 5 State of California - The Resources AgencyDEPARTMENT OF PARKS AND RECREATION 1. List of fees and charges to participants attending the event. (This is in additional to regular park facility fees) SPECIAL EVENT PERMIT SUPPLEMENT 2. Plan and method for collecting special fees. 3. Estimated gross receipts and net profits to the permittee. 4. Guaranteed minimum fees and/or percentage of the gross income to be paid to the State as rent. 5. Method of garbage collection and disposal. 6. List of items to be sold during the event. 7. Method of advertising and promoting the event. Attach sample copy of brochures, flyers, poster, etc. The State reserves the right to review and approve all 9. List of all the organizations involved whether sponsors, recipients or promotional firms. Commercial sponsors must specifically be listed. 8. Detailed description of the program to be presented and the displays and concession booths to be installed. (Prepare attachment if additional space is required.) INSTRUCTIONS: Complete the information requested below then submit this form with your DPR 246, Special Event Permit. promotional material to protect the interest of the Department. The civil marriage ceremony fee is $60. Couples can obtain a public marriage license for $86 or a confidential license for $90. Licenses must be obtained prior to the ceremony at the main office in Martinez. Pre-register online at http://www.contracostacore.us/ N/A State will receive the Permit Fee along with 10% of Gross Receipts (including all concessions) within 20 days of the event date. If not paid within 20 days from the end of the event the permittee will be assessed a $200.00 Late Fee. After 21 days an additional 5% will be assessed on the total remaining balance owed to the State. After 45 days any planned or scheduled future events are subject to be denied or cancelled. Please provide a copy of the Special Event Accountability Worksheet with your payment to the State within 20 days of the event. X _N/A_ Initial - I have read and understand the statement above. Pack out all trash and/or use State provided trash receptacles. N/A Website: http://www.contracostacore.us/, county-wide press releases, social media and event flyers Event staff will arrive at 9am to set up. They will enter the park through the North Gate entrance. Event staff to set up 16 folding chairs and one podium on the observation deck. One 10' x 10' canopy, one 6' x 2' table and 4 chairs in the summit parking lot. 3 "A" frame signs will be set up along the road at Junction Ranger Station, Juniper Campsite and Long Term Parking Lot at summit. The event is limited to 20 wedding ceremonies - with a limit of 30 guests per ceremony - and will run from 10am to 3pm. Ceremonies are held on the summit observation deck and performed every 15 minutes. The observation deck will be caution taped off by park staff for event. NOTE: North Gate Road may still be closed for construction. Joseph will work with park staff for an alternative route if that is the case on September 8. N/A DPR 246A (Back) Page 6 FOR DEPARTMENT COMPLETION ONLY SPECIAL CONDITIONS REQUIRED OF THE PERMITTEE BY THE DEPARTMENT OF PARKS AND RECREATION: EXCEPTIONS TO SERVICES PROVIDED BY THE STATE AS LISTED IN SPECIAL EVENT PERMIT AND CONDITIONS: THE ITEMS CHECKED BELOW MUST BE RECEIVED AT THE DISTRICT PRIOR TO THE EVENT UNLESS OTHERWISE STATED. COMMENTS: Copy of license to sell alcoholic beverages from the California Department of Alcohol and Beverage Control (must be received at least 10 days in advance of event) Proof of liability insurance coverage (Certificate of Insurance) in an amount not less than the following: Combined single limit (CSL) $500,000 per occurrence (must be received at least 60 days in advance of event) Combined single limit (CSL) $1,000,000 per occurrence (must be received at least 60 days in advance of event) Public liability $300,000 each person; $500,000 each occurrence. Property damage, liability and products damage liability $200,000. $ $ Permit Fee Activity/Facility Fee Have accessibility issues been addressed?YES NO YES NO WALK THROUGH CONDUCTED WITH PERMITTEE. WAIVED WAIVED FEES WAIVED. PARTNERSHIP WITH OTHER AGENCY RECOMMENDATION(S): APPROVE and AUTHORIZE the County Clerk-Recorder, or designee, to execute a one-day use permit with the State of California Department of Parks and Recreation for the use of the Mount Diablo Summit Observation Deck to conduct civil wedding ceremonies. FISCAL IMPACT: No fiscal impact. BACKGROUND: The County Clerk-Recorder will be conducting civil wedding ceremonies at the Mount Diablo Summit Observation Deck on September 8, 2023. Use of the observation deck requires a Special Event Permit in which the County agrees to indemnify and hold the grantor harmless for any claims arising out of the County's performance under this agreement. CONSEQUENCE OF NEGATIVE ACTION: The County Clerk-Recorder will be unable to conduct ceremonies at the Mount Diablo Summit Observation Deck. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/08/2023 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Ken Carlson, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Joseph Barton, 925-335-7928 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Antonia Welty, Deputy cc: C. 62 To:Board of Supervisors From:Kristin Connelly, Clerk-Recorder Date:August 8, 2023 Contra Costa County Subject:Approve Permit for Use of Mount Diablo Summit Observation Deck for Civil Wedding Ceremonies on September 8, 2023 ATTACHMENTS Special Use Permit \\pw-data\grpdata\engsvc\ENVIRO\Real Estate\Property Acquisition, 2523 El Portal Drive, San Pablo (WLP382)\CEQA\NOE\CP#23-17 NOE Parcel Acquisition- 2523 El Portal.docx Revised 2018 CALIFORNIA ENVIRONMENTAL QUALITY ACT Notice of Exemption To: Office of Planning and Research P.O. Box 3044, Room 113 Sacramento, CA 95812-3044 From: Contra Costa County Department of Conservation and Development 30 Muir Road Martinez, CA 94553 County Clerk, County of Contra Costa Project Title: Property Acquisition – 2523 El Portal Drive, Project #: WLP382, CP#: 23-17 Project Applicant: Contra Costa County Public Works Dept., 255 Glacier Drive, Martinez CA 94553 Main: (925) 313-2000, Contact: Shravan Sundaram, (925) 313-2366 Project Location: 2523 El Portal Drive, San Pablo, CA 94806; APN 416-140-048 Lead Agency: Department of Conservation and Development, 30 Muir Road, Martinez, CA 94553 Main: (925) 655-2705, Contact: Syd Sotoodeh (925) 655-2877 Project Description: Contra Costa County Health Services Department (County) seeks to acquire the property identified above to implement a primary facility for crisis and longer-term residential treatment programs at this location. Expansion of these services in West County was identified as a high priority. This CEQA document covers the property acquisition only. Once the property is acquired, a subsequent CEQA analysis will be conducted for the actual project. Exempt Status: Ministerial Project (Sec. 21080[b][1]; 15268) Categorical Exemption (Sec. 15326) Declared Emergency (Sec. 21080[b][3]; 15269[a]) General Rule of Applicability (Sec. 15061[b][3]) Emergency Project (Sec. 21080[b][4]; 15269[b][c]) Other Statutory Exemption (Sec. ) Reasons why project is exempt: The activity is not subject to CEQA as it can be seen with certainty that there is no possibility that the activity in question (acquisition of the property only) may have a significant effect on the environment, pursuant to Article 5, Section 15061(b)(3) of the CEQA guidelines. If filed by applicant: 1. Attach certified document of exemption finding. 2. Has a Notice of Exemption been filed by the public agency approving the project? Yes No Signature: Date: _____________ Title: Contra Costa County Department of Conservation and Development Signed by Lead Agency Signed by Applicant AFFIDAVIT OF FILING AND POSTING I declare that on I received and posted this notice as required by California Public Resources Code Section 21152(c). Said notice will remain posted for 30 days from the filing date. Signature Title 07/19/2023 Senior Planner \\pw-data\grpdata\engsvc\ENVIRO\Real Estate\Property Acquisition, 2523 El Portal Drive, San Pablo (WLP382)\CEQA\NOE\CP#23-17 NOE Parcel Acquisition- 2523 El Portal.docx Revised 2018 Applicant Department of Fish and Wildlife Fees Due Public Works Department De Minimis Finding - $0 255 Glacier Drive County Clerk - $50 Martinez, CA 94553 Conservation and Development - $25 Attn: Shravan Sundaram Environmental Services Division Phone: 313-2366 Total Due: $75 Receipt #: FIGURE 1: Regional Location Map N↑ 0.0 WGS_1984_Web_Mercator_Auxiliary_Sphere Miles0.0 This map is a user generated static output from PWMAPS. Data that appears on this map may not be accurate or current. 0.020 APN 416-140-048 1,1281: Legend AMI_ASSETS: NOT Disposed - OWNERSHIP County County owned on Leased land County-State (State has minority stake) Lessor (Leased by County, NOT owned) Operational Agreement (Cities pay all costs, County manages) State State-County (County has minority stake) All Assets in AMI: Building Numbers Creeks Above Ground Under Ground FCROW - ALL QUITCLAIM FCD FEE TITLE FEE TITLE TRANSFER FROM FCD FCD EASEMENT EASEMENTS GRANTED TO OTHERS EASEMENTS RETURNED TO FCD OTHER UNKNOWN City Legal Limits County Maintained Roads Full Parcels Subdivisions County Boundary CONTRA COSTA COUNTY PUBLIC WORKS DEPARTMENT 255 Glacier Drive Martinez, CA 94553 NOTICE OF INTENTION TO PURCHASE REAL PROPERTY The Board of Supervisors of Contra Costa County intends to purchase from Jupiter Investments LLC at a price of $3,445,000, the real property site improved with a two-story building consisting of approximately 15,200 square feet, a parking lot and landscaping located at 2523 El Portal Drive, San Pablo, California, having Assessor’s Parcel Number 416-140-048, and more particularly described in Exhibit A attached hereto. The Board Order dated August 8, 2023, declares the Board will meet on September 12, 2023, at 9:00 a.m. or thereafter, in its Chambers, County Administration Building, 1025 Escobar Street, Martinez, California, to consummate the purchase. EXHIBIT A LEGAL DESCRIPTION OF PROPERTY Real property in the City of San Pablo, County of Contra Costa, State of California, described as follows: PARCEL A, as shown on the map of MS 778-88, filed March 9, 1989, Book 139 Parcel Maps, Page 1, Contra Costa County records. APN: 416-140-048-8 RECOMMENDATION(S): APPROVE the Notice of Intention to Purchase Real Property for the purchase of the real property located at 2523 El Portal Drive, San Pablo, from Jupiter Investments LLC for County health facility purposes, as required by Government Code section 25350, for the sum of $3,445,000, which is a fair and reasonable price therefore, pursuant to the terms of an Option Agreement and Escrow Instructions dated December 13, 2022, between the County and Jupiter Investments LLC. DECLARE that this Board will meet on September 12, 2023, at 9:00 a.m. or thereafter, in the Board’s Chambers, County Administration Building, Martinez, California, to consider consummation of the purchase. DIRECT the Public Works Director to publish the attached notice in a newspaper published in Contra Costa County pursuant to Government Code Section 6063. FISCAL IMPACT: The purchase of the property will be funded by Mental Health Services Act (MHSA) funds. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/08/2023 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Ken Carlson, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Julin Perez, (925) 957-2460 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Antonia Welty, Deputy cc: C. 63 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:August 8, 2023 Contra Costa County Subject:Notice of Intention to Purchase Real Property located at 2523 El Portal Drive, San Pablo. BACKGROUND: On July 12, 2022, the Board of Supervisors (Board) authorized the Health Services Director to apply for grant funding from the Behavioral Health Continuum Infrastructure Program (BHCIP) Round 5, available through the California Department of Health Care Services to purchase the property located at 2523 El Portal Drive in San Pablo (the Property). The County’s application to BHCIP proposed the acquisition of the Property, and the renovation of the existing two-story building on the Property for operation of a mental health urgent care facility and a therapeutic residential facility. In support of the County’s application to the State for BHCIP funding for the project, on December 13, 2022, the Board approved the purchase of an option to purchase the Property. The purchase price of the option was $100,000. Under the terms of the option, the County has the right to purchase the property for $3,445,000. The action taken by the Board on December 13, 2022, made clear that the exercise of the option would be the subject of a subsequent board order. Before the County may purchase property worth more than $50,000, Government Code section 25350 requires that a notice of the intention of the Board to make the purchase be published in the county pursuant to Government Code section 6063. The Notice of Intention must include a description of the property proposed to be purchased, the price, the vendor, and a statement of the time the Board will meet to consummate the purchase. This Notice of Intention does not require the County to purchase the property, it only gives the public notice of a proposal that it do so. On August 1, 2023, the Board approved a budget strategy for Health Services that includes using Mental Health Service Act (MHSA) funds for the purchase of the Property, in the event the Property is acquired by the County. The modification to the budget strategy was the result of the County not being awarded BHCIP funds in Round 5. CONSEQUENCE OF NEGATIVE ACTION: The County will not be able to acquire and renovate the property to address significant crisis care gaps in behavioral health infrastructure. ATTACHMENTS Notice of Intention Notice Of Exemption THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 08/08/2023 by the following vote: AYE:5 John Gioia Candace Andersen Diane Burgis Ken Carlson Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2023/519 Resolution Setting Forth the County’s Official Intent to Issue Revenue Bonds to Finance a Multifamily Residential Rental Housing Development – Mayfair Affordable Apartments WHEREAS, the Board of Supervisors of the County of Contra Costa (the “County”) has determined that there is a shortage of safe and sanitary housing within the County, and that it is in the best interest of the residents of the County and in furtherance of the health, safety and welfare of the public for the County to assist in the financing of multifamily rental housing developments; and WHEREAS, pursuant to Division 31 of the Health and Safety Code of the State of California, and particularly Chapter 7 of Part 5 thereof (the “Act”), the County is empowered to issue and sell revenue bonds for the purpose of making mortgage loans or otherwise providing funds to finance the acquisition, construction and rehabilitation of multifamily rental housing, including units for lower income households and very low income households; and WHEREAS, Mayfair Affordable Housing LP, a California limited partnership (the “Borrower”) has requested that the County consider the issuance and sale of revenue bonds (the “Bonds”) pursuant to the Act, including Bonds the interest on which is federally tax-exempt and Bonds the interest on which is federally taxable, all for the purpose of lending the proceeds thereof to the Borrower to finance the acquisition and construction by the Borrower of 69 units of multifamily rental housing currently identified as Mayfair Affordable to be located at 11690 San Pablo Avenue (APN No. 502062031) in El Cerrito (the “Development”), to be owned by the Borrower; and WHEREAS, the Borrower has requested an expression of the Board of Supervisors willingness to authorize the issuance of the Bonds at a future date after the documentation relating to the financing has been prepared and completed, and the County’s requirements for the issuance of such Bonds have been satisfied; and WHEREAS, the Board of Supervisors now wishes to declare its intention to authorize the issuance of the Bonds, provided certain conditions are met, for the purpose of financing costs of the Development, in an aggregate principal amount not to exceed $58,300,000. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of the County of Contra Costa as follows: Section 1. The Board of Supervisors hereby determines that it is necessary and desirable to provide financing for the Development pursuant to the Act by the issuance of the Bonds in an aggregate principal amount not to exceed fifty-eight million three hundred thousand dollars ($58,300,000). The issuance of the Bonds shall be subject to the following conditions: (a) the County, by resolution of the Board of Supervisors, shall have first agreed to acceptable terms and conditions for the Bonds (and for the sale and delivery thereof), and for all agreements with respect to the Bonds to which the County will be a party; (b) all requisite governmental approvals for the Bonds shall have first been obtained; (c) the Bonds shall be payable from revenues received with respect to a loan to the Borrower made with the proceeds of the Bonds, and neither the full faith nor the credit of the County shall be pledged to the payment of the principal of or interest on the Bonds; and (d) any occupancy and other requirements of the Internal Revenue Code of 1986, as amended (the “Code “) are satisfied or otherwise provided for with respect to Bonds, the interest on which is intended to be excluded from gross income for federal tax purposes. Contact: Deidre Hodgers, (925) 655-2892 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Antonia Welty, Deputy cc: RECOMMENDATION(S): ADOPT Resolution No. 2023/519 conditionally providing for the issuance of revenue bonds in an aggregate amount not to exceed $58,300,000 to finance the acquisition and construction of 69 units of multifamily rental housing currently identified as Mayfair Affordable, to be located at 11690 San Pablo Avenue, El Cerrito, CA 94530 (APN 502-062-031), and approving related actions. FISCAL IMPACT: There is no fiscal impact associated with this action. In the event that the bonds are issued, the County is reimbursed for costs incurred in the issuance process. Annual expenses for monitoring of Regulatory Agreement provisions ensuring certain units in the housing development will be rented to low-income households are accommodated in the bond issue. The bonds will be solely secured by and payable from revenues (e.g. development rents, reserves, etc.) pledged under the bond documents. No County funds are pledged to secure the bonds. BACKGROUND: Contra Costa County, through the Department of Conservation and Development, operates a multifamily housing revenue bond financing program. The purpose of the program is to increase or preserve the supply of affordable rental housing available to low and very low-income households. The County program may be undertaken within the unincorporated County and within the cities located in the County that have agreed to let the County operate the program in their jurisdiction. BRIDGE Housing Corporation (the “Sponsor”) requested to participate in the County's multifamily housing revenue bond financing program on behalf of Mayfair Affordable LP, a California limited partnership (the “Borrower”). The Borrower will use the bond proceeds for the acquisition and construction of Mayfair Affordable (the “Project”). The Project is a single 6-story building with 69 units, which includes 68 low-income and very low-income units between 30-60% area median income (AMI) and one manager’s unit. The project meets the eligibility criteria for bond financing and the County policy for this program. The project will be managed by BRIDGE Property Management Company (BPMC). A requirement of federal tax law is that the prospective financing be subject to a conditional statement of intent to issue bonds to reimburse expenses incurred prior to the date the bonds are issued and a reimbursement resolution that is adopted by the Board of Supervisors fulfills that requirement. Also, the California Debt Limit Allocation Committee that allocates tax-exempt bond authority for the bond issue, requires that a APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/08/2023 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Ken Carlson, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Deidre Hodgers, (925) 655-2892 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Antonia Welty, Deputy cc: C. 64 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:August 8, 2023 Contra Costa County Subject:Reimbursement Resolution for Multifamily Housing Revenue Bonds - Mayfair Affordable in El Cerrito BACKGROUND: (CONT'D) reimbursement resolution be adopted before an application may be submitted for such an allocation. The adoption of a reimbursement resolution will not obligate the County or the owner without future discretionary actions, but will indicate the intent of the County to issue the bonds if all conditions in the reimbursement resolution have been satisfied. CONSEQUENCE OF NEGATIVE ACTION: Without the reimbursement resolution, BRIDGE Housing Corporation will not be able to commence with the process of applying to the California Debt Limit Allocation Committee for multifamily housing revenue bond authority through the County, which would severely delay the development of the project. CHILDREN'S IMPACT STATEMENT: The recommendation supports one or more of the following children's outcomes: (1) Children Ready for and Succeeding in School; (2) Children and Youth Healthy and Preparing for Productive Adulthood; (3) Families that are Economically Self Sufficient; (4) Families that are Safe, Stable and Nurturing; and (5) Communities that are Safe and Provide a High Quality of Life for Children and Families. AGENDA ATTACHMENTS Resolution 2023/519 MINUTES ATTACHMENTS Signed Resolution No. 2023/519 1 Contra Costa County Response to Civil Grand Jury Report No. 2302, entitled “The Long Wait for Agricultural Contract Approval in Contra Costa County” Findings 1. There is no formal procedure for the evaluation and approval of agricultural contracts in Contra Costa County by the DCD (County Department of Conservation and Development). Response: The respondent partially disagrees with the finding. While no detailed processing guidelines for Williamson Act contracts have been formally established by the County, the County’s Williamson Act program approved by the Board of Supervisors includes specific application and screening criteria as well as zoning and land use requirements. Moreover, approval of agricultural preserves and Williamson Act contracts is governed by specific provisions of State law. 2. The current process to review and approve an agricultural contract takes over three years. Response: The respondent partially disagrees with the finding. While some recent applications have taken this long due to limitations on staff resources and/or the time required for applicants to respond with necessary information or complete associated planning processes, such as subdivisions, the process can be completed in less time. 3. An agricultural contract has not been approved since 2018. Response: The respondent agrees with the finding. As discussed more fully in the Comments section, DCD has received 14 applications for Williamson Act contracts since 2018. Of those 14 applications, eight continue to be incomplete applications either due to lack of applicant response or awaiting applicant completion of other entitlement processes such as recording of a final map, and the remaining six are in various stages of processing. 4. Delays in approving agricultural contracts require applicants to continue to pay higher property tax payments while awaiting approval. Response: The respondent partially disagrees with the finding. Participation in the Williamson Act program is voluntary for applicants and the County. A property tax reduction is not automatic under the program, and is not effective for a property until a Williamson Act contract is approved. An applicant for a Williamson Act contract continues to pay their then-applicable property tax rate, not a higher property tax rate, until such time as the County elects to approve the contract. 2 5. The DCD ePermit online tool provides an overly broad status on agricultural contracts. As of April 2023, the status of all agricultural contract applications is “hearing prep”. This could indicate the application is under an environmental quality review or being prepared for the board of supervisors for approval. Response: The respondent partially disagrees with the finding. The online tool performs its intended function, which is to provide general status information on the approximately 15,000 permits issued by DCD each year. However, to be most effective, the tool requires prompt and consistent data entry, and respondent acknowledges a need for improvement in that area. The statuses of all Williamson Act applications have been updated. 6. Our interviews found that one planner is trained to work on agricultural contracts and is often compelled to spend a majority of their time on other tasks such as the general plan. Response: The respondent agrees with the finding. DCD staff receives and processes a large number and wide variety of permit applications each year. On average, Williamson Act contracts represent only about 3 out of 15,000 permits processed annually. Consequently, until recently, only one planner was assigned to this sporadic and specialized area of work, and that planner was assigned to work on other important tasks as well. 7. Inquiries for status via email and voicemail by agricultural contract applicants to the DCD are often not responded to. Response: The respondent partially disagrees with the finding. Respondent acknowledges instances of staff not responding to inquiries in a timely manner, but it is not typical. 8. When applicant email inquiries are responded to, they often provide a progress status that fails to materialize and/or is overly optimistic. Response: The respondent partially disagrees with the finding. Upon request for a time estimate, planners endeavor to provide accurate estimates given the present circumstances. Respondent acknowledges estimates were sometimes provided that, in hindsight, were optimistic. However, there are aspects of every project that are beyond an individual planner’s direct control or influence, and these can have a profound impact on project timelines. DCD will continue its efforts to provide each applicant with timely and accurate information and will continue to work to improve its customer service. 3 Recommendations 1. The grand jury recommends that the DCD establish a written and publicized process for agricultural contracts, similar to what our comparison county has implemented, by October 1, 2023. Response: The recommendation will be implemented by October 31, 2023. 2. We recommend that the DCD establish a well-publicized deadline for all agricultural contract applications (e.g., October 1), process all agricultural contracts together and preschedule a standing item on the planning commission’s agenda (if required) a nd the board of supervisor’s agenda in late November or early December, with contract approval on or before December 31 of the same year, striving to approve agricultural contracts within 90 days. Response: The recommendation will not be implemented because it is not reasonable or warranted. Few, if any, Williamson Act contract applications processed by DCD could be processed within 90 days of submittal. Many applications are associated with other planning entitlements, such as subdivisions or rezonings, that significantly impact processing times. However, DCD will continue to discuss the recommended approach with other jurisdictions and assess whether it is feasible to identify and process certain Williamson Act contract applications (e.g., not reliant on other planning entitlements) through an accelerated streamlined process. 3. We recommend that the DCD include an in-person or video teleconference meeting with the applicant to clearly define the required paperwork and the deadline for application submittal. Response: The recommendation will be implemented by October 31, 2023. 4. We recommend that the DCD agricultural contract process be agreed upon and shared with all involved entities, such as county counsel, the planning commission, public works, adjacent cities, LAFCO, and the assessor's office, to gain agreement on the process by all involved entities. Recommended date of agreement is October 1, 2023. Response: The recommendation will be implemented by October 31, 2023 with respect to coordination amongst involved County departments. State law requires the County to notify LAFCO and adjacent cities prior to establishing or modifying an agricultural preserve, but these entities have no approval authority over Williamson Act contracts. DCD will continue to comply with State law as it relates to these outside agencies. 5. We recommend that the DCD update the ePermit status for agricultural contracts, within 48 hours of a status change, as the application progresses through the involved entities. 4 Response: The recommendation will be implemented by October 31, 2023. 6. We recommend that the DCD train additional planners to process agricultural contracts in order to eliminate the current backlog by October 1, 2023 and meet the 90 day agricultural contract approval interval target for future applications. Response: The recommendation to train additional planners has been implemented. See the County’s response to Recommendation No. 2 pertaining to the recommended approval interval target. 7. We recommend that the DCD review and adhere to their stated goal that calls and em ails from applicants be returned within two business days. Response: The recommendation has been implemented. 8. We recommend that the DCD implement an escalation process for agricultural contracts so that the applicant can request management intervention if key milestones and deadlines are in jeopardy of being missed. Response: The recommendation has been implemented. DCD has had and will maintain the ability for applicants to escalate concerns to management. 9. The grand jury recommends that DCD management establish procedures to monitor the progress of agricultural contract applications to ensure progress deadlines are met by each involved entity. Response: The recommendation to establish more detailed procedures to monitor progress will be implemented by October 31, 2023 for those portions of the process over which DCD has control. Comments: The California Land Conservation Act of 1965 (also known as the Williamson Act) provides for the establishment of agricultural preserves and enables local governments and property owners to enter into voluntary land conservation contracts (also known as Williamson Act contracts), whereby a property owner agrees to restrict the use of its property in return for a reduction in property taxes. In 2011, the State eliminated Williamson Act subvention funding, which included annual appropriations from the State General Fund to local governments to partially offset the property tax loss to local governments from entering into Williamson Act contracts. As a result, some local governments have suspended or terminated their Williamson Act programs. Despite the loss of State funding, the County has continued to promote the County’s Williams Act program and process land conservation contracts. 5 DCD has received 14 applications for Williamson Act contracts since 2018. Of those 14 applications, eight continue to be incomplete applications either due to lack of applicant response or awaiting applicant completion of other entitlement processes such as recording of a final map, and the remaining six are in various stages of processing. Review of DCD’s processing of the 14 applications has led to several observations. First, that there were opportunities to process some of these applications on a faster timeline. While the pandemic also affected the processing times of these and other applications processed by DCD, the allocation of additional resources could have accelerated the processing of some of these Williamson Act contract applications. Second, that the processing of Williamson Act contract applications often depends upon the completion of other, separate entitlement processes. As one example, six of the 14 pending applications pertain to future parcels in not-yet-finalized subdivisions. A Williamson Act contract cannot be approved until the final subdivision map is approved and recorded to create the parcel that will be subject to the contract. The timeline for recording a final subdivision map is generally governed by the applicant’s satisfaction of numerous conditions of approval. Applicants have sometimes taken many years to record a final subdivision map after the approval is initially granted. When a Williamson Act contract application is linked to such a process, the processing of the application is often delayed. Third, applicant responsiveness is a factor and is not controlled by DCD. DCD appreciates the attention the Grand Jury has brought to these Williamson Act contract applications. It has resulted in DCD placing more focused attention on processing these and future Williamson Act contract applications. The allocation of additional resources and the development and implementation of formal processing guidelines have been or will be implemented in these efforts. RECOMMENDATION(S): ADOPT report prepared by the Conservation and Development Department as the Board of Supervisors' response to Contra Costa Civil Grand Jury Report No. 2302, entitled “The Long Wait for Agricultural Contract Approval in Contra Costa County”, and DIRECT the Clerk of the Board to transmit the Board's response to the Superior Court no later than August 13, 2023. FISCAL IMPACT: No fiscal impact. BACKGROUND: The 2022/23 Civil Grand Jury filed the above-referenced report, attached, which was received by the Board of Supervisors on May 15, 2023 and subsequently referred to the County Administrator and the Conservation and Development Director, who prepared the attached response that clearly specifies: Whether the finding or recommendation is accepted or will be implemented;1. If a recommendation is accepted, a statement as to who will be responsible for implementation and a definite target date;2. A delineation of the constraints if a recommendation is accepted but cannot be implemented within a six-month period; and3. The reason for not accepting or adopting a finding or recommendation.4. The report, Civil Grand Jury Report No. 2302, “The Long Wait for Agricultural Contract Approval in Contra Costa County” (Report), was addressed to the County Board of Supervisors. The subject of the Report is the amount of time it takes to process an agricultural "Williamson Act" contract from receipt to approval. The Report looked at the performance of the County in processing these contracts and the resources dedicated to this activity. The Report concluded with eight findings and nine recommendations. Attached are the proposed responses to the findings and recommendations. The California Penal Code specifies that the Board of Supervisors must forward its response to the Superior Court no later than August 13, 2023 (90 days from receipt). APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/08/2023 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Ken Carlson, District IV Supervisor Federal D. Glover, District V Supervisor Contact: John Kopchik (925) 655-2780 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Antonia Welty, Deputy cc: DCD Director, CAO (Enea) C. 65 To:Board of Supervisors From:Monica Nino, County Administrator Date:August 8, 2023 Contra Costa County Subject:PROPOSED RESPONSE TO GRAND JURY REPORT NO. 2302, REGARDING THE COUNTY'S AGRICULTURAL CONTRACT APPROVAL PROCESS ATTACHMENTS County Response to Civil Grand Jury Report 2302, “The Long Wait for Agricultural Contract Approval in Contra Costa County” Civil Grand Jury Report 2302, “The Long Wait for Agricultural Contract Approval in Contra Costa County” RECOMMENDATION(S): Acting as the governing board of the Contra Costa County Fire Protection District (District), APPROVE clarification of Board action taken on July 18, 2023 (Item, C.75) to change the legal name of PNC Equipment Finance, LLC to PNC Bank, National Association, successor by merger to PNC Equipment Finance, LLC. (No fiscal impact) FISCAL IMPACT: No fiscal impact BACKGROUND: On July 18, 2023, the Board of Supervisors, acting as the governing board of the District, approved a recommendation to approve and authorize the Fire Chief, or designee, to execute a new lease schedule under the Master Lease Agreement with PNC Equipment Finance, LLC. Due to a subsequent merger, the vendor name stated in the Board Order has changed. The clarification requested reflects the change to the vendor's legal name with no impact to the original intent of the District and the professional service needs of the targeted projects as anticipated by the Fire District. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/08/2023 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Ken Carlson, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Aaron McAlister, Deputy Fire Chief (925) 941-3300 x1101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Antonia Welty, Deputy cc: C. 66 To:Contra Costa County Fire Protection District Board of Directors From:Lewis T. Broschard III, Chief, Contra Costa Fire Protection District Date:August 8, 2023 Contra Costa County Subject:Clarification of July 18, 2023 Board Agenda Item #C.75 regarding Fire Apparatus (Engine) Acquisition CONSEQUENCE OF NEGATIVE ACTION: If clarification of the July 18, 2023 Board action is not approved, the Fire District will not be able to execute a contract with the vendor and will not be able to proceed with all of the anticipated fire station related projects. RECOMMENDATION(S): Acting as the governing board of the Contra Costa County Fire Protection District, APPROVE clarification of Board action taken on July 18, 2023 (Item, C.76) to change the legal name of PNC Equipment Finance, LLC to PNC Bank, National Association, successor by merger to PNC Equipment Finance, LLC. FISCAL IMPACT: No fiscal impact BACKGROUND: On July 18, 2023, the Board of Supervisor, acting as the governing board of the Contra Costa County Fire Protection District, approved a recommendation to approve and authorize the Fire Chief, or designee, to execute a new lease schedule under the Mster Lease Agreement with PNC Equipment Finance, LLC. Due to a subsequent merger, the vendor name stated in the Board Order has changed. The clarification requested reflects the change to the vendor's legal name with no impact to the original intent of the Fire District and the professional service needs of the targeted projects as anticipated by the Fire District. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/08/2023 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Ken Carlson, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Aaron McAlister, Deputy Fire Chief (925) 941-3300 x1101 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Antonia Welty, Deputy cc: C. 67 To:Contra Costa County Fire Protection District Board of Directors From:Lewis T. Broschard III, Chief, Contra Costa Fire Protection District Date:August 8, 2023 Contra Costa County Subject:Clarification of July 18, 2023 Board Agenda Item #C.76 regarding Fire Apparatus (Truck) Acquisition CONSEQUENCE OF NEGATIVE ACTION: If clarification of the July 18, 2023 Board action is not approved, the Fire District will not be able to execute a contract with the vendor and will not be able to proceed with all of the anticipated fire station related projects. August 3, 2023 Brad Paul Deputy Executive Director Association of Bay Area Governments (ABAG) Metropolitan Transportation Commission (MTC) RE: Next-Generation Solid-State Battery Technology Innovation Hub--SUPPORT Dear Mr. Paul, As Chair of the Contra Costa County Board of Supervisors, I write to share our support for ABAG’s proposal to the U.S. Economic Development Administration’s 2023 Regional Technology and Innovation Hub Program for $400,000 to develop a strategy for establishing a Next-Generation Solid-State Battery Technology Innovation Hub (NSBT-Hub) in the Bay Area. The Northern Waterfront Economic Development Initiative is a regional cluster -based economic development strategy with a goal of creating 18,000 new jobs in Contra Costa County by 2035. The Initiative leverages existing competitive advantages and assets by focusing on five targeted clusters: advanced manufacturing, advanced transportation technology, biomedical/biotech, agriculture technology and food processing, and clean technology. It was created to revitalize the northern waterfront of Contra Costa County stretching along San Pablo Bay, the Carquinez Strait, and into the Delta. In January 2019, a Strategic Action Plan was approved by the County Board of Supe rvisors to enhance the economic vitality of the northern waterfront region by creating more good jobs closer to home, reducing congestion and emissions, and making communities more vibrant. The hallmark of the Northern Waterfront Economic Development initiative is a collaboration among the County and seven partner cities. A global technology hub for research, testing, prototyping, and manufacturing next -generation energy storage solutions, combined with wrap-around services and training programs for our communities, will build on our region’s strength to help realize our local economic development goals while also accelerating the pressing need for decarbonizing the global economy. We firmly believe that finding feasible alternatives to current energy st orage technology, which has limitations as described in the proposal, is critical to transportation electrification, electric grid stabilization, reinvestment in underutilized industrial assets and a “just transition” of our regional economy away from the fossil fuel industry. As the State of California adopts policies and goals for reducing pollution and addressing climate change, Contra Costa County is updating its Climate Action Plan, which will provide strategic implementation programs to show how the C ounty will reduce GHG emissions in support of the State’s adopted reduction targets for 2030 and 2050, reducing GHG emissions 40 percent below 1990 levels by 2030, with consideration of the State’s long-term goal to reduce GHG emissions to 80 percent below 1990 levels by 2050. We believe that the proposed NSBT-Hub will help align and consolidate dispersed initiatives in next - generation energy storage technologies, in both the private and academic fields, across the Northern California mega-region into a viable, sustainable, and globally competitive research, development and manufacturing cluster. We see this as an opportunity to grow middle -wage jobs that provide economic opportunities to workers in our communities without a college degree. We also see the need to support advanced manufacturing operations as a key strategy to grow existing high-tech industries that are increasingly looking to co-locate research with prototyping and commercialization operations. From a local, regional and national perspective, this is the most viab le path to onshoring essential manufacturing and supply chain activities that are critical to our security and climate goals. The Bay Area economy holds immense potential for global competitiveness in the rapidly evolving next-generation battery and energy storage technologies. The proposed NSBT-Hub in the Bay Area will benefit from a large complex of world-class research and innovation centers, including research universities, community colleges and vocational programs, national research laboratories, ven ture and growth capital, a vibrant start-up and entrepreneurship community, incubators and accelerators, and innovation headquarters of global corporations. The same innovation ecosystem that propelled the Bay Area’s infotech and biotech industries to become globally competitive is ripe to be harnessed by the creation of an innovation ecosystem for energy storage. The NSBT -Hub proposes to combine this culture of innovation with a focused approach to scale innovation by co-locating manufacturing with the scientific capacity for advanced battery and new-generation storage solutions. We strongly urge EDA to fund this proposal. Contra Costa County is committed to participating in this process to develop a robust strategic plan, which will be based on an assessment of regional capacity, critical partnerships, and policy and implementation barriers. It will prepare the region for the implementation phase of our collective vision to establish a globally competitive next -generation solid-state energy storage technologies that supports domestic manufacturing and several high- priority local and regional economic and climate goals. Respectfully, JOHN GIOIA Chair, Board of Supervisors RECOMMENDATION(S): AUTHORIZE the Chair, Board of Supervisors, to sign letter of support to the Association of Bay Area Governments (ABAG) for ABAG's request for $400,000 from the U.S. Economic Development Agency to develop a strategy for creating a Next-Generation Solid-State Battery Technology Innovation Hub. FISCAL IMPACT: None. BACKGROUND: The Association of Bay Area Governments (ABAG) is currently developing a proposal to the U.S. Economic Development Administration (EDA) to seed a world-leading economic cluster in the Bay Area region that is focused on Next-Generation Solid-State Battery Technologies (NSBT). As a first step in this process, ABAG will apply for a Strategy Development grant from the U.S. Economic Development Administration's (EDA) 2023 Regional Technology and Innovation Hub (Tech Hub) Program of $400,000. A core team that includes the Lawrence Berkeley National Lab (LBNL) is leading the application development process, and to achieve success, ABAG is committed to working with a range of stakeholders from higher education, state and local government, economic development agencies, and labor and workforce development organizations. The current proposal would fund developing a Bay Area strategy that would position the region to access implementation funds of up to $75 million in Phase 2. The proposal envisions a network of facilities and programs that are co-located within an ecosystem that supports research and development, testing and prototyping, manufacturing and commercialization, workforce training, new business development, venture capital financing and community engagement. The goals of this proposed Tech Hub are to: Grow middle-wage jobs for workers without a college degree, in communities that have experienced decades of disinvestment and job losses. Revitalize the region's industrial lands into job centers, especially in areas that have not benefited from regional prosperity. Support clean energy transition, decarbonization and climate resilience initiatives. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/08/2023 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Ken Carlson, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Alyson Greenlee, 925-655-2783 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Antonia Welty, Deputy cc: C. 68 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:August 8, 2023 Contra Costa County Subject:ABAG Proposal for a Next-Generation Solid-State Battery Technology Innovation Hub BACKGROUND: (CONT'D) The proposal will not only set a pathway to translate scientific advancement of the region's premier research and technology institutions and networks into globally competitive manufacturing centers in the transportation electrification, grid storage, and decarbonization sectors but also set new standards for ensuring equitable and inclusive economic growth and development. At its core, the Tech Hub will include a factory-of-the-future that is co-located with wrap-around training and education services to perform the following six key functions: Synthesizer facility for active material preparation and large-scale process development. Flexible manufacturing lines with dedicated specialties for key components for advanced solid-state batteries. Real-world test beds for materials and components for advanced solid-state batteries. Incubator and accelerator programs coalescing access to advanced battery manufacturing infrastructure, techno-economic and life cycle analysis and benchmarking, investment and commercial partnership opportunities, and community networks. Academy with programs, curriculum, and space dedicated to developing talent and a workforce for prototyping, manufacturing, and deploying advanced storage technologies. Reuse, remanufacturing, second life, and recycling facilities and programs designed to reduce the impact of extraction legacy. The proposed tech hub will help create the infrastructure and ecosystem necessary to enable rapid acceleration of technology scale-up and commercialization, in alignment with the timelines and goals for decarbonization in the United States. Through a feedback loop enabled by the co-location of development, prototyping, and manufacturing, the NSBT-Hub will avoid the linear path from development to commercialization that can span multiple decades, and instead harness the scientific capacity and pipeline to expedite the path to market. To achieve success, ABAG is committed to working with a range of stakeholders form higher education, state and local government, economic development agencies, and labor and workforce development organizations. The letter would support he ABAG application for developing a Bay Area strategy in which the County would be committing to participate. The process to develop a robust strategic plan will be based on an assessment of regional capacity, critical partnerships, and policy and implementation barriers. It would prepare for the implementation phase of a collective vision to establish globally competitive next-generation solid-state energy storage technologies that support domestic manufacturing and several high-priority local and regional economic and climate goals, including the Northern Waterfront Strategic Action Plan and the County's Climate Action Plan. CONSEQUENCE OF NEGATIVE ACTION: If the recommended action is not approved, the County would not be supporting ABAG’s proposal to the U.S. Economic Development Administration to establish a Next-Generation Solid-State Battery Technology Innovation Hub (NSBT-Hub) in the Bay Area. The County would not be committing to participate in the process to prepare the region for the implementation phase of a collective vision to establish a globally competitive next-generation solid-state energy storage technologies that supports domestic manufacturing and several high-priority local and regional economic and climate goals, including the Northern Waterfront Strategic Action Plan and the County’s Climate Action Plan. AGENDA ATTACHMENTS Letter of Support for the ABAG proposal for a Next-Generation Solid-State Battery Technology Innovation Hub MINUTES ATTACHMENTS Signed Letter of Support for ABAG RECOMMENDATION(S): AUTHORIZE the discharge from accountability for the collection of taxes, penalty, interest, or any other charge pertaining thereto, owing on various delinquent Secured (Redemption) and Unsecured tax bills, in accordance with California Revenue and Taxation Code Sections 2195, 2611.1 and 2923; California Government Code Sections 25257, 25258, 25259; and Administrative Bulletin 207.7 Section VII. Such discharge would not release the person(s) named herein from the payments of any amounts that are due and owing. FISCAL IMPACT: No fiscal impact. A listing of those persons having failed to pay their delinquent Secured or Unsecured taxes, penalty, interest and other related charges in the aggregate sum of $4,101,668.19 is maintained in the Treasurer-Tax Collector's Office. Such discharge does not release these persons named from the payment of any amounts, which are due, and owing. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/08/2023 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Ken Carlson, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Ronda Boler, (925) 608-9506 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 8, 2023 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Antonia Welty, Deputy cc: C. 69 To:Board of Supervisors From:Russell Watts, Treasurer-Tax Collector Date:August 8, 2023 Contra Costa County Subject:Request for and Authorization of Discharge of Accountability for Delinquent Taxes Determined to be Uncollectable BACKGROUND: The Treasurer-Tax Collector's office has determined that the charges associated with these tax bills are no longer recoverable due to one or more of the following reasons: the accounts are being discharged in Bankruptcy; the business is closed according to the Board of Equalization, Secretary of State or as determined by the County Assessor; the taxes are beyond statute of limitations for seizure and sale; the Tax Sale Identification Number is greater than 30 years old; the tax lien ceases to exist and the tax is conclusively presumed to be paid; all collection attempts have been unsuccessful; the assessee cannot be located or collected upon due to extenuating circumstances; or the likelihood of collection does not warrant the expense involved. Based on the stated facts, the County Treasurer-Tax Collector requests the discharge of accountability for those accounts and parcels determined to be uncollectible. CONSEQUENCE OF NEGATIVE ACTION: Approval of the recommended action will allow the Treasurer-Tax Collector to identify these accounts from our computer system as discharged of accountability thereby creating: An accurate inventory of recoverable accounts; a more manageable case load for the staff; elimination of redundant research by the staff; and a better work distribution to staff. ATTACHMENTS Accounts - Individuals Deceased Accounts - Redemption Accounts - Companies Defunct Accounts - 30 Plus Years Old