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HomeMy WebLinkAboutMINUTES - 12011987 - IO.1 TO, _Board of Supervisors /oFc RRa": Internal Operations Committee and C1t(a Finance Committee Costa DATE: November 23 , 1987 C SUBJECT: Community Services Department Shared Housing Program, SPECIiIC REOUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION RECOMMENDATION: APPROVE the attached report of the County Administrator regarding the Shared Housing Program and AUTHORIZE the Community Services Department to begin implementing the program. BACKGROUND/REASONS FOR RECOMMENDATIONS: on September 22, 1987 , the Board of Supervisors referred to our Committees the proposal of the Community Services Department to establish a Shared Housing Program for single parents. On October 20 , 1987 , the Board of Supervisors approved the October 12, 1987 report of the Internal Operations Committee which referred the proposed program to the County Administrator for examination with regard to a number of issues and questions raised by the Committee. Subsequently, the Board of Supervisors approved the report of the Finance Committee which concurred with the referral of the Internal Operations Committee questions to the County Administrator. On November 9 , 1987 , our Committees met with the Community Services . Department and the County Administrator to discuss the issues and questions outlined in the October 12, 1987 Internal Operations Committee report. Our Committees were satisfied with the information presented in the November 5 , 1987 report of the County Administrator in response to the Internal Operations Committee. Accordingly our Committees agreed to recommend proceeding with the program subject to verifying the provision of insurance as discussed in the County Administrator' s report and determining the position of the Social Services Department regarding the Shared Housing Program. Since the November 9, 1987, joint meeting of our Committees, the County Administrator' s Office has determined that its Risk Management Division and the Community Services Department have agreed on the provision of insurance coverage under the County self insurance program at a cost to the department of $1000 per dwelling unit. The Social Department has completed its review of the program and has now taken a position of support. C- OWL^ Supe N. C. Fanden qsup Powers Supervisor T. Torl_akson S roder CONTINUED ON ATTACHMENT: ` YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER S I GNATURE IS 1: ACTION OF' BOARD ON December 1, 1987 A?PROVED AS RECGMMENDED X OTHER X A1so, .DIRECTED that Community Services Department provide quarterly reports to the Board on the implementation of the Shared Housing Program. a VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE X UNANIMOUS (ABSENT '— ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES. AND ENTERED ON THE MINUTES OF THE BOARD ABSENT; ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. County Administrator cc" Director, Comm. Svcs. Dept. ATTESTED Social Services Director PHIL BATCHELOR. CLERK OF THE BOARD OF Health Services Director SUPERVISORS AND COUNTY ADMINISTRATOR Exec. Dir. , Housing Authority Chair, HSAC M382/7-83 Chair, FACSAC BY _.DEPUTY George Johnson, Staff HSAC Internal Operations Committee and Finance Committee rRCM: Phil Batchelor ClJl llra County Administrator C sta DATE: November 5, 1987 Co "1 J SUBJECT: Community Services Department Shared Housing Program SPECIFIC REQUEST(S) OR RECOMMENDATION S) & BACKGROUND AND JUSTIFICATION RECOMP EN DATION: APPROVE the report of the County Administrator regarding the Shared Housing program for unwed mothers proposed by the Community Services Department and RECOMMEND that the Board of Supervisors approve the program contingent upon the resolution of the insurance issue discussed in this report. BACKGROUND/REASONS FOR RECONIl&NDATIONS: On October 20 , 1987 , the Board of Supervisors approved the October 12, 1987 report of the Internal Operations Committee which referred the proposed program to the County Administrator for examination with regard to a number of issues and questions raised by the Committee as discussed below: A. What precisely is the program being proposed and how will it operate? The ,program is designed for single women under the age of 30 with one child under the age of 3 who are currently homeless or in danger of becoming homeless. The purpose of the program is to provide enrollees with the ability to attain long term economic self sufficiency and thus avoid the likely alternative of life long poverty and welfare dependency. The program involves the provision of shared housing units for three to five enrollees per household. The shared housing units will be used as the basis for residential educational programs. In addition to providing education opportunities for the enrollees, the program will provide enrollees with positive peer group influence, enable AFDC recipients to manage their finances by sharing expenses, provide training and other services to the enrollees and encourage shared child care and other household chores. While occupational training and education will be one of the major objectives of the program, enrollees will also receive counseling and training services in the areas of pregnancy avoidance, personal appearance, self esteem, consumer awareness, financial management, home safety, parenting and nutrition. Enrollees will be required to negotiate individual development contracts which will include short and long term goals, activities to reach goals, required behavior, periodic review process, and recognition that the program is of a limited duration. Enrollees will be required to devote at least 40 hours per week to school and employment. CONTINUED ON ATTACHMENT? _ YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER S I GNATURE I S 1: A ON OF BOARD ON A?PROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS (ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: PERVISORS ON THE DATE SHOWN. CC: ATTESTED PHIL BATC R. CLERK OF THE BOARD OF SUPERVISORS A OUNTY ADMINISTRATOR M382/7-83 BY _ TY Shared Housing Report Nbvember- 5•,, 1987 Page Two B. How will the program be financed and to what extent are the proposed budget figures considered reasonable and realistic? The program will be funded by a state grant from the Department of Economic Opportunity in the amount of $49 ,782. 00 . The budget is designed to fund two family development specialist positions to supervise the program. The major operating cost of the program will be the cost of obtaining the group homes which includes deposits for first and last month rent payments and utility services. The program is designed on a incremental or modular basis of up to seven shared homes. The program will begin operation in a staged fashion by obtaining and opening one or two homes at a time. Accordingly, if any unexpected expenses arise, the budget can be adjusted to accommodate such expenses by reducing the number of group homes to be operated. From that standpoint it appears that the proposed budget is realistic for a project of this type. In addition to the state grant in the amount of $49,782 .00, the community services department is anticipating an additional $49 ,149 . 00 in federal homeless funds which could be used to enrich or enlarge the program. C. What impact will the proposed program have on the other programs and operations of the Community Services Department, particularly the contracts with the delegate agencies. The department has consulted with the delegate agencies regarding this program. The impact on the delegate agencies will be as follows: United Council of Spanish Speaking Organizations (UCSSO) : UCSSO has agreed to provide staff support for one West County unit. This will decrease the hours of the anticipated consolidated UCSSO and Southside Community Center Richmond office. The operation of the other UCSSO offices will not be affected. Neighborhood House: Neighborhood House staff will not be expected to run a shared housing unit but has agreed to help with career development and educational planning for all enrollees. Southside Community Center: Southside is already operating one transition housing unit. It is anticipated that the agency will staff one of the shared housing units. Concerted Services: It is anticipated that Concerted Services will staff one of the units. Carquinez Coalition: It . appears that Carquinez Coalition will not be directly affected by the program. D. To what extent has the proposed program been discussed with the Social Services Department, Health Services Department and Contra Costa Housing Authority and to what extent do those departments concur with the goals and specific plans proposed by the Community Services Department? As requested by the Internal Operations Committee, a meeting was convened of the above departments on November 2, 1987 to discuss the Shared Housing Program. With the exception of the Social Services Department, all of the above departments have expressed support for the program. Although the Social Services Department has not taken a position on the program, it is preparing a response for submission to the Internal Operations Committee and the Finance Committee. E. What level of liability insurance is being required of those who will operate the Shared Housing Program and to what extent will this program expose the County to further liability? Shared Housing Report Npvemj�er . 5 , 1987 Page Three The budget for the proposed program includes a minimal amount for insurance on the assumption that the Shared Housing units would be operated by the Community Services Department rather than delegate agencies. The County' s Risk Management Division has conducted a preliminary assessment of the liability exposure of the proposed program and estimated costs of providing insurance policies to cover that exposure. Risk Management estimates that it would cost approximately $3 ,000 per Shared Housing unit to provide the necessary insurance coverages. It is evident that such costs could not be funded by the proposed budget of the Shared Housing Program. Accordingly, the program would have to be covered under the County self-insurance program with a contribution to the self-insurance fund. Coverage of the program under the County self-insurance program would require the implementation of certain measures to minimize the risk of loss. As of this date, the Risk Management division has not developed a cost figure for participation in the self-insurance program. Therefore, if your Committees are inclined to approve this program, it should be done subject to arrangements for County self-insurance program coverage at a cost that can be absorbed the Shared Housing Program budget. F. To what extent has this proposed program been discussed with the Family and Children' s Services Advisory Committee? Attached to this report is a letter from Nola Ashford, Chairperson, Family and Children' s Services Advisory Committee which supports the program and recommends that the Community Services Department be authorized to proceed with the program. In addition to meeting with the various County departments involved in programs that relate to the proposed Shared Housing Program, your Committees requested that we convene a meeting with the delegate agencies to receive input on the proposed program. The Community Services Department has on several occasions met with the delegate agencies individually to discuss the program. Additionally, last week Ida Burke made telephone contact with each of the delegate agencies to review the status of the proposed program.