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HomeMy WebLinkAboutMINUTES - 12151987 - 2.2 TD BOARD OF SUPERVISORS �' 1 FROM: Phil Batchelor, County Administrator n=}ra �l,J�,hJJII��.II}}ll,�, ' December 9, 1987 CWIQ DATE: CoA SUBJECT: APPROPRIATIONS OF M.I .S. FUNDS SPECIFIC REQUEST(S) .OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION RECOMMENDED ACTION: Accept the report of the Information Systems Steering Committee recommending Board approval of allocations, from the Management Information System Fund for data processing equipment purchases and , services during fiscal year 1987-88 in the amount of $544,357 to County departments. FINANCIAL IMPACT: Total allocations of $544 ,357 are to be approved. The total appropriation to the Management Information Systems Fund, in Budget Unit 0025, was $560 ,000 for fiscal year 1987-88 . REASONS FOR RECOMMENDATION/BACKGROUND: The Board established a Management Information System Fund in fiscal year 1985-86 to address the critical needs of automation. The Administrator Is office was .directed to evaluate the departmental needs and recommend projects to the Board of Supervisors. An Information System Committee composed of County Department Heads, was established in 1985 to consider how best to utilize the limited monies available for the M.I.S. Fund. The Committee requested that each department submit proposals which address their needs in order of priority. These proposals were evaluated by CAO and Data Processing staff as well as a special subcommittee and consensus recommendations were developed. The Committee endorsed the subcommittee decisions and recommended to the County Administrator that the monies available in the M.I .S. Fund in this fiscal year be used to address the critical office automation needs of County departments. The County Administrator approved the recommendation. The Committee further recommended that: ♦ The M.I .S. Fund should not be seen as sole source for County Data Processing needs. Multi-department ' and Countywide needs should be supported by the Board from other funding sources. Future individual requests to the fund should be limited to less than $100 , 000. CONTINUED ON ATTACHMENT: YESSIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BO C M TTEE APPROVE OTHER SIGNATUREIS I: _ ACTION OF BOARD ON December 15. 1987 APPROVED AS RECOMMENDED X OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE X UNANIMOUS (ABSENT' r ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN, cc: Auditor-Controller ATTESTED _ t.� ,Lisp /S� /9,f7 Health Services PHIL BATCHELOR, CLERK OF THE BOARD OF Data Processing SUPERVISORS AND COUNTY ADMINISTRATOR Purchasing County Administrator . BY , M382/7-83 DEPUTY— December 9, 1987 ♦ A survey of departments and review be made of the 1987-88 process, with discussion on establishing new policies for 1988-89. This process should lead to a report to the Board during the last quarter of fiscal year 1987-88. This year County departments submitted 62 separate program requests totaling nearly $3. 2 million in requested funding. After meeting over a three month period, the Information System Subcommittee with assistance from staff of the CAO, decisions and recommendations were made to fund 30 various programs for use by 16 County departments. Equipment to be purchased for the programs, will be broken into the following major categories: - 71 Personal Computers - 66 Printers - 12 Terminals Additional specialized hardware items and various software purchases which will be modified according to specific County department configurations, completes the allocations of the fund monies. Monitoring of the purchase process is planned by the Information System Subcommittee, with a status report scheduled for presentation to the Board during the last quarter of fiscal year 1987-88. CONSEQUENCES OF NEGATIVE ACTION: If the Board does not approve the purchase of the data processing equipment and services, inefficient and less effective systems for data manipulation will continue to exist. Therefore, County departments operations will be less able to meet the demands of service delivery with the same or reduced resource levels.