HomeMy WebLinkAboutMINUTES - 12152015 - C.82RECOMMENDATION(S):
Rescind Board action, Payment of Training Costs for Notary Services (C.103), as approved by the Board of
Supervisors on April 9, 2013 due to inconsistencies with California Government Code sections 8200-8230.
FISCAL IMPACT:
There is no fiscal impact.
BACKGROUND:
On April 9, 2013 the Board of Supervisors approved Board action (C.103), to allow departments to pay for and to
reimburse employees for the costs of notary public training when a department head certifies that the training is job
required, all other training policies and guidelines have been adhered to, and the employee agrees to provide the
service free of charge to the County. The aforementioned Board Order, states that any employee who successfully
agrees to be trained and reimbursed for the notary public training and equipment costs must also agree, prior to
enrollment, that he/she will provide the service to the County as a part of their normal duties and at their normal rate
of pay. Employees are required to sign an acknowledgement form. This form verifies the employee’s agreement to
keep safe all notary tools and equipment, and to provide services as a part of their County employment. These
provisions do not conflict with the California Government Code.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 12/15/2015 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Enid Mendoza, (925)
335-1039
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: December 15, 2015
David Twa, County Administrator and Clerk of the Board of Supervisors
By: Stephanie L. Mello, Deputy
cc: Robert Campbell, County Auditor-Controller
C. 82
To:Board of Supervisors
From:David Twa, County Administrator
Date:December 15, 2015
Contra
Costa
County
Subject:Rescind Prior Board Order Regarding Payment of Training Costs for Notary Services
BACKGROUND: (CONT'D)
However, the Payment of Training Costs for Notary Services board order and the accompanying Employee
Acknowledgement form also state that if the County pays the costs of notary public training, the Notary Bond and
the Notary Bond Filing Fee, the employee is required to store all notary tools and equipment on County premises
at all times and is precluded from performing notary public services outside of their assigned County duties.
These requirements are not consistent with California Government Code sections 8200-8230, which requires
notaries to keep and secure, under their direct and exclusive control, notary journals and seals.
Rescinding the requested board action will allow the County Administrator to correct our notary public services
and training costs policies and procedures via an Administrative Bulletin and a revised Employee
Acknowledgement form. Therefore, our policies and procedures will no longer include language requiring
employees providing notary public services to keep all notary tools and equipment on County premises at all
times and prohibiting them from performing notary public services duties outside of their County employment.
CONSEQUENCE OF NEGATIVE ACTION:
If this request is not approved, County policies and procedures regarding employee notary public services will not
be consistent with California Government Code sections 8200-8230.
ATTACHMENTS
Notary Public Employee Acknowledgement Form
Costa
County
Revised 10/2015
Contra
Employee Acknowledgment – Notary Public
I, _________________________, acknowledge that I work for Contra Costa
County (“County”) in the ________________________ Department and that I am
required to perform notary public services as part of my work-related duties. I
acknowledge that the County paid the costs of my notary public training, my
notary insurance, my notary bond, and my notary public license. I acknowledge
that it is my responsibility to keep safe all notary tools and equipment and that I
will provide notary public services to the County at no cost.
____________________________________ _____________________
Employee Signature Date
_____________________________________ _____________________
Department Division