HomeMy WebLinkAboutMINUTES - 12152015 - C.79RECOMMENDATION(S):
ACCEPT the North Richmond Waste & Recovery Mitigation Fee Joint Expenditure Planning Committee Annual
Report for 2015 (Exhibit A).
FISCAL IMPACT:
No impact to the County General Fund.
BACKGROUND:
On June 18, 2002, the Board of Supervisors adopted Resolution No. 2002/377, which requires that each regular and
ongoing board, commission, or committee shall annually report to the Board of Supervisors on its activities,
accomplishments, membership attendance, required training/certification (if any), and proposed work plan or
objectives for the following year, on the second Tuesday in December.
The 2015 Annual Report for the North Richmond Waste & Recovery Mitigation Fee Joint Expenditure Planning
Committee (Committee) is attached as Exhibit A. This Committee was formed in 2006, pursuant to the terms of a
Memorandum of Understanding between the County and the City of Richmond. This Committee was formed to
develop recommendations for the use of funding derived from the collection of the North Richmond Waste &
Recovery Mitigation Fee, which is subject to the joint-control of the City and County.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 12/15/2015 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Demian Hardman, (925)
674-7826
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: December 15, 2015
David Twa, County Administrator and Clerk of the Board of Supervisors
By: Stephanie L. Mello, Deputy
cc:
C. 79
To:Board of Supervisors
From:John Kopchik, Director, Conservation & Development Department
Date:December 15, 2015
Contra
Costa
County
Subject:Board Advisory Body Annual Report for 2015 - North Richmond Mitigation Fee Joint Expenditure Planning
Committee
BACKGROUND: (CONT'D)
The Waste & Recovery Mitigation Fee was established by the City and County as permitting conditions of
approval to mitigate potential impacts on North Richmond from the proposed expansion of waste processing and
resource recovery operations located at the foot of Parr Boulevard in North Richmond (“Project”). One of the
mitigation measures in the 2003 Environmental Impact Report ( EIR ) for this Project called for the establishment
of a Mitigation Fee to defray annual costs associated with collection and disposal of illegally dumped waste and
associated impacts in North Richmond and adjacent areas.
This Committee is charged with preparing an Expenditure Plan to facilitate joint administration of this funding for
the benefit of unincorporated and incorporated North Richmond. Each Expenditure Plan recommended by the
Committee is subject to the final approval of the Richmond City Council and the Contra Costa County Board of
Supervisors. A copy of the current Expenditure Plan for 2015/2016 (covering July 2015 thru June 2016), is
attached as Exhibit B. A recommendation by the Committee on a new Expenditure Plan for the 2016/2017 fiscal
year is expected to be made in May 2016.
CONSEQUENCE OF NEGATIVE ACTION:
The Board of Supervisors would not formally accept the report containing information about activities conducted
by North Richmond Waste & Recovery Mitigation Fee Joint Expenditure Planning Committee in calendar year
2015.
ATTACHMENTS
Exhibit A: 2015 Advisory Body Annual Report- NR Mitigation Fee Committee
Exhibit B: 2015/2016 North Richmond Mitigation Fee Expenditure Plan
Exhibit A
Page 1 of 2
2015 Advisory Body Annual Report
Advisory Body Name:
North Richmond Waste & Recovery Mitigation Fee Joint Expenditure Planning Committee (NRMFC)
Advisory Body Meeting Time/Location:
Meetings are regularly scheduled for twice a year, with special meetings scheduled from time to time at
the discretion of the Committee. The meeting dates and times for the 2015 calendar year are identified
in Section 3 of this document (page 1 and 2). This year, all meetings were held at Richmond City Hall
located at 440 Civic Center Drive in Richmond.
Chair (during the reporting period):
Dr. Henry Clark, North Richmond Municipal Advisory Council
Staff persons (during the reporting period):
Contra Costa County Department of Conservation & Development:
Demian Hardman & Justin Sullivan
Richmond City Manager’s Office:
Lori Reese-Brown & LaShonda Wilson
Reporting Period: January 1, 2015 – December 31, 2015
1. Activities
The NRMFC made recommendations to the County Board of Supervisors and Richmond City Council on
the use of money collected through a Waste & Recovery Mitigation Fee established as result of an
Environmental Impact Report to mitigate impacts from the expansion of the West Contra Costa Sanitary
Landfill (WCCSL) Bulk Materials Processing Center (BMPC) located in the North Richmond area. The
Committee provided feedback to City/County Committee staff about recommended uses of the mitigation
fee for the purpose of defraying the annual costs associated with the collection and disposal of illegally
dumped waste in the North Richmond area as a result of the BMPC expansion.
2. Accomplishments
In 2015, the NRMFC received a Tonnage & Revenue update along with informational reports on all
expenditure plan strategies. Committee members also provided direction to County/City staff to postpone
a Funding Request Proposal and continue funding the 2014/2015 non-profits into the 2015/2016
Expenditure Plan. The County Board of Supervisors and Richmond City Council approved of these
recommendations, which are reflected in the 2015/2016 Expenditure Plan (attached as Exhibit B).
The NRMFC recommended 2015/2016 Expenditure Plan involved a five percent (5%) increase in funds
to each Expenditure Plan strategy except strategies 9 & 12 (Strategy 9 allocates $100K and strategy 12
allocates $50K). The Committee also recommended the release of a new Funding Request Proposal in
Fall 2015 for the 2016/2017 Expenditure Plan. The five (5) Community Based Projects (funded in
Strategy 9) and three (3) Neighborhood Community Garden projects (funded in Strategy 12) provided
updates about how their programs are helping reduce illegal dumping and/or blight.
3. Attendance/Representation
The seven member Committee is comprised of three Richmond City Council members, one member of
the Board of Supervisors, two North Richmond Municipal Advisory Council (MAC) members that are
residents of unincorporated North Richmond, and one incorporated North Richmond (NR) resident.
Bylaws were approved for this Committee in 2008, which included designation of alternates and
Advisory Body Annual Report Exhibit A
Page 2 of 2
G:\Conservation\Deidra\Illegal Dumping\BMPC Mitigation Fee Committee\BOs and Annual Reports\Annual Reports - 2015\ExhibitA_NRMFC Annual Report_2015-REV.doc
procedures for removal of members based upon number of absences without prior notification. The level
of participation for each Committee member is outlined in the table below as well as the status of a
quorum being achieved for each meeting date.
In January of 2015 Committee member Nathaniel Bates was replaced by City Council member Edwardo
Martinez. Nathaniel Bates was instead designated as the Alternate for the Richmond City Council
representatives. In April 2015, the Board of Supervisors appointed Robert Rogers as the Alternate to
Supervisor Gioia, to replace Luz Gomez. The Board of Supervisors also approved David Meza as the
Alternate for the North Richmond MAC members representing the unincorporated area. The Incorporated
North Richmond Resident (City of Richmond appointment) and associated Alternate seat have been
vacant since May 2014. The City will continue seeking volunteers that can be appointed to fill those
vacant Member and Alternate seats in 2016.
2015 Meeting Dates & Attendance
Committee Members & Alternates
Feb 20
2-4 pm
May 29
Meeting
Cancelled
June 5
Meeting
Cancelled
June 12
2-5 pm
Appointed
By
Dr. Henry Clark, Chair – North Richmond MAC Yes Yes County
Jovanka Beckles, Vice Chair – Richmond City
Council Yes Yes City
Edwardo Martinez – Richmond City Council Yes Yes City
John Gioia, Supervisor – Board of Supervisors No No County
Gayle McLaughlin – Richmond City Council Yes No City
Beverly Scott – North Richmond MAC Yes Yes County
VACANT– Incorporated N. Richmond Resident No VACANT City
Nathaniel Bates – Richmond City Council,
Alternate No Yes City
Luz Gomez – Board of Supervisors, Alternate* Yes N/A County
Robert Rogers – Board of Supervisors, Alternate* N/A Yes County
David Meza – N. Richmond MAC Member,
Alternate** VACANT VACANT County
Incorporated N. Richmond Resident, Alternate VACANT VACANT City
Quorum achieved Yes Yes
* Luz Gomez was the Alternate until Robert Rogers was appointed by the County Board of Supervisors
on April 21st
** Appointed by County Board of Supervisors on April 14th and resigned as Member in May 2015.
4. Training/Certification
All Committee Members/Alternates and County Committee Staff are current on all required trainings.
5. Proposed Work Plan/Objectives for Next Year
The Committee will have its next meeting on February 19, 2016. Anticipated topics to be discussed at
this meeting are likely to include budget planning for the next Expenditure Plan cycle (FY 2016/2017),
including future revenue projections, proposed funding allocations for existing and potential new
strategies, and review of new Funding Request Proposal applicants for fiscal year 2016/2017. On May
27, 2016, the Committee is expected to determine which applicants are awarded funding for strategies 9
(Community Based Projects) & 12 (Community Gardening Projects) and consider recommending
approval of a new 2016/2017 Expenditure Plan to the County Board of Supervisors and Richmond City
Council.
North Richmond Waste & Recovery Mitigation Fee
2015/16 Expenditure Plan
The Waste & Recovery Mitigation Fee was established as a result of the Draft Environmental
Impact Report (EIR) dated November 2003 for the WCCSL Bulk Materials Processing Center
(BMPC) and Related Actions (Project). The Project involved new and expanded processing and
resource recovery operations on both the incorporated and unincorporated area of the Project
site, which the EIR concluded would impact the host community. To mitigate this impact
Mitigation Measure 4-5 called for a Mitigation Fee to benefit the host community, described as
follows:
“Mitigation Fee. The facility operator shall pay a Mitigation Fee of an amount to be
determined by the applicable permitting authority(ies) to defray annual costs
associated with collection and disposal of illegally dumped waste and associated
impacts in North Richmond and adjacent areas. The mitigation fee should be subject
to the joint-control of the City and County and should be collected on all solid waste and
processible materials received at the facility consistent with the existing mitigation fee
collected at the Central IRRF.”
In July 2004, the City of Richmond and Contra Costa County entered into a Memorandum of
Understanding (MOU) agreeing to jointly administer Mitigation Fee monies collected from the
BMPC for the benefit of the incorporated and unincorporated North Richmond area. This North
Richmond Waste & Recovery Mitigation Fee Joint Expenditure Planning Committee
(Committee) was formed pursuant to the terms of the MOU for the specific purpose of preparing
a recommended Expenditure Plan. This Expenditure Plan provides a means to jointly
administer the Mitigation Fee funding for the benefit of the host community, as described in the
EIR. The Expenditure Plan is subject to final approval of the Richmond City Council and the
Contra Costa County Board of Supervisors.
By approving this Expenditure Plan, the City Council and Board of Supervisors authorize the
use of Mitigation Fee funding for only the purposes and in the amounts specified herein. The
City and County have each designated their respective staff persons responsible for
administering the development and implementation of the approved Expenditure Plan, which
includes responsibility for drafting and interpreting Expenditure Plan language. However, the
City and County have not delegated to the Committee or to staff the authority to expend funding
for purposes not clearly identified in the Expenditure Plan document officially approved by their
respective decision-making bodies.
Activities which can be funded in this Expenditure Plan period with the Mitigation Fee amounts
specified within this Expenditure Plan are described herein as “Strategies” or “Staff Costs”.
Strategies are categorized as either “Core Services” or “Supplemental Enhancements”. Core
Services includes the higher funding priority strategies that most directly address the intended
purpose of this City/County approved Mitigation Fee, “to defray annual costs associated with
collection and disposal of illegally dumped waste and associated impacts in North Richmond”.
All references to the “Mitigation Fee Primary Funding Area” or “Mitigation Fee Funding Area”
pertain to the geographic area shown in the attached map (Attachment 6).
Expenditure Plan Period: July 1, 2015 - June 30, 2016
(unless otherwise specified herein)
2015/2016 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee
Page 2 of 12
BUDGET
The funding allocation amounts included in this document apply to the Expenditure Plan Period
specified on the first page unless otherwise specified herein. The total amount of funding
allocated in the Expenditure Plan Budget is based on revenue projections provided by the
BMPC operator, Republic Service, which are dependant upon multiple variables (e.g. number of
tons of recovered materials vs. solid waste, per ton gate rate charged and amount of CPI -
adjusted per ton Mitigation Fee). Actual Mitigation Fee revenue may deviate from revenue
projections provided by Republic and used to prepare this Budget. A “Contingency” line item is
included in the Budget to help accommodate variations between projected and actual revenue.
Excess funding allocated to strategies and not expended by the end of each Expenditure Plan
period is treated as “roll-over” funding for reallocation in a subsequent Expenditure Plan period.
The Budget includes some line items that are based on fixed costs, however there are other line
items which are scalable and/or dependant on utilization thereby providing flexibility to
reallocate amounts if and when a significant need is identified. Allocated funding may remain
unspent due to under-utilization of a particular program. If the amount allocated to a particular
line item is determined to exceed needs based upon usage, the remaining funding can only be
reallocated by officially amending the Expenditure Plan. This Expenditure Plan may only be
adjusted upon official action taken by both the City and County. Although there has been some
interest in allowing flexibility for staff to adjust funding allocations under specific circumstances,
the authority to approve or modify the Expenditure Plan rests solely with the City Council and
Board of Supervisors.
Annual fiscal year Expenditure Plan cycle is expected to reduce margin of error of Mitigation
Fee revenue projects, streamline financial reconciliation/budgeting process and minimize need
to amend Expenditure Plans mid-cycle. Amending Expenditure Plans involve administrative
burden and costs due to the joint approval needed from both the Richmond City Council and
County Board of Supervisors. In order to minimize the amount of funding needed to cover staff
costs incurred to amend the Expenditure Plan, staff will only recommend changes to the
Expenditure Plan when necessary to address a significant and time-sensitive need.
2015/2016 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee
Page 3 of 12
# Expenditure Plan (EP) Strategy
(EP Cycle: July 1, 2015 thru June 30, 2016)
Approved by
Committee in
June 2015 Core Services 1 Bulky Item Pick-ups & Disposal Vouchers $ 1,575.00
2 Neighborhood Clean-ups $ 10,500.00
3 Prevention Services Coordinator $ 30,870.00
4 City/County Right-of-Way Pick-up & Tagging Abatement $ 17,850.00
5 Code Enforcement - County $ 97,196.40
6 Illegal Dumping Law Enforcement $ 186,046.88
7 Surveillance Cameras $ 2,835.00 Supplemental Enhancements 8 Community Services Coordinator $ 63,258.14
9 Community-Based Projects1 $ 100,000.00
10 North Richmond Green Community Service Programs $ 41,090.00
11 North Richmond Green Campaign $ 10,500.00
12 Neighborhood Community Garden Project(s) $ 50,000.00 Contingency (7% of Projected Revenue) $ 57,851.07
Subtotal (without Committee Staffing) $ 669,572.49 X Committee Administration/Staffing $ 61,140.22
Total Projected Revenue in 2015/162 $ 648,993.00
Unobligated (Not Spent) Carry-Over Funding from 2013/2014
Expenditure Plan3 $ 81,719.70
Obligated funding from 2014/15 Expenditure Plan to carry over into the
2015/2016 Expenditure Plan4 $ 171,944.64
Total 2015/16 Expenditure Plan Budget $ 902,657.35
1 Funding allocation(s) among Community-Based Projects in Strategy 9 (Community-Based Projects) are incorporated into the
2015/16 Community Based Projects Table (Attachment 2). Funding allocation(s) among Neighborhood Community Garden
Project(s) in Strategy 12 (Neighborhood Community Garden Project(s)) are incorporated into the 2015/16 Neighborhood Community
Garden Projects Table (Attachment 4). Both are included as part of the 2015/2016 Expenditure Plan to be recommended to the
Richmond City Council and County Board of Supervisors.
2 Total Projected Revenue shown above reflects the amount projected to be received between July 1, 2015 and June 30, 2016.
3 Amount shown includes Role-Over funding of $81,719.70 not spent or obligated to be spent from the prior 2013/14 Expenditure
Plan, which was accepted by the NRMF Committee at their meeting in February 2015.
4 Funding obligated for the previously approved under Community Based Project Strategy (See Attachement 3 - Allocating
$135,136.09) and Neighborhood Community Garden Project(s) Strategy (See Attachement 5 - Allocating $36,808.55) for a total of
$171,944.64 recommended to be carried over into the 2015/16 Expenditure Plan since activities are not expected to be completed
by June 30, 2015.
2015/2016 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee
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DESCRIPTION OF STRATEGIES RECOMMENDED FOR FUNDING
Funding allocation amounts for each strategy are specified in the Budget table on page
3. The following Strategies describe the activities allowed to be funded with the amounts
allocated to each in the Budget (associated allowable agency staff costs are described
in the Staff Costs section). Strategies are grouped based on relative funding priority
levels and the “Core Services” category contains higher priority Strategies than the
“Supplemental Enhancements” category. Higher funding priority Strategies are those
which best address the Fee’s intended purpose, “to defray annual costs associated
with collection and disposal of illegally dumped waste and associated impacts in
North Richmond”) and “Supplemental Enhancements”.
Level 1 Priority - PRIMARY CORE SERVICES STRATEGIES
1 - Bulky Item Pick-ups & Disposal Vouchers
2 - Neighborhood Clean-up Events
4 - City/County Right-of-Way Trash & Tagging Removal
5 - Code Enforcement - County
6 - Illegal Dumping Law Enforcement
Level 2 Priority - SECONDARY CORE SERVICES STRATEGIES
3 - Prevention Services Coordinator
7 - Surveillance Cameras
Level 3 Priority - PRIMARY SUPPLEMENTAL ENHANCEMENTS STRATEGIES
8 - Community Services Coordinator
9 - Community Based Projects (SOME)
11 - North Richmond Green Campaign
12 – Neighborhood Community Garden Project(s)
Level 4 Priority - SECONDARY SUPPLEMENTAL ENHANCEMENTS STRATEGIES
9 - Community Based Projects (SOME)
10 - North Richmond Green Community Service Programs
CORE SERVICES
1. Bulky Item Pick-ups & Disposal Vouchers
Provide residents in the Mitigation Fee Primary Funding Area, who prove eligibility
consistent with City/County procedures, with the option of choosing to:
o Request up to one on-call pick-up service per household per calendar year
for bulky items that are not accepted in the current on -call clean-ups through
Richmond Sanitary Service (RSS), only available to those with an active
account with RSS; or
o Request up to twelve $5 vouchers per household for disposal at Republic’s
transfer station on Parr Blvd. per calendar year (vouchers expire after six
months, Mitigation Fees only pay for vouchers that are actually redeemed).
[See “Staff Costs” section for agency activities that may also be funded under this Strategy.]
2015/2016 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee
- Page 5 of 12 -
1 Administering agency contracting charge applies ($3,000 per contract)
Administering Agency: City of Richmond
Implementing Entity(ies):
Community Housing Development Corporation (processes requests and
issues Disposal Vouchers/arranges Bulky Item Pick-ups)
Republic Services - Golden Bear Transfer Station & Richmond Sanitary
Service (reimbursed for Disposal Vouchers redeemed and Bulky Item Pick-ups
provided)
Reporting/Payment Requirements: Effective July 1, 2012, CHDC and Republic
Services shall provide required data pertinent to Strategy 1 based upon the
strategy-specific invoicing/reporting parameters and schedule
developed/maintained by Committee Staff in order to receive NRMF -funded
payments.
2. Neighborhood Clean-ups
Provide at least one neighborhood and/or creek clean-up event in the Mitigation
Fee Funding Area; additional clean-up event may be scheduled as funding allows.
[See “Staff Costs” section for agency activities that may also be funded under this Strategy.]
Administering Agency: City of Richmond
Implementing Entity(ies):
City Manager’s Office (coordinates scheduling of clean-up dates and
associated arrangements in conjunction with partner entities)
Republic Services - Richmond Sanitary Service (reimbursed for
providing/servicing clean-up boxes and disposing of debris placed in clean-up
boxes)
Reporting/Payment Requirements: Effective July 1, 2012, the City Manager’s
Office and Republic Services shall provide required data pertinent to Strategy 2
based upon the strategy-specific invoicing/reporting parameters and schedule
developed/maintained by Committee Staff in order to receive NRMF -funded
payments (funding transfers).
3. Prevention Services Coordinator
Fund at least a portion of a Prevention Services Coordinator (PSC) position
(including salary/benefits/overhead and administering agency contracting charge1)
on a contract basis to assist the City and County in implementing Strategy 1 as the
point of contact for community members interested in claiming Disposal Vouchers
or Bulky-Item Pick ups. Assist community members interested in reporting illegal
dumping and seeking referral/resources. Track and report data related to illegally
dumped waste collected by Republic Services Hot Spot Crew and handle
associated referrals to applicable public agencies, including right-of-way referrals
for Strategy 4.
2015/2016 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee
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[See “Staff Costs” section for agency activities that may also be funded under this Strategy.]
Administering Agency: City of Richmond
Implementing Entity: Community Housing Development Corporation (CHDC)
(reimbursed actual cost for part-time position and issues
Disposal Vouchers/arranges Bulky Item Pick-ups)
Reporting/Payment Requirements: Effective July 1, 2012, CHDC shall provide
required data pertinent to Strategy 1 and Strategy 3 based upon the strategy-
specific invoicing/reporting parameters and schedule developed/maintained by
Committee Staff in order to receive NRMF-funded payments.
4. City/County Right-of-Way Pick-up & Tagging Abatement
Fund consolidated pick-up program (including personnel, mileage, equipment
rental and administrative costs) for removal of illegal dumping and tagging
abatement* in the public right-of-way located within the unincorporated &
incorporated Mitigation Fee Primary Funding Area. Removal of illegal dumping is
intended to occur based upon referrals from the Prevention Services Coordinator
for items/debris not collected by the designated Republic Services Hot Spot Route
crew.
* Allocation of funding under this Strategy for this Expenditure Plan cycle is primarily intended to cover the
cost incurred for City/County Right-of-Way Pick-up activities throughout the Primary Funding Area. Funds
for Tagging Abatement were not allocated in this Expenditure Plan cycle.
[See “Staff Costs” section for agency activities that may also be funded under this Strategy.]
Administering Agency: City of Richmond
Implementing Entity: Richmond Police Department’s Code Enforcement Division
Reporting/Payment Requirements: Effective July 1, 2012, the Richmond Police
Department’s Code Enforcement Division shall provide required data pertinent to
Strategy 4 based upon the strategy-specific invoicing/reporting parameters and
schedule developed/maintained by Committee Staff in order to receive NRMF -
funded payments (funding transfers).
5. Code Enforcement Staff - County
Fund at least a portion of County code enforcement position (including
salary/benefits and related vehicle and equipment costs), to assist with vacant/
abandoned lot abatements and fencing as well as other health/building/zoning
violations related to illegal dumping and blight throughout the unincorporated
Mitigation Funding Area.
[See “Staff Costs” section for agency activities that may also be funded under this Strategy.]
Administering Agency: Contra Costa County
2015/2016 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee
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Implementing Entity: County Department of Conservation & Development’s
Building Inspection Division
Reporting/Payment Requirements: Effective July 1, 2012, the County Department
of Conservation & Development’s Building Inspection Division shall provide
required data pertinent to Strategy 5 based upon the strategy-specific
invoicing/reporting parameters and schedule developed/maintained by Committee
Staff in order to receive NRMF-funded payments (funding transfers).
6. Illegal Dumping Law Enforcement
Fund majority of a full-time Sheriff Deputy (between 90-100% of salary/benefits,
overtime, uniform and related cell phone, equipment, and vehicle costs) to assist
with law enforcement investigations and patrols to combat illegal dumping within
the Mitigation Fee Primary Funding Area.
[See “Staff Costs” section for agency activities that may also be funded under this Strategy.]
Administering Agency: Contra Costa County
Implementing Entity: County Sheriff’s Office
Reporting/Payment Requirements: Effective July 1, 2012, the County Sheriff’s
Office shall provide required data pertinent to this Strategy based upon the
strategy-specific invoicing/reporting parameters and schedule
developed/maintained by Committee Staff in order to receive NRMF-funded
payments (funding transfers).
7. Surveillance Cameras
Fund the purchase of cameras, camera infrastructure, camera signage and costs
related to maintenance, warranty, repair & relocation of surveillance camera
system equipment within the Mitigation Fee Primary Funding Area to assist the
dedicated Illegal Dumping Law Enforcement officer in targeting specific locations
where illegal dumping occurs most regularly.
[See “Staff Costs” section for agency activities that may also be funded un der this Strategy.]
Administering Agency: Contra Costa County
Implementing Entity(ies):
Richmond Police Department (operate, move and maintain eight Pan-Tilt-Zoom
wireless video surveillance cameras and associated camera system infrastructure
throughout NR -AND- install/clean/move FlashCam cameras located within the
incorporated NR area if funding is available)
County Sheriff’s Department (coordinate monitoring of FlashCams located throughout
NR and identify/request relocation of surveillance cameras throughout NR as needed)
County Public Works Department (install/clean/move FlashCam cameras located within
the unincorporated NR area upon request if funding is available)
2015/2016 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee
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Reporting/Payment Requirements: Effective July 1, 2012, each Implementing
Entity shall provide required data pertinent to each entity’s applicable Strategy 8
responsibilities based upon the strategy-specific invoicing/reporting parameters
and schedule developed/maintained by Committee Staff in order to receive NRMF -
funded payments (funding transfers) now or in the future.
SUPPLEMENTAL ENHANCEMENTS
8. Community Services Coordinator
Fund at least a portion of a Community Services Coordinator (CSC) position to be
staffed on a contract basis (including salary/benefits/overhead and administering
agency contracting charge2). The CSC shall:
serve as a link between the community of North Richmond, the City of
Richmond, and Contra Costa County for issues related to beautification,
illegal dumping, and blight;
coordinate outreach activities related to illegal dumping and beautification
within the Primary Funding area, as specified by the City/County, including
North Richmond Green community service programs and outreach
activities described under Strategies 10 & 11; and
be bilingual in order to assist with Spanish translation as needed.
[See “Staff Costs” section for agency activities that may also be funded under this Strategy.]
Administering Agency: City of Richmond
Implementing Entity: Neighborhood House of North Richmond (NHNR).
Reporting/Payment Requirements: Effective July 1, 2012, NHNR shall provide
required data pertinent to Strategies 8, 10 & 11 based upon the strategy-specific
invoicing/reporting parameters and schedule developed/maintained by Committee
Staff in order to receive NRMF-funded payments.
9. Community Based Projects
Fund the development, implementation and oversight of a variety of community-
based projects with specific focuses on anti-littering, environmental stewardship,
blight reduction and/or beautification (including personnel/labor, administrative
oversight, materials, equipment and related maintenance costs plus administering
agency contracting charges3). Rather than funding stipend programs separately
(including stipends, administrative oversight and related materials/equipment), new
community-based projects/programs should include component for stipends,
where appropriate, to pay local youth and/or other community members for
assisting with illegal dumping prevention/abatement or beautification activities
within the Mitigation Fee Primary Funding Area. Community Based Projects to be
funded were solicited through an open Funding Request Proposal & Application
process. Examples of potential project types that may be funded include but are
not limited to:
2Administering agency contracting charge is $3,000 per contract.
3Administering agency contracting charge is $3,000 per contract if directly contracting with City or County.
2015/2016 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee
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4 Administering agency contracting charge applies ($3,000 per contract)
a. Neighborhood Landscaping Improvements
b. Community Art Projects (e.g. Tile Art, Murals or Safe Routes/Popsicle
Project)
c. Stipend Beautification Programs
Details, including recommended allocation amounts, for each of the selected
Community Based Projects to be funded under this Expenditure Plan are
contained in the Community Based Projects Tables included as Attachments 2 &
3. Funding for carry-over Projects in Attachment 3 is not included in the amount
listed under Strategy 9 in the Budget.
[See “Staff Costs” section for agency activities that may also be funded under this Strategy.]
Administering Agencies: Contra Costa County and City of Richmond and/or
Community Housing Development Corporation (CHDC) on behalf of the City or
County. CHDC may, under contract with either the City or County as a
Administering Agency, administer Community Based Project contracts funded
under this Strategy for some or all of the new Community Based Projects selected
for funding in the 2015/2016 Expenditure Plan cycle. CHDC shall use no more
than twenty (20) percent (%) of the total amount awarded to each Commun ity-
Based Project (after subtracting City/County contracting cost) listed in Attachment
2 to oversee project implementation, including facilitating review/assessment of
reports’ and deliverables. Payments to Implementing Entities for Community-
Based Projects shall not be issued by CHDC without the written approval of City
and County Committee Staff.
Implementing Entity: Various Non-Profit Organizations (see Community Based
Projects Tables in Attachments 2 and 3)
Reporting/Payment Requirements: Any Community Based Project contracts issued
or amended by the City/County shall incorporate Reporting & Invoicing
Requirements generally consistent with those shown in Attachment 1. Community-
Based Project contracts being administered by CHDC on behalf of either the City
or County shall also incorporate Reporting and Invoicing Requirements generally
consistent with those shown in Attachment 1. Attachment 1 only applies to
Community-Based Project contracts with the Implementing Entities. The City
and/or County will issue advance payments to CHDC, as needed, to ensure there
is adequate funding available to payments requested by Implementing Entities if
and when authorized by City and County Staff. Additionally, CHDC would be
subject to contractual payment and reporting provisions that differ from those in
Attachment 1 due to the nature of the services to be provided.
10. North Richmond Green Community Services Programs
Fund the following North Richmond Green programs on a contract basis4 to the
extent the specific details submitted are determined to align with the purpose of the
Mitigation Fee and Expenditure Plan:
NR Little League Baseball Program - Includes cost of registration and
uniforms with customized North Richmond Green patches for up to 5-6
2015/2016 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee
- Page 10 of 12 -
teams, season kick-off event/parade, equipment, stipends for game
monitoring and oversight, food and transportation.
NR Adult Softball program - Includes cost of registration, jerseys with North
Richmond Green patches and hats for the men’s and women’s team.
NR Youth Twilight Basketball Program - Includes cost of registration and
uniforms with North Richmond Green patches for up to 5-6 teams, equipment,
stipends for game monitoring and oversight, food and transportation.
NR Youth Eco Academy - Youth projects to include school gardens, recycling
efforts, habitat restoration, creek/bay/ocean water quality monitoring,
beach/creek/neighborhood clean-ups and ecological field trips. May fund the
cost of materials, transportation and fees associated with pre-approved
community beautification projects such landscaping and murals.
[See “Staff Costs” section for agency activities that may also be funded under this Strategy.]
Administering Agency: City of Richmond & Contra Costa County
Implementing Entity: Neighborhood House of North Richmond (NHNR).
Reporting/Payment Requirements: Effective July 1, 2012, NHNR shall provide
required data pertinent to Strategies 8, 10 & 11 based upon the strategy-specific
invoicing/reporting parameters and schedule developed/maintained by Committee
Staff in order to receive NRMF-funded payments.
11. North Richmond Green Campaign
Fund the design, printing and/or distribution of education and outreach material s
on a contract basis4 which must align with the purpose of the Mitigation Fee and
Expenditure Plan and be pre-approved by Committee Staff. Outreach materials
must include “Jointly funded by City of Richmond & Contra Costa County” unless
otherwise specified herein. Outreach materials may be any of the types specified
below, however must clearly intend to directly:
Inform the community about Mitigation Fee funded programs/efforts,
Increase participation in Mitigation funded programs/efforts,
Reduce illegal dumping and blight in the Mitigation Fee Funding Area, and/or
Promote beautification in the Mitigation Fee Funding Area.
The following type of outreach material expenditures may be funded if reviewed
and pre-approved by Committee Staff:
STIPENDS – Pay local community members (youth and adults) to distribute
printed outreach materials door-to-door to promote mitigation-funded
strategies (Jointly Funded text not applicable to stipend expenses, only materials)
HANDOUTS/MAILERS – Newsletters, flyers, brochures or other documents
intended to be handed out or mailed to local residents/organizations.
T-SHIRTS - Shirts shall include the NRGreen.org website to encourage
people to learn more about Mitigation funded programs/efforts (local phone
number should also be included when possible, however inclusion of Jointly Funded
text may not be required)
2015/2016 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee
- Page 11 of 12 -
5 Administering agency contracting charge applies ($3,000 per contract) with the County or City
NR GREEN FESTIVAL – Event held once per year and generally include
information booths to raise awareness about mitigation-funded efforts and
other local beautification efforts as well as fun activities for kids and food.
Materials promoting the event shall include the NRGreen.org website as well
as a local phone number.
SIGNAGE – Printed or manufactured signage, which includes promotional
banners for local events/parades, which should include the NRGreen.org
website for Community members to learn more about Mitigation funded
programs/efforts. Repair, replacement and removal of NRMF-funded Light
Pole Banners.
[See “Staff Costs” section for agency activities that may also be funded under this Strategy.]
Administering Agency: City of Richmond & Contra Costa County
Implementing Entity: Neighborhood House of North Richmond (NHNR).
Reporting/Payment Requirements: Effective July 1, 2012, NHNR shall provide
required data pertinent to Strategies 8, 10 & 11 based upon the strategy-specific
invoicing/reporting parameters and schedule developed/maintained by Committee
Staff in order to receive NRMF-funded payments.
12. Neighborhood Community Garden Project(s)
Fund on-going maintenance and up-keep of existing community gardens within the
Primary Funding Area, which may include a component for stipends, where
appropriate, to pay local youth and/or other community members for assisting with
Community Garden upkeep and maintenance.
Neighborhood Community Garden Projects to be funded were solicited through an
open Funding Request Proposal & Application process. Projects selected under
this Strategy could be funded on an on-going basis if separately awarded funding
in multiple Expenditure Plan cycles.
Details, including recommended allocation amounts, for each of the selected
Neighborhood Community Garden Projects are included in Attachment 4.
[See “Staff Costs” section for agency activities that may also be funded under this Strategy.]
Administering Agencies: Contra Costa County, City of Richmond and/or
Community Housing Development Corporation (CHDC)5 on behalf of the City or
County. CHDC may, under contract with either the City or County as the
Administering Agency, administer Neighborhood Community Garden Project
contracts being funded under this Strategy for some or all of the Neighborhood
Community Garden Project non-profit organizations selected for funding in the
2015/2016 Expenditure Plan cycle. CHDC shall use no more than twenty (20)
percent (%) of the total amount awarded to each Project to oversee project
implementation, including facilitating review/assessment of reports and
deliverables. Payments to Implementing Entities for Neighborhood Community
2015/2016 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee
- Page 12 of 12 -
Garden Projects shall not be issued by CHDC without the written approval of both
City and County Committee Staff.
Implementing Entity: Various Non-Profit Organizations (see Neighborhood
Community Garden Projects Table in Attachment 4)
Reporting/Payment Requirements: Any Neighborhood Community Garden Project
contracts issued or amended by the City/County shall incorporate Reporting &
Invoicing Requirements generally consistent with those shown in Attachment 1.
Neighborhood Community Garden Project contracts being administered by CHDC
on behalf of either the City or County shall also incorporate Reporting & Invoicing
Requirements generally consistent with those shown in Attachment 1. Attachment
1 only applies to the Neighborhood Community Garden Project contracts with the
Implementing Entities. CHDC would be subject to contractual payment and
reporting provisions that differ from those in Attachment 1 due to the nature of the
services to be provided. The City and/or County will issue advance payments to
CHDC, as needed, to ensure there is adequate funding available to payments
requested by Implementing Entities if and when authorized by City and County
Staff.
STAFF COSTS
Committee Administration/Staffing Funding: The funding allocated for Committee
Administration/Staffing may not be adequate to cover the full cost of staff time
necessary for jointly staffing the North Richmond Waste & Recovery Mitigation Fee
Joint Expenditure Planning Committee as well as developing, administering and
overseeing this Expenditure Plan for the specified period. Supplemental funding
allocation may be necessary upon determining actual costs exceed the amount
budgeted to cover the intended City/County costs for joint staffing.
Strategy-Specific Funding: The cost of City/County staff time spent providing direct
implementation assistance and/or coordination for specific Strategies may be covered
with a portion of the NRMF funding budgeted for each applicable Strategy. Additionally,
a portion of the NRMF funding budgeted for Strategies will be used to pay fixed
administering agency contracting charge for each applicable contract ($3,000 per
contract) unless otherwise specified herein.
G:\Conservation\Deidra\Illegal Dumping\BMPC Mitigation Fee Committee\Meetings\2015 Meetings\05-29-2015\NRMF 2015-16
Draft for City-County Approval.doc
Page 1 of 2
Community-Based Project & Neighborhood Community Garden Project Reporting
and Invoicing Requirements
Substantially equivalent language to be included in all NRMF-funded Community Project
Agreements/Amendments
Contractor shall submit Progress Reports, using attached City/County provided template, in
conjunction with each invoice covering the period since last report/invoice submitted, consistent
with the Payment Provisions (Specify the Section of the Service Plan of the Agreement).
Contractor shall monitor, document, and report all Participants activities and other costs for
which reimbursement will be requested. Upon completion of work, Contractor shall submit a
Final Report, using attached City/County provided template, in conjunction with the final invoice.
Authorized Advance Payments: In order to receive any potential payment in advance, such must be
authorized for the specified Project in Attachment 2 of the Expenditure Plan approved by both the County
Board of Supervisors and Richmond City Council. No Contractor authorized for advance payment may
receive more than ten (10) percent (%) of the approved Implementing Entity Award for this Project. In
order to seek potential payment in advance, the Contractor shall submit a written request to both the City
and County Committee Staff detailing the reason(s) advance payment is necessary and the amount of
funding requested in advance (not to exceed 10% of total award) specifying which applicable allowable
expenses would be covered by such payment.
Contractor shall submit invoices and required supporting documentation requesting
reimbursement for allowed costs in the Budget contained in the “Eligible Costs” Section, which
together may not total more than $ (enter applicable contract amount).
1. Invoices: Invoices shall contain the following information in sufficient detail and be
submitted in a form which adequately demonstrates consistency with this Service Plan.
Invoices shall be accompanied by the applicable Required Supporting Documentation
described in the following subsection.
a. Number of hours per staff member being billed for which stipends have been paid,
b. Number of hours Contractor staff performed work per Task described herein at the
rates allowed in the “Eligible Costs” Section, and
c. Separately identify number of hours spent attending North Richmond Green Meetings
(Attendance Required at least Quarterly).
d. Itemization of any other direct costs (e.g. supplies, travel, operating expenses, etc.)
incurred for which reimbursement is being requested within that invoice period.
2. Required Supporting Documentation: The following Required Supporting
Documentation must be submitted with invoices when applicable as described below.
a. Every invoice must be accompanied by a Progress Report, with the exception of the
final invoice which must be accompanied by a Final Report. Both types of Reports
must contain all of the information specified in the City/County provided Report
templates.
b. If stipends are included in an invoice, such invoice must be accompanied by copies of
Interns daily logs or timesheets covering all stipend hours for which reimbursement is
being requested.
c. If staff time is included in an invoice, such invoice must be accompanied by copies of
timesheets covering all staff hours for which reimbursement is being requested.
Attachment 1
Page 2 of 2
d. If an invoice is requesting reimbursement of any other direct costs (any costs other
than staff time or stipends), such invoice must be accompanied by copies of actual
itemized invoices or receipts for all applicable direct costs (bus transportation or
curriculum materials). If an invoice is requesting reimbursement for copying or
printing, at least one copy of the printed item should accompany the invoice.
City/County shall review submitted invoices and supporting documentation within a reasonable
period of time and remit payment to Contractor promptly upon determining the purpose and
amount of payment requested are authorized under this Agreement.
G:\Conservation\Deidra\Illegal Dumping\BMPC Mitigation Fee Committee\Meetings\2015 Meetings\05-29-2015\NRMF 2015-16 Exp Plan
Attachment 1.doc
North Richmond Waste & Recovery Mitigation Fee Community-Based Project
Progress Report
Page 1 of 1
Organization:
Contact Person:
Progress Report Period: -
Brief Description of the Project:
Provide a brief description of the project activities/services your Organization is providing with this North
Richmond Mitigation Fee (NRMF) funding. Funded activities must be consistent with the signed Agreement.
Tasks Accomplished to Date:
Describe the various tasks that your Organization has completed in whole or in part during the Progress Report
Period (can be bullet points). [Save for use/reference when preparing Final Progress Report.]
Materials Produced to Date:
Provide a listing of any materials/documents produced during this Progress Report period as a part of this
project (e.g. pictures, surveys, handouts, work products, etc.) and attach copies of each.
Number of Persons Served to Date:
Provide total number served from the NRMF Funding Area during this Progress Report period.
Provide total number served from outside the NR Funding Area during this period.
Provide total number of residents paid with NRMF funding during this period.
North Richmond Green Meeting Attendance to Date:
Specify which monthly North Richmond Green meetings (list meeting dates) your Community Based Project
representative(s) attended during this Progress Report period. [Must attend at least once per quarter]
MEETING DATE(s): ATTENDEE NAME(s):
Successes to Date:
Identify whether and how your project is addressing the intended problems associated with illegal dumping (be
specific). Describe any other beneficial outcomes/success stories resulting from your project activities to date.
Challenges to Date:
List any and all issues/problems (e.g. change in personnel, inadequate public awareness, applicability of
regulatory restrictions/requirements, etc.) identified during this period which may impact the project’s ability to
achieve the intended outcome(s) identified by your Organization. Include all challenges/obstacles/barriers that
may inhibit or compromise your ability to address the intended illegal dumping problem(s).
Lessons Learned to Date & Feedback from Participants/Community:
Share any lessons learned from participants, staff and/or the community during this Progress Report period.
Provide any feedback about the NRMF-funded project/program received from participants and/or community
members (such as copies of quotes, emails/letters and completed surveys/evaluations).
Other Project Information:
Provide any additional information about your organization’s work that did not fit in any of the other sections,
including description(s) of any additional services or enhanced activities provided beyond those specified.
Project Expenses to Date: Attach completed Progress Report to each Invoice being submitted for any
reimbursable costs incurred during this Progress Report Period.
North Richmond Waste & Recovery Mitigation Fee Community-Based Project
Final Progress Report
Page 1 of 1
Organization:
Contact Person:
Contract Period: -
Brief Description of the Project:
Provide a brief description of the project activities/services your Organization provided with this North Richmond
Mitigation Fee (NRMF) funding. Funded activities must be consistent with the terms of your signed Agreement.
Tasks Accomplished:
Describe all project tasks/activities that your Organization completed during the entire contract period. Summarize
any work completed not previously reported and consolidate with updated information from prior Progress Reports.
Materials Produced:
Provide a listing of any materials/documents produced as a part of the program (e.g. pictures, surveys, handouts,
work products, etc.). Attach copies of anything not included with prior Progress Reports submitted.
Number of Persons Served:
Provide total number served from the NRMF Funding Area during the entire contract period.
Provide total number served from outside the NR Funding Area during the entire contract period.
Provide total number of residents paid with NRMF funding during the entire contract period.
North Richmond Green Meeting Attendance:
Specify which monthly North Richmond Green meetings (list all meeting dates) your Community Based Project
representative(s) attended during the contract period. [Must attend at least once per quarter]
MEETING DATE(s): ATTENDEE NAME(s):
Successes:
Identify extent to which your project addressed the intended problems associated with illegal dumping and how (be
specific). Describe any other beneficial outcomes/success stories resulting from your project activities.
Challenges:
Explain why your Organization was not able to achieve the intended project outcomes and/or address the illegal
dumping problems previously identified, if applicable. Include any challenges/obstacles/barriers (e.g. personnel
changes, lack of public awareness, previously unknown regulatory restrictions/requirements, etc.) that
compromised or inhibited your project’s success in addressing problems associated with illegal dumping.
Lessons Learned & Feedback from Participants/Community:
Share any lessons learned from participants, staff and/or the community during the contract period.
Summarize all participant and/or community feedback received about this NRMF-funded project/program (attach
any findings/summary of final project evaluation and copies of related documents not previously submitted).
Other Project Information:
Provide any additional information about your organization’s work that did not fit in any of the other sections,
including description(s) of any additional services or enhanced activities provided beyond those specified.
Final Project Expenses: Attach completed Final Progress Report to the Final Invoice being submitted for
any reimbursable costs not included on invoice(s) submitted with prior Progress Report(s).
Organization / Fiscal Sponsor (if applicable)Project TitleAdvance Payment Allowed (Up to 10% of Implementer Award Amount) Yes/NoRequested AmountNon-Profit Implementer Award Amount for ProjectCounty Contracting Cost to Contract with CHDC1CHDC Contracting Cost (20%) to Manage Non-ProfitsTotal for Project Award & ContractNotesMcGlothen Temple Educational Community CenterMcGlothen Temple Educational Community CenterNo $ 10,000.00 $ 10,000.00 $ 386.60 $ 2,500.00 $ 12,886.60 Neighborhood House of North Richmond (NHNR)North Richmond Green Team Yes $ 25,000.00 $ 19,295.33 $ 745.95 $ 4,823.83 $ 24,865.12 Reach Fellowship International Reach Clean Up Initiative Yes $ 25,000.00 $ 19,295.33 $ 745.95 $ 4,823.83 $ 24,865.12 Contra Costa County Service Integration Team (SIT)/North Richmond Economic Development CorporationContra Costa County Service Integration, Family Service Center, Build Men and WomenNo $ 9,714.00 $ 9,714.00 $ 375.54 $ 2,428.50 $ 12,518.04 The Remember Us People Project (TRUPP) / Self-Sustaining Communities Beautification, food and community building projectYes $ 25,000.00 $ 19,295.33 $ 745.95 $ 4,823.83 $ 24,865.12 $ 94,714.00 $ 77,600.00 $ 3,000.00 $ 19,400.00 $ 100,000.00 Attachment 2 - Community Based Projects Table (Strategy 9)2015/2016 Expenditure Plan Funding Allocations for Projectsrecommended for City/County approval by the North Richmond Mitigation Fee CommitteeIn February 2015, the NRMF Committee recommended an allocation of $100,000 for 2015/16 Community Based Projects. These funds were recommended for allocation to the same projects that were allocated funds in the 2014/2015 Expenditure Plan. The Committee recommended allocation of this funding based on a Funding Request Proposal released on April 23, 2014 by Committee Staff and Proposals submitted by eligible non-profit organizations in May 2014. The project selections and funding recommendations made by the Committee are shown in the below Table. New Community Based Projects Recommended for Funding in 2015/2016Total Funding Requested/Allocated1 Costs to have 3rd party organization (CHDC) manage and oversee contracts with Organizations selected for funding is up to twenty (20) percent (%) of award amount after first taking out City/County Contracting cost for $3,000 for City/County to contract directly with CHDC to have CHDC administer non-profit contracts. Selected organization(s) may be asked to submit scaled-back versions of their Scope of Work describing what element(s) of their selected project they are proposing to complete with the amount available.G:\Conservation\Deidra\Illegal Dumping\BMPC Mitigation Fee Committee\Meetings\2015 Meetings\05-29-2015\Final Versions of Meeting Documents\6b. Attachment 2_Final.xlsxNew 2013 CBPsPrinted: 5/23/2015, 11:12 AM
Organization /
Fiscal Sponsor
(if applicable)
Project Title
Advance
Payment
Allowed
(Up to 10%
of Award
Requested
Amount
Non-Profit
Award for
Project
Contracting
Cost with
CHDC
CHDC
Contracting
Cost (20%) to
Manage Non-
Profits
Total for
Project Award
& Contract
Non-Profit
Award Amount
Spent/Invoices
Approved
Amount
Remaining to
be Spent
Notes
McGlothen Temple Educational Community
Center
McGlothen Temple
Educational Community
Center
No $10,000.00 $10,000.00 $288.29 $2,500.00 $12,788.29 $0.00 $12,788.29
Neighborhood House of North Richmond
(NHNR)
North Richmond Green
Team Yes $25,000.00 $17,907.45 $511.82 $4,476.86 $22,896.13 $6,300.00 $16,596.13
Reach Fellowship International Reach Clean Up Initiative Yes $25,000.00 $17,907.45 $511.82 $4,476.86 $22,896.13 $0.00 $22,896.13
Contra Costa County Service Integration
Team (SIT)/North Richmond Economic
Development Corporation
Contra Costa County
Service Integration, Family
Service Center, Build Men
and Women
No $9,714.00 $9,714.00 $280.05 $2,428.50 $12,422.55 $1,272.24 $11,150.31
The Remember Us People Project (TRUPP) /
Self-Sustaining Communities
Beautification, food and
community building
project
Yes $25,000.00 $17,907.45 $511.82 $4,476.86 $22,896.13 $3,600.00 $19,296.13
2014/15 Community Based Project
SUBTOTAL: $ 94,714.00 $ 73,436.35 $ 18,359.08 $ 93,899.23 $ 11,172.24 $ 82,726.99
Organization /
Fiscal Sponsor
(if applicable)
Project Title Advance
Payment
Requested
Amount
Non-Profit
Award for
Project
Agency
Contracting
Costs
Agency
Contracting
Costs Spent
Total for
Project Award
& Contract
Amount Spent
Amount
Remaining to
be Spent
Notes
Athletes United for Peace Community Media Outreach
Project N/A $ 150,000.00 $ 14,272.25 $ 3,000.00 $ - $ 17,272.25 $ - 17,272.25$
Project not finished.
Needs to be rolled
over into 2015/16 EP.
Expenses may have
occurred but not
verified or invoice to
City or County yet.
Communities United Resorting Mother Earth
(CURME) /
Greater Richmond Interfaith Program (GRIP)
Lots of Crops N/A $ 242,681.80 $ 14,272.25 $ 3,000.00 $ - $ 17,272.25 $ 14,272.25 $ 3,000.00
Project completed.
Only the $3K Agency
Contracting Costs not
spent that needs to roll-
over into 2015/2016
EP.
Verde Partnership Garden Verde Elementary School
Garden N/A $14,000.00 $14,000.00 n/a n/a $14,000.00 $14,000.00
Eco-Village Eco-Stewardship
Ambassadors Project N/A $83,860.00 $35,000.00 n/a n/a $35,000.00 $16,863.15 $18,136.85
2013/2014 Community Based Project
SUBTOTAL: $ 392,681.80 $ 28,544.49 $ - $ 34,544.50 $ 14,272.25 $ 52,409.10
TOTALS (from all Subtotals above) $ 487,395.80 $ 101,980.84 $ 18,359.08 $ 128,443.73 $ 25,444.49 $ 135,136.09
Total Obligated Community Based Project
Funding to be Carried Over Into 2015/2016 EP
1
$ 135,136.09
Community Based Projects Carried Over From 2013/2014 Expenditure Plan
1 Amount shown is the total of Community-Based Projects funding for Strategy 9 not spent in the previous 2013/14 and current 2014/2015 Expenditure Plans.
Projects Originally
Carried Over from
2010/2011 EP. Most
work has been
completed.
City/County waiting on
final invoices to pay
organizations.
Attachment 3 - Community Based Projects Table (Strategy 9)
Obligated funding allocated for Community Based Projects in the 2014/15 Expenditure Plan recommended to be included in the 2015/2016 Expenditure Plan to allow completion
of work beyond June 30, 2015.
Community Based Projects Carried Over From 2014/2015 Expenditure Plan
All Projects went into
contract in February
2015 with CHDC and
are expected to be
finished sometime
towards the end of
2015.
G:\Conservation\Deidra\Illegal Dumping\BMPC Mitigation Fee Committee\Meetings\2015 Meetings\05-29-2015 - Canceled\Final Versions of Meeting Documents\6. Attachment 3_Final
carryover 2013 CBPs
Printed: 6/23/2015, 1:32 PM
Implementing Entity / Fiscal Sponsor (if applicable)Project TitleRequested AmountNon-Profit Implementer Award Amount for ProjectCounty Contracting Cost with CHDC1CHDC Contracting Cost (20%) to Manage Non-ProfitsTotal Project Award & Contracting CostsNotesCommunities United Restoring Mother Earth (CURME) / Greater Richmond Interfaith ProgramLots of Crops $ 15,000.00 $ 13,800.00 $ 1,101.06 $ 3,450.00 $ 18,351.06 Urban TilthCultivating Hope: Maintaining North Richmond Gardens $ 10,000.00 $ 10,000.00 $ 797.87 $ 2,500.00 $ 13,297.87 Davis Chapel Neighborhood Enhancement Team (DCNET)Davis Chapel A. Moore NR Community Garden $ 25,000.00 $ 13,800.00 $ 1,101.06 $ 3,450.00 $ 18,351.06 Total Funding Requested/Allocated $ 50,000.00 37,600.00 3,000.00 9,400.00 $ 50,000.00 1 Costs to have 3rd party organization (CHDC) manage and oversee contracts with Organizations selected for funding is up to twenty (20) percent (%) of award amount after first taking out City/County Contracting cost of $3,000 for City/County to contract directly with CHDC to have CHDC administer non-profit contracts. Attachment 4 - Neighborhood Community Garden Projects (Strategy 12)Funding Allocations for New 2015/16 Neighborhood Community Garden Projectsrecommended for City/County approval by the North Richmond Mitigation Fee Committee In February 2015, the NRMF Committee recommended an allocation of $50,000 for Neighborhood Community Garden Projects. Thes funds were recommended for allocation to the same non-profits that were allocated funding in the 2014/2015 Expenditure Plan. The Committee recommended allocation of this funding based on a Funding Request Proposal released in April 23, 2014 by Committee Staff and Proposals submitted by eligible non-profit organizations in May 2014. The project selections and funding recommendations made by the Committee are shown in the below Table. New Neighborhood Community Garden Projects Recommended for Funding in 201452016Selected organization(s) may be asked to submit scaled-back Scope of Work describing what element(s) of their selected project they are proposing to complete with the amount available.G:\Conservation\Deidra\Illegal Dumping\BMPC Mitigation Fee Committee\Meetings\2015 Meetings\05-29-2015\Final Versions of Meeting Documents\6b. Attachment 4.xlsNew 2013 CBPsPrinted: 5/23/2015, 11:16 AM
Organization /
Fiscal Sponsor
(if applicable)
Project Title Requested
Amount
Non-Profit
Award for
Project
County
Contracting
Costs with
CHDC
CHDC
Contracting
Cost (20%) to
Manage Non-
Profits
Total for
Project Award
& Contract
Amount Spent
Amount
Remaing to be
Spent
Notes
Communities United
Resorting Mother Earth
(CURME) /
Greater Richmond Interfaith
Program (GRIP)
Lots of Crops $15,000.00 $10,641.52 $303.55 $2,660.38 $13,605.45 $1,578.83 $12,026.62
Urban Tilth
Cultivating Hope:
Maintaining North
Richmond Gardens
$10,000.00 $10,000.00 $289.10 $2,500.00 $12,789.10 $1,612.62 $11,176.48
Davis Chapel Neighborhood
Enhancement Team (DCNET)
Davis Chapel A. Moore NR
Community Garden $25,000.00 $10,641.52 $303.55 $2,660.38 $13,605.45 $0.00 $13,605.45
$ 50,000.00 $ 31,283.04 $896.20 $ 40,000.00 $3,191.45 $36,808.55
Obligated Funding to be
Carried Over Into 2015/2016
EP1
$ 36,808.55
Attachment 5 - Community Garden Projects Table (Strategy 12)
Obligated funding allocated for Community Garden Projects in the 2014/15 Expenditure Plan recommended to be included in the 2015/2016
Expenditure Plan to allow remaining funding not invoiced to be spent beyond June 30, 2014.
1 Amount shown is the total of Neighborhood Community Garden Projects funding for Strategy 12 not spent in the current 2014/2015 Expenditure Plan.
Subtotals
Community Garden Projects Carried Over from 2014/2015 Expenditure Plan (EP)
All garden projects
went into contract in
February 2015 with
CHDC and allocated
funding is expected to
be spent somtime
towards the end of
2015.
G:\Conservation\Deidra\Illegal Dumping\BMPC Mitigation Fee Committee\Meetings\2015 Meetings\05-29-2015 - Canceled\Final Versions of Meeting Documents\6. Attachment 5_Final
Carryover 2012 CBPs
Printed: 6/23/2015, 9:11 AM
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8th St Willard Ave
9th St York St Vernon Ave Filbert St Lincoln Ave Battery St Factory StN Castro St Kelsey St 6th St Tri
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Enterprise Ave Factory StCommittee Approved Additions to Primary Mitigation Funding Area
Market Ave
Chesley Ave Rumrill BlvdLegend
July 2006 Additiion to Mitigatin Funding Area
Primary Mitigation Funding Area
²0 130 260 390 52065Feet