HomeMy WebLinkAboutMINUTES - 12152015 - C.54RECOMMENDATION(S):
APPROVE and AUTHORIZE the Public Works Director, or designee, to execute contract amendments with Kava
Massih Architects and The Ratcliff Architects, effective December 15, 2015, to increase the payment limits of each
by $500,000 to new payment limits of $900,000, and to extend the terms to September 10, 2018 with a one-year
extension option, for as-needed architectural services, Countywide.
FISCAL IMPACT:
100% various funds. Projects will be assigned to the as-needed architects when there is an approved project and
funding. Having these as-needed services agreements in place will save the County time and money when compared
to the time and expense involved in conducting a consultant selection process on a project-by-project basis.
BACKGROUND:
On September 10, 2013, the Board of Supervisors approved an as-needed Consulting Services Agreement with both
Kava Massih Architects ("Kava Massih"), and The Ratcliff Architects ("Ratcliff") each in an amount of $400,000.
Both Kava Massih and Ratcliff are under contract to provide as-needed architectural services for various projects.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 12/15/2015 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Ramesh Kanzaria, (925)
313-2000
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: December 15, 2015
David Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc: PW Accounting, PW CPM Division Manager, PW CPM Clerical, Auditor's Office, County Counsel's Office, County Administrator's Office, County
Administrator's Office
C. 54
To:Board of Supervisors
From:Julia R. Bueren, Public Works Director/Chief Engineer
Date:December 15, 2015
Contra
Costa
County
Subject:APPROVE and AUTHORIZE Amendment No. 1 to Consulting Services Agreements with Kava Massih and Ratcliff
Architects for As-Needed Architectural Services
BACKGROUND: (CONT'D)
Kava Massih and Ratcliff were selected again through a competitive qualifications-based selection process. The
Public Works Department requested Statements of Qualifications (“SOQs”), and received 28 SOQs, and ten firms
were short-listed. A selection committee comprised of County staff conducted interviews and ranked the short-listed
firms.
It is recommended that Kava Massih and Ratcliff be awarded the amendments for their as-needed agreements at this
time.
Additional fees will be used for additional projects which include remodels, tenant improvements, additions,
modernization, mechanical, electrical, and plumbing upgrades, and code-related improvements. Projects may also
include investigations, studies, and reports. Some of the anticipated projects include those identified in the County's
facilities life-cycle investment program ("FLIP”) under the recent budget allocation for capital projects and deferred
maintenance. Having these as-needed agreements in place will allow the design phase to commence sooner and
provide for a shorter project completion schedule.
CONSEQUENCE OF NEGATIVE ACTION:
If these amendments are not approved, projects currently in process will be delayed, which will ultimately result in
higher project costs.