HomeMy WebLinkAboutMINUTES - 12082015 - C.42RECOMMENDATION(S):
APPROVE and AUTHORIZE the Chief Information Officer, or designee, to execute (1) a contract amendment with
CherryRoad Technologies Inc, effective December 8, 2015, to increase the payment limit by $467,360 to a new
payment limit of $6,152,310 for the purchase of 10,250 Oracle cloud service seat licenses and Taleo Recruiting and
Transitions Onboarding licenses, and for additional services to implement the County’s Taleo Recruiting and
Transitions Onboarding solution, and (2) a Cloud Services Ordering Document, dated January 4, 2016, with Oracle
America, Inc., for the Oracle cloud service and Taleo Application licenses.
FISCAL IMPACT:
The $6,152,310 is budgeted under Org #1695 FY 2014-2015, FY 2015-2016, and FY 2016-2017, supported through
countywide interdepartmental charges to all departments.
BACKGROUND:
The PeopleSoft Human Capital Management (HCM) system is currently used to process the county’s payroll, in
addition to maintaining Human Resources and Employee Benefits records. The original contract with CherryRoad
Technologies, Inc., provided for the contractor to perform a fit/gap analysis, infrastructure assessment and initial
upgrade tasks to upgrade PeopleSoft HCM version 8.8 to version 9.2, at a cost up to $1,200,000.
The County and contractor first amended the contract in September 2015 to provide that the Contractor would host
nine application test environments, at a cost of up to $150,000.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 12/08/2015 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Ed Woo
925-383-2688
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: December 8, 2015
David Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc:
C. 42
To:Board of Supervisors
From:Ed Woo, Chief Information Officer
Date:December 8, 2015
Contra
Costa
County
Subject:Contract Amendment with CherryRoad Technologies, Inc.
BACKGROUND: (CONT'D)
The County and contractor amended the contract a second time in November 2015 to begin the upgrade tasks to
upgrade Peoplesoft HCM version 8.8 to version 9.2 at a cost of up to $4,334,950.
The proposed third amendment is for Contractor to purchase 10,250 Oracle cloud service seat licenses and Taleo
Recruiting and Transitions Onboarding licenses on behalf of County, and perform services to implement the Taleo
Recruitment and Onboarding application, which will be hosted by Oracle on its servers. The Taleo Recruiting and
Transitions Onboarding application will interface with the PeopleSoft HCM system.
The purposes of acquiring and implementing the Taleo Recruiting and Transitions Onboarding application is so the
County can: (1) replace the County’s current recruiting and applicant tracking software; (2) reduce paperwork by
creating, storing and managing all forms electronically; (3) reduce the redundancy of manually inputting critical new
employee information by pre-populating form fields; (4) provide electronic new hire benefit packets to employees;
(5) automatically route pertinent documents to payroll, IT, retirement and other applicable areas such as scheduling
mandatory trainings through our Target Solutions platform; (6) provide a seamless process for a candidate from the
recruitment phase through the hiring/onboarding process.
Oracle will host the Taleo Recruiting and Transitions Onboarding application through its hosted cloud services
solution. The County previously entered into a Public Sector Agreement for Oracle Cloud Services, dated March 17,
2015, with Oracle America, Inc., which sets forth Oracle’s obligations with respect to hosting its applications through
its cloud services solution. The County’s Department of Child Support and Services uses the Oracle Cloud Solution
to access the Oracle Performance Management application. Execution of a Cloud Services Ordering Document will
increase the number of cloud seat licenses available to County and provide access to the Taleo Recruiting and
Transitions Onboarding application.
The contract amendment includes a special condition limiting the contractor’s liability to County for the PeopleSoft
application upgrade services to the amount the contractor is to be paid for those services ($5,684,950), and for the
Taleo onboarding and recruiting application implementation services to the amount the contractor is to be paid for
those services ($467,000). The limitation on liability does not apply to Contractor’s indemnity obligations under the
contract.
CONSEQUENCE OF NEGATIVE ACTION:
Failure to approve the contract amendment will result in the continued use of the current antiquated and paper-based
system, which negatively impacts the County’s ability to timely and efficiently recruit candidates and onboard new
hires.