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HomeMy WebLinkAboutMINUTES - 11172015 - C.31RECOMMENDATION(S): AUTHORIZE the Employment & Human Services Director, or designee, to reduce Head Start part-day slots from 1571 to 1501 effective November 1, 2015. FISCAL IMPACT: The department seeks to reduce the number of Head Start part-day slots by 70 due to increased cost of doing business. The current funding per Head Start slot is $9,912 whereas the San Francisco Bay Area funding per childcare slot is $10,300. If approved, the new funding per slot will rise to $10,374 which aligns with the area median standard. BACKGROUND: Head Start is a federal program that promotes the school readiness of children ages birth through five from low-income families by enhancing their cognitive, social and emotional development. Head Start programs provide a learning environment that supports children's growth in the following domains: language and literacy; cognition and general knowledge; physical development and health; social and emotional development; and approaches to learning. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/17/2015 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: CSB (925) 681-6304 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 17, 2015 David Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: Jagjit Bhambra, Katherine Mason C. 31 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:November 17, 2015 Contra Costa County Subject:Approval to reduce number of Head Start childcare slots BACKGROUND: (CONT'D) Head Start also provides comprehensive services which include health, nutrition, social and other services determined as necessary via family needs assessments. Services are designed to be responsive to each child and family's ethnic, cultural, and linguistic heritage. Services are provided through a variety of service models including: centers or schools that children attend part or full day, family childcare homes and/or the children's own homes wherein a Head Start staff visit once per week to provide in-home services. Children who receive home-based services gather periodically with other enrolled families for group learning experiences facilitated by Head Start staff. Contra Costa County submits an application annually to U.S. Health and Human Services Department, Administration for Children and Families as the Head Start grantee. The annual application includes newly identified goals and objectives for the program. The board approved submission of the 2016 Head Start grantee application on August 18, 2015. The 2016 grantee application already reflects the reduced number of childcare slots. This board order seeks approval to begin the slot reduction effective November 1, 2015. This action is being sought due to the increased cost of doing business. The current funding per Head Start slot is $9,912 whereas the average funding per slot for the San Francisco Bay Area is $10,300. The reduction will allow the department to absorb the increased cost of providing childcare. Children currently receiving care in these slots will be funded by a different funding source (California Department of Education, Part-day State Preschool funding) thereby avoiding displacement of children and staff. This action was approved by the Contra Costa County Head Start Policy Council on August 19, 2015 and by the the federal Administration for Children and Families on October 8, 2015. CONSEQUENCE OF NEGATIVE ACTION: If not approved, County will not receive funding to operate Head Start childcare centers. CHILDREN'S IMPACT STATEMENT: The Community Services Bureau of the Employment & Human Services Department’s Head Start program supports three of Contra Costa County’s community outcomes - Outcome 1: “Children Ready for and Succeeding in School,” Outcome 3: “Families that are Economically Self-sufficient,” and, Outcome 4: “Families that are Safe, Stable, and Nurturing.” These outcomes are achieved by offering comprehensive services, including high quality early childhood education, nutrition, and health services to low-income children throughout Contra Costa County. ATTACHMENTS Head Start Grant Narrative Contra Costa County Employment & Human Services Department Community Services Bureau 2016 Head Start Program Continuation Grant Funding Application EXECUTIVE SUMMARY INCOMING FUNDS NARRATIVE STATEMENT 1. PROJECT/PROGRAM TITLE. Head Start Program Continuation Grant Funding Application for Budget Period 1/1/16 through 12/31/16. 2. FUNDING AGENCY. Department of Health and Human Services, Administration for Children and Families (ACF), Office of Head Start (OHS). 3. SUBMITTAL STATUS. This is a submission of application for continuation grant funding for FY 2016. 4. PROPOSED TERM. Funding must be requested annually. The standard one year budget period is from 1/1/16 through 12/31/16. The budget summary is below. 5. CURRENT FUNDING. Funding for Head Start is provided by federal dollars. Contra Costa County, as Grantee, is required to generate a 20% non-federal match of the total project budget, which may be in cash or in-kind contributions, fairly valued. 6. FUTURE FUNDING. An application for continuation grant funding must be submitted each year. 7. BUDGET SUMMARY Budget Categories: FY 2016 HS Program Operation Personnel $ 4,180,228 Fringe Benefits $ 2,804,869 T & TA $ 118,498 Travel $ -0- Supplies $ 270,000 Contractual $ 6,385,500 Other $ 1,065,328 Sub-Total of Direct Charges $14,824,423 Indirect Costs $ 865,307 Total Federal Amount Being Requested $15,689,730 Non-Federal Share $ 3,922,433 Total Federal and Non-Federal $19,612,163 PA22/PA20 Requested Amount for First Baptist (Delegate Agency) included in Total Amount above $2,052,356 2 8. STAFFING REQUIREMENTS. As Grantee, Contra Costa County operates the Head Start Program, which is administered and staffed by the Employment & Human Services Department, Community Services Bureau. 9. PROGRAM NEED. The Community Services Bureau serves the needs of low- income children (3-5 years of age under Head Start, and prenatal - 3 yrs under Early Head Start) and their families, by providing quality childcare, child development, and other services such as medical, mental health and dental needs. 10. RELATIONSHIP TO OTHER PROGRAMS. The Community Services Bureau’s Head Start program combines Federal Head Start and State Child Development funding into one cohesive program. The Bureau also has strong collaborations with other departments within the County and partners with community based organizations, local private businesses, schools, non-profits, and volunteer organizations. 11. PROJECT GOALS. (Same goals and objectives for both Head Start and Early Head Start) Goal 1: Poor health and nutrition are significantly correlated to children and families living in poverty. CSB will address the need to improve indicators of nutritional health through increased education, and physical activity. Goal 2: Disabilities and mental health needs continue to trend upwards. CSB will expand mental health and disabilities assessment, treatment and case management linkage opportunities for children and families. Goal 3: Exposure to violence has a lasting impact on children’s development including their emotional, mental and physical health. CSB seeks to provide positive and enduring change that increases child attachment by providi ng services to promote the safety and well-being of children and families. 12. Goal 4: CSB will provide ongoing learning opportunities to enhance employees’ career development and assist in meeting new job requirements. STATED OBJECTIVES.  By December 2016, CSB will implement the use of Otoacoustic Emissions (OAE) screenings for all infants/toddlers and preschool -age children who are non- responsive to audiometric screenings.  By July 2016, CSB will implement an autism screening in an effort to link children and families to the appropriate interventions.  By December 2016, CSB will implement an in-reach program at the Contra Costa County Detention Facilities in partnership with Contra Costa County Probation and the County Office of Education.  By July 2016, CSB will enhance its violence prevention and safety program for children, families, and staff.  By December 2016, CSB will roll out the Family Development Credential training program to Comprehensive Services staff.  Through September 30, 2018, CSB will continue to support teaching staff in pursuit of their degrees through leveraging of resources and ongoing partnerships with community colleges. 3 13. ACTIVITY SUMMARY. Program continues to provide high-quality services. 14. EVALUATION METHOD(S). Measurable, results-based child and family outcomes have been implemented, such as the required State of California’s Desired Results Developmental Profile, for programs providing services through collaboration with the State of California Department of Education. 15. CHANGES COMPARED TO PRIOR YEAR (if any). Goals and Objectives cover FY 2013 – FY 2018. Policy Council has been involved in the development, review and evaluation process of the goals and objectives. 16. POTENTIAL CONTROVERSIAL ISSUES. None. Public perception of the Head Start and Early Head Start programs remain positive. The Policy Council approved submission of this grant at their August 19, 2015 meeting.