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Home My WebLink AboutMINUTES - 11102015 - C.41RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute term extensions on the following two documents, authorizing Pacific Gas and Electric (PG&E) to replace high pressure sodium vapor lights with light emitting diode (LED) lights on County-owned street lights: (1) PG&E Product and Services Agreement from March 30, 2016 to July 15, 2017, Countywide. (All Districts) (2) PG&E Proposal Number 2 from January 29, 2015 to July 15, 2017, with no change to the payment limit of $450,000, Countywide. (All Districts) FISCAL IMPACT: 100% County Service Area L-100 Funds. BACKGROUND: Public Works-Special Districts manages the street light program countywide, assuring the continuity of repairs and ongoing operations. On March 30, 2011, the County entered into a five-year PG&E Products and Services APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/10/2015 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: S. Cohen, Special Districts 925-313-2160 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 10, 2015 David Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: B. Balbas, Administration , W. Lai, Engineering Services Division Manager, J. Chen, Special Districts, J. Duffy, Special Districts , M. McAfee, Special Districts, C. Duenas, Finance, J. Abraham, Facilities, M. Ward, PG&E C. 41 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:November 10, 2015 Contra Costa County Subject:Extend terms of (1) PG&E Product and Services Agreement and (2) PG&E Proposal No. 2 to upgrade County-owned street lights, Countywide. BACKGROUND: (CONT'D) Agreement (Attachment 3) for energy-efficient lighting improvements to County street lights, expiring in March of 2016. This agreement was part of the County’s $3.57 million Energy Efficiency and Conservation Block Grant. A successful pilot project was performed in 2011 to install 58 light emitting diode (LED) lights in two locations under PG&E Proposal Number 1 (Attachment 4). PG&E Proposal Number 2 (Attachment 5), was approved by the Board on November 4, 2014, for the installation of the LED lights on the remaining County-owned street lights. This is a request to extend the duration of the work to cover the expected time needed for the project. Extending the terms of the PG&E Products and Services Agreement and PG&E Proposal Number 2 will allow time to complete the scope of work for conversion of 100% of the County-owned street lights. The inventory of street lights had to be completed before actual field installations could begin. The inventory required reconciliation of PG&E and County data. After completing the inventory, PG&E began the street light installations which are going smoothly. Extending the terms of the PG&E Products and Services Agreement and PG&E Proposal Number 2 will provide time for the installation of the lights in the entire County and completion of the remaining scope of work under the Agreement. CONSEQUENCE OF NEGATIVE ACTION: Without Board approval, the conversion of the County-owned street lights to LEDs would not be able to be funded. CHILDREN'S IMPACT STATEMENT: Not Applicable ATTACHMENTS Attachment 1 - PG&E Amendment Number 1 to PG&E Products and Services Agreement No. SLT-032 (Counsel Edits) Attachment 2 - PG&E Proposal 2 Amendment Number 1 (Counsel Edits) Attachment 3 - PG&E Products and Services Agreement No. SLT-032 Attachment 4 - PG&E Proposal No. 1 Attachment 5 - PG&E Proposal No. 2 Page 1 of 1 _______ _______ initials AMENDMENT NUMBER 1 TO PG&E PRODUCTS AND SERVICES AGREEMENT NO. SLT-032 BETWEEN PACIFIC GAS AND ELECTRIC COMPANY AND CONTRA COSTA COUNTY This Amendment No. 1 to the PG&E Products and Services Agreement (“First Amendment”) is entered into as of this day of 2015 between Pacific Gas and Electric Company (“PG&E”) and Contra Costa County (“Customer”), each being referred to individually as a “Party” and collectively as the “Parties.” RECITALS WHEREAS, PG&E and Customer entered into the PG&E Products and Services Agreement, dated March 30, 2011 ("Agreement") for the provision of streetlight replacement services by PG&E; and WHEREAS, PG&E and Customer desire to amend the Agreement to extend the term. NOW, THEREFORE, in consideration of the promises and the mutual obligations and covenants contained in this First Amendment, and for other good and valuable consideration, the receipt and legal sufficiency of which are hereby acknowledged, PG&E and Customer hereby amend the Agreement as follows: 1. In Section 10 of the Agreement (Term and Termination), the first sentence is deleted in its entirety and replaced with the following: “The term of this Agreement is from the Effective Date until July 15, 2017, unless sooner terminated by Customer or PG&E as permitted by this Section 10.” 2. This First Amendment may be executed in any number of counterparts, each of which when so executed and delivered, shall be deemed an original, but all such counterparts taken together shall constitute only one instrument. 3. Except as expressly modified by the terms of this First Amendment, all other terms and conditions of the Agreement remain unchanged and in full force and effect. IN WITNESS WHEREOF, the Parties hereto have caused this First Amendment to be executed by their duly authorized representatives as of the date set forth above. CUSTOMER PACIFIC GAS AND ELECTRIC COMPANY Signature: Signature: Print Name: Print Name: Title: Title: Date: Date: Page 1 of 1 _______ _______ initials AMENDMENT NUMBER 1 TO PG&E PROPSAL NUMBER 2 BETWEEN PACIFIC GAS AND ELECTRIC COMPANY AND CONTRA COSTA COUNTY This Amendment No. 1 to Proposal Number 2 (“First Amendment”) is entered into as of this day of 2015 between Pacific Gas and Electric Company (“PG&E”) and Contra Costa County (“Customer”), each being referred to individually as a “Party” and collectively as the “Parties.” RECITALS WHEREAS, PG&E and Customer entered into the PG&E Products and Services Agreement, dated March 30, 2011 (“Agreement”) for the provision of streetlight replacement services by PG&E; and WHEREAS, PG&E and Customer entered into Proposal Number 2, dated November 7, 2014 ("Proposal No. 2"), which is subject to the terms and conditions of the Agreement ; and WHEREAS, PG&E and Customer desire to amend Proposal No. 2 to extend the term. NOW, THEREFORE, in consideration of the promises and the mutual obligations and covenants contained in this First Amendment, and for other good and valuable consideration, the receipt and legal sufficiency of which are hereby acknowledged, PG&E and Customer hereby amend Proposal No. 2 as follows: 1. In the Description of Services section of the Agreement, the second paragraph which reads: “Estimated minimum number of days to complete scope of work: 45 days” is deleted in its entirety and replaced with the following: “Estimated minimum number of days to complete scope of work: 2 years and 7 months.” 2. This First Amendment may be executed in any number of counterparts, each of which when so executed and delivered, shall be deemed an original, but all such counterparts taken together shall constitute only one instrument. 3. E xcept as expressly modified by the terms of this First Amendment, all other terms and conditions of Proposal No. 2 remain unchanged and in full force and effect. IN WITNESS WHEREOF, the Parties hereto have caused this First Amendment to be executed by their duly authorized representatives as of the date set forth above. CUSTOMER PACIFIC GAS AND ELECTRIC COMPANY Signature: Signature: Print Name: Print Name: Title: Title: Date: Date: