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HomeMy WebLinkAboutMINUTES - 11032015 - C.87RECOMMENDATION(S): ACCEPT the September 2015 update of the operations of the Employment and Human Services Department, Community Services Bureau as recommended by the Employment and Human Services Department Director. FISCAL IMPACT: Not applicable. BACKGROUND: The Employment and Human Services Department submits a monthly report to the Contra Costa County Board of Supervisors (BOS) to ensure ongoing communications and updates to the County Administrator and BOS regarding any and all issues pertaining to the Head Start Program and Community Services Bureau. CONSEQUENCE OF NEGATIVE ACTION: Not applicable. CHILDREN'S IMPACT STATEMENT: Not applicable. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/03/2015 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Elaine Burres, (925) 313-1717 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 3, 2015 David Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie L. Mello, Deputy cc: C. 87 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:November 3, 2015 Contra Costa County Subject:Operations Update of the Employment and Human Services Department, Community Services Bureau ATTACHMENTS CSB Sept 2015 HS Fiscal Report CSB Sept 2015 CAO Report CSB Sept 2015 EHS Fiscal Report CSB Sept 2015 Partnership Grant CSB Sept 2015 CACFP Report CSB Sept 2015 Credit Card Report CSB Sept 2015 LIHEAP Report CSB Sept 2015 Menu 1 2 3 4 5 DESCRIPTION Total Remaining % YTD Actual Budget Budget YTD a. PERSONNEL 2,536,859$ 3,841,014$ 1,304,155$ 66% b. FRINGE BENEFITS 1,644,629 2,658,808 1,014,179 62% c. TRAVEL - - - 0% d. EQUIPMENT - - - 0% e. SUPPLIES 110,221 285,300 175,079 39% f. CONTRACTUAL 3,461,469 6,947,136 3,485,667 50% g. CONSTRUCTION - - - 0% h. OTHER 1,189,277 1,162,382 (26,895) 102% I. TOTAL DIRECT CHARGES 8,942,454$ 14,894,640$ 5,952,186$ 60% j. INDIRECT COSTS 521,821 795,090 273,269 66% k. TOTAL-ALL BUDGET CATEGORIES 9,464,275$ 15,689,730$ 6,225,455$ 60% In-Kind (Non-Federal Share)1,568,973$ 3,922,433$ 2,353,460$ 40% CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU 2015 HEAD START PROGRAM August 2015 Expenditures 1 2 3 4 5 6 7 8 9 Jan-15 Apr-15 thru thru Actual Actual Total YTD Total Remaining % Mar-15 Jun-15 Jul-15 Aug-15 Actual Budget Budget YTD a. PERSONNEL (Object class 6a)1,080,575 1,040,657 191,795 223,831 2,536,859 3,841,014 1,304,155 66% b. FRINGE (Object Class 6b)667,648 699,324 124,707 152,949 1,644,629 2,658,808 1,014,179 62% c. TRAVEL (Object Class 6c)- - - - - - - 0% e. SUPPLIES (Object Class 6e) 1. Office Supplies 14,099 21,458 1,385 5,058 41,999 65,900 23,901 64% 2. Child and Family Services Supplies (Includesclassroom Supplies)16,262 (1,910) - 816 15,168 33,900 18,732 45% 4. Other Supplies - - - - - - - Computer Supplies, Software Upgrades, Computer Replacement 2,594 31,134 - - 33,728 156,000 122,272 22% Health/Safety Supplies 1,028 1,013 - 504 2,545 4,000 1,455 64% Mental helath/Diasabilities Supplies 265 1,281 - - 1,546 2,700 1,154 57% Miscellaneous Supplies 7,228 4,464 - 2,109 13,801 20,900 7,099 66% Household Supplies 366 817 - 250 1,433 1,900 467 75% TOTAL SUPPLIES (6e)41,843 58,255 1,385 8,738 110,221 285,300 175,079 39% f. CONTRACTUAL (Object Class 6f)- 1. Adm Svcs (e.g., Legal, Accounting, Temporary Contracts)16,379 9,284 - - 25,663 55,068 29,405 47% 2. Health/Disabilities Services - - - - - - - Estimated Medical Revenue from Medi-Cal (Org 1432 - credit)- (214,143) - - (214,143) (251,500) (37,357) 85% Health Consultant 11,021 10,590 4,133 4,789 30,533 44,800 14,267 68% 3. Food Services - - - - - - - 5. Training & Technical Assistance - PA11 3,000 (1,791) - 3,855 5,064 8,000 2,936 Diane Godard ($50,000/2)4,675 6,000 2,875 1,150 14,700 18,000 3,300 82% Josephine Lee ($35,000/2)3,550 6,068 - 430 10,048 13,000 2,953 77% Susan Cooke ($60,000/2)- 2,467 - - 2,467 5,000 2,533 49% 7. Delegate Agency Costs - - - - - - - First Baptist Church Head Start PA22 345,850 506,726 138,997 140,119 1,131,692 2,044,356 912,664 55% First Baptist Church Head Start PA20 - - - - - 8,000 8,000 0% 8. Other Contracts - - - - Antioch Partnership 21,375 48,726 - - 70,101 129,600 59,499 54% FB-Fairgrounds Partnership (Wrap)11,498 11,804 - - 23,302 74,212 50,910 31% FB-Fairgrounds Partnership 30,600 61,200 - - 91,800 170,100 78,300 54% FB-E. Leland/Mercy Housing Partnership 9,000 18,000 - - 27,000 54,000 27,000 50% Martinez ECC (18 HS slots x $225/mo x 12/mo)36,120 18,000 - - 54,120 108,000 53,880 50% YMCA of the East Bay (20 HS slots x $225/mo x 12/mo) 9,000 18,000 - - 27,000 54,000 27,000 50% Child Outcome Planning and Administration (COPA/Nulinx)12,196 (134) - 30,372 42,434 42,500 66 100% Enhancement/wrap-around HS slots with State CD Program 393,657 1,171,446 - 554,586 2,119,689 4,370,000 2,250,311 49% f. CONTRACTUAL (Object Class 6f)907,922 1,672,241 146,004 735,302 3,461,469 6,947,136 3,485,667 50% h. OTHER (Object Class 6h)- - - 2. Bldg Occupancy Costs/Rents & Leases 103,571 115,009 2,594 20,547 241,721 337,000 95,279 72% (Rents & Leases/Other Income)(8,265) (7,166) - - (15,431) (25,000) (9,569) 0% 4. Utilities, Telephone 34,988 85,056 2,830 18,982 141,857 146,775 4,918 97% 5. Building and Child Liability Insurance 3,293 - - - 3,293 3,300 7 100% 6. Bldg. Maintenance/Repair and Other Occupancy 3,527 130,586 - 2,927 137,039 16,200 (120,839) 846% 8. Local Travel (55.5 cents per mile effective 1/1/2012)7,678 13,469 1,262 1,952 24,362 38,000 13,638 64% 9. Nutrition Services - - - - - - - Child Nutrition Costs 104,808 162,913 - 4,698 272,418 370,500 98,082 74% (CCFP & USDA Reimbursements)(66,643) (105,017) - (2,545) (174,205) (265,000) (90,795) 66% 13. Parent Services - - - - - - - Parent Conference Registration - PA11 - - - - - - - 0% PC Orientation, Trainings, Materials & Translation - PA11 2,487 4,220 - 921 7,628 15,500 7,872 49% Policy Council Activities 2,312 441 418 - 3,172 5,000 1,828 63% Parent Activities (Sites, PC, BOS luncheon) & Appreciation 100 - 7 - 107 2,500 2,393 4% Child Care/Mileage Reimbursement 1,022 3,298 - 1,244 5,564 8,000 2,436 70% 14. Accounting & Legal Services - - - - - - - 0% Auditor Controllers - 1,898 - - 1,898 2,600 702 73% Data Processing/Other Services & Supplies 6,979 8,755 - 1,800 17,535 19,000 1,465 92% 15. Publications/Advertising/Printing - - - - - - - Outreach/Printing - - - - - 100 100 0% 16. Training or Staff Development - - - - - - - Agency Memberships (WIPFLI, Meeting Fees, NHSA, NAEYC, etc.)8,304 6,521 4,338 597 19,760 29,000 9,240 68% Staff Trainings/Dev. Conf. Registrations/Memberships - PA11 3,852 10,821 439 4,117 19,228 21,198 1,970 91% 17. Other - - - - - - - Site Security Guards - 26,636 - 557 27,193 38,700 11,507 70% Dental/Medical Services 189 222 74 - 485 200 (285) 243% Vehicle Operating/Maintenance & Repair 40,962 19,842 4,827 3,354 68,986 66,800 (2,186) 103% Equipment Maintenance Repair & Rental 49,561 24,948 - 10,584 85,093 105,000 19,907 81% Dept. of Health and Human Services-data Base (CORD)2,518 2,518 - - 5,036 10,100 5,064 50% Field Trips - - - - - - - 0% Other Operating Expenses (Facs Admin/Other admin)39,405 59,372 - 13,412 112,189 122,200 10,011 92% CSD Admin Costs/Facs Mgt Allocation 76,518 107,833 - - 184,351 94,709 (89,642) 0% h. OTHER (6h)417,165 672,175 16,789 83,148 1,189,277 1,162,382 (26,895) 102% I. TOTAL DIRECT CHARGES (6a-6h)3,115,152 4,142,654 480,680 1,203,968 8,942,454 14,894,640 5,952,186 60% j. INDIRECT COSTS 192,784 280,848 - 48,190 521,821 795,090 273,269 66% k. TOTALS (ALL BUDGET CATEGORIES)3,307,936 4,423,502 480,680 1,252,158 9,464,275 15,689,730 6,225,455 60% Non-Federal match (In-Kind)- - 1,568,973 - 1,568,973 3,922,433 2,353,460 40% CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU 2015 HEAD START PROGRAM August 2015 Expenditures Summer will soon be over The days are getting shorter The evenings becoming cooler Leaves on the trees are turning brown, orange yeloow Brown, orange, Camilla Rand, M.S. Director 1470 Civic Court, Suite 200 Concord, CA 94520 Tel 925 681 6300 Fax 925 313 8301 www.cccounty.us/ehsd To: David Twa, Contra Costa County Administrator From: Kathy Gallagher, EHSD Director Subject: Community Services Monthly Report Date: September 2015 I. Good News Update/Accomplishments: Head Start turns 50 years old this year! In recognition of this milestone and the more than 32 million children served nationally since 1965, CSB and John Gioia are hosting a celebration at the George Miller III Center in Richmond on October 16th, 4:30-7:00. Each year, California State Association of Counties (CSAC) honors the most innovative programs developed and implemented by California Counties through their Challenge Awards. These unique awards recognize the innovative and creative spirit of California county governments as Counties find innovative, effective and cost-saving ways to provide programs and services to our citizens. Contra Costa County – Community Services Bureau has had the pleasure of receiving the prestigious 2015 CSAC Merit Award for Child Location, Observation and Utilization Data System (CLOUDS). On September 26, 2015 Annual Policy Council (PC) Orientation was held at the Crowne Plaza Hotel in Concord. The training was well attended by 30 new and returning Policy Council Representatives and supported by 20 CSB program staff. Officer positions for Chair, Vice Chair, Secretary and Parliamentarian were filled by election for the 2015-16 program year. In addition to the elections, Camilla Rand, CSB Director provided a warm welcome to all attendees and shared areas of focus for this governing body this upcoming program year. Need the names of the new Exec Team On September 16th CSB’s Communication Circles began. Camilla Rand (Director), Katharine Mason (Division Manager) and Janissa Rowley (Lead Assistant Director) are visiting every child care center between September and December to provide center staff with an opportunity to hear updates, ask questions and share information with CSB’s leadership. CSB presented its annual Chronological Supervision training to all management and supervisory staff on September 2nd and 3rd. This year’s focus was around developing appropriate and supportive performance reviews, professional growth goal development, and performance improvement plans. Additionally, all new managers and supervisors received a separate training in advance on the essential elements of CSB’s Chronological Supervision systems and processes. CSB’s Home Based program and Part Day/ Part Year classrooms started on September 8th and the teaching staff have begun completing the children’s 2 screenings and conducting home visits. Home Based is fully enrolled and staff are scheduling their home visits, socialization, and staff training. II. Status Updates: a. Caseloads, workload (all programs) Head Start enrollment: 100% Early Head Start enrollment: 100.00% Head Start Average Daily Attendance: 83.9% Head Start Average Daily Attendance: 86.4% Stage 2: 353 families and 572 children CAPP: 111 families and 164 children In total: 464 families and 736 children Incoming transfers from Stage 1: 26 families and 36 children LIHEAP: 276 households have been assisted Weatherization: 20 units b. Staffing: CSB conducted interviews to fill various vacant positions. The Bureau hired one (1) Assistant Director-Project position and one part time (1) Community Services Mental Health Clinical Supervisor-Project position. CSB is in the process of scheduling interviews for the Accounting Technician, Assistant Services Assistant III and Site Supervisor II positions. CSB has opened recruitment to fill vacant Comprehensive Services Assistant Manager-Project and Comprehensive Services Manager-Project positions. c. Legal/lawsuits N/A d. Union Issues: N/A III. Hot Topics/Concerns/Issues: CSB is getting ready for its Aligned Monitoring System (AMS) review event in the areas of Leadership, Governance, Management Systems and Comprehensive Services, and School Readiness. We are awaiting the 45-Day of review notification. The Economic Opportunity Council (EOC) is currently in the process of developing a strategic plan to guide its work for 2016. The strategic plan will encompass the three priority areas that emerged from the public hearings held earlier this year: employment, housing, and nutrition. The Early Head Start-Child Care Partnership program underwent a baseline assessment in the first week of September to determine where programs stood in terms of health and safety requirements, fiscal systems, and ERSEA (Eligibility, Recruitment, Selection, Enrollment, and Attendance) systems. A report was received on September 28th indicating that no areas of concern were noted. 3 IV. Emerging Issues/New Challenges: CSB is making preparations for a possible Federal government shut down. CSB’s federal funds are secure through the end of the calendar year. CSB’s fiscal officer and director are working with EHSD, CAO and the State to provide support as needed after January 1st. 1 2 3 4 5 DESCRIPTION Total Remaining % YTD Actual Budget Budget YTD a. PERSONNEL 324,955$ 491,300$ 166,345$ 66% b. FRINGE BENEFITS 214,307 346,617 132,310 62% c. TRAVEL - - - 0% d. EQUIPMENT - - - 0% e. SUPPLIES 5,166 34,000 28,834 15% f. CONTRACTUAL 1,628,994 2,413,601 784,607 67% g. CONSTRUCTION - 0% h. OTHER 170,469 56,617 (113,852) 301% I. TOTAL DIRECT CHARGES 2,343,889$ 3,342,135$ 998,246$ 70% j. INDIRECT COSTS 81,851 101,699 19,848 80% k. TOTAL-ALL BUDGET CATEGORIES 2,425,740$ 3,443,834$ 1,018,094$ 70% In-Kind (Non-Federal Share)344,383$ 860,958$ 516,575$ 40% CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU 2015 EARLY HEAD START PROGRAM August 2015 Expenditures 1 2 3 4 5 6 7 8 9 Jan-15 Apr-15 thru thru Actual Actual Total YTD Total Remaining % Mar-15 Jun-15 Jul-15 Aug-15 Actual Budget Budget YTD Expenditures a. Salaries & Wages (Object Class 6a) Permanent 1011 112,866 115,752 32,516 38,282 299,417 463,755 164,338 65% Temporary 1013 8,914 8,098 2,115 6,411 25,538 27,545 2,007 93% a. PERSONNEL (Object class 6a)121,780 123,850 34,631 44,693 324,955 491,300 166,345 66% b. FRINGE BENEFITS (Object Class 6b) Fringe Benefits 85,442 83,169 21,340 24,356 214,307 346,617 132,310 62% b. FRINGE (Object Class 6b)85,442 83,169 21,340 24,356 214,307 346,617 132,310 62% c. TRAVEL (Object Class 6c)- - - - - - - 0% e. SUPPLIES (Object Class 6e) 1. Office Supplies 443 1,884 - 0 2,327 5,400 3,073 43% 2. Child and Family Serv. Supplies/classroom Supplies 1,076 (1,275) - 28 (170) 3,900 4,070 -4% 4. Other Supplies - Computer Supplies, Software Upgrades, Comp Replacemnt (870) 3,317 - - 2,447 23,000 20,553 11% Health/Safety Supplies - - - - - - - 0% Mental helath/Diasabilities Supplies - 83 - - 83 300 217 0% Miscellaneous Supplies 34 313 - 8 355 1,200 845 30% Emergency Supplies - - - - - - - 0% Household Supplies 34 51 - 38 124 200 76 62% e. SUPPLIES (Object Class 6e)718 4,373 - 75 5,166 34,000 28,834 15% f. CONTRACTUAL (Object Class 6f) 1. Adm Svcs ( Legal, Accounting, Temporary Contracts)1,771 2,321 - - 4,092 4,500 408 91% Health Consultant 4,723 4,539 1,771 787 11,820 19,201 7,381 62% 5. Training & Technical Assistance - PA11 - - - - - - - 0% Interaction - 1,209 - 3,856 5,064 8,000 2,936 100% Josephine Lee ($35,000/2)3,555 4,650 - 430 8,635 9,500 865 200% Susan Cooke ($60,000/2)- 28,527 - - 28,527 30,000 1,473 300% 7. Delegate Agency Costs - - - - - - - 8. Other Contracts - - - FB-Fairgrounds Partnership 9,800 19,600 - - 29,400 58,800 29,400 50% FB-E. Leland/Mercy Housing Partnership 11,200 22,400 - - 33,600 67,200 33,600 50% Brighter Beginnings 20,400 102,000 20,400 - 142,800 244,800 102,000 58% Cameron School 8,000 45,534 - - 53,534 96,000 42,466 56% Crossroads - 28,700 - - 28,700 58,800 30,100 49% Martinez ECC 21,000 14,000 7,000 - 42,000 77,000 35,000 55% Apiranet 33,600 16,800 - - 50,400 100,800 50,400 50% Child Outcome Planning & Admini. (COPA/Nulinx)860 1,187 - 4,810 6,858 1,500 (5,358) 457% Enhancement/wrap-around HS slots with State CD Prog.165,988 639,053 - 378,523 1,183,564 1,637,500 453,936 72% f. CONTRACTUAL (Object Class 6f)280,897 930,520 29,171 388,406 1,628,994 2,413,601 784,607 67% h. OTHER (Object Class 6h) 2. Bldg Occupancy Costs/Rents & Leases 395 89 71,670 37,755 109,909 1,200 (108,709) 9159% 4. Utilities, Telephone 507 663 6 170 1,346 2,000 654 67% 5. Building and Child Liability Insurance - - - - - - - 6. Bldg. Maintenance/Repair and Other Occupancy 11,557 16,024 - - 27,580 12,774 (14,806) 216% 8. Local Travel (55.5 cents per mile)1,880 1,765 476 269 4,391 4,000 (391) 110% 9. Nutrition Services - - - Child Nutrition Costs - - - - - - - (CCFP & USDA Reimbursements)- - - - - - - 0% 13. Parent Services - - - Parent Conference Registration - PA11 - - - - - - - 0% Parent Resources (Parenting Books, Videos, etc.) - PA11 - - - - - - - 0% PC Orientation, Trainings, Materials & Translation - PA11 5,682 738 - - 6,419 5,000 (1,419) 128% Policy Council Activities 222 - - 127 349 900 551 39% Parent Activities (Sites, PC, BOS luncheon) & Appreciation - - - - - - - 0% Child Care/Mileage Reimbursement 660 337 - 154 1,151 1,600 449 72% 14. Accounting & Legal Services - - - Auditor Controllers - - - - - - - 0% Data Processing/Other Services & Supplies 508 889 - 286 1,683 1,700 17 99% 15. Publications/Advertising/Printing - - - Outreach/Printing - - - - - - - 0% 16. Training or Staff Development - - - Agency Memberships (WIPFLI, Meeting Fees, NHSA, NAEYC)- 1,168 1,338 - 2,505 2,800 295 89% Staff Trainings/Dev. Conf. Registrations/Memberships - PA11 14 2,030 32 114 2,189 8,443 6,254 26% 17. Other - - - Site Security Guards - 487 - - 487 1,000 513 0% Vehicle Operating/Maintenance & Repair 3,453 3,156 306 457 7,372 9,600 2,228 77% Equipment Maintenance Repair & Rental 165 540 - 140 845 1,100 255 77% Dept. of Health and Human Services-data Base (CORD)- - - - - - - 0% Other Operating Expenses (Facs Admin/Other admin)1,933 1,964 - 345 4,242 4,500 258 0% County Indirect Cost (A-87)- - - - - - - h. OTHER (6h)26,976 29,848 73,828 39,816 170,469 56,617 (113,852) 301% I. TOTAL DIRECT CHARGES (6a-6h)515,813 1,171,761 158,970 497,346 2,343,889 3,342,135 998,246 70% j. INDIRECT COSTS 26,423 46,726 - 8,701 81,851 101,699 19,848 80% k. TOTALS - ALL BUDGET CATEGORIES 542,236 1,218,487 158,970 506,047 2,425,740 3,443,834 1,018,094 70% Non-Federal Match (In-Kind)- - 344,383 - 344,383 860,958 516,575 40% CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU 2015 EARLY HEAD START PROGRAM August 2015 Expenditures 1 2 3 4 5 DESCRIPTION Total Remaining % YTD Actual Budget Budget YTD a. PERSONNEL 112,949$ 263,261$ 150,312$ 43% b. FRINGE BENEFITS 65,987 207,713 141,726 32% c. TRAVEL - - - 0% d. EQUIPMENT - 0% e. SUPPLIES 86 14,400 14,314 1% f. CONTRACTUAL 13,304 436,800 423,496 3% g. CONSTRUCTION - 0% h. OTHER 89,036 207,007 117,971 43% I. TOTAL DIRECT CHARGES 281,363$ 1,129,181$ 847,818$ 25% j. INDIRECT COSTS 9,199 54,495 45,296 17% k. TOTAL-ALL BUDGET CATEGORIES 290,562$ 1,183,676$ 893,114$ 25% In-Kind (Non-Federal Share)-$ 295,919$ 295,919$ 0% CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU 2015 EARLY HEAD START - CC PARTNERSHIP August 2015 Expenditures 1 2 3 4 5 6 7 8 9 Jan-15 Apr-15 thru thru Actual Actual Total YTD Total Remaining % Mar-15 Jun-15 Jul-15 Aug-15 Actual Budget Budget YTD Expenditures a. Salaries & Wages (Object Class 6a) Permanent 1011 4,789 51,874 14,567 37,948 109,179 263,261 154,082 41% Temporary 1013 - - 1,521 2,250 3,770 - (3,770) a. PERSONNEL (Object class 6a)4,789 51,874 16,088 40,198 112,949 263,261 150,312 43% b. FRINGE BENEFITS (Object Class 6b) Fringe Benefits 3,402 31,034 9,687 21,865 65,987 207,713 141,726 32% b. FRINGE (Object Class 6b)3,402 31,034 9,687 21,865 65,987 207,713 141,726 32% c. TRAVEL (Object Class 6c)- - - - - - - 0% e. SUPPLIES (Object Class 6e) 1. Office Supplies - 26 - - 26 1,200 1,174 2% 2. Child and Family Serv. Supplies/classroom Supplies - - - - - 2,400 2,400 0% 4. Other Supplies - - - Computer Supplies, Software Upgrades, Comp Replacemnt - - - - - 9,600 9,600 0% Health/Safety Supplies - - - - - - - 0% Mental helath/Diasabilities Supplies - - - - - - - 0% Miscellaneous Supplies - - - 61 61 1,200 1,139 5% e. SUPPLIES (Object Class 6e)- 26 - 61 86 14,400 14,314 1% f. CONTRACTUAL (Object Class 6f) 1. Adm Svcs ( Legal, Accounting, Temporary Contracts)- - - - - 12,000 12,000 0% Health Consultant - - - - - 4,800 4,800 0% 8. Other Contracts - - - 0% FB-Fairgrounds Partnership - - 13,304 - 13,304 312,000 298,696 4% FB-E. Leland/Mercy Housing Partnership - - - - - 108,000 108,000 0% f. CONTRACTUAL (Object Class 6f)- - 13,304 - 13,304 436,800 423,496 3% h. OTHER (Object Class 6h) 2. Bldg Occupancy Costs/Rents & Leases - - - - - - - 0% 4. Utilities, Telephone - 88 - - 88 8,400 8,312 1% 5. Building and Child Liability Insurance - 222 - - 222 - (222) 0% 6. Bldg. Maintenance/Repair and Other Occupancy - - - - - - - 0% 8. Local Travel (55.5 cents per mile)- 301 - - 301 9,000 8,699 3% 14. Accounting & Legal Services - - - Audit - - - - - 1,200 1,200 0% Legal (County Counsel)- - - - - 1,000 1,000 0% Auditor Controllers - - - - - 1,200 1,200 0% Data Processing/Other Services & Supplies - - - - - 1,000 1,000 0% 16. Training or Staff Development - - - Agency Memberships (WIPFLI, Meeting Fees, NHSA, NAEYC)- - - - - - - 0% Staff Trainings/Dev. Conf. Registrations/Memberships - PA11 - - 75 - 75 25,907 25,832 0% 17. Other - - - Start-Up Expenses-Child Care Council(org.# 2479)- 78,888 - - 78,888 116,000 37,112 68% Start-Up Expenses-First Baptist (org.# 2479)- - - - - 5,500 5,500 0% Vehicle Operating/Maintenance & Repair - - - - - 3,600 3,600 0% Equipment Maintenance Repair & Rental - - - - - 3,000 3,000 0% Dept. of Health and Human Services-data Base (CORD)- - - - - - - 0% Other Operating Expenses (Facs Admin/Other admin)- 300 4,122 5,040 9,462 31,200 21,738 30% County Indirect Cost (A-87)- - - - - - - 0% h. OTHER (6h)- 79,799 4,197 5,040 89,036 207,007 117,971 43% I. TOTAL DIRECT CHARGES (6a-6h)8,191 162,732 43,276 67,163 281,363 1,129,181 847,818 25% j. INDIRECT COSTS - 9,279 (4,122) 4,042 9,199 54,495 45,296 17% k. TOTALS - ALL BUDGET CATEGORIES 8,191 172,011 39,154 71,205 290,562 1,183,676 893,114 25% Non-Federal Match (In-Kind)- - - - - 295,919 295,919 0% CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU 2015 EARLY HEAD START - CC PARTNERSHIP August 2015 Expenditures 2015 Month covered August Approved sites operated this month 12 Number of days meals served this month 21 Average daily participation 537 Child Care Center Meals Served: Breakfast 9,682 Lunch 11,275 Supplements 9,572 Total Number of Meals Served 30,529 fldr/fn:2015 CAO Monthly Reports FY 2015-2016 EMPLOYMENT & HUMAN SERVICES DEPARTMENT COMMUNITY SERVICES BUREAU CHILD NUTRITION FOOD SERVICES CHILD and ADULT CARE FOOD PROGRAM MEALS SERVED A - 3 Agency: Community Services Bureau Authorized Users C. Rand, Bureau Dir xxxx8798 Month:August 2015 K. Mason, Div Mgr xxxx7843 K. Mason, Div Mgr xxx3244 Credit Card:Visa/U.S. Bank C. Reich, Div Mgr xxxx4959 C. Johnson, AD xxxx0746 J. Rowley, AD xxxx8855 J. Rowley, AD xxxx2391 P. Arrington, AD xxxx3838 R. Radeva, PSA III xxxx1899 S. Kim, Interim Div Mgr xxxx1907 Stat. Date Card Account #Amount Program Purpose/Description 08/24/15 xxxx4959 262.03 EHS-Child Care Partnership Misc Services/Supplies 08/24/15 xxxx4959 1,450.00 Comm. Svc Block Grant Training & Registration 08/24/15 xxxx4959 68.22 EHS Basis Grant Misc Services/Supplies 08/24/15 xxxx4959 127.32 Head Start T & TA Misc Services/Supplies 08/24/15 xxxx4959 533.34 Comm. Svc Block Grant Transportation & Travel 08/24/15 xxxx4959 533.34 Comm. Svc Block Grant Other Travel Employees 2,974.25 08/24/15 xxxx1907 178.06 Indirect Admin Costs Office Exp 08/24/15 xxxx1907 1,990.10 Child Care Svs Program Office Exp 08/24/15 xxxx1907 725.00 CSD Liheap PGE Assistance Training & Registration 2,893.16 08/24/15 xxxx3244 1,450.00 Comm. Svc Block Grant Training & Registration 1,450.00 08/24/15 xxxx3838 6.31 FACS Mental Health Program Educational Supplies 6.31 08/24/15 xxxx0746 25.00 Indirect Admin Costs Misc Services/Supplies 08/24/15 xxxx0746 129.71 George Miller Concord Site Costs Misc Services/Supplies 08/24/15 xxxx0746 100.00 Head Start T & TA Training & Registration 08/24/15 xxxx0746 100.00 EHS T & TA Training & Registration 354.71 08/24/15 xxxx1899 165.00 Indirect Admin Costs Misc Services/Supplies 08/24/15 xxxx1899 16.45 Indirect Admin Costs Office Exp 181.45 08/24/15 xxxx2391 59.60 Brookside Site Costs Misc Services/Supplies 08/24/15 xxxx2391 127.86 HS Basic Grant Educational Supplies 08/24/15 xxxx2391 925.00 Balboa Site Costs Membership 08/24/15 xxxx2391 352.33 Child Dev Misc Grants Misc Services/Supplies 08/24/15 xxxx2391 286.95 HS Parent Services Misc Services/Supplies 08/24/15 xxxx2391 31.88 EHS Parent Services Misc Services/Supplies 1,783.62 Total 9,643.50 SUMMARY CREDIT CARD EXPENDITURE C:\DOCUME~1\DESTIN~1\LOCALS~1\Temp\BCL Technologies\easyPDF 7\@BCL@1C17FBE4\@BCL@1C17FBE4.xlsx A - 4 Authorized Users C. Rand, Bureau Dir xxxx8798 Month:August 2015 K. Mason, Div Mgr xxxx7843 K. Mason, Div Mgr xxxx3244 Credit Card:Visa/U.S. Bank C. Reich, Div Mgr xxxx4959 C. Johnson, AD xxxx0746 J. Rowley, AD xxxx8855 J. Rowley, AD xxxx2391 P. Arrington, AD xxxx3838 R. Radeva, PSA III xxxx1899 S. Kim, Interim Div Mgr xxxx1907 Fund Org Acct. code Stat. Date Card Account #Amount Program Purpose/Description 1407 2467 08/24/15 xxxx4959 1,450.00 Comm. Svc Block Grant Educational Supplies 1462 2490 08/24/15 xxxx4959 68.22 EHS Basis Grant Educational Supplies 1,518.22 1434 2490 08/24/15 xxxx4959 127.32 Head Start T & TA Membership 127.32 1461 2490 08/24/15 xxxx4959 262.03 EHS-Child Care Partnership Misc Services/Supplies 1407 2300 08/24/15 xxxx4959 533.34 Comm. Svc Block Grant Misc Services/Supplies 1407 2303 08/24/15 xxxx4959 533.34 Comm. Svc Block Grant Misc Services/Supplies 1401 2100 08/24/15 xxxx1907 178.06 Indirect Admin Costs Misc Services/Supplies 1417 2100 08/24/15 xxxx1907 1,990.10 Child Care Svs Program Misc Services/Supplies 1448 2467 08/24/15 xxxx1907 725.00 CSD Liheap PGE Assistance Misc Services/Supplies 1407 2467 08/24/15 xxxx3244 1,450.00 Comm. Svc Block Grant Misc Services/Supplies 1530 2477 08/24/15 xxxx3838 6.31 FACS Mental Health Program Misc Services/Supplies 1401 2490 08/24/15 xxxx0746 25.00 Indirect Admin Costs Misc Services/Supplies 1524 2490 08/24/15 xxxx0746 129.71 George Miller Concord Site Costs Misc Services/Supplies 5,832.89 1434 2467 08/24/15 xxxx0746 100.00 Head Start T & TA Office Exp 1463 2467 08/24/15 xxxx0746 100.00 EHS T & TA Office Exp 1401 2490 08/24/15 xxxx1899 165.00 Indirect Admin Costs Office Exp 365.00 1401 2100 08/24/15 xxxx1899 16.45 Indirect Admin Costs Other Travel Employees 16.45 1521 2490 08/24/15 xxxx2391 59.60 Brookside Site Costs Training & Registration 1432 2477 08/24/15 xxxx2391 127.86 HS Basic Grant Training & Registration 1520 2200 08/24/15 xxxx2391 925.00 Balboa Site Costs Training & Registration 1834 2490 08/24/15 xxxx2391 352.33 Child Dev Misc Grants Training & Registration 1423 2490 08/24/15 xxxx2391 286.95 HS Parent Services Training & Registration 1,751.74 1428 2490 08/24/15 xxxx2391 31.88 EHS Parent Services Transportation & Travel 31.88 Total 9,643.50$ Agency: Community Services Bureau COMMUNITY SERVICES BUREAU SUMMARY CREDIT CARD EXPENDITURE C:\DOCUME~1\DESTIN~1\LOCALS~1\Temp\BCL Technologies\easyPDF 7\@BCL@1C17FBE4\@BCL@1C17FBE4.xlsx CAO Monthly Report CSBG and Weatherization Programs Year-to-Date Expenditures As of August 31, 2015 1. 2015 LIHEAP WX Contract # 15B-3005 Term: Jan. 1, 2015 - Jan. 31, 2016 Amount: WX $ 1,076,832 Total Contract 1,076,832$ Expenditures (584,251) CSB Balance 492,581$ Expended 54% 2. 2015 LIHEAP ECIP/EHA 16 Contract # 15B-3005 Term: Jan. 1, 2015 - Jan. 31, 2016 Amount: EHA 16 $ 999,353 Total Contract 999,353$ Expenditures (633,097) Balance 366,256$ Expended 63% 3. 2015 LIWP (LOW INCOME WX) Contract # 15K-6003 Term: Jan 1, 2015 - Jan 31, 2017 Amount: $ 537,538 Total Contract 537,538$ Expenditures (50,234) Balance 487,304$ Expended 9% 4. 2015 COMMUNITY SERVICES BLOCK GRANT (CSBG) Contract # 15F-2007 Term: Jan. 1, 2015 - December 31, 2015 Amount: $ 797,709 Total Contract 797,709$ Expenditures (453,429) Balance 344,280$ Expended 57% fldr/fn:CAO Monthly Reports/WX YTD Exp-CAO Mo Rprt 8-2015 Sept SEPTEMBER 2015 – COMMUNITY SERVICES BUREAU PRESCHOOL MENU MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY ALL BREAKFAST & LUNCH SERVED WITH 1% LOW-FAT MILK *Indicates vegetable included in main dish WATER IS OFFERED THROUGHOUT THE DAY 1 BREAKFAST FRESH BANANA CORNFLAKES CEREAL LUNCH *GROUND BEEF & SPANISH RICE WITH VEGETABLES (ground beef, brown rice & vegetables) MANGO CHUNKS PM SNACK MOZZARELLA STRING CHEESE MINI WHOLE GRAIN SALTINE CRACKERS 2 BREAKFAST NUTRITION EXPERIENCE PINEAPPLE CHUNKS CINNAMON RAISIN BAGEL & LOW-FAT CREAM CHEESE LUNCH BBQ CHICKEN DRUMSTICKS ORANGUTAN SALAD (spinach, mandarin oranges, feta cheese with sweet & sour sauce) FRESH STRAWBERRIES SPROUTED SOURDOUGH BREAD PM SNACK LETS GO FISHING MIX (crispix, gold fish crackers, cheese crackers, & pretzel sticks) 1% LOW-FAT MILK 3 BREAKFAST FRESH PEAR OLD FASHION ROLLED OATS WITH CINNAMON, VANILLA & RAISINS LUNCH NUTRITION EXPERIENCE PIZZA BURGER SHREDDED CHEESE RED BELL PEPPER STRIPS FRESH ORANGES SLICES SPROUTED HAMBURGER BUN PM SNACK PUMPKIN BREAD 1% LOW-FAT MILK 4 BREAKFAST FRESH KIWI CORN CHEX CEREAL LUNCH NUTRITION EXPERIENCE TUNA SALAD SANDWICH FRESH BABY CARROTS (NO DRESSING) FRESH WATERMELON SPROUTED WHOLE WHEAT BREAD PM SNACK FRESH APPLE SLICES SUNBUTTER 7 8 BREAKFAST FRESH APPLE RICE CHEX CEREAL LUNCH *TURKEY HAM & LENTIL SOUP (turkey ham, potatoes, onions, celery, & carrots) FRESH STRAWBERRIES WHEAT CRACKERS PM SNACK SCOOBY-DOO BAKED CINNAMON GRAHAMS 1% LOW-FAT MILK 9 BREAKFAST FRESH BANANA CHEERIOS CEREAL LUNCH NUTRITION EXPERIENCE CHICKEN BURRITO SHREDDED CHEDDAR CHEESE RED CABBAGE SLAW FRESH KIWI WHOLE WHEAT FLOUR TORTILLA PM SNACK NUTRITION EXPERIENCE HOMEMADE PICO DE GALLO & CORN TORTILLA CHIPS 1% LOW-FAT MILK 10 BREAKFAST NUTRITION EXPERIENCE FRESH ORANGE WHOLE WHEAT RAISIN BREAD & SUNBUTTER LUNCH *BEEF SPAGHETTI CASSEROLE WHOLE WHEAT SPAGHETTI FRESH CANTALOUPE SLICE PM SNACK NUTRITION EXPERIENCE BUTTERFLIES (celery sticks, sunbutter & pretzels) 1% LOW-FAT MILK 11 BREAKFAST FRESH STRAWBERRIES RICE KRISPIES CEREAL LUNCH NUTRITION EXPERIENCE *HAWAIIAN CHICKEN WRAP (diced chicken, broccoli, carrots, pineapple, & spinach) FRESH APPLE WHOLE WHEAT TORTILLA PM SNACK NUTRITION EXPERIENCE DEVILED EGGS (hard boiled egg, mayo, mustard, & relish dressing) WHEAT CRACKERS 14 BREAKFAST FRESH APPLE RICE CHEX CEREAL LUNCH MAC & CHEESE WITH WHOLE WHEAT PASTA KOOL CABBAGE SLAW (cabbage, carrots & raisins) FRESH PLUM PM SNACK GRAHAM CRACKERS 1% LOW-FAT MILK 15 BREAKFAST FRESH STRAWBERRIES KASHI HEART TO HEART CEREAL LUNCH *GARDEN VEGETABLE LO MEIN & CHICKEN (diced chicken, broccoli, carrots, green peas, & bell peppers with whole wheat spaghetti) FRESH WATERMELON PM SNACK NUTRITION EXPERIENCE HONEY WHOLE WHEAT BREADSTICK PIZZA SAUCE FOR DIPPING 1% LOW-FAT MILK 16 BREAKFAST NUTRITION EXPERIENCE FRESH KIWI WHOLE WHEAT ENGLISH MUFFIN & SUNBUTTER LUNCH NUTRITION EXPERIENCE BEEF TACOS SHREDDED CHEESE SHREDDED LETTUCE & DICED TOMATOES MANGO CHUNKS WHOLE WHEAT TORTILLA PM SNACK SOUND BITE CRACKERS 1% LOW-FAT MILK 17 BREAKFAST FRESH BANANA ROLLED OATS WITH RAISINS LUNCH NUTRITION EXPERIENCE SLOPPY JOE MEXICALI CORN FRESH ORANGE SLICES WHOLE WHEAT HAMBURGER BUN PM SNACK FRESH APPLE CHEDDAR CHEESE SLICE 18 BREAKFAST FRESH STRAWBERRIES CORN CHEX CEREAL LUNCH NUTRITION EXPERIENCE TURKEY ROLLER SANDWICH WITH LOW-FAT CREAM CHEESE FRESH GREEN LEAF LETTUCE RED BELL PEPPERS & GRATED CARROTS FRESH CANTALOUPE SLICE WHOLE WHEAT TORTILLA PM SNACK CARROT & PINEAPPLE BREAD 1% LOW-FAT MILK 21 BREAKFAST FRESH ORANGE CRISPIX CEREAL LUNCH ARROZ CON QUESO (cheese, brown rice, beans, onion, & tomatoes) SPINACH SALAD SERVED WITH VINAIGRETTE DRESSING FRESH STRAWBERRIES PM SNACK NUTRITION EXPERIENCE HUMMUS ROLLED IN WHOLE WHEAT TORTILLA 1% LOW-FAT MILK 22 BREAKFAST FRESH PEACH RICE KRISPIES CEREAL LUNCH NUTRITION EXPERIENCE *SLOPPY SAMMIES (ground turkey, tomatoes, peppers, & carrots) FRESH HONEYDEW MELON WHOLE WHEAT HAMBURGER BUN PM SNACK NUTRITION EXPERIENCE WALKING BANANA SANDWICH (fresh banana & sunbutter) 23 BREAKFAST NUTRITION EXPERIENCE PINEAPPLE CHUNKS PLAIN BAGEL & LOW-FAT CREAM CHEESE LUNCH SEASONED BLACKEYE’D PEAS WITH TURKEY HAM MUSTARD GREENS FRESH CANTALOUPE SLICE WHOLE WHEAT CORNBREAD SQUARE PM SNACK NUTRITION EXPERIENCE HERBED COTTAGE CHEESE BROCCOLI FLORETS 24 BREAKFAST FRESH BANANA CORNFLAKES CEREAL LUNCH CHICKEN CHILAQUILES WITH CORN TORTILLA CHIPS RED CABBAGE SALAD WITH VINAIGRETTE DRESSING MANGO CHUNKS PM SNACK NUTRITION EXPERIENCE ANTS ON A LOG (celery sticks, sunbutter & raisins) 25 BREAKFAST CINNAMON APPLESAUCE OVEN BAKED WHOLE WHEAT PANCAKE LUNCH NUTRITION EXPERIENCE TURKEY HAM SANDWICH MUSTARD & MAYO DRESSING GREEN LEAF LETTUCE & TOMATO SLICES FRESH ORANGE WHOLE WHEAT BREAD PM SNACK COWBOY QUINOA SALAD 1% LOW-FAT MILK 28 BREAKFAST FRESH APPLE RICE CHEX CEREAL LUNCH NUTRITION EXPERIENCE SUNBUTTER & JELLY STRING CHEESE BABY CARROTS FRESH PLUM WHOLE WHEAT BREAD PM SNACK ANIMAL CRACKERS 1% LOW-FAT MILK 29 BREAKFAST FRESH KIWI KIX CEREAL LUNCH NUTRITION EXPERIENCE BBQ BEEF ON ROLL SWEET SUMMER SALAD (cabbage, carrots, raisins & apples) FRESH STRAWBERRIES WHOLE WHEAT HAMBURGER BUN PM SNACK NUTRITION EXPERIENCE BEAN & SALSA DIP CORN TORTILLA 30 BREAKFAST PINEAPPLE CHUNKS WHOLE WHEAT CINNAMON TOAST LUNCH CHICKEN CURRY & BROWN RICE CASSEROLE SPINACH SALAD WITH SWEET & SOUR DRESSING FRESH PEAR SLICES PM SNACK FRIENDS TRAIL MIX (kix, cherrios, corn chex, raisins, pretzels, & dried apricots) 1% LOW-FAT MILK