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HomeMy WebLinkAboutMINUTES - 11032015 - C.55RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment & Human Services Department director, or designee, to submit an application to and accept funding from the Department of Health and Human Services, Administration for Children and Families, in an amount not to exceed $425,000 for Head Start & Early Head Start program quality enhancements. FISCAL IMPACT: The County, as Grantee, is required to generate a 20% non-federal in-kind match not to exceed $85,000 for which the department will seek a waiver. This match is achieved through collaboration with State Child Development programs and the volunteer hours accrued by Head Start parents and community partners. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/03/2015 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: CSB (925) 681-6304 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 3, 2015 David Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: Eric Pormento, Jagjit Bhambra C. 55 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:November 3, 2015 Contra Costa County Subject:Head Start Program Improvement Grant FISCAL IMPACT: (CONT'D) Head Start Program Improvement Grant Federal $340,000 = 80% Match (In-Kind) $85,000 = 20% Grand Total $425,000 = 100% In-Kind match is 20% of total funding. CFDA #93.600 BACKGROUND: Contra Costa County submits an application annually to U.S. Health and Human Services Department, Administration for Children and Families as the Head Start grantee. This board order presents an opportunity for the County to apply for supplemental, one-time funds to support program quality improvement efforts in County Head Start and Early Head Start programs to enhance the health and safety measures. The funding term will be a one year project period to be determined. The funding application is due to the Office of Head Start, in the Administration for Children and Families division of the Department of Health & Human Services. The following projects are proposed: Upgrade / install surveillance systems (Various centers) Purchase Automatic External Defibrillator (AED) (Various centers) Demo and dispose of modular buildings (Brookside Children's Center) Install new concrete entry ramps (Fairgrounds Children's Center) Resurface mail playground area (Balboa Children's Center) New play surface (Riverview Children's Center and Las Deltas Children's Center) CONSEQUENCE OF NEGATIVE ACTION: If not approved, County will be unable to implement facility and safety improvements. CHILDREN'S IMPACT STATEMENT: The Community Services Bureau of the Employment & Human Services Department’s Head Start program supports three of Contra Costa County’s community outcomes - Outcome 1: “Children Ready for and Succeeding in School,” Outcome 3: “Families that are Economically Self-sufficient,” and, Outcome 4: “Families that are Safe, Stable, and Nurturing.” These outcomes are achieved by offering comprehensive services, including high quality early childhood education, nutrition, and health services to low-income children throughout Contra Costa County. ATTACHMENTS Program Improvement Grant Narrative Program Improvement Grant Budget EHSD - COMMUNITY SERVICES BUREAU Head Start and Early Head Start Program One Time Facility Improvement Grant - Proposed Projects CENTER (Describe work to be done to facilities only that serve children directly)Estimated Cost Equipment ($5,000 or more) Supplies Facilities/ Construction Other Project notes: All sites Upgrade/Install surveillance systems $120,000.00 $120,000.00 Install/upgrade surveillance and remote door release systems at Child Care Centers All Sites AED (Automatic External Defibrillator) Purchase $40,000.00 $40,000.00 Acquisition of AED Devices as part of our project to provide our Child Care Centers with needed first response items. Brookside Demo and disposal of Modular Buildings $50,000.00 $50,000.00 Demolition and removal of unrepairable Modular Buildings Fairgrounds Install new concrete entry ramps (building a & b-front & back)$60,000.00 $60,000.00 Replace damaged metal building access ramps with permanent concrete access ramps and provide increased adherence Balboa Re-surface main playground area $30,000.00 $30,000.00 Re-surface playground area to keep compliance with fall ratings requirements for play surfaces under and around play structures Riverview New pour & play surface $20,000.00 $20,000.00 Install play surface on playground complying with fall ratings requirements for play surfaces under and around play structures Las Deltas New pour & play surface $20,000.00 $20,000.00 Install play surface on playground complying with fall ratings requirements for play surfaces under and around play structures Total Estimated Cost of Proposed Projects $340,000.00 $120,000.00 $40,000.00 $180,000.00 $0.00 $0.00 Non-Federal Match (Request for Waiver)85,000.00 TOTAL FEDERAL and NON-FEDERAL BUDGET $425,000.00 Justification Timeline Surveillance Systems at our centers provide an extra layer of safety to our children, families and staff by enabling staff to identify anyone requesting access to the center without the need to open the door. Surveillance also provide us with means to identify unauthorized access to centers within or outside of business hours. 5 months Installation of AED Devices will increase our level of preparation to deal with possible emergency situations at our centers, reducing time since Cardio / Pulmonary arrest until specialized first response is provided exponentially increasing survival chances. 4 months Current modular buildings are not structurally sound and are no longer being used. Removal of the modular buildings will create a safer overall facility and ground space for use by staff and families. 3 months Metal ramps suffer increasing wear and tear through regular use and weather exposition, which in time may compromise its structural stability. Replacing these older metal ramps with concrete ramps will eliminate the risk of structural failure of access ramps. 5 months Playground safe surface shrinks over time by the action of sun/weather creating crevices and unleveled ground. Replacing play surface will eliminate risk of injury and provide compliance to fall rating requirements for play area under and near play structures. 4 months Installation of play surface will eliminate or reduce risk of injury and provide compliance with OHS regulations to fall rating requirements for play area under and near play structures 4 months Installation of play surface will eliminate or reduce risk of injury and provide compliance with OHS regulations to fall rating requirements for play area under and near play structures 4 months HEAD START/EARLY HEAD START PROGRAM IMPROVEMENT GRANT BUDGET JUSTIFICATION The Office of Head Start (OHS) Monitoring Protocol measures seven (7) areas of grantee performance and contains key indicators that are used to assess grantees. Data gathered about grantees during monitoring reviews is used by the Office of Head Start to evaluate multiple levels of performance, including determining program strengths, concerns, non compliances and deficiencies. The seven (7) content areas include among others, Child Health and Safety (CHS) key indicator which is designed to ensure that all Head Start programs are providing children and families with health and developmental services, implementing and promoting healthy practices and providing safe and supportive environments in which children can learn and grow. It is under the CHS indicator and strict criteria that prompted Community Services Bureau to review and assess the safety of physical environments in our existing centers in order that our Head Start and Early Head Start programs continue to holistically support and provide safe learning environments for our children. Our bureau has identified additional needs to build capacity, improve quality and address facilities and infrastructure needs to continue to make our centers and classrooms always at par with Head Start standard for early child care. Our child care centers were inspected for health and safety requirements and improvements that need to be addressed immediately were identified. Hence the urgency and need to request for one-time funding under the Program Improvement Grant of $340,000. The Program Improvement Grant budget request for major facilities improvement covers three (3) Object class of budget categories, namely, (6d) Equipment, (6e) Supplies, and (6g) Construction. Details of the Program Improvement Grant budget request is attached as schedule. Contra Costa County Employment and Human Services Department, Community Services Bureau Page 2 of 3 Head Start and Early Head Start Program Program Improvement Grant Budget, 09CH9115 Budget Justification (6d) Equipment $ 120,000 This pertains to the installation and upgrade of surveillance and remote door release systems at our various Child Care Centers. Surveillance Systems at our centers provide an extra layer of safety to our children, families and staff by enabling staff to identify anyone requesting access to the center without the need to open the door. Surveillance also provide our staff with means to identify unauthorized access to the center’s premises within or outside of business hours. (6e) Supplies $ 40,000 This pertains to the purchase of Automatic External Defibrillators (AED) as part of the bureau’s project to provide our various Child Care Centers with needed first response items. Installation of AED Devices will increase our level of preparation to deal with possible emergency situations at our centers, reducing time of Cardio/Pulmonary arrest and exponentially increase survival chances, until specialized first response is provided. (6e) Construction $ 180,000 This pertains to demolition of existing modular buildings; construction of new access ramps, and resurfacing of playground areas for the bureau’s various Child Care Centers. The time frame for construction, demolition, repair or resurfacing may take at least three (3) to five (5) months to complete the project. The estimated costs include labor and materials. Demolition/removal of unrepairable modular buildings (Brookside) $50,000 The current modular buildings are not structurally sound and are no longer being used. Removal of the modular buildings will create a safer overall facility and ground space for use by staff and families. Contra Costa County Employment and Human Services Department, Community Services Bureau Page 3 of 3 Head Start and Early Head Start Program Program Improvement Grant Budget, 09CH9115 Budget Justification Replacement of damaged building access ramps (Fairgrounds) $60,000 Metal ramps suffer increasing wear and tear through regular use and weather exposition, which in time may compromise its structural stability. Replacing these older metal ramps with permanent concrete access will increase adherence and will eliminate the risk of structural failure of access ramps. This covers building A and B, both front and back access ramps for our Fairgrounds center. Resurfacing of main playground area (Balboa) $30,000 Safe surface of playgrounds shrinks over time by the action of sun/weather creating crevices and unleveled ground. Replacing play surface will eliminate risk of injury and provide compliance to fall rating requirements for play area under and near play structures. Installation of play surface on playground area $40,000 Riverview and Las Deltas ($20,000 each) Installation of play surface will eliminate or reduce risk of injury and provide compliance with OHS regulations to fall rating requirements for play area under and near play structures. TOTAL PROGRAM IMPROVEMENTGRANT BUDGET $ 340,000 NON FEDERAL MATCH $85,000 The bureau is requesting for a waiver of non-federal match for the Program Improvement Grant budget funding in the amount of $85,000.