HomeMy WebLinkAboutMINUTES - 10132015 - C.35RECOMMENDATION(S):
APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a Consulting Services Agreement
with each of Interactive Resources, Inc., Noll & Tam Architects, and Robinson Mills + Williams, each in an amount
not to exceed $500,000 to provide as-needed architectural services for various facilities projects for the period of
October 13, 2015 through October 13, 2018 (with a one-year extension option), which may be extended to October
13, 2020, if elected by the Public Works Director.
FISCAL IMPACT:
100% various funds. Projects will be assigned to the as-needed architects when there is an approved project and
funding. Having these as-needed services agreements in place will save the County time and money when compared
to the time and expense involved in conducting a consultant selection process on a project-by-project basis.
BACKGROUND:
The purpose of the as-needed services agreements is to provide architectural services for various County facilities
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 10/13/2015 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
ABSENT:Mary N. Piepho, District III
Supervisor
Contact: Ramesh Kanzaria, (925)
313-2000
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of
Supervisors on the date shown.
ATTESTED: October 13, 2015
David Twa, County Administrator and Clerk of the Board of Supervisors
By: Chris Heck, Deputy
cc: PW Accounting, PW CPM Division Manager, PW CPM Clerical, Auditor's Office, County Counsel's Office, County Administrator's Office, County Administrator's Office
C. 35
To:Board of Supervisors
From:Julia R. Bueren, Public Works Director/Chief Engineer
Date:October 13, 2015
Contra
Costa
County
Subject:Consulting Services Agreements with Interactive Resources, Robinson Mills + Williams, and Noll & Tam Architects
for As-Needed Architectural Services
BACKGROUND: (CONT'D)
projects as they occur during the agreement period. When the Public Works Department receives a project request, it
will be determined at that time whether or not it would be prudent to utilize one of the as-needed architects. The
as-needed architects will provide typical architectural services, such as programming, design, and construction
administration. The types, sizes, and locations of projects will vary. Typical projects may include remodels, tenant
improvements, additions, modernization, mechanical, electrical, and plumbing upgrades, and code-related
improvements. Projects may also include investigations, studies, and reports. Some of the anticipated projects include
those identified in the County's facilities life-cycle investment program ("FLIP”) under the recent budget allocation
for capital projects and deferred maintenance. Having these as-needed agreements in place will allow the design
phase to commence sooner and provide for a shorter project completion schedule.
Interactive Resources, Inc., Noll & Tam Architects, and Robinson Mills + Williams were selected through a
competitive qualifications-based selection process. The Public Works Department requested Statements of
Qualifications (“SOQs”), and received 28 SOQs, and ten firms were short-listed. A selection committee comprised of
County staff conducted interviews and ranked the short-listed firms. It is recommended that the above firms, who are
the three highest ranked firms, be awarded the agreements and that the as-needed agreements be approved at this
time. The agreements include a one year extension option that can be exercised by the Public Works Director if she
chooses.
CONSEQUENCE OF NEGATIVE ACTION:
If the agreements are not approved, the County will not be able to take advantage of the time and cost savings
possible through the utilization of as-needed architectural services agreements.