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Home My WebLink AboutMINUTES - 10062015 - D.3RECOMMENDATION(S): ADOPT the attached proposed 2016 meeting schedule for the Contra Costa County Board of Supervisors, including the cancelation of those meetings at which it is anticipated there will not be a quorum of Board members present, as well as noting the following scheduled special events: the Board's Annual Reorganization on January 5; the Dr. Martin Luther King, Jr. Celebration on January 19; the annual Board retreat on January 26; the Cesar Chavez Commemorative Celebration on March 29; Annual Budget Hearings and Adoption on April 19 and May 10, respectively; and the Veterans Day Recognition on November 8. FISCAL IMPACT: None. BACKGROUND: Each year, the Board of Supervisors adopts a meeting schedule that designates regular meeting dates and any dates on which meetings must be canceled in anticipation that a quorum of the Board will not be present. In past years, the Board has canceled those meetings that fall during a week with a County holiday, the fifth Tuesday of a month, and Tuesdays that fall during those weeks in which the annual policy and legislative meetings of the National Association of Counties (NACo) and the California State of Counties (CSAC) are held: APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/06/2015 APPROVED AS RECOMMENDED OTHER Clerks Notes:See Addendum VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Federal D. Glover, District V Supervisor NO:Karen Mitchoff, District IV Supervisor Contact: Julie DiMaggio Enea 925.335.1077 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 6, 2015 David Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: D.3 To:Board of Supervisors From:David Twa, County Administrator Date:October 6, 2015 Contra Costa County Subject:PROPOSED 2016 MEETING SCHEDULE FOR THE CONTRA COSTA COUNTY BOARD OF SUPERVISORS BACKGROUND: (CONT'D) > Conference Dates Location NACo Legislative Conference February 20-24, 2016 Washington, D.C. CSAC Legislative Conference May 18-19, 2016 Sacramento, CA NACo Annual Conference & Exposition July 22-25, 2016 Long Beach, CA CSAC Annual Meeting November 29-December 2, 2016 Riverside, CA The proposed meeting schedule provides 33 meetings for the Contra Costa County Board of Supervisors and 11 meetings for each the Contra Costa County Fire Protection District Board of Directors and the Housing Authority of Contra Costa Board of Commissioners. The proposed meeting schedule takes into consideration County holidays and those Tuesdays that fall during those weeks in February, May, July and November in which the annual policy and legislative meetings of the National Association of Counties (NACo) and the California State Association of Counties (CSAC) are held. The proposed meeting schedule recognizes the time demands on the Board of Supervisors members due to their participation on Board standing committees, and numerous regional and local legislative bodies and task forces, which require preparation, attendance, and involve travel. The proposed schedule also recognizes the fact that the County is a lean organization in terms of management and administrative staff, whose attendance is often required at Board of Supervisors meetings. There are legal provisions to schedule a special meeting to address any urgent need that cannot be accommodated in the standing meeting schedule. The attached 2016 proposed meeting schedule has been prepared in consultation with the incoming Board Chair, the County Administrator, Fire Chief and the Housing Authority Executive Director, and is recommended for the Board's adoption. The Fire District and Housing Authority will take independent action to adopt their meeting schedules. CONSEQUENCE OF NEGATIVE ACTION: None. CLERK'S ADDENDUM ADOPTED the 2016 meeting schedule as amended to: add a meeting on March 15, May 03, October 18 and cancel a meeting on October 4. (Updated schedule attached). ATTACHMENTS Proposed 2016 Board of Supervisors Meeting Schedule CONTRA COSTA COUNTY BOARD OF SUPERVISORS 2016 MEETING SCHEDULE MEETING MEET OR HOUSING DATES CANCEL AUTHORITY/SPECIAL EVENT/COMMENT (Tuesdays) CCCFPD **Jan 05 Meet Reorganization Meeting Jan 12 Meet HA/FIRE **Jan 19 Meet Dr. Martin Luther King, Jr. Celebration **Jan 26 Meet Board Retreat Feb 02 Meet Feb 09 Meet HA/FIRE Feb 16 Cancel President's Day Feb 23 Cancel NACo Leg Conf, Feb 20-24, Washington DC Mar 01 Meet Mar 08 Meet HA/FIRE Service Awards Mar 15 Cancel SPRING BREAK Mar 22 Cancel SPRING BREAK **Mar 29 Meet Cesar Chavez Celebration Apr 05 Cancel SPRING BREAK **Apr 12 Meet HA/FIRE Fire/Spec District Budget Hearing **Apr 19 Meet County Budget Hearing Apr 26 Meet May 03 Cancel SPRING BREAK **May 10 Meet HA/FIRE Budget Adoption May 17 Cancel CSAC Legislative Conference, May 18-20, Sacramento May 24 Meet May 31 Cancel Memorial Day/Fifth Tuesday Jun 07 Meet Jun 14 Meet HA/FIRE Jun 21 Meet Service Awards Jun 28 Cancel SUMMER BREAK Jul 05 Cancel Independence Day Holiday Jul 12 Meet Jul 19 Meet HA/FIRE Jul 26 Cancel NACo Annual Conf, July 22-25, Long Beach, CA Aug 02 Meet Aug 09 Meet Aug 16 Meet HA/FIRE Aug 23 Cancel SUMMER BREAK Aug 30 Cancel Fifth Tuesday Sep 06 Cancel Labor Day Holiday Sep 13 Meet HA/FIRE Sep 20 Meet Sep 27 Meet Service Awards Oct 04 Meet Oct 11 Cancel FALL BREAK Oct 18 Cancel FALL BREAK Oct 25 Meet HA/FIRE Nov 01 Meet **Nov 08 Meet Veterans Day Recognition Nov 15 Meet Nov 22 Cancel Thanksgiving Holiday Nov 29 Cancel CSAC Annual Meeting, Nov 29-Dec 2, Riverside County Dec 06 Meet HA/FIRE Dec 13 Meet Dec 20 Meet Dec 27 Cancel Christmas * Note: Emboldened dates vary from the normal 12-day schedule. **Special BOS Celebration or Hearing As of 8/26/2015 CONTRA COSTA COUNTY BOARD OF SUPERVISORS 2016 MEETING SCHEDULE MEETING MEET OR HOUSING DATES CANCEL AUTHORITY/SPECIAL EVENT/COMMENT (Tuesdays) CCCFPD **Jan 05 Meet Reorganization Meeting Jan 12 Meet HA/FIRE **Jan 19 Meet Dr. Martin Luther King, Jr. Celebration **Jan 26 Meet Board Retreat Feb 02 Meet Feb 09 Meet HA/FIRE Feb 16 Cancel President's Day Feb 23 Cancel NACo Leg Conf, Feb 20-24, Washington DC Mar 01 Meet Mar 08 Meet HA/FIRE Service Awards Mar 15 Meet Mar 22 Cancel SPRING BREAK **Mar 29 Meet Cesar Chavez Celebration Apr 05 Cancel SPRING BREAK **Apr 12 Meet HA/FIRE Fire/Spec District Budget Hearing **Apr 19 Meet County Budget Hearing Apr 26 Meet May 03 Meet **May 10 Meet HA/FIRE Budget Adoption May 17 Cancel CSAC Legislative Conference, May 18-20, Sacramento May 24 Meet May 31 Cancel Memorial Day/Fifth Tuesday Jun 07 Meet Jun 14 Meet HA/FIRE Jun 21 Meet Service Awards Jun 28 Cancel SUMMER BREAK Jul 05 Cancel Independence Day Holiday Jul 12 Meet Jul 19 Meet HA/FIRE Jul 26 Cancel NACo Annual Conf, July 22-25, Long Beach, CA Aug 02 Meet Aug 09 Meet Aug 16 Meet HA/FIRE Aug 23 Cancel SUMMER BREAK Aug 30 Cancel Fifth Tuesday Sep 06 Cancel Labor Day Holiday Sep 13 Meet HA/FIRE Sep 20 Meet Sep 27 Meet Service Awards Oct 04 Cancel FALL BREAK Oct 11 Cancel FALL BREAK Oct 18 Meet Oct 25 Meet HA/FIRE Nov 01 Meet **Nov 08 Meet Veterans Day Recognition Nov 15 Meet Nov 22 Cancel Thanksgiving Holiday Nov 29 Cancel CSAC Annual Meeting, Nov 29-Dec 2, Riverside County Dec 06 Meet HA/FIRE Dec 13 Meet Dec 20 Meet Dec 27 Cancel Christmas * Note: Emboldened dates varyfrom the normal 12-day schedule. **Special BOS Celebration or Hearing As Adopted on 10/6/2015 CONTRA COSTA COUNTY BOARD OF SUPERVISORS 2016 MEETING SCHEDULE MEETING MEET OR HOUSING DATES CANCEL AUTHORITY/SPECIAL EVENT/COMMENT (Tuesdays) CCCFPD **Jan 05 Meet Reorganization Meeting Jan 12 Meet HA/FIRE **Jan 19 Meet Dr. Martin Luther King, Jr. Celebration **Jan 26 Meet Board Retreat Feb 02 Meet Feb 09 Meet HA/FIRE Feb 16 Cancel President's Day Feb 23 Cancel NACo Leg Conf, Feb 20-24, Washington DC Mar 01 Meet Mar 08 Meet HA/FIRE Service Awards Mar 15 Meet Mar 22 Cancel SPRING BREAK **Mar 29 Meet Cesar Chavez Celebration Apr 05 Cancel SPRING BREAK **Apr 12 Meet HA/FIRE Fire/Spec District Budget Hearing **Apr 19 Meet County Budget Hearing Apr 26 Meet May 03 Meet **May 10 Meet HA/FIRE Budget Adoption May 17 Cancel CSAC Legislative Conference, May 18-20, Sacramento May 24 Meet May 31 Cancel Memorial Day/Fifth Tuesday Jun 07 Meet Jun 14 Meet HA/FIRE Jun 21 Meet Service Awards Jun 28 Cancel SUMMER BREAK Jul 05 Cancel Independence Day Holiday Jul 12 Meet Jul 19 Meet HA/FIRE Jul 26 Cancel NACo Annual Conf, July 22-25, Long Beach, CA Aug 02 Meet Aug 09 Meet Aug 16 Meet HA/FIRE Aug 23 Cancel SUMMER BREAK Aug 30 Cancel Fifth Tuesday Sep 06 Cancel Labor Day Holiday Sep 13 Meet HA/FIRE Sep 20 Meet Sep 27 Meet Service Awards Oct 04 Cancel FALL BREAK Oct 11 Cancel FALL BREAK Oct 18 Meet Oct 25 Meet HA/FIRE Nov 01 Meet **Nov 08 Meet Veterans Day Recognition Nov 15 Meet Nov 22 Cancel Thanksgiving Holiday Nov 29 Cancel CSAC Annual Meeting, Nov 29-Dec 2, Riverside County Dec 06 Meet HA/FIRE Dec 13 Meet Dec 20 Meet Dec 27 Cancel Christmas * Note: Emboldened dates varyfrom the normal 12-day schedule. **Special BOS Celebration or Hearing As Adopted on 10/6/2015