HomeMy WebLinkAboutMINUTES - 12151987 - 1.17 TO: BOARD OF SUPERVISORS, AS BOARD OF DIRECTORS, CANYON LAKES GEOLOGIC
HAZARD ABATEMENT DISTRICT
FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR
DATE: DECEMBER 159 1987
SUBJECT: STATUS REPORT FOR THE FOURTH QUARTER (APRIL-JUNE) OF FISCAL YEAR
1986-87 FOR THE CANYON LAKES GEOLOGIC HAZARD ABATEMENT DISTRICT
(G.H.A.D.).
Specific Request(s) or Recommendation(s) & Background & Justification
I. RECOMMENDED ACTION:
1. Accept the Canyon Lakes G.H.A.D. Quarterly Progress Status Report.
2. Approve and Adopt the Assessments and Detailed Program Budget
expanding upon the Line Item Budget (approved August 1987) for
Fiscal Year 1987-88.
3. Authorize the General Manager to purchase $22,000 of erosion mat
_. materials and accessories.
II. FINANCIAL IMPACT:
None
III. REASONS FOR RECOMMENDATION/BACKGROUND: .
On July 15, 1986 the county Board of Supervisors, acting as the Board
of Directors of the Canyon Lakes Geologic Hazard Abatement District,
passed several resolutions to establish the G.H.A.D. , its budget, its
project repair program, and its requirement for quarterly progress
reports to the Board of Directors.
The Fourth quarter of operations of the Canyon Lakes GHAD saw the
commencement of construction of various repairs and replacements of the
B-58 drainage ditch systems and erosion control facilities constructed
and installed on various bank slopes in order to reduce the potential
of future erosion to those slopes.
Continued on attachment: X yes Signatu
Recommendation of County Administrator Recommend on of rd
Approve Other: L ttee
Signature(s) :
Action of Board on: DEC 15 19S7, _ Approved as Recommended Other_
r -T
Vote of Supervisors I HEREBY CERTIFY THAT THIS IS A TRUE
X_ Unanimous (Absent ) AND CORRECT COPY OF AN ACTION TAKEN
Ayes AND ENTERED ON THE MINUTES OF THE
Noes BOARD OF SUPERVISORS ON DATE SHOWN.
_ Absent
Abstain
Attested DEC 15 1987
Orig. Div.. : Public Works (ES) PHIL BATCHELOR
cc: Auditor-Controller CLERK OF THE BOARD OF SUPERVISORS
County Counsel AND COUNTY ADMINISTRATOR
Richard Nystrom fgJj4'tJ_
Public Works-Accounting By
DEPUTY CLERK
This fourth quarter also brought to a conclusion the first fiscal year
of operation of the CHAD, and the financial status of the District is
quite encouraging. All of the major items of expenses actually cost
significantly less than the originally projected 1986-87 budget. (See
attached Quarterly Budget Status Report. ) The major budget item,
repair and maintenance of improvements, cost only approximately 60% of
the originally anticipated $70,000 budget. Several of these repair
programs are of a continuing nature and will be continued into the
1987-88 work program.
The enclosed detailed program budget expanding upon the line item
budget (approved August 1987) for the 1987-88 Fiscal Year operations
reflects the estimated costs of the various operations expected to be
performed during the coming year. The estimated budgets for each
operation are approximately the same as for 1986-87. Details of the
proposed "Program of Work" are shown on the second enclosure, and are
estimated at a total of $100,000. The major change in budget items is
the proposed increase in the "reserve" , from $83,000 last year to a
projected $212,550 for the coming year. This "reserve" will provide a
good "cushion" for unanticipated repair expenses in the future, as well
as providing a good start on creating the proposed long-term reserve,
for which the ultimate goal is $500,000.
The projected budget also includes anticipated income due to the
assessments to be levied against each parcel for Fiscal Year 1987-88.
The proposed assessments shown reflect an increase of 2.76% over last
year's assessments, which equals the Department of Labor's reported
increase in the Consumer Price Index (CPI ) during the past year. This
increase, based on the CPI , was allowed by the original resolutions
which the Board passed in establishing the District, and is the only
increase proposed for this year's assessments. Therefore, no further
public hearing will be required, since only the CPI increases are
poposed.
As part of the preventive maintenance program, erosion mat material are
to be installed on various slope banks to minimize the potential of
future soil erosion. In order to prepare for that program orders were
placed, last spring, for the erosion mat material to take advantage of
a bulk-quantity price saving. Board approval is required for the total
billing of $22,000 since it exceeds the authorized limit of $20,000.
IV. CONSEQUENCES OF NEGATIVE ACTION:
The Canyon Lakes GHAD will be unable to complete its program of work.
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B0.15 .t12
CANYON LASES GEOLOGIC HAZARD ABATEMENT DISTRICT
QUARTERLY BUDGET/EXPENSE SUMMARY
1987-1988 FISCAL YEAR
A. Project Income
1 . Balance (Reserve) brought forward from ' 86- ' 87 : $155 ,550 .00
2 . Annual Income via Assessments :
743 Single Family
Detached x $104 . 03 = $ 77 , 279 . 43
469 Townhouses x $69 . 67 = $ 32 , 675 . 23
2 , 581 Condominiums/
Rentals x $52 .01 = $134 , 237 . 81
100,000 square feet
Commercial x $0.05 = $ 5,000
TOTAL ASSESSMENTS: $249 , 192 . 47
TOTAL ASSESSMENT BUDGET: $242 ,000 .00
TOTAL FUNDS: $397 , 550.00
Projected Expenses Actual Expenses . Projected Expenses
B. Projected Expenses 1986-1987 FY 1986-1987 FY 1987-1988 FY
1. General Manager $ 25,000 $13,860.00 $25,000
2. Engineering Geologist
and Geologist Assistant 30,000 24,940.00 35,000
3. Support Services (e.g. ,
office space, office 0* 0 Os
equipment, office staff
and vehicles
4. Repair, maintenance and
improvements (as per
approved Repair, and
Maintenance and Improvement 70,000 38,704.57 100,000
Program) .
5. Legal, accounting and 16,000 13,440.19 5,000
insurance
6. Professional Soils &
Geotechnical Consulting 0 0** 5,000
7. County staff services 10,000 1,054.00 51000
8. Assessment documents
preparation 0 0** 10,000
9. Dept Service (interest) 6,000 0 0
Total des: $157,000 $ 91,998.76 $165,000
10. Reserve 83,000 148,001.24 212,550
Total Costs $240,000 $240,000.00 $397,550
*Included in line items 1 & 2.
**Included in line item 5.
CANYON LAKES G.H.A.D.
PROGRAM OF WORK - 1987-1988 FISCAL YEAR
PROJECT ESTIMATED COSTS
1 . Erosion control and revegetation
of bank slope areas $40,000
2. Repair and maintenance of B-58
drainage ditch systems 20,000
3. Repair and corrective grading 10,000
A. Dame' slide repair (*C87-1) 30,000
Estimated Total Project Costs a $100,000
CANYON LAKES GEOLOGIC HAZARD ABATEMENT DISTRICT
QUARTERLY BUDGET/EXPENSE SUMMARY
1986-1987 FISCAL YEAR
A. Project Income
Assessment : Per unit rate based unon
type of use as follows :
Single Family Detached $101 . 22 per unit per annum
Townhouses $ 67 .80 per unit per annum
Condominiums/Rentals 50 . 62 per unit per annum
Commercial . 05 per square foot per
annum
Annual Income : 571 Single Family
Detached x $101 . 22 = $ 57 , 707
848 Townhouses x $67 . 80 = $ 57, 494
2365 Condominiums/
Rentals x $50 . 62 = $119 , 716
100,000 square feet
Commercial x $0 .05 = $ 5 ,000
TOTAL $240,000
Projected Expenses Actual Expenses
B. Projected Expenses 1986-1987 F.Y. July 186-June_ 187)
1 . General Manager $ 25 ,000 $13 , 860.00
2 . Engineering Geologist and
Geologist Assistant 30,000 24 ,940 .00
3 . Support Services (e.g. , office
space, office equipment, --* 0
office staff and vehicles)
4 . Repair, maintenance and
improvements (as per
approved Repair , Maintenance
and Improvement Program) . 70,000 38 , 704 . 57
5 . Legal , accounting and insurance 16,000 13 , 440 . 19
6 . County staff services 10, 000 1 ,054 .00
7 . Dept Service ( interest) 6 , 000 0
Total Projected Total Actual
Expenses $157 ,000 Expenses $ 91 , 998 . 76
8 . Reserve 83 ,000 1481001 . 24
Total Costs $240,000 $240, 000 .00
*Included in line items 1 and 2 .
CANYON LAKES G.H.A.D.
QUARTERLY REPORT-REPAIR AND MAINTENANCE IMPROVEMENT PROJECTS
1986-1987 FISCAL YEAR
ACTUAL EXPENSES
PROJECT (JULY 186 - JUNE 187)
1 . Erosion Control and revegetation
of bank slope $10, 844 .63
2 . Repair and Maintenance of B-58
drainage ditch systems - Category I 4 ,402 .00
3 . Bollinger Canyon Road Slide Repair
(#C87-1 ) 1 , 680 . 00
4 . General Acct. - purchase drainage
materials 11 ,905 . 38
5 . General Acct . - purchase erosion
control matting 9 , 872 . 56
$38,704 . 57