HomeMy WebLinkAboutMINUTES - 12151987 - 1.16 TO: BOARD OF SUPERVISORS, AS BOARD OF DIRECTORS, BLACKHAWK GEOLOGIC
HAZARD ABATEMENT DISTRICT
FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR
DATE: DECEMBER 15, 1987
SUBJECT: STATUS REPORT FOR THE FOURTH QUARTER (APRIL-JUNE) OF FISCAL YEAR
1986-87 FOR THE BLACKHAWK GEOLOGIC HAZARD ABATEMENT DISTRICT
(CHAD) .
Specific Requests or Recommendations & Background & Justification
I. RECOMMENDED ACTION:
1. Accept the Blackhawk G.H.A.D. Quarterly Expense Report Summary.
2. Accept the Blackhawk G.H.A.D . Fourth Quarter Project Status
Report.
3. Approve and Adopt the Detailed Program Budget expanding upon the
Line Item Budget (approved August 1987) for Fiscal Year 1987-88.
II. FINANCIAL IMPACT:
None
III. REASONS FOR RECOMMENDATION/BACKGROUND:
On June 24, 1986 the county Board of Supervisors, acting as the Board
of Directors of the Blackhawk Geologic Hazard Abatement District,
passed several resolutions to establish the G.H.A.D. , its budget, its
project repair program, and its requirement for quarterly progress
reports to the Board of Directors.
The final quarter of operations for Fiscal Year 1986-87 brought to a
close a very successful year for the Blackhawk GRAD. During this
Fiscal Year, the District has completed all of the emergency repair
work and all of the major repairs scheduled to be completed this year.
A number of minor repairs have also been completed. The Preventative
Maintenance Program has begun with the construction of erosion control
measures on various bank slope areas and by the initiation of a
continuing repair and maintenance program on the B-58 drainage ditches.
Continued on attachment: X yes Signatur
Recommendation of County Administrator _ Recomme tion df and
Approve Other: Committee
Si nature
Action of Board on: DEE 5 1987 Approved as Recommended Other
Vote of Supervisors I HEREBY CERTIFY THAT THIS IS A TRUE
Unanimous (Absent ) AND CORRECT COPY OF AN ACTION TA KEN
Ayes AND ENTERED ON THE MINUTES OF THE
_ Noes BOARD OF SUPERVISORS ON DATE SHOWN.
_ Absent
Abstain
Attested DEC 15 1987
Orig. Div.: Public Works (ES) PHIL BATCHELOR
cc: Auditor-Controller CLERK OF THE BOARD OF SUPERVISORS
County Counsel AND COUNTY ADMINISTRATOR
Richard Nystrom
Public Works-Accounting By
DEPUTY CLERK
The financial status of the GHAD is a very pleasing one. As indicated
by the Quarterly Expense Report, the income to the District from the
initial funding and annual distributions through CSA M-23 turned out to
be higher than originally anticipated, at $816,000. The repair and
maintenance projects which were completed this fiscal year have cost
approximately $250 ,000 , which is about 2/3 of the originally
anticipated budget. This is true, even though several repair projects
and the preventative maintenance programs described above, were not
anticipated in the original budget. Based on the above, the district
has been able to increase the "reserve" from $80,000 (estimated July
1986) to approximately $390,000 to carry over into next year.This is a
good start towards the original goal of a $1 million reserve for the
district within 3 to 4 years.
The projected budget for Fiscal Year 1987-88 for the Blackhawk GHAD is
enclosed for your review. The previous projected budget and the actual
expenses for FY 1986-87 are included for comparison. Please note that
the major expense, "repair, maintenance and improvements" , is budgeted
approximately the same as the actual costs experienced last year, which
is only about 2/3 of the originally budgeted expense for FY 1986-87.
All other expenses have been adjusted to reflect the district' s
experience from FY 1986-87 , with the resulting total budgeted expenses
for this coming year of $416,000. This total budget virtuallly equals
the total expenses experienced for FY 1986-87 of $423;815:
Also enclosed is the "Projected Repair and Improvement Projects" list
for 1987-88, showing the listing of projects and the individual budgets
for each project.
IV. CONSEQUENCES OF NEGATIVE ACTION:
The Blackhawk GHAD will be unable to complete its program of work.
fl/
BO1.15 .t12
BLACKHAWK GEOLOGIC HAZARD ABATEMENT DISTRICT
QUARTERLY EXPENSE REPORT
(SUMMARY OF JULY 186-JUNE 187)
APPROVED BUDGET ACTUAL EXPENSES
FY 1986 - 1987 (JULY 186-JUNE ' 87)
A. Project Income
1 . Initial Funding (CSA M-23) $405 ,000 $516, 000
2 . Annual Distribution Via CSA M-23
Assume $350, 000/year to M-23
M-23 Reserve of $100 ,000/year
Net to GHAD of $250 , 000/year
Assume Distribution 50% on 6/30/87
50% on 1/01/87
Therefore :
June 30, 1986 $125 ,000 150 ,000
January 1 , 1987 125 , 000 150,000
$655 ,000 $816, 000
3 . Projected Expenses
L . General Manager $ 70,000 67 , 650
>_ . Engineering Geologist and
Assistant Geologist 90 , 000 89 , 895
3 . Support services ( e.g. , - * $ 0
office space, office
equipment , office staff
and vehicles)
G . Repair, maintenance and
improvements (as per
approved Repair, Maintenance
and Improvement Program. ) $360, 000 251 , 137
i . Legal , accounting and insurance 40,000 12 , 070
i . County staff services 15 ,000 3., 063
TOTAL
EXPENSES : $575 , 000 $423 , 815
! . Reserve _801000 392 , 185
TOTAL
BUDGET: $ 655 ,000 $816 , 000
(JULY 86-JUNE 187)
'Included in line items 1 and 2 .
BLACHHMW GEOLOGIC HAZARD ABATBMBHT DISTRICT
PROJECTED BUDGET
( 1987-1988 FISCAL YEAR)
PROJECTED BUDGET
FY 1987-1988
A. Protected Income
1 . Balance brought forward $396,000
2 . Annual Distribution Via CSA M-23
Assume $514 , 600/year ( 187- 188) to M-23
M-23 Reserve of $124 ,000/year
Net to GHAD ( ' 87- ' 88) of $390, 600/year 390, 600
TOTAL INCOME: $786,600
B. Protected Expenses
1 . General Manager 50,000
2 . Engineering Geologist and
Assistant Geologist 70, 000
3 . Support services (e.g. , 0*
office space, office
equipment, office staff
and vehicles)
4 . Repair, maintenance and
improvements (as per
approved Repair, Maintenance
and Improvement Program. ) 256,000
5 . Legal , accounting and insurance 10,000
6. Professional Soils & Geotechnical
Consulting 20,000
7 . County staff services 10,000
TOTAL EXPENSES $416, 000
8 . Reserve 370 ,600
TOTAL BUDGET $786,600
*Included in line items 1 and 2
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SLACKHAWK GEOLOGIC HAZARD ABATEMENT DISTRICT
PROJECTED REPAIR AND IMPROVEMENT PROJECTS
1987-1988 FISCAL YEAR
(In Priority Listing)
ORIGINAL
PRIORITY PROJECT PROJECT NUMBER ESTIMATED COST
1 Cart Path *5 $ 21000.
2 Burkett/Beresford-Wood *66A & B 40000.
3 Hidden Oak Court
(Wnorowski) *29 5,000 .
4 Fox Creek Open Space *37-41B 16,000.
5 Casale *4 2,000.
6 Swim & Tennis Club
A. Mud Flow *7A
B. Slide *7B 2,000.
7 Fairway 13 *51 10,000.
8 Tennis Villas *23 1 ,000.
9 Saddleback - King *27 6,000. -
10 McKellar *71 6,000.
it Maintenance Area *52 2,000.
12 Blackhawk Meadow- *74 5,000.
Dobson
13 Blackhawk Meadow *44-47 25,000.
14 Silver Meadow *21 4,000.
15 Blackhawk Club Dr. *82 1 ,000.
16 Maintenance of Existing Repairs 10,000.
17 Miscellaneous Debris Walls 50,000.
18 Horizontal Drilled Drains 35,000.
19 B-58 Drainage Ditch Maintenance 20,000.
20 Miscellaneous Corrective Grading 50,000.
TOTAL FOR 1987-1988 FISCAL YEAR: $ 256, 000.