HomeMy WebLinkAboutMINUTES - 09222015 - C.65RECOMMENDATION(S):
(1) APPROVE the design and bid documents, including the plans and specifications, for the Security Renovations of
West County Detention Facility, 5555 Giant Highway, Richmond project.
(2) DETERMINE that the project is a California Environmental Quality Act (CEQA) Class 1a Categorical Exemption
pursuant to Article 19, Section 15301(a) of the CEQA Guidelines; DIRECT the Director of Conservation and
Development, or designee, to promptly file a Notice of Exemption with the County Clerk; and AUTHORIZE the
Public Works Director, or designee, to arrange for payment of the $50 handling fee to the County Clerk for filing the
Notice of Exemption and the $25 handling fee to the Department of Conservation and Development for processing
costs.
(3) AUTHORIZE the Public Works Director, or designee, to solicit bids to be received on or about October 29, 2015,
and issue bid addenda, as needed, for clarification of the bid documents, provided the involved changes do not
significantly increase the construction cost estimate.
(4) DIRECT the Clerk of the Board to publish, at least 14 calendar days before the bid opening date, the Notice to
Contractors in accordance with Public Contract Code Section 22037, inviting bids for this project.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 09/22/2015 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Ramesh Kanzaria, (925)
313-2000
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: September 22, 2015
David Twa, County Administrator and Clerk of the Board of Supervisors
By: Stephanie L. Mello, Deputy
cc: PW Accounting, PW CPM Division Manager, PW CPM Project Manager, PW CPM Clerical, Auditor's Office, County Counsel's Office, County
Administrator's Office, County Administrator's Office
C. 65
To:Board of Supervisors
From:Julia R. Bueren, Public Works Director/Chief Engineer
Date:September 22, 2015
Contra
Costa
County
Subject:APPROVE and AUTHORIZE Advertisement for Security Renovations of West County Detention Facility, 5555
Giant Highway, Richmond (WH103Z)
RECOMMENDATION(S): (CONT'D)
(5) DIRECT the Public Works Director, or designee, to send notices by email or fax and by U.S. Mail to the
construction trade journals specified in Public Contract Code Section 22036 at least 15 calendar days before the bid
opening.
FISCAL IMPACT:
Funding for this project is provided by AB109 (46.5%), Facilities Life-Cycle Investment Program Funds (39.5%),
and the Sheriff Plant Acquisition General Fund (14%).
BACKGROUND:
The West County Detention Facility is located at 5555 Giant Highway, Richmond. The facility was opened in 1991
and is operated as a direct supervision, medium-security jail. It is intended to operate as a coeducation,
program-oriented adult facility. It has five housing units, visitation area, along with other support buildings.
The main purpose of this project is to address ongoing facility repair, maintenance, and improving operational
functions by renovating the facility interior and installing security upgrades. The lack of cell door monitoring is a
safety concern compared to present day facilities which have monitoring through the lock hardware. The lack of
monitoring does not comply with current industry standards for detention facilities. The security electronics, cell
locks, and camera system installed in this facility are reaching the end of their useful lives and must be replaced.
On-going maintenance of the systems is increasing and consuming an excessive amount of resources. The analog
Closed Circuit TV (CCTV) system has too few cameras and does not provide sufficient coverage of inmate areas. The
Project consists of: 1) removing and replacing interior walls, installing electrical upgrades, and painting the visitation
area and detention rooms; 2) removing and replacing detention room locks, installing new conductors in the
electronics room, installing Programmable Logic Controllers (PLC’s) and Touchscreen Control Stations in Central
Control and Housing Units; 3) replacing the CCTV system with an Internet Protocol (IP) camera system and video
management system ; and 4) new Infrared Perimeter Intrusion Detection (IPID) beam system at the base of the fence
that surrounds the entire facility.
Plans and specifications for the project have been prepared for the Public Works Department by DLR Group, Inc.
The construction cost estimate is $4 million and the general prevailing wage rates are on file with the Clerk of the
Board of Supervisors and will be the minimum rates paid on this project.
CONSEQUENCE OF NEGATIVE ACTION:
If the project is not approved, the West County Detention Facility will continue to deteriorate resulting in more costly
repairs in the future.