HomeMy WebLinkAboutMINUTES - 09222015 - C.50RECOMMENDATION(S):
APPROVE and AUTHORIZE the Chief Information Officer, or his designee, to execute a contract amendment with
CherryRoad Technologies, Inc., effective July 1, 2015, to increase the payment limit by $150,000 to a new payment
limit of $1,350,000 to provide a hosted test environment for the PeopleSoft software system upgrade.
FISCAL IMPACT:
The $150,000 increase is budgeted under Org #1695 FY 2014-2015 and FY 2015-2016, supported through
countywide inter-departmental charges to all departments.
BACKGROUND:
The PeopleSoft Human Capital Management (HCM) system is currently used to process the county’s payroll, in
addition to maintaining Human Resources and Employee Benefits. The contract with CherryRoad provides that the
Contractor will perform a fit/gap analysis, infrastructure assessment and initial upgrade tasks to upgrade PeopleSoft
HCM version 8.8 to version 9.2. The purpose of this contract amendment is for the Contractor to host nine
application test environments, which will avoid the County incurring the costs to purchase additional hardware and
software licenses, which will total $173,850 if Contractor does not provide the hosted test environments. The cost for
Contractor providing the hosted test environments will be $150,000 for the FY 15/16.
The Contractor will manage all technology requirements related to the hosted test environment, including physical
infrastructure, security, network, communications infrastructure, hardware, operating system and database in their
facilities.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 09/22/2015 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Sheryl Webster
925-313-1281
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: September 22, 2015
David Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc:
C. 50
To:Board of Supervisors
From:Ed Woo, Chief Information Officer
Date:September 22, 2015
Contra
Costa
County
Subject:Amendment to Contract with CherryRoad Technogies for a Fit/Gap Analysis
BACKGROUND: (CONT'D)
CONSEQUENCE OF NEGATIVE ACTION:
If the contract amendment is not approved, the upgrade to the county's HCM system will be delayed. In addition, the
cost to the County to provide the test environment would be $173,850.