HomeMy WebLinkAboutMINUTES - 08182015 - C.05RECOMMENDATION(S):
APPROVE and AUTHORIZE the Public Works Director, or designee, to execute: (1) a Contract Cancellation
Agreement with Summit CM, Inc. (d/b/a Summit Associates) (“Summit”), effective on the close of business on
August 18, 2015; and (2) a Consulting Services Agreement with Hanna Engineering, Inc. (d/b/a The Hanna Group),
in an amount not to exceed $200,000.00, for construction management services for the Alhambra Valley Road Safety
Improvements Project, for the period August 3, 2015 through June 30, 2016, Martinez area. County Project No.
0662-6R4101, Federal Project No. HRRRL/HSIPL-5928(098)
FISCAL IMPACT:
This project, including the Hanna Engineering Consulting Services Agreement, is funded by 44% Federal Highway
Safety Improvement Program (HSIPL), 38% Federal High Risk Rural Road (HRRRL) Program and 18% Local Road
Funds.
BACKGROUND:
The project consists of approximately 2,500 linear feet of shoulder widening
APPROVE OTHER
RECOMMENDATION OF CNTY
ADMINISTRATOR
RECOMMENDATION OF BOARD
COMMITTEE
Action of Board On: 08/18/2015 APPROVED AS
RECOMMENDED
OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
ABSENT:Federal D. Glover, District V
Supervisor
Contact: Kevin Emigh,
925-313-2233
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors
on the date shown.
ATTESTED: August 18, 2015
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Stacey M. Boyd, Deputy
cc:
C. 5
To:Board of Supervisors
From:Julia R. Bueren, Public Works Director/Chief Engineer
Date:August 18, 2015
Contra
Costa
County
Subject:Cancellation Agmnt for Summit CM, Inc. and CSA with Hanna Engineering, Inc., for the Alhambra Valley Road
Safety Improvements Project, Martinez area.
BACKGROUND: (CONT'D)
along Alhambra Valley Road near the Bear Creek Road intersection, including curve realignment, slope buttressing,
landslide repair, cut and fill, paving, signing and striping, culvert replacement, asphalt and concrete driveway
conforms and ditches, in the Martinez area.
On April 14, 2015, the Board of Supervisors approved a Consutling Services Agreement (CSA) with Summit for the
period of March 31, 2015 through December 31, 2015, for construction management services for the Alhambra
Valley Road Safety Improvements Project. Summit is not able to fulfill the contractual obligations due to staffing
shortages. Therefore, the parties have mutually agreed to cancel the CSA. Approval of Contract Cancellation
Agreement will accomplish this termination.
Summit and Hanna completed a request for qualifications solicitation, technical proposal, and interview process for
this project. Hanna was the second highest rated consultant in the selection process. Public Works has successfully
negotiated with Hanna to provide the construction management services for the project.
CONSEQUENCE OF NEGATIVE ACTION:
Without Board of Supervisors’ approval, the Cancellation Agreement will not terminate the CSA with Summit and
the CSA with Hanna will not be in effect. A delay in the construction of the Alhambra Valley Road Safety
Improvements Project will occur, ultimately delaying the completion of the project. Project delay may also result in
substantial additional project costs and jeopardize the funding.