HomeMy WebLinkAboutMINUTES - 07212015 - C.98RECOMMENDATION(S):
ACCEPT the May 2015 update of the operations of the Employment and Human Services Department, Community
Services Bureau, as recommended by the Employment and Human Services Department Director.
FISCAL IMPACT:
Not applicable.
BACKGROUND:
The Employment and Human Services Department submits a monthly report to the Contra Costa County Board of
Supervisors (BOS) to ensure ongoing communications and updates to the County Administrator and BOS regarding
any and all issues pertaining to the Head Start Program and Community Services Bureau.
CONSEQUENCE OF NEGATIVE ACTION:
Not applicable.
CHILDREN'S IMPACT STATEMENT:
Not applicable.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 07/21/2015 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I
Supervisor
Candace Andersen, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
ABSENT:Federal D. Glover, District V
Supervisor
Contact: Elaine Burres, 313-1717
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: July 21, 2015
David Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc:
C. 98
To:Board of Supervisors
From:Kathy Gallagher, Employment & Human Services Director
Date:July 21, 2015
Contra
Costa
County
Subject:Operations Update of the Employment and Human Services Department, Community Services Bureau
ATTACHMENTS
CSB May 2015 CAO Report
CSB May 2015 HS Fiscal Report
CSB May 2015 EHS Fiscal Report
CSB May 2015 Credit Card Report
CSB May 2015 CACFP Report
CSB May 2015 LIHEAP
CSB May 2015 Menu
CSB May 2015 Self Assessment
Report
Camilla Rand, M.S.
Director
1470 Civic Court, Suite 200
Concord, CA 94520
Tel 925 681 6300
Fax 925 313 8301
www.cccounty.us/ehsd
To: David Twa, Contra Costa County Administrator
From: Kathy Gallagher, EHSD Director
Subject: Community Services Monthly Report
Date: May 2015
I. Good News Update/Accomplishments:
The Early Head Start-Child Care Partnership grant is in the start-up phase with
recruitment of Family Child Care homes underway in partnership with the
Contra Costa Child Care Council. The first enrollments are anticipated to take
place in June, with full enrollment slated for September. Federal officials will be
conducting site visits as the program is up and running.
CSB is excited to roll-out the Child Safety and Location RFID System to all centers
county-wide. Until this point, GMIII, center in Richmond, has been the only
center fully utilizing it since 2010. Funding through the county’s Venture Capital
Grant allows for full utilization at all preschool centers. A key highlight with this
system is the immediate notification if a child is ever without an adult.
CSB partnered with the Child Health and Disability Prevention program (CHDP)
to provide audiometric (hearing) screening training and certification for CSB
staff and nursing staff from local providers to ensure complete physical exams
per the Early and Periodic Screening, Diagnostic, and Treatment (EPSDT)
schedule. Vision Screening Certification will take place in June.
Community Services staff along with Early Head Start (EHS) and Head Start (HS)
parents celebrated the teaching staff during Teachers Appreciation Week, May
4 - 8 2015. Teacher appreciation week is a national annual celebration honoring
all teaching staff. Head Start Parents, Site Supervisors and administrators take
this opportunity to celebrate Early Care and Education professionals in Head
Start and Early Head Start by gathering together to share food and stories about
their children and families and show their appreciation in a variety of ways for
the valuable service teachers provide every day. The Part Day/Part Year
program ended on May 7th. Parents of children who are going to kindergarten
received a transition to kindergarten packet that included home activities and
tools such as, crayons, rulers, glue sticks and paper.
The Full Day program for fiscal year 2014-15 is ending on June 30, 2015. The
teaching staff is conducting parent and teacher conferences, preparing summer
activities for the children, and preparing their classrooms for the new enrollees.
CSB teaching staff is participating in the Nemours Project. This is an early
childhood learning collaborative that focuses on obesity prevention. Participants
will complete five Saturday 6-hour workshops. As the Nemours participants
attend the workshops, they will be responsible for bringing the information back
to their centers to train other teachers on-site. Teachers are learning about the
“ABCs of a Healthy Me”: Active play every day, Breastfeeding, Cutting down on
cc: Policy Council Chair
Family & Human Services Committee
Maureen Burns Vermette, ACF
screen time, Drink milk at meals and water for thirst, Eat healthy foods; fruits,
vegetables, whole grains, lean meats/protein, low-fat dairy.
II. Status Updates:
a. Caseloads, workload (all programs)
Head Start enrollment: 100.61%
Early Head Start enrollment: 101.61%
Head Start Average Daily Attendance: 80%
Early Head Start Average Daily Attendance: 82%
Children with disabilities: 11.47%
Stage 2: 387 families and 630 children
CAPP: 66 families and 93 children
In total: 453 families and 723 children
Incoming cases from Stage 1: 32 families and 61 children
LIHEAP: 387 households have been assisted
Weatherization: 17 units
b. Staffing:
N/A
c. Legal/lawsuits
N/A
d. Union Issues:
A Meet and Confer was held with Public Employees Union (PEU) Local 1
Site Supervisor Unit (Business Agent for Local 1 Line Staff Unit waived
attendance) to discuss new language to be added to CSB’s Standards of
Conduct to address compliance with the established federal program
eligibility determination regulations and penalties for violating these
regulations. Agreement was reached with the Union.
III. Hot Topics/Concerns/Issues:
CSB staff continues to work closely with several members of the Economic
Opportunity Council to understand their roles as an advisory body of a public
agency. Study sessions are underway to assist them to embrace their role and
engage in a meaningful and appropriate manner.
CSB/EOC conducted and completed three successful Public Hearings with the
final Public Hearing being on May 20, 2015 at 300 Ellinwood in Pleasant Hill. A
survey was sent out via email, social media, and at the final Public Hearing to
gather input that will be used in creating the top priorities in the Community
Action Plan 2016-17.
IV. Emerging Issues/New Challenges:
There are several funding increases proposed for State-funded childcare in both the
House ($600 million increase) and the Senate ($332 million increase) and perhaps
also the most significant change is the push to move early childhood programs back
cc: Policy Council Chair
Family & Human Services Committee
Maureen Burns Vermette, ACF
under Prop 98 funding where it was for 22 years until the recession hit in 2011. This
move will provide on-going stability in funding and more funding opportunities for
early care programs including COLA increases.
With the program year ending in June, the centers are busy preparing for 907
children who are exiting from the program and recruiting to enroll children to
replace their vacated slots. Enrollment clinics are established in the centers where
the comprehensive services team can meet with parents to go through the
enrollment process.
The Community Action Program will be required to follow new Organizational
Standards in FY 2016. Staff is registered for training to be in full compliance.
1 2 3 4 5
DESCRIPTION Total %
YTD Actual Budget Remaining YTD
a. PERSONNEL 1,487,638$ 3,841,014$ 2,353,376$ 39%
b. FRINGE BENEFITS 939,628 2,658,808 1,719,180 35%
c. TRAVEL - - - 0%
d. EQUIPMENT - - - 0%
e. SUPPLIES 56,673 285,300 228,627 20%
f. CONTRACTUAL 1,420,133 6,947,136 5,527,003 20%
g. CONSTRUCTION - - - 0%
h. OTHER 584,851 1,162,382 577,531 50%
I. TOTAL DIRECT CHARGES 4,488,925$ 14,894,640$ 10,405,715$ 30%
j. INDIRECT COSTS 307,038 795,090 488,052 39%
k. TOTAL-ALL BUDGET CATEGORIES 4,795,962$ 15,689,730$ 10,893,768$ 31%
In-Kind (Non-Federal Share)-$ 3,922,433$ 3,922,433$ 0%
CONTRA COSTA COUNTY
COMMUNITY SERVICES BUREAU
2015 HEAD START PROGRAM
April 2015 Expenditures
1 2 3 4 5 6 7
Jan-15
thru Actual Total YTD Total Remaining %
Mar-15 Apr-15 Actual Budget Budget YTD
a. PERSONNEL (Object class 6a)1,080,575 407,064 1,487,638 3,841,014 2,353,376 39%
b. FRINGE (Object Class 6b)667,648 271,980 939,628 2,658,808 1,719,180 35%
c. TRAVEL (Object Class 6c)- - - - - 0%
e. SUPPLIES (Object Class 6e)
1. Office Supplies 14,099 11,415 25,514 79,100 53,586 32%
2. Child and Family Services Supplies (Includesclassroom Supplies)16,262 877 17,139 29,900 12,761 57%
4. Other Supplies - - - - -
Computer Supplies, Software Upgrades, Computer Replacement 2,594 586 3,180 156,000 152,820 2%
Health/Safety Supplies 1,028 357 1,385 5,500 4,115 25%
Mental helath/Diasabilities Supplies 265 - 265 600 335 44%
Miscellaneous Supplies 7,228 1,367 8,595 11,200 2,605 77%
Household Supplies 366 228 594 3,000 2,406 20%
TOTAL SUPPLIES (6e)41,843 14,830 56,673 285,300 228,627 20%
f. CONTRACTUAL (Object Class 6f)-
1. Adm Svcs (e.g., Legal, Accounting, Temporary Contracts)16,379 3,417 19,796 55,068 35,272 36%
2. Health/Disabilities Services - - - - -
Estimated Medical Revenue from Medi-Cal (Org 1432 - credit)- - - (251,500) (251,500) 0%
Health Consultant 11,021 3,674 14,694 44,800 30,106 33%
3. Food Services - - - - -
5. Training & Technical Assistance - PA11 3,000 (3,000) - - -
Diane Godard ($50,000/2)4,675 800 5,475 25,000 19,525 22%
Josephine Lee ($35,000/2)3,550 - 3,550 17,500 13,950 20%
Susan Cooke ($60,000/2)- - - 30,000 30,000 0%
7. Delegate Agency Costs - - - - -
First Baptist Church Head Start PA22 345,850 - 345,850 2,044,356 1,698,506 17%
First Baptist Church Head Start PA20 - - - 8,000 8,000 0%
8. Other Contracts -
Antioch Partnership 21,375 10,575 31,950 129,600 97,650 25%
FB-Fairgrounds Partnership (Wrap)11,498 - 11,498 74,212 62,714 15%
FB-Fairgrounds Partnership 30,600 15,300 45,900 170,100 124,200 27%
FB-E. Leland/Mercy Housing Partnership 9,000 4,500 13,500 54,000 40,500 25%
Martinez ECC (18 HS slots x $225/mo x 12/mo)36,120 - 36,120 108,000 71,880 33%
YMCA of the East Bay (20 HS slots x $225/mo x 12/mo) 9,000 4,500 13,500 54,000 40,500 25%
Child Outcome Planning and Administration (COPA/Nulinx)12,196 11,491 23,688 14,000 (9,688) 169%
Enhancement/wrap-around HS slots with State CD Program 393,657 460,955 854,612 4,370,000 3,515,388 20%
f. CONTRACTUAL (Object Class 6f)907,922 512,212 1,420,133 6,947,136 5,527,003 20%
h. OTHER (Object Class 6h)- -
2. Bldg Occupancy Costs/Rents & Leases 103,571 40,532 144,103 337,000 192,897 43%
(Rents & Leases/Other Income)(8,265) - (8,265) (25,000) (16,735) 0%
4. Utilities, Telephone 34,988 13,568 48,556 146,775 98,219 33%
5. Building and Child Liability Insurance 3,293 - 3,293 3,300 7 100%
6. Bldg. Maintenance/Repair and Other Occupancy 3,527 1,342 4,869 16,200 11,331 30%
8. Local Travel (55.5 cents per mile effective 1/1/2012)7,678 2,793 10,471 38,000 27,529 28%
9. Nutrition Services - - - - -
Child Nutrition Costs 104,808 53,760 158,567 370,500 211,933 43%
(CCFP & USDA Reimbursements)(66,643) - (66,643) (265,000) (198,357) 25%
13. Parent Services - - - - -
Parent Conference Registration - PA11 - - - 1,100 1,100 0%
PC Orientation, Trainings, Materials & Translation - PA11 2,487 407 2,894 14,400 11,506 20%
Policy Council Activities 2,312 255 2,567 2,800 233 92%
Parent Activities (Sites, PC, BOS luncheon) & Appreciation 100 - 100 2,500 2,400 4%
Child Care/Mileage Reimbursement 1,022 1,618 2,639 12,200 9,561 22%
14. Accounting & Legal Services - - - - - 0%
Auditor Controllers - 949 949 3,600 2,651 26%
Data Processing/Other Services & Supplies 6,979 3,000 9,979 16,000 6,021 62%
15. Publications/Advertising/Printing - - - - -
Outreach/Printing - - - 100 100 0%
16. Training or Staff Development - - - - -
Agency Memberships (WIPFLI, Meeting Fees, NHSA, NAEYC, etc.)8,304 1,813 10,117 14,000 3,884 72%
Staff Trainings/Dev. Conf. Registrations/Memberships - PA11 3,852 5,732 9,583 36,198 26,615 26%
17. Other - - - - -
Site Security Guards - - - 10,800 10,800 0%
Dental/Medical Services 189 - 189 100 (89) 189%
Vehicle Operating/Maintenance & Repair 40,962 6,051 47,014 132,800 85,786 35%
Equipment Maintenance Repair & Rental 49,561 19,824 69,386 137,000 67,614 51%
Dept. of Health and Human Services-data Base (CORD)2,518 839 3,357 10,100 6,743 33%
Field Trips - - - - - 0%
Other Operating Expenses (Facs Admin/Other admin)39,405 13,011 52,416 132,200 79,784 40%
CSD Admin Costs/Facs Mgt Allocation 76,518 2,193 78,711 14,709 (64,002) 0%
h. OTHER (6h)417,165 167,686 584,851 1,162,382 577,531 50%
I. TOTAL DIRECT CHARGES (6a-6h)3,115,152 1,373,772 4,488,925 14,894,640 10,405,715 30%
j. INDIRECT COSTS 192,784 114,254 307,038 795,090 488,052 39%
k. TOTALS (ALL BUDGET CATEGORIES)3,307,936 1,488,026 4,795,962 15,689,730 10,893,768 31%
Non-Federal match (In-Kind)- - - 3,922,433 3,922,433 0%
CONTRA COSTA COUNTY
COMMUNITY SERVICES BUREAU
2015 HEAD START PROGRAM
April 2015 Expenditures
1 2 3 4 5
DESCRIPTION Total Remaining %
YTD Actual Budget Budget YTD
a. PERSONNEL 172,946$ 491,300$ 318,354$ 35%
b. FRINGE BENEFITS 119,609 346,617 227,008 35%
c. TRAVEL - - - 0%
d. EQUIPMENT - 0%
e. SUPPLIES 1,169 34,000 32,831 3%
f. CONTRACTUAL 600,358 2,413,601 1,813,243 25%
g. CONSTRUCTION - 0%
h. OTHER 32,551 56,617 24,066 57%
I. TOTAL DIRECT CHARGES 926,634$ 3,342,135$ 2,415,501$ 28%
j. INDIRECT COSTS 39,557 101,699 62,142 39%
k. TOTAL-ALL BUDGET CATEGORIES 966,191$ 3,443,834$ 2,477,643$ 28%
In-Kind (Non-Federal Share)-$ 860,958$ 860,958$ 0%
CONTRA COSTA COUNTY
COMMUNITY SERVICES BUREAU
2015 EARLY HEAD START PROGRAM
April 2015 Expenditures
1 2 3 4 5 6 7
Jan-15
thru Actual Total YTD Total Remaining %
Mar-15 Apr-15 Actual Budget Budget YTD
Expenditures
a. Salaries & Wages (Object Class 6a)
Permanent 1011 112,866 48,969 161,835 430,755 268,920 38%
Temporary 1013 8,914 2,197 11,111 60,545 49,434 18%
a. PERSONNEL (Object class 6a)121,780 51,166 172,946 491,300 318,354 35%
b. FRINGE BENEFITS (Object Class 6b)
Fringe Benefits 85,442 34,168 119,609 346,617 227,008 35%
b. FRINGE (Object Class 6b)85,442 34,168 119,609 346,617 227,008 35%
c. TRAVEL (Object Class 6c)- - - - - 0%
e. SUPPLIES (Object Class 6e)
1. Office Supplies 443 261 704 4,400 3,696 16%
2. Child and Family Serv. Supplies/classroom Supplies 1,076 - 1,076 4,900 3,824 22%
4. Other Supplies - -
Computer Supplies, Software Upgrades, Comp Replacemnt (870) - (870) 23,000 23,870 -4%
Health/Safety Supplies - - - - - 0%
Mental helath/Diasabilities Supplies - - - 100 100 0%
Miscellaneous Supplies 34 158 192 1,400 1,208 14%
Emergency Supplies - - - - - 0%
Household Supplies 34 32 66 200 134 33%
e. SUPPLIES (Object Class 6e)718 451 1,169 34,000 32,831 3%
f. CONTRACTUAL (Object Class 6f)
1. Adm Svcs ( Legal, Accounting, Temporary Contracts)1,771 854 2,625 4,500 1,875 58%
Health Consultant 4,723 1,574 6,298 19,201 12,903 33%
5. Training & Technical Assistance - PA11 - - - - - 0%
8. Other Contracts - -
FB-Fairgrounds Partnership 9,800 4,900 14,700 58,800 44,100 25%
FB-E. Leland/Mercy Housing Partnership 11,200 5,600 16,800 67,200 50,400 25%
Brighter Beginnings 20,400 61,200 81,600 244,800 163,200 33%
Cameron School 8,000 22,734 30,734 96,000 65,266 32%
Crossroads - 14,350 14,350 58,800 44,450 24%
Martinez ECC 21,000 - 21,000 77,000 56,000 27%
Apiranet 33,600 - 33,600 100,800 67,200 33%
Child Outcome Planning & Admini. (COPA/Nulinx)860 840 1,700 1,500 (200) 113%
Enhancement/wrap-around HS slots with State CD Prog.165,988 182,587 348,574 1,637,500 1,288,926 21%
f. CONTRACTUAL (Object Class 6f)280,897 319,462 600,358 2,413,601 1,813,243 25%
h. OTHER (Object Class 6h)
2. Bldg Occupancy Costs/Rents & Leases 395 199 594 3,700 3,106 16%
4. Utilities, Telephone 507 157 663 2,700 2,037 25%
5. Building and Child Liability Insurance - - - - -
6. Bldg. Maintenance/Repair and Other Occupancy 11,557 - 11,557 9,574 (1,983) 121%
8. Local Travel (55.5 cents per mile)1,880 545 2,425 4,000 1,575 61%
9. Nutrition Services - -
Child Nutrition Costs - - - - -
(CCFP & USDA Reimbursements)- - - - - 0%
13. Parent Services - -
Parent Conference Registration - PA11 - - - - - 0%
Parent Resources (Parenting Books, Videos, etc.) - PA11 - - - - - 0%
PC Orientation, Trainings, Materials & Translation - PA11 5,682 126 5,808 5,000 (808) 116%
Policy Council Activities 222 - 222 900 678 25%
Parent Activities (Sites, PC, BOS luncheon) & Appreciation - - - - - 0%
Child Care/Mileage Reimbursement 660 130 790 1,600 810 49%
14. Accounting & Legal Services - -
Auditor Controllers - - - - - 0%
Data Processing/Other Services & Supplies 508 254 762 1,700 938 45%
15. Publications/Advertising/Printing - -
Outreach/Printing - - - - - 0%
16. Training or Staff Development - -
Agency Memberships (WIPFLI, Meeting Fees, NHSA, NAEYC)- 923 923 2,800 1,878 33%
Staff Trainings/Dev. Conf. Registrations/Memberships - PA11 14 1,583 1,597 8,443 6,846 19%
17. Other - -
Site Security Guards - - - 100 100 0%
Vehicle Operating/Maintenance & Repair 3,453 901 4,355 10,000 5,645 44%
Equipment Maintenance Repair & Rental 165 465 630 600 (30) 105%
Dept. of Health and Human Services-data Base (CORD)- - - - - 0%
Other Operating Expenses (Facs Admin/Other admin)1,933 293 2,226 5,500 3,274 0%
County Indirect Cost (A-87)- - - - -
h. OTHER (6h)26,976 5,575 32,551 56,617 24,066 57%
I. TOTAL DIRECT CHARGES (6a-6h)515,813 410,821 926,634 3,342,135 2,415,501 28%
j. INDIRECT COSTS 26,423 13,133 39,557 101,699 62,142 39%
k. TOTALS - ALL BUDGET CATEGORIES 542,236 423,955 966,191 3,443,834 2,477,643 28%
Non-Federal Match (In-Kind)- - - 860,958 860,958 0%
CONTRA COSTA COUNTY
COMMUNITY SERVICES BUREAU
2015 EARLY HEAD START PROGRAM
April 2015 Expenditures
2015
Month covered April
Approved sites operated this month 15
Number of days meals served this month 22
Average daily participation 793
Child Care Center Meals Served:
Breakfast 13,066
Lunch 17,451
Supplements 13,115
Total Number of Meals Served 43,632
fldr/fn:2015 CAO Monthly Reports
FY 2014-2015
EMPLOYMENT & HUMAN SERVICES DEPARTMENT
COMMUNITY SERVICES BUREAU
CHILD NUTRITION FOOD SERVICES
CHILD and ADULT CARE FOOD PROGRAM MEALS SERVED
CAO Monthly Report
CSBG and Weatherization Programs
Year-to-Date Expenditures
As of April 30, 2015
1. 2015 LIHEAP WX
Contract # 15B-3005
Term: Jan. 1, 2015 - Jan. 31, 2016
Amount: WX $ 673,571
Total Contract 673,571$
Expenditures (276,520)
Balance 397,051$
Expended 41%
2. 2015 LIHEAP ECIP/EHA 16
Contract # 15B-3005
Term: Jan. 1, 2015 - Jan. 31, 2016
Amount: EHA 16 $ 999,353
Total Contract 999,353$
Expenditures (325,231)
Balance 674,122$
Expended 33%
3. 2014 DEPARTMENT OF ENERGY (DOE WAP)
Contract # 14C-1805
Term: Aug 1, 2014 - June 30, 2015
Amount: $ 128,758
Total Contract 128,758$
Expenditures (122,390)
Balance 6,368$
Expended 95%
4. 2015 COMMUNITY SERVICES BLOCK GRANT (CSBG)
Contract # 15F-2007
Term: Jan. 1, 2015 - December 31, 2015
Amount: $ 797,709
Total Contract 797,709$
Expenditures (214,699)
Balance 583,010$
Expended 27%
fldr/fn:CAO Monthly Reports/WX YTD Exp-CAO Mo Rprt 4-2015
MAY 2015 – COMMUNITY SERVICES BUREAU PRESCHOOL MENU
MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY
ALL BREAKFAST &
LUNCH SERVED WITH
1% LOW-FAT MILK
*Indicates vegetable included in main dish
WATER IS OFFERED THROUGHOUT THE DAY
1
BREAKFAST
FRESH BANANA
RICE KRISPIES CEREAL
LUNCH
NUTRITION EXPERIENCE
EGG SALAD SANDWICH
LOW-FAT YOGURT
FRESH STRAWBERRIES
CARROT STICKS
WHOLE WHEAT BREAD
PM SNACK
BROCCOLI FLORETS
HERBED COTTAGE CHEESE
4
BREAKFAST
FRESH APPLE
RICE CHEX
LUNCH
*SANTA FE RICE & BEANS
(black beans, corm, tomatoes, salsa, olives,
cheese, rice, & fat free sour cream)
MANGO CHUNKS
PM SNACK
LOW-FAT PLAIN YOGURT
DICED PEACHES
5
BREAKFAST
FRESH KIWI
KIX CEREAL
LUNCH
BARBECUED BEEF ON ROLL
COLESLAW
FRESH ORANGE
HAMBURGER BUN
PM SNACK
ZUCCHINI & CARROT STICKS
REDUCED FAT RANCH DRESSING
CHEDDAR CHEESE
6 BREAKFAST
FRESH STRAWBERRIES
CINNAMON TOAST
LUNCH
DICED TERIYAKI CHICKEN
NOT FRIED RICE
BROCCOLI SALAD
FRESH STRAWBERRIES
PM SNACK
FRIENDS TRIAL MIX
(kix, cheerios, corn chex, raisins, pretzels, & dried
apricots)
1% LOW-FAT MILK
7
BREAKFAST
FRESH BANANA
CHERRIOS
LUNCH
TURKEY ENCHILADA CASSEROLE WITH
CORN TORTILLA CHIPS
TOSSED SALAD WITH VEGETABLE DRESSING
FRESH APPLE
PM SNACK
MEXCIAN STYLE CORNBREAD SQUARES
1% LOW-FAT MILK
8 BREAKFAST
PINEAPPLE SLICES
WHOLE WHEAT BISCUIT
SUNBUTTER MIXED WITH FRUIT JELLY
LUNCH
NUTRITION EXPERIENCE
*RANCH CHICKEN PITA POCKET WITH
RANCH DRESSING, FRESH TOMATOES &
GREEN LEAF LETTUCE
FRESH CANTALOUPE
PITA BREAD
PM SNACK
FRESH ORANGE SLICES
SUNBUTTER & RAISINS
11
BREAKFAST
FRESH APPLE
BRAN CEREAL
LUNCH
NUTRITION EXPERIENCE
BAJA BEAN WRAP
(refried beans, shredded cheese & chunky salsa)
JICAMA WITH LIME JUICE
FRESH KIWI
WHOLE WHEAT TORTILLA
PM SNACK
BUG BITES CINNAMON GRAHAM CRACKERS
1% LOW-FAT MILK
12
BREAKFAST
FRESH ORANGE
CRISPIX CEREAL
LUNCH
*GROUND BEEF & SPANISH RICE WITH
VEGETABLES
(ground beef, brown rice & vegetables)
MANGO CHUNKS
PM SNACK
HOMEMADE PICO DE GALLO
CORN TORTILLA CHIPS
1% LOW-FAT MILK
13
BREAKFAST
PINEAPPLE CHUNKS
CINNAMON RAISIN BAGEL
LOW-FAT CREAM CHEESE
LUNCH
BARBECUED CHICKEN DRUMSTICK
WHOLE WHEAT PENNE PASTA VEGETABLE SALAD
(mixed vegetable & broccoli)
FRESH APPLE
PM SNACK
HARD BOILED EGG
FRESH ORANGE
14 BREAKFAST
FRESH BANANA
OLD FASHION ROLLED OATS WITH CINNAMON,
VANILLA & RAISINS
LUNCH
PIZZA BURGER
SHREDDED CHEESE
ROMAINE, TOMATOES & CUCUMBER SALAD
FRESH ORANGE
SPROUTED HAMBURGER BUN
PM SNACK
BLUEBERRY MUFFIN SQUARES
1% LOW-FAT MILK
15
BREAKFAST
FRESH KIWI
CORN CHEX CEREAL
LUNCH
NUTRITION EXPERIENCE
TUNA SALAD SANDWICH
RAINBOW COLESLAW
FRESH STRAWBERRIES
WHOLE WHEAT BREAD
PM SNACK
WHOLE WHEAT CRACKERS
SUNBUTTER
18
BREAKFAST
FRESH ORANGE
RICE CHEX CEREAL
LUNCH
*VEGETARIAN COWBOY MACARONI
(cheddar, mozzarella cheese, kidney beans,
corn, tomatoes, & whole wheat macaroni)
FRESH STRAWBERRIES
PM SNACK
GRAHAM CRACKERS
1% LOW-FAT MILK
19
BREAKFAST
FRESH APPLE
BRAN CEREAL
LUNCH
*TURKEY & BLACK BEAN CHILI
MANGO CHUNKS
MEXICALI CORNBREAD
PM SNACK
COTTAGE CHEESE
PINEAPPLE TIBITS
20
BREAKFAST
FRESH BANANA
CREAM OF RICE CEREAL WITH BROWN SUGAR &
BLUEBERRIES
LUNCH
CURRY CHICKEN SALAD
MARINATED CUCUMBERS & TOMATOES
FRESH CANTALOUPE
PITA POCKET BREAD
PM SNACK
NUTRITION EXPERIENCE
ROLLER SANDWICH
SUNBUTTER & RAISINS
WHOLE WHEAT TORTILLA
21
BREAKFAST
APPLESAUCE
ZUCCHINI BREAD SQUARE
LUNCH
BEEF SPAGHETTI CASSEROLE
SHREDDED KALE GREEN SALAD WITH
RED CABBAGE & CARROTS
FRESH ORANGE WEDGES
PM SNACK
NUTRITION EXPERIENCE
SPIDER SNACKS
CREAM CHEESE, CRACKERS, RAISINS, & PRETZELS
1% LOW-FAT MILK
22
BREAKFAST
FRESH STRAWBERRIES
CORNFLAKE CEREAL
LUNCH
NUTRITION EXPERIENCE
HAWAIIAN CHICKEN WRAP
(broccoli, carrots, pineapple, & spinach)
MANGO CHUNKS
WHOLE WHEAT TORTILLA
PM SNACK
FRESH APPLE
CHEDDAR CHEESE CUBES
25
26
BREAKFAST
FRESH ORANGE
CHEERIOS
LUNCH
LENTILS OF THE SOUTHWEST
CHEESE SANDWICH
BABY CARROTS
FRESH STRAWBERRIES
PM SNACK
ANIMAL CRACKERS
1% LOW-FAT MILK
27
BREAKFAST
FRESH APPLE
CORN CHEX CEREAL
LUNCH
*GARDEN VEGETABLE LO MEIN & CHICKEN
(diced chicken, broccoli, carrots, green peas, &
bell peppers with whole wheat spaghetti)
FRESH WATERMELON
PM SNACK
CARROT-PINEAPPLE BREAD
1% LOW-FAT MILK
28
BREAKFAST
FRESH BANANA
ROLLED OATS
LUNCH
SLOPPY JOE
CORN NIBLETS
FRESH KIWI
SPROUTED HAMBURGER BUN
PM SNACK
LET’S GO FISHING MIX
(crispix cereal, goldfish crackers, cheese crackers, &
pretzels)
1% LOW-FAT MILK
29
BREAKFAST
FRESH STRAWBERRIES
RAISIN BREAD & SUNBUTTER
LUNCH
NUTRITION EXPERIENCE
PIZZA-IN A-POCKET
SLICED TURKEY HAM & MOZZARELLA CHEESE
SPRING SALAD MIX WITH ITALIAN DRESSING
FRESH ORANGE SLICES
PITA POCKET BREAD
PM SNACK
EARLY CLOSURE
CSB 2015 Self-Assessment Report Page 1
2015 Self-Assessment Report
Contra Costa County EHSD Community Services Bureau
May 4-8, 2015
Overview
The Self-Assessment was conducted from May 4ththrough May 8th by a team of 30 members, which included
grantee and delegate staff, board members, community partners and parents. Two administrative offices,
one home base group and seventeen classrooms were monitored. There were no areas of non-compliance
identified. Since the Community Services Bureau recently received extensive federal review events on
Environmental Health and Safety and Fiscal and ERSEA (Eligibility, Recruitment, Selection, Enrollment and
Attendance) this program year, these areas of were not included in the Self-Assessment. A federal review
event in CLASS was also conducted in February; therefore a small sample was conducted during his year’s
Self-Assessment.
Instruments
Two instruments were used to review the program:
FY2014 Office of Head Start Monitoring Protocol, selected sections:
Program Governance
Management Systems
Family & Community Engagement
Child Development & Education
The Classroom Assessment Scoring System (CLASS™) Tool
Results
The Office of Head Start Monitoring Protocols:
Strengths:
Strengths noted during the self-assessment:
Very strong systems and documentation around monitoring activities, program planning, record-
keeping and reporting and communication;
A cross section of staff was utilized to provide an opportunity for new learning and enhanced cross
training experiences;
When there is a vacancy, substitutes or temporary clerks are brought in depending on the needed
service area so that services to children and families are not negatively impacted;
There are strong policies in place that inform staff of the expected standards of conduct in a Head
Start work environment;
CSB 2015 Self-Assessment Report Page 2
Parents interviewed are happy with both the Delegate and Grantee programs regarding support and
resources that are provided by the teachers and family services staff;
There is an established Governing Body that is well connected and informed; The comprehensive
services approach, which includes health history, family history and other key data helps evaluators,
educators and managers individualize their services to a child’s specific needs. The overall
collaborative spirit at the centers facilitates easy interactions between the managers, teachers, staff
and others to coordinate services to the families; and staff seems enthusiastic, able and committed.
The Classroom Assessment Scoring System (CLASS™):
CLASS™ is an observational monitoring tool that assesses classroom quality and primarily focuses on the
interaction between the teacher and the students and what teachers do to boost children’s learning. CLASS™
assesses three domains of classroom interactions and scores them on a scale of one through seven; one
being the lowest and seven being the highest. The domains are broken down as Emotional Support,
Classroom Organization, and Instructional Support. Sixteen of CSB’s directly operated, partner and delegate
agency classrooms were assessed using this instrument. Figure 1 below indicates Emotional Support scoring
highest and Instructional Support scoring the lowest. However, the program exceeded both the 2014 Federal
Average Threshold and the lowest 10% Designation Renewal (DRS) trigger in all three CLASS Domains. CSB
provides training and support to teaching staff on strategies to improve scores in the three domains.
Figure 1: CLASS Results from Sixteen Classrooms
Recommendations
It was recommended that all classrooms have a laminated copy of the School Readiness goals in addition to
the program goals and objectives already posted. This recommendation will ensure that teaching staff are
able to clearly articulate the adopted School Readiness goals and can refer to them easily.
Education staff will ensure these goals are posted and that teachers can clearly articulate the goals, action
plan, and the strategies to achieve them. 6.225.853.485.725.362.204320
1
2
3
4
5
6
7
EMOTIONAL
SUPPORT
CLASSROOM
ORGANIZATION
INSTRUCTIONAL
SUPPORT
CSB/FBHS/Partner
Agencies
Federal DRS Trigger
(lowest 10%)
Federal Average
Threshold