HomeMy WebLinkAboutMINUTES - 07072015 - C.164RECOMMENDATION(S):
ADOPT Resolution No. 2015/162, Warrant Request Purchasing Procedure, to update the Warrant Request Procedure
to expand the limit to which departments may make purchases of commodities with a pay warrant from $500 to
$1,000.
DIRECT the Purchasing Agent to re-evaluate the new threshold limit in one year and return to the Board with
modifications, if warranted.
FISCAL IMPACT:
There are no additional costs associated with this request. The Warrant Request Purchasing Process saves processing
costs incurred by Central Purchasing and operating departments by allowing departments to make small dollar
purchases directly, without using the traditional requisition process through the Purchasing Agent. Increasing the
warrant request threshold merely permits additional transactions to be purchased at a department's discretion with a
pay warrant rather than at the Purchasing Agent's discretion with a requisition and purchase order.
BACKGROUND:
The Warrant Request Purchasing Procedure has been amended four times since its original adoption in 1993. A new
Resolution to adopt the revised "Warrant Request Purchasing Procedure" is recommended to amend and supersede
these previous amendments.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 07/07/2015 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I
Supervisor
Candace Andersen, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
ABSENT:Federal D. Glover, District V
Supervisor
Contact: Julie Enea, 925-335-1077
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: July 7, 2015
David Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc: Public Works Department, County Auditor-Controller, County Counsel, County Administrator
C.164
To:Board of Supervisors
From:David Twa, County Administrator
Date:July 7, 2015
Contra
Costa
County
Subject:ADOPTION OF RESOLUTION 2015/162, AMENDING THE WARRANT REQUEST PURCHASING
PROCEDURE
BACKGROUND: (CONT'D)
The purpose of this amendment is to expand expand the limit to which departments may make purchases of
commodities with a pay warrant from $500 to $1,000, with a re-evaluation of the new threshold limit in one year.
The limit has not been increased since November 7, 1995, Resolution No. 95/526.
An increase in the warrant request limit will allow departments to make additional low-dollar purchases, and also
procure certain one-time services that are not allowed on the procurement card or would otherwise require a
purchase order or contract. The warrant request procedure allows departments to direct payment for services and
commodities at their own discretion. Increasing the dollar limit of the warrant request should increase the
efficiency of the County by reducing the time and paper work related to low dollar transactions. In addition,
increasing the limit may also reduce the number of procurement card violations, which generally involve the
purchase of food, services, bridge tolls, and recurring charges, some of which can be processed with a pay warrant.
CONSEQUENCE OF NEGATIVE ACTION:
Should the Board elect not to approve the recommendation, departments will not be able to use Warrant Requests
for purchases that exceed $500.
ATTACHMENTS
Resolution No. 2015/162