HomeMy WebLinkAboutMINUTES - 06162015 - C.67RECOMMENDATION(S):
APPROVE and AUTHORIZE the County Clerk-Recorder, or designee, to execute a contract with AtPac, Inc., in an
amount not to exceed $524,264 for the Clerk-Recorder Imaging and Information System (CRiis), system upgrades,
maintenance/support and related professional services for the period July 1, 2015 through June 30, 2017, and to
execute up to two optional two-year renewals with the same conditions and at the same cost as the initial two-year
contract.
FISCAL IMPACT:
There is no fiscal impact to the County General Fund for this contract. The contract will be funded by the dedicated
Recorder Modernization Trust Fund (2451), the Recorder Redaction Trust Fund (2453) and the Recorder E-recording
Trust Fund (2454). The cost of the initial two-year contract term will not exceed $524,264.
BACKGROUND:
The Clerk-Recorder Division employs technology and software to maximize efficiencies, improve operations, and
enhance customer service. AtPac, Inc., provides the office a custom software system that provides the basis of the
day-to-day operations of the Clerk-Recorder Division. The automated system allows the division to provide the core
functions of recording documents, providing certified copies of records, issuing marriage licenses, imaging and
indexing records for permanent preservation/archive, maintaining multiple database systems for redundancy and
back-up and several other vital functions the division provides to the public. The Clerk-Recorder has been
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 06/16/2015 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I
Supervisor
Candace Andersen, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
ABSENT:Federal D. Glover, District V
Supervisor
Contact: Barbara Dunmore, 5-7919
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: June 16, 2015
David Twa, County Administrator and Clerk of the Board of Supervisors
By: Chris Heck, Deputy
cc:
C. 67
To:Board of Supervisors
From:Joseph E. Canciamilla, Clerk-Recorder
Date:June 16, 2015
Contra
Costa
County
Subject:AtPac Contract
BACKGROUND: (CONT'D)
extremely satisfied with AtPac's system and services. After a survey of eleven (11) vendors and seven (7) site visits
to counties using other vendor's systems in California, AtPac's system continues to offer the functions that best meet
the division's needs and the customers it serves.
CONSEQUENCE OF NEGATIVE ACTION:
Failure to approve a contract with AtPac will leave the Clerk-Recorder Division without the software and technology
to perform the Division's primary functions to the public and service agencies.
CHILDREN'S IMPACT STATEMENT:
Not applicable.