HomeMy WebLinkAboutMINUTES - 05122015 - HA D.6RECOMMENDATIONS
CONSIDER adopting Resolution No. 5189 certifying the results for the Section 8 Management Assessment Plan
(SEMAP), subject to HUD confirmatory review, for the Housing Authority of the County of Contra Costa (HACCC)
for the period from April 1, 2014 to March 31, 2015.
BACKGROUND
HUD utilizes SEMAP to evaluate a public housing authority’s (PHA) management of the HCV program. SEMAP
scores are based on a combination of electronic data reported to HUD at regular intervals by PHAs and self-reported
scores based on internal audits conducted by PHA staff. PHAs use HUD’s SEMAP Certification form to submit their
scores. HACCC’s completed form for FYE 2015 is attached. The SEMAP rating consists of fourteen separate
performance indicators. Scores for Indicators 1-8 on the attached SEMAP Certification form are based upon
HACCC’s internal review and an external review conducted by a consultant. Scores for Indicators 9-14 on the
attached SEMAP Certification form are based on HUD’s automatic scoring of these Indicators. Based on staff's
certification, HACCC’s HCV program is entitled to receive 110 out of 140 possible points, which will result in a
SEMAP score of 79%. The rating becomes official after HUD reviews and approves the submission. If HUD
maintains this score, HACCC will once again qualify as a “Standard Performer” under HUD’s SEMAP program.
Action of Board On: 05/12/2015 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF COMMISSIONERS
AYE:John Gioia, Commissioner
Candace Andersen,
Commissioner
Mary N. Piepho,
Commissioner
Karen Mitchoff,
Commissioner
Fay Nathaniel, Commissioner
Jannel George-Oden,
Commissioner
ABSENT:Federal D. Glover,
Commissioner
Contact: 925-957-8028
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: May 12, 2015
Joseph Villarreal, Executive Director
By: Chris Heck, Deputy
cc:
D.6
To:Contra Costa County Housing Authority Board of Commissioners
From:Joseph Villarreal, Housing Authority
Date:May 12, 2015
Contra
Costa
County
Subject:Certification for the U.S. Department of Housing and Urban Development (HUD) Section 8 Management Assessment
Plan (SEMAP) for Fiscal Year Ending M
BACKGROUND (CONT'D)
>
HACCC achieved a favorable score in 12 of the 14 SEMAP Indicators. Specifically, HACCC scored points in the
following Indicators:
Selection From the Waiting List
Determination of Rent Reasonableness
Maintaining Current Utility Allowance Schedules
Conducting Quality Control Inspections
Housing Quality Standards Enforcement
Expanding Housing Opportunities
Maintaining Current Payment Standards
Conducting Annual Income Reexaminations
Correctly Calculating Tenant Rent
Conducting Pre-Contract Housing Quality Standards (HQS) Inspections
Annual HQS Inspections
Lease-Up/Utilization Rate
While HACCC would be eligible for points for Indicator 14 Family Self Sufficiency Enrollment & Escrow
Account Balances, due to the fact HACCC has graduated more participants than the minimum program size
required, it is no longer rated for SEMAP purposes.
The Deconcentration bonus is awarded to housing authorities that have metropolitan jurisdictions and can
demonstrate that families with children either live-in currently, or are moving to, low-poverty census tracts. To
receive the bonus for in-place families, a housing authority must demonstrate that half or more of all HCV
families with children reside in low poverty (<10%) census tracts. Unfortunately, HACCC cannot claim these
bonus points for FY 2014-2015 as it has in the past.
HACCC did not score any points in 1 of the 14 Indicators. Specifically, HACCC did not score points in the
following Indicators:
Determination of Adjusted Income
Determination of Adjusted Income measures performance on income verifications and if the verified information
is used to properly calculate family income. Scoring for this Indicator has improved as staff training has
continued, new policies and procedures have been implemented and missing file information has been restored.
Scoring will continue to improve in the current fiscal year as these processes continue. HACCC will continue to
utilize external quality control to help identify and improve remaining weaknesses in staff's performance on this
Indicator.
FISCAL IMPACT
HUD provides over $80 million annually for the Housing Choice Voucher - Section 8 rental assistance program
serving low-income families in Contra Costa County. Approval of this SEMAP certification is a condition for
continued funding.
CONSEQUENCE OF NEGATIVE ACTION
Should the Board of Commissioners elect not to approve Resolution No. 5189, HACCC would be in jeopardy of
losing over $80 million in funding that provides rental assistance for low income families in Contra Costa County.
CLERK'S ADDENDUM
ATTACHMENTS
Resolution No. 5189
SEMAP Certification Form