HomeMy WebLinkAboutMINUTES - 04212015 - C.34RECOMMENDATION(S):
APPROVE and AUTHORIZE the Auditor-Controller to pay an amount not to exceed $586 to US Bank for the
purchase of food from the Corner Bakery Cafe in Pleasant Hill for a technical training event conducted on January
28, 2015 for staff from the Employment and Human Services Department that included technical training provided
by the University of California, Davis, as well as others.
FISCAL IMPACT:
$586: 45% Federal, 45% State, 10% County. The costs incurred are eligible for reimbursement under the grants
received by EHSD and will result in very limited County cost.
BACKGROUND:
The Employment and Human Services Department (EHSD) convened a meeting of its leadership management team
on January 28, 2015 for a full day of technical training. Since this training was a full day and included work during
the traditional lunch period, food and beverages were included in the day's activities.
The Department is seeking retroactive approval because the issue of providing food was not
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 04/21/2015 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I
Supervisor
Candace Andersen, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
ABSENT:Federal D. Glover, District V
Supervisor
Contact: Elaine Burres, 313-1717
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: April 21, 2015
David Twa, County Administrator and Clerk of the Board of Supervisors
By: Chris Heck, Deputy
cc:
C. 34
To:Board of Supervisors
From:Kathy Gallagher, Employment & Human Services Director
Date:April 21, 2015
Contra
Costa
County
Subject:Technical Training Event Costs
BACKGROUND: (CONT'D)
anticipated in advance and, as the training was arranged, the use of the Procurement card was deemed to be the most
expedient way of ensuring this training was successful. Lunches were purchased from the Corner Bakery Cafe on
Pleasant Hill. The employee in charge of making arrangements did not realize that the County Procurement Card may
not be used for the purchase of food or beverages. The Department is in the process of developing a policy and will
ensure that any future events such as this one will comply with applicable requirements for both the use of the
Procurement Card and the purchase of food and beverages. The bill for this event totaled $585.90.
The training provided was presented by staff from University of California, Davis, as well as County and EHSD staff
to cover specific technical topics. Approximately 65 EHSD staff, including managers and others attended. The
meeting was required training.
CONSEQUENCE OF NEGATIVE ACTION:
Not applicable.
CHILDREN'S IMPACT STATEMENT:
Not applicable.