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HomeMy WebLinkAboutMINUTES - 04142015 - C.51RECOMMENDATION(S): (1) APPROVE the design, plans, and specifications for the above project. (2) DETERMINE that the bid submitted by Valentine Corporation (“Valentine”) complied with the requirements of the County’s Outreach Program for this project, as provided in the project specifications, and FURTHER DETERMINE that Valentine submitted the lowest responsive and responsible bid for this project. (3) AWARD the construction contract for the above project to Valentine in the amount of $469,369 and DIRECT that the Public Works Director, or designee, prepare the contract. (4) DIRECT that Valentine shall submit two good and sufficient security bonds (performance and payment bonds) in the amount of $469,369 each. (5) ORDER that, after the contractor has signed the contract and returned it, together with the bonds, evidence of insurance, and other required documents, and the Public Works Director has reviewed and found them to be sufficient, the Public Works Director, or designee, is authorized to sign the contract for this Board. (6) ORDER that, in accordance with the project specifications and/or upon signature of the contract by the Public Works Director, or designee, any bid bonds posted by the bidders are to be exonerated and any checks or cash submitted for security shall be returned. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 04/14/2015 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:Federal D. Glover, District V Supervisor Contact: Ramesh Kanzaria, (925) 313-2000 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: April 14, 2015 David Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: PW Accounting, PW CPM Division Manager, PW CPM Clerical, Auditor's Office, County Counsel's Office, County Administrator's Office, County Administrator's Office C. 51 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:April 14, 2015 Contra Costa County Subject:AWARD Construction Contract for the North Richmond Pump Station Diversion Project (WJ7246) RECOMMENDATION(S): (CONT'D) (7) AUTHORIZE the Public Works Director, or designee, to sign any escrow agreements prepared for this project to permit the direct payment of retentions into escrow or the substitution of securities for moneys withheld by the County to ensure performance under the contract, pursuant to Public Contract Code Section 22300. (8) AUTHORIZE the Public Works Director, or designee, to order changes or additions to the work pursuant to Public Contract Code Section 20142. (9) DELEGATE, pursuant to Public Contract Code Section 4114, to the Public Works Director, or designee, the Board’s functions under Public Contract Code Sections 4107 and 4110. (10) DECLARE that, should the award of the contract to Valentine be invalidated for any reason, the Board would not in any event have awarded the contract to any other bidder, but instead would have exercised its discretion to reject all of the bids received. Nothing in this Board Order shall prevent the Board from re-awarding the contract to another bidder in cases where the successful bidder establishes a mistake, refuses to sign the contract, or fails to furnish required bonds or insurance (see Public Contract Code Sections 5100-5107). FISCAL IMPACT: Funding for this project is provided by 63% Environmental Protection Agency grant funds and 37% Stormwater Utility Area 17 Assessments. BACKGROUND: The purpose of the project is to participate in a pilot project to divert storm water to a sanitary district treatment plant to determine the feasibility of treating storm water at a wastewater treatment plant before it is discharged into a receiving water body. The project will divert storm water from the existing North Richmond Pump Station to a West County Wastewater District sewer main on Gertrude Avenue. The diversion will be conducted on a temporary basis. Inside the existing pump station, two new pumps will be installed (currently estimated at 250 gallons/minute capacity) into the wet well of the existing pump station, automated level sensors will be installed to operate the new pumps, and a new circuit breaker and control panel will be installed. Installation of the new pumps will also help rehabilitate the pump station which is in need of repair. Plans and specifications for the project have been prepared for the Public Works Department by LCA Architects and filed with the Clerk of the Board by the Public Works Director. Bids were received and opened by the Public Works Department on March 10, 2015, and the bid results are as follows: BIDDER BASE BID Valentine Corporation, San Rafael $469,369 Fort Bragg Electric, Fort Bragg $474,850 Bamer Construction Co., Castro Valley $539,000 All three bids received were above the Architect's Estimate of $345,000. Staff has evaluated the low bid submitted by Valentine and their good faith effort documentation. Staff has determined that Valentine's bid is responsive and their good faith effort documentation is in compliance with the County's Outreach Program. The Public Works Director recommends the Board award the construction contract for this project to Valentine, the lowest responsible and responsive bidder, in the amount of $469,369. The general prevailing rates of wages, which shall be the minimum rates paid on this project, are on file with the Clerk of the Board, and copies are available to any party upon request. CONSEQUENCE OF NEGATIVE ACTION: If the project is not approved, the County and Cities in the County will not meet the requirements of their stormwater If the project is not approved, the County and Cities in the County will not meet the requirements of their stormwater permit issued by the Regional Water Quality Control Board. In addition, the existing pump station will continue to deteriorate and will ultimately be unable to protect the community from flooding. CHILDREN'S IMPACT STATEMENT: Not applicable.