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Home My WebLink About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amilla Rand, M.S. Director 1470 Civic Court, Suite 200 Concord, CA 94520 Tel 925 681 6300 Fax 925 313 8301 www.cccounty.us/ehsd To: David Twa, Contra Costa County Administrator From: Kathy Gallagher, EHSD Director Subject: Monthly Report Date: March 2015 I. Good News Update/Accomplishments: The week of February 23rd concluded CSB’s Environmental Health and Safety Review by the Office of Head Start. Four federal reviewers visited all 87 CSB, Delegate and partner centers and reviewed documentation related to facility safety. There were a handful of minor issues that we were able to repair immediately, while the reviewers were on-site. One of the four reviewers commented that we had been around the country and seen lots of centers, but ours stood out as clean and organized and well designed. A huge kudos to staff who worked tirelessly to make CSB shine. CSB staff are now preparing for a second review, March 10-13. This CLASS (Classroom Assessment and Scoring System) review will focus on three domains of quality: emotional support, classroom organization and instructional support. A computer-generated random selection of up to 74 classrooms will be chosen for the 4 day review. On February 21st, Camilla Rand and Katharine Mason provided Policy Council parents a training on the Essentials of Facilitative Leadership. Participants learned how to maximize participation and teamwork in meetings. On February 7th, Community Services, led by Health Manager Debi Marsee, joined a nationwide effort to provide dental screenings and treatment to Head Start children. During “Give Kids a Smile Day”, 13 dentists throughout the county volunteered their time and nearly 700 CSB children were seen and treated. Any children requiring more treatment will be handled individually. CSB’s portion of the County’s Single Audit has concluded with no issues or concerns. Programs reviewed were LiHEAP, Stage II, Child Development Programs, and Head Start. Three new EOC members were approved by the group at the February meeting. II. Status Updates: a. Caseloads, workload (all programs) January 2015 Head Start enrollment: 100.2% January 2015 Early Head Start enrollment: 102.6% January 2015 Average Daily Attendance: 80.15% (primarily due to excused absences) Stage 2: 353 families and 577 children CAPP: 64 families and 92 children In total: 371 families and 669 children Incoming cases from Stage 1: 18 families and 21 children cc: Policy Council Chair Family & Human Services Committee Shirley Karrer, ACF LIHEAP: 198 households have been assisted Weatherization: 25 units b. Staffing: CSB continues to conduct interviews to permanently fill vacant positions across various line staff classifications. The Bureau hired two Intermediate Clerk – Project and one Associate Teacher. The Bureau continues to interview to fill vacant site supervisor, administrative analyst and teaching positions. c. Legal/lawsuits N/A d. Union Issues: A Skelly Conference was conducted with PEU Local 1 and CSB’s Site Supervisor Unit regarding proposed discipline served to a CSB Site Supervisor. The Bureau is working on finalizing the action. III. Hot Topics/Concerns/Issues: The annual Policy Council/ Board of Supervisors and Economic Opportunity Council joint training will be held April 16, 9-11. Guest speakers include Rick Mokler from California HS Association. Invitations will be sent soon. The Community Outreach Committee is planning three community public hearing events to inform the 2016 Community Assessment and Community Action Plan. Events are planned to be held in west, central and east counties. Locations and times will follow. CSB received word from the Community Services Department that the LiHEAP/ Weatherization audit will take place the week of April 13-17, 2014. IV. Emerging Issues/New Challenges: N/A 1 2345 DESCRIPTION Total % YTD Actual Budget Remaining YTD a. PERSONNEL 613,838$ 3,421,851$ 2,808,013$18% b. FRINGE BENEFITS 417,486 2,195,459 1,777,973 19% c. TRAVEL - 1,600 1,600 0% d. EQUIPMENT - - - 0% e. SUPPLIES 17,256 226,000 208,744 8% f. CONTRACTUAL 459,069 6,385,047 5,925,978 7% g. CONSTRUCTION - - - 0% h. OTHER 169,948 1,731,283 1,561,335 10% I. TOTAL DIRECT CHARGES 1,677,597$ 13,961,240$ 12,283,643$ 12% j. INDIRECT COSTS 81,982 718,589 636,607 11% k. TOTAL-ALL BUDGET CATEGORIES 1,759,579$ 14,679,829$ 12,920,250$12% In-Kind (Non-Federal Share) 150,037$ 3,669,957$ 3,519,920$4% CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU 2014 HEAD START PROGRAM February 2014 Expenditures 1234567 Actual Actual Total YTD Total Remaining % Jan-14 Feb-14 Actual Budget Budget YTD a. PERSONNEL (Object class 6a)284,579 329,259 613,838 3,421,851 2,808,013 18% b. FRINGE (Object Class 6b)187,474 230,013 417,486 2,195,459 1,777,973 19% c. TRAVEL (Object Class 6c)- - - 1,600 1,600 0% e. SUPPLIES (Object Class 6e) 1. Office Supplies 1,432 2,772 4,204 50,000 45,796 8% 2. Child and Family Services Supplies (Includesclassroom Supplies)- 798 798 26,500 25,702 3% 3. Food Services/Nutrition Supplies - - - 30,200 30,200 0% 4. Other Supplies - - - - - Computer Supplies, Software Upgrades, Computer Replacement - 9,308 9,308 90,000 80,692 10% Health/Safety Supplies 232 292 524 6,000 5,476 9% Mental helath/Diasabilities Supplies - 355 355 5,000 4,645 7% Miscellaneous Supplies 1,295 608 1,904 12,000 10,096 16% Emergency Supplies - - - 2,500 2,500 0% Household Supplies - 165 165 3,800 3,635 4% TOTAL SUPPLIES (6e)2,959 14,297 17,256 226,000 208,744 8% f. CONTRACTUAL (Object Class 6f)- 1. Adm Svcs (e.g., Legal, Accounting, Temporary Contracts)- - - - - 2. Health/Disabilities Services - - - - - Estimated Medical Revenue from Medi-Cal (Org 1432 - credit)- - - (230,000) (230,000) 0% Health Consultant 3,674 3,674 7,347 32,001 24,654 23% 5. Training & Technical Assistance - PA11 3,450 - 3,450 4,000 550 86% 7. Delegate Agency Costs - - - - - First Baptist Church Head Start PA22 - - - 1,911,766 1,911,766 0% First Baptist Church Head Start PA20 - - - 8,000 8,000 8. Other Contracts - Antioch Partnership - 10,800 10,800 129,600 118,800 8% FB-Fairgrounds Partnership - 5,772 5,772 68,812 63,040 8% FB-E. Leland/Mercy Housing Partnership - 4,500 4,500 54,000 49,500 8% Martinez ECC (18 HS slots x $225/mo x 12/mo)9,000 - 9,000 108,000 99,000 8% Richmond Foundation (78 HS slots x $15.27/day x 215/days) - 11,605 11,605 128,268 116,663 9% YMCA of the East Bay (20 HS slots x $225/mo x 12/mo) - 4,500 4,500 54,000 49,500 8% Child Outcome Planning and Administration (COPA/Nulinx)- 4,228 4,228 10,100 5,872 42% Enhancement/wrap-around HS slots with State CD Program - 383,691 383,691 3,931,000 3,547,309 10% f. CONTRACTUAL (Object Class 6f)16,124 442,945 459,069 6,385,047 5,925,978 7% h. OTHER (Object Class 6h)- 2. Bldg Occupancy Costs/Rents & Leases 2,490 33,214 35,704 594,000 558,296 6% (Rents & Leases/Other Income)- (81) (81) - 81 4. Utilities, Telephone 5,022 20,426 25,448 220,800 195,352 12% 5. Building and Child Liability Insurance - 3,293 3,293 14,500 11,207 23% 6. Bldg. Maintenance/Repair and Other Occupancy 179 1,640 1,819 92,600 90,781 2% 7. Incidental Alterations/Renovations - - - - - 8. Local Travel (55.5 cents per mile effective 1/1/2012)822 1,794 2,616 46,332 43,716 6% 9. Nutrition Services - - - - - Child Nutrition Costs - 44,547 44,547 557,300 512,753 8% (CCFP & USDA Reimbursements)- (57,391) (57,391) (256,400) (199,009) 22% 13. Parent Services - - - - - Parent Conference Registration - PA11 - 1,099 1,099 11,366 10,267 10% Parent Resources (Parenting Books, Videos, etc.) - PA11 - - - - - PC Orientation, Trainings, Materials & Translation - PA11 - 4,704 4,704 7,000 2,296 67% Policy Council Activities - - - 2,100 2,100 0% Parent Activities (Sites, PC, BOS luncheon) & Appreciation - 233 233 2,500 2,267 9% Child Care/Mileage Reimbursement - 1,009 1,009 10,100 9,091 10% 14. Accounting & Legal Services - - - - - 0% Auditor Controllers - - - 5,635 5,635 0% Data Processing/Other Services & Supplies - 1,697 1,697 15,000 13,303 11% 15. Publications/Advertising/Printing - - - - - Outreach/Printing - - - 1,000 1,000 0% Recruitment Advertising (Newspaper, Brochures)- - - 5,500 5,500 0% 16. Training or Staff Development - - - - - Agency Memberships (WIPFLI, Meeting Fees, NHSA, NAEYC, etc.)- - - 40,175 40,175 0% Staff Trainings/Dev. Conf. Registrations/Memberships - PA11 392 5,634 6,027 19,956 13,929 30% 17. Other - - - - - Site Security Guards - 3,660 3,660 28,000 24,340 13% Field Trips - - - 1,000 1,000 0% Vehicle Operating/Maintenance & Repair - 3,071 3,071 55,400 52,329 6% Equipment Maintenance Repair & Rental 1,900 1,657 3,556 50,000 46,444 7% Dept. of Health and Human Services-data Base (CORD)- 839 839 9,800 8,961 Other Operating Expenses (Facs Admin/Other admin)- 72,863 72,863 100,000 27,137 73% h. OTHER (6h)10,805 159,142 169,948 1,731,283 1,561,335 10% I. TOTAL DIRECT CHARGES (6a-6h)501,941 1,175,656 1,677,597 13,961,240 12,283,643 12% j. INDIRECT COSTS - 81,982 81,982 718,589 636,607 11% k. TOTALS (ALL BUDGET CATEGORIES)501,941 1,257,638 1,759,579 14,679,829 12,920,250 12% Non-Federal match (In-Kind)- 150,037 150,037 3,669,957 3,519,920 4% Total Federal and Non-Federal Budget 501,941 1,407,675 1,909,616 18,349,786 16,440,170 10% CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU 2014 HEAD START PROGRAM February 2014 Expenditures 12345 DESCRIPTION Total Remaining % YTD Actual Budget Budget YTD a. PERSONNEL 40,238$ 491,300$ 451,062$8% b. FRINGE BENEFITS 26,640 346,617 319,977 8% c. TRAVEL - - - 0% d. EQUIPMENT - 0% e. SUPPLIES 1 34,000 33,999 0% f. CONTRACTUAL 8,574 2,366,101 2,357,527 0% g. CONSTRUCTION - 0% h. OTHER 940 104,117 103,177 1% I. TOTAL DIRECT CHARGES 76,393$ 3,342,135$ 3,265,742$2% j. INDIRECT COSTS - 101,699 101,699 0% k. TOTAL-ALL BUDGET CATEGORIES 76,393$ 3,443,834$ 3,367,441$2% In-Kind (Non-Federal Share)-$ 860,958$ 860,958$0% CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU 2015 EARLY HEAD START PROGRAM January 2015 Expenditures 1 23456 Actual Total YTD Total Remaining % Jan-15 Actual Budget Budget YTD Expenditures a. Salaries & Wages (Object Class 6a) Permanent 1011 36,104 36,104 430,755 394,651 8% Temporary 1013 4,134 4,134 60,545 56,411 7% a. PERSONNEL (Object class 6a)40,238 40,238 491,300 451,062 8% b. FRINGE BENEFITS (Object Class 6b) Fringe Benefits 26,640 26,640 346,617 319,977 8% b. FRINGE (Object Class 6b)26,640 26,640 346,617 319,977 8% c. TRAVEL (Object Class 6c)- - - - 0% e. SUPPLIES (Object Class 6e) 1. Office Supplies 1 1 4,400 4,399 0% 2. Child and Family Serv. Supplies/classroom Supplies - - 4,900 4,900 0% 4. Other Supplies - Computer Supplies, Software Upgrades, Comp Replacemnt - - 23,000 23,000 0% Health/Safety Supplies - - - - 0% Mental helath/Diasabilities Supplies - - 100 100 0% Miscellaneous Supplies - - 1,400 1,400 0% Emergency Supplies - - - - 0% Household Supplies - - 200 200 0% e. SUPPLIES (Object Class 6e)1 1 34,000 33,999 0% f. CONTRACTUAL (Object Class 6f) 1. Adm Svcs ( Legal, Accounting, Temporary Contracts)- - 4,500 4,500 0% Health Consultant 1,574 1,574 19,201 17,627 8% 5. Training & Technical Assistance - PA11 - - - - 0% 8. Other Contracts - FB-Fairgrounds Partnership - - 58,800 58,800 0% FB-E. Leland/Mercy Housing Partnership - - 67,200 67,200 0% Brighter Beginnings - - 244,800 244,800 0% Cameron School - - 96,000 96,000 0% Crossroads - - 58,800 58,800 0% Martinez ECC 7,000 7,000 77,000 70,000 9% Apiranet - - 100,800 100,800 0% Child Outcome Planning & Admini. (COPA/Nulinx)- - 1,500 1,500 0% Enhancement/wrap-around HS slots with State CD Prog.- - 1,637,500 1,637,500 0% f. CONTRACTUAL (Object Class 6f)8,574 8,574 2,366,101 2,357,527 0% h. OTHER (Object Class 6h) 2. Bldg Occupancy Costs/Rents & Leases - - 3,700 3,700 0% 4. Utilities, Telephone 6 6 2,700 2,694 0% 5. Building and Child Liability Insurance - - - - 6. Bldg. Maintenance/Repair and Other Occupancy - - 1,000 1,000 0% 8. Local Travel (55.5 cents per mile)259 259 3,600 3,341 7% 9. Nutrition Services - Child Nutrition Costs - - 400 400 0% (CCFP & USDA Reimbursements)- - - - 0% 13. Parent Services - Parent Conference Registration - PA11 - - - - 0% Parent Resources (Parenting Books, Videos, etc.) - PA11 - - - - 0% PC Orientation, Trainings, Materials & Translation - PA11 15 15 5,000 4,986 0% Policy Council Activities - - 900 900 0% Parent Activities (Sites, PC, BOS luncheon) & Appreciation - - - - 0% Child Care/Mileage Reimbursement 660 660 1,600 940 41% 14. Accounting & Legal Services - Auditor Controllers - - - - 0% Data Processing/Other Services & Supplies - - 1,700 1,700 0% 15. Publications/Advertising/Printing - Outreach/Printing - - - - 0% 16. Training or Staff Development - Agency Memberships (WIPFLI, Meeting Fees, NHSA, NAEY - - 2,800 2,800 0% Staff Trainings/Dev. Conf. Registrations/Memberships - PA1 - - 55,943 55,943 0% 17. Other - Site Security Guards - - 100 100 0% Vehicle Operating/Maintenance & Repair - - 10,000 10,000 0% Equipment Maintenance Repair & Rental - - 600 600 0% Dept. of Health and Human Services-data Base (CORD)- - - - 0% Other Operating Expenses (Facs Admin/Other admin)- - 5,500 5,500 0% County Indirect Cost (A-87) - - 8,574 8,574 0% h. OTHER (6h)940 940 104,117 103,177 1% I. TOTAL DIRECT CHARGES (6a-6h)76,393 76,393 3,342,135 3,265,742 2% j. INDIRECT COSTS - - 101,699 101,699 0% k. TOTALS - ALL BUDGET CATEGORIES 76,393 76,393 3,443,834 3,367,441 2% Non-Federal Match (In-Kind)- - 860,958 860,958 0% CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU 2015 EARLY HEAD START PROGRAM January 2015 Expenditures A - 3 Agency: Community Services Bureau Authorized Users C. Rand, Bureau Dir xxxx8798 Month: January 2015 K. Mason, Div Mgr xxxx7843 C. Johnson, AD xxxx0746 Credit Card:Visa/U.S. Bank J. Rowley, AD xxxx8855 P. Arrington, AD xxxx3838 R. Radeva, PSA III xxxx1899 S. Kim, Interim Div Mgr xxxx1907 J. Sanchez-Rosa, ASA III xxxx4980 K. Cooke, ASA III xxxx9105 Stat. Date Card Account # Amount Program 02/24/15 xxxx1907 977.64 Child Care Services Program Office Expense 02/24/15 xxxx1907 531.37 Indirect Admin Costs Office Expense 1,509.01 02/24/15 xxxx8798 (51.05) Child Care Services Program Books, Periodicals, Subscriptions 02/24/15 xxxx8798 10.00 Child Care Services Program Books, Periodicals, Subscriptions (41.05) 02/24/15 xxxx8855 117.18 Early Head Start T &TA Transportation and Travel 02/24/15 xxxx8855 13.02 Head Start T &TA Transportation and Travel 130.20 02/24/15 xxxx7843 182.56 Head Start T &TA Other Travel Employees 02/24/15 xxxx7843 45.64 Early Head Start T &TA Other Travel Employees 02/24/15 xxxx7843 173.60 Indirect Admin Costs Other Travel Employees 02/24/15 xxxx1907 501.40 CSBG Other Travel Employees 02/24/15 xxxx8798 140.20 Child Care Services Program Other Travel Employees 02/24/15 xxxx8855 9.00 Early Head Start T &TA Other Travel Employees 02/24/15 xxxx8855 1.00 Head Start T &TA Other Travel Employees 1,053.40 02/24/15 xxxx1907 225.00 CSBG Training and Registrations 02/24/15 xxxx8798 568.00 Child Care Services Program Training and Registrations 02/24/15 xxxx7843 45.00 Head Start T &TA Training and Registrations 02/24/15 xxxx7843 5.00 Early Head Start T &TA Training and Registrations 02/24/15 xxxx8798 (359.00) Child Care Services Program Training and Registrations 02/24/15 xxxx4980 100.00 HS Basic Grant Training and Registrations 584.00 02/24/15 xxxx0746 826.30 HS Basic Grant Educational Supplies and Courses 02/24/15 xxxx8855 1,164.23 HS Basic Grant Educational Supplies and Courses 02/24/15 xxxx8855 352.72 EHS Parent Services Educational Supplies and Courses 02/24/15 xxxx8855 172.28 Head Start T &TA Educational Supplies and Courses 02/24/15 xxxx0746 500.00 Head Start T &TA Educational Supplies and Courses 02/24/15 xxxx0746 147.19 Bayo Vista Site Costs Educational Supplies and Courses 3,162.72 SUMMARY CREDIT CARD EXPENDITURE Purpose/Description C:\DOCUME~1\DESTIN~1\LOCALS~1\Temp\BCL Technologies\easyPDF 7\@BCL@BC1CED81\@BCL@BC1CED81.xlsx A - 3 02/24/15 xxxx0746 2,681.07 HS Basic Grant Miscellaneous Services and Supplies 02/24/15 xxxx7843 225.00 HS Basic Grant Miscellaneous Services and Supplies 02/24/15 xxxx1899 739.00 Indirect Admin Costs Miscellaneous Services and Supplies 02/24/15 xxxx8855 705.54 HS Basic Grant Miscellaneous Services and Supplies 4,350.61 TOTAL 10,748.89 C:\DOCUME~1\DESTIN~1\LOCALS~1\Temp\BCL Technologies\easyPDF 7\@BCL@BC1CED81\@BCL@BC1CED81.xlsx 2015 Month covered January Approved sites operated this month 15 Number of days meals served this month 20 Average daily participation 796 Child Care Center Meals Served: Breakfast 11,817 Lunch 15,911 Supplements 11,806 Total Number of Meals Served 39,534 fldr/fn:2015 CAO Monthly Reports FY 2014-2015 EMPLOYMENT & HUMAN SERVICES DEPARTMENT COMMUNITY SERVICES BUREAU CHILD NUTRITION FOOD SERVICES CHILD and ADULT CARE FOOD PROGRAM MEALS SERVED CAO Monthly Report CSBG and Weatherization Programs Year-to-Date Expenditures As of January 31, 2015 1. 2014 LIHEAP WX Contract # 14B-5005 Term: Jan. 1, 2014 - Jan. 31, 2015 Amount: WX $ 921,106 Total Contract 921,106$ Expenditures (921,103) Balance 3$ Expended 100% 2. 2014 LIHEAP ECIP/EHA 16 Contract # 14B-5005 Term: Jan. 1, 2014 - Jan. 31, 2015 Amount: EHA 16 $ 915,417 Total Contract 915,417$ Expenditures (889,234) Balance 26,183$ Expended 97% 3. 2014 DEPARTMENT OF ENERGY (DOE WAP) Contract # 14C-1805 Term: Aug 1, 2014 - June 30, 2015 Amount: $ 128,758 Total Contract 128,758$ Expenditures (77,969) Balance 50,789$ Expended 61% 4. 2014 COMMUNITY SERVICES BLOCK GRANT (CSBG) Contract # 14F-3007 Term: Jan. 1, 2014 - December 31, 2014 Amount: $ 790,619 Total Contract 790,619$ Expenditures (790,619) Balance -$ Expended 100% fldr/fn:CAO Monthly Reports/WX YTD Exp-CAO Mo Rprt 1-2015 FEBRUARY 2015 – COMMUNITY SERVICES BUREAU PRESCHOOL MENU MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY 2 BREAKFAST FRESH APPLE CORN CHEX CEREAL LUNCH NUTRITION EXPERIENCE BEAN & CHEESE BURRITO DICED TOMATOES & CHOPPED ROMAINE FRESH KIWI SPROUTED WHEAT TORTILLA PM SNACK GRAHAM CRACKERS 1% LOW-FAT MILK 3 BREAKFAST FRESH BANANA RICE KRISPIES CEREAL LUNCH *GROUND BEEF & SPANISH RICE (ground beef, brown rice & vegetables) MANGO CHUNKS PM SNACK NUTRITION EXPERIENCE DEVILED EGG WHEAT CRACKERS 4 BREAKFAST NUTRITION EXPERIENCE FRESH PEAR SLICES RAISIN BREAD WITH SUNBUTTER LUNCH MAC & CHEESE WITH TURKEY HAM BROCCOLI SALAD FRESH APPLE SLICES PM SNACK COTTAGE CHEESE DIP CUCUMBERS & CARROTS 5 BREAKFAST NUTRITION EXPERIENCE FRESH KIWI SLICES SPROUTED WHEAT BAGEL LOW – FAT CREAM CHEESE LUNCH OVEN BAKED CHICKEN DRUMSTICKS COLLARD GREENS FRESH TANGERINE WHOLE WHEAT CORNBREAD PM SNACK CARROT RAISIN SALAD 1% LOW-FAT MILK 6 BREAKFAST FRESH BANANA CORNFLAKE CEREAL LUNCH *BEEFY VEGETABLE SOUP WITH VEGETABLES CHEDDAR CHEESE STICK FRESH PEAR SLICES WHEAT CRACKERS PM SNACK NUTRITION EXPERIENCE SUNBUTTER FRESH APPLE SLICES 9 BREAKFAST FRESH ORANGE RICE CHEX CEREAL LUNCH *LENTIL SOUP & SHREDDED CHEESE (Carrots, Potatoes, Celery) FRESH KIWI SPROUTED SOURDOUGH BREAD PM SNACK WHOLE WHEAT GOLDFISH CRACKERS 1% LOW-FAT MILK 10 BREAKFAST FRESH BANANA CORNFLAKE CEREAL LUNCH *BEEFY TOMATO & CORN BAKE WITH PENNE PASTA FRESH APPLE SLICES PM SNACK NUTRITION EXPERIENCE ANTS ON A LOG CELERY STICKS SUNBUTTER & RAISINS 1% LOW-FAT MILK 11 BREAKFAST FRESH PEAR WHOLE WHEAT CINNAMON TOAST LUNCH SESAME BEEF SESAME CABBAGE SLAW FRESH TANGERINE BROWN RICE PM SNACK MOZZARELLA STRING CHEESE WHEAT CRACKERS 12 BREAKFAST NUTRITION EXPERIENCE FRESH GOLDEN APPLE SLICES BREAKFAST BURRITO (eggs with cheese ) SPROUTED WHEAT TORTILLA LUNCH *CONFETTI SOUP (black eye peas, turkey ham, carrots, kale, celery, & parsley) FRESH ORANGE HOMEMADE CORNBREAD PM SNACK NUTRITION EXPERIENCE FRESH ZUCCHINI & TOMATOES LOW-FAT RANCH DRESSING 1% LOW-FAT MILK 13 BREAKFAST FRESH OR FROZEN STRAWBERRIES GRITS LUNCH *WHITE CHICKEN CHILI (diced chicken, white beans, tomatoes, cheese, & light sour cream) FRESH PEAR SPROUTED SOUR FRENCH BREAD PM SNACK HOMEMADE BREAD PUDDING WITH RAISINS 1% LOW-FAT MILK 16 17 BREAKFAST FRESH ORANGE BRAN CEREAL LUNCH BAJA BEAN WRAP (refried beans, shredded cheese & chunky salsa) JICMA WITH LIME JUICE FRESH APPLE CORN TORTILLA PM SNACK BUG BITES 1% LOW-FAT MILK 18 BREAKFAST NUTRITION EXPERIENCE PINEAPPLE CUBES SPROUTED WHEAT BAGEL LOW-FAT CREAM CHEESE LUNCH *CHILI CON CARNE SWEET & TANGY COLESLAW HOMEMADE MEXICALI CORNBREAD PM SNACK LET’S GO FISHING TRAIL MIX (crispix, pretzels, fish, & cheese crackers) 1% LOW-FAT MILK 19 BREAKFAST FRESH PEAR CINNAMON OATMEAL WITH RAISINS LUNCH SWEET & SOUR CHICKEN FRESH BROCCOLI WITH LOW-FAT RANCH DRESSING FRESH TANGERINE NOT FRIED RICE PM SNACK ANIMAL CRACKERS 1% LOW-FAT MILK 20 BREAKFAST NUTRITION EXPERIENCE SUNBUTTER & BANANA WRAP SPROUTED WHEAT TORTILLA LUNCH TOASTED CHEESE SANDWICH TOMATO ORZO SOUP APPLESAUCE SPROUTED WHOLE WHEAT BREAD PM SNACK HOMEMADE BLUEBERRY BREAD 1% LOW-FAT MILK 23 BREAKFAST FRESH APPLE KIX CEREAL LUNCH *MINESTRONE SOUP (cabbage, carrots & celery) CHEESE CUBES FRESH PEAR WHEAT CRACKERS PM SNACK NUTRITION EXPERIENCE PLAIN LOW-FAT YOGURT FRESH OR FROZEN STRAWBERRIES 24 BREAKFAST NUTRITION EXPERIENCE FRESH BANANA SPROUTED RAISIN BREAD WITH SUNBUTTER LUNCH SLICED TURKEY HAM BAKED SWEET POTATOES & APPLES FRESH KIWI SPROUTED WHOLE WHEAT BREAD PM SNACK PINEAPPLE TIBITS COTTAGE CHEESE 25 BREAKFAST FRESH PEAR CHEESE TOAST LUNCH *DAFA DUKA-NIGERIAN DISH (diced chicken, pinto beans, cabbage & diced tomatoes) FRESH TANGERINE BROWN RICE PM SNACK NUTRITION EXPERIENCE HUMMUS DIP BABY CARROTS & CUCUMBER STICKS 1% LOW-FAT MILK 26 BREAKFAST CINNAMON SPICED APPLESAUCE OVEN BAKED PANCAKE LUNCH *BROCCOLI, CAULIFLOWER & CHEESE SOUP FRESH APPLE HOMEMADE CORNBREAD PM SNACK COWBOY QUINOA SALAD (“KEEN-WAH”) 1% LOW-FAT MILK 27 BREAKFAST FRESH BANANA CORNFLAKE CEREAL LUNCH *CHICKEN VEGETABLE SOUP SUNBUTTER SANDWICH FRESH PEAR WHOLE WHEAT BREAD PM SNACK HOMEMADE BANANA BREAD 1% LOW-FAT MILK ALL BREAKFAST & LUNCH SERVED WITH 1% LOW-FAT MILK *Indicates vegetable included in main dish WATER IS OFFERED THROUGHOUT THE DAY Community Services Bureau Monitoring Report Summary January 2015 2014-2015 Ongoing Monitoring Report 1st Period Semi-Annual Summary Report (July-December)-Final January 2015 DDescription: Community Services Bureau implements a process of ongoing monitoring of its operations and services that includes: (1) using measures, tools, or procedures to implement the system of ongoing monitoring; (2) assigning staff and consultants to the ongoing monitoring of each service; (3) collecting, analyzing and reporting on the program’s progress towards its own goals for quality; and (4) following-up on and correcting any weaknesses identified through ongoing monitoring. This summary report reflects the compiled results of the monitoring conducted for the period of July 2014 through December 2014. Summary of Monitoring Activities: Monitoring was conducted for directly operated CSB centers, partner agency centers, and the Delegate Agency, First Baptist Head Start. This report highlights the monitoring results in the areas of Health and Safety, Comprehensive Services, Education, and Classroom Assessment Scoring System (CLASS) for preschool classrooms. Data sources utilized by the team included: child and family files, classroom observations, CLOUDS database reports, and parent and staff interviews. 1033 Child and Family Files Reviewed 23 classrooms sampled for Health and Safety 52 directly operated, partner and delegate agency infant, toddler, and preschool classroom environments observed 38 classrooms received CLASS Observations completed between November-December Community Services Bureau Monitoring Report Summary January 2015 2014-2015 Ongoing Monitoring Report 1st Period Semi-Annual Summary Report (July-December)-Final January 2015 HEALTH AND SAFETY Top Strengths: ¾ Adult/child ratios are in compliance for age of children served and program model. ¾ Food allergies are accommodated. ¾ Emergency drills are conducted monthly. Concerns: ¾ In 12 instances of 14 observations, outdoor gate latches were not present, free of sharp wires or hazardous edges, or in working order to prevent children exiting without adult knowledge. ¾ In 8 instances of 14, playground/breezeway areas were not free from safety issues or hazards/hazardous materials that can cause injury to adults or children. Corrective Actions: Corrective actions were taken and validated. NEED AND ELIGIBILITY Top 3 Strengths: ¾ Children meet eligibility criteria established by the funding sources. ¾ Verification of age is present and matches CLOUDS child data sheet. ¾ All fields in heading information and section I on the CD-9600 are completed and checked. Concerns: ¾ In 17% of files reviewed, eligible income snapshot in CLOUDS did not reflect income and family size at initial enrollment. In 13% of files reviewed, Admission Agreement was not complete and income eligibility was not current, correct, verified or matched CLOUDS database. Corrective Actions: Corrective actions were taken and validated. COMPREHENSIVE SERVICES Top 3 Strengths: ¾ Access to file form is used by all staff every time they access a file and child and family files are locked to ensure confidentiality and are organized in accordance with protocol. ¾ Emergency information is complete, with at least two current contracts, printed on blue paper and updated at least annually. Concerns: ¾ In 45% of the files reviewed, physical exam forms were not current and entered into database. 33% of errors occurred due to Health History with consents not being completed or in CLOUDS. Corrective Actions: Corrective actions were taken and validated. PRESCHOOL EDUCATION ENVIRONMENT Top 3 Strengths: ¾ Gross motor equipment, greeting/departing and staff-child interactions ¾ Health practices; furniture for care; play, and learning; furnishings for relaxation; meals/snacks; toileting/diapering. ¾ Supervision for gross motor activities, positive discipline, and group time. Community Services Bureau Monitoring Report Summary January 2015 2014-2015 Ongoing Monitoring Report 1st Period Semi-Annual Summary Report (July-December)-Final January 2015 Concerns: ¾ No scores fell below CSB threshold to require corrective actions. INFANT/TODDLER EDUCATION Top 3 Strengths: ¾ Free play; provisions for relaxation and comfort; room arrangement; greetings/departing ¾ Nap time; furniture for routine care and play; fine motor. Concerns: ¾ Lesson plans needed strengthening around individualization, posting the lesson plan, and following the lesson plan. ¾ Strengthening needed around safety practices for minor and major safety hazards on the playgrounds and in classrooms and supervision issues. Corrective Actions: Corrective action plans were developed and validated. CLASS Domain CSB Average Score Current DRS Threshold Based on lowest 10% of CLASS Scores of programs reviewed in 2014. Emotional Support 6.14 5.72 Classroom Organization 5.61 5.36 Instructional Support 3.22 2.20 CSB average scores exceed current Designation Renewal System threshold.