HomeMy WebLinkAboutMINUTES - 03312015 - C.122RECOMMENDATION(S):
APPROVE and AUTHORIZE the Director of Conservation and Development, or designee, to execute a contract
amendment with ECS Imaging, Inc., to extend the term through June 30, 2016, with no change to the existing
payment limit, to provide indexing of the electronic land use project and building permit files to enable Internet access
for the public.
FISCAL IMPACT:
No impact to the County General Fund. Land use and building permit fees will cover the costs for these specialized
electronic file indexing services.
BACKGROUND:
The Department of Conservation and Development (DCD) contracted with ECS Imaging, Inc., to reorganize and
index data, documents, and images of recent building permit files that had been scanned into electronic format. These
efforts enabled DCD to expedite the launching of our ePermits Center website and allow customers and the public to
research land use and building permit files over the Internet. DCD continues to have several years of older land use
and building permit files that must be both scanned and then indexed correctly to assure that searching the electronic
files results in accurate retrieval of data, documents and images by both staff and the public. ECS Imaging, Inc.,
additionally verifies data and images returned from scanning and performs a regular quality control review to
maintain the accuracy of indexing. DCD has consulted with AFSCME, Local 2700 regarding the use of ECS
Imaging, Inc., for these indexing services and has concurrence to extend these services through June 30, 2016.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 03/31/2015 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:Candace Andersen, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
ABSENT:John Gioia, District I
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Victoria Mejia 925-674-7726
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: March 31, 2015
David Twa, County Administrator and Clerk of the Board of Supervisors
By: Chris Heck, Deputy
cc:
C.122
To:Board of Supervisors
From:John Kopchik, Director, Conservation & Development Department
Date:March 31, 2015
Contra
Costa
County
Subject:AMEND Service Contract with ECS Imaging, Inc.
CONSEQUENCE OF NEGATIVE ACTION:
Should the Board elect not to approve the contract extension, then land use project and building permit information
will not be available via Internet thus requiring customers to come into our offices for background information they
may need. Additional staff time and costs will have to be devoted researching information.
CHILDREN'S IMPACT STATEMENT:
None.