HomeMy WebLinkAboutMINUTES - 03312015 - C.110RECOMMENDATION(S):
APPROVE and AUTHORIZE the Chief Information Officer, or designee, to terminate, effective April 1, 2015, the
contract with International Business Machines Corporation, which was approved by this Board on July 8th, 2014 in
an amount not to exceed $318,400 to provide mainframe computer support for the period August 1, 2014 through
July 31, 2015.
FISCAL IMPACT:
The contract is invoiced at a minimum of $3,700 per week. Canceling the contract with 17 weeks left would save a
minimum of $62,900 in Org #1060.
BACKGROUND:
The IBM Mainframe system houses critical County business systems including property tax system, law and justice
case management systems for the Courts, Probation, Public Defender and District Attorney, and the County Finance
System. This contract with IBM was selected, in part, because of staffing shortages that left us with knowledge gaps
that put our systems at risk. The intention was to provide a thorough system analysis (which has been completed) and
then for IBM to provide knowledge transfer and system support during the remainder of the contract. We have since
had a retired staff member return on a temporary basis who brings expert knowledge so that the remainder of this
contract is no longer needed.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 03/31/2015 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:Candace Andersen, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
ABSENT:John Gioia, District I
Supervisor
Federal D. Glover, District V
Supervisor
Contact: John Huie 925-383-7663
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: March 31, 2015
David Twa, County Administrator and Clerk of the Board of Supervisors
By: Chris Heck, Deputy
cc:
C.110
To:Board of Supervisors
From:Ed Woo, Chief Information Officer
Date:March 31, 2015
Contra
Costa
County
Subject:IBM Mainframe Support - Contract Termination
CONSEQUENCE OF NEGATIVE ACTION:
Failure to cancel the contract will result in weekly expenditures of approximately $3,700 until the contract expires.
CHILDREN'S IMPACT STATEMENT:
Not applicable.