HomeMy WebLinkAboutMINUTES - 11041986 - 1.41 To: BOARD OF SUPERVISORS
FROM:t Phil Batchelor C;o ltra
County Administrator Costa
DATE: October 23, 1986 CCU A/
SUBJECT: West County Justice Center-- �'�
Progress Report #3
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) a BACKGROUND AND JUSTIFICATION
RECOMMENDATION•
Acknowledge receipt of the September, 1986 Progress Report on the
West County Justice Center as provided by O'Brien-Kreitzberg and
Associates, Inc. , Project and Construction Managers.
BACKGROUND:
See attached report.
CONTINUED ON ATTACHMENT: X YES SIGNATURE'
_ RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
X APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON November 4, 1936 APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
1 HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS (ABSENT AND CORRECT COPY OF AN ACTION TARN
AYES; NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT:_____.;_ _� ABSTAIN: OF SUPERVION THE DATE SHOWN.
cc: County Administrator ATTESTED S_ _ /, / <J A
Sheriff-Coroner
PHIL BATCHELOR, CLERK OF THE BOARD OF
SUPE'(RV/IISORS AND COUNTY ADMINISTRATOR
BY I'YG DEPUTY PUTY
O ' BRIEN - KREITZBERG & ASSOCIATES , INC .
Bayside Plaza • 188 The Embarcadero • San Francisco, CA 94105 • 415-777-0188
October 2, 1986
Mr. George Roemer
Director, Justice System Programs
Office of the County Administrator
County Administration Building
Martinez, CA 94553
Subject: WEST COUNTY JUSTICE CENTER
Contra Costa County
Progress Report No. 3
Dear Mr. Roemer:
Enclosed for your information is the West County Justice Center
Progress Report for September 1986.
Sincerely,
O'BRIEN-KREITZBERG h ASSOCIATES, INC.
bM40GAIL..�t
G rry Mac
Project Manager
GM:SJ
Enclosure
San Jose, CA Los Angeles, CA Merchantville, NJ New York City Washington, D.C.
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WEST COUNTY JUSTICE CENTER
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PROGRESS REPORT �
DISTRIBUTION LIST
CONTRA COSTA COUNTY
P. Batchelor - County Administrator
G. Roemer - Director, Justice System Programs
R. Rainey - Sheriff-Coroner
J. Mitosinka - Sheriff's Department
L. Ard - Sheriff's Department
J. Robinson - Sheriff's Department
C. Kizziah - Criminal Justice Programs
R. Rygh - General Services Department
B. Baba - General Services Department
T. Mann - General Services Department
S. Marchesi - County Counsel's Office
C. Zahn - Community Development Department
DWORSKY-DESIGN PARTNERSHIP
J. Smith - Los Angeles
J. Kibre - San Francisco
O'BRIEN-KREITLBERG & ASSOCIATES
F. Kreitzberg
I. Gilboa
R. Robinson
W. Proctor
G. MacClelland
W E S T C 0 U N T Y J U S T I C E C E N T E R
P R O G R E S S R E P O R T
S E P T E M B E R 1 9 8 6
CONTENTS
Page
I. P R O J E C T DEVELOPMENT 1 }
II. P E N D I N G A C T I O N I T E R S 5
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III. A R E A S OF CONCERN 6
IV. COST REPORT 7
V. SCHEDULE 9
WEST COUNTY JUSTICE CENTER ORA
PROGRESS REPORT NO. 3 SEPTEMBER 1986
I. PROJECT DEVELOPMENT
A. Current Status
1. Design
Specific floor plans have been developed for all buildings based
on the Pre-design program and modifications resulting from the
design workshops. The site development concept is based on a well
defined patrolled security perimeter surrounding a building
complex consisting of the housing module (four buildings with 128
single cells each), a 56 bed intake housing unit, health services,
central visiting and program space. This complex will connect to
the administration/support services building through a tunnel
passing under the perimeter security fences and patrol road. The
administration/support services building will have both secure and
non-secure areas and will include a public lobby, administration
offices, central control room, inmate processing, a kitchen and
laundry, and space for maintenance and warehousing.
Design workshops were held on September 15, 16 and 30. The design
effort to date has concentrated on site development concepts,
building plans and general building form. Circulation and
security have been given special attention. As part of this
design development process, the 25% draft of the integrated
security plan has been submitted and is being reviewed by County
staff.
On September 2 through 5, members of the Design Team visited three
jails* in South Carolina, North Carolina and Maryland. All three
facilities operate with direct deputy supervision of inmates. The
design for two of these institutions allow controlled "free
movement" of inmates within the central areas of these multiple
building, campus type facilities. The major benefits of the
visits include review of perimeter security, inmate management, F
housing units, delivery of meals to the housing units and inmate
work programs.
The Schematic Design phase remains on schedule, with a formal
submittal due October 15.
1
*Lieber Correctional Institution, Ridgeville, SC
Federal Correctional Institution, Butner, NC
Prince Georges County Jail, Upper Marlboro, MD
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WEST COUNTY JUSTICE CENTER OBA
PROGRESS REPORT NO. 3 SEPTEMBER 1986
2. Community Participation
• i
The WCJC Advisory Group held its monthly meeting on September 24
at Maple Hall in San Pablo. All three standing committees have
been organized and are holding meetings. Two major committee
issues" were presented at the Advisory Groups monthly meeting:
facility design and a Minority Business Enterprises draft policy
proposed for use in selecting County consultants. The discussion
of the WCJC design included a status report of project development
and a listing of concerns discussed in the Design Committee
meetings. The Minority Business Enterprises draft policy was
presented to the group for their review with comments due October
8.
The Design Committee met on September 9, 18, 23 and 30 to review
and comment upon design concepts as they develop. To date, most
attention has focused on site development and building massing.
The Committee's concerns include views of the facility from
surrounding property, landscaping plans, perimeter security,
parking, building proximity to the park entry and site lighting.
One of the meetings was held at the site in which the site
boundaries, perimeter security roads, major buildings and parking
were generally located. Building heights were also estimated.
The Employment and Training Committee met on September 11 and 23.
The first meeting was centered around the project's major
consultant's plans for using local minority sub-consultants during
the preconstruction phase of the project. The second meeting
finalized work on the Committee's draft policy for recommended j
adoption by the County. This policy proposes using local minority j
business enterprises, both professional consultants and suppliers.
The Related Facilities and Services Committee held its first
meeting on September 23. Chaired by Barbara Cross, this meeting
discussed the role of the Committee. Information on programs and ,+
services currently offered at the county's detention facilities is
being sent to the Committee members.
3. Site Acquisition
In early September, the Haley-Leslie Idiart Appraisal Company
submitted a preliminary estimate of value for the project site
based on a survey of comparable sales.
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WEST COUNTY JUSTICE CENTER OBA
PROGRESS REPORT NO. 3 SEPIEHBER 1986
The appraiser is now preparing an additional analysis to determine
if severance or benefit resulting from the County's site
acquisition and development will have an affect on the site's
value.
A second appraisal company, Clevenger Realty Appraisal
Corporation, has been hired by the County to prepare a second,
independent appraisal.
Because of the size and complexity of this acquisition, the
possibility of a condemnation lawsuit, the project team agreed
that two appraisals were necessary. Both appraisals are due the
first part of November. Upon acceptance of these two appraisals, i
a formal offer will be made to Pinole Point Properties, currently
scheduled for December 1. '?
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4. Environmental Review
The Board of Supervisors approved the project and its
Environmental Impact Report on August 26. A Notice of
Determination was filed with the County Clerk on the same day. On
September 24, 30 days later, the current site owner filed with the
Court a Petition and Complaint challenging the WCJC project on
CEQA grounds. The specific allegations of the complaint are being
reviewed by County Counsel and the Community Development Depart-
ment.
B. Upcoming Activities
1. Design
The Architect and his subconsultants will spend the first two
weeks of October on further design refinements and preparation of
the formal Schematic Design Phase submission due October 15, The
County departments and California Board of Corrections will have
one month to review this submission. A Board Order commenting on
this submission and authorizing the Design Development Phase will
be presented to the Board of Supervisors for approval at their
November 18 meeting. The Sheriff's Department, General Services
Department and County Administrator's Staff (Justice System
Programs) will be given complete sets of drawings for concurrent
review.
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WEST COUNTY JUSTICE CENTER OBA
PROGRESS REPORT NO. 3 SEPTEMBER 1986
2. Comm<mity Participation
The Advisory Group will meet on October 22. The major agenda
items will include presentation of reports from the Design
Committee and Employment and Training Committee. If approved,
these reports will be forwarded to the Board of Supervisors for
their information and action.
The report from the Design Committee will represent the
Committee's design review comments and recommendations based on ti
the Schematic Design Phase submission. The Employment and
Training Committee will recommend Advisory Group endorsement of
its Minority Business Enterprise Policy for consideration by the
Board of Supervisors in establishing an affirmative action policy
for selecting consultants and vendors.
All three Advisory Group Committees have meetings scheduled in
October.
3. Site Acquisition
The final site boundary will be established the week of October 6
at which time the County's consulting survey engineer will be
asked to prepare a legal description, including proposed easements
and rights-of-way. This information is needed by the appraisers
before they can complete their reports. Because of the pending
environmental law suit and probable condemnation, the County staff
has decided not to schedule preliminary negotiation meetings with
the property owner. A formal site purchase offer is still
scheduled to occur by December 1.
4. Environmental Review
The County has 30 days to respond to the environmental lawsuit.
This suit may result in the issuance of a Temporary Restraining
Order, thus having the potential for delaying the site acquisition
process or off-site construction scheduled next spring and summer.
County Counsel is currently developing a defense strategy to
minimize the risk of project delay while this legal challenge is
resolved in court. The design and site acquisition activities
will continue as scheduled, unless halted by a court order.
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WEST COUNTY JUSTICE CENTER ORA
PROGRESS REPORT NO. 3 SEPTEHBER 1986
II. PENDING ACTION ITEHS
f A. Define the Site Boundaries
Problem: _ The selected project site is a portion of a larger site. r
Before an offer can be made, the site boundaries, site area and new
easements and rights-of-way must be surveyed and defined. This ,
information is also needed by the appraisers before they can complete !
their work. c:
Action: The County has hired a civil surveyor to prepare topographic
drawings and a legal description of the site. The exact placement of
the northern property line will be set once the preliminary
architectural site development studies have been completed. The size
and placement of buildings, including anticipated expansion, were
discussed at the third and fourth workshops. Once the Architect loads
the site and building information into their CAD computer, they will
be able to recommend the location of the site boundaries. This
information is expected by October 6. The civil engineer should then
have a legal description ready by October 15 for use by the appraisers };
and in preparing a formal site offer.
B. East Bay Regional Park District Objections
Problem: During the project Environmental Impact Review process, the
East Bay Regional Park District expressed concern about the impact the
jail project will have on Point Pinole Regional Park. These concerns
are based on a variety of environmental (site drainage, endangered
species, noise and land use issues).
Action: The County, as part of the EIR process, committed to minimize
the impact of the project on the adjacent park. To mitigate their
concerns, the County has had periodic design review meetings with the
Park District staff. These meetings have focused on screening the
WCJC from both the existing park entrance as well as a potential new
park entrance along the site's northern property line. County staff
will meet with the Park District on October 10 to explore the
feasibility and define the challenges to and opportunities with the
Park District's plan to acquire additional land enabling them to
establish a new park entrance.
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WEST COUNTY JUSTICE CENTER OKA
PROGRESS REPORT NO. 3 SEPTEMBER 1986
III. AREAS OF CONCERN
1. Site Acquisition
The site acquisition process was scheduled to occur the same time the
project was being designed. This process, currently within schedule,
was timed so that the County would take possession of the site prior
to its issuing the "off-site" construction contract for bid next
spring.
On September 25, the property owner file a Petition and Complaint in
the Superior Court challenging the WCJC project on environmental
(CEQA) grounds. Although the issues being challenged appear to be
defensible, the time required to take this action through the legal
process to resolution has the potential of delaying the site
acquisition process and ultimately construction. During the coming
weeks, County Counsel and members of the Project Team will evaluate 4
the potential time impact this lawsuit may have on the overall project
schedule and develop one or more scenarios to minimize the risk of
project delay. This risk analysis should evaluate all cost impact,
such as legal fees, land costs and construction cost escalation. In
order to minimize the County's exposure to both increased costs and
project delay, the County should be prepared to aggressively defend
itself if such a course of action is recommended. A legal strategy
will be developed by mid-October.
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WEST COUNTY JUSTICE CENTER ORA
PROGRESS REPORT NO. 3 SEPTEMBER 1986
IV. COST REPORT
i
The total project budget for the West County Justice Center is
$48,760,695, of which $36,507,521 is to be provided by the California
Board of Corrections. Section 12 of the project predesign program,
approved by the Board of Supervisors on July 8, provides a cost breakdown
for design, construction, site acquisition and miscellaneous costs. The
following cost summary is based on this cost breakdown and shows both
contractual obligations and County expenditures to date. During the last
budget reporting month (August 13 - September 11), $222,531 in payments
was issued.
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County appropriations to date total $7,588,169.1 Based on current
projections, a cumulative total of approximately $2,478,000 will be spent !:
for project consultants, supplies and County staff reimbursements as of
June 1987, the end of this fiscal year. The remaining $5,110,000 is
� available for the site purchase and off-site development planned for N5
[ Spring 1987. The actual purchase price of the site will determine the
remaining available funds for site development. Estimated land cost
ranges from $4,750,000 to $5,250,000 and the County portion of the
off-site construction has an estimated cost range of $1,250,000 to f_
$2,000,000. Through the use of Public Facilities Corporation funds
earmarked for this project and the reprogramming of a limited amount of
other County funds, it appears that an off-site contract can be awarded
this fiscal year. Should this contract be delayed until July, when the
1987-88 year funds become available, it would not delay the next phase of
construction.
1The total appropriation does not include any funds from the
County's Public Facilities Corporation.
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WEST COUNTY JUSTICE CENTER OSA
. PROGRESS REPORT NO. 3 SEPTEMBER 1986
V. S®ULE
The Schematic Design Phase submittal is due October 15, to be followed by
a one-month County and Board of Corrections review period. The review
comments and recommendations will be presented to the Board of Supervisors
for action on November 18. This first phase of design is on schedule.
The two consulting appraisors are under contract and preparing reports due
the first week of November. A formal offer will be made upon acceptance
of the two appraisals. Because of anticipated legal action (CEQA
challenge and condemnation), a planned preliminary negotiation has been
eliminated. This change does not affect the schedule. Site acquisition
is currently on schedule; however, if a restraining order is issued as
part of the environmental lawsuit, the County may be forced to temporarily
stop a part of the site acquisition process.
In order to issue the off-site construction contract in May 1987, the
architect will perform preliminary engineering and prepare final contract
documents concurrent with the Design Development Phase of the WCJC. Both
Bidding Documents for the off-site work (roads and utilities) and the
Design Development phase submittals are scheduled for completion on =
March 18. The Board Order authorizing the architect to proceed with l
Design Development will also empower the County Administrator to amend the
Architect's contract authorizing the Contract Document phase for the
off-site portion of the project.
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