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HomeMy WebLinkAboutMINUTES - 03312015 - C.84RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of Employment and Human Services Department, IT Unit, a purchase order with Integrated Archive Systems in the amount not to exceed $174,359, to procure additional virtual server capacity for the period March 23, 2015 through September 15, 2015. FISCAL IMPACT: $174,359: 100% Administrative Overhead (10% County; 45% State; 45% Federal) BACKGROUND: The Employment and Human Services Department (EHSD) needs additional virtual server capacity to complete EHSD's physical server to virtual server migration. EHSD's existing infrastructure of virtual servers is quickly approaching the system’s capacity. Adding this additional capacity will enable EHSD to continue to grow its virtual server environment. This environment will enable EHSD to bring additional technology to our staff to include Video / Voice conferencing, Instant Messaging, Virtual Desktops, etc. It is important as new technologies arrive on the market the EHSD is prepared to leverage them, this additional capacity will allow us too. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/31/2015 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor ABSENT:John Gioia, District I Supervisor Federal D. Glover, District V Supervisor Contact: Earl Maciel 3-1648 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 31, 2015 David Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: C. 84 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:March 31, 2015 Contra Costa County Subject:Authorize Purchasing Agent to Issue Purchase Order CONSEQUENCE OF NEGATIVE ACTION: EHSD will be unable to increase the capacity of its servers. CHILDREN'S IMPACT STATEMENT: None ATTACHMENTS justification mandatory contact supplemental 1 Kathy Gallagher, Director 40 Douglas Dr., Martinez, CA 94553  Phone: (925) 313-1579  Fax: (925) 313-1575  www.cccounty.us/ehsd. MEMORANDUM TO: Contracts DATE: March 3, 2015 FROM: Michael Roark, IS Manager I CC: SUBJECT: Justification for Server Migration EHSD needs additional virtual server capacity to complete our physical server to virtual server migration. Our existing infrastructure of virtual servers is quickly approaching the system’s capacity. Adding this additional capacity will enable EHSD to complete its virtual server environment. This environment will enable EHSD to bring additional technology to our staff. This would include Video / Voice conferencing, Instant Messaging, Virtual Desktops. ect. It is important as new technologies arrive on the market the EHSD is prepared to leverage them, this additional capacity will allow us too.