HomeMy WebLinkAboutMINUTES - 03102015 - HA D.3RECOMMENDATIONS
1. CONSIDER waiving the 180-day "sit-out period" for Judy Hayes, who will retire as the Housing Authority's
Administrative Services Officer effective March 28, 2015.
2. FIND that the appointment of Ms. Hayes is necessary to fill a critically needed position; and
3. APPROVE and AUTHORIZE the hiring of Ms. Hayes as a temporary Housing Authority employee effective
March 28, 2015 and continuing as needed to train her replacement(s) through the period ending September 24, 2015.
BACKGROUND
The Public Employee Pension Reform Act of 2013 requires that active members who retire on or after January 1,
2013 must wait 180 days after retirement before returning to work as a temporary employee. The Act also allows the
Board, based on a finding that the appointment is necessary to fill a critically needed position, to waive the 180 day
"sit out" period.
Ms. Hayes has been employed by the Housing Authority (HACCC) for 21 years. For the past 19 she has been
HACCC's Administrative Services Officer (ASO). As the ASO, Ms. Hayes serves as the sole administrative support
person to HACCC's executive office. Her duties include the submission of HACCC's Board packets, monitoring of
DMV records and licensing requirements of employees, monitoring of credit card purchases and oversight of the
vehicle and personnel policies in addition to general administrative support. Ms. Hayes also serves as HACCC's
Action of Board On: 03/10/2015 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF COMMISSIONERS
AYE:John Gioia, Commissioner
Candace Andersen,
Commissioner
Mary N. Piepho,
Commissioner
Karen Mitchoff,
Commissioner
ABSENT:Federal D. Glover,
Commissioner
Fay Nathaniel,
Commissioner
Aqueela Bowie,
Commissioner
Contact: 925-957-8028
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: March 10, 2015
Joseph Villarreal, Executive Director
By: June McHuen, Deputy
cc:
D.3
To:Contra Costa County Housing Authority Board of Commissioners
From:
Date:March 10, 2015
Contra
Costa
County
Subject:Waiving The 180-Day "Sit Out Period" for Judy Hayes
BACKGROUND (CONT'D)
insurance and claims coordinator for general liability, property, auto and employee liability coverage. As part of this
set of duties, Ms. Hayes sits as HACCC's representative on the Board of the Employment Risk Management
Authority and also on the risk management committee of the Housing Authority Risk Retention Group.
Because of the cuts in staffing that HACCC has made over the past several years, there is no backup who can be
trained to cover all of her duties. A temporary replacement will be hired one to two weeks before Ms. Hayes'
retirement on March 28th and the recruitment for a permanent replacement has begun. It is expected that Ms. Hayes
will spend up to two weeks training her temporary replacement beyond the week or two she will spend with them
prior to her retirement and that she will spend up to six weeks training her permanent replacement. She may also be
called in if needed to help with any insurance or other matters that arise before her permanent replacement is fully
trained.
FISCAL IMPACT
If the request is granted, and Ms. Hayes works an anticipated eight weeks over the course of six months, wage and
employment tax costs of approximately $12,824 will be incurred. These costs are included in the Housing Authority's
(HACCC) operating budget.
CONSEQUENCE OF NEGATIVE ACTION
Failure to receive Board approval will jeopardize HACCC’s ability to adequately administer its insurance and claims
coverage and to monitor employee's credit card usage and DMV and licensing requirements.
CLERK'S ADDENDUM