HomeMy WebLinkAboutMINUTES - 03102015 - C.47RECOMMENDATION(S):
APPROVE and AUTHORIZE the Clerk-Recorder, or designee, to execute a rental contract with the City of Walnut
Creek Arts, Recreation and Community Services Department in the amount of $290 for rental of the Tice Valley
Gymnasium from March 16, 2015 through March 18, 2015 for the Special Primary Election. (100% Elections Lease
Funds) (2353-8Y2353, Acct. 2260)
FISCAL IMPACT:
100% Elections Lease Funds.
BACKGROUND:
The Elections Division is currently preparing for the March 17, 2015 State Senatorial District Special Primary
Election. The Election Division must establish numerous polling locations in each city within the State Senate 7th
District. The City of Walnut Creek (City) requests the Clerk-Recorder, or designee, to execute a Rental Contract for
use of their Tice Valley Gymnasium located at 2055 Tice Valley Boulevard. The City has also included
indemnification language in this contract.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 03/10/2015 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
ABSENT:Federal D. Glover, District V
Supervisor
Contact: Lisa Zaragoza (925)
313-2223
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors
on the date shown.
ATTESTED: March 10, 2015
David Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc:
C. 47
To:Board of Supervisors
From:Julia R. Bueren, Public Works Director/Chief Engineer
Date:March 10, 2015
Contra
Costa
County
Subject:Rental Contract for Special Primary Election, Walnut Creek area. (District IV)
CONSEQUENCE OF NEGATIVE ACTION:
The County will incur all costs to establish a new location and to re-notify voters of polling location.
CHILDREN'S IMPACT STATEMENT:
Not applicable
ATTACHMENTS
Rental Agreement
Rental Contract - Facilities
Printed: 25-Feb-15, 11:12 AM
User: wes
2055 Tice Valley Blvd, Walnut Creek, CA 94595
Phone: (925) 256-3572 Fax: (925) 930-8463
Email: recreation@walnut-creek.org
Contract #:
Date:
16999
24-Feb-15
User: Harrod
Status: Firm
City of Walnut Creek Arts, Recreation and Community Services Department, 301 N. San Carlos Drive, Walnut Creek, CA 94598
hereby grants Contra Costa County (hereinafter called the "Licensee") represented by Joe Canciamilla, permission to use the
Facilities as outlined, subject to the Terms and Conditions of this Agreement contained herein and attached hereto all of which form
part of this Agreement.
i) Purpose of Use Director Approved Reduced Rate - 2015 Speicla Election Polling Booth
ii) Conditions of Use Renter is responsible for securing belongings in the facility. City of Walnut Creek is not
responsible for any lost items.
iii) Date and Times of Use # of Bookings: 2 Expected: 1,000Starting: Mon, Mar 16, 2015 7:30PM
Ending: Tue, Mar 17, 2015 10:00PM
Facility Day Start Time End TimeStart Date End Date Fee Extra Fee Total
Mon $90.00 $0.00 $90.00 Tice Valley Gymnasium - Classroom Mar-16-15 07:30 pm Mar-16-15 10:00 pm
Tue $200.00 $0.00 $200.00 Tice Valley Gymnasium - Classroom Mar-17-15 06:00 am Mar-17-15 10:00 pm
iv) Additional Fees
v) Payment Method
Rental Fees Extra Fees Rental Subtotal Damage Deposit Total Applied Balance Current
$290.00 $0.00 $290.00 $0.00 $0.00 $290.00 $0.00 $290.00
TOTAL FEES
Date Amount
Payment(s) due according to the following schedule:
Mon, Mar 2, 2015 $290.00
vi) Other Information
PLEASE REMEMBER: Cancellations made 90 days or more prior to use date, Licensee forfeits the entire initial payment. Cancellations made less than 90 days
prior to date of use, the entire amount of the rental is forfeited. Occasionally, it may be necessary to re-schedule, re-locate, or deny a previously approved
request. In this event, the group or individual will be given as much advance notice as possible. Licensee and any parties associated with Licensee's
permitted use of City facilities are only permitted in the facility between the starting and ending times noted in this agreement.
Alcohol: Any use of alcohol is subject to an approved "Authorization for Use of Alcohol " permit and payment of additional fee. Only beer & wine are permitted.
The undersigned has read and on behalf of the Licensee agrees to be bound by this Permit/License and the Terms and Conditions contained herein and attached hereto ,
and hereby warrants and represents that he/she executes this Permit/License on behalf of the Licensee and has sufficient power , authority and capacity to bind the Licensee
with his/her signature.
My signature certifies that I will take full responsibility for seeing that the use of these facilities/areas by the organization/group I represent is in full adherence and compliance
with all applicable rules and conditions, that I will hold the City of Walnut Creek harmless from any damage , claim for damage for personal injury or death, damage to or loss
of property and claims for damage to or loss of property incurred in the use of these facilities/areas named above, even if caused by the City's negligence. If there are
minors in the group using these facilities/areas, I will accept full responsibility for them throughout the period covered by this Department Application /Permit.
X:X:
Title:
Name:
Date:
City of Walnut Creek Arts , Recreation and
Community Services Department
Date:
Joe Canciamilla
Contra Costa County
555 Escobar St.
Martinez CA 94553
Home: ()Business: (925)335-7873
Fax: (925)335-7839
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