HomeMy WebLinkAboutMINUTES - 02032015 - C.48RECOMMENDATION(S):
APPROVE and AUTHORIZE the Clerk-Recorder, or designee, to execute a contract amendment with AtPac, Inc.,
effective February 3, 2015, to increase the payment limit by $17,644 to a new payment limit of $1,672,852 to provide
32 CQCS RT and 32 CQCS-W Cyberscience software licenses, with no change to the original term.
FISCAL IMPACT:
There is no impact on the County General Fund. The original contract and this amendment are funded by dedicated
Modernization Trust Fund monies (Budgetary Org. 2451). The cost of this contract amendment will increase the
contract payment limit by $17,644, from $1,655,208 to $1,672,852.
BACKGROUND:
The Clerk-Recorder contracts with AtPac, Inc. for a custom software system that provides the core functions of
recording documents, providing certified copies of records, issuing marriage licenses, imaging and indexing records
for permanent preservation/archive, maintaining multiple database systems for redundancy and back-up and several
other vital functions the division provides to the public. County departments are granted access to the Recorder's
system data when the required software license is obtained for each user. This amendment will allow the Assessor's
Office to increase the number of users accessing the Recorder's system data to facilitate business processes.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 02/03/2015 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Barbara Dunmore
335-7919
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: February 3, 2015
David Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc:
C. 48
To:Board of Supervisors
From:Joseph E. Canciamilla, Clerk-Recorder
Date:February 3, 2015
Contra
Costa
County
Subject:Clerk-Recorder Imaging and Information Systems
CONSEQUENCE OF NEGATIVE ACTION:
Should the Board of Supervisors elect not to approve the recommendation, the Assessor's access to the Recorder's
system data will be limited to its existing users.
CHILDREN'S IMPACT STATEMENT:
None.