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Home My WebLink AboutMINUTES - 02032015 - C.30RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment & Human Services Director, or designee, to execute a contract with the Catholic Council for the Spanish Speaking of the Diocese of Stockton to pay the county an amount not to exceed $28,000, to provide food services to the childcare program at El Concilio Preschool for the period February 1, 2015 through October 31, 2015. FISCAL IMPACT: No net County costs. El Concilio Preschool has agreed to reimburse the County, up to the limits of the California Child and Adult Food Program, for all food service expenses related to this contract. The County will provide breakfast and lunch to 20 children at the rate of $7.25 per day per child. BACKGROUND: El Concilio is a Migrant Head Start program operating through San Joaquin County’s program. The preschool provides services to migrant children for only a limited number APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 02/03/2015 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: CSB (925) 681-6344 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: February 3, 2015 David Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Ingrid Persson, Cassandra Youngblood C. 30 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:February 3, 2015 Contra Costa County Subject:2015 Food Services Agreement with the Catholic Council for the Spanish Speaking of the Diocese of Stockton BACKGROUND: (CONT'D) of months each year. The Community Services Bureau would provide meals that meet the HS performance Standards and USDA meal guidelines. At some point in the future the Community Services Bureau may operate the program in the months the school is closed to ensure continuity of care for those families. The Center, located adjacent to Community Services Bureau's (CSB) Los Nogales Center serves the migrant farm-worker families of Contra Costa County. Both Head Start programs have similar missions and similar client needs. The San Joaquin agency has just taken over the E Concilio program and is unable to provide services to the families due to a lack of facility space to provide nutritious meals to the children. CSB has offered to assist with this unmet need for the following reasons: • The same community is served; • The continuity of services – the migrant program operates a limited amount per year. CSB would like to continue serving those families since they qualify for our program; • Besides our program, El Concilio is the only publicly funded program to provide these services to families. It is a great need. • Assisting with the nutrition program is one way that the two programs can partner. Additional collaboration discussions are underway. CONSEQUENCE OF NEGATIVE ACTION: If not approved, County will be unable to provide food services to its childcare partner. CHILDREN'S IMPACT STATEMENT: The Employment & Human Services Department Community Services Bureau supports three of Contra Costa County’s community outcomes - Outcome 1: “Children Ready for and Succeeding in School,” Outcome 3: “Families that are Economically Self-sufficient,” and, Outcome 4: “Families that are Safe, Stable, and Nurturing.” These outcomes are achieved by offering comprehensive services, including high quality early childhood education, nutrition, and health services to low-income children throughout Contra Costa County. ATTACHMENTS Food Service Agreement Number: 39-926-1 1 ______ ______ Agency County STANDARD AGREEMENT FOR FOOD SERVICE / VENDING This Agreement is entered into on this first day of February 2015 by and between The Catholic Council for the Spanish Speaking of the Diocese of Stockton dba. El Concilio Preschool, hereinafter referred to as the Agency and Contra Costa County through and by its Employment & Human Services Department, Community Services Bureau hereinafter referred to as the Vendor. THE VENDOR AGREES TO: 1. Prepare and supply the meals, inclusive of milk, to El Concilio Pre-School at their Nogales site at 321 Orchard Drive #B, Brentwood, CA 94513, by 8:00 a.m. each day of Vendor operation, Monday through Friday in accordance with the number of meals requested and at the cost(s) per meal listed below. FY 2014-2015 rates noted below. For preschool children ages 18 to 36 months: Breakfast $3.00 each Lunch $4.25 each Supplement/Snack $n/a each Supper $_n/a_each 2. Provide the Agency the menu for each month at least five days prior to the beginning of the month to which the menu applies. 3. Assure that each meal provided to the Agency under this contract meets the minimum nutritional requirements as defined by the California Child and Adult Care Food Program. 4. Maintain on a daily basis an accurate count of the number of meals by meal type, prepared for the Agency. Meal count documentation must include the number of meals requested by the Agency. 5. Allow the Agency to increase or decrease the number of meal orders, as needed when the request is made within three business days of the scheduled delivery time. 6. Present to the Agency an invoice accompanied by reports no later than the 20th day of each month that itemizes the previous month’s delivery. The Vendor agrees to forfeit payment for meals that are not ready within one (1) hour of the agreed upon delivery time, are spoiled or unwholesome at the time of delivery, are short of components, or do not otherwise meet the meal requirements contained in this agreement. Number: 39-926-1 2 ______ ______ Agency County 7. Provide the Agency with a copy of current health certifications for the food service facility in which it prepares meals. The Vendor shall ensure that all health and sanitation requirement of the California Retail Food Facilities Law, and chapter 4 of the California Health and Safety Code, are met all times. 8. Not subcontract for the total meal, with or without milk, or for the assembly of the meal. 9. As required by the State Drug-Free workplace Act of 1990 (Government Code § 8350 et. seq.) and the Federal Drug-Free W orkplace Act of 1988, and implementing regulations, Vendor certifies that it will continue to provide a drug-free workplace. THE AGENCY AGREES TO: 1. Notify Vendor of necessary increases or decreases in number of meal orders within three business days of the scheduled delivery time. Errors in meal order counts made by the Agency shall be the responsibility of the Agency, and Agency shall pay Vendor for all meals ordered even if Agency erroneously ordered an excess number of meals. 2. Ensure that an Agency representative is available at each delivery site, at the specified time on each specified delivery day to receive, inspect and sign for the requested number of meals. This individual will verify the temperature, quality, and quantity of each meal service delivery. The Agency assures the Vendor that this individual will be trained in health and sanitation practices. 3. Provide personnel to serve meals, clean the serving and eating areas, and assemble transport carts and auxiliary items for pick-up/delivery by the Vendor no later than twenty-four hours following the delivery of such carts. 4. Notify the Vendor within ten days of receipt of the next month’s proposed menu of any changes, additions, or deletions that will be required in the menu request. 5. As required by the State Drug-Free workplace Act of 1990 (Government Code § 8350 et. seq.) and the Federal Drug-Free Workplace Act of 1988, and implementing regulations, Agency certifies that it will continue to provide a drug - free workplace. 6. Pay the Vendor by the thirtieth day of each month the full amount as presented in the monthly itemized invoice. The Agency agrees to notify the Vendor within 48 hours of receipt of any discrepancy in the invoice. 7. Agency shall defend, indemnify, save and hold harmless Vendor and it’s officers and employees from any and all claims, costs and liability for any damages, Number: 39-926-1 3 ______ ______ Agency County sickness, death or injury to person(s) or property, including without limitation all consequential damages, from any cause whatsoever arising directly or indirectly from or connected with the operations or services of Agency or its agents, servants, employees or subcontractors hereunder, save and except claims or litigation arising through the sole negligence or sole willful misconduct of Vendor or its officers or employees. Agency will reimburse Vendor for any expenditures, including reasonable attorney fees, Vendor may make by reason of the matters that are the subject of this indemnification, and if requested by Vendor, will defend any claims or litigation to which this indemnification provision applies at the sole cost and expense of Agency. TERMS OF THE AGREEMENT The effective date of this Contract amendment is February 1, 2015. It terminates on October 31, 2015. This contract may be terminated by either party, in its sole discretion, upon thirty-day advance written notice thereof to the other, and may be cancelled immediately by written mutual consent. Number: 39-926-1 4 ______ ______ Agency County IN WITINESS WHEREOF, THE PARTIES HERETO HAVE EXECUTED THIS AGREEMENT AS OF THE DATES INDICATED BELOW: CONTRA COSTA COUNTY COUNTY ADMINISTRATOR’S OFFICE By: _____________________________ Designee COUNTY COUNSEL Approved as to Form: By: _____________________________ Deputy CONTRA COSTA COUNTY EMPLOYMENT & HUMAN SERVICES DEPARTMENT By: _____________________________ Director / Designee ___________________________ Title (925)______________________ Telephone _____________________________ Date THE CATHOLIC COUNCIL FOR THE SPANISH SPEAKING OF THE DIOCESE OF STOCKTON DBA. EL CONCILIO PRESCHOOL By: _____________________________ Official Signature _____________________________ Title _______________________ Telephone _____________________________ Date Contra Costa County Board of Supervisors Approval via Board Order (attached)