HomeMy WebLinkAboutMINUTES - 01272015 - D.4RECOMMENDATION(S):
ACCEPT report on County Infrastructure Status prepared by Public
Works.
FISCAL IMPACT:
This report is for informational purposes and has no specific fiscal impact.
BACKGROUND:
Attached is Public Work's report entitled "County Infrastructure Status".
CONSEQUENCE OF NEGATIVE ACTION:
None.
APPROVE OTHER
RECOMMENDATION OF CNTY
ADMINISTRATOR
RECOMMENDATION OF BOARD
COMMITTEE
Action of Board On: 01/27/2015 APPROVED AS
RECOMMENDED
OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor
Contact: Julie Bueren, Public Works
Director
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of
Supervisors on the date shown.
ATTESTED: January 27, 2015
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc: Robert Campbell, Auditor-Controller
4.
To:Board of Supervisors
From:Julia R. Bueren, Public Works Director/Chief Engineer
Date:January 27, 2015
Contra
Costa
County
Subject:County Building Infrastructure Status
CLERK'S ADDENDUM
Speaker: Alicia Minyen, resident of Pleasant Hill.
ATTACHMENTS
Presentation on County Building Infrastructure Status, by Public Works Dept
InfrastructureInfrastructure
Managing ourManaging our
County FacilitiesCounty Facilities
Board of Supervisors Retreat
January 27, 2015
•Huge deferred maintenance and capital renewal shortfall
•Increasing under-performing assets
•Limited investment
•Lack of comprehensive centralized facility inventory
•No preventative maintenance program
•Staffing levels to deliver services
KEY ISSUES/CHALLENGESKEY ISSUES/CHALLENGES
2
Facility Asset Management Plan that includes
•Detailed inventory of assets
•Facility condition assessments
•Life-cycle costs
•Policies and procedures guiding priorities, utilization and surplus
•Planning for future needs
GOALSGOALS
3
•Reorganized the department to consolidate facility related functions under one deputy –Real Estate, Capital Projects and Facilities Maintenance
•Implementing the Real Estate Asset Management Policy (RAMP)
•Life Cycle Cost Factor
•Work is underway to build a facilities inventory data base with completion mid 2015
PROGRESSPROGRESS
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•Assessments of 51 buildings were conducted in 2014. Report should be finalized mid 2015.
•Engaged with customer departments to determine needs and identify improvements
•Developing plan to meet customer needs, Facility Lifecycle Improvement Program (FLIP) projects and substantial backlog work
PROGRESSPROGRESS
5
CONTRA COSTA COUNTY CONTRA COSTA COUNTY
INFRASTRUCTURE AT A GLANCEINFRASTRUCTURE AT A GLANCE
•374 County owned, leased, operated buildings
•232 County owned buildings
•117 Leased buildings
•18 Buildings-operated by the County (Libraries)
•7 Buildings-partnership w/Courts
•Approximately 4.5 million Square Feet
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•The projected cost from the assessments done in 2007 is $270 million. This will be updated with the results of the 2014 condition assessments.
•The distribution of costs by level of priority is:
Priority 1 – Currently Critical – 1%
Priority 2 – Potentially Critical – 10%
Priority 3 – Necessary, but not Critical – 69%
Priority 4 - Necessary, 6 – 10 years – 20%
DEFERRED MAINTENANCE UPDATEDEFERRED MAINTENANCE UPDATE
7
•Continue to provide some funding to address Deferred Maintenance
$ 5 Million Budgeted in FY 2012/2013
$10 Million Budgeted in FY 2013/2014 and in 2014/2015
Plan to budget approximately $10 Million in FY 2015/2016
•Status
DEFERRED MAINTENANCE UPDATEDEFERRED MAINTENANCE UPDATE
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ASSET LIFECYCLE MODEL FORASSET LIFECYCLE MODEL FOR
TOTAL COST OF OWNERSHIP MANAGEMENTTOTAL COST OF OWNERSHIP MANAGEMENT
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