HomeMy WebLinkAboutMINUTES - 01202015 - C.41RECOMMENDATION(S):
APPROVE and AUTHORIZE the Conservation and Development Interim Director, or designee, to execute a contract
amendment with ImagingTek, Inc., to extend the term from January 30, 2015 to January 31, 2016 and increase the
payment limit by $161,000 to a new payment limit of $251,000, to continue to provide document imaging services.
FISCAL IMPACT:
No impact to the General Fund. The contract is funded by 100% Land Development Fees.
BACKGROUND:
In January 2014, the Department of Conservation and Development (DCD) entered into a contract with ImagingTek,
Inc., to provide technical assistance and services to DCD related to the conversion of DCD documents and files into
laserfiche electronic format. The conversion will help DCD access all permits via electronic format, thereby reducing
DCD storage needs as well as costs associated with it. DCD still has data that requires conversion.This amendment
will allow the Contractor to continue to provide the services. The contract amendment has been reviewed and
approved by County Counsel.
CONSEQUENCE OF NEGATIVE ACTION:
If the proposed contract amendment is not approved, ImagingTek, Inc., would not continue to provide the services,
which may hinder DCD staff's ability to access permits via electronic format and result in higher data storage costs.
APPROVE OTHER
RECOMMENDATION OF CNTY
ADMINISTRATOR
RECOMMENDATION OF BOARD
COMMITTEE
Action of Board On: 01/20/2015 APPROVED AS
RECOMMENDED
OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Victoria Mejia (925)
674-7726
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors
on the date shown.
ATTESTED: January 20, 2015
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Chris Heck, Deputy
cc:
C. 41
To:Board of Supervisors
From:John Kopchik, Interim Director, Conservation & Development Department
Date:January 20, 2015
Contra
Costa
County
Subject:Contract Amendment with ImagingTek, Inc., for "Document Imaging Services" (Contract C49469)
CHILDREN'S IMPACT STATEMENT:
Not applicable.