HomeMy WebLinkAboutMINUTES - 01132015 - HA D.3RECOMMENDATIONS
CONSIDER accepting a report on the Housing Authority of the County of Contra Costa's unaudited Public Housing
Assessment System Score for FYE March 31, 2014.
BACKGROUND
The U.S. Department of Housing and Urban Development (HUD) annually evaluates a public housing authority’s
(PHA) management of its public housing program using four tools, referred to collectively as the Public Housing
Assessment System (PHAS). The four indicators that comprise PHAS are physical condition, financial condition,
management operations and Capital Fund. Each indicator is evaluated and scored separately and are collectively
worth up to 100 points. The physical condition indicator is worth 40 points, the financial condition and management
operations indicators are worth 25 points each and the Capital Fund indicator is worth 10 points.
All PHAs that receive a PHAS assessment shall receive a performance designation. The performance designation is
based on both the overall PHAS score and the four individual indicator scores. A PHA that achieves an overall score
of at least 90 points and also scores at least 24 points for physical condition, 15 points for financial condition, 15
points for management operations and 5 points for the Capital Fund shall be designated a high performer.
A PHA that is not a high performer shall be designated a standard performer if the PHA achieves an overall PHAS
score of at least 60 points and also scores at least 24 points for physical condition, 15 points for financial condition,
15 points for management operations and 5 points for the Capital Fund.
Action of Board On: 01/13/2015 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF COMMISSIONERS
AYE:John Gioia, Commissioner
Candace Andersen,
Commissioner
Mary N. Piepho,
Commissioner
Karen Mitchoff,
Commissioner
Federal D. Glover,
Commissioner
Aqueela Bowie,
Commissioner
ABSENT:Fay Nathaniel,
Commissioner
Contact: 925-957-8028
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: January 13, 2015
Joseph Villarreal, Executive Director
By: June McHuen, Deputy
cc:
D.3
To:Contra Costa County Housing Authority Board of Commissioners
From:Joseph Villarreal, Housing Authority
Date:January 13, 2015
Contra
Costa
County
Subject:Public Housing Assessment System (PHAS) Unaudited Report for FYE 3-31-14
BACKGROUND (CONT'D)
A PHA shall be designated a substandard performer if the PHA achieves a total PHAS score of at least 60 points
but scores less than the threshold for standard performer in any individual indicator. These thresholds are 24
points for physical condition, 15 points for financial condition and 15 points for management operations. The
PHA shall be designated as substandard physical, substandard financial, or substandard management, respectively.
A PHA that achieves an overall PHAS score of less than 60 points or a Capital Fund score of less than 5 points
shall be designated as a troubled performer.
The Housing Authority (HACCC) received a PHAS score of 75 based on the agency's unaudited financials for the
fiscal year ending (FYE) March 31, 2014. This is an improvement of 10 points from HACCC's audited score for
FYE March 31, 2013 and also means that HACCC is no longer rated as substandard under the management
indicator.
Because of the extremely-low occupancy rate at Las Deltas, staff and the SF HUD field office did not believe
HACCC would be able to achieve a standard rating until the disposition of Las Deltas was complete. However,
HACCC's long-term project to bring vacant units back on-line at all other properties has paid dividends for the
agency's PHAS scores. HACCC's score rose to 75 as a result of increased occupancy rates at Hacienda in
Martinez, Bayo Vista in Rodeo and El Pueblo in Pittsburg combined with improved tenant rent collections. Once
HACCC's RAD application for the disposition of 90 units at Las Deltas in North Richmond is formally approved,
the agency's score will further increase.
The PHAS score report received from HUD is attached.
FISCAL IMPACT
No immediate impact.
CONSEQUENCE OF NEGATIVE ACTION
None. Information item only.
CLERK'S ADDENDUM
ATTACHMENTS
PHAS Report
U.S. Department of Housing and Urban
OFFICE OF PUBLIC AND INDIAN HOUSING
REAL ESTATE ASSESSMENT CENTER
Public Housing Assessment System (PHAS) Score Report for Interim Rule
25.00
Total Financial Score Unrounded (FASS Score - Audit Penalties)
2. Audit Penalties
PHAS Total Score
Capital Fund
Late Penalty Points
PHAS Indicators
PHA Name:
PHA Code:
Housing Authority of the County Contra Costa
Fiscal Year End:03/31/2014
CA011
Score Maximum
Score
Report Date:
Designation Status:Standard Performer
40
25
25
10
28
19
18
10
10075
0
Initial publishedPublished 11/17/201411/17/2014
01/07/2015
1. FASS Score before deductions
Financial Score Details
Submission Type:
Maximum
Score
18.50
18.50
Score
0.00
25.00
90.00
10
5
10
2. Timeliness of Fund Obligation Points
Maximum
Score
40
Occupancy Rate:
Timeliness of Fund Obligation:
Capital Fund Score Details
3. Occupancy Rate %100.00
4. Occupancy Rate Points
Total Capital Fund Score (Fund Obligation + Occupancy Rate):
1. Timeliness of Fund Obligation %
5
Score
5. PHAS Interim Rule website - http://www.hud.gov/offices/reac/products/prodphasintrule.cfm
Notes:
3. "0" FASS Score indicates a late presumptive failure. See 902.60 and 902.92 of the Interim PHAS rule.
4. "0" Total Capital Fund Score is due to score of "0" for Timeliness of Fund Obligation. See the Capital Fund
2. Due to rounding, the sum of the PHAS indicator scores may not equal the overall PHAS score.
1. The scores in this Report are the official PHAS scores of record for your PHA. PHAS scores in other systems are not to be
relied upon and are not being used by the Department.
25
25
5
5
10
Management
Financial
Physical
U.S. Department of Housing and Urban
OFFICE OF PUBLIC AND INDIAN HOUSING
REAL ESTATE ASSESSMENT CENTER
Public Housing Assessment System (PHAS) Score Report for Interim Rule
25.00
Total Financial Score Unrounded (FASS Score - Audit Penalties)
2. Audit Penalties
PHAS Total Score
Capital Fund
Late Penalty Points
PHAS Indicators
PHA Name:
PHA Code:
Housing Authority of the County Contra Costa
Fiscal Year End:03/31/2014
CA011
Score Maximum
Score
Report Date:
Designation Status:Standard Performer
40
25
25
10
28
19
18
10
10075
0
Initial publishedPublished 11/17/201411/17/2014
01/07/2015
1. FASS Score before deductions
Financial Score Details
Submission Type:
Maximum
Score
18.50
18.50
Score
0.00
25.00
90.00
10
5
10
2. Timeliness of Fund Obligation Points
Maximum
Score
40
Occupancy Rate:
Timeliness of Fund Obligation:
Capital Fund Score Details
3. Occupancy Rate %100.00
4. Occupancy Rate Points
Total Capital Fund Score (Fund Obligation + Occupancy Rate):
1. Timeliness of Fund Obligation %
5
Score
5. PHAS Interim Rule website - http://www.hud.gov/offices/reac/products/prodphasintrule.cfm
Notes:
3. "0" FASS Score indicates a late presumptive failure. See 902.60 and 902.92 of the Interim PHAS rule.
4. "0" Total Capital Fund Score is due to score of "0" for Timeliness of Fund Obligation. See the Capital Fund
2. Due to rounding, the sum of the PHAS indicator scores may not equal the overall PHAS score.
1. The scores in this Report are the official PHAS scores of record for your PHA. PHAS scores in other systems are not to be
relied upon and are not being used by the Department.
25
25
5
5
10
Management
Financial
Physical