HomeMy WebLinkAboutMINUTES - 01132015 - D.6RECOMMENDATION(S):
APPROVE the Final Emergency Ambulance Request for Proposal (RFP) with the specific changes as approved by
the Board (EMS Director Pat Frost, EMS Agency RFP Facilitator Art Lathrop, and RFP Consultant Rick Keller).
DIRECT the Emergency Medical Services (EMS) Agency, with the assistance of Fitch and Associates to submit the
RFP to the California State EMS Authority (EMSA) and upon State approval release the RFP unless the State
Authority determines the need for substantive changes which would be brought back to the Board for direction.
FISCAL IMPACT:
No general fund impact
BACKGROUND:
On December 16, 2014 the Board of Supervisors gave direction to the EMS Agency and Fitch consultants to finalize
the Emergency Ambulance RFP for ERA Zone I, II and V and address Fire and EMS stakeholder comments and
recommendations received at the December 16th Board meeting. The Board requested that each recommendation be
responded to and where possible provide options for the Board to consider for potential inclusion in the RFP. Upon
the final approval, the draft RFP will be prepared for submission to the California State EMS Authority.
EMS staff/RFP consultant responses are attached with final draft of the RFP for approval posted on the Board website
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD
COMMITTEE
Action of Board On: 01/13/2015 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
Contact: Patricia Frost
313-9554
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of
Supervisors on the date shown.
ATTESTED: January 13, 2015
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: , Deputy
cc: J Pigg, Patricia Frost, C Rucker
D.6
To:Board of Supervisors
From:William Walker, M.D., Health Services Director
Date:January 13, 2015
Contra
Costa
County
Subject:Emergency Ambulance Request for Proposal (RFP) for Exclusive Response Areas (ERA) I, II and V
as of January 7th. All documents associated with this Emergency Ambulance RFP process can be found at
http://cchealth.org/ems/system-review.php#simpleContained8.
Status of RFP Timeline (subject to change)
BACKGROUND: (CONT'D)
Date Action Item
8/5/2014 EMS Agency recommendations for RFP direction associated with EMS Modernization report to BOS
(completed)
9/17/2014 RFP Stakeholder Development Workshop (completed)
9/23/2014 Fire BOS RFP Workshop (completed)
9/25/2014 BOS submission deadline for 10/7 (completed)
10/21/2014 Draft RFP Workshop to BOS including stakeholder input (completed)
12/3/2014 RFP Status Update to EMCC
12/9/2014 Draft RFP Posted to EMS website and distributed to Board and EMS stakeholders with request for
written comment
12/16/2014 Draft RFP to BOS for discussion and direction to finalize
1/7/2015 Final Draft RFP and responses to stakeholder and public comment posted on EMS website and
distributed to Board and EMS Stakeholders
1/13/2015 Final Draft RFP to BOS for discussion and approval
Jan TBD RFP to California EMS Authority (EMSA) for approval
All dates below are to be determined after EMSA approval
Feb TBD EMSA RFP amendment period (if required)
Feb/April 2015 Final RFP to BOS for Approval if EMSA amendment required
Feb/April 2015 Final RFP Released to Bidders
April/May 2015 Proposer's Conference
May/June 2015 Proposals Due
June 2015 Review Panel Evaluation Period
July 2015 Recommendation of Review Panel to Health Officer
July 2015 Health Officer recommendation to BOS Intent to Award
July/Aug 2015 Final Contract Preparation Period
Aug/Sep 2015 Final Contract Approved by BOS
Sept 2015 Ambulance Provider Transition Planning Period
1/1/2016 New Contract Start
Modified 12/16/2014
CONSEQUENCE OF NEGATIVE ACTION:
Approval and opening of the emergency ambulance RFP for zones I, II and V may be delayed. Delays may
require extension of the Fitch RFP consultant and current emergency ambulance provider contracts may need to
be extended.
CHILDREN'S IMPACT STATEMENT:
Approximately 8-10% of EMS system services are provided to children.
CLERK'S ADDENDUM
APPROVED the recommendations with the following changes or additions:
1. Add pass-through funding for first responders as an example of higher level of commitment, with
footnoting to clarify that none of the examples are mandatory; 2. State that the Request for Proposal is
due 90 days from the release of the RFP.
And DIRECTED staff to return to the Board in a week with an application process for two independent
observers of the RFP proceedings.
ATTACHMENTS
EMS RFP Draft 12-31-14
EMS RFP Draft 12-31-14 - Redlined version
Power Point Presentation EMS RFP