HomeMy WebLinkAboutMINUTES - 01132015 - C.35RECOMMENDATION(S):
Approve and authorize the Purchasing Agent on behalf of the Health Services Department, to renew the Purchase
Order with Hyland Software in an amount of $132,712.07 for annual software maintenance and licensing for OnBase
Document Management and Image Scanning Software for the period from January 1, 2015 through December 31,
2015.
FISCAL IMPACT:
100% Funding is included in the Enterprise Fund I Budget.
BACKGROUND:
OnBase software maintenance is a critical component of our enterprise-wide EMR solution. OnBase facilitates the
capture, management, archive, storage, and retrieval of electronic and paper documents including all Electronic
Health Record (EHR)-related documents integrated with our ccLink (Epic) application, reports used by Finance and
Patient Accounting, and archived records for other Health Services divisions including Behavioral Health Services,
Contracts & Grants, Health Plan, Environmental Health, and HazMat.
APPROVE OTHER
RECOMMENDATION OF CNTY
ADMINISTRATOR
RECOMMENDATION OF BOARD
COMMITTEE
Action of Board On: 01/13/2015 APPROVED AS
RECOMMENDED
OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Patrick Godley 957-5405
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: January 13, 2015
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Chris Heck, Deputy
cc: J Pigg, T Scott, S McDonald, C Rucker
C. 35
To:Board of Supervisors
From:William Walker, M.D., Health Services Director
Date:January 13, 2015
Contra
Costa
County
Subject:Hyland Software, Inc. Purchase Order
CONSEQUENCE OF NEGATIVE ACTION:
If this Purchase Order is not approved, the workflows associated with the above-stated functions would be adversely
impacted. Hyland provides real-time OnBase application support to CCHS Information Technology department for
ccLink (Epic) scanning, workflow management, and reporting solutions. If that support ceases, the integrity of data
from integration of internal scanning and printing hardware interfaced to the EHR application via web services and
other interfaces could be compromised. Connectivity failures in any of these areas could potentially result in incorrect
or incomplete data capture and management, loss of critical archived data due to inability to perform system
functions, and non-compliance with future Epic releases.
CHILDREN'S IMPACT STATEMENT:
Not Applicable