HomeMy WebLinkAboutMINUTES - 01062015 - C.41RECOMMENDATION(S):
APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, as one of the eighteen
(18) consortium member counties maintaining and operating the California Works Information Network (CalWIN)
under the State Automated Welfare System (SAWS) project to execute a contract with HP Enterprise Services, LLC,
in an amount not to exceed $28,575,239, representative of 4.8% of the 18-County Consortium total contract amount
of $597,488,634 for the period February 1, 2015 through January 31, 2020.
FISCAL IMPACT:
Contra Costa County Employment and Human Services will claim 47.6% State and 47.6% Federal funding for the
maintenance and operation of the CalWIN System against renewable annual allocation(s) paid through the CalWIN
budget available from the State for the full term of the State Automated Welfare System project, County 4.8%.
BACKGROUND:
Contra Costa County Employment and Human Services Department (EHSD) is a member of the 18-county Welfare
Client Data Systems (WCDS) Consortium using the automated California Works Information Network (CalWIN)
system. The CalWIN system under the Statewide Automated Welfare
APPROVE OTHER
RECOMMENDATION OF CNTY
ADMINISTRATOR
RECOMMENDATION OF BOARD
COMMITTEE
Action of Board On: 01/06/2015 APPROVED AS
RECOMMENDED
OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Elaine Burres, 313-1717
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: January 6, 2015
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Chris Heck, Deputy
cc:
C. 41
To:Board of Supervisors
From:Kathy Gallagher, Employment & Human Services Director
Date:January 6, 2015
Contra
Costa
County
Subject:California Works Information Network (CalWIN) Project, HP Enterprise Services, LLC, Contract
BACKGROUND: (CONT'D)
System (SAWS) project is supported and maintained by HP Enterprise Services, LLC, (HP) and is the means by
which EHSD provides benefits and services to CalWORKS, CalFRESH, and Med-Cal clients.
State and Federal funding is available to each of the Consortium member-counties through an agreement with the
Health and Welfare Data Center, and is claimed by each county as CalWIN expenditure(s) reimbursement of funds.
Contra Costa County pays 4.8% of the overall costs.
The agreement was primarily negotiated with HP by the WCDS Consortium Executive Director, the Consortium
Director of Finance, and the Continuums' legal counsel. Because the agreement is between HP and eighteen (18)
counties and required Federal approval, not every request for revision to the terms of the agreement could be
honored. The Consortium Executive Director feels the agreement is an improvement on the existing HP maintenance
agreement. The agreement delegates administration of the contract to the Consortium Executive Director. The EHSD
Director sits on the board of the Consortium, and it is the understanding of staff that any material actions under the
contract will be undertaken after the Executive Director consults the Consortium board of directors.
This board order to execute a contract with HP Enterprise Service, LLC, will allow support and maintenance of the
system. All 18-county members of the Consortium enter into one joint agreement.
CONSEQUENCE OF NEGATIVE ACTION:
County would not participate in the State Automated Welfare System.
CHILDREN'S IMPACT STATEMENT:
The project supports all five community outcomes established in the Children's Report Card, 1) "Children Ready for
and Succeeding in School"; 2) "Children and Youth Healthy and Preparing for Productive Adulthood""; 3) "Families
that are Economically Self Sufficient"; 4) "Families that are Safe, Stable and Nurturing"; and, 5) "Communities that
are Safe and Provide a High Quality of Life for Children and Families". An up-to-date and refines automation system
will support and ensure accurate and timely payment of benefits and delivery of services to CalWIN system
supported clients.