HomeMy WebLinkAboutMINUTES - 12022014 - C.131RECOMMENDATION(S):
ACCEPT the October 2014 update on the operations of the Employment and Human Services Department,
Community Services Bureau, as recommended by the Employment and Human Services Director.
FISCAL IMPACT:
Not applicable.
BACKGROUND:
The Employment and Human Services Department submits a monthly report to the Contra Costa County Board of
Supervisors (BOS) to ensure ongoing communications and updates to the County Administrator and BOS regarding
any and all issues pertaining to the Head Start Program and Community Services Bureau.
CONSEQUENCE OF NEGATIVE ACTION:
Not applicable.
CHILDREN'S IMPACT STATEMENT:
Not applicable.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 12/02/2014 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Elaine Burres,
313-1717
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: December 2, 2014
David Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc:
C.131
To:Board of Supervisors
From:Kathy Gallagher, Employment & Human Services Director
Date:December 2, 2014
Contra
Costa
County
Subject:Operations Update of the Employment and Human Services Department, Community Services Bureau
ATTACHMENTS
CSB 2014 Oct CAO Report
CSB Oct 2014 HS Fiscal Report
CSB oct 2014 EHS Fiscal Report
CSB Oct 2014 Credit Card Report
CSB oct 2014 Monthly Report
CSB Oct 2014 LiHEAP
CSB Oct 2014 Informational
Memo
CSB Oct 2014 Menu
CAO Report- Page 1
Camilla Rand, M.S.
Director
40 Douglas Drive
Martinez, CA 94553
Tel 925 313 1551
Fax 925 313 1772
www.cccounty.us/ehsd
To: David Twa, Contra Costa County Administrator
From: Kathy Gallagher, EHSD Director
Subject: Monthly Report
Date: November 2014
I. Good News Update/Accomplishments:
CSB received a grant from the National Head Start Association in the amount of $200
to implement the Cooking Matters Initiative, which includes grocery store tours and
a $10 challenge wherein Head Start parents are given $10 to purchase ingredients
for a healthy meal for a family of four.
CSB was also awarded $500 from the Healthy and Active Before Five committee for
implementation of a tap water promotion policy.
CSB Director, Camilla Rand, was invited to be a part of two panels this past month.
The Child Safety webinar, hosted by the Office of Head Start Region IX, focused on
best practices in the area of child health and safety. The Director was able to share
some of the strong systems the Bureau has in place. The second panel was at the
Childcare Director's Annual conference in Sacramento (CCDAA), which focused on
childcare partnerships and braided funding. The CSB Director was one of 5 panelist
sharing how to seek, create and maintain successful partnerships.
CSB is in the process of applying for 60 infant and toddler expansion State slots and
plans to partner those slots with Federal funds. Staff is looking at the possibility of
converting preschool slots into infant/toddler. Enrollment for 4 year olds has been
lower this year due to Transitional Kindergarten being offered in school districts.
CSB Director continues conversations with Sup. Gioia’s office and LISSC regarding
funding for the renovation of the Powers building in Richmond. Powers, Maritime’s
sister center, is also a historic monument and currently is the home of Solar
Richmond. CSB is hoping to provide infant/toddler slots in the center at some future
point.
On Monday, November 3, 2014, CSB Director, Camilla Rand, met with Camille
Maben, Director of First Five California, and the Contra Costa ECE Leadership Group
to discuss current projects and collaborations in Contra Costa.
CSB held its annual Policy Council and Economic Opportunity Council joint training
and orientation on October 25. Topics included the roles of governing and advisory
bodies, elements of the Brown Act, Facilitative Leadership and budgets overview.
Katharine Mason, Division Manager, has been re-elected to the Contra Costa First 5
Executive Committee for a second term to fill the non-voting Alternate
Commissioner seat. She has also recently been elected to serve as the Vice Chair for
the Healthy and Active Before 5 community collaborative which focuses on local
environmental and policy change to improve health outcomes for children birth to
five years old.
Throughout the month of October, CSB held its annual Center Workday events.
These collaborative events were held at each of CSB’s children centers, and were
organized by the Site Supervisors and their teaching staff. The activities involved
families of the children we serve and our staff volunteering to clean, repair, and
improve the appearance of our children’s centers.
CAO Report- Page 2
Camilla Rand, M.S.
Director
40 Douglas Drive
Martinez, CA 94553
Tel 925 313 1551
Fax 925 313 1772
www.cccounty.us/ehsd
On Saturday, November 8, 2014, CSB offered a Creative Curriculum training to all
staff including partners. This training focused on hands-on implementation of
Creative Curriculum and presenting strategies to support teaching practices of the
CLASS Dimensions. The teachers learned how to effectively use creative curriculum
and linking it to CLASS.
Teaching staff will be receiving training on Second Step curriculum. The teachers will
learn the importance of helping children develop social-emotional competence and
self-regulation skills. Second Step is one of the school readiness strategies CSB is
implementing to support its social emotional domain objectives.
II. Status Updates:
a. Caseloads, workload (all programs)
Head Start Enrollment: 100%
Early Head Start Enrollment: 100%
Average Daily Attendance: 85%
Stage 2: 394 families and 633 children
CAPP: 45 families and 63 children
In total: 439 families and 696 children
Incoming cases from Stage 1: 38 families and 65 children
LIHEAP: 448 households have been assisted
Weatherization: 17 units weatherization
b. Staffing:
CSB successfully recruited and filled several bilingual Intermediate Level
Clerk – Project positions. Interviews are in progress to fill permanent vacant
positions within critical supervisor and management classifications such as
Comprehensive Services Manager-Project, Administrative Analyst,
Administrative Services Assistant II and Administrative Services Assistant III.
Bureau’s efforts to recruit and hire qualified teaching staff within wide range
of classifications is ongoing.
c. Legal/lawsuits
N/A
d. Union Issues:
A step 3 Grievance requested by PEU Local One was canceled by the Union
and will be reviewed as part of an action taken by PEU Local One with the
County on behalf of the county’s temporary employees.
III. Hot Topics/Concerns/Issues:
Community Services staff continue to watch important decisions made regarding
Head Start and Early Head Start at the federal level. Continued threats in 2015
include a reduction in funding, block-granting the federal program and the concern
over sequestration in 2016.
While Federal funding is uncertain, the State has offered expansion and recovery
slots over the past two months. In anticipation of these increased State slots, CSB
staff are actively looking for facility space to house at least one childcare center in
the areas of high need.
CAO Report- Page 3
Camilla Rand, M.S.
Director
40 Douglas Drive
Martinez, CA 94553
Tel 925 313 1551
Fax 925 313 1772
www.cccounty.us/ehsd
IV. Emerging Issues/New Challenges:
The Office of Head Start has issued an Information Memorandum (IM) advising
Head Start grantees to inform their governing body to ensure that selected external
auditors are familiar with the 2014 Head Start Audit Compliance Supplement and
other applicable audit requirements. Please refer to attachment “09_Information
Memorandum No. ACF-IM-HS-14-05” for more information.
cc: Policy Council Chair
Family & Human Services Committee
Shirley Karrer, ACF
1 2 3 4 5
DESCRIPTION Total %
YTD Actual Budget AB YTD
a. PERSONNEL 2,773,814$ 3,764,361$ 990,547$ 74%
b. FRINGE BENEFITS 1,801,659 2,452,556 650,897 73%
c. TRAVEL - 1,600 1,600 0%
d. EQUIPMENT - - - 0%
e. SUPPLIES 305,490 243,000 (62,490) 126%
f. CONTRACTUAL 3,265,720 6,689,194 3,423,474 49%
g. CONSTRUCTION - - - 0%
h. OTHER 896,252 1,749,531 853,279 51%
I. TOTAL DIRECT CHARGES 9,042,935$ 14,900,242$ 5,857,307$ 61%
j. INDIRECT COSTS 575,494 789,488 213,994 73%
k. TOTAL-ALL BUDGET CATEGORIES 9,618,429$ 15,689,730$ 6,071,301$ 61%
In-Kind (Non-Federal Share)1,160,871$ 3,922,432$ 2,761,561$ 30%
CONTRA COSTA COUNTY
COMMUNITY SERVICES BUREAU
2014 HEAD START PROGRAM
September 2014 Expenditures
1 2 3 4 5 6 7 8
Jan-14 Apr-14 Jul-14
thru thru thru Total YTD Total Remaining %
Mar-14 Jun-14 Sep-14 Actual Budget Budget YTD
a. PERSONNEL (Object class 6a)978,021 883,048 912,745 2,773,814 3,764,361 990,547 74%
b. FRINGE (Object Class 6b)606,432 567,086 628,141 1,801,659 2,452,556 650,897 73%
c. TRAVEL (Object Class 6c)- - - - 1,600 1,600 0%
e. SUPPLIES (Object Class 6e)
1. Office Supplies 18,327 23,034 25,090 66,452 74,000 7,549 90%
2. Child and Family Services Supplies (Includesclassroom Supplies)3,364 6,201 10,354 19,920 19,500 (420) 102%
4. Other Supplies - - - - - -
Computer Supplies, Software Upgrades, Computer Replacement 38,669 34,168 131,498 204,336 131,000 (73,336) 156%
Health/Safety Supplies 791 2,875 1,737 5,403 6,000 597 90%
Mental helath/Diasabilities Supplies 413 - 362 775 1,000 225 78%
Miscellaneous Supplies 2,514 2,297 2,394 7,205 9,000 1,795 80%
Household Supplies 344 698 358 1,400 2,500 1,100 56%
TOTAL SUPPLIES (6e)64,422 69,274 171,794 305,490 243,000 (62,490) 126%
f. CONTRACTUAL (Object Class 6f)- - -
1. Adm Svcs (e.g., Legal, Accounting, Temporary Contracts)1,395 17,892 11,496 30,783 35,400 4,617 87%
2. Health/Disabilities Services - - - - - -
Estimated Medical Revenue from Medi-Cal (Org 1432 - credit)- (35,467) - (35,467) (230,000) (194,533) 15%
Health Consultant 11,480 10,791 11,939 34,210 32,001 (2,209) 107%
3. Food Services - - 60 60 - (60)
5. Training & Technical Assistance - PA11 3,450 - 48,784 52,234 55,662 3,428 94%
7. Delegate Agency Costs - - - - - -
First Baptist Church Head Start PA22 294,185 463,591 429,424 1,187,200 2,044,356 857,156 58%
First Baptist Church Head Start PA20 - - - - 8,000 8,000 0%
8. Other Contracts - - -
Antioch Partnership 21,600 43,200 21,600 86,400 129,600 43,200 67%
FB-Fairgrounds Partnership (Wrap)10,643 22,416 11,010 44,069 68,812 24,743 64%
FB-Fairgrounds Partnership 28,350 56,700 28,350 113,400 170,100 56,700 67%
FB-E. Leland/Mercy Housing Partnership 9,000 18,000 9,000 36,000 54,000 18,000 67%
Martinez ECC (18 HS slots x $225/mo x 12/mo)18,000 36,075 17,280 71,355 108,000 36,645 66%
Richmond Foundation (78 HS slots x $15.27/day x 215/days) 20,767 35,839 - 56,606 56,606 0 100%
YMCA of the East Bay (20 HS slots x $225/mo x 12/mo) 9,000 18,000 4,500 31,500 54,000 22,500 58%
Child Outcome Planning and Administration (COPA/Nulinx)4,228 2,591 - 6,819 10,100 3,281 68%
Enhancement/wrap-around HS slots with State CD Program 383,691 762,415 404,444 1,550,550 4,092,557 2,542,007 38%
f. CONTRACTUAL (Object Class 6f)815,790 1,452,043 997,887 3,265,720 6,689,194 3,423,474 49%
h. OTHER (Object Class 6h)- - - -
2. Bldg Occupancy Costs/Rents & Leases 57,318 79,606 61,352 198,276 315,000 116,724 63%
(Rents & Leases/Other Income)(81) - - (81) (1,000) (919) 8%
4. Utilities, Telephone 46,713 41,991 40,557 129,262 227,300 98,038 57%
5. Building and Child Liability Insurance 3,293 - - 3,293 6,500 3,207 51%
6. Bldg. Maintenance/Repair and Other Occupancy 1,822 6,468 18,288 26,579 30,600 4,021 87%
8. Local Travel (55.5 cents per mile effective 1/1/2012)6,256 12,506 4,947 23,709 53,532 29,823 44%
9. Nutrition Services - - - - - -
Child Nutrition Costs 89,733 130,753 11,428 231,914 557,300 325,386 42%
(CCFP & USDA Reimbursements)(87,978) (75,759) - (163,737) (256,400) (92,663) 64%
13. Parent Services - - - - - -
Parent Conference Registration - PA11 1,099 - 1,852 2,951 4,866 1,915 61%
PC Orientation, Trainings, Materials & Translation - PA11 4,983 65 1,524 6,572 10,100 3,528 65%
Policy Council Activities - - 150 150 500 350 30%
Parent Activities (Sites, PC, BOS luncheon) & Appreciation 770 366 3,825 4,961 6,500 1,539 76%
Child Care/Mileage Reimbursement 2,680 3,051 2,934 8,664 11,100 2,436 78%
14. Accounting & Legal Services - - - - - - 0%
Auditor Controllers - 1,598 - 1,598 5,635 4,037 28%
Data Processing/Other Services & Supplies 3,360 2,654 3,155 9,169 15,000 5,831 61%
15. Publications/Advertising/Printing - - - - - -
Outreach/Printing - 75 - 75 1,000 925 8%
Recruitment Advertising (Newspaper, Brochures)- - 31 31 5,500 5,469 1%
16. Training or Staff Development - - - - - -
Agency Memberships (WIPFLI, Meeting Fees, NHSA, NAEYC, etc.)1,806 6,507 19,317 27,630 12,175 (15,455) 227%
Staff Trainings/Dev. Conf. Registrations/Memberships - PA11 14,052 17,840 6,866 38,757 47,956 9,199 81%
17. Other - - - - - -
Site Security Guards 4,852 11,144 7,162 23,158 28,000 4,842 83%
Dental/Medical Services - - - - 200 200 0%
Vehicle Operating/Maintenance & Repair 26,476 22,253 12,721 61,449 117,600 56,151 52%
Equipment Maintenance Repair & Rental 9,417 25,962 26,542 61,921 90,000 28,079 69%
Dept. of Health and Human Services-data Base (CORD)1,679 2,518 3,431 7,628 10,100 2,472 76%
Field Trips - - - - 1,000 1,000 0%
Other Operating Expenses (Facs Admin/Other admin)- - - - - -
CSD Admin Costs/Facs Mgt Allocation 104,414 55,315 32,597 192,325 449,467 257,142 0%
h. OTHER (6h)292,663 344,911 258,679 896,252 1,749,531 853,279 51%
I. TOTAL DIRECT CHARGES (6a-6h)2,757,328 3,316,361 2,969,246 9,042,935 14,900,242 5,857,307 61%
j. INDIRECT COSTS 128,498 338,673 108,323 575,494 789,488 213,994 73%
k. TOTALS (ALL BUDGET CATEGORIES)2,885,826 3,655,034 3,077,569 9,618,429 15,689,730 6,071,301 61%
Non-Federal match (In-Kind)280,802 492,860 387,209 1,160,871 3,922,432 2,761,561 30%
CONTRA COSTA COUNTY
COMMUNITY SERVICES BUREAU
2014 HEAD START PROGRAM
September 2014 Expenditures
1 2 3 4 5
DESCRIPTION Total Remaining %
YTD Actual Budget Budget YTD
a. PERSONNEL 376,594$ 824,266$ 447,672$ 46%
b. FRINGE BENEFITS 245,464 561,919 316,455 44%
c. TRAVEL - 800 800 0%
d. EQUIPMENT - 0%
e. SUPPLIES 21,005 60,121 39,116 35%
f. CONTRACTUAL 1,125,236 1,633,144 507,908 69%
g. CONSTRUCTION - 0%
h. OTHER 50,944 190,588 139,644 27%
I. TOTAL DIRECT CHARGES 1,819,243$ 3,270,838$ 1,451,595$ 56%
j. INDIRECT COSTS 94,395 172,996 78,601 55%
k. TOTAL-ALL BUDGET CATEGORIES 1,913,638$ 3,443,834$ 1,530,196$ 56%
In-Kind (Non-Federal Share)131,294$ 860,958$ 729,664$ 15%
CONTRA COSTA COUNTY
COMMUNITY SERVICES BUREAU
2014 EARLY HEAD START PROGRAM
September 2014 Expenditures
1 2 3 4 5 6 7 8
Jan-14 Apr-14 Jul-14
thru thru thru Total YTD Total Remaining %
Mar-14 Jun-14 Sep-14 Actual Budget Budget YTD
Expenditures
a. Salaries & Wages (Object Class 6a)
Permanent 1011 111,597 116,021 112,511 340,130 693,746 353,616 49%
Temporary 1013 14,918 10,538 11,008 36,464 130,520 94,056 28%
a. PERSONNEL (Object class 6a)126,515 126,559 123,520 376,594 824,266 447,672 46%
b. FRINGE BENEFITS (Object Class 6b)-
Fringe Benefits 80,510 83,689 81,265 245,464 561,919 316,455 44%
b. FRINGE (Object Class 6b)80,510 83,689 81,265 245,464 561,919 316,455 44%
c. TRAVEL (Object Class 6c)- - - - 800 800 0%
e. SUPPLIES (Object Class 6e)
1. Office Supplies 1,726 708 1,390 3,825 8,000 4,175 48%
2. Child and Family Services Supplies (Includesclassroom Supplies)4,273 368 1,381 6,022 9,518 3,496 63%
4. Other Supplies - - - -
Computer Supplies, Software Upgrades, Computer Replacement 1,436 4,875 3,844 10,155 37,503 27,348 27%
Health/Safety Supplies - - - - 300 300 0%
Mental helath/Diasabilities Supplies - - - - 100 100 0%
Miscellaneous Supplies 38 842 14 894 4,000 3,106 22%
Emergency Supplies - - - - - - 0%
Household Supplies 18 74 17 110 700 590 16%
e. SUPPLIES (Object Class 6e)7,492 6,867 6,646 21,005 60,121 39,116 35%
f. CONTRACTUAL (Object Class 6f)
1. Adm Svcs (e.g., Legal, Accounting, Temporary Contracts)349 4,196 2,874 7,419 5,500 (1,919) 135%
2. Health/Disabilities Services - - - -
Health Consultant 4,920 4,625 5,117 14,662 32,001 17,339 46%
8. Other Contracts - - - -
FB-Fairgrounds Partnership 9,800 14,700 9,800 34,300 58,800 24,500 58%
FB-E. Leland/Mercy Housing Partnership 11,200 22,400 11,200 44,800 67,200 22,400 67%
Brighter Beginnings - 34,000 16,000 50,000 81,600 31,600 61%
Cameron School 9,800 23,450 9,800 43,050 58,800 15,750 73%
Crossroads 14,000 21,000 - 35,000 77,000 42,000 45%
Martinez ECC 16,800 33,600 16,450 66,850 100,800 33,950 66%
Apiranet - - - - 122,400 122,400 0%
Child Outcome Planning and Administration (COPA/Nulinx)490 262 - 752 1,868 1,116 40%
Enhancement/wrap-around HS slots with State CD Program 165,189 489,327 173,887 828,403 1,027,175 198,772 81%
f. CONTRACTUAL (Object Class 6f)232,548 647,560 245,128 1,125,236 1,633,144 507,908 69%
h. OTHER (Object Class 6h)
2. Bldg Occupancy Costs/Rents & Leases 724 730 3,354 4,808 10,500 5,692 46%
4. Utilities, Telephone 527 534 418 1,480 10,000 8,520 15%
5. Building and Child Liability Insurance - - - - - -
6. Bldg. Maintenance/Repair and Other Occupancy 65 13 1,981 2,060 1,600 (460) 129%
8. Local Travel (55.5 cents per mile effective 1/1/2012)686 1,015 748 2,448 11,700 9,252 21%
9. Nutrition Services - - - -
Child Nutrition Costs 198 - - 198 600 402 33%
(CCFP & USDA Reimbursements)(194) - - (194) (400) (206) 48%
13. Parent Services - - - -
Parent Conference Registration - PA11 - - 105 105 913 808 0%
Parent Resources (Parenting Books, Videos, etc.) - PA11 60 - - 60 500 440 0%
PC Orientation, Trainings, Materials & Translation - PA11 1,375 617 558 2,550 3,330 780 77%
Policy Council Activities 181 745 2,400 3,326 4,500 1,174 74%
Parent Activities (Sites, PC, BOS luncheon) & Appreciation - - - - 17,400 17,400 0%
Child Care/Mileage Reimbursement 401 160 361 922 1,200 278 77%
14. Accounting & Legal Services - - - -
Auditor Controllers - - - - 3,000 3,000 0%
Data Processing/Other Services & Supplies 340 328 477 1,145 3,000 1,855 38%
15. Publications/Advertising/Printing - - - -
Outreach/Printing - - 5 5 100 95 0%
16. Training or Staff Development - - - -
Agency Memberships (WIPFLI, Meeting Fees, NHSA, NAEYC, etc.)525 395 282 1,201 15,257 14,056 8%
Staff Trainings/Dev. Conf. Registrations/Memberships - PA11 3,665 5,589 7,188 16,441 30,943 14,502 53%
17. Other - - - -
Site Security Guards - - - - - - 0%
Vehicle Operating/Maintenance & Repair 4,097 3,733 1,505 9,335 21,150 11,815 44%
Equipment Maintenance Repair & Rental 26 49 159 234 400 166 59%
Dept. of Health and Human Services-data Base (CORD)- - - - - - 0%
Other Operating Expenses (Facs Admin/Other admin)- - - - 5,000 5,000 0%
County Indirect Cost (A-87)1,364 1,729 1,725 4,819 49,895 45,076 10%
h. OTHER (6h)14,041 15,637 21,266 50,944 190,588 139,644 27%
I. TOTAL DIRECT CHARGES (6a-6h)461,106 880,312 477,825 1,819,243 3,270,838 1,451,595 56%
j. INDIRECT COSTS 18,800 57,981 17,614 94,395 172,996 78,601 55%
k. TOTALS - ALL BUDGET CATEGORIES 479,906 938,294 495,439 1,913,638 3,443,834 1,530,196 56%
Non-Federal Match (In-Kind)65,587 21,458 44,248 131,294 860,958 729,664 15%
CONTRA COSTA COUNTY
COMMUNITY SERVICES BUREAU
2014 EARLY HEAD START PROGRAM
September 2014 Expenditures
A - 3
Agency: Community Services Bureau Authorized Users
C. Rand, Bureau Dir xxxx8798
Month:September 2014 K. Mason, Div Mgr xxxx7843
C. Johnson, AD xxxx0746
Credit Card:Visa/U.S. Bank J. Rowley, AD xxxx8855
P. Arrington, AD xxxx3838
R. Radeva, PSA III xxxx1899
S. Kim, Interim Div Mgr xxxx1907
J. Sanchez-Rosa, ASA III xxxx4980
K. Cooke, ASA III xxxx9105
Stat. Date Card Account #Amount Program
10/07/14 xxxx1907 822.18 Indirect Admin Costs Office Expense
822.18
10/07/14 xxxx8855 131.98 HS Basic Grant Books, Periodicals, Subscriptions
131.98
10/07/14 xxxx7843 1,822.88 Transportation and Travel
1,822.88
10/07/14 xxxx7843 431.28 Other Travel Employees
10/07/14 xxxx7843 47.92 Other Travel Employees
10/07/14 xxxx1907 911.44 CSBG Other Travel Employees
10/07/14 xxxx8798 464.20 Child Care Services Program Other Travel Employees
1,854.84
10/07/14 xxxx8855 154.63 Head Start T &TA Training and Registrations
10/07/14 xxxx1907 139.00 CalWORKS C2AP Training and Registrations
10/07/14 xxxx0746 100.00 Training and Registrations
10/07/14 xxxx7843 1,977.30 Training and Registrations
10/07/14 xxxx7843 219.70 Training and Registrations
10/07/14 xxxx7843 75.84 Training and Registrations
10/07/14 xxxx0746 100.00 Training and Registrations
2,766.47
10/07/14 xxxx1907 141.69 Indirect Admin Costs Miscellaneous Services and Supplies
10/07/14 xxxx9105 455.03 Indirect Admin Costs Miscellaneous Services and Supplies
10/07/14 xxxx8798 20.24 HS Basic Grant Miscellaneous Services and Supplies
10/07/14 xxxx8855 150.00 Indirect Admin Costs Miscellaneous Services and Supplies
SUMMARY CREDIT CARD EXPENDITURE
Purpose/Description
C:\DOCUME~1\DESTIN~1\LOCALS~1\Temp\BCL Technologies\easyPDF 7\@BCL@601A2AE4\@BCL@601A2AE4.xlsx
2014
Month covered September
Approved sites operated this month 15
Number of days meals served this month 21
Average daily participation 773
Child Care Center Meals Served:
Breakfast 12,823
Lunch 16,223
Supplements 12,197
Total Number of Meals Served 41,243
fldr/fn:2014 CAO Monthly Reports
FY 2014-2015
EMPLOYMENT & HUMAN SERVICES DEPARTMENT
COMMUNITY SERVICES BUREAU
CHILD NUTRITION FOOD SERVICES
CHILD and ADULT CARE FOOD PROGRAM MEALS SERVED
CAO Monthly Report
CSBG and Weatherization Programs
Year-to-Date Expenditures
As of September 30, 2014
1. 2014 LIHEAP WX
Contract # 14B-5005
Term: Jan. 1, 2014 - Jan. 31, 2015
Amount: WX $ 921,106
Total Contract 921,106$
Expenditures (763,615)
Balance 157,491$
Expended 83%
2. 2014 LIHEAP ECIP/EHA 16
Contract # 14B-5005
Term: Jan. 1, 2014 - Jan. 31, 2015
Amount: EHA 16 $ 915,417
Total Contract 915,417$
Expenditures (609,546)
Balance 305,871$
Expended 67%
3. 2014 COMMUNITY SERVICES BLOCK GRANT (CSBG)
Contract # 14F-3007
Term: Jan. 1, 2014 - December 31, 2014
Amount: $ 790,619
Total Contract 790,619$
Expenditures (503,863)
Balance 286,756$
Expended 64%
fldr/fn:CAO Monthly Reports/WX YTD Exp-CAO Mo Rprt 9-2014
ACF
Administration for Children
and Families
U.S. DEPARTMENT
OF HEALTH AND HUMAN SERVICES
1. Log No. ACF-IM-HS-14-05 2. Issuance Date: 10/07/2014
3. Originating Office: Office of Head Start
4. Key Word/Phrase: Audit; Audit Supplement; Single Audit Act; OMB A-133;
Annual Audit; Compliance Supplement; Five Year Grant NoA Condition
INFORMATION MEMORANDUM
TO: Head Start and Early Head Start Grantees and Subrecipients
SUBJECT: 2014 Head Start Audit Compliance Supplement
INFORMATION:
Grantees are encouraged to share this Information Memorandum with their governing body and auditors to make
sure that selected auditors are familiar with all applicable audit requirements .
Office of Management and Budget (OMB) Circular A-133 requires annual audits of states, local governments, and
nonprofit organizations that expend $500,000 or more from federal awards in a fiscal year.i OMB Circular A-133
describes the non-federal entity’s responsibilities for managing federal assistance programs and the auditor’s
responsibility with respect to the scope of audit. The grantee is also responsible to ensure that subrecipients
(including delegate agencies) obtain an annual audit if they expend $500,000 or more from federal awards in their
fiscal year.ii Auditors are required to follow the provisions of OMB Circular A -133 and program-specific guidance
found in the 2014 Compliance Supplement (Supplement). The 2014 Supplement applies to audits of fiscal years
beginning after June 30, 2013. A link to the Supplement available in both Word and PDF follows:
http://www.whitehouse.gov/omb/circulars/a133_compliance_supplement_2014
General Information for all Head Start Grantees and Subrecipients
All audited Head Start and Early Head Start grantees, including Early Head Start - Child Care Partnerships (EHS-
CCP) (collectively “Head Start grantees”), their subrecipients, and their audi tors should be familiar with general
information applicable to all Head Start grantees contained in Part 1 – Background, Purpose, and Applicability;
Part 2 – Matrix of Compliance Requirements; and Part 3 – Compliance Requirements. Part 4 – Agency Program
Requirements and Part 4 – Department of Health and Human Services include audit guidance for program
objectives, program procedures, information about compliance requirements specific to a program, and other
useful information that does not fit in the other noted sections.
Audit Guidance for all Head Start Grantees and Subrecipients
Audit guidance for all Head Start grantees (CFDA 93.600) is found in the Supplement at pages 4 -93.600-1 through
4-93.600-11. This guidance applies to all audited non-federal entities providing Head Start, Early Head Start,
and/or EHS-CCP services.
Additional Guidance for Hurricane Sandy Head Start Disaster Relief Grantees and Subrecipients
In addition to guidance applicable to all Head Start grantees, recipients of Hurricane Sandy Disaster Relief funds
(CFDA 93.095 and CFDA 93.096) must also comply with audit guidance found at pages 4-93.095-1 through 4-
93.095-4.
Additional Guidance for EHS-CCP Grantees and Subrecipients
In addition to guidance applicable to all Head Start grantees, non-federal entities and subrecipients receiving EHS-
CCP grants (CFDA 93.575) must comply with additional audit guidance found at pages 4 -93.575-1 through 4-
93.575-12. Recipients of new Early Head Start expansion grants that do not involve child care par tnerships are not
required to comply with the additional guidance found at pages 4-93.575-1 through 4-93.575-12.
Five Year Grant NoA Condition
All grantees receiving initial five year project period awards must participate in an Office of Head Start (OHS)-
sponsored single audit webinar within six months of the start of the project period. Please see IM 13-02: Five Year
Head Start Project Periods and the associated A-133 Audit Training Webcast.
Governing Body Involvement
The Head Start Act designates the governing body as the responsible entity for selection of the financial auditor iii
and requires that all critical accounting policies be reported to the governing body.iv The governing body must be
allowed to review and approve the annual financial audit.v Additional governing body audit responsibilities include
monitoring the agency's actions to correct any audit findings and any other actions necessary to comply with
applicable laws (including regulations) governing financial statement and accounting practices.vi
Grantees are required to provide accurate and regular information to the governing body about the financial auditvii
and appropriate training and technical assistance. Grantees must ensure that the members of the governing body
understand the information they receive and effectively participate in oversight of the Head Start agency
responsible for Head Start services.viii
Grantees must effectively educate their governing bodies and fully involve them in the audit selection and the audit
process as required by the Head Start Act. In addition to those previously mentioned, a numbe r of resources exist
to support grantees in meeting this requirement. Please see IM 12-01: Choosing an External Auditor and the
webinar titled "Auditing the Head Start Program as Part of Your Single Audit" available on the American
Institute of CPAs (AICPA) website: www.aicpa.org.
OHS encourages grantees to understand Head Start audit requirements, choose a qualified auditor, and fully
involve the governing body to obtain high quality audit reports supporting effective fiscal and program operations.
Please direct any questions on this Information Memorandum to your OHS Regional Office. Thank you for all you
do on behalf of Head Start children and families.
/ Ann Linehan /
Ann Linehan
Acting Director
Office of Head Start
________________________
iGrantees that are commercial organizations (including for-profit hospitals) should review audit requirements found
at 45 CFR §74.26(c)-(d). States, local governments, and nonprofit organizations that expend less than $500,000
from federal awards in a fiscal year are exempt from federal audit requirements for that year, except as noted in
OMB Circular A-133 §__.215(a), but records must be available for review or audit by appropriate officials of the
federal agency, pass-through entity, and the General Accounting Office (GAO). See OMB Circular A-133
§__.200(d).
iiGuidance on determining if an organization is a subrecipient is provided in OMB Circular A-133 §__.210.
iiiHead Start Act §642(c)(1)(E)(iv)(VII)(cc) applies except when a financial auditor is assigned by the state under
state law or is assigned under local law.
ivHead Start Act §642(c)(1)(E)(iv)(VII)(cc)
vHead Start Act §642(c)(1)(E)(iv)(V)(aa)
viHead Start Act §642(c)(1)(E)(iv)(VII)(dd)
viiHead Start Act §642(d)(2)(E)
viiiHead Start Act §642(d)(3)
Office of Head Start (OHS) | 1250 Maryland Avenue, SW | 8th Floor Portals Building | Washington, DC 20024
http://eclkc.ohs.acf.hhs.gov | 1-866-763-6481 | Contact Us
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October 2014- COMMUNITY SERVICES BUREAU CHILDREN’S MENU
ALL BREAKFAST & LUNCH
SERVED WITH
1% LOW-FAT MILK
WATER IS OFFERED
THROUGHOUT THE DAY
1
BREAKFAST
OATMEAL
FRESH BANANA
LUNCH
CHICKEN ADOBO
BROCCOLI FLORETS WITH
LOW-FAT RANCH DRESSING
FRESH ORANGE
BROWN RICE
PM SNACK
FRESH GALA APPLE
SUNBUTTER
2 BREAKFAST
NUTRITION EXPERIENCE
SPROUTED WHEAT PLAIN BAGEL WITH CREAM CHEESE
FRESH STRAWBERRIES
LUNCH
NUTRITION EXPERIENCE
BEEF TACO WITH SHREDDED CHEESE
SHREDDED LETTUCE & DICED TOMATOES
MANGO CHUNKS
CORN TORTILLA
PM SNACK
REFRIED BEAN DIP
CORN TORTILLA CHIPS
3 BREAKFAST
CHEERIOS
FRESH GREEN APPLE
LUNCH
*CHICKEN CAESAR STYLE SALAD
(diced chicken, romaine hearts, cucumbers,
parmesan cheese in lemon-mustard dressing)
FRESH WATERMELON
SPROUTED DINNER ROLL
PM SNACK
HOMEMADE SWEET POTATO BREAD
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6
BREAKFAST
RICE CHEX CEREAL
FRESH ORANGE
LUNCH
LENTIL SOUP & SHREDDED CHEESE
YAM STICKS
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SPROUTED SOURDOUGH BREAD
PM SNACK
GRAHAM CRACKERS
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7
BREAKFAST
CORNFLAKE CEREAL
FRESH BANANA
LUNCH
*BEEFY TOMATO & CORN BAKE WITH
ROTINI NOODLES
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PM SNACK
NUTRITION EXPERIENCE
CELERY STICKS
SUNBUTTER & RAISINS
1% LOW-FAT MILK
8
BREAKFAST
WHOLE WHEAT CINNAMON TOAST
FRESH PEAR
LUNCH
SESAME BEEF
SIMPLE SLAW
FRESH CANTALOUPE
STEAMED BROWN RICE
PM SNACK
MOZZARELLA STRING CHEESE
WHEAT CRACKERS
9 BREAKFAST
NUTRITION EXPERIENCE
BREAKFAST BURRITO (eggs with cheese )
FRESH GOLDEN APPLE SLICES
SPROUTED WHEAT TORTILLA
LUNCH
*CONFETTI SOUP
(black eye peas, turkey ham, carrots, kale, celery, & parsley)
FRESH ORANGE
HOMEMADE CORNBREAD
PM SNACK
FRESH ZUCCHINI & TOMATOES
LOW-FAT RANCH DRESSING
1% LOW-FAT MILK
10
BREAKFAST
KIX CEREAL
FRESH STRAWBERRIES
LUNCH
*WHITE CHICKEN CHILI
(diced chicken, white beans, tomatoes,
cheese, & light sour cream)
FRESH PEAR
SPROUTED SOUR FRENCH BREAD
PM SNACK
HOMEMADE BREAD PUDDING
1% LOW-FAT MILK
13
BREAKFAST
BRAN CEREAL
FRESH ORANGE
LUNCH
NUTRITION EXPERIENCE
BAJA BEAN WRAP
(refried beans, salsa, shredded lettuce & cheese)
JICAMA WITH CHILI & LEMON JUICE
DICED MANGO
CORN TORTIILA
PM SNACK
ANIMAL CRACKERS
1% LOW-FAT MILK
14
BREAKFAST
NUTRITION EXPERIENCE
BANANA-RAMA (English muffin, cottage
cheese, cinnamon & banana)
LUNCH
*BEEF VEGETABLE STEW WITH
POTATOES, CARROTS & GREEN PEAS
FRESH HONEYDEW MELON
SPROUTED DINNER ROLL
PM SNACK
FRESH HOMEMADE PICO DE GALLO
OVEN BAKED CORN CHIPS
1% LOW-FAT MILK
15 BREAKFAST
NUTRITION EXPERIENCE
SPROUTED WHEAT BAGEL
LOW-FAT CREAM CHEESE
PINEAPPLE CUBES
LUNCH
SWEET & SOUR CHICKEN
FRESH BROCCOLI WITH
LOW-FAT RANCH DRESSING
FRESH ORANGE
NOT FRIED RICE
PM SNACK
LETS GO FISHING TRAIL MIX
(crispix, pretzels, fish & cheese crackers)
1% LOW-FAT MILK
16
BREAKFAST
CINNAMON OATMEAL WITH RAISINS
FRESH PEAR
LUNCH
CHILI CON CARNE
CABBAGE SALAD (cabbage, pineapple & raisins)
FRESH CANTALOUPE
HOMEMADE MEXICALI CORNBREAD
PM SNACK
HARD BOILED EGG
FRESH ORANGE
17 BREAKFAST
NUTRITION EXPERIENCE
SUNBUTTER & BANANA WRAP
SPROUTED WHEAT TORTILLA
LUNCH
NUTRITION EXPERIENCE
DELI STYLE ROAST TURKEY & SWISS CHEESE
MAYO & MUSTARD DRESSING
TOMATO ORZO SOUP
FRESH RED APPLE
SPROUTED WHOLE WHEAT BREAD
PM SNACK
HOMEMADE BLUEBERRY BREAD
1% LOW-FAT MILK
RICE CHEX CEREAL
FRESH APPLE
LUNCH
MINESTRONE SOUP
CHEESE CUBES
SPINACH SALAD
ITALIAN DRESSING
SPROUTED 7-GRAIN BREAD
PM SNACK
PLAIN LOW-FAT YOGURT
FRESH OR FROZEN STRAWBERRIES
21
BREAKFAST
NUTRITION EXPERIENCE
SPROUTED RAISIN BREAD
SUNBUTTER
FRESH ORANGE
LUNCH
SLICED TURKEY HAM
BAKED SWEET POTATOES & APPLES
FRESH KIWI
SPROUTED WHOLE WHEAT BREAD
PM SNACK
PINEAPPLE TIBITS
COTTAGE CHEESE
22
BREAKFAST
CHEESE TOAST
FRESH PEAR
LUNCH
*DAFA DUKA-NIGERIAN DISH
(diced chicken, pinto beans, cabbage &
diced tomatoes)
FRESH TANGERINE
BROWN RICE
PM SNACK
HUMMUS DIP
BABY CARROTS & CUCUMBER STICKS
1% LOW-FAT MILK
23
BREAKFAST
OVEN BAKED PANCAKE
APPLESAUCE
LUNCH
*BROCCOLI, CAULIFLOWER & CHEESE SOUP
FRESH KIWI
HOMEMADE CORNBREAD
PM SNACK
COWBOY QUINOA SALAD
(“KEEN-WAH”)
1% LOW-FAT MILK
24
BREAKFAST
CORNFLAKE CEREAL
FRESH BANANA
LUNCH
MANDARIN SESAME CHICKEN SALAD
(chicken, coleslaw & mandarin oranges)
ZUCCHINI STICKS WITH
LOW-FAT RANCH DRESSING
SPROUTED DINNER ROLL
PM SNACK
HOMEMADE BANANA BREAD
1% LOW-FAT MILK
27
BREAKFAST
RICE CHEX CEREAL
FRESH APPLE
LUNCH
*FARMERS HARVEST CHILI
(kidney beans, carrots, corn, & tomatoes)
SEASONAL FRUIT
WHEAT CRACKERS
PM SNACK
HUMMUS VEGGIE ROLL
SPROUTED WHEAT TORTILLA
1% LOW-FAT MILK
28 BREAKFAST
NUTRITION EXPERIENCE
TOASTED SPROUTED RAISIN BREAD
SUNBUTTER
PINEAPPLE CUBES
LUNCH
*JAMMIN JAMBALAYA
(diced chicken & vegetables)
FRESH TANGERINE
STEAMED BROWN RICE
PM SNACK
HERBED COTTAGE CHEESE
FRESH BABY CARROTS & ZUCCHINI STICKS
29 BREAKFAST
NUTRITION EXPERIENCE
BREAKFAST BURRITO
(scramble eggs & salsa)
SPROUTED WHEAT TORTILLA
FRESH KIWI
LUNCH
GROUND BEEF SPAGHETTI CASSEROLE WITH
WHOLE WHEAT PASTA
GREEN BEANS
FRESH PEAR
PM SNACK
FRESH BANANA
SUNBUTTER
30
BREAKFAST
BREAKFAST PIZZA
FRESH GALA APPLE
LUNCH
*BEAN SOUP WITH VEGETABLES & TURKEY HAM
MANGO CHUNKS
HOMEMADE CORNBREAD
PM SNACK
SANDBOX SURPRISE
1% LOW-FAT MILK
31
BREAKFAST
CHEERIOS
FRESH BANANA
LUNCH
TOASTED CHEESE SANDWICH
JACK- O- LATERN SOUP
FRESH APPLE SLICES
SLICED SOUR DOUGH BREAD
PM SNACKS
HOMEMADE PUMPKIN BREAD
1% LOW-FAT MILK
*Indicates vegetable included in main dish