HomeMy WebLinkAboutMINUTES - 12022014 - C.128RECOMMENDATION(S):
ADOPT Resolution No. 2014/444 authorizing the destruction of certain Advisory Body records, as recommended by
the Internal Operations Committee.
FISCAL IMPACT:
None.
BACKGROUND:
To efficiently manage the volume of records generated and received, advisory bodies must dispose of unnecessary
records and documents that have no apparent historical significance or further administrative value, are not required
to be maintained by state or federal law, and are no longer necessary for their purposes pursuant to Government Code
section 26202. Government Code section 26202 allows the Board of Supervisors to authorize the destruction of any
record more than two years old without being photographed microfilmed or otherwise reproduced if it is not required
by state statute or county charter to be prepared or received, or if it is prepared or received pursuant to state statute or
county charter but it is not expressly required by law to be filed or preserved.
CONSEQUENCE OF NEGATIVE ACTION:
If the Resolution is not approved, the Board's advisory bodies would continue to lack formal guidance on the retention
and destruction of its records.
CHILDREN'S IMPACT STATEMENT:
Not applicable.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 12/02/2014 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: VICKY MEAD
925-335-1907
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: December 2, 2014
David Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc: CoB, IOC Staff
C.128
To:Board of Supervisors
From:INTERNAL OPERATIONS COMMITTEE
Date:December 2, 2014
Contra
Costa
County
Subject:BOARD ADVISORY BODY RECORDS RETENTION AND DESTRUCTION POLICY & SCHEDULE
ATTACHMENTS
Resolution No. 2014/444
Attachment "A" to Resolution No. 2014/444: Advisory Body Records Retention
Schedule