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HomeMy WebLinkAboutMINUTES - 12022014 - C.77RECOMMENDATION(S): (1) APPROVE the design, plans, and specifications for the above project. (2) DETERMINE that the bid submitted by Fort Bragg Electric, Inc. (“Fort Bragg”) complied with the requirements of the County’s Outreach Program for this project, as provided in the project specifications, and FURTHER DETERMINE that Fort Bragg submitted the lowest responsive and responsible bid for this project. (3) AWARD the construction contract for the above project to Fort Bragg in the amount of $409,936 and DIRECT that the Public Works Director, or designee, prepare the contract. (4) DIRECT that Fort Bragg shall submit two good and sufficient security bonds (performance and payment bonds) in the amount of $409,936 each. (5) ORDER that, after the contractor has signed the contract and returned it, together with the bonds, evidence of insurance, and other required documents, and the Public Works Director has reviewed and found them to be sufficient, the Public Works Director, or designee, is authorized to sign the contract for this Board. (6) ORDER that, in accordance with the project specifications and/or upon APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/02/2014 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Ramesh Kanzaria, (925) 313-2000 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 2, 2014 David Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: PW Accounting, PW CPM Interim Division Manager, PW CPM Clerical, Auditor's Office, County Counsel's Office, County Administrator's Office, County Administrator's Office C. 77 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:December 2, 2014 Contra Costa County Subject:AWARD Construction Contract for New Generator at 2530 Arnold Drive, Martinez. (WW0799/WW0804) RECOMMENDATION(S): (CONT'D) signature of the contract by the Public Works Director, or designee, any bid bonds posted by the bidders are to be exonerated and any checks or cash submitted for security shall be returned. (7) AUTHORIZE the Public Works Director, or designee, to sign any escrow agreements prepared for this project to permit the direct payment of retentions into escrow or the substitution of securities for moneys withheld by the County to ensure performance under the contract, pursuant to Public Contract Code Section 22300. (8) AUTHORIZE the Public Works Director, or designee, to order changes or additions to the work pursuant to Public Contract Code Section 20142. (9) DELEGATE, pursuant to Public Contract Code Section 4114, to the Public Works Director, or designee, the Board’s functions under Public Contract Code Sections 4107 and 4110. (10) DECLARE that, should the award of the contract to Fort Bragg be invalidated for any reason, the Board would not in any event have awarded the contract to any other bidder, but instead would have exercised its discretion to reject all of the bids received. Nothing in this Board Order shall prevent the Board from re-awarding the contract to another bidder in cases where the successful bidder establishes a mistake, refuses to sign the contract, or fails to furnish required bonds or insurance (see Public Contract Code Sections 5100-5107). FISCAL IMPACT: Funding for this project is provided by 50% California Identification System (CAL-ID) Remote Access Network (RAN) Fund and 50% Hospital Enterprise Fund. BACKGROUND: The Sheriff's Records and Identification Unit moving in requires 24 hours a day 7 days a week support operations and must have a backup power source through a generator. The generator will also serve as backup to the Health Services Department's Data Center on the third floor. Both the Sheriff's Department and Health Services Department operations require a backup power source and otherwise will not function. Plans and specifications for the project have been prepared for the Public Works Department by Zeiger Engineers, and filed with the Clerk of the Board by the Public Works Director. Bids were received and opened by the Public Works Department on October 28, 2014, and the bid results are as follows: BIDDER BASE BID Fort Bragg Electric, Fort Bragg $409,936 Paradiso Mechanical, San Leandro $433,750 Alhambra Electric, Martinez $498,500 Era Construction Inc., San Pablo $570,000 CF Contracting Inc., San Francisco $638,000 Two of the five bids received were below the Engineer's Estimate of $450,000. Staff has evaluated the low bid submitted by Fort Bragg Electric and their good faith effort documentation. Staff has determined that Fort Bragg's bid is responsive and their good faith effort documentation is in compliance with the County's Outreach Program. The Public Works Director recommends that the Board award the construction contract for this project to Fort Bragg, the lowest responsible and responsive bidder, in the amount of $409,936, which is $40,064 less than the Engineer's Estimate. The general prevailing rates of wages, which shall be the minimum rates paid on this project, are on file with the Clerk of the Board, and copies are available to any party upon request. CONSEQUENCE OF NEGATIVE ACTION: If the construction contract is not approved, the generator will not be installed and the operations of the Sheriff's Department and Health Services will not have a backup power source in the event of an outage or an emergency. CHILDREN'S IMPACT STATEMENT: Not applicable.